BSBMGT605 Provide Leadership across the Organization KU2.docx

BSBMGT605 Provide Leadership across the Organization Assessment Task 2  – Case Study

As part of this meeting you have been asked to prepare a short report to be forwarded to the Board that includes information under the following headings: a.

Summary: summarize the change that is to occur.

b. Groups: identify the needs of affected groups (both internal and external to the work team), and general concerns of the work team. c. Risk management: review the risk management approaches for this type of change, including the need for any adaptations to the standard operating procedures. d. Recommendations: Recommendation s: review and describe improvements or ideas the team has put forward, particularly as concerns the policy and procedures for the new entity, new technologies that could be useful and feedback about workspace and work environment creation. creation. e. Email: draft an email (3-5 paragraphs) for your CEO that can be used to forward to all staff at PURA, all clients of PURA and associated organizations that includes an overview of the change, and describes the positive outcomes for the organization. Ensure that your email: i.

Describes the decision and process to be used in managing the change

ii. Describes the external, global, ethical and organizational organizationa l requirements being met by the decision iii. Describes improvements that can be made to workplace activities, especially in regard to use of new technologies. technologies. iv.

Uses language and a communication style that positively reflects the organization. organization .

SUMMARY

The PURA has a software development team of 10 to 12 individuals that has a primary role in developing and maintaining all specialized software used in the business. The board of PURA has decided to establish this team into a stand-alone entity: PURA-IT. Several Several changes would be introduced to the team. The board of the new entity will remain the same member as PURA. An existing senior manager from PURA will join the team as the CEO and business manager. A small team of admin staff will be directly working with the new CEO to support the administrative need of the team. The new premises have been sourced in the new Brisbane City Council Green Square. The new office workspaces are not yet finalized as the Board wants to collect input regarding it from the team to give them a sense of ownership. The work team are stipulated to be working from the new site in the initial 12 months. This could help them adapt to the new environment and remain united as work team. All staff will need to sign a new employment contract contract which last for a period of 12 months. A signing bonus of $1500 could be received if they accept their position in PURA-IT and another $4500 could be received if they remain with they remain with the new entity throughout the initial 12 months of its operations. All current

members possess the right to choice whether to move to the new entity or remain with PURA which they would be redeployed into another department GROUPS

The working team is stipulated to work from the new site instead of the home office in the initial 12 months. Signing bonus of $1500 if the staff accept their new position in the new entity There may be the need of new technologies to help improve the team workflow. Some of the Board suggests that large touch screens for all staff plus touch screens and other devices in common area. However, this issue has not yet been finalized. Input from the work team is to be collected for final decision. RISK MANAGEMENT

As these changes are only applied to the software development team, some of the remainder PURA staffs may feel a sense of negligence from the company as they do not have those benefits. Hence it would be important to ensure that all staff receives welfare that they deserve. RECOMMENDATIONS

New technologies that could be useful to help enhance the workflow and productivity of the team may be needed. Decision of the workplace in the new premises have not yet been finalized, and is still open to changes. Feedbacks regarding the formation of new environment could be given from the team. This will give the team a sense of ownership as they are involved in the process and their opinions are being taken into consideration. Revisions recommended to the policy and procedures to help it fit the needs of the new work entity are still under progress.

Subject: Important changes to PURA!!!! 7/18/2017. Dear CEO,

I am writing this email to report a change in PURA. The Board of PURA has decided to establish a new entity called PURA-IT which is previously the software development team. The Board of the new entity will remain the same as that of PURA to ensure that the new company stays as an important part of the PURA range of services. The new premises is sourced at the ne Brisbane City Council Green Square and the work team is stipulated to work from the new site in the initial 12 months. All staff members will have to sign a new employment contract for PURA-IT which last a 12 months period. A signing bonus of $1500 could be received if the staff accepts its new positions in the new entity and another $4500 could be received if they remain with the new entity throughout the entire first 12 months of its operations. However, this contract is not compulsory. Staffs could choose to remain with PURA which they would then be redeployed into another department. A few aspects of the change are currently still under discussion and have not yet been finalized. These include revisions recommended to the policy and procedures, new technology to be introduced to improve team workflow and formation of the new working environment. Input from the work team will be collected for final decisions. The changes are asked to be shared only within the work team and be kept secret for another 24 hours. It will only be released publicly until feedback and support from the work team is received. Thank you for reading this report and please do not hesitate to contact me if you have any queries.

Sincerely yours,

Boonchai Plerksophon