MONTHWISE STATUTORY COMPLIANCE CHECKLIST MONTH
DATE
15-Jan
JAN
FEB
APR
MAY
JULY
OCT
NAME OF THE STATUTE THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE
ER-1 (RULE 6)
NAME OF RETURN/COMPLIANCE QUARTERLY RETURN FOR QUARTER ENDED 31ST DEC. PREVIOUS YEAR
TO BE SENT TO LOCAL EMPLOYMENT EXCHANGE CHIEF INSPECTOR OF FACTORIES
15-Jan
THE FACTORIES ACT, 1948
REFER TO STATE RULE
ANNUAL RETURN
21-Jan
THE MATERNITY ACT, 1961
LMNO {RULE 16 (1)}
ANNUAL RETURN & DETAILS OF PAYMENT ENDING 31 DEC.
COMPETENT AUTHORITY UNDER THE ACT
30-Jan
THE CONTRACT LABUR (R&A) ACT, 1970 & RULES
XXIV {RULE 82(1)}
CONCERNED LICENCING AUTHORITY
31-Jan
THE ESIC ACT, 1948
01A (ESI REGULATION 10 C)
HALF YEARLY RETURN BY CONTRACTOR (IN DUPLICATE) ANNUAL INFORMATION ABOUT FACTORY COVERED UNDER THE ACT
1-Feb
THE MINIMUM WAGES ACT, 1948
III RULE 21 (4A)
ANNUAL RETURN
1-Feb
THE PAYMENT OF WAGES ACT, 1936 & RELATED MINES RULES
V RULE 18, VII, VIII RULE 16
ANNUAL RETURN
15-Feb
THE CONTRACT LABUR (R&A) ACT, 1970 & RULES
XXV RULE 82(2)
ANNUAL RETURN BY PRINCIPAL EMPLOYER
15-Mar
THE APPRENTICESHIP ACT, 1961
APP-2
HALF YEARLY RETURN MARCH ENDING
ER-1 (RULE 6)
QUARTERLY RETURN FOR QUARTER ENDED 31ST MARCH
3A/6A
ANNUAL RETURN
THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE THE EMPLOYEES PROVIDENT FUND & MP ACT, 25-Mar 1952 15-Mar
6 SEC. 44, REGULATION QUADRUPLICATE ALONGWITH CHALLANS 26 MONTHLY RETURN WITH CHEQUE
12-May 12-May
ESIC ESIC ACT,1 ACT,1948, 948, RULES RULES AND AND REG REGUL ULAT ATIO IONS NS
15-Jul
THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE
ER-1 (RULE 6)
QUARTERLY RETURN FOR THE QUARTER ENDED JUNE
15-Jul
THE FACTORIES ACT, 1948
REFER TO STATE RULE
HALF YEARLY RETURN
30-Jul
THE CONTRACT LABUR (R&A) ACT, 1970 & RULES
XXIV XXIV {RU {RULE LE 82( 82(1)} 1)}
HALF HALF YEAR YEARLY LY RET RETUR URN N BY CON CONTR TRAC ACTO TOR R
15-Oct
THE APPRENTICESHIP ACT, 1961
APP-2
HALF YEARLY RETURN SEPT. ENDING
15-Oct 31-Oct
THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE THE CONTRACT LABUR (R&A) ACT, 1970 & RULES
VII RULE 29 (2) STATE RULE
QUARTERLY RETURN FOR THE QUARTER ENDED SEPTEMBER APPLICATION FOR RENEWAL OF LICENCE LICENCE RENEWAL FEE
ER-1 (RULE 6)
12-Nov
THE ESIC ACT, 1948
SEC. 44 REGULATIONN 26
SUMMARY OF CONTRIBUTION (FORM 6) IN QUADRUPLICATE WITH CHALLANS
25-Nov
LIST OF HOLIDAYS
FORM A
ANNUAL
30-Dec
THE PAYMENT OF BONUS ACT, 1965 AND RULES
FORM D RULE 5
ANNUAL RETURN
NOV
DEC
FORM
REGIONAL OFFICE INSPECTOR UNDER THE AREA CONCERNED CONCERNED LABOUR/REGIONAL COMMISSIONER CONCERNED REGISTERING OFFICER
CONCERNED REGIONAL DIRECTOR/ADVISOR LOCAL EMPLOYMENT EXCHANGE CONCERNED REGIONAL OFFICE CONCERNED LOCAL OFFICE OR SCHEDULED BANK CONCERNED EMPLOYMENT OFFICER CONCERNED DIRECTOR/INSPECTOR CONC CONCER ERNE NED D INSP INSPEC ECTO TOR R DY. APPRENTICESHIP ADVISOR CONCERNED EMPLOYMENT OFFICER CONCERNED INSPECTOR CONCERNED LOCAL OFFICE CONCERNED INSPECTOR CONCERNED INSPECTOR UNDER THE ACT
SR. NO. PROVISION
I
Factories Act 1948
II III IV
Contract Labour Act (R&A) 1970 Payment of wages Act 1936 Minimum wage Act 1948
V
ESIC Act 1948
VI
Payment of bonus Act 1965
VII
EPF & MP Act 1952
VIII
Equal remmuneration Act 1976
LIST OF VARIOUS LEGAL REGISTERS REGISTER NAME o Register of Adult workers o Register of leave with wages o Accident register with forms o Muster roll & wage register o Inspection book o Register of compensatory holidays & overtime o Muster roll for exempted workers o Register in FORM XIII o Register of wages, fines, deduction & advance o Wage slips o Register of employees contribution o Accident register o Inspection book o A,B & C Register o Eligibility register o Inspection book o FORM D Register
FORM NO. FORM 12 FORM 15 FORM 26 FORM 25 FORM 35 FORM 9 FORM-XIII
FORM-7
FORM-D
RULE Rule 37 Rule 94 Rule III Rule 83 & 110 Regulation no. 102 A Rule 83
DETAILS OF STATUTORY RETURNS / ACTIVITIES S.NO. I. a) b) c) d) e) f) g) h) i) j) k) l) m)
NAME OF THE RETURN/ACTIVITIES THE EMPLOYEE P.F. & MISC. PROVISIONS ACT. 1952 FORM-5 Return of new employees (Addition) FORM-10 Return of member left (Deletion) FORM-3A Individual contribution card FORM-6A Summary of Form 3-A FORM-13A/13 Transfer of PF Account Remittance of PF/FPF FORM-12A Statement of contributions FORM-11 Checking,Procesing & filing (Balance sheet) FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return Eligibility Register Updating Allotment of P.F. Nos. PF Inspection Book i) Preparation of Statement and giving to the A/C ii) Preperation of challans & submit to Bank with Cheque iii) To collect challans from Bank iv) Entry in the P.F. ledger
NATURE
DUE DATE
Monthly Monthly Annual Annual As & when required Monthly Monthly Monthly Monthly As & when new employee join
Before 25th Before 25th 30th April 30th April After receiving from the members Before 15th Before 25th Before 25th Before 25th As & when required As & when required To keep ready for the Inspection By 8th By 15th By 20th By 25th
…..do…...
Monthly Monthly Monthly Monthly
n) II.
EMPLOYEES STATE INSURANCE ACT. 1948
a) b) c) d) e) f) g) h) i) j)
FORM-1 Declaration Form FORM-3 Return of Declaration Form FORM-6 Return of Contributions Remittance of Contributions FORM-16 Accident Report Insurance Nos. to be obtained from the Local Office for the new employees Preparation of statement Preparation of challans & submission to Bank with Cheque Posting in FORM-7 Register and reconciliation thereof Reconciliation for half yearly
As &when Required As &when Required Half Yearly Monthly As & when required As & when required Monthly Monthly Monthly Half Yearly
III. a) b) c)
THE FACTORIES ACT 1948 FORM-2 Notice of occupation FORM-18 Notice of Accident FORM-18 A Notice of serious Accidents
Yearly As&when Required As&when Required
FORM-2A Change of Manager FORM-31 Accident Annual Return (FORM-21 Annual Return) FORM-22 Half Yearly Return FORM-8 Test of pressure Vessal FORM-7 Record of white washing FORM-37 Report of examination of Hoist and lift
As&when Required Annualy Half Yearly Half Yearly As&when Required Half Yearly
d) e) f) g) h) i
Page 3 of 5
With in 10 days from the date of appointment ……do……
30th Apr. & 31st oct. Before 21st With in 24Hrs. By 8th By 21st By 15th 15th Apr.,15th Oct.
Within 30days from the date of Expiry Within 48 Hrs. Within 4 Hrs. Within 7 days of the new manager taking charge 31st Jan. Before 15th July
DETAILS OF STATUTORY RETURNS / ACTIVITIES S.NO. NAME OF THE RETURN/ACTIVITIES
j)
Amendment of Lincense
IV.
NOTICE TO BE CHECKED 1.Form-11 2. List of Holidays 3.Abstract of the Act 4.Name &Adress of FI, LO,LI,& DLC Registers to be Maintained 1.Inspection Book 2.Leave with wages register (Form-15) 3.Register of lime washing (Form-IV) 4.Fire extinguisher testing register 5.Leave Book (Form-15) 6.Muster Roll (Form 25 ) 7.FORM-10 OT Muster Roll 8.FORM-26 Register of Accidents &occurences Notice for working on weekly off days First Aid Boxes APPRENTICES ACT 1961 Form APP-2 Details of new apprentics Form details of training of apprentics Form APP-3 notice of completion of training Apprenticeship Contract EMPLOYMENT EXCHANGE (C.N.V) ACT 1959 Notification of vacancies Intimation of results
l)
m) n) V. a) b) c) d) VI. a) b)
c) Quarterly Return (ER-I) d) ER-II VII. PAYMENT OF BONUS ACT 1965 a) Annual Return Form D b) Register of Bonus Payment VIII. PAYMENT OF GRATUITY ACT 1972 a) Notice of opening Form-A b) Notice of change Form-B c) Notice of closure Form-C c) Nomination Form (Form-F) to get filled from the new employees e) Abstract of the Act to be displayed Form-U IX. PAYMENT OF WAGES ACT 1936 a) Annual Return (Form -IV) b) Register of Fines (Form B) c) Register of deductions for damages or losses d) Register of advance
NATURE
As&when Required
DUE DATE When the sanctioned H.P or manpower exceeds
As&when Required Yearly As & when required Yearly Yearly Daily For exempted emp. Monthly As & when required Monthly Half Yearly Half Yearly Half Yearly As & when Required As & when required As & when required Quarterly Two year
before 30th April,31st July,31st Oct,31st Jan 31st March
Annual 30th sept.
Before 31st Jan
At opening time As & when required As & when required As & when required
Within 30 days Within 30 days Before 60 Days
Annual Monthly Monthly Monthly
Page 4 of 5
DETAILS OF STATUTORY RETURNS / ACTIVITIES S.NO. NAME OF THE RETURN/ACTIVITIES e) Notices 1.Abstract 2.Date of payment of wages 3.Rate of wages X. MATERNITY BENEFIT ACT 1961 a) Annual Return Form D b) Abstract XI. MINIMUM WAGES ACT 1940 a) Annual Return Form - 3 b) Notices to be displayed: 1.Rates of Minimum wages 2.Abstract of the Act 3.Name and address of the Inspector 4.Weekly Holiday 5.Working hours 6.Time of payment of Wages XII. COLLECTION OF STATISTICS ACT 1953 a) Annual Return XIII. EQUAL REMUNERATIONS ACT 1976 a) Form D XIV. CONTRACT LABOUR (REGL & ABL) ACT a) Registration of establishment employing contract Labour b) Certification by Principal Employer FORM-V c) Register of Contractors FORM-VIII d) Annual return XXI e) Cetification on wage register XV. THE PUNJAB INDUSTRIAL ESTABLISHMENT NATIONAL AND FESIVAL HOLIDAYS & CASUAL AND SICK LEAVES ACT 1965 a) List of Festival Holidays FORM-A b) Register of festival holiday, casual and sick leaves FORM-B XVI. N.O.C FROM FIRE OFFICE XVII. CONSENT REVIEW XVIII. MOCK DRILL XIX. HEALTH CHECK UP
NATURE Monthly Checking
Annual To be displayed Annual To be displayed
Before 31st Jan
Annual Register of remuneration
As & when required As & when required Annual Monthly
Annual Monthly Annual Half Yearly Half Yearly Annual
submission of list of holidays before 30 Nov of the every year to labour deptt.
PREPARED BY
DUE DATE
CHECKED BY
Page 5 of 5
By 30th Jan
Before 30th Nov. Oct. March Jan , July March
