SAP-FICO Implementation Issues _ Baidu Library

6/24/2014

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S A P - F I C O implementation issues (32 evaluated)

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Finance/Controlling Questionnaire

S A P - F I C O implementation issues

Instructions This questionnaire is a tool you can use to collect information about your business that will be useful tailoring the R/3 System to your business needs. You will need Microsoft Word for Windows to work with document. Enter your answers in the fields after the questions, using the TAB key to to mov movee fro from m fie field to to fi fi You may save and later change your answers in this questionnaire just as you would with any other document.

1 Organization Structure 1.1 Company Codes A company code is an independent accounting unit for which a balanced set of books is produced. a legal entity. Balance Balance sheets sheets and Profit Profit and and Loss statem statements ents are are required required at the compa company ny code lev lev What are the legal entities that constitute your business?

Share to:

è

Do you produce a Profit and Loss Statement and a complete Balance Sheet with retained earnings for each legal entity? (If a complete balance sheet sh eet including inclu ding eq uity section sect ion is not n ot produced, then then it is not not a company.) company.)

Yes

Not

Does each legal entity have a separate Federal tax IDJoin Number? Now!1 Send /22 free wealth value downl

Yes

Not 0 downloads Coupons

Which of these entities are true operating companies that transact business at arm’s length with vendors and customers?

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Which of companies?

holding

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What is your percentage of ownership for each legal entity?

è

these

entities

are

Does one entity supply customers with products valued as inventory under another entity so revenue is reported in the selling entity though the cost (inventory) resides in elsewhere? In which currency does each legal entity operate?

è

è

1997 SAP Technology Inc. © 1997

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SAP- FICO i mpl ementati on i ssues _ Bai du Li br ar y

Fina Finan nce/C ce/Con onttrol rolling ling Quest uestio ion n

In which currency does each legal entity report?

è

When does and but legal entity’s entity’s fiscal year begin?

è

For each legal entity, list the number of periods (both accounting and special periods)

è

used. Include the beginning and ending dates for each period.

1.2 Business Areas A business area is a special economic unit within a company code for which internal balance sheet profit and loss statements statements can can be created. created. Are you subject to segment reporting in accordance with FAS14?

è

If your answer is yes, identify your industry segments.

è

If not, of you generate a Profit and Loss Statement including Earnings before Taxes, and a complete balance sheet (exclusive of

è

Retained Earnings) for any division)?. component of your company (for example,

1.3 Chart of Accounts Does each company code have its own operating chart of accounts with a unique numbering convention, or of all companies companies use a common chart of accounts with a

è

consistent numbering scheme? If each company has its own operating chart of accounts, are you interested in standardizing the charts into a common numbering scheme?

è

If each company has its own operating chart of accounts, are they mapped to a consolidation/corporate chart of accounts for reporting?

è

Are any of the companies required to report in a statutory chart of accounts? (For example, France, Germany, etc.)

è

Do these companies use the statutory chart of

è

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SAP-FICO implementation issues _ Baidu Library

accoun s as e r pr mary opera ng c ar o accounts (i.e., all posting and account

© 1997 SAP Technology Inc.

Finance/Controlling Question

analysis is made using the statutory account code), or of they use the statutory chart for reporting only? Identify the different levels of Consolidation (e.g., by Country, by Region, etc.):

è

Please list the external financialyou views of your organization by which would expect to produce complete Profit and Loss Statements and Balance Sheets. (Legal entity, country, regions, continents, etc.)

è

How many general ledger accounts of you currently have?

è

Describe yourexample, current general ledger number (for division, costaccount center, natural account, expense code).

è

In R/3, the FI general ledger account number consists only of the natural account. Other informa resides in different modules. For example, cost centers are defined in CO and are not part of th account number. For each company, how detailed is its operating chart of accounts? Is it optimized so that detail data (for example, sub-ledger reconciliation account data) is captured via control accounts?

è

If not, please explain why detail information is being captured with the chart of accounts instead of the operational sub modules.

è

(Assumption is that there may be no integration between modules.)

1.4 Consolidation Identify the current system used to generate consolidated financial statements (e.g., Excel, Hyperion).

è

If you plan to replace the current system with SAP, please complete questions below. http://wenku.baidu.com/view/00658ae9b8f67c1cfad6b895.html

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Which of your legal entities represent a minority interest?

è

How many monthly elimination entries of you have?

è

Identify any situations where inventory is transferred between companies, such that

è



profit/loss in inventory that has to be eliminated on the consolidated books.

2 Financial Application 2.1 Master Records - GL Accounts Of your general ledger accounts fall into discrete number ranges (for example, cash accounts are 1000 - 1999)?

è

Can you define groups of general ledger accounts that require similar information on

è

the master record? How of you wish to control general ledger account creation and maintenance? Will it be done at the company level or the corporate level?

è

Do you currently use templates or prototypes to create general ledger accounts?

è

How many retained earnings accounts do you maintain per company code?

è

How many reconciliation (control) accounts do you need for each sub-ledger?

è

Example: Accounts Payable must have at least one reconciliation account in general companies might ledger, choosebuttosome have more (domestic payables, foreign payables). http://wenku.baidu.com/view/00658ae9b8f67c1cfad6b895.html

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Do you wish to retain line item detail (open item managed) for every general ledger account? If not, what are the exceptions?

è

Please examine Chart Accounts. Can the thisattached frame Frame be used as ofa starting point to build your chart of accounts? (The advantage in using the Frame Chart of Accounts is that you will need to make only minor changes to the Automatic Account Determination.)

è



2.2

General Ledger Transaction Processing What types of general ledger transactions do you process?

General Journals Recurring Journals Accruals/Deferrals Inter-company transactions Others :

Outgoing payments Down Payments Bills of exchange

è

What is the current structure of your general

è

ledger transaction number? How is the number assigned by your current system?

Internally

Are your transaction numbers specific to fiscal year, or do they flow from year to year?

è

Of you have a need for repetitive or model

è

journal entries? What types of reversing journal entries of you have?

è

Of you calculate interest on any general ledger accounts?

è

Of journal entries require any type of approval before they are posted to the general ledger?

è

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Incoming payments

Externally

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Describe your current process for reconciling sub-ledgers (accounts receivable, accounts payable, fixed assets) with your general ledger.

è

Describe any special requirements to posting

è

to particular general accounts ledger accounts example, expense require (for an associated cost center). Is there information that you wish to require for certain types of journal entries or general ledger accounts?

è

Is there certain information that you wish to

è

be able to display when you view journal entries online?



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