REPAIRABLE MANAGEMENT USE: - This is to be used for REPAIRING of material from EXTERNAL AGENCY by MAINTENANCE DEPARTMENT based on decision taken by ERS/MRS/Lab on in house repair jobs.
WHAT WE WILL ACHIEVE?
System based control on in house or external repair of spare parts System based approval of service PR for repair of spares Cost of repair charged to SPARE & COST CENTRE. Visibility of REPAIRED stock and DEFECTIVE stock in system
Discipline No Note sheet payment.
REPAIRABLE MANAGEMENT WORK FLOW
MATERIAL TO BE REPAIRED
CREATE REB MAINTENANCE ORDER BY USER
AUTO GENERATION OF SERVICE PR THROUGH MO
AUTO ACTIVATION OF PR RELEASE STRATEGY PR APPROVAL SYSTEM THROUGH LOTOUS NOTE MY REQUEST OF THE REQUISITIONER
PR APPROVAL BY CRS/ERS/LAB
IF IN HOUSE REPAIR POSSIBLE
DECISION FOR IN HOUSE / OUTSIDE REPAIRING BY CRS/ERS/LAB
RELEASE PR FOR ONWARD PROCCESING THROUGH LOTOUS NOTE PR WORK FLOW
REJECT PR THROUGH LOTOUS NOTE PR WORK FLOW
PR STATUS UPDATE AS PR DELETE
IF IN HOUSE REPAIR NOT POSSIBLE
INFORMATION TO REQUISITIONER
USER FUNCTION HEAD FOR PR RELEASE
PURCHASE WILL MAKE PO
PR RELEASE BY ACCOUNT DEPT
ALL OTHER WORK FLOW / PROCESS WILL BE SAME AS PER PRESENT PRACTICE
The sequences of Transactions to be carried out for REPAIRABLE MANAGEMENT are as follows. SR.NO
TRANSACTIONS
T.CODE
1
MM01
6
Create NEW MAT.CODE for the items to be repaired if not already created with Valuation type Defective or repaired. Create Notification & convert this notification into Maintenance order to get material issue or Return with proper batch selection Material stock updating as a defective. Create Refurbishment order to get the material repair (In long text put the observation, MATERIAL RETURN/ ISUUE MAINTENANCE ORDER NO) SERVICE PR created automatically by creating Refurbishment order will available in Creators LN PR release system, My Request. Same PR will routed through LN PR approval system
7 8 9 10 11
Create SERVICE PO. Release of SERVICE PO. Create RETURNABLE GATE PASS requisition. Create RETURNABLE GATE PASS / PRINT OUT. Arrangement for sending material to vendor
12
Transfer posting of DEFECTIVE MATERIAL STOCK using movement type 541 to VENDOR ACCOUNT with reference to VENDOR NO. Gate Entry against RGP for REPAIRED material. Create SERVICE ENTRY with reference to SERVICE PO. Stock transfer from vendor account to stores stock after receipt of REPAIRED material, with movement type 542 Issue of DEFECTIVE stock with movement type 261 against RESERVATION generated automatically through REFURBISHMENT ORDER. Receipt of REPAIRED material against REFURBISHMENT ORDER. Settlement of REFURBISHMENT ORDER Issue of REPAIRED material against RESERVATION generated automatically through MAINTENANCE ORDER with movement type 261. Settlement of MAINTENANCE ORDER
2
3 4
5
13 14
15
16 17 18
19
RESPONSIBILITY
IW21
Concerned Dept. Material Master Maint. team Concerned DEPT.
MIGO IW81
STORES Concerned DEPT.
Concerned DEPT.
Through LN PR Approval system ME21N ME 28 ZGPREQ ZGP
Concerned DEPT
MB1B
PURCHASE DEPT. Concerned DEPT Concerned DEPT STORES Concerned DEPT /STORES STORES
MIGO ML81N MB1B
SECURITY Concerned DEPT. STORES
MIGO
STORES
IW8W
STORES/USER
KO88 MIGO
Concerned DEPT STORES
KO88
Concerned DEPT.
Refer SAP SCREEN SHOTS in the next pages to carry out complete cycle of REPAIRABLE MANAGEMENT through SAP. 1) CREATE MAINTENANCE ORDER (TRANSACTION CODE – IW31) OF THE MATERIAL, WHICH IS TO BE SENT OUT FOR REPAIRING. (For returned the material to store as a defective material & to issue the material also) 2) After entering transaction code in command box following screen appears.
1)INSERT APPROPRIATE ORDER TYPE SELECTED FROM DROP DOWN.
2) ENTER APPROPRIATE FUNCTIONAL LOCATION & EQUIPMENT. 3) ENTER APPROPRIATE PLANNING PLANT & BUSINESS AREA.
4) AFTER ENTERING ALL THE DATA, PRESS ENTER,FOLLOWING SCREEN WILL APPEAR.
Better to put the Equipment No so that all fields will come automatically 1.Function location 2. Planning Plant 3.Business Area 4. Planner group 5.Work Center
2) ENTER PLANNER GROUP & MAINT.WORK CENTRE.
1) ENTER DESCRIPTION
3) SELECT COMPONENT TAB PAGE. 4) AFTER SELECTING TAB PAGE, FOLLOWING SCREEN WILL APPERA.
4) PRESS BACK BUTTON. ANOTHER SCREEN AS SHOWN IN NEXT PAGE WILL APPEAR.
1) ENTER MAT.CODE NO.OF DEFECTIVE MATERAIL TO BE RETURNED TO STORES FOR SENDING OUT FOR REPAIRING.
2) ENTER QUANTITY OF DEFECTIVE MATERIAL 1 for issue -1 for returned
NO.WILL BE USED TO GET “REPAIRED3) CLICK ON “GEN.DATA “ BUTTON TO GET RESERVATION NO. THIS RESERVATION” MATERAIL ISSUED / RETURNED.
Enter batch 1.For Defective returned-Defective 2.For issue new material-Local / Import 3.For issue repaired material-repaired
1) RELEASE MAINTENANCE ORDER
2) SAVE MAINTENANCE ORDER. SYSTEM WILL GENERATE A MAINT.ORDER NO.
Based on this maintenance order Store will Issue the material (Goods movement 261) Receive the Material (Goods movement 262) Material will updating in Material Master as per the batch (Defective)
For repairing the material, make the Refurbishment order by transaction code iw81
1) SELECT ORDER TYPE “YRF1” FROM THE DROP DOWN MENU.
3) ENTER PLANNING PLANT & BUSINESS AREA.
2) ENTER MAT.CODE NO OF THE ITEM TO BE SENT OUT FOR REPAIRING.
4) AFTER ENTERING ALL THE APPROPRIATE DETAILS, PRESS ENTER,A SCREEN AS SHOWN ON THE NEXT PAGE WILL APPEAR.
1) ENTER MATERIAL DESCRIPATION TO BE REPAIRED 1)Enter planner group 1.CRS-Mechanical 2. ERS-Electrical 3. LAB- Electronic 2)Enter work center of own Dept 4) ENTER APPROPRIATE PLANTS & STORAGE LOCATIONS. 3)Basic Start date
6)Required Date
5) ENTER VALUATION TYPE “DEFECTIVE” & “REPAIRED” AS SHOWN.
1)ENTER MATERIAL GROUP (Repair Material) & PURCHASING GROUP.
3) ENTER UNLOADING POINT & REQ. TRACKING NO. & PRESS ENTER,FOLLOWING SCREEN WILL APPEAR.
2) ENTER GOODS RECEIPANT & REQUISITIONER.(EMEP No )
1)ENTER GOODS RECEIPIENT & PRESS ENTER,FOLLOWING SCREEN WILL APPEAR.
3) SELECT “OPERATIONS” TAB PAGE A NEW SCREEN AS SHOWN ON NEXT PAGE, WILL APPEAR.
2) ENTER QUANTITY .
1)SELECT “EXTERNAL” BUTTON. A NEW SCREEN AS SHOWN ON NEXT PAGE WILL APPEAR.
4) SELECT “BACK” BUTTON,IT WILL OPEN A NEW SCREEN AS SHOWN ON NEXT PAGE.
2) ENTER TENTATIVE COST FOR REPAIR OF MATERAIL.
1) ENTER SHORT TEXT FOR SERVICE,QNTY & UNIT.( Can use multiple services on particular material
3) ENTER COST ELEMENT “410000” ALWAYS.
1)RELEASE REFURBISHMENT ORDER.
2) SAVE REFURBISHMENT ORDER. SYSTEM WILL GENERATE AN ORDER NO.
NOTE: - As soon as a Refurbishment Order is created, system generates a Purchase requisition. To view Purchase requisition go to Maintenance order display screen (IW33) PR will be available in creators LN PR approval system “My request”. The PR work flow will be as per above given work flow.
1) SELECT “DOCUMENT VIEW” OPTION. A NEW SCREEN AS SHOWN ON THE PAGE WILL APPEAR.
1)NOTE DOWN “PR” NO.& FOLLOW UP FOR PLACEMENT OF “SERVICE PO” WITH ALL THE CONCERNED.
If in house repair is possible then ERS/MRS/LAB will reject the PR through LN PR approval system. In SAP deletion flag will be on particular PR. If in house repairing is not possible then ERS/MRS/LAB will approve the PR through LN PR approval system. Then Same PR will follow the CO Path (Indenters Superior, & depending upon the value it will go to Sr. Executive, Account & then purchase) Following procedure 1. User dept to make the Gate Pass requisition to send the material outside (Material code & Vender code) 2. Store will make the gate pass against Gate Pass requisition. 3. Store has to make the transfer posting of material in Venders account.
1) ENTER “REFURBISHMENT ORDER” NO.AGAINST WHICH “REPAIRED” MATERIAL RECEIPT IS TO BE DONE & PRESS “ENTER”.
2) AFTER ENTERING REF.ORDER NO. NEW SCREEN AS SHOWN IN NEXT PAGE WILL APPEAR.
1) After Service PO is placed, material is repaired by the Vendor. 2) Material to be send to Vender by making the gate pass requisition & making the gate pass by Store. 3) After user conformation material will come to plant. Store will make the GRN. 4)User dept to make the service entry against that PO & service.
1)JUST SELECT “SAVE” OPTION. THIS TRANSACTION WILL UPDATE “REPAIRED”STOCK IN THE MAT.MASTER.
1) After receiving “REPAIRED” material against “REFURBISHMENT ORDR” create settlement Rule for the order, complete it technically & do the settlement. Refer screen shots given on the Next page to carry all the above mentioned transactions. This will complete your complete Cycle of “REPAIRABLE MANAGEMENT” through “REFURBISHMENT ORDER”. 2) To create settlement rule, first of all open “REFURBISHMENT ORDER” by T. code IW32, i.e. change order transaction.
1) Select to create settlement rule
2) Select,to complete order technically.
NOTE :- 1) After completion of order “Technically”, Settle the Order. 2) Use transaction code KO88 to settle the order. After entering transaction code screen as shown in the page will appear.
1) ENTER CONTROLLING AREA “9000” ALWAYS. & PRESS ENTER. A NEW SCREEN AS SHOWN ON NEXT PAGE WILL APPEAR.
1) ENTER REF.ORDER NO.WHICH IS TO BE SETTLED. 2) ENTER PERIOD i.e. COUNTING FROM APRIL TO THE MONTH WHEN ORDER IS TO BE SETTLED
3) ENTER FINANCIAL YEAR IN WHICH ORER IS TO BE SETTLED.
4) KEEP TEST RUN OPTION “TICKED” & SELECT “EXECUTE” OPTION.NEW SCREEN AS SHOWN ON THE NEXT PAGE WILL APPEAR.
2) SELECT “BACK” OPTION.THIS WILL TAKE YOU TO THE ORIGINAL SCREEN AS SHOWN ON THE NEXT PAGE.
1) THE FIGURES IN THIS TABLE INDICATES THAT SETTLEMENT OF THE ORDER IS POSSIBLE.
2) SELECT “BCK” OPTION & LOGGED OUT OF SAP.
1) KEEP THIS OPTION “TICKED” & THEN SELECT “EXECUTE” OPTION. NEW SCREEN SHOWN ON THE NEXT PAGE WILL APPEAR.
THIS COMPLETS YOUR CYCLE OF “REFURBISHMENT ORDER”
1) THE FIGURES IN THIS TABLE INDICATES THAT THE ORDER IS SETTLED.
Complete (business)
