Republic of the Philippines Department of the Interior and Local Government Province of Iloilo Municipality of Banate MINUTES OF THE ELECTION OF THE OFFICERS OF THE SANGGUNIANG KABATAAN PAMBAYANG PEDERASYON HELD LAST DECEMBER 3, 2010 AT THE LIGA HALL, BANATE, ILOILO. Present: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Absent: Also Present:
BES Chairman BES Member BES Member
: PEDRO E. ESTORQUE, MLGOO : MARION S. BEQUIN, Election Officer : ANAVIL C. LACSON, Secre cretary ary to the Sangg nggunia nian
Panel of Observers: 1. Rev. Fr. Adrian Quirong, 2. John Torilla, 3. P/CInsp. Ferdinand Dordas,
Religious Sector Representative Academe Representative Chief of Police
CALL TO ORDER:
The BES Chairperson, MLGOO Pedro E. Estorque called the Organizational Meeting to order at exactly 8:00 o’clock in the morning. He explain the process of these organizational
meeting and enumerated the steps to be undertaken. The BES Chairperson opened the nomination for the election of the Temporary Presiding Officer. Only (1) Pederasyon Member was nominated as nominated by: Name 1. _______________________
Nominated by: ______________________
Through viva voce, SK Chairperson __________________________, of Barangay _______________, Banate, Iloilo was elected as Temporary Presiding Officer. The BES Chairperson turned over the floor to the Temporary Presiding Officer for the nomination and election of the Temporary Secretary. The Temporary Presiding Officer opened the table for nomination for the Temporary Secretary Only One (1) SK Chairperson nominated as Temporary Secretary as nominated by Name: 1. ________________________
Nominated by: _________________________
Through viva voce, SK Chairperson __________________________, of Barangay _______________, Banate, Iloilo was elected as Temporary Secretary.
ROLL CALL:
The Roll Call for the members of the Pambayang Pederasyon was caused by the temporary presiding officer in order to determine the presence of the majority of the Pambayang members, which is constituted quorum to validly undertake the elections, out of eighteen (180 Pambayang Pederasyon members there were Eighteen (18) is present, therefore the temporary presiding officer declared a quorum. ANNOUNCEMENT OF OFFICERS TO BE VOTED:
1. 2. 3. 4. 5. 6. 7.
The presiding officer announced clearly the following officers to be voted upon, namely: President Vice-President Secretary Treasurer Auditor P. R. O. Sergeant at Arms
DECLARATION OF PROCEDURES:
The presiding officer declared the following procedures to be followed in accordance with 2001 KK & SK Constitution and By-Laws (Art XIV, Sec. 1-70 and Art III, Sec. 12-15 of the DILG MC 2002-123). • • • •
• •
Election of the election Committee Acceptance of Nominations Allotment of five (5) minutes to speak before the Pambayang Members per nominee Voting of One (1) position at a time, whish start from the President down to the Sergeant at Arms. Manner of election shall be secret balloting. Counting of Votes Cast immediately follow Proclamation of Winning Position
ELECTION OF THE ELECTION COMMITTEE:
The temporary presiding officer cast for the nomination of the Election Committee Chairperson. There was only one (1) nomination done by: Name:
Nominated by:
1. SK Chairman __________________________ SK Chairman___________________ The temporary presiding officer proceeded to the election of the chairperson of the Election Committee through viva voce. SK Chairperson ________________________ of Brgy. ____________, Banate , Iloilo was elected as Chairperson of the Election Committee.
The temporary presiding cast for the nomination of the members of the Election Committee. The following were nominated: Name: 1. SK Chairman ________________ 2. SK Chairman ________________
Nominated by: SK Chairman _________________ SK Chairman ___________________
The temporary presiding proceeded to the members of the Election Committee through viva voce. SK Chairman ______________________ of Brangay ______________, Banate, Iloilo and SK Chairman _____________________ of barangay _____________, Banate, Iloilowere elected as the member of the Election Committee. TURN OVER OF THE CHAIR:
The temporary presidingturned over the chair to the chairman and members of the Election Committee to Conduct the Pederasyon Election Proper.
ELECTION PROPER SITTING ARRANGEMENT AND PREPARATION OF PARAPHERNALIA
The Election Committee checked if the sitting arrangement of participant is in alphabetical order. The Election Committee inspected the following paraphernalia such as the Ballot Box, portable booths, ballots duly signed by the BES, Tally Sheet and Certificate of Proclamation. NOMINATION The table was open by the Chairman of the election committee for the nomination of the position “PRESIDENT” SK Chairman ____________________________ was nominated by as President by SK Chairman ____________________________. The nominee was given the right to identify and select his preferred name and nick name. The Election Committee cast the posting of the registered name of the candidate at the blackboard . The nominee identified his corresponding registered name: Name: 1. ________________________
Registered Name: ________________________
The nominee vying for the position of President was given not more than five (5) minutes in presenting his qualification, platforms and program. After the speech, the Pederasyon members proceeded to cast their votes.
CASTING OFVOTES
The election committee cast by the Pederayon Members to cast their votes in alphabetical order and in group in accordance with the number of voting booths. COUNTING OF VOTES
After the last Pedersyon Member had cast his/her vote, the Election Committee declared the voting for President closed and proceeded with the counting of votes. The Election Committee Chairperson asked for the BES to witness in the appreciation of the ballot. The nominee received the corresponding votes: 1.
Nominee _______________________
Votes Received ___________
PROCLAMATION OF WINNING CANDIDDATES
The election committee chairperson proclaimed _______________________ of Barangay Bularan, Banate, Iloilo as the duly elected President of the Pambayang Pederasyon ng mga Sangguninag Kabataan, Municipality of Banate, Iloilo. ELECTION CONTEST The Board of Election Supervisors has not received any election protest from the members of the Pambayang Pederasyon. The same procedure were done for the position of the Vice-President down to the Sergeant at Arms. POST ELECTION PREPARATION OF DOCUMENTS
After the proclamation of the Sergeant at Arms, the Election Committee signed the Proclamation and Certification of Winning Candidates (per position and in group). The BES attested the certified List of winning candidates, which w as duly certified by the Election Committee. The observations of the panel of observers were collected. The Election Committee Chairperson turned over the chair to the temporary presiding officer. The temporary presiding officer gave time for the elected officers to have the message. The elective officers are: President : Vice-President: Secretary : Treasurer : Auditor : P.R. O. : Sergeant at Arms:
ADJOURNMENT
The organizational meeting was adjourned at exactly __________ o’clock by motion of SK Chairman ________________________ of Barangay _____________, Banate, Iloilo.
Certified Correct:
___________________________ Temporary Secretary
Attested:
__________________________ Temporary Presiding Officer
