S E L F
T R A I N I N G
B O O K L E T
ACTIVE LISTENING SKILLS
K R O W M A E T
Active Listening, the bridge to good communication.
The reason why we have two ears and only one mouth is that we may listen the more and talk the less. Ralph Waldo Emerson
Published by ST University © Copyright, © Copyright, November ‘93 STMicroelectronics Release nº 1
Table of Contents Introduction ............................................................................................................ 1 The need to listen................................................................................................... 4 Communication Process....................................................................................... 5 Communication Time............................................................................................ 7 Listening Techniques ............................................................................................ 9 Hearing the message............................................................................................ 9 Interpreting the message ...................................................................................... 9 Evaluating the message ..................................................................................... 10 Responding to the message ............................................................................... 10 Listening tools..................................................................................................... 11 Styles of listening................................................................................................. 14 Barriers to Communication ................................................................................. 14 Bridges to Communication.................................................................................. 15 Your Strengths and Weaknesses in Listening (Where do we stand?) .......................................................................................... 18 Effective Guidelines to Active Listening............................................................ 20 Summary and Conclusion ................................................................................... 22
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I. INTRODUCTION In our approach to Total Quality Management, it is clearly stated that we have to be good communicators to function in a team-based organization. That means we have to be active listeners, that team members and team leaders need to get all the necessary skills to become effective listeners. This booklet is the second of the following series of booklets related to teamwork: - Effective team meeting skills (released October 93) - ACTIVE LISTENING SKILLS - Leaders and members skills - Conflict management skills - Participation facilitation skills - Consensus - Others. Each section will include easy “self-tests” to be completed as a reminder, and to lead the team to an open discussion. You are encouraged to express your own views and opinions, and to explore other possibilities during your team discussion. Answers are not always 100% Yes or No. The purpose of this self-training booklet is to be read, filled in and discussed with team members at the beginning of your team meeting. It should not take more than 30 minutes. The objective of this booklet is simple: to be conscious and aware of having done things correctly or wrongly and to improve, next time, the listening skills. This booklet should be repeatedly used from time to time to help progress. By completing this booklet on Active Listening, you will be able to: - Learn the basics of effective listening skills - Learn to identify and apply good listening behaviors - Understand the importance of good listening skills as applied in the work environment - Learn the causes and reasons for problems and figure out what can be done about them.
Active Listening Skills: Introduction
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Self-Test (5 min.) Active Listening in Team Meetings Instruction : Consider each of the following statements and indicate whether you agree or disagree with each statement based on previous team meetings.
YES / NO
1.
You find it difficult to listen to complex topics.
________
2.
You always feel impatient when a speaker tends to talk longer than the time allocated for him.
________
You are easily distracted by sounds and movements inside the meeting room.
________
4.
You take notes on all the things that the speaker talks about.
________
5.
You remember, at some point in time, something you want to do while the speaker is presenting.
________
There are instances where team members have their own private talks while the speaker is talking.
________
You often observe your team members feeling bored, sleepy or restless while the meeting is going on.
________
3.
6. 7. 8.
9. 10. 11. 12.
You immediately refuse to listen to the speaker when you are not in agreement with the speaker’s statement without letting him point out his opinion thoroughly.
________
You like the speaker only because he relates many jokes / stories in his presentation.
________
You or other team members bring other work-related materials to your meeting so you can read them when you are bored.
________
You are hesitant to ask for clarification when you cannot understand the speaker’s statement.
________
You have asked a question but you still could not get the speaker’s explanation very well. You don’t want to rephrase what he just said because others may see you as foolish.
Optional:
________
Once you’ve answered on an individual basis, discuss the possible answers within your group (5 min.)
See last page for recommended responses.
Active Listening Skills: Introduction
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WE ARE SUPPOSED TO SPEAK,
T
B
O
O
I C E D J U E R P D O L
A
OTHERS ARE SUPPOSED TO LISTEN
LET’S TUNE-UP OUR EARS... READY!
Active Listening Skills: Introduction
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II. THE NEED TO LISTEN Listening is the “receiving” part of communication. Nearly half of the communication time is spent on listening. Listening is: 1. Receiving information 2. Understanding 3. Evaluating the message 4. Giving feedback to the speaker Examples of work-related activities which involve listening... - in meetings and briefings - in one-on-one sessions (interviews, performance appraisals) - in giving / receiving instructions - in training and public presentations - in using the telephone - in coaching discussions - in marketing / selling of products - in helping internal / external customers - in supporting other departments Can you name your own work-related activities that involve listening? __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________
Active Listening Skills: The need to listen
5 A. COMMUNICATION PROCESS
EVALUATE MESSAGE! MESSAGE
UNDERSTAND MESSAGE?
SENDER
RECEIVER
FEEDBACK Importance of Active Listening: - Improves relationships between people - Results in making others good listeners as well - Improves problem solving skills - Increases job satisfaction - Improves communication, trust, respect among team members - Builds teamwork.
Active Listening Skills: The need to listen
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Self-Test (5 min.) The need to listen Instruction : Respond to each of the following questions based on the material presented in this module (“The Need to Listen”) and on your own opinion. 1. The four (4) major components of active listening are: 1. ____________________________________________________________ 2. ____________________________________________________________ 3. ____________________________________________________________ 4. ____________________________________________________________ 2. Cite five (5) reasons why there is a need to become active listeners: 1. ____________________________________________________________ 2. ____________________________________________________________ 3. ____________________________________________________________ 4. ____________________________________________________________ 5. ____________________________________________________________ 3. Cite three (3) situations where active listening is not practiced: 1. ____________________________________________________________ 2. ____________________________________________________________ 3. ____________________________________________________________ 4. Select the three (3) true statements on importance of listening. Put a tick ( √) mark on the statements you choose: 1. Listening increases job satisfaction 2. It helps to gather more facts to use as a weapon to criticize others 3. It builds relationships
4. Listening improves communication 5. Listening helps to discover weaknesses of others 6. it benefits oneself more than others
5. The four (4) parts of a Communication Process are: 1. ____________________________________________________________ 2. ____________________________________________________________ 3. ____________________________________________________________ 4. ____________________________________________________________
Optional:
Once you’ve answered on an individual basis, discuss the possible answers within your group (5 min.).
See last page for recommended responses.
Active Listening Skills: The need to listen
7 B. COMMUNICATION TIME
As long as we are familiar with the vocabulary, a normal adult CAN LISTEN without a significant loss of comprehension to as much as 500 WORDS A MINUTE which is faster than any of us speaks except in short bursts and under special and urgent circumstances.
In ordinary, casual conversation, WE STILL SPEAK at a fair clip, a range between 200-300 WORDS, an average of about 250 words per minute, which leaves the listener with about TWICE AS MUCH MENTAL TIME as they need to get the message.
When we address a group or deliver A LECTURE, we usually lower the rate - to about 125 WORDS PER MINUTE. The listener has 4 x THE MENTAL TIME THEY NEED TO GET THE MESSAGE. Thus, a skilled listener will use the extra time to their advantage to enhance and reinforce what they hear, to relate the message to their own experience... to fit into a larger context.
Active Listening Skills: The need to listen
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Lets have a break... A TEST OF YOUR CREATIVITY! (Self-Assessment Exercise) On each number, read the instructions. Then, immediately start. You have 5 minutes to complete these exercises.
1.
Describe how you could cut this piece of cheese into eight equal pieces with only three cuts.
2.
By drawing or adding one line, convert this odd number into an even number.
3.
How many squares are there in this figure?
Active Listening Skills: The need to listen
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5
9
13
2
6
10 14
3
7
11 15
4
8
12 16
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III. LISTENING TECHNIQUES Active Listening leads to effective communication. Effective listeners HEAR and SELECT information from the speaker, give it meaning, determine how the speaker feels about it and respond in a matter of seconds. Only in this way is it possible to frame listening. It requires an ability to LISTEN for FEELINGS as well as words.
A. HEARING THE MESSAGE 1. Listening actively Concentrate for the main theme of the discussion and specific ideas and facts. Be alert and ask questions. Check your posture. Sit up straight and look directly at the speaker.
2. Listen objectively Understand the speaker’s point of view. Put aside your biases (resentments, personal objectives, conflicts, interests, etc.) on a topic.
3. Listen analytically to the presentation Recognize the theme, then the key ideas, the supporting facts and other details.
B. INTERPRETING THE MESSAGE 4. Listen to the sender’s meaning for words Come to a mutual understanding of the speaker’s meaning. Good listeners know that a matchup in meaning is a match-up in understanding.
5. Determine the main points Look for the structure of the message and mentally review the material that has gone before. The main points can come at the beginning, middle or end of a message. Usefulness of the message can be determined through the main points.
6. Understand the non-verbal cues Gestures, facial expression, eyes and postures are non-verbal cues or body languages that either confirm or deny the message of the words and tone of voice. Ask for clarification or repetition if you are not sure of the speaker’s meaning.
Active Listening Skills: Listening Techniques
10 C. EVALUATING THE MESSAGE 7. Listen with empathy and understanding Gather all of the key information before forming an opinion. Weigh and analyze all of the evidences before making a decision. An empathic listener puts himself in the source’s shoes and understands the problem from the sender’s point of view.
8. Suspend judgment Avoid making judgment about the speaker or the message. Understand the speaker’s intent in what he wants to convey. Respect and recognize his point of view. Paraphrase or clarify if you are not sure of what he has said.
D. RESPONDING TO THE MESSAGE 9. Provide feedback Listeners must provide feedback to the speaker in order to complete the communication process. An active listener will try to inform the speaker that he has heard, understood and evaluated appropriately the main message. A good feedback should be relevant and timely. It should be based on facts and should relate to what’s happening at that time.
10. Control your emotion As listeners, you may experience different levels of emotion to what the speaker says. “Loaded” words or statements can make you react emotionally. To control this, you must identify what triggers you, understand your responses and develop the ability to listen objectively and attentively without interrupting .
Active Listening Skills: Listening Techniques
11 E. LISTENING TOOLS TECHNIQUE/ DEFINITIONS
PURPOSE
EXAMPLE
1. Open-ended questions Questions which start with: HOW? WHAT? WHY? WHICH?
- To collect information - To get responses - To maintain a neutral, non emotional climate
How do you feel now? What do you think is the cause of the problem?
2. Landry Lists Questions which give you choices, possibilities, options, alternatives
- To get information - To express preferences, choices - To evaluate among choices
What do you see is a major problem: high turnover rate, absenteeism or lack of motivation?
3. Supposing Questions which allow the other person to fantasize, to explore someone else’s attitudes or points of view
- To let people think from a different point of view
If you were in Paul’s situation, how would you handle the situation?
4. Echoing/Clarifying/ Confirming Questions which clarify or confirm if the message sent is what the sender really meant - or - if you have in fact heard the message correctly
- To let the sender know that we receive the message - To test the accuracy of the message received
Are you saying... If I understand you correctly, what you said was...
5. Reassurance Express concern and “understanding” for the sender
- To keep a difficult dialogue moving forward - To encourage sender to continue to communicate with you - To show empathy
I see That’s interesting
Note:
Direct questions differ from open-ended questions as they require a specific answer. Questions answerable by Yes or No, questions that start with Do, Can, May, Are, Is, Could, Will, Shall, etc., or a simple phrase will fall under this category. Direct questions are not considered as one of the listening tools since this technique doesn’t encourage people to express or explore ideas fully.
Active Listening Skills: Listening Techniques
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Self-Test (5 min.) Listening Techniques Instruction : Encircle the appropriate letter which identifies the listening tool given.
1. Are you able to work on shifts? a. Open-ended question
b. Direct question
c. Laundry list
2. If you were Ann, what would you do? a. Laundry list b. Supposing
c. Echoing
3. I’ve felt that way also. Tell me more about it. a. Echoing b. Open-ended question
c. Reassurance
4. In other words, Luke disagreed with your instructions? a. Echoing b. Supposing
c. Laundry list
5. Is lack of staff, low-esteem or absenteeism your major problem? a. Open-ended question b. Laundry list
c. Direct question
6. You said you’re going to look for another car? a. Supposing b. Echoing
c. Reassurance
7. Which of the jobs you have held in the last five years do you like best? a. Direct question b. Laundry list c. Supposing 8. What do you recommend to get the job done? a. Direct question b. Open-ended question
c. Laundry list
9. Don’t stop talking. I want to hear more about your problem. a. Echoing b. Reassurance
c. Open-ended question
10. Why did John go? a.Direct Question
c. Supposing
Optional:
b.Open-ended question
Once you’ve answered on an individual basis, discuss the possible answers within your group (5 min.)
See last page for recommended responses.
Active Listening Skills: Listening Techniques
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REMINDER... Note key phrases Use words association (to help you connect to the speaker’s message) Use pauses (an opportunity to repeat mentally what was said by the speaker) Repeat main points mentally
ACTIVE LISTENING REQUIRES EFFORT, CONCENTRATION, AND PRACTICE.
Active Listening Skills: Listening Techniques
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IV. STYLES OF LISTENING Active Listening is the most difficult aspect of the communication process to manage. Often, what we hear is different from what has been said. By recognizing the different styles of listening - both barriers and bridges to communication, and by eliminating the bad listening habits, we can make the best use of active listening to better understand others, to share ideas and to build on those ideas together.
A. BARRIERS TO COMMUNICATION 1. On-off listener This habit comes about because individuals think about four times as fast as the average person speaks. Thus, a person listening has 45 seconds of spare thinking time for each speaking minute. A listener of this type thinks of personal affairs, concerns and problems instead of asking questions to himself or interpreting the message.
2. Emotional listener An emotional listener gets upset when he hears words or statements that relate to sensitive issues or topics that can put him in tight or awkward situations. If this happens, the listener automatically tunes out the speaker.
3. Open-ears but closed-mind listener This all-knowing type listener assumes that he knows what the speaker will talk about and jumps to conclusion that there is nothing new if you listen to the speaker. He thinks and decides even before the start of the session that it is boring and what will be said makes no sense.
4. Day-dreamer This glassy-eyed listener has a dreamy expression. He seems to be looking at the speaker intently and listening attentively but his mind is really wandering or in far distant places.
5. Too-complex-for-me listener This type of listener avoids too complex and complicated ideas or topics. In so doing, he is not able to follow the subject because he doesn’t make a real effort to understand what is being said.
6. Compliant listener This is the shy type who doesn’t voice his ideas for fear of ridicule and/or criticism. He adds little to the discussion
Active Listening Skills: Styles of listening
15 7. Argumentation listener This type of listener doesn’t want his ideas, opinion and judgments challenged or over-tuned. Thus, when the speaker says something that opposes what he thinks, he will unconsciously stop listening to plan his response.
8. Fault-finder The critical type listener finds faults with what the speaker says or how he says it rather than concentrating on the message. He misses the most important facts and main ideas because he focuses on small details of each item being discussed.
9. Note-taker listener This type of listener attends meetings with the purpose of getting all possible information. In so doing, he spends all his time taking down notes on all the materials presented. He forgets to listen to the main points or “meat” of the discussion because of his desire to write everything the speaker says.
10. Mental filters We filter incoming messages through our own preconceptions. Messages contrary to our beliefs cannot pass, and unless we make a conscious effort, are simply not heard. (They are heard by our ears, but not by our minds.)
B. BRIDGES TO COMMUNICATION 1. Involved listener The Positive Type who is attentive and participates well in discussion. He tries to ask questions to clarify statements. He sends clear verbal and non-verbal responses and values good eye-contact. He listens objectively to the speaker’s point of view and tries to give the same connotation to the message so as to align his thoughts with that of the speaker’s intention.
2. Active listener Closely pays attention to the message that the speaker tries to relate. He asks questions to ensure that his interpretation of the statement is accurate. He also gives feedback to reach a common understanding with the speaker.
3. Positive listener Never disagrees with a speaker until he has played back the speaker’s point so that the speaker agrees it was correctly understood. This approach prevents the “Argumentative Listener” syndrome.
Active Listening Skills: Styles of listening
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Self-Test (5 min) Styles of Listening Instruction : Select a response from the right column (B) which correctly describes the listener’s style defined in the left column (A). Write the letter corresponding to your choice in the blank provided in front of the number in column (A). Column A
Column B
_______
1. Automatically tunes out on complex and complicated topics.
_______
2. Looks for speaker’s errors in his speech text, etc.
_______
3. Doesn’t want his ideas challenged.
_______
4. Jumps to conclusion without letting the speaker complete his statement.
_______
5. Adds little to the discussion. Prefers to be silent for fear of voicing his opinion.
_______
6. Physically present but mentally absent.
_______
7. Listens for the intent of the speaker and the content of the message.
_______
8. Becomes sensitive upon hearing specific words that makes his adrenaline go up.
_______
9. Asks questions to clarify what was said by the speaker and gives feedback in a timely manner.
_______
10. 3/4 of a minute of his spare thinking time for each listening minute is spent on thinking of personal affairs, concerns and problems rather than on listening to the speaker.
_______
11. Spends the entire meeting jotting down everything the speaker says.
_______
12. Screens incoming messages due to prejudice.
Optional:
a. Active listener b. Critical type c. Too-complex-forme listener d. Day dreamer e. Argumentative type f. All-knowing type g. Shy type h. Emotional type i. Positive type j. On-off listener k. Mental filter l. Note-taker
Once you’ve answered on an individual basis, discuss the possible answers within your group (5 min.) See last page for recommended responses.
Active Listening Skills: Styles of listening
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A break Activity (3 min.) Can you follow instructions and complete in 3 minutes or less? 1.
Read all that follows before doing anything.
2.
Write your name in the upper right-hand corner of this page.
3.
Circle the word “corner” in sentence two.
4.
Draw five small squares in upper left-hand corner of this page.
5.
Put an “X” on each square.
6.
Put a circle around each square.
7.
Sign your name under line 5.
8.
After your name, write “yes, yes, yes”.
9.
Put a circle around number 7.
10.
Put an “X” in the lower-left-hand corner of this page.
11.
Draw a triangle around the “X” you just made.
12.
Call out your first name when you get to this point in the test.
13.
If you think that you have followed directions carefully to this point, call out “I have!”
14.
On the reverse side of this paper add 6950 and 9805.
15.
Put a circle around your answer.
16.
Count out loud, in your normal speaking voice, from 10 to 1.
17.
Put three (3) small pin or pencil holes in the top of this page.
18.
If you are the first person to get this far, yell out, “I am the first person to get to this spot and I am the leader in following directions”.
19.
Say out loud, “I am nearly finished. I have followed directions.”
20.
Now that you have finished reading carefully, do only those things called for in the sentences numbered 1 and 2. Did you read everything on this page before doing anything?
Note: PLEASE BE QUIET AND WATCH THE OTHERS FOLLOW DIRECTIONS
Active Listening Skills: Styles of listening
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V. YOUR STRENGTHS AND WEAKNESSES IN LISTENING (WHERE DO WE STAND?) 1.
What type of listener do you relate yourself to? ___________________________
2.
What are your best listening qualities? Enumerate five (5) of them rank them 1-5 with one (1) being the best quality. E.g.: good eye contact, clarifying, not judgmental, etc. 1. ______________________________________________________________ 2. ______________________________________________________________ 3. ______________________________________________________________ 4. ______________________________________________________________ 5. ______________________________________________________________
3.
Please enumerate three (3) listening qualities that you want to develop or improve. 1. ______________________________________________________________ 2. ______________________________________________________________ 3. ______________________________________________________________
4.
List three (3) bad listening habits that you exhibit during meetings and rank them with one (1) being the worst. 1. ______________________________________________________________ 2. ______________________________________________________________ 3. ______________________________________________________________
5.
Cite three (3) listening characteristics that you have observed from your other team members in your meeting that you would like to avoid yourself. 1. ______________________________________________________________ 2. ______________________________________________________________ 3. ______________________________________________________________
Optional: Once you’ve answered on an individual basis, discuss the possible answers within your group (5 min.)
Note:
To be able to eliminate bad listening habits, several steps have to be taken as discussed in the following page.
Active Listening Skills: Your Strengths and Weaknesses in Listening (Where do we stand?)
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Steps in Eliminating Bad Listening Habits: 1. Recognize your fault. Identify, monitor and eliminate this undesirable habit or poor listening 2. Do not tolerate your old ways. Make an effort to fight and control your old habits. 3. Develop patience to enable you to change the old habit with a new habit. Have trust in yourself and put value into what you want to achieve. 4. Recognize yourself for a job well done by being able to successfully improve your listening habits. 5. Be humble. 6. Have a learning and open-minded attitude.
REMINDER...
3 WAYS TO SHOW YOU LISTEN... Give encouraging responses Paraphrase content Reflect feeling - non-judgmental
Active Listening Skills: Your Strengths and Weaknesses in Listening (Where do we stand?)
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VI. EFFECTIVE GUIDELINES TO ACTIVE LISTENING
10 WAYS TO EFFECTIVE LISTENING
THE BAD LISTENER
THE GOOD LISTENER
1. Look for areas of interest
Cuts out personally uninteresting subjects.
Looks forward, ask “what’s in it for me?”
2. Consider the content and not the delivery
Does not listen if the speaker is not credible in the way he presents.
Listens for content, skips over delivery errors.
3. Suspend judgment
Tends to form quick judgments based on incomplete understanding.
Doesn’t judge until everything is understood.
4. Listen for ideas
Listens for every detail.
Listens for themes, main ideas, important facts.
5. Be flexible
Incessant note-taker. Always refers to the past.
Takes fewer notes. Adapts to the speaker’s style.
6. Work at listening
Is not keen to listen. Fakes attention.
Shows active participation through body posture and tries very hard to listen.
7. Tune out distractions
Easily distracted.
Avoids distractions, concentrates on subjects being discussed.
8. Exercise your mind
Doesn’t like to listen to complex and complicated subjects.
Makes use of heavier material to exercise the mind.
9. Be open-minded
Reacts to sensitive / emotional words.
Doesn’t get hung up on emotional words.
10. Capitalize on facts
Tends to be argumentative, basing agreement or disagreement on own opinion rather than facts; doesn’t read emotions of speaker.
Challenges, anticipates, mentally summarizes, weighs the evidence, listens between the lines and to tone of voice.
Active Listening Skills: Effective Guidelines to Active Listening
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ACTIVE LISTENING SKILLS
The ability to hear what people are saying; to check perceptions; to probe for additional information; to discover underlying assumptions; to respond to unstated messages, feelings; and non-verbal communication; and to empathize. Sanders and Assoc. - Consultants
ACTIVE LISTENING INVOLVES A THINKING PROCESS THAT IS DISTINCT FROM READING AND WRITING
Active Listening Skills: Effective Guidelines to Active Listening
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VII. SUMMARY AND CONCLUSION
A good and able listener, having applied all the skills of effective listening, achieves the following: Secures more information. Understands others and their viewpoints. If others see their ideas understood, they will themselves become better listeners. Cooperation from others who will feel that the listener better understands them.
Active Listening Skills: Summary and Conclusion
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Team meeting evaluation Listening Skills 1. To what extend are you committed in improving listening? Non-committed 1
2
Fully committed 3
4
5
6
7
8
9
10
2. What is the level of listening spent on your meeting by your team on the average? 0%
25%
50%
75%
100%
% Spent on listening
3. How do you rate yourself as a listener? Poor 1
Excellent 2
3
4
5
6
7
8
9
10
4. How do you rate the best listener in your team? Poor 1
Excellent 2
3
4
5
6
7
8
9
10
5. How do you rate the worst listener in your team? Poor 1
Excellent 2
3
4
5
6
7
8
9
10
6. How do you rate the following people in their listening skill? On a scale of 1-10 (with 10 as the highest) when applicable. Manager
_______
Facilitator (if any)
_______
Team leader
_______
Team members (on the average)
_______
Recorder
_______
Yourself (as what others perceive you to be)
_______
Speaker
_______
Others
_______
Active Listening Skills: Summary and Conclusion
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Team Meeting Evaluation Active Listening Aspect For your own meeting use this checklist. (Free-up 10 min. in your agenda to discuss it or do it at the beginning of your next meeting.) Please rate the extent to which: Never
Sometimes
Always
1.
People attentively listened to each other
2.
People asked to clarify items not clear or paraphrased the speaker’s statement
3.
Participants seemed bored and restless
4.
People were easily distracted with sounds and movements
5.
Participants paid attention to the speaker’s message
6.
Participants provided feedback to the speaker
7.
Participants understood the speaker’s point of view
8.
Participants did not jump to conclusions about what the speaker was saying
9.
Participants had private talks during the meeting
10.
People actively participated in the meeting
Active Listening Skills: Summary and Conclusion
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Notes
Active Listening Skills: Summary and Conclusion
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Self-Test Recommended Responses PAGE 2: What is your rating? 10-12 “NO” answers
Excellent. Keep up the work. Everybody is actively listening. Good. Can improve further in your listening skills You and your team need practice in active listening. Practice, practice and practice! Tune up your ears and listen up!
7-9 “NO” answers 4-6 “NO” answers 1-3 “NO” answers
PAGE 7: The Need to Listen 1. Receiving info, understanding message, evaluating message, giving feedback. 2. Enhance relationships, be more efficient, understand a situation, understand and be understood, solve problems, be a team player, etc. 3. Subject is too elementary, subject is too complex, when we have our own pre-conceived notion of the message, etc. 4. 1, 3, 4 5. Sender, receiver, message, feedback.
PAGE 14: Listening Techniques 1/B
2/B
3/C
4/A
5/B
6/B
7/B
6/D
7/I
8/B
9/B
10/B
PAGE 19: Styles of Listening 1/C
2/B
3/E
4/F
5/G
8/H
9/A
10/J
11/L
12/K
BREAKOUT ACTIVITY: 1. Cut the cheese horizontally into two equal cakes. Then cut vertically into four equal wedges. 2.
SIX
One line will convert a Roman numeral nine to a six.
3. 30 squares
Active Listening Skills: Summary and Conclusion