SACCO User Guide

SACCO APP User Guide

October 2013 Version XXX

Fortis Computer Innovations (U) Ltd P.O. Box 2794, Kampala, Uganda Kansanga, Kampala http://www.fortisart.net E-mail: [email protected]


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DOCUMENT REVISIONS ....................................................................................................................... III

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INTRODUCTION .................................................................................................................................... 1

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ADMINISTERING THE SYSTEM .............................................................................................................. 1

3.1 Settings .............................................................................................................................................................................. 1 3.2 Managing Users.............................................................................................................................................................. 2 4

USING THE SYSTEM .............................................................................................................................. 3

4.1 Account Login ................................................................................................................................................................. 3 4.2 Register a new Client................................................................................................................................................... 4 4.3 Client Details and Transaction History ................................................................................................................ 5 4.4 Issue a Loan ..................................................................................................................................................................... 5 4.5 Refund................................................................................................................................................................................ 6 4.6 Recover.............................................................................................................................................................................. 7 4.7 Buffers ............................................................................................................................................................................... 8 4.8 Expenses ........................................................................................................................................................................... 8 4.9 Deposit............................................................................................................................................................................... 9 4.10

Transaction List........................................................................................................................................................ 9

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Arrears List............................................................................................................................................................... 10

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Refunds List.............................................................................................................................................................. 10

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Disbursement List .................................................................................................................................................10

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Log out........................................................................................................................................................................ 11

FORTIS COMPUTER INNOVATIONS

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USER GUIDE

Document Revisions

Date

05/10/2013

Version Number

XXX

Document Changes

Initial Draft

© 2013 Fortis Computer Innovations (U) Ltd

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Introduction SACCO APP is an information system designed b y Fortis Computer Innovations to manage small microfinance institutions. Currently the system is web based and runs online. However the software can be installed on local host and run from a single machine. The Application entails features as registering a new client, mana ging loan transactions, tracking branch expenses, managing branch buffers, and generating and printing transaction reports.

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Administering the System The Administrator section of the App enables you to change system configuration and manage system users. It entails settings, Manage users and logout. NOTE: Only users with Administrator login details can access the Administrator section. These login are initially provided by Fortis to the client through e-mail or secure other means and they can be changed by the Administrator anytime.

3.1

Settings The system comes with preset settings. They enable you to set the general Interest rate, Initial loaded amount (money initially available for lending), maximum loan amount, Loan validity, maximum current cash and system name.

The system administrator can change these settings anytime as per the company needs by clicking the “modify ” in the bottom left corner.


USER GUIDE

Fig. 1 Accessing and modifying the system configurations 3.2 Managing Users The administrator creates new user accounts, edit and view profiles. Creating New User Account

This is done by clicking the “Create a new account” link as shown in the figure below. After clicking the


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Complete the form and assign the user an access level. There are two access levels; the Administrator who can do all the administrative tasks and an Accountant who doesn’t have the administrative privileges.

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Using the System

4.1 Account Login This section of the guide is both for system administrators and accountants or users. To access the user interface, login with your account use rname and password and then hit Enter or Click Sign in. After successfully logging in, you will see the interface showing you “Welcome to SACCO APP”.


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USER GUIDE

4.2 Register a new Client To register a client, Click on the register new client tab. A window pops up where you are required to enter the client details.

Fill in the form as required and hit the “Submit” button to save the data.


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4.3 Client Details and Transaction History To access a client’s details and past transaction hi story, click on the clients tab on the menu.

Then an interface as shown below is displayed.

Click on the clients name to access his past transaction history. 4.4 Issue a Loan Click on Loan to Issue a loan to that specific client. After clicking on it, a loan form window pops up. Fill it and click the submit button to enter the data into the system.


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4.5 Refund To refund money that is in excess to a client, click the refund link as shown below.

Then check the amount to be refunded and click refund at the bottom right corner.


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4.6 Recover To recover money from a client, click on the recover link as shown below.

A window pops up showing you the different transactions to recover from. Check a transaction and then click the “Recover” button at the bottom right corner.


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4.7 Buffers These are the huge sums of money used by the Organization to carry out its transactions. You record money received from or deposited to bank, head office, and branch. Select the Buffer type, fill in the particulars and the amount. Then Click Submit to save the data into the system.

4.8 Expenses To record an expense, click on the Expenses tab on the menu. Enter the Expenses type, particulars and amount given out.


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4.9 Deposit To deposit on a client’s account, click the “Deposit” tab on the menu. A window pops up. Enter the details and click submit.

4.10 Transaction List Click on the “Transaction list” tab on menu. This shows you the transaction lists and generates reports according to a specific date as selected from the drop down menu. Reports can be generated daily, weekly and monthly.


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4.11 Arrears List This shows a list of defaulters. Click on the “Arrears” tab o n the menu to access the arrears list.

4.12 Refunds List This shows a list of refunds that have been issued. Click on the “Refunds” list.

4.13 Disbursement List

This shows a list of clients who have been issued loans. Click on the “Disbursement” tab on the menu to access it. A report can be generated according to selected date ranges.


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USER GUIDE

4.14 Log out Finally, if you feel you are exhausted and want to get some fresh air, then don’t forget to click the log out button. I repeat, DON’T FORGET to LOG OUT.


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SACCO User Guide

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