Sap Pm End User Manual Breakdown Maintenance

TRF/EPM/3.0

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End User Training Manual for SAP PM – Plant Maintenance

Process Name: Break down Maintenance

Process No: TRF/EPM/3.0

Control Copy No: TRF/EPM/3.0/

%& Doc Version

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Description

Prepared by

Date

Original

Palani Dorai

18.12.2009

Reviewed by

Approved by

Project: MISSION SURE

Introduction Enterprise Plant Maintenance process in TRF has the following business processes. $

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(

$ Preventive Maintenance process Equipment Calibration processes

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Unplanned / Breakdown Maintenance processes

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External services processes

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Reconditioning / Shutdown processes.

For each of the above processes, there are separate End User Training Manuals are available This document covers sl. No. 3. Of the above list, that is Unplanned / Breakdown Maintenance Process.

This End User Training manual on Unplanned / Breakdown Maintenance Process consists of the following sequence of sub-processes

1. 2. 3. 4. 5. 6. 7.

Creation of Notifications – transaction Code IW21 Changing the PM Notifications – Transaction Code IW22 Create Breakdown maintenance Order for Notification – Transaction code IW34 Changing the maintenance Order – Transaction Code IW32 PM Order Confirmation – Transaction code IW44 Change PM Notification – Transaction Code IW22 Change Order – Transaction Code IW32

TRF/EPM3.0 Page 2 of 48

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1. Create Notification - Transaction code IW21 Procedural Steps

Purpose •

Creating Notifications

Transaction Code IW21

Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Notification > IW21 – Create (General)

Procedure Enter the Transaction code IW21 in the command field as shown in the screen below

Or go as per the navigation shown below and click IW21 – Create (General)


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Press or click on the check mark

icon in the top left side corner of the

Screen, the following screen will appear


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In the above screen, click on the Notification Type field, a drop down icon appears at the end of the field, and click on this field to get the drop down list (see below screen)

And select and double click on the Notification Type “M2”, to get it populated on the screen. TRF/EPM3.0 Page 5 of 48

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Project: MISSION SURE The notification is used, for external number assignment. Since system is configured for Internal Notification Number assignment, Do not enter any data in this field. The Reference – Notification field is used, when we like to create a Notification, by copying the details of an already created Notification. Do not enter any data in this field.

Click on the check mark

icon, the following screen appears.

Key-in the descriptio n

a) Key-in the description of Notification button will appear at the end

b) Click on the Functional Loc field, a drop down icon of the field, and click this

icon to get the following drop down menu (as shown below)


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Click on the check mark appears.

button of the above pop up window, the following screen

Select (click once) the required location and click on the check mark populate the value in to the field.

button, to

c) Similarly, get the drop down list for the equipment (as shown below) for the Equipment field Note: while searching for the Equipment No, select the “ Equipment by technical ID tab in the followings earch

number” window.


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Click on the check mark appears.

button of the above pop up window, the following screen

Select (click once) the required equipment Number and click on the check mark button, to populate the value in to the field. d) get the drop down list for the Planner group field, as shown below


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Project: MISSION SURE In the above screen, select (click once on the line) the required group, and click on the check mark

button to populate the value on the field.

e) Similarly get the drop down list and populate the value on to the Main WorkCtr. field. f) Similarly get the drop down list and populate the value of the Person respons. Field g) Similarly get the drop down list and populate the value of the Reported by field h) Also if required, enter textual matter in the Subject Long Text field After populating all the above values, the screen will look as shown below.


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Click the check mark long Text field)

Click the save screen

button to save the record. (Note the change in the Subject

button to save the record., the system returns back to the following


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With the following message at the status line

Note: Note Down the Notification Number for future reference

End of document on T-code IW21


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2. Changing the Pm Notification - Transaction code IW22 Procedural Steps

Purpose •

Changing the Notifications


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Notification > IW22 – Change


Or go as per the navigation shown below and click IW22 - Change


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Screen, the following screen will appear Key-in the Notification number in the Notification field (refer screen below)


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Click the check mark

button to get the next screen, as shown below


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Project: MISSION SURE Scroll down (as shown below) to enter the Cause details in the screen.

Click on the drop down

cause code field to get the drop down

button, and then click on this

button to get the following drop down list


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Expand the right side arrow below

button of the MECH cause; the screen will look as

Select (click once on the line) the required line and press the choose button. The value will get populated in to the cause Code field. Key-in the Cause text as required. The screen will look as below


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push


Click on the put in process

button,

And


button to save the record. The system returns back to the following


End of documentation on T-code IW22


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3. Create Breakdown maintenance order for notification – Transaction Code IW34 Procedural Steps

Purpose Creating Breakdown maintenance order for notification


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Order > Create (Special) > IW34 – Order the Notification


Or go as per the navigation shown below and click IW34 – Order for Notification


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Press or click on the check mark Screen, the following screen will appear

Key-in the Notification number in the Notification field (refer screen below)


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button of the Order type, the following drop down list appears


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Select (click once on the line) “PM02 – Breakdown Maintenance Order” (refer above screen) , and click on the check mark button to get the value populated in the Order Type field. The screen will look as shown below.

Do not key-in any value in any of the other fields.

Click the check mark

button, the following screen appears


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Click on the Operation tab, to key-in the operation details that are to be done for this notification, the following screen appears


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Project: MISSION SURE Add the operation “Check power supply (refer screen below)

Selecting Component - Stock items

Click on the Components tab to assign the components that are required for the operations, the following screen appears


Click on the drop down down list appears,

button of the components field, the following screen appears

button of the material Type field, the following drop


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Select the material type “ERSA” and click on the check mark populated on the Material type field, as shown in screen below


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button to get the value

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Click on the check mark button of the above window, to get the components drop down list, as shown in screen below

Scroll the list up and down and locate the required component, and select this component button of the above window, to get the value populated and click on the check mark on the components field. (the screen will look as shown below)

Similarly locate and get the component required for the next operation. The screen will look as shown below, after populating the value in the field. Also key-in the values for the following fields (refer screen below) a) Quantity b) Unit c) Plant d) Operation No


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button , the following screen appears, showing the Click on the check mark description and procurement type for the components.

Select the above two line items of the components and Click on the material availability (overall) button to check the availability of the material. The following message appears at the status line

Since the material is available, it is reserved for this notification, and no PR need to be raised to get the material.

For procurement of external Services Go to the Operations tab, change the control key to PM03 (Plant maintenance - external services), and key in the operation description as “External services”. (Refer screen below)


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And press the External

push button at the bottom of the screen

The following screen appears

In the above screen, key-in the following details a) Short text b) Quantity c) UOM d) Gross Price and then click on the check mark button, the system will populate the cost element value automatically (refer screen below)


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button to save the record. The system returns back to the following


Note down this Order number to, which will be used while drawing the materials from the stores.

End of documentation on T-code IW34


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4. Change the Breakdown maintenance Order of a Notification – Transaction Code IW32 Procedural Steps

Purpose Change the Breakdown maintenance Order of a Notification


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Order > IW32 – Change


Or go as per the navigation shown below and click IW32 - Change


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Screen, the following screen will appear Key-in the Order Number in the Order field (refer screen below)


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click on the check mark

button, the following screen appearsr


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Click on the release

button, to release the order. The following screen appears.

In the above screen, key-in the

Requisition Number and Tracking No.

Once the values are keyed-in, the screen will look as shown below


button, the following screen will appear


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With the following message at the status line.

Click the save

button, the system will return back to the following screen


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End of document on T=code IW32


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5. Order Confirmation – Transaction Code IW44 Procedural Steps

Purpose Order Confirmation


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Completion confirmation > Entry > Collective time confirmation. IW44 – Without Selection


Or go as per the navigation shown below and click IW44 – without Selection


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Key-in the values for the following fields a) Order No b) Operation No c) Note: F N

Check mark stands for stands for

in the check boxes

of F and N fields

Final confirmation and No remain Work

Once all the values are keyed in fro all the three operations of the order, the screen will look as below

button, the screen automatically populating values in other Click the check mark required fields as shown below


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Click the save

button, the system will return back to the following screen


Return back to the SAP Easy Access Screen or Home Screen. End of document of T-code IW44


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6. Completion of Notification – Transaction Code IW22 Procedural Steps

Purpose Notification Completion


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Notification > IW22 – Change


Or go as per the navigation shown below and click IW22 – without Selection


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Press or click on the check mark Screen, the following screen will appear

Key-in the Notification Number in the Notification field (refer screen below)


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click on the check mark



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Update the Malfunction data. b) Key-in the malfunction end date and time

and click the check mark

Click on the completion flag following screen appears.

button, the screen will look as below

button, and then click on the save


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button, the

Project: MISSION SURE With the following message at the status line

End of document of T-code IW22


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7. Change Order – Transaction Code IW32 Procedural Steps

Purpose Change Order


Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Order > IW32 – Change


Or go as per the navigation shown below and click IW32 – Change


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button, the following pop up window

Click on the technical completion flag appears

Click on the check mark following screen

button of the above screen, the system will return back to the


End of document of T-code IW32

End of Training Manual on Breakdown Maintenance process, Document No: TRF/EPM/3.0 !!" #$!!


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Sap Pm End User Manual Breakdown Maintenance

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