FICA

IS-Utilities Manish Kumar

Sub-Modules in IS-Utilities are • • • •

FICA Billing & Invoicing Device Management Customer Services

Purposes: • FICA – Contract account receivable and payable is a subledger develop for industries with a large number of customer based and a correspondingly high volume of document to post.

• Contract Billing – The supply & services provided by utility company are billed.

• Invoicing – You can use this component to invoice billing document of selected contracts, or create bill for budgeted bill amounts. The billing documents are budgeted billing items are grouped into invoicing.

• Device Management – This component manages technical data, installation, meter readings and the inspection of devices.

• Customer Services – This component is used to efficiently manage services and business transaction in ISU. like in customer information, ex- account inquiries, meter reading results and budget billings.

FICA Sub-Module is broadly classified into six sections • • • • • •

Organizational unit Basic settings Business transactions Integration Closing procedure Information System

Organizational unit • Set up company code for contract account receivable and payable. • Define company code group. • Assign company code to company code groups.

Basic Setting You use this component to enter your basic settings for master data and to post and process documents. It is also used to create and process master data, and to post and process document manually. • • • • • • • • •

Application Area Contract Accounts Postings and Documents Accounts Balance Display Withholding Taxes Print Workbench Correspondence Check Management Customer Contract

Business Transaction You use this component to post and process your business transaction. Within contract accounts receivable and payable, these processes are largely automatic. They are controlled by the settings you make in customizing, which you assign at business partner/ contract account level. • • • • • • • •

Security Deposit Payments Interest calculation Dunning Notices Returns Write Offs Transfers Reversals

Integration Contract account receivable and payable is integrated with the following SAP components: • • • • • • •

General Ledger Accounting Cash Management Controlling Sales & Distribution Fund Management Credit Management Dispute Management

Closing Procedure • Reconciliation with GL – This component enables the periodic update of the general ledger with postings from contract account receivable and payable

• Foreign Currency Valuation – You use this component to valuate foreign currencies in contract accounts with the aim of adjusting the receivable and payable accounts as part of Balance Sheet Preparation.

• Doubtful Receivables – Business partner may not pay the receivables.

• Reclassifications – This component is used to reclassify customers with a credit balance & vendor with a debit balance.

Information System • Evaluate Open Items – For total list – For individual list

Business Master • Overview Of Business Master • Business Scenario • Creating Business Master Data

Overview of Business Master • Business Partner • Contract Account • Contract

Business Scenario: Definition of Business Partner • A natural or legal person with whom you have a business relationship.

• There are three different business partner categories. – Natural Person – Organization – Group

Business Partner Data:

Contract Account: • The contract account combines all contracts of one business partner that have the save payment and dunning data. • The contract account is managed using open items accounting in contract account receivable and payable. • The contract account contains the control data for the payment transactions: – Bank details – Dunning data – Payment data

Business Partner & Contract Account • A Business Partner can have a several contract accounts.

Contract Account Data:

Contract : • Agreement between the business partner and the utility company. A contract applies to one division. • It contains control data for billing, budget billing plans, and contract accounts receivable and payable accounting. • One business partner can have several contract accounts, to which several contract can be allocated. • The contract contains data for electronic data interchange

Contract Data : • Links a business partner’s contract account to an installation. • Applies to one installation and is allocated to one contract account. • Assign to one company code. • One contract created per division

Contract Data:

Move in Process • A move-in links the technical master data object installation to the business partner and the contract account when the contract is concluded. • In move-in processing, you can create: – Business Partner – Contract Account – Contracts

In move-in processing, you usually have to create a new contract because a contract is required in the case of a new agreement on utility services.

Move Out Processes The move out • Terminate the utility contract on the move out date. • Ends the link between contract and installation

From the technical standpoint, when the customer move out of a premises, his or her contract is terminated and separated from the installation. The contract can no longer be used. The link between technical and business master data is ended in a move-out.

Thank You