L2 Training
L2 Training For Flexible Real Estate Management
L2 Training
Table of Contents The following topics are contained within this Participant’s Guide: CREATION CREA TION OF BUSIN BUSINESS ESS ENTIT ENTITY Y ........... ........................ ......................... ........................ ......................... ............................................ ...............................3 BUSINESS ENTITY REBDBE........... ...................... ....................... ........................ ........................ ....................... ....................... ........................ ...................... ............... ...... 3. CREATION OF BUILDING.......... ...................... ........................ ........................ ....................... ....................... ........................ ....................... ................. ........... ........ ... 10 BUILDING REBDBU........... ...................... ....................... ........................ ....................... ....................... ........................ ...................... ............... .......... .......... .......... .......... ...... 10 . CREATION OF LAND............ ........................ ....................... ....................... ........................ ........................ ....................... .................... .............. .......... .......... .......... ....... .. 16 LAND REBDPR........... ....................... ....................... ....................... ........................ ........................ ....................... ....................... .................... ............. ......... ......... .......... ....... .. 16 CREATION OF POOLED SPACE........... ....................... ....................... ....................... ........................ ....................... ....................... ...................... .............. ....20 POOLED SPACE REBDRO........... ...................... ....................... ........................ ........................ ....................... ....................... ........................ ....................... ................ ..... 20 CREATION OF RENTAL SPACE............ ........................ ........................ ....................... ....................... ...................... ............... .......... .......... .......... .......... ......24 . RENTAL SPACE REBDRO............ ........................ ....................... ....................... ........................ ....................... ....................... ........................ ................. .......... .......... .....24 CREATION OF BUSINESS BUSINESS PARTNER............ ........................ ....................... ....................... ........................ ....................... ....................... ................. .....31 31 CREATION OF BUSINESS PARTNER BP.......... ...................... ........................ ....................... ....................... ........................ ........................ ....................... ............... ....31 CREATION OF CONTRACT........... ....................... ....................... ....................... ........................ ........................ ....................... ................ .......... .......... .......... ....... .. 36 CREATION OF CONTRACT RECN............ ....................... ....................... ........................ ....................... ....................... ...................... ............... .......... .......... .......... ....... ..36 PERIODIC POSTINGS FOR CONTRACT.......... ...................... ........................ ....................... .................... .............. .......... .......... .......... .......... ........ ...41 RUN PERIODIC POSTING RERAPP........... ....................... ....................... ....................... ........................ ........................ ...................... ............... .......... .......... ........ ...41 REAL ESTATE SEARCH........... ....................... ........................ ....................... ....................... ........................ ........................ ....................... ................... ............. ....... .. 44 CREATION OF RE SEARCH REQUEST REORRR............ ........................ ....................... ....................... ........................ ..................... .............. .......... ........ ...44 44
L2 Training
Table of Contents The following topics are contained within this Participant’s Guide: CREATION CREA TION OF BUSIN BUSINESS ESS ENTIT ENTITY Y ........... ........................ ......................... ........................ ......................... ............................................ ...............................3 BUSINESS ENTITY REBDBE........... ...................... ....................... ........................ ........................ ....................... ....................... ........................ ...................... ............... ...... 3. CREATION OF BUILDING.......... ...................... ........................ ........................ ....................... ....................... ........................ ....................... ................. ........... ........ ... 10 BUILDING REBDBU........... ...................... ....................... ........................ ....................... ....................... ........................ ...................... ............... .......... .......... .......... .......... ...... 10 . CREATION OF LAND............ ........................ ....................... ....................... ........................ ........................ ....................... .................... .............. .......... .......... .......... ....... .. 16 LAND REBDPR........... ....................... ....................... ....................... ........................ ........................ ....................... ....................... .................... ............. ......... ......... .......... ....... .. 16 CREATION OF POOLED SPACE........... ....................... ....................... ....................... ........................ ....................... ....................... ...................... .............. ....20 POOLED SPACE REBDRO........... ...................... ....................... ........................ ........................ ....................... ....................... ........................ ....................... ................ ..... 20 CREATION OF RENTAL SPACE............ ........................ ........................ ....................... ....................... ...................... ............... .......... .......... .......... .......... ......24 . RENTAL SPACE REBDRO............ ........................ ....................... ....................... ........................ ....................... ....................... ........................ ................. .......... .......... .....24 CREATION OF BUSINESS BUSINESS PARTNER............ ........................ ....................... ....................... ........................ ....................... ....................... ................. .....31 31 CREATION OF BUSINESS PARTNER BP.......... ...................... ........................ ....................... ....................... ........................ ........................ ....................... ............... ....31 CREATION OF CONTRACT........... ....................... ....................... ....................... ........................ ........................ ....................... ................ .......... .......... .......... ....... .. 36 CREATION OF CONTRACT RECN............ ....................... ....................... ........................ ....................... ....................... ...................... ............... .......... .......... .......... ....... ..36 PERIODIC POSTINGS FOR CONTRACT.......... ...................... ........................ ....................... .................... .............. .......... .......... .......... .......... ........ ...41 RUN PERIODIC POSTING RERAPP........... ....................... ....................... ....................... ........................ ........................ ...................... ............... .......... .......... ........ ...41 REAL ESTATE SEARCH........... ....................... ........................ ....................... ....................... ........................ ........................ ....................... ................... ............. ....... .. 44 CREATION OF RE SEARCH REQUEST REORRR............ ........................ ....................... ....................... ........................ ..................... .............. .......... ........ ...44 44
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Creation of Business Entity Business Entity REBDBE Business Process Description Overview Create the Business Entity which is the highest level of object in REFX module.
Procedural Steps 1.1.
Access ess tr trans ansaction by:
Via Menus Via Transaction Code
Accounting Entity REBDBE
Flexible real estate managementMaster Data Process Business
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For creation click on create
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Insert Address: Click on create
Go to reference tab.
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Go to Measurement tab. Click on insert measurement
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Select the measurement and continue
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Go to Measurement tab.
Select Profit Center
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Check for Errors:
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Click on Note: One Business Entity is created. Field Name Company code
Description The company code ID
Business Entity
The C.code is an organizational unit within financial accounting Real estate objects can be logically grouped depending on their economic (business) purpose or geographical location
Name of BE Validity From Tendency law Measurement Type Capacity Profit Center
Date from which an object is valid A country-specific law to determine the rental process Describes measurable properties of an object Total size of the business entity An organizational unit in Accounting that reflects a management-oriented structure of the organization for the purpose of internal control.
R/O/C R
User Action and Values Co.code 1100
R
The Business Entity Created for Unitech Dvlps & Prj Ltd is 1100
R O R
Info Space 01.01.2010 Go to Reference factors tab select Indian tendency law
O
Go to tab Measurements and add the measurements
O R
Area mentioned for rental object As required
Comments
(Note: On above table, in column “R/O/C”, “R”= Required, “O”= Optional”C”= Conditional)
Creation of Building Building REBDBU Page: 10 of 49
L2 Training Business Process Description Overview Create the Building which is the second level of object in REFX module.
Procedural Steps 1.1.
Access transaction by:
Via Menus Via Transaction Code
Accounting REBDBU
Flexible real estate managementMaster Data Process Building
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To create Click on create
Click on
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Go to Additional Data tab.
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Go to Measurement tab.
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Check for Errors:
Click on
Field Name Company code
Business Entity
Name of BU Validity From Main Usage Type Building Type Measurement Type Capacity
Description The company code ID
The C.code is an organizational unit within financial accounting Real estate objects can be logically grouped depending on their economic (business) purpose or geographical location To enter a name for a new Building Date from which an object is valid This can be taken from the config values as required Describes about type of building Describes measurable properties of an object Total size of the Building
R/O/C R
User Action and Values Co.code 1100
R
The Business Entity Created for Co code 1100
Comments
R O O O O O
Go to tab Measurements and add the measurements Area mentioned for Building
(Note: On above table, in column “R/O/C”, “R”= Required, “O”= Optional ”C”= Conditional)
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Creation of Land Land REBDPR Business Process Description Overview Create the Building which is the second level of object in REFX module.
Procedural Steps 1.1.
Access transaction by:
Via Menus Via Transaction Code
Accounting REBDPR
Flexible real estate managementMaster Data Process Land
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To create Land click on
Click on
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Go to Building Law and Usage tab.
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L2 Training Go to Value tab.
Go to Measurement tab.
Check for Errors:
Click on
Field Name Company code
Description The company code ID
R/O/C R
User Action and Values Co.code 1100
Business
The C.code is an organizational unit within financial accounting Real estate objects can be logically
R
The Business Entity Created for
Comments
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L2 Training Entity
Name of PR Validity From Main Usage Type Property Type Measurement Type Capacity Measurement from
Co code 1100
grouped depending on their economic (business) purpose or geographical location To enter a name for a new Land Date from which an object is valid Usage type can be taken from config values Description of the type of a property Describes measurable properties of an object Total size of the Building Date from which the measurement is valid for the object
R O O O O O O
Go to tab Measurements and add the measurements Area mentioned for Building
(Note: On above table, in column “R/O/C”, “R”= Required, “O”= Optional ”C”= Conditional)
Creation of Pooled Space Pooled Space REBDRO Business Process Description Overview
Pooled spaces are the combination of Rental Spaces which has to create in the system.
Procedural Steps 1.1.
Access transaction by:
Via Menus Via Transaction Code
Accounting Object REBDRO
Flexible real estate managementMaster Data Process Rental
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Click on continue
.
Go to Additional Data Tab
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Go to Measurement Tab
Check for Errors:
Click on
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Field Name Rental Object Company code
Usage Type
Business Entity
Building/Prope rty Name of RO Validity From Cash flow From Measurement Type Capacity Profit Centre
Description An object that is leased out as a single entity The company code ID
The C.code is an organizational unit within financial accounting The purpose for which a rental unit is used, for example, as an office, Quarters, Warehouses and so on Real estate objects can be logically grouped depending on their economic (business) purpose or geographical location An object or parts of an object on the basis of which rooms or areas (for example warehouses, stores) are rented. To enter a name for a new rental space Date from which an object is valid Date starting on which the agreed conditions are considered during generation of the cash flow Describes measurable properties of an object Total size of the pooled space An organizational unit in Accounting that reflects a management-oriented structure of the organization for the purpose of internal control
R/O/C R R
User Action and Values Pull down menu available Co.code 1100
R
Pull down menu available
R
The Business Entity Created for CoPT is 1100
R
Mention the building / property created for 1100
Comments
O R R
R
Go to tab Measurements and add the measurements
R R
Area mentioned for rental object Go to tab Posting parameter and go to sub tab Organisation Assignment and mention the PC
(Note: On above table, in column “R/O/C”, “R”= Required, “O”= Optional”C”= Conditional)
Creation of Rental Space Rental Space REBDRO Business Process Description Overview
Rental spaces are created under pooled spaces with same usage types.
Procedural Steps 1.1.
Access transaction by:
Via Menus Via Transaction Code
Accounting Object REBDRO
Flexible real estate managementMaster Data Process Rental
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To create click on create
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Click on Note: Usage type for Pooled space and Rental space should be same Need to assign the Pool space to Rental space click on
Click on
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Go to additional data tab
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Go to Occupancy tab
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Go to measurements tab
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L2 Training Go to Fixtures/Fittings tab
Go to Assignments tab
Check for Errors:
Click on
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Field Name Rental Object type Company code
Description An obje ct that is leased out a s a si ngle entity
R/O/C R
User Action and Values Pull down menu available
The company code ID The C.code is an organizational unit within financial accounting The purpose for which a rental unit is used, for example, as an office space, apartments, shops and so on Real estate objects can be logically grouped depending on their economic (business) purpose or geographical location An amount of space that can be used flexibly as the situation demands
R
Co.code 1100
R
Pull down menu available
R
The Business Entity Created for 1100
R
Building/Prope rty
An object or parts of an object on the basis of which rooms or areas are rented or sold.
R
In RS assign the pooled space which already been created with same usage type The land / building Created for 1100
Name of RO Validity From Cash flow From Part of Building Vacancy Reason
To enter a name for a new rental space Date from which an object is valid Date starting on which the agreed conditions are considered during generation of the cash flow RO sub types as per the requirement The reason why unit is vacant i.e. hold by management, hold by employee, hold in hard option etc. Describes measurable properties of an object
O R R
Usage Type
Business Entity Pooled Space
Measurement Type Capacity Fixtures / Fittings Profit Centre
Total size of the pooled space Different fixtures are defined in system i.e. fit out, universal, international, bareshell An organizational unit in Accounting that reflects a management-oriented structure of the organization for the purpose of internal control
O O
Pull down menu available Pull down menu available
R R O
Go to tab Measurements and add the measurements Area mentioned for rental object Pull down menu available
R
System Default
Comments
(Note: On above table, in column “R/O/C”, “R”= Required, “O”= Optional ”C”= Conditional)
Creation of Business Partner Creation of Business Partner BP Business Process Description Overview Business Partners are created in system with different roles.
Procedural Steps 1.1.
Access transaction by:
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To Create Individual Business partner click on To Create Company as Business Partner click o n
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Click on Create
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Go to Company Code tab
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Check for Errors:
Click on
Note: While creating the Business Partner the FI customer will be created in the background Field Name BP role
Grouping
Description
BP roles are defined on the basis of a business process. Attributes that are relevant to this process are assigned to these BP roles Business partners are only ever created in connection with BP roles. Assign each business partner to a grouping when you create the business partner
R/O/C R
User Action and Values Select from Pull down menu available
R
System Default
Select from Pull down menu available
Title
MR/Ms
R
First name Last name
First name of the BP Last name of BP
R R
Name maintained for search criteria
R
Address field
O
Address field
R
Address field Address field
R O
Search Term 1/2 Street/House number Postal Code/City Country Region
Comments
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L2 Training (Note: On above table, in column “R/O/C”, “R”= Required, “O”= Optional ”C”= Conditional)
Creation of Contract Creation of Contract RECN Business Process Description Overview Contract is the created in system which will contains business partner, unit, start date, end date, conditions.
Procedural Steps 1.2.
Access transaction by:
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To Create Click on Create
Click on
Go to Condition tab To insert Conditions click on Page: 37 of 49
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Select the required condition type applicable for the contract.
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Check for Errors:
Click on
Click on To view the Cash Flow
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Click on Save And Activate
Field Name Contract Type
Description The purpose served by the real estate contract
R/O/C R
Co.code
The c.code is an organizational unit within financial accounting An object that is leased out as a single entity. A natural or legal person or a group of natural or legal persons, not part of the business organization but with whom a business interest exists Date of contract start agreed on in the contract.
R
User Action and Values Select from Pull down menu available System Default
R R
Select from selection menu Select from selection menu
R
Contract end date for a fixed-term contract
R
This field is for a date calculated by the system, that is, you are not able to enter a date here Descriptive field for reference Insert conditions as per CoPT requirement
C
System Default
R R
Select from selection menu
C
System Default
C O
System Default Mention if required
RO BP
Contract start Date Contract End Date End of term Contract Name Insert Conditions Condition Purpose Valid From Valid To Unit Price Formula
Defines, how and if a condition is considered during periodic posting. The condition is valid starting on this date The condition is valid up to and including this date. This value specifies the calculation formula that is used for calculating the condition amount
Comments
Select from selection menu
(Note: On above table, in column “R/O/C”, “R”= Required, “O”= Optional ”C”= Conditional)
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Periodic Postings for Contract Run Periodic Posting RERAPP Business Process Description Overview Run periodic postings for activated contracts so that conditions amount can be posted into customer account.
Procedural Steps 1.3.
Access transaction by:
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Select from drop down menu simulation for verification of posting and Update Run for actual posting to customer account in Posting run mode
Type of posting run needs to be Periodic Posting
Click on
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Note : Periodic Posting has been run for the period of month as well as reference of contract.
Real Estate Search Creation of RE Search Request REORRR Business Process Description Overview All the enquiries will be captured in RE search request
Procedural Steps 1.4.
Access transaction by:
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Click on create
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Click on continue
Go to Object location tab
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Go to Partner tab
Insert Partners with different roles
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Go to Processing Infos
Click on
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