ESOFT METRO CAMPUS
SCHOOL MANAGEMENT SYSTEM (SMS)
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Project details Title
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School Management System
Student Name
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S.Gunatheeban
Registration No
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Supervisor
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Second Supervisor
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Date Submitted
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Date Approved
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Table of Contents Table of Figures............................................................................................................. 4 Introduction................................................................................................................ 5 Background and Motivation........................................................................................ 6 Why I selected This Topic?.............................................................................................. 6 Similar Projects............................................................................................................ 6
Àkura.............................................................................................................. 6
INSTITUTE MANAGEMENT SYSTEM...............................................................6
Comparing with my project............................................................................................. 7 Problem in Brief.......................................................................................................... 7 Aim............................................................................................................................. 7 Objectives................................................................................................................... 7 Proposed Solution....................................................................................................... 8 Resource Requirements............................................................................................ 12 Deliverables.............................................................................................................. 12 Suggested Starting Point.......................................................................................... 12 Project Plan............................................................................................................... 12 Bibliography............................................................................................................. 13
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Table of Figures Figure 1 Student management.....................................................................................................................8 Figure 2 Teachers Management...................................................................................................................8 Figure 3 Inventory Management..................................................................................................................9 Figure 4 Account Management....................................................................................................................9 Figure 5 Library Management.....................................................................................................................9 Figure 6 Gant Chart...................................................................................................................................10
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Introduction Technologies are changing day by day. Technologies are playing main role in Airport, bus station, hospitals and etc. these days many school are using School management system for good and efferent management. But in Sri Lanka few schools are using School management system. Most schools in this country have dozens of computers but they are only used for teaching the Information Technology subject and nobody uses them for Management purposes. Some restricted numbers of schools are using Microsoft Word, Microsoft Excel for their few Administration and management Proposes. However there are numerous tasks that can be done by computers. But they are manually calculating every thinks finally using computers for designing printing purpose only. This is main problem in Sri Lankan Schools; there are many factors involving in this problem 1. Implementing Cost is high 2. Existing systems problems 3. Operator problem Therefor I am implementing school management system for lese cost, overcome with some existing problems. My school management system will have four main parts Students, Teachers, Account, inventory and Library management system. Those are most difficult tasks for management. Which they have to perform manually at the beginning, mid and end of each school year. At the end of every three month management needs to calculate students leave, exam marks and etc. for teachers they have to calculate leave, salary details for every month and year wise. Inventory details also very important they need to know how many chairs and tables are there in one class room and many more. Library management as usual books details and lenders details, returning and paying payment for late book submission these are some main tasks my system going to handle. This school management system is designed for helping to management in Sri Lanka.
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Background and Motivation Why I selected This Topic? Nowadays Technology is vastly developing; it is helping to reducing many man working hours, and it is helping to efficient management also. Form this project can solve Student, teachers, account, inventory, library management these are the major difficult task for school management staffs. Similar Projects Àkura Àkura is a dynamic school management system that utilizes the latest technologies to effectively and efficiently manage a school environment. It provides a platform to unite school authorities, teachers, students and parents; to enhance the quality of education. Àkura manages the daily activities of a school, from attendance recording, tracking student academic/co-curricular/religious activities to report generation and much more. (akuraschools.org 2015) Teachers can monitor the progress of students while the principal can oversee the progress of each class and grade. Parents also benefit from Àkura by being able to monitor and stay up to date with the progress of their children. At a time when maintaining the parent – teacher interaction is difficult; Àkura bridges that gap and allows schools to provide a better service to the students. Àkura is a Web-enabled application(akuraschools.org 2015). INSTITUTE MANAGEMENT SYSTEM This Institute Management System Software is a complete suite of applications that permits all aspects of administration of institutes and colleges. This software helps you to capture, manipulate and present student data in a meaningful manner, generating fast reports automatically. Institute Management Software centralizes the data and automates institute administration, thus meeting the communication and information needs of the entire Institute in real time. (time.lk/institute-managementsystem-srilanka 2015).
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Comparing with my project Key Tasks Student Management Teachers Management Account Management Inventory Management Library Management
Àkura
INSTITUTE MANAGEMENT SYSTEM
My SMS
Student only
Problem in Brief This school management system having five main management tools, Student, Teachers, Inventory, Library, Account management system Student management has some sub categories registration, attendants, Grade management and Report generating. Reports are for individual performance, overall performance, for one subject etc. Teachers management attendants, salary and report management, Inventory management add, update, delete and report generation library management add all books and tracking books and students, report generating Aim Developing School management system for Sri Lankan schools. Objectives • • • • • •
Critical review of the School Management System Critical study of technologies that can solve the problem Design and develop a system for solving the problem Evaluation of the proposed system Bata releasing Preparation of final documentation
Proposed Solution 7
Student Management
Student management Dip can add, update, delete student registration. Class Teachers can mark attndence of all students of his class only. Student management Dip can generate, print ID card for student. Teachers, students, prants can view students marks details. Student management Dip can add payment details but can’t edit. Exame result are generate by students grade and student by student. Attandence deteils report generated by class by class per class attandence report can generate monthly, yearly
Figure 1 Student management
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Teachers Management
Teachers management Dip can add, update, delete Teachers registration. Teachers can mark attndence every day. Teachers management Dip can generate, print ID card for Teachers Teachers management Dip can Add salary details can’t edit. Teachers management Dip can add, update, delete class teachers. Paysheet printed by teachers management Dip. Attandence deteils report generated every teachers per teachers attandence report can generate monthly, yearly
Figure 2 Teachers Management
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Inventory Management
Inventory manager can add,delete, update inventry details. Inventory managen can change inventry status as repired. Inventry report can generate Total inventry. Inventry report can generate class wise.
Figure 3 Inventory Management
Account Management Account manager can add account details. Account manager can print bill Payment details can print daily, monthly, yearly.
Figure 4 Account Management
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Library Management
Library Staff can add,update, delete library stuent. Library Staff can add,update, delete Book details. Library Staff can print ID cards. If book not submited on with in one week 100/= payment will add to syudent payment Library Staff can generate book details name wise. Library Staff can print book lender report daily, monthly, yearly.
Figure 5 Library Management
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Resource Requirements Hard : 1Gb Ram : 512Mb CPU : P4 or + Windows OS Monitor, Mouse and Keyboard is needed. Deliverables Software CD/DVD Developer Document User Document Suggested Starting Point This area has very functionalities so I need first define a border what are the potion I am going to farceuse Project Plan
Figure 6 Gant Chart
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Reference Jone, 2015. TOTAL ACCESS FOR RESE. Requirements for Reports on Research Activity For Schools, Departments, Centers & Institutes, 1(2012), p.14. Pan, J., 2015. Requirements Analysis for a Student Information System. Student Information System, 1(2003-2004), p.78. 10-things-school-management-systems-should-have, n.d. http://www.anseo.net/10things-school-management-systems-should-have/. [Online].
Bibliography akura, 2015. akura. [Online] Available at: http://akuraschools.org/ [Accessed 28 October 2015]. brim, 2015. antibullyingsoftware. [Online] Available at: https://antibullyingsoftware.com/why-choose-a-web-based-school-managementsystem/ [Accessed 25 October 2015]. School-Management-System-SMS, 2015. expatads.com. [Online] Available at: https://www.expatads.com/46-Sri-Lanka/posts/9-Education/110-Text-Books/113207School-Management-System-SMS-.html [Accessed 24 October 2015]. simonmlewis, 2015. anseo.net. [Online] Available at: http://www.anseo.net/10things-school-management-systems-should-have/ [Accessed 29 October 2015].
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