Project Management
Post-Graduate Diploma in Business Management (Year 2011-13)
Dr. V K Gupta
Institute of Management Technology Ghaziabad
Project management has become crucial for operations in industries such as construction, information technology, IT, hospitality, and engineering and new product development. At one time project management was limited to civil and construction engineering programs where it was highly quantitative and technical. Modern day project management is applied to all areas with same level of success as in the established fields. The project management is essentially management of change while running a functional or an ongoing business is managing a continuum. The project management has evolved recently into a full discipline of its own. PMI USA has been a pioneering organization to structure the project management methodology in a formal form. The project management methodology is being applied to projects in all spheres of business and industrial activities as well as in non conventional areas such as hospital, hospitality, space research, banking, healthcare, agro marketing and others. This course given an insight into the elements of project management, how it relates to the overall long term goals of an organization and how to successfully achieve objective of an organization within constraint of time and cost. The broad objectives are to learn: What is project management and why we need to use it • How it relates to organization Strategy • Process of Project portfolio management • Project scope management • Principles of work breakdown structure • Project time and cost management • Leadership and team building in projects • Projects life cycle • Project activity cost and time estimation and scheduling • Projects monitoring and control • Risk management in projects and how to prevent project from failing • Managing international projects •
Pedagogy
The course is delivered through lectures, case discussion, real-life examples and application of techniques learnt through class room case studies and a group project Course Requirements i.
Since much of the course material requires class discussion, it is important that students are prepared for the class and present and defend your ideas. Preparation for class includes having read the assigned material.
ii.
A number of cases will be used in this course. Cases are a great educational experience but they absolutely require that you be ready for the class. When cases are assigned, you should come to class ready to discuss the issues of the case. For each case, you should: a) identify the major problem, b) give your recommendation to resolve this problem (both short and long term), and when appropriate d) provide supporting analysis (both qualitative and quantitative) for your recommendations. Answering the questions provided for each case should help in this effort.
iii.
The class will be divided into a number of groups and each group will have 4 students. For all cases, each group will submit case analysis report and power point presentation one day before scheduled class.
iv.
There will be several home assignments assigned throughout the Term along with a number of unannounced quizzes. Late homework will not be accepted and there will be no make-up quizzes.
v.
Each group is expected to take up a live problem related to supply chain management. You are expected to solve the problem based on tools and techniques discussed in the class and submit your report. Each group will be required to give a presentation. Evaluation for this assignment will be done based on individual as well as group performance.
vi.
Class participation will be based on the value you add to the class through your questions, statement, and comments. It is the quality of these that is more important than the quantity.
Evaluation
Quizes / Case Analysis Article review Group Project
:
30%
:
20%
End Term Exam
:
50%
Group Project The group project will be one of the most important learning tools of the course. Each group will comprise of a maximum of five students.
Assignments i.
Case Analysis Report: Class presentation report running into not more than 15 PPT slides has to be electronically transmitted to the teacher on his email at least one day before the scheduled class discussion.
ii.
Additional assignments may be given during the course.
Reading Material / Article review Will be given in the class Text book 1. Project Management by Clifford F. Gray and Erik W. Larson, published by Tata McGraw-Hill. 4th Edition
Reference book(s) 1. Project Management A Managerial Approach by J.R. Meredith, S.K. S.J. Mantel, Jr., Wiley India Edition 2009 2. Proejct Management – Planning and Control by Albert Lester, Butterworth Heinemann 2007 3. Project Management by Harvey Maylor, Pearson Education 2006 4. Project Management – Achieving Competitive Advantage – Jeffrey K. Pinto, Pearson Education 2009 5. Project Management for Business and Technology – Principles and Practice by John M. Nicholas, published by PHI, 6. Effective Project Management by J.P Clements and J. Gido, published by Thomson Learning. 7. Contemporary Project Management, Timothy J Kloppenborg, Cengage Learning 8. Guide to Project Management, Sebastian Nokes and Sean Kelly, 2 nd Ed. Pearson
Readings
Session Plan Session No.
1
Contracts
Overview of project management What is a project, The project life cycle, The project manager, The importance of project management. Reading: chapter 1 (Gray and Larson), Chapter 1 ( Harvey Maylor), Chapter 1 ( J K Pinto ), Chapter 1 Kloppenborg Group Exercise / Case : Appendox 1.1 A / B / C
2
Organization Strategy The strategic management process, four activities of strategic management process, the need for an effective product portfolio management system, Reading /: Chapter 2 ( Gery and Larson ), Chapter 3 ( J K Pinto ) , Chapter 3 ( Harvey Maylor ), Chapter 1 Kloppenborg Computer Lab : Introduction to MS Projects
3
Project Selection - Selection c riteria – Financial M odels NPV, N on financial models, Applying a selection model, ranking proposals and selecting a project, managing portfolio system, balancing portfolio for risks and types of projects
Reading /: Chapter 2 ( Gery and Larson ), Chapter 3 ( J K Pinto ) , Chapter 2 Kloppenborg Group Exercise / Case : Appendix 2.1 / Appendix 2.2 4
Organization structure and culture Project Management Structures, organizing projects within functions organization, organizing projects within dedicated teams, organizing projects within a Matrix organization Reading: Chapter 3 ( Grey and Larson ), chapter 14 ( J M Nicolas ), Chapter 3 Kloppenborg Case : Orion Systems A / Orion Systems B Computer Lab : Introduction to MS Projects
5
Defining the project Defining the project scope, establishing project priorities, creating WBS , Integrating WBS with OBS, Coding WBS for information systems Reading : Chapter 4 ( Grey and Larson ), Chapter 6 (J M Nicholos ), Chapter 6 Kloppenborg Exercise / Case : Project Scope Management Appendix 4.1 Case : Hotel Pulkeshi International
6
Estimating project times and cost Factors influencing quality of estimates, estimating guidelines for times, costs and resources, Macro vs micro estimating, methods for estimating project times and costs , refining estimates and contingency funds Reading : Chapter 5 ( Grey and Larson ), Chapter 7 ( Meredith and Mantel ) Chapter 9 Kloppenborg, Hands on exercises Case : National Acetylene Co
7
Computer Lab : Introduction to MS Projects Guest Lecture – Industry Expert
8
Guest Lecture – Industry Expert
9-10
Developing a project plan Developing a project network, constructing a project network, network computation process, using forward and backward pass information, practical considerations
Reading : Chapter 6 ( Grey and Larson), Chapter 5 ( Harvey and Maylor ), Chapter 8 ( Meredith and Mantel ), Chapter 20 ( Albert Lester ), Chapter 6 Kloppenborg Hands on exercises in Computer Lab Case 6.1 / 6.2
11
Scheduling resources Types of project constraints, classification of scheduling problem, resource allocation methods, benefits of scheduling resources, multiple resource scheduling Reading : Chapter 8 ( Grey and Larson), Chapter 12 ( J K Pinto ), Chapter 8 ( J M Nicholos ), Chapter 9 ( Meredith and Mantel ), Chapter 30 ( Albert Lester ), Chapter 7 Kloppenborg
Case – HBR Case 12
Project crashing Rationale of reducing project duration, options for acc elerating project completion, project cost duration graph, construction of project cost duration graph, practical considerations, Strategic reasons - reducing project scop e Reading: Chapter 9 ( Grey and Larson ), chapter 10 ( J K Pinto ) Exercises
13
Managing risk Risk management process- identification, assessment, risk response development, contingency planning, risk response management, change control Reading: chapter 7 (Gray and Larson), Chapter 10 ( J M Nicholas), Chapter 7 ( J K Pinto ) Case Supercom Systems Manufacturing, HBR Case
14
Project Leadership – Being and effective project manager Managing vs leading a project, Managing project stakeholders, Managing relations, traits of effective project leader, acquiring resources, motivating and building teams, communicating Reading : Chapter 10 ( Grey and Larson ), Chapter 4 ( J K Pinto ) Case : Tom Bray / Ceberus Corporation
15
Critical chain project scheduling Theory of constraints and critical chain project scheduling, CCPS and causes of project delay, critical chain solution to project scheduling Reading : Chapter 8 ( Grey and Larson ), Chapter 11 ( J K pinto )
.
16
Progress and performance measurement and evaluation Monitoring project performance, Earned Value Management, using EVM to manage project portfolio, S Curve Reading: Chapter 13 ( Grey and Larson ), Chapter 10 ( Meredith and Mantel ), Chapter 13 ( J K Pinto ) Exercises
17
Project auditing Project audits, the audit process, project audit the bigger picture Reading: Chapter 14 ( Grey and Larson ), Chapter 14 ( J K pinto) , Chapter 12 ( Meredith and Mantel )
18
Project closure and termination Types of project termination, early project termination, preparing final project report Reading: Chapter 14 ( Grey and Larson ), Chapter 14 ( J K Pinto ) Chapter 43 (Albter Lester ), chapter 13 ( Meredith and Mandel ), Chapter 17 ( J M
Nicolas ) Case 14.1 / 14.2 19- 20
Project presentations END-TERM EXAM
Group Project The group project will be one of the most important learning tools of the course. Each group will comprise of 5 students. This is a highly interactive real life project, which requires a high degree of analysis and tangible recommendations. Your group is required to identify a company as well as project. Some projects are identified at the end of this note. The deliverables of the project include: 1. 2. 3. 4. 5.
Project proposal Interim Report Final Report A Case Study Presentation
Project Proposal Format Your proposal should include following:
• • • • • • •
Introduction/Background of the project Rational for taking the project Objective of the study Scope of the study Methodology (provide flow diagram) Expected outcome Project schedule
Interim Report Format Interim report is like progress report and should be about 10 pages (maximum). It should include following: • • • • • • •
Introduction/Background of the study Objective of the study Scope of the study Methodology (provide flow diagram) Existing System Data collection Data analysis
Final Report Format The final report has to be prepared and submitted in the format encompassing the areas mentioned here under the heading of “Contents”. Executive Summary Acknowledgements List of Abbreviations List of Tables List of Figures 1. 2. 3. 4. 5. 6. 7. 8. 9.
Introduction/Background of the study Objective of the study Scope of the study Methodology (provide flow diagram) Existing System Data collection Data analysis Proposed System Recommendations
References Appendix
Ground Rules •
The entire report must be in the range of 30-40 pages.
•
The Final Report format as mentioned in the heading “Contents” is not sacrosanct. It is subject to change depending on the sector specific requirements that need to be incorporated and highlighted so as to improve
the understanding of supply chain management. Please use Summer Project Guidelines as Style Manual for writing the report. •
•
Grading of the report will be done on the strength of the analysis and explanation therein. No graphs, which is basically a reproduction of the data provided, are to be included as part of the report.
•
Please incorporate diagrams wherever possible.
•
Please follow the guidelines of the summer project in terms of report submission.
Project Presentations Each group of 4-5 students is to select a project theme and present the case study to the instructor at the time of theme selection, immediately after mid term examination and finally in session 1920. The project should consist of realife case study of any organization. The groups need to apply learning during this course such as identify objective and the scope of the project, develop WBS, estimates cost and time and make a project network problem. The other areas such as stdy f the process of forming project team, processes during life cycle of the project need to be identified and elaborated. The project study should bring out the learning’s from the case and also the key factors for its success or failure and how to make improvements. There would be a project presentation by each group.
