SAP S4 HANA Finance - GL Accounting - V 2.0

Finance in SAP S/4 HANA – General Ledger Accounting (based on S/4HANA 1511)

August’2016

1

TCS Internal

| Copyright © 2015 Tata Consultancy Services Limited

Objective

Objective

The objective of this presentation is to get a brief understanding of what has changed in General Ledger Accounting in S/4HANA. This presentation is relevant for SAP Finance consultant and Solution Architects.

Note: The content in this presentation is subject to change due to continuous change in S/4HANA. Please contact SAP CoE for latest version when needed for customer interaction.

2

TCS Internal

Agenda 01 01

About S/4HANA

02 01

General Ledger Accounting in S/4HANA - Overview 03 01

S/4HANA vs. S/4HANA Finance for GL Accounting 04 01

Process demo 05 01

Configuration demo

06 01

Summary

3

TCS Internal TCS Internal

Agenda

About S/4HANA

4


SAP S/4HANA On-premise Edition (OPE) S/4HANA S/4HANA on premise edition 1511 11/2016

02/2016

05/2016

S/4HANA on premise edition 1610

 Finance and logistics innovations  On-premise editions

02/2016

FPS

S/4HANA Finance SAP Simple Finance Add-On 1.0

S/4HANA on premise edition 1503 (aka sFIN 2.0) 03/2015

05/2015

11/2015

S/4HANA on premise edition 1605 (aka sFIN 3.0)

08/2015

05/2016

02/2016

SP level

SP level

5


 Finance innovations

SAP S/4HANA 1511 SAP S/4HANA Compatibility Packs Additional features and applications to enhance specific LoB functions or localization SAP S/4HANA Line of Business for specific SAP S/4HANA Line of Business

industries Industry and line of business specific applications to enhance core functions

Line of business specific applications to enhance core functions

SAP S/4HANA Enterprise Management Core Core solution to manage mission critical processes 6


Finance in SAP S/4HANA Finance related components in SAP S/4HANA S/4HANA Core

S/4HANA LoB products

SAP Accounting powered by SAP HANA

BPC for S/4HANA (Planning)

SAP Cash Management powered by SAP HANA

SAP Central Finance

7

Name changes  Smart finance -> simple finance -> S/4HANA Finance OPE  Central journal -> central finance  Integrated business planning for finance -> BPC for S/4HANA

TCS Internal

Deployment Architecture

HANA Live/ Embedded Analytics

BO

Fiori

SAP ECC

SAP ECC

HANA DB 1 2 3

Any DB 1 2 3

2

Fiori S/4HANA

HANA DB 1

Any DB 1 2 3

Middleware

HANA Live/ Embedded Analytics

S/4HANA

Non-SAP

3 HANA DB 1

2

3

Simplified Landscape Finance Process

Central Finance 1 Transactions 8

2 Closing

3 Analytics TCS Internal TCS Internal

BO

SAP LT replication server

SAP S/4HANA – Core Changes Suite on HANA SAP ERP

S/4HANA Finance SAP Simple Finance Onpremise edition YYDD

Fiori

HANA DB

SAP ERP

Core changes

HANA DB

S/4HANA ERP SAP ERP

SAP S/4HANA YYDD

Any DB

HANA DB

9


Agenda

General Ledger Accounting in S/4HANA - Overview

10


General Ledger Accounting in S/4HANA  Universal journal, single source of truth for FI including AA, CO, acct based CO-PA, ML  Merged GL account and cost element

11

TCS Internal

General Ledger Accounting in S/4HANA 01 01

Universal Journal

12

TCS Internal

Universal Journal  Universal Journal contains financial postings for all transactions within the enterprise  Multi GAAP reporting 

Ledger approach – one accounting principle is assigned one ledger



Accounts approach – multiple accounting principles are assigned to one ledger

 Multi currency reporting 

FI, CO currencies updated in Universal Journal



Additional currency types

 Types of ledger available in Universal Journal 

Leading ledger



Non-leading ledger



Extension ledger

13

TCS Internal

Universal Journal  Multiple dimension reporting in Universal Journal 

Profit centre, segment, business area, functional area



Characteristics for account based COPA



Custom dimensions

 CO postings generated via secondary cost elements are also updated in Universal Journal  CO is integrated with FI via version assignment i.e. version ‘0’ is assigned to leading ledger  Document splitting is available in Universal Journal

 During postings to GL accounts for secondary and primary costs, FI period lock is also checked along with CO period check  Real-time FICO reconciliation / Reconciliation ledger obsolete due to merged GL account and cost element

14

TCS Internal

Universal Journal  Transaction codes related to newGL are used such as FB50L for postings to single ledger group  New types of postings in Universal Journal 

COGS split in universal journal based on cost components



Variance analysis in universal journal with variance categories

 New transactions for period close 

FAGL_FCV - Foreign Currency Valuation- HANA optimization



FAGLGVTR - Balance Carry forward (New)-Single transaction code for GL,AP,AR and AA balance carry forward

 New transactions for reporting 

FAGLL03H – Line item browser



FAGLB03 – Display balances



FAGLL03 – Display/ change items 15

TCS Internal

Universal Journal  During migration from classical GL, data is converted to leading ledger data  Restrictions for newGL optimization for S/4HANA conversion 

Additional ledgers cannot be added



Splitting cannot be added



Profit centers related restrictions



Development of tool for newGL optimization in in process

16

TCS Internal

Universal Journal Revenue & Costs            

Salary posting Depreciation posting Material procurement Overheads – travel, training, stationary Indirect materials Sub-contracting External services Inventory consumption COGS Revenue Cash and Bank …..

Cost centre Internal order Manufacturing Orders

Sales order Projects

Universal Journal Assessment

Settlement Settlement Settlement

Settlement

Direct postings

17

Type of Postings Financial posting Controlling postings

TCS Internal

Reporting dimensions Segment Profit centre Functional area Business area CO objects COPA characteristics

Ledger in Universal Journal Types of Ledger

Standard

Extension

Leading

Non-leading

Normally used for group reporting

Normally used for local GAAP and local tax

18

Extension Ledger (aka appendix ledger)

Used for Management and internal reporting

TCS Internal

Ledger in Universal Journal  Extension ledger is used for management/ internal reporting



Assigned to a standard ledger as base ledger



All postings from base ledgers are replicated in the extension ledger



Manual postings can be done in extension ledger which is not updated in base ledger



Posting period variant in extension ledger is different than base ledger. It enables posting for management reporting even if periods are closed for legal accounting



Accounting principle is not assigned to the extension ledger

19

TCS Internal

Ledger in Universal Journal - Example Ledger Group – 0L

Jan-Dec

Key points E1-Extension

0L-Leading Ledger

IFRS

E2-Extension

Apr-Mar E3 Extension

L1-Non Leading Ledger

Ledger Group – Z1 Jan-Dec Local GAAP A1-Non Leading Ledger (Representative ledger)

20

 Ledger group is assigned to ledger  Extension ledger is assigned to a base ledger, which can be leading or non-leading  In case of non-leading ledger has different fiscal year and asset accounting is used, new ledger group would need assignment of two ledgers with two fiscal years

TCS TCS Internal Internal

Currency in Universal Journal  Standard Currency Type- These currency types are predefined by SAP 10 Company Code Currency 20 Controlling Area Currency 30 Group Currency 40 Hard Currency 50 Index-Based Currency 60 Global Company Currency  Customer Defined Currency Types- name space should start with Y* and Z* 

Filled by foreign currency valuation run, manual valuation posting run (Fiori App) or BAPI ACC_DOCUMENT_POST



No dependency on leading ledger

 If you want use standard currency type for non leading ledger then the same should be used in leading ledger

21

TCS Internal

Currency in Universal Journal Prior to S/4 HANA

Finance (FAGLFLEXA/ BSEG)

S/4HANA (1511)

Controlling (COEP)

Universal Journal (ACDOCA) TSL

Transaction Currency

WSL

Document Currency

HSL

Local Currency

WRBTR

Transaction currency

WOGBTR

Object Currency

DMBTR

Company Code Currency

WKGBTR

CO Area Currency

KSL

Global Currency

DMBE2

2nd Local Currency

OSL

1st Additional currency

DMBE3

3rd Local Currency

VSL

2nd Additional currency

CO_OSL

22

TCS Internal

CO Object Currency

General Ledger Accounting in S/4HANA 02 01

GL Account and cost element master data

23

TCS Internal

General Ledger Account and Cost Element in S/4HANA  All cost elements, primary and secondary, are created during GL account creation

 New account types in GL account (refer to next slide for details)  Cost element category to be specified in GL master  Default cost object assignment no longer possible in cost element master data, must be defined in OKB9  Cost element deletion not possible, GL accounts can be blocked for postings  Cost element still updated in master data tables CSKA, CSKB along with SKA1, SKB1  Cost element group can be used like before in reports and in allocation cycles  GL accounts for secondary costs are required to be added in account group, financial statement versions  Multiple account assignment still possible for P&L accounts

 Cost element category 90 is replaced by an indicator ‘apply acct assignment statistically in Fixed Asset/ Material Acct’ 24

TCS Internal

General Ledger Account and Cost Element in S/4HANA GL Account Types

X

Balance Sheet Account

N

Non-operating income or expense

P

Primary cost or revenue

P&L accounts, created with primary cost element category

S

Secondary costs

P&L accounts, created with secondary cost element category

Can be created as statistical cost elements (category 90) in fixed assets and inventory accounts P&L accounts, not created as cost elements

GL account

Demo file: S4 HANA FIN-P01-S4C-FS00 GL Master data creation 25

TCS TCS Internal Internal

General Ledger Account and Cost Element – Obsolete Transactions Area

Description

Removed or New

Automatic Creation of Primary and Secondary Cost Elements [structure node]

Removed

Cost Element Accounting

Create Selection Variants for Cost Elements

Removed


Define Cost Element Attributes

Removed


Define Cost Element Attribute Mix

Removed


Determine Time-Based Fields for Cost Elements

Removed


Develop Enhancements for Cost Element Master Data

Removed


Path

26

TCS Internal

Additional Info/ Impact

S/4HANA impact on Chart of Accounts  New GL accounts for secondary cost elements

 New GL accounts for technical APC accounts in asset accounting  Block GL accounts used in reconciliation ledger/ FI-CO real time reconciliation  New GL accounts for revenue reporting at condition type level if moving from costing based CO-PA to account based CO-PA  New GL accounts for COGS split at cost component level  New GL accounts for manufacturing variance split

27

TCS Internal

Agenda

S/4HANA vs S/4HANA Finance for GL Accounting

28

TCS Internal

S/4HANA vs S/4HANA Finance S/4HANA Finance 1503

S/4HANA Finance 1605

S/4HANA 1511

Applicable

Applicable

Applicable

Applicable

Available

Applicable

Business Partner In S/4 HANA business Partner replaces customer/ vendor master. All accounts receivables and payables transactions are reflected against Business Partner

Not applicable

Not applicable

Applicable

General Ledger - Universal Journal Universal Journal is a new ledger is S/4HANA which contains data from FI, CO, ML, AA, Acct based CO-PA

Applicable

Applicable

Applicable

Transfer Prices/ Parallel Delta Versions Multiple valuation approach i.e. group valuation an profit center valuation with transfer pricing

Not available

Available

Not available

Feature Data Model Changes in FIN Line item based processing and reporting Elimination of index and aggregate tables Creation of compatibility views to ensure reporting/ processing as per old data structure Cost Elements Functionality not available in SAP S/4HANA (functional equivalent available)

Note – includes key changes, does not include all

29

TCS Internal

S/4HANA 1503 vs 1605 vs 1511 S/4HANA Finance 1503

S/4HANA Finance 1605

S/4HANA 1511

User defined currency types Additional currency types can be created in addition to SAP standard currency type with following features: 1.Real time currency conversion for all currency types are possible 2. Balance zero guaranteed for each currency Controlling area currency is now calculated for all accounts (also non cost elements) 3. "Clearing like logic" amounts are selected with historical data( supports open item-FIGL,FI-AP,FI-AR and CO & GL allocations. Not support to deprecation, ML and CO settlement) 4. currency in non-leading ledger can be different from leading ledger 5. Currency conversion can be based on any source currency

Not available

Available (with eight freely types currency types)

Available (with three freely types currency types)

Activate derivation for GL items without Profitability Segment Possible to activate the derivation of profitability characteristics for income statement items even if posting is not made to CO-PA

Not applicable

Applicable

Not applicable

Feature

Note – includes key changes, does not include all 30

TCS Internal

Agenda

Process Demo

31

TCS Internal

Demo 01 01

Postings in Universal Journal



Post to expense cost center

Scenario description: A company is needs to report at group level as per IFRS. They also need to report per local tax in Germany. They are using multiple ledgers to manage group and local reporting. The scenario demonstrates posting of various types of expenses, cost allocation and reporting of same Note: Demo is based on S/4HANA 1511

32

TCS Internal

Process flow: posting of expenses to cost center 1

2 Electricity expense posting to facility cost centre

Primary cost

Bank Accountant

4

Cost allocations

Electricity cost centre allocation to production cost centres

3 Post provision for rent expenses via recurring document

Advertisement expense posting to internal order

5 Reject Settlement to COPA for marketing costs

7

6

Reporting

SAP transaction

FI line item display

33

TCS Internal

ABAP query Universal Journal

8 Fiori app

Process demo: posting of expenses to cost center Path/Transact ion Code

Description

Impact /Additional information

FB50

Enter G/L Account Document

Electricity expense posting to facility cost centre

FB03

Display FI document

Display FI document along with cost objects

KSV5

Distribution

Electricity cost centre allocation to production cost centres

FB50

Enter G/L Account Document

Advertisement expense posting to internal order

KO88

Individual Processing

Settlement to COPA for marketing costs

FDS1

Recurring Document

F.14

Execute

SM35

Execute batch

FAGLL03H

Process batch to post recurring document

Recording file S4 HANA FIN-P01S4C_Post to Cost center and allocation (03:22) S4 HANA FIN-P02S4C_Marketing expenses & settlement (02:23) S4 HANA FIN-P03S4C_Recurring Entries (02:01) S4 HANA FIN-R03S4C_FAGLL03H FI line item browser (02:09)

Display line item browser 34

TCS Internal

Demo 02 01

Posting in extension ledger

a) Post document is extension ledger for reversal of expenses

Scenario description: For internal reporting, part of expenses are transferred to a provisional account.

Note: Demo is based on S/4HANA 1511

35

TCS Internal

Process flow – Posting in extension ledger

Bank Accountant

Post to cost centre in ledger EL

Display line items in extension ledger

Path/Transaction Code

Description

FB50L

Enter G/L Account Document for Ledger Group Reject

Manager

FB03

SAP transaction

Compare financial statement in 0L and EL


Approve

Display FI document

36

TCS Internal

Recording file

S4 HANA FIN-P02-S4CReposting in extension ledger (02:27)

Agenda

Configuration Demo

37


Agenda 01 01

GL configuration demo in S/4HANA a) b) c) d)

Definition and assignment of company code, controlling area, operating concern Ledger and currency set-up Document types and number ranges Data aging

e)

Note: does not include all configuration related of GL accounting

38

TCS Internal

Configuration demo Path

Description


Recording file

SPRO->Enterprise Structure->Definition>Controlling->Create Operating Concern

Create Operation Concern

Represents an organizational unit in company for which the sales market has a uniform structure. It is the valuation level for Profitability Analysis (CO-PA).

S4 HANA FIN-1-S4CDefine Operating Concern(00.11)

SPRO->Enterprise Structure->Definition>Financial Accounting->Edit, Copy, Delete, Check Company Code

Define Company code

It will give legal reporting and any other local reporting .

S4 HANA FIN-2-S4CDefine Company Code (00:46)

SPRO->Financial Accounting (New)>General Ledger Accounting (New)>Master Data->G/L Accounts>Preparations

Define chart of accounts

Chart of accounts will provide all list of GL accounts. Chart of accounts can be used different company codes.

S4 HANA FIN-3-S4CDefine and assign Chart of accounts(00:54)

SPRO->Enterprise Structure->Definition>Controlling->Maintain Controlling Area

Define Controlling area

Controlling area provides information for internal management decision.

S4 HANA FIN-4-S4CDefine Controlling Area (00:12)

Assign number ranges for none leading ledgers.

Common transactions same document type and number ranges can be used for leading and none leading ledger. For none leading ledger specific postings a different document type will be assigned.

S4 HANA FIN-5-S4CDocument types and number ranges (00:45)

SPRO->Financial Accounting (New)>General Ledger Accounting (New)>Document->Document Types->Define Document Types for Entry View in a Ledger

39

TCS Internal


Description


Recording file

SPRO->Financial Accounting (New)>Financial Accounting Global Settings (New)->Ledgers->Fiscal Year and Posting Periods->Posting Periods>Define Variants for Open Posting Periods

Define variants for open posting periods

Separate posting period variant needs to be assigned. For extension ledger it should different from base ledger.

S4 HANA FIN-6S4C-Posting period variant (00:24)

Define accounting principles for parallel accounting

Accounting principles are defined for each GAAP which is to be implemented in general ledger. This configuration is required to be done in both parallel ledger and parallel accounts approach.

S4 HANA FIN-7S4C-Define Accounting principles (00:26)

New transaction - Ledgers are created and assigned to company codes. Currencies, accounting principle, fiscal year variant is defined for the ledgers

S4 HANA FIN-8S4C-Define ledgers and currency settings (02:53)

SPRO -> Financial Accounting (New) > Financial Accounting Global Settings (New) -> Ledgers ->Parallel Accounting -> Define Accounting Principles SPRO->Financial Accounting (New)>Financial Accounting Global Settings (New)->Ledgers->Ledger->Define Settings for Journal Entry Ledger

Define Settings for Journal Entry Ledger

40

TCS Internal

Configuration demo Path SPRO-> Financial Accounting (New)> Financial Accounting Global Settings (New)->Ledgers->Define Ledger Group

SPRO -> Financial Accounting (New)>Financial Accounting Global Settings (New)->Ledgers>Integration of Controlling with Financial Accounting

Description

Impact /Additional information Parallel ledger approach: ledger groups are assigned to different ledger.

Define ledger group and assign ledgers to ledger group

Parallel accounts approach: ledger groups are assigned to same ledger. New transaction: a)Define and assign document type for financial postings originated due to CO transactions b)Possible to define default ledger for CO. If default ledger is blank, data originated during CO transactions is posted to all ledgers c)Version ‘0’ assigned to leading ledger. Data from the ledger assigned to version 0 is used for all CO transactions

Integration of Controlling with Financial Accounting [structure node]

41

TCS Internal

Recording file S4 HANA FIN09-S4C-Define ledger group (00:41)

S4 HANA FIN10-S4CIntegration of Controlling with Financial Accounting (01:13)


Configuration Node

Additional information

Demo file

Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Tools > Data Aging for Accounting Documents

Define Life for Account Types

Specify document life in days for the company code and account type

S4 HANA FIN-11-S4C-FI Data aging (00:29)

Define Life for Document Types

Specify document life in years and days for the company code and document type

42

TCS Internal

Demo 02 01

List of impacted configuration transaction in S/4HANA

43

TCS Internal

Impacted IMG transactions – new / removed/ replaced Area

Path

Description

Removed or New


FI global settings (new)

Ledgers Fields -> Standard Fields -> Functional Area for Cost of Sales -> Accounting -> Enter Functional Area

Enter Functional Area in Cost Element Master Data

Removed

Functional area derived via substitution OR via account assignment object OR via GL account OR can be entered during financial posting


Ledgers -> Fields -> Customer Fields

Display Scenarios for General Ledger Accounting

Removed

Available by default. However, activation of specific functions might be required. For example – cost of sales accounting activation required for functional area


Ledgers

Real-Time Integration of Controlling with Financial Accounting [structure node]

Removed

No need of real time integration as FI and CO data is posted to single table ACDOCA (universal Journal)

44

TCS Internal


Path


SPRO-Financial Accounting (New)->Financial Accounting Global Settings (New)->Ledgers>Define Ledgers for General Ledger Accounting



SPRO-Financial Accounting (New)->Financial Accounting Global Settings (New)->Ledgers>Define Currencies of Leading Ledger SPRO-Financial Accounting (New)->Financial Accounting Global Settings (New)->Ledgers>Define and Activate NonLeading Ledgers

Description

Removed or New

Define Ledgers for General Ledger Accounting

Removed

Define Currencies of Leading Ledger

Removed

Define and Activate Non-Leading Ledgers

45

Removed

TCS Internal

Additional Info/ Impact New configuration node ‘Define Settings for Journal Entry Ledger’ New configuration node ‘Define Settings for Journal Entry Ledger’ New configuration node ‘Deactivate Ledger for a Company Code’


Path

Description

Removed or New



Ledgers -> Integration of Controlling with Financial Accounting

Integration of Controlling with Financial Accounting [structure node]

New

a) Define and assign document type for financial postings originated due to CO transactions b) Possible to define default ledger for CO. If default ledger is blank, data originated during CO transactions is posted to all ledgers c) Version ‘0’ assigned to leading ledger. Data from the ledger assigned to version 0 is used for all CO transactions


Ledgers -> ledger

Define Settings for Journal Entry Ledger


Ledgers -> ledger

Deactivate Ledger for a Company Code

Ledgers are created and assigned to company codes. Currencies, accounting principle, fiscal year variant is defined for the ledgers

New

Non-leading ledgers can be deactivated for a company code for future years

New

46

TCS Internal


Path

Description

Removed or New


Ledgers -> ledger

Assign Scenarios and Customer Fields to Ledgers

Removed


Document -> Document types

Define Document Types for General Ledger View

Removed


Document -> Document number ranges

Documents in General Ledger View [structure node]

Removed

General Ledger Accounting (New)

Master Data -> G/L Accounts

Create Cost Elements

Removed


Periodic Processing -> Allocation

Define Field Usage for Distribution/ assessment

Transaction GCA6 has been replaced by transaction GLGCA6


Periodic Processing

Rollup [structure node]

removed

47

TCS Internal


FAGLFLEXT table replaced by ACDOCT view which is based on ACDOCA table


Path

Preparations for Consolidation (New)

Basic Settings -> Assign Scenarios and Customer Fields to Ledgers -> Assign Scenarios and Customer Fields to Ledgers

Financial Accounting Global Settings (New)

Tools -> Data aging for accounting documents

Description

Removed or New


Removed

Specify the minimum number of days before accounting document can be moved to cold area

48

Data aging replaces archiving function New

TCS Internal

Consistency should be maintained during definition of the age for the source document, related objects and accounting document.

Agenda 01

Summary

49

TCS Internal

Summary Universal Journal

S/4HANA Innovations (what is new)  Universal Journal with integrated data model for FI, CO, AA, Acct based COPA, ML  Integrated legal and management accounting with merged GL account and cost element  Extension ledger for management reporting

50

TCS Internal

In CONCLUSION…S/4HANA Core Changes & Benefits Fiori

Core Changes

Simplified business process

Real time analytics

Improved user experience 51

Improved performance TCS Internal TCS Internal

Simplified architecture

Thank You A presentation by TCS EntSol - SAP CoE For more information on this presentation, mailto: [email protected] OR [email protected]

Last updated on 24-08-2016

IT Services Business Solutions Consulting

SAP S4 HANA Finance - GL Accounting - V 2.0

Recommend Documents