Project Management PQQ Part A

PROJECT MANAGEMENT GENERAL BID SLATES (GBS) PREQUALIFICATION QUESTIONNAIRE PART-A Contents 1

General Instructions for Contractors

2

2

Contractor Information

5

3

Contractor’s Contracting Capabilities

6

4

Exhibit A: Company Organization

7

5

Exhibit B: Project Schedule & Cost Controls

8

6

Exhibit C: Quality Assurance/Quality Control

9

7

Exhibit D: Procurement Management

10

8

Exhibit E: Safety

11

Saudi Aramco: Public Saudi Aramco Prequalification Questionnaire, General Bid Slates (GBS). Version: April 2015

Saudi Aramco Prequalification Questionnaire – General Bid Slates (GBS)

1 1.1

1.2

GENERAL INSTRUCTIONS FOR CONTRACTORS Prequalification Requirements 1.1.1

Saudi Aramco issues Invitations to Bid (ITB) only to prequalified contractors that are included on General Bid Slates (GBS). This Prequalification Questionnaire (PQQ) requests specific information from contractors to allow Saudi Aramco evaluate and assess capabilities, performance, capacity and experience; all in relation to the GBS’s general scope of work. After careful review and evaluation, contractors successfully prequalified by Saudi Aramco are included on a GBS. Successful prequalification for a GBS is not a commitment for future work with Saudi Aramco.

1.1.2

This PQQ consists of two parts. Part A requests general information including corporate information, EPC capabilities, quality, project controls, procurement and safety. Part B requests information specific to the scope of work of GBS including relevant work experience, human resources and equipment.

1.1.3

When work is to be performed in Saudi Arabia, legal registration in Saudi Arabia and Saudi Aramco is not a prerequisite to receive an ITB. However, legal registration in Saudi Arabia and registration with Saudi Aramco is required before the bid closing date of the corresponding ITB.

1.1.4

Contractor shall submit together with its submittal the enclosed Declaration attested by a person authorized to represent and act on behalf your company. Failure to comply with this requirement will result in disqualification from this PQQ.

1.1.5

Submittals by Contractor for this PQQ shall provide accurate, detailed and most updated information relevant to the generic scope discussed herein.

1.1.6

An effective response to this PQQ may involve a significant commitment of Contractor’s resources. Saudi Aramco does not provide reimbursement for any expenses incurred by Contractor as a result of responding to this PQQ.

1.1.7

The contents of this PQQ, and Contractor’s prequalification or failure to prequalify for a particular GBS are confidential. Contractor shall not use Saudi Aramco prequalification status in marketing or promotional material or discuss with third parties unless approved in advance in writing by Saudi Aramco. Contractor’s failure to maintain confidentiality may result in removal from the GBS or suspension from bidding on work with Saudi Aramco.

Submittal Requirements 1.2.1

All files submitted by Contractor shall be in Adobe Acrobat format (*.pdf) and stored in USB flash drives. No compressed formats are allowed. Two USB flash drives with identical files are required.

1.2.2

The USB flash drives shall be contained in a sealed envelope marked with: Attention: Contractors Prequalification, Sourcing Group. Name of Company: Grupo Maessa Arabia Saudi Ltd. Saudi Aramco Vendor Number: 0010051838 Subject: Prequalification Questionnaire List all files saved in the USB flash drives

1.2.3

The envelope shall be submitted to the following address: Saudi Aramco Contracting Department – Contracting Services Division North Park 2, Bldg. 3301 Dhahran, Kingdom of Saudi Arabia Telephone No: +966-3-874-2721

1.2.4

Contractor shall submit the sealed enveloped no later than INSERT DATE.

Saudi Aramco: Public Page 2 of 17


1.3

1.2.5

A Saudi Aramco Prequalification Evaluation Team (PQET) will evaluate your submittal. The information will be assessed and verified to include visits to ongoing projects or work sites, management of field offices, and interacting with clients that have your company under contract. Contractor will be formally notified with the result of its evaluation.

1.2.6

Should your company not obtain or meet the prequalification requirements, you will be provided with a brief explanation of the reason your company was not prequalified.

General Bid Slates 1.3.1

Saudi Aramco maintains 15 construction General Bid Slates (GBS) for Projects. If your company has experience related to any GBS listed below, you may request the Part B of this questionnaire specifically for that GBS.

1.3.2

Projects GBS: Onshore Facilities Group ☐ In-Plant Construction ☐ Water Treatment Electrical Systems Group ☐ Electrical & Instrumentation and Substation/Distribution ☐ Cathodic Protection & Transmission Lines Onshore Pipeline Group ☐ Onshore Pipeline Work Offshore Oil & Gas Facilities Group ☐ Offshore Maintain Potential Increment Projects ☐ Offshore Upgrade & Services Buildings Construction Group ☐ General Building ☐ Residential Construction Civil & Marine Infrastructure Group ☐ Civil Infrastructure & Utilities ☐ Marine Infrastructure ☐ Site Preparation & Temporary Facilities Communication Group ☐ Communication Work – Inside Plant (ISP) ☐ Communication Work – Outside Plant (OSP) ☐ Communication & Security System Integration (C&SI)

1.3.3

Scope statements for these construction GBS may be seen at http://saudiaramco.com/en/home/opportunities/contracting-services/contracting-opportunities/projectmanagement.html



DECLARATION Contractor shall complete and submit - using its own letterhead - the language below without any modification or alteration. The letter shall be attested by a person authorized to represent and act on behalf your company. Manager, Contracting Department Saudi Arabian Oil Company Box 1500 Dhahran, Saudi Arabia We hereby certify that we have carefully reviewed the accuracy of all statements/figures submitted by us in this Prequalification Questionnaire submittal. We further certify that our submittal is fully in accordance with the directions and guidelines outlined by Saudi Aramco in this questionnaire without exception or alteration. We understand that any false or misleading information or fraudulent supporting documentation will result in the disqualification of our company’s submittal under any General Bid Slate without the opportunity to appeal.

Signed on behalf of Contractor by, Signatory Name: Jordi Oliva Signatory Title: Country Manager Company’s Name: Grupo Maessa Arabia Saudi Ltd. Company Stamp: Telephone: +966 54 738 7480 E-Mail: [email protected]



2

CONTRACTOR INFORMATION

2.1

Legal registration documents 2.1.1

2.2

Provide the company’s Saudi Arabian legal registration and provide the company’s country of origin legal registration.

Contractors with Saudi Aramco Vendor ID 2.2.1

If your company has a Saudi Aramco Vendor ID, fill in the below:

Saudi Aramco Vendor ID:

0010051838

Company Name:

Grupo Maessa Arabia Saudi Ltd.

2.3

Contractors with no Saudi Aramco Vendor ID 2.3.1

If your company doesn’t have a Saudi Aramco Vendor ID, provide the following information:

Company name: Company owners:

Specify names and percentage of ownership Owner’s Name 1 2 3 4 5

Contractor’s Address

Contractor’s Website Contractor's Contact Person


Ownership Percentage


3 3.1

CONTRACTOR’S CONTRACTING CAPABILITIES Contacting Strategies: indicate the contracting strategies that suit your experience and preference

Contracting Strategy

Lump-Sum Procure-Build type contracts where the contractor is responsible for procurement, construction, pre-commissioning and commissioning-support. Design is provided by third party.

LSPB

Lump-Sum Turk-Key type contracts, where the contractor is responsible for engineering, procurement, construction, precommissioning and commissioning-support. Engineering is subcontracted to third-party

LSTK

3.2

Description

Interested (Yes/No)

Do you have experience in executing this type of contract? (Yes/No)

Yes

Yes

Yes

Yes

Interested (Yes/No)

Do you have experience in executing EPC projects? (Yes/No)

Yes

Yes

Yes

Yes

Engineering Capabilities

Engineering Capability

EPC

PC

Description Engineering, Procurement, and Construction Management where the contractor performs in-house engineering and procurement. Construction can be performed by a construction contractor managed by an EPC contractor, or is acting as the EPC contractor. Procure-Build contractor only, not owning an in-house detailed design and engineering capabilities



4 4.1

4.2

EXHIBIT A: COMPANY ORGANIZATION Organizational Chart 4.1.1

Company Organizational Chart: In PDF format, provide the corporate organizational chart (in hierarchical management layout).

4.1.2

Project Organization Chart: In PDF format, provide the typical project organization chart and show the direct lines of interaction between the Project Manager and your company's department /executive management

Financial Statements 4.2.1

4.3

Detailed Design & Engineering Offices 4.3.1

4.4

In PDF format, provide the last three (3) years financial statement. For EPC companies with Detailed Design & Engineering Offices: In PDF format, provide information about your Detailed Engineering offices and engineers.

In-Kingdom Construction Strategy 4.4.1

In PDF format, provide your construction strategy inside Saudi Arabia. The strategy shall explain the following: 

Permanent resources present in Saudi Arabia,



Mobilization plans of resources: key personnel, construction workforce, and equipment,



Subcontracting plans for construction packages,



Regional and international support offices



5 5.1

EXHIBIT B: PROJECT SCHEDULE & COST CONTROLS Project Controls Personnel 5.1.1

In PDF format, provide your project controls organizational chart and provide personnel information in the below table.

5.1.2

In PDF format, provide copies of resumes of each of the listed Project Controls personnel. Name

Position

1

Jose Ignacio Del Barrio

2

Jorge Blasco

3

Jose Luis Crespo

4 5 6

Jose Manuel Martin

Generation, Distribution & Renewable Energies Manager Generation, Distribution & Renewable Energies Technician Generation, Distribution & Renewable Energies Technician Production Manager

5.2

5.3

Years with Your Company 12

Years in Cost & Scheduling 24

10

10

10

10

Project Control Documents 5.2.1

In PDF format, provide a recently completed project’s level-3 schedule along with S-Curve, which shows planned vs. actual progress. The document submitted shall be approved by the client of the selected project.

5.2.2

In PDF format, provide the project’s histogram that indicates planned and actual staffing. The document submitted shall be approved by the client of the selected project.

Project Controls Software 5.3.1

List software that your company utilizes to perform the below activities: Scheduling Software’s used: Cost Control Software’s used:



6

EXHIBIT C: QUALITY ASSURANCE/QUALITY CONTROL 6.1.1

Provide your company’s QA/QC quality plan, procedures and manuals along any international quality certifications, such ISO etc.

6.1.2

Provide a recently completed or an ongoing project’s quality plan. The document submitted shall be approved by the client of the project.

6.1.3

Provide copies of at least three (3) non-conformance reports (NCR). The document submitted shall be approved by the client of the project.

6.1.4

Provide QA/QC unit organizational chart and provide their information in the below table. Also, provide copy of resumes of each one of them. Name

1 2 3 4 5 6


Position

Years with Your Company

Years in QA/QC


7

EXHIBIT D: PROCUREMENT MANAGEMENT 7.1.1

In PDF format, provide your company’s procurement organizational chart and provide their names in the table below. Also, provide copy of resumes of each one of them. Name

Position

1 2 3 4 5 6 7.1.2

In PDF format, provide your company’s procurement plan, procedures and manuals.

7.1.3

In PDF format, provide project’s procurement and handling process flowcharts.


Years with Your Company

Years in Procurement


8 8.1

EXHIBIT E: SAFETY Corporate Safety Program 8.1.1

Complete the attached CPSET Contractor Evaluation and provide all required documentation.

Contractor Pre-Qualification Safety Evaluation Inquiry and Submittal Contents

Provide the following evidence to assist Saudi Aramco in evaluating the effectiveness of your company’s safety program. “Evidence” includes both: (1) written statements of what your company intends to do (e.g., in your corporate safety program), and (2) samples of recent after-the-fact actual records (at least 5 records over a time period of at least six months) to verify proper implementation (e.g., signed attendance sheets, meeting minutes, training records, certificates, completed checklists). Written programs are to specify: (1) the responsibilities of involved personnel, (2) minimum requirements/procedures for successful implementation of the program, (3) training on the program to be provided to personnel responsible for implementing the program, and (4) recordkeeping (documentation/forms to be maintained). All submitted documents and records are to be in English and be submitted in the order listed below, with tabs clearly separating each section.

I. SAFETY PROGRAM ELEMENTS A. Line Accountability Provide at least the following evidence of your company management’s safety commitment, safety reporting relationships within the company, and specific management and employee responsibilities regarding safety: 1. Written statement of your company management’s safety commitment (e.g., safety policy statement) that is signed by your company’s top management (e.g., CEO, Owner). 2. Organizational chart, etc., that clearly defines the safety reporting relationships (1) within your company and (2) between your company’s field operations and Saudi Aramco. 3. Clear and complete definition of safety responsibilities for your company’s (1) senior management, (2) project managers, (3) supervisors/foremen, and (4) employees. 4. Official written statement that every employee has the right to (1) stop his own work and to (2) stop the work of others due to unsafe conditions or acts.



B. Employee Safety Orientation Provide evidence that your employees receive an appropriate company safety orientation: 1. Written new employee safety orientation program, which specifies the: (1) responsibilities of involved personnel, (2) minimum requirements/procedures for successful implementation of the program, (3) training on the program to be provided to personnel responsible for implementing the program, and (4) recordkeeping (documentation/forms to be maintained). 2. List of topics covered by your new employee safety orientation program, which are applicable to the hazards of your company’s operations and the employee’s type of work. 3. Recent records (at least 5) to verify proper implementation of your company’s safety orientation program (e.g., signed attendance sheets, employee training records). C. Training/Certification Provide at least the following evidence that your company’s employees receive safety training, job skills/craft competency training, and required certifications: 1. Written safety training program that includes: (1) a description of the basic safety training courses (e.g., first aid, fire safety, hazard recognition, confined space safety, H2S safety, driving safety) provided to your company’s employees, (2) how these safety training courses are delivered (e.g., inhouse, third-party), and (3) which of these courses are required for each type of job (e.g., documented in a safety training matrix or safety training plan). 2. Recent records (at least 5) to verify proper implementation of your company’s safety training program (e.g., signed attendance sheets, employee training records). 3. Written job skills/craft competency training program that includes: (1) a description of the specific job skills/craft training courses required for each type of job (e.g., HVAC technician, plumber, pipefitter, scaffolder, welder) that are specific to their work for Saudi Aramco, (2) how these job skills/craft training courses are delivered (e.g., in-house and/or third-party), and (3) refresher training frequency. 4. Recent records (at least 5) to verify proper implementation of your company’s job skills/craft training program (e.g., signed attendance sheets, employee training records). 5. List of jobs performed by your company’s employees that require Saudi Aramco-approved certification (e.g., scaffold supervisor/inspector, crane/heavy equipment operator, rigger, welder). 6. Sample copies of valid and current certificates earned by your company’s personnel for each type of job that requires certification. D. Behavioral Compliance Provide at least the following evidence of how your employee compliance with safety rules and regulations is achieved, including your company’s performance appraisal, safety incentive/recognition, and disciplinary action programs: 1. Written employee and supervisory performance appraisal program (specifying responsibilities, requirements/procedures, training, and recordkeeping) that includes safety performance. 2. Recent records to verify that employee and supervisory performance appraisals, which include safety performance, are conducted. Saudi Aramco: Public Page 12 of 17


3. Written safety incentive/recognition program to encourage and improve safe work performance (e.g., a safety suggestion program). 4. Recent records to verify proper implementation of your safety incentive/recognition program. 5. Written employee disciplinary action program that includes safety issues. 6. Recent records to verify proper implementation of your employee disciplinary action program, including safety-related disciplinary actions. E. Safety Meetings Provide at least the following evidence that periodic safety communication meetings (e.g., weekly safety meetings) are conducted, and that safety is an agenda item at regular internal contractor management meetings: 1. Written program (specifying responsibilities, requirements/procedures, training, and recordkeeping) for periodic (e.g., weekly) safety communication meetings. 2. Recent records that periodic (e.g., weekly) safety communication meetings are held, including safety topics discussed and meeting frequency. 3. Written program (specifying responsibilities, requirements/procedures, training, and recordkeeping) for brief pre-job (“toolbox”) craft safety meetings to address job-specific safety issues prior to beginning a different work activity. 4. Recent records to verify that safety is an agenda item at your regular internal company management meetings. F. Safety Inspections Provide at least the following evidence that periodic safety inspections of job sites by contractor site management, on-site supervisors, and employees are conducted, findings documented, and corrective actions taken: 1. Written program (specifying responsibilities, requirements/procedures, training, and recordkeeping) for conducting planned and documented job site safety inspections by contractor site management, on-site supervisors, and employees. 2. Recent records to verify that job site safety inspections are (1) conducted by contractor site management, on-site supervisors, and employees (e.g., completed checklists), and (2) corrective actions have been taken. 3. Written program (specifying responsibilities, requirements/procedures, training, and recordkeeping) for ongoing safety inspections of tools and equipment. 4. Recent records to verify that (1) ongoing safety inspections of tools and equipment are conducted (e.g., completed checklists), and (2) corrective actions have been taken. G. Incident Reporting & Investigation Provide at least the following evidence (including actual completed incident report forms) of established procedures for injury/incident/near-miss reporting, root cause analysis, and follow-up of recommendations:



1. Written program (specifying responsibilities, requirements/procedures, training, and recordkeeping) for reporting and investigating incidents. 2. Written scope of your company’s incident reporting program (e.g., does it include reporting of injuries/illnesses, near-misses, and root cause analysis of incidents. 3. Recent records to verify that: (1) incidents are being reported in your company, (2) specific and closed-ended recommendations (with estimated completion date and responsible party identified) have been developed as a result of your company’s incident investigations, and (3) corrective actions have been taken. 4. Recent records to verify that your company provides a monthly incident/injury statistical summary to your clients/customers.

II. JOB-SPECIFIC SAFETY APPROACH Provide the following information to assist Saudi Aramco in evaluating your company’s procedures that specifically address the following for each separate job. A. Hazards Understood Provide at least the following evidence of your company’s procedures to identify and mitigate safety and health hazards your employees may encounter while performing contracted work: 1. Written program (specifying responsibilities, requirements/procedures, training, and recordkeeping) for identifying, evaluating, and controlling workplace hazards (e.g., Hazard Identification Plan [HIP], Job Safety Analysis [JSA]). 2. Recent records from previous jobs to verify that your company has actually implemented procedures to (1) identify, (2) evaluate, and (3) control workplace hazards. B. Personal Protective Equipment (PPE) Provide at least the following evidence of your company’s procedures for assessing PPE needs, the specified quality/standards (e.g., ANSI) of each type of PPE purchased, and employee training in the proper use of PPE: 1. Written personal protective equipment (PPE) program (specifying responsibilities, requirements/procedures, training, and recordkeeping), as well as a list of the specified standards (e.g., ANSI #) for each type of PPE purchased by your company. 2. Records (e.g., purchase orders/invoices, copies of PPE labels/markings, manufacturer’s literature) that each type of PPE purchased by your company actually meets the above specified standards (e.g., ANSI #). 3. Records that PPE needs assessments are conducted for non-standard issue PPE (e.g., other than hardhats, safety glasses, hearing protection, and safety shoes). 4. Recent records (e.g., signed attendance sheets with topics covered) that training is provided for your employees on the proper use of PPE.



C. Emergency Response Procedures

1. 2. 3. 4.

5. 6.

7. 8.

Provide the following, including sample(s) of your company’s Emergency Response Plan(s), which identify and address credible emergencies, resources, and training/drills, as well as emergency medical capabilities (e.g., clinic/hospital arrangements, certified nurse, ambulance, first aid supplies). Samples of previously prepared Emergency Response Plan(s), which identify and address all credible emergencies, emergency response resources, training/drills, etc. Written emergency reporting procedure(s) for your company. Written procedure(s) that specifies the first aid and/or medical supplies to be available on-site for the type of work to be performed. Sample records to verify that your company has certified First Aiders, Saudi Arab Ministry of Health (MOH) certified medical personnel, and ambulance(s) available in accordance with Saudi Arab Government requirements. Copies of contractual agreements that your company has made with local health care provider(s) to provide emergency and inpatient medical treatment for your company’s employees. Copies of contractual agreements that your company has made to provide full, private, medical insurance coverage (including emergency and in-patient medical treatment) for your company’s employees. Recent records (e.g., signed attendance sheets with topics) showing that your company’s employees receive emergency response training. Sample records that identify exit routes and assembly areas where head counts are to be performed for contractor-occupied facilities.

D. Subcontractor Management Provide evidence of your company’s procedures for selecting subcontractors who have an effective safety program, and for monitoring their job site performance to ensure compliance with safety requirements. 1. If subcontractors are used or likely to be used, provide your company’s written program (specifying responsibilities, requirements/procedures, training, and recordkeeping) for selecting subcontractors that have an effective safety program. 2. If subcontractors are used or likely to be used, provide records to verify that your company selects subcontractors that have an effective safety program. 3. If subcontractors are used or likely to be used, provide your company’s written program (specifying responsibilities, requirements/procedures, training, and recordkeeping) that describes how your company monitors your subcontractors’ job site safety performance to ensure compliance with safety requirements. 4. If subcontractors are used or likely to be used, provide records (e.g., site inspection records, audits, checklists) from past jobs to verify that your company monitors your subcontractors’ job site performance to ensure compliance with safety requirements.



III. PERSONNEL QUALIFICATIONS Provide the following information for your company’s employees who have specific management, supervisory, and/or safety responsibilities and authority. A. Management/Supervision 1. Provide evidence (e.g., company statement/policy, CEO/Owner letter) that your company’s (1) management and (2) supervision are explicitly expected to perform an active role in managing and promoting safety within your company. 2. Provide evidence (e.g., job descriptions, list of responsibilities) that each of the management/supervisory positions shown on your company’s organization chart (see item I-A2 above) have clearly defined and specific safety responsibilities. 3. Provide sample records of continuing safety management/leadership training completed by your company’s (1) management and (2) supervision. B. Safety Personnel 1. Provide job descriptions, which include defined responsibilities and minimum qualifications (e.g., required safety experience, education, training, certifications), for your company’s (1) safety manager/professional(s) and (2) field/site safety officers/supervisors. 2. Provide evidence that your company has at least one designated safety manager or other safety professional with the primary responsibility for administering your company’s overall safety program. 3. For your company’s safety manager/professional(s), provide evidence (e.g., resume/CV) detailing his:  number of years of safety-related experience,  number of years of oil and gas industry experience,  number of years of construction/maintenance project experience,  university/college degree(s), and  Internationally recognized professional safety certification (e.g., copy of CSP, CHST, OHST, IOSH certificate).



IV. INJURY REPORTING AND RECORDKEEPING Provide the following employee on-job injury (including injuries from motor vehicle collisions) and occupational illness data for the past three years and year-to-date (for in-Kingdom company and/or branch, also provide your company’s official record from the Saudi Arab Government General Organization for Social Insurance [GOSI], if applicable): YTD Manhours Worked

1st YR

2nd YR

3rd YR

___________ __________ __________ __________

First Aid Injury/Illness (FAI) Cases

_____

_____

_____

_____

Medical Treatment Cases (MTC)

_____

_____

_____

_____

Lost Time Injury/Illness (LTI) Cases

_____

_____

_____

_____

On-Job Fatalities

_____

_____

_____

_____


Project Management PQQ Part A

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