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Project Assignment Number 1: Project Plan Group: E1 Group Members Nina Du Toit
15286363
Mark Marais
15368122
Ryno Beyers
15407756
Mohammed Karjiker
15137775
Wolfgang (Bill) Edmayr
15462463
0
Contents:
Page Project Scope Statement………………………………………………….……………………… Statement………………………………………………….…………………………….….…2 …….….…2 a. Company Background……………………………………………………………………...2 b. Objectives………………………………………………………………………………....…2 c. Deliverables……………………………………………………………………………….…3 d. Milestones………………………………………………………………………………...….4 e. Work Breakdown Structure…………………………………………………………………5 f.
Technical Requirements…………………………………………………………………….6
g. Limits and Exclusions…………………………………………………… Exclusions…………………………………………………………………….....7 ……………….....7 h. Customer’s Appropriate Review & Approval Procedures.....………………………….8 Appendix ……………………………………………………………………… ………………………………………………………………………………………………………..10 ………………………………..10 a.
Planning………………………………………………………………………………...…….11
b.
Baseline Project Plan……………………………………………………………….…….…16
c.
Budget………………………………………………………………………………………...17
d.
Minutes of Meetings………………………………………………………………….…...…28
1
Contents:
Page Project Scope Statement………………………………………………….……………………… Statement………………………………………………….…………………………….….…2 …….….…2 a. Company Background……………………………………………………………………...2 b. Objectives………………………………………………………………………………....…2 c. Deliverables……………………………………………………………………………….…3 d. Milestones………………………………………………………………………………...….4 e. Work Breakdown Structure…………………………………………………………………5 f.
Technical Requirements…………………………………………………………………….6
g. Limits and Exclusions…………………………………………………… Exclusions…………………………………………………………………….....7 ……………….....7 h. Customer’s Appropriate Review & Approval Procedures.....………………………….8 Appendix ……………………………………………………………………… ………………………………………………………………………………………………………..10 ………………………………..10 a.
Planning………………………………………………………………………………...…….11
b.
Baseline Project Plan……………………………………………………………….…….…16
c.
Budget………………………………………………………………………………………...17
d.
Minutes of Meetings………………………………………………………………….…...…28
1
������� ����� ��������� a. Company Background (Directly off Simproject Simulation Information )
D&J Plastics is a 10-year old plastics manufacturing company located in the Midwest. They specialize in developing parts for industrial use using injection molding and extrusion technologies. Their specific specialty lies in the area of developing made-to-order parts for the automotive after-market, although their product catalog includes products used within many industries, both marketed directly to consumers and those sold to manufacturers and retailers. D&J Plastics is a privately owned company with projected revenues for FY2003-2004 of $15 million. In recent years, the company has begun to broaden its capabilities by developing design and engineering expertise in-house. This approach has allowed the company to expand its business opportunities by developing products for other firms that lack specific knowledge of plastics engineering and/or manufacturing. The impetus to expand in-house engineering capabilities at D&J has been identified by upper management as a necessary means for continuing to enhance business opportunities and revenue generation in this highly competitive marketplace. The goal of D&J is to continue to develop in-house engineering and new product development to a level that will provide a sustainable competitive advantage for the firm over competitors in both the local and national markets. Recognizing the value of project management procedures, D&J has committed to improving their new product development through project management in the past three years. The company’s objective is to re-engineer existing products and develop new products in a cost-effective manner while meeting customer needs. D&J seeks to use exclusivity agreements and patents to protect its revenue generation for these products. b. Objectives •
Ensure projects are delivered within budget
•
Ensure projects are delivered within schedule commitments
•
Deliver quality solutions – reduced errors, improved effectiveness and appropriate risk management and internal control
•
Continuous process improvement via collaboration
•
Implement project communication and oversights
•
Ensure development of in-house engineering engineering and new product product development to a level that will will provide a sustainable competitive advantage for the firm over competitors in both the local and national markets
•
expand in-house engineering capabilities at D&J
•
enhance business opportunities
•
enhance revenue generation
•
Ensure project management executions results in new and existing products being developed in a costeffective manner while meeting customer needs.
•
Legal aspect- ensures D&J uses exclusivity agreements and patents to protect its revenue generation for these products.
•
Ensure customer satisfaction
•
Ensure product is user friendly
•
Ensure there is a support structure for the product
2
c.
Deliverables
The following deliverables relate to the 53 tasks that will be undertaken in the project.
Division
Market Assessment
Procurement
Specific deliverable to be approved
Marketing Evaluation
Evaluate Market
Customer Preference Study
Customer Preference Study
Business Evaluation
Business Evaluation
RFQ’s
Develop and Issue RFQ’s
Production Sample
Issue Sample
Vendor Selection
Identify vendors
Supplier Process Analysis
Perform Supplier process
Supplier Quality
Design
Engineering
Relevant Task/s
capability, Qualify Supplier Sample Part Analysis
Approve sample parts
Design and Development Plan
Design and development Plan
Design Specification Report
Design specifications
Risk Analysis
Risk Analysis
Final Design Report
Design labeling, Approve Design
Engineering Specification Report
Initial Engineering specifications
Functional Model
Build functional model
Model Design Report
Approve model design
Testing protocol report
Evaluate design specifications, Develop testing protocol
Engineering Quality
Test Results Report
Test prototype, Evaluate results of tests and identify weaknesses
Manufacturing
Product Release Plan
Product Release Meetings
Process Engineering Plan
Process engineering plan
Production Plan
Develop production plan
Production Control Plan
Develop production control plan
Production Part Analysis
Approve production parts
Pilot Test Report
Production pilot test
Production Release Report
Contracting for deliveries, submit production purchase order, debugging production system, production release
Commercialization
Project Management
Marketing Plan
Develop preliminary marketing plan
Marketing Program
Develop marketing program
Advertising campaign proposal
Advertising campaign
Product Launch report
Product Launch
Project Status Reports
Project Management of every period
3
d. Milestones
Period/Milestone
Critical period days
ID of critical tasks
Duration
ID of
hours
milestone 1
7.06+8.25+12.31+5.1
Date of milestone
2,3,4,5
32.75
69
262
2011/03/31
3 2
6+22
16,17
28
70
224
2011/05/10
3
28
52
28
71
224
2011/06/17
4
5+4+5
20,21,23
14
72
112
2011/07/07
5
7+4+10
24,25,26
21
73
168
2011/08/05
6
18
27
18
74
144
2011/08/31
7
5+14
9,12
19
75
152
2011/09/27
8
15
39
15
76
120
2011/10/18
9
4+4
29,30
8
77
64
2011/10/28
10
10+7+3
14,31,37
20
78
160
2011/11/11
11
8.5+5+8
41,42,43
21.5
79
172
2011/12/13
12
2+5+4+3+3
49,45,46,47,54
17
80
136
2012/01/05
242.25
totals
242.25
1938
Milestones are the target tasks achieved for a particular period for this project. The milestones for this project are represented in the table above. The identification of each milestone is listed in column 5 above with milestone 1 identified as ID 69 till milestone 12 identified as 80. •
Milestone 1 involves locating and defining the market of the product.
•
Milestone 2 creates a preliminary market plan while developing a design plan and design specs for the product
•
Milestone 3 stipulates the training of sales team and developing an advisement campaign while identifying possible risk factors
•
Milestone 4 involves the approving of the design plan and initial engineering spec.
•
Milestone 5 validates the consistency of product functionality, product design and engineering plans and the release of pre product specifications
•
Milestone 6 evaluates the design specifications and the construction of a functional model with a development and issue of a RFQ.
•
Milestone 7 issues a sample product and develops testing protocol for prototype while investigating quality control and procurement.
•
Milestone 8 designs process engineering plan and tests prototype.
•
Milestone 9 approves the model design, validates the design review and approves sample parts while testing the prototype.
•
Milestone 10 identifies the specific machine and manpower resources needed to produce the requirements for the product as well as assessing the necessary quality requirements.
•
Milestone 11 evaluates all supplier responses to RFQ and notifies those selected as well as initialization the manufacturing process.
•
Milestone 12 includes production and manufacturing of the product. 4
f.
Technical Requirements
Summary of product:
The product desired is to be a new plastic composite used in a large variety of applications. The client wants to use the specified composition to create a new plastic used for industrial sized containers to replace large metal containers. The desire is to use the containers to completely replace industrial sized metallic waste containers in the hopes of a greener product. Product Requirements:
1. The product must be recyclable. 2. The product should be cheaper and easier to produce than the current metal container used in industrial applications. 3. The product must satisfy all green product requirements and have a “green-label”. 4. The product must at least meet and preferably surpass all strength or endurance capabilities of the metal container. 5. The product must be able to handle extreme temperature and environmental conditions on an industrial scale. 6. The product should be light and easy to manoeuvre. 7. The product must not become susceptible to any materials or liquids placed within the container. i.e. must not become foul-odoured because of its containments etc. 8. The product should not be an eyesore. 9. The product must be of feasible composition so that a water or other non-toxic based paint can effectively and
f.
Technical Requirements
Summary of product:
The product desired is to be a new plastic composite used in a large variety of applications. The client wants to use the specified composition to create a new plastic used for industrial sized containers to replace large metal containers. The desire is to use the containers to completely replace industrial sized metallic waste containers in the hopes of a greener product. Product Requirements:
1. The product must be recyclable. 2. The product should be cheaper and easier to produce than the current metal container used in industrial applications. 3. The product must satisfy all green product requirements and have a “green-label”. 4. The product must at least meet and preferably surpass all strength or endurance capabilities of the metal container. 5. The product must be able to handle extreme temperature and environmental conditions on an industrial scale. 6. The product should be light and easy to manoeuvre. 7. The product must not become susceptible to any materials or liquids placed within the container. i.e. must not become foul-odoured because of its containments etc. 8. The product should not be an eyesore. 9. The product must be of feasible composition so that a water or other non-toxic based paint can effectively and efficiently colour or texture the product. Project Requirements: th
th
1. The project takes place from the 15 February 2011 to the 5 of January 2012. 2. There has to be a completed Market assessment on the feasibility of the product. 3. The procurement of the quote of the product must be established. 4. The capabilities of the suppliers must be identified. 5. Design of the entire product must be completed including specifications, risk analysis, design analysis and the possible testing requirements. 6. All engineering specifications must be completed regarding pre-production specifications, a functional model of the product, the validation of the product and secure final approval of engineering, design and manufacturing. 7. The quality of the product from an engineering standpoint must be evaluated including the testing of the prototype and a evaluation of all results with all weaknesses identified. 8. The manufacturing process must be established with all relevant tasks completed including the contracting of deliveries and a production pilot test. 9. Finally the commercialization of the completed product must be completed including a marketing program, the procurement of a sales team, an advertising campaign and an official launch date of the product.
6
g. Limits and Exclusions Limits
The limits associated with the company D&J for re-engineering of existing products and developing new products. The company has recently expanded in its capabilities by developing design and engineering expertise in-house. This approach has lead to an expansion of the company’s business. D&J thus tend to continue to develop in-house engineering and develop new products at a competitive level. D&J have therefore acquired the expertise of a project manager. D&J’s new development and re-engineering have outlined the following limits for this specific project. 1) Cost effective. The project has been given a specific budget of $380 000, 2) Time constraint. The project is run over a specific time interval, 243 days divided into 12 periods containing an overall of 53 tasks. 3)
Environmental constraints for the product. As the company is a plastic manufacturing company environmentally friendly concepts need to be addressed.
4) Environmental responsibility for project. Engineering’s involved with the project need to be as environmentally friendly as per regulations. 5) Specific standards and regulations. In developments of new products the specific standards and regulations need to be followed. 6) Regular informatory meetings. As the company is new to this branch of development the stake holders need to be regularly informed. 7) Functionality. The acquired recourses need to function at optimum capacity due to the time constraint and functionality needs to be as high as possible. Exclusions
The exclusions of the project are a minimum as the project involves market assessment, commercialization, design, engineering, engineering quality, procurement and manufacturing. However the project ends after the product launch and debugging of the product system, the exclusions of the product are listed below. 1) The project doesn’t continue production after initial launch. 2) The project doesn’t involve services of the product or follow up development on the product. 3) Once the Product is launched and debugged the project is terminated. 4) Project team is not involved in any manufacturing of products except for the project product. 5) The Project stipulates that no resource may quit until the project manager releases the individual of his/her responsibilities.
7
h. Customer’s Appropriate Review & Approval Procedures
Several of the deliverables of the project team need to be reviewed and approved by the customer, D& J Plastics. Each task is assigned a person to undertake it and someone in the project team to approve it. The customer does not want to be bothered after every deliverable is finished to review and approve it so they have asked to get feedback of the deliverables of each phase from the divisions of the project team. Each deliverable, however, must be reviewed and approved some or other time. The customer request directs the reviewing procedure of the deliverable through the correct managerial path. Periodically each project team approver of a division is required to give feedback to the customer approver and then the customer approver will review the tasks that are complete and the ones that are under construction. The divisions are listed below in the table, with the appropriate project team and customer approvers. As one can see on the planning (which can be found in the Appendix ), a project status meeting has been scheduled for each period. This will give the project team approver an opportunity to review actions that have taken place and also for him or her to meet with the respective customer approver.
Phase
Market Assessment
Specific deliverable to be approved
Marketing Evaluation
Project Team Approver
Customer Approver
Marketing Manager
Marketing Director
Engineer
Procurement Manager
Customer Preference Study Business Evaluation Procurement
RFQ’s Production Sample
&Senior Engineer
Vendor Selection Supplier Quality
Supplier Process Analysis
Quality Engineer
Sample Part Analysis Design
Procurement Manager & Head Quality Inspector
Design and Development Plan
Senior Product
Design Specification Report
Designer
Operations Manager
Risk Analysis Final Design Report Engineering
Engineering Specification Report
Engineer
Senior Engineer
Testing protocol report
Engineer & Quality
Senior Engineer & Head
Test Results Report
Engineer
Quality Inspector
Operations Specialist
Operations Manager
Functional Model Model Design Report Engineering Quality
Product Release Plan Manufacturing
Process Engineering Plan Production Plan 8
Production Control Plan Production Part Analysis Pilot Test Report Production Release Report Commercialization
Marketing Plan
Marketing Manager
Marketing Director
Project Manager
Board of Directors
Marketing Program Advertising campaign proposal Product Launch report
Project
Project Status Reports
Management
9
��������
Page e.
Planning…………………………………………………………………………………….11
f.
Baseline Project Plan……………………………………………………………….……16
g.
Budget……………………………………………………………………………………...17
h.
Minutes of Meetings………………………………………………………………….……28
10
�� �������� 1
TASK
D O I R E P
ASSIGNED RESOURCE
r e g a n a M j o r P
g n e r a r o n u
2
g n t e s i l r a a i c e r p S o n u
1
t g s i l n a e i c e r p a S
c r u e o g r a n r a o M n u
c r u e o n r g i s r e o D n e
r e n g i s e D
r e e t n s i i l g a n i c E e y p t i S l a u Q
2
1
2
r e e n i g n E y t i l a u Q
r e e n i g n E
r e e n i g n E
SUMMARY OF ACTIONS
S T N E V E
0 s u t a t s t c e j o r p
0 0
BID
BID
BID
BID
BID
0 0 Project Management Period 1 Evaluate market Develop Business opportunity Customer preference study Business evaluation (NPV, etc.) Develop preliminary marketing plan Develop marketing
1
Project manager
1
Junior marketing specialist
1
Marketing manager
1
Junior product designer
1
Junior marketing specialist
2
Junior marketing specialist
2
Marketing manager
G N I N I A R T
m a e t d g n n i a t e g e n m i t e e m
s u t a t s
G N I R I F
! g n i d d i b f o s t o l
d n a g n g i t n e t i e e m e s m u t a m t a s e t t c e j o r p
BID
G N I D D I B
r e n g i s e d t c u d o r p r o i n e s
g n i t e k r a m
g m n a i t t e e e d m n a
11
program Project Management
2
Project manager
2
Junior product designer
Design specs.
2
Senior product designer
Train sales team
3
Junior marketing specialist
Advertising campaign
3
Marketing manager
3
Project manager
3
Junior product designer
3
Senior product designer
4
Project manager
Design labelling
4
Junior product designer
Approve design
4
Senior product designer
Initial engineering specs.
4
Engineer
5
Project manager
Period 2 Design and development plan
Project Management Period 3 Identify testing requirements Risk analysis Project Management Period 4
Project Management Period 5 Design verification activities Verification design review
5 5
D I B
D I B
Senior product designer & Junior product designer Engineer
12
D I B
d n a g n i t g n e i e t e m e s m u t a m t a s e t t c e j o r p
s u t a t s t c e j o r p
m a e t d g n n i a t e g e n m i t e e m
s u t a t s t c e j o r p
d g n n i a t e g e n m i t e m e a m t e
s r e e n i g n e o w t
r e g a n a m g n i t e k r a m
s l l i k - s l k r a a n m o . s r n e u p j r e t n i r e e n i g n e y t i l a u q
program Project Management
2
Project manager
2
Junior product designer
Design specs.
2
Senior product designer
Train sales team
3
Junior marketing specialist
Advertising campaign
3
Marketing manager
3
Project manager
3
Junior product designer
3
Senior product designer
4
Project manager
Design labelling
4
Junior product designer
Approve design
4
Senior product designer
Initial engineering specs.
4
Engineer
5
Project manager
Period 2 Design and development plan
Project Management Period 3 Identify testing requirements Risk analysis Project Management Period 4
Project Management Period 5 Design verification activities Verification design review
5 5
D I B
D I B
Senior product designer & Junior product designer Engineer
D I B
d n a g n g i t n e t i e e m e s m u t a m t a s e t t c e j o r p
s u t a t s t c e j o r p
m a e t d g n n i a t e g e n m i t e e m
s u t a t s t c e j o r p
d g n i n t a e g e n m i t e m e a m t e
s r e e n i g n e o w t
r e g a n a m g n i t e k r a m
s l l i k - s l k r a a n m o . s r n e u j p r e t n i r e e n i g n e y t i l a u q
12
Release pre-production specifications Build functional model Evaluate design specifications Project Management
5
Engineer
6
Engineer
6
Quality Engineer
6
Project manager
Identify vendors
6
Engineer
Develop and Issue RFQ
6
Engineer
7
Project manager
7
Engineer
Period 6
Project Management Period 7 Issue sample (production equivalent) Perform supplier process
D I B
7
Quality engineer
7
Engineer
8
Junior Marketing Specialist
8
Project manager
Approve sample parts
8
Quality engineer
Process engineering plan
8
Engineer
capability Develop testing protocol for prototype Show functional model at trade show Project Management Period 8
s u g t n a i t s t t e c e e m j o r m p a e , t Y d T n R a A g n P i t A e Z e Z I m P
D I B
13
s l l i k s l a i c n a n i f n a m t c e j o r p
t c u d o r p r o i n e s d n a r o i n u j
d n a g n g i t n e t i e e m e s m u t a m t a s e t t c e j o r p
r e e n i g n e y t i l a u q
g n i t g n e i e t e m e s m u t a m t a s e t t c d e n j o r a p
t s i l a i c e p s s n o i t a r e p o
s r e n g i s e d
Release pre-production specifications Build functional model Evaluate design specifications Project Management
5
Engineer
6
Engineer
6
Quality Engineer
6
Project manager
Identify vendors
6
Engineer
Develop and Issue RFQ
6
Engineer
7
Project manager
7
Engineer
Period 6
Project Management Period 7 Issue sample (production equivalent) Perform supplier process
D I B
7
Quality engineer
7
Engineer
8
Junior Marketing Specialist
8
Project manager
Approve sample parts
8
Quality engineer
Process engineering plan
8
Engineer
capability Develop testing protocol for prototype Show functional model at trade show Project Management Period 8
s u g t n a i t s t t e c e e m j o r m p a e , t Y d T n R a A g n P i t A e Z e Z I m P
D I B
s l l i k s l a i c n a n i f n a m t c e j o r p
t c u d o r p r o i n e s d n a r o i n u j
d n a g n i t g n e i e t e m e s m u t a m t a s e t t c e j o r p
r e e n i g n e y t i l a u q
g n g i t n e t i e e m e s m u t a m t a s e t t c d e n j o r a p
t s i l a i c e p s s n o i t a r e p o
s r e n g i s e d
13
Design validation activities
8
Engineer
Test prototype
8
Quality engineer
Validation design review
9
Engineer
Approve model design
9
Engineer
9
Project manager
9
Quality engineer
10
Project manager
Qualify Supplier
10
Quality egineer
Product release meetings
10
Quality engineer
Develop production plan
10
Operations Specialist
Design transfer activities
10
Engineer x 2
11
Project manager
11
engineer
11
Operations specialist
Approve production parts
11
Operations Specialist
Contracting for deliveries
11
engineer
Project Management Period 9 Evaluate results of tests and identify weaknesses Project Management Period 10
Project Management Period 11 Assess RFQ responses and select vendors Develop production control plan
o r , g p ) i n c t g n g e e i n p e t s m e e e . e p s m u m o t a m e d t n n s a e t A o - . t d n n c e j n o - a r o a e m p n o
r e e n i g n e y t i l a u q
g n i t g n e i e t e m e s m u t a m t s a e t t c d e n j o r a p
d n a g n i t g n e i e t e m e s m u t a m t a s e t t c e j o r p
14
r e e n i g n e y t i l a u q
Design validation activities
8
Engineer
Test prototype
8
Quality engineer
Validation design review
9
Engineer
Approve model design
9
Engineer
9
Project manager
9
Quality engineer
10
Project manager
Qualify Supplier
10
Quality egineer
Product release meetings
10
Quality engineer
Develop production plan
10
Operations Specialist
Design transfer activities
10
Engineer x 2
11
Project manager
11
engineer
11
Operations specialist
Approve production parts
11
Operations Specialist
Contracting for deliveries
11
engineer
Project Management Period 9 Evaluate results of tests and identify weaknesses Project Management Period 10
Project Management Period 11 Assess RFQ responses and select vendors Develop production control plan
o r , g p ) i n c t g n g e e i n p e t s m e e e . e p s m u m o t a m e d t n n s a e o A t t . c d n n e j n o - a o a e m r p n o g n g i t n e t i e e m e s m u t a m t s a e t t c d e n j o a r p
d n a g n i t g n e i e t e m e s m u t a m t a s e t t c e j o r p
14
Production release
12
Operations specialist
Product launch
12
Junior marketing specialist
12
Project manager
12
Operations specialist
12
Operations specialist
12
Operations specialist
Project Management Period 12 Submit production purchase order Production pilot test Debugging production system
r e e n i g n e y t i l a u q
m a e t d n a g n i t g n e i e t e m e s m u t a t s t c e j o r p
15
r e e n i g n e y t i l a u q
Production release
12
Operations specialist
Product launch
12
Junior marketing specialist
12
Project manager
12
Operations specialist
12
Operations specialist
12
Operations specialist
Project Management Period 12 Submit production purchase order Production pilot test Debugging production system
m a e t d n a g n i t g n e i e t e m e s m u t a t s t c e j o r p
15
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16
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PLEASE NOTE THAT IN THE ONLINE SUBMITTED VERSION THIS PAGE WILL BE BLANK AS THE PROJECT FILE IS TOO UNCLEAR TO ADD TO THIS DOCUMENT DIRECTLY. T HE PROJECT FILE IS, HOWEVER , ADDED AS A ELECTRONIC FILE TO THE SUBMISSION.
16
�� ������ Note on budget:
Rates for team members are field averages. (I.e. project manager’s budgeted rate is the average of all project manager’s starting rate in the simulation) An idle team member is paid 20% of his or her rate. Total budget available:$380 000.00 Budgeted Expenses: $459 609.44
Assigned Workers
Idle Workers
Events/Training
Period n o i t i s o P
k s a T
e t a R
n o i t i s o P
l a t o T
s r u o H
e t a R
l a t o T
s r u o H
Project
1
Project
Management
manager
Period 1
n o i t p i r c s e D
t s o C
Project Project $131.33
200.00
$
26 266.67
Junior
manager
Status $
26.27
62.00
$
1 628.53
Meeting
$
-
$
-
Junior
marketing
Evaluate
specialist 1
market
marketing $ 49.88
96.00
$
4 788.71
specialist 1
Team $
9.98
166.00
$
1 656.09
$
18.73
150.00
$
2 810.00
Develop Marketing
Business
manager
opportunity
Marketing $ 93.67
112.00
$
10 490.67
17
manager
Meeting
�� ������ Note on budget:
Rates for team members are field averages. (I.e. project manager’s budgeted rate is the average of all project manager’s starting rate in the simulation) An idle team member is paid 20% of his or her rate. Total budget available:$380 000.00 Budgeted Expenses: $459 609.44
Assigned Workers
Idle Workers
Events/Training
Period n o i t i s o P
k s a T
e t a R
n o i t i s o P
l a t o T
s r u o H
e t a R
l a t o T
s r u o H
Project
1
Project
Management
manager
Period 1
n o i t p i r c s e D
t s o C
Project Project $131.33
200.00
$
26 266.67
Junior
manager
Status $
26.27
62.00
$
1 628.53
Meeting
$
-
$
-
$
-
$
-
$
-
$
-
Junior
marketing
Evaluate
specialist 1
market
marketing $ 49.88
96.00
$
4 788.71
specialist 1
Team $
9.98
166.00
$
1 656.09
$
18.73
150.00
$
2 810.00
$
10.32
94.00
$
970.08
$
9.98
230.00
$
2 294.59
$
9 359.30
Meeting
Develop Marketing
Business
manager
opportunity
Marketing $ 93.67
112.00
$
10 490.67
manager
17
Junior
Customer
Junior
product
preference
designer
study
Junior
Business
Junior
marketing
evaluation
marketing
specialist 2
(NPV, etc.)
product $ 51.60
$ 49.88
168.00
32.00
SUBTOTALS:
$
8 668.80
$
1 596.24
$
51 811.07
designer
specialist 2
GRAND TOTAL:
$ 61 170.37
PERIOD BUDGET:
$ 52 280.00 Develop Junior
preliminary
Junior
Project
marketing
marketing
marketing
Status
specialist
plan
$ 49.88
40.00
$
1 995.29
specialist
$
9.98
184.00
$
1 835.67
Meeting
Develop Marketing
marketing
manager
program
Marketing $ 93.67
120.00
$
11 240.00
manager
$131.33
112.00
$
14 709.33
manager
Team $
18.73
104.00
$
1 948.27
$
26.27
112.00
$
2 941.87
$
10.32
56.00
$
577.92
$
15.33
192.00
$
2 942.84
Meeting
Project 2
Project
Management
manager
Period 2
Project
Junior
Design and
Junior
product
development
product
designer
plan
$ 51.60
168.00
$
8 668.80
Senior
SUBTOTALS:
designer Senior
product
Design
designer
specs.
product $ 76.64
32.00
$
2 452.36
$
39 065.79 18
designer
$ 10 246.56
Junior
Customer
Junior
product
preference
product
designer
study
Junior
Business
marketing
evaluation
specialist 2
(NPV, etc.)
$ 51.60
168.00
$
8 668.80
designer
$
10.32
94.00
$
970.08
$
9.98
230.00
$
2 294.59
$
9 359.30
Junior marketing $ 49.88
32.00
SUBTOTALS:
$
1 596.24
$
51 811.07
specialist 2
$
-
$
-
$
-
$
-
$
-
$
-
$
-
GRAND TOTAL:
$ 61 170.37
PERIOD BUDGET:
$ 52 280.00 Develop Junior
preliminary
marketing
marketing
specialist
plan
Junior
Project
marketing $ 49.88
40.00
$
1 995.29
specialist
Status $
9.98
184.00
$
1 835.67
Meeting
Develop Marketing
marketing
manager
program
Marketing $ 93.67
120.00
$
11 240.00
manager
Team $
18.73
104.00
$
1 948.27
$
26.27
112.00
$
2 941.87
$
10.32
56.00
$
577.92
$
15.33
192.00
$
2 942.84
Meeting
Project 2
Project
Management
Project
manager
Period 2
Junior
Design and
Junior
product
development
product
designer
plan
$131.33
$ 51.60
112.00
168.00
$
$
14 709.33
8 668.80
Senior
manager
designer Senior
product
Design
designer
specs.
product $ 76.64
32.00
SUBTOTALS:
$
2 452.36
$
39 065.79
designer
$ 10 246.56
18
GRAND TOTAL:
$ 49 312.35
PERIOD BUDGET:
$ 39 600.00 Junior marketing
Train sales
specialist
team
Marketing
Advertising
manager
campaign
Project manager
Junior product designer
$ 49.88
176.00
$
8 779.29
$ 93.67
224.00
$
20 981.33
$131.33
112.00
$
14 709.33
Identify
specialist
$
9.98
48.00
$
478.87
manager
Meeting Team
$
18.73
0.00
$
-
$
26.27
112.00
$
2 941.87
$
10.32
144.00
$
1 486.08
$
15.33
144.00
$
2 207.13
$
7 113.94
Meeting
manager
product
requirements $ 51.60
80.00
$
4 128.00
designer Senior
product
Risk
designer
analysis
product $ 76.64
80.00
$
6 130.91
$
54 728.87
$ 61 842.81
PERIOD BUDGET:
Status
Junior
testing
GRAND TOTAL:
marketing
Project
Management
Senior
SUBTOTALS:
Project
Marketing
Project Period 3
Junior
$ 28 000.00
19
designer
GRAND TOTAL:
$ 49 312.35
PERIOD BUDGET:
$ 39 600.00 Junior
Junior
marketing
Train sales
specialist
team
Marketing
Advertising
manager
campaign
Project manager
Junior product designer
marketing $ 49.88
176.00
$
8 779.29
specialist
Status $
9.98
48.00
$
478.87
Marketing $ 93.67
224.00
$
20 981.33
Project
manager
Meeting
$
-
$
-
$
-
$
-
$
-
Team $
18.73
0.00
$
-
$
26.27
112.00
$
2 941.87
$
10.32
144.00
$
1 486.08
$
15.33
144.00
$
2 207.13
$
7 113.94
Meeting
Project
Management Period 3
Project
$131.33
112.00
$
14 709.33
Identify
manager
Junior
testing
product
requirements $ 51.60
80.00
$
4 128.00
Senior
designer Senior
product
Risk
designer
analysis
product $ 76.64
80.00
SUBTOTALS:
$
6 130.91
$
54 728.87
designer
GRAND TOTAL:
$ 61 842.81
PERIOD BUDGET:
$ 28 000.00
19
Project manager
Project
Project
Management Period 4
Status $131.33
104.00
$
13 658.67
Junior product
Design
designer
labelling
product
Approve
designer
design
11.09
112.00
$
1 241.96
Marketing $ 51.60
40.00
$
2 064.00
Meeting
$ 76.64
32.00
$
2 452.36
$
9.98
112.00
$
1 117.36
$
26.27
8.00
$
210.13
$
10.32
72.00
$
743.04
$
15.33
80.00
$
1 226.18
Meeting
manager Junior
engineering specs.
Specialist
Team
Project
Initial Engineer 1
$
Junior
Senior 4
Engineer 2
product $ 55.44
40.00
$
2 217.78
designer Senior product designer Engineer 1
$
SUBTOTALS:
20 392.81
GRAND TOTAL:
$ 26 329.88
PERIOD BUDGET:
$ 18 600.00
20
Interpersonal $
11.09
72.00
$
798.40
$
5 337.08
course
$600.00
$600.00
Project manager
Project
Project
Management
Status
Period 4
$131.33
104.00
$
13 658.67
Junior product
Design
designer
labelling
product
Approve
designer
design
Engineer 1
$
11.09
112.00
$
1 241.96
$
9.98
112.00
$
1 117.36
$
26.27
8.00
$
210.13
$
10.32
72.00
$
743.04
$
15.33
80.00
$
1 226.18
Meeting
$
-
$
-
Junior Marketing $ 51.60
40.00
$
2 064.00
Senior 4
Engineer 2
Specialist
Meeting
Project $ 76.64
32.00
$
2 452.36
manager
Initial
Junior
engineering
product
specs.
Team
$ 55.44
40.00
$
2 217.78
designer Senior product designer Engineer 1
$
SUBTOTALS:
Interpersonal $
11.09
72.00
20 392.81
$
798.40
$
5 337.08
course
$600.00
$600.00
GRAND TOTAL:
$ 26 329.88
PERIOD BUDGET:
$ 18 600.00
20
Project manager
Project
Junior
Management Period 5
Marketing $131.33
120.00
$
15 760.00
Specialist
Senior
Senior
product
product
designer &
designer &
Junior
Design
Junior
product
verification
product
designer
activities
5
Project
$ 76.64
56.00
$
4 291.64
designer
Status $
9.98
168.00
$
1 676.05
Meeting
$
-
$
-
$
-
Team $
15.33
112.00
$
1 716.65
$
11.09
136.00
$
1 508.09
$
11.09
88.00
$
975.82
$
26.27
8.00
$
210.13
$
6 086.75
Meeting
Verification Engineer 1
design review
Engineer 1 $ 55.44
32.00
$
1 774.22
Release preEngineer 2
production
Engineer 2
specifications $ 55.44
80.00
$
4 435.56 Project manager
$
SUBTOTALS:
26 261.41
GRAND TOTAL:
$ 32 348.16
PERIOD BUDGET:
$ 24 800.00
21
Project manager
Project
Junior
Project
Management
Marketing
Status
Period 5
$131.33
120.00
$
15 760.00
Specialist
Senior
Senior
product
product
designer &
designer &
Junior
Design
Junior
product
verification
product
designer
activities
5
$ 76.64
56.00
$
4 291.64
designer
$
9.98
168.00
$
1 676.05
Meeting
$
-
$
-
$
-
$
-
$
-
Team $
15.33
112.00
$
1 716.65
$
11.09
136.00
$
1 508.09
$
11.09
88.00
$
975.82
$
26.27
8.00
$
210.13
$
6 086.75
Meeting
Verification Engineer 1
design review
Engineer 1 $ 55.44
32.00
$
1 774.22
Release preEngineer 2
production
Engineer 2
specifications $ 55.44
80.00
$
4 435.56 Project manager
$
SUBTOTALS:
26 261.41
GRAND TOTAL:
$ 32 348.16
PERIOD BUDGET:
$ 24 800.00
21
Engineer 1
Build
Junior
Project
functional
Marketing
Status
model
$ 55.44
144.00
$
7 984.00
Specialist
$
9.98
144.00
$
1 436.61
$
11.09
0.00
$
-
Meeting
Evaluate Quality
design
Engineer 1
specifications
6
Engineer 1 $131.33
Project manager
Engineer 2
Engineer 2
80.00
$
10 506.67
Project $131.33
72.00
$
9 456.00
Identify vendors
Engineer 1
$ $
26.27
64.00
$
1 681.07
Project $ 55.44
56.00
$
3 104.89
$ 55.44
48.00
$
2 661.33
$
33 712.89
Develop and Issue RFQ
Meeting
Quality
Management Period 6
Team
SUBTOTALS:
manager Engineer 2
Pizza party
70.00
Financial $
26.27
72.00
$
1 891.20
$
11.09
40.00
$
443.56
$
5 452.43
course
$600.00
$670.00
GRAND TOTAL:
$ 39 835.32
PERIOD BUDGET:
$ 29 000.00 Project manager
7
Project
Junior
Project
Management
Marketing
Status
Period 7
$131.33
88.00
$
11 557.33
Issue sample Engineer 1
$
9.98
154.00
$
1 536.38
Project
(production equivalent)
Specialist
$ 55.44
40.00
$
2 217.78
22
manager
Meeting
$
-
$
-
Team $
26.27
66.00
$
1 733.60
Meeting
Engineer 1
Build
Junior
Project
functional
Marketing
Status
model
$ 55.44
144.00
$
7 984.00
Specialist
$
9.98
144.00
$
1 436.61
Meeting
$
-
$
-
Evaluate Quality
design
Engineer 1
specifications
6
Engineer 1 $131.33
Project manager
Engineer 2
Engineer 2
80.00
$
10 506.67
Project $131.33
72.00
$
9 456.00
Identify vendors
11.09
0.00
$
-
Engineer 1
Meeting
$ $
26.27
64.00
$
1 681.07
Project $ 55.44
56.00
$
3 104.89
$ 55.44
48.00
$
2 661.33
$
33 712.89
Develop and Issue RFQ
$ Quality
Management Period 6
Team
SUBTOTALS:
manager Engineer 2
Pizza party
70.00
Financial $
26.27
72.00
$
1 891.20
$
11.09
40.00
$
443.56
$
5 452.43
course
$600.00
$670.00
GRAND TOTAL:
$ 39 835.32
PERIOD BUDGET:
$ 29 000.00 Project manager
7
Project
Junior
Project
Management
Marketing
Status
Period 7
$131.33
88.00
$
11 557.33
Issue sample Engineer 1
$
9.98
154.00
$
1 536.38
Project
(production equivalent)
Specialist
$ 55.44
40.00
$
2 217.78
manager
Meeting
$
-
$
-
$
-
$
-
$
-
Team $
26.27
66.00
$
1 733.60
$
11.09
114.00
$
1 264.13
$
26.27
42.00
$
1 103.20
$
11.09
90.00
$
998.00
$
6 635.31
Meeting
22
Perform Quality
supplier
engineer 1
process capability
Engineer 1 $131.33
112.00
$
14 709.33
Develop Engineer 2
testing
Quality
protocol for
engineer 1
prototype
$ 55.44
64.00
$
3 548.44 Engineer 2
$
SUBTOTALS:
32 032.89
GRAND TOTAL:
$ 38 668.20
PERIOD BUDGET:
$ 22 800.00 Junior Marketing Specialist Project
8
manager
Show
Junior
functional model at trade show
$ 49.88
24.00
$
1 197.18
Project
Quality
Approve
engineer 1
sample parts
Specialist
Status $
9.98
96.00
$
957.74
$
26.27
96.00
$
2 521.60
$
26.27
56.00
$
1 470.93
$
11.09
0.00
$
-
Project
Management Period 8
Project
Marketing
$131.33
24.00
$
3 152.00
manager
Team
Quality $131.33
64.00
$
8 405.33
engineer 1
Process Engineer 1
engineering plan
Engineer 1 $ 55.44
120.00
$
6 653.33
23
Meeting
Meeting
Perform Quality
supplier
engineer 1
process capability
Engineer 1 $131.33
112.00
$
14 709.33
$
11.09
114.00
$
1 264.13
$
26.27
42.00
$
1 103.20
$
11.09
90.00
$
998.00
$
6 635.31
Develop Engineer 2
testing
Quality
protocol for
engineer 1
prototype
$ 55.44
64.00
$
3 548.44 Engineer 2
$
SUBTOTALS:
32 032.89
$
-
$
-
$
-
$
-
$
-
$
-
$
-
GRAND TOTAL:
$ 38 668.20
PERIOD BUDGET:
$ 22 800.00 Junior Marketing Specialist Project
8
manager
Show
Junior
functional model at trade show
$ 49.88
24.00
$
1 197.18
Project
Quality
Approve
engineer 1
sample parts
Specialist
Status $
9.98
96.00
$
957.74
Project
Management Period 8
Project
Marketing
$131.33
24.00
$
3 152.00
$131.33
64.00
$
8 405.33
manager
Meeting
Team $
26.27
96.00
$
2 521.60
$
26.27
56.00
$
1 470.93
$
11.09
0.00
$
-
$
11.09
80.00
$
887.11
$
26.27
40.00
$
1 050.67
$
5 930.31
Meeting
Quality engineer 1
Process Engineer 1
engineering plan
Engineer 1 $ 55.44
120.00
$
6 653.33
23
Design Engineer 2
Engineer 2
validation activities
Quality
Test
engineer 2
prototype
$ 55.44
40.00
$
2 217.78
$131.33
80.00
$
10 506.67
$
30 935.11
Quality
SUBTOTALS:
engineer 2
GRAND TOTAL:
$ 36 865.42
PERIOD BUDGET:
$ 21 960.00 Validation Engineer 1
design review
Engineer 2
manager 9
Operations $ 55.44
32.00
$
1 774.22
Specialist
Approve
Junior
model
Marketing
design Project
Project
$ 55.44
32.00
$
1 774.22
Specialist
Status $
10.31
64.00
$
659.78
Team $
9.98
64.00
$
638.49
engineer 1
Meeting
Project Management Period 9
Engineer 1 $131.33
32.00
$
4 202.67
One-one-on $
11.09
32.00
$
354.84
$
11.09
32.00
$
354.84
$
26.27
32.00
$
840.53
$
26.27
16.00
$
420.27
Evaluate Quality
Meeting
results of tests and
Engineer 2
identify weaknesses
$131.33
48.00
$
6 304.00 Project manager Quality engineer 24
chat
Design Engineer 2
Engineer 2
validation activities
Quality
Test
engineer 2
prototype
$ 55.44
40.00
$
2 217.78
$
11.09
80.00
$
887.11
$
26.27
40.00
$
1 050.67
$
5 930.31
Quality $131.33
80.00
SUBTOTALS:
$
10 506.67
$
30 935.11
engineer 2
$
-
$
-
$
-
$
-
$
-
GRAND TOTAL:
$ 36 865.42
PERIOD BUDGET:
$ 21 960.00 Validation Engineer 1
Project
design review
Operations $ 55.44
32.00
$
1 774.22
Approve Engineer 2
Project manager 9
$
10.31
64.00
$
659.78
$
9.98
64.00
$
638.49
Meeting
Junior
model design
Specialist
Status
Marketing $ 55.44
32.00
$
1 774.22
Specialist
Team Meeting
Project Management Period 9
Engineer 1 $131.33
32.00
$
4 202.67
One-one-on $
11.09
32.00
$
354.84
$
11.09
32.00
$
354.84
$
26.27
32.00
$
840.53
$
26.27
16.00
$
420.27
$
3 268.76
chat
Evaluate Quality engineer 1
results of tests and
Engineer 2
identify weaknesses
$131.33
48.00
$
6 304.00 Project manager Quality engineer 24
$
SUBTOTALS:
14 055.11
GRAND TOTAL:
$ 17 323.88
PERIOD BUDGET:
$ 12 800.00 n o i t i s o P
Project manager
Project
Management
Marketing
Status
Period 10
egineer 1
Supplier
Operations Specialist
$131.33
40.00
$
5 253.33
$131.33
80.00
$
10 506.67
Product $131.33
24.00
$
3 152.00
Develop $ 51.55
48.00
$
2 474.18
160.00
$
1 596.24
manager
egineer 1
engineer 2
$ 55.44
28.00
$
1 552.44
Specialist
$
26.27
120.00
$
3 152.00
$
26.27
80.00
$
2 101.33
$
26.27
136.00
$
3 572.27
$
10.31
112.00
$
1 154.62
$
11.09
132.00
$
1 463.73
$
11.09
132.00
$
1 463.73
Design Engineer 2
transfer activities
Engineer 1 $ 55.44
28.00
$
1 552.44 Engineer 2
25
Meeting
t s o C
$
-
$
-
Team
Operations
transfer activities
9.98
Quality
production plan
$
Quality
release meetings
Specialist Project
Design Engineer 1
e t a R
n o i t p i r c s e D
Junior
Qualify
engineer 2
e t a R
l a t o T
s r u o H
Project
Quality
Quality 10
k s a T
n o i t i s o P
l a t o T
s r u o H
Meeting
$
SUBTOTALS:
14 055.11
$
3 268.76
$
-
GRAND TOTAL:
$ 17 323.88
PERIOD BUDGET:
$ 12 800.00 n o i t i s o P
Project manager
n o i t p i r c s e D
Marketing
Status
Period 10
$131.33
40.00
$
5 253.33
$131.33
80.00
$
10 506.67
Product $131.33
24.00
$
3 152.00
Develop $ 51.55
48.00
$
2 474.18
160.00
$
1 596.24
manager
Meeting
$
-
$
-
$
-
$
-
$
-
$
-
$
-
Team $
26.27
120.00
$
3 152.00
$
26.27
80.00
$
2 101.33
$
26.27
136.00
$
3 572.27
$
10.31
112.00
$
1 154.62
$
11.09
132.00
$
1 463.73
$
11.09
132.00
$
1 463.73
Meeting
egineer 1
engineer 2
Operations
transfer activities
9.98
Quality
production plan
$
t s o C
Quality
release meetings
Specialist Project
Design Engineer 1
l a t o T
s r u o H
Management
Supplier
Specialist
e t a R
Project
egineer 1
Operations
n o i t i s o P
l a t o T
s r u o H
Junior
Qualify
engineer 2
e t a R
Project
Quality
Quality 10
k s a T
$ 55.44
28.00
$
1 552.44
Specialist
Design Engineer 2
transfer activities
Engineer 1 $ 55.44
28.00
$
1 552.44 Engineer 2
25
$
SUBTOTALS:
24 491.07
$ 14 503.92
GRAND TOTAL:
$ 38 994.99
PERIOD BUDGET:
$ 18 600.00 Project manager
Project
Junior
Project
Management
Marketing
Status
Period 11
$131.33
104.00
$
13 658.67
Specialist
$
9.98
172.00
$
1 715.95
Meeting
Assess RFQ engineer 1
responses
Project
and select
manager
vendors Operations specialist
Operations Specialist
engineer 2
$ 55.44
80.00
$
4 435.56
Team $
26.27
68.00
$
1 786.13
$
11.09
92.00
$
1 020.18
$
10.31
64.00
$
659.78
$
11.09
108.00
$
1 197.60
$
6 379.65
Meeting
Develop production control plan
engineer 1 $ 51.55
68.00
$
3 505.09
Approve production parts
Operations
40.00 $ 51.55
$
2 061.82
$
3 548.44
$
27 209.58
Contracting for deliveries
$ 55.44
64.00
SUBTOTALS:
specialist
engineer 2
GRAND TOTAL:
$ 33 589.22
PERIOD BUDGET:
$256 000.00 Operations
Production
specialist
release
Project $ 51.55
24.00
$
1 237.09 26
Engineer 1
$
11.09
136.00
$
1 508.09
Status
$
SUBTOTALS:
24 491.07
$ 14 503.92
$
-
$
-
$
-
$
-
$
-
$
-
$
-
GRAND TOTAL:
$ 38 994.99
PERIOD BUDGET:
$ 18 600.00 Project manager
Project
Junior
Management Period 11
Project
Marketing $131.33
104.00
$
13 658.67
Specialist
Status $
9.98
172.00
$
1 715.95
Meeting
Assess RFQ engineer 1
responses
Project
and select
manager
vendors Operations specialist
Operations Specialist
engineer 2
$ 55.44
80.00
$
4 435.56
Team $
26.27
68.00
$
1 786.13
$
11.09
92.00
$
1 020.18
$
10.31
64.00
$
659.78
$
11.09
108.00
$
1 197.60
$
6 379.65
$
1 508.09
Meeting
Develop production control plan
engineer 1 $ 51.55
68.00
$
3 505.09
Approve production parts
Operations
40.00 $ 51.55
$
2 061.82
$
3 548.44
$
27 209.58
$
1 237.09
Contracting for deliveries
$ 55.44
64.00
SUBTOTALS:
specialist
engineer 2
GRAND TOTAL:
$ 33 589.22
PERIOD BUDGET:
$256 000.00 Operations
Production
specialist
release
Project $ 51.55
24.00
Engineer 1
$
11.09
136.00
Status
26
Meeting
Junior marketing
Product
specialist
launch
Project manager
Team $ 49.88
24.00
$
1 197.18
Project $131.33
80.00
$
10 506.67
Submit Operations
production
specialist
purchase order
Operations
Production
specialist
pilot test
Operations specialist SUBTOTALS:
136.00
$
1 508.09
$
10.31
24.00
$
247.42
$
9.98
112.00
$
1 117.36
$
26.27
56.00
$
1 470.93
$
5 851.89
Meeting
specialist
marketing
$ $ 51.55
16.00
specialist
824.73
Project $ 51.55
40.00
$
2 061.82
$ 51.55
32.00
$
1 649.45
$
17 476.93
manager
Debugging production system
$ 23 328.83
PERIOD BUDGET:
11.09
Junior
GRAND TOTAL:
$
Operations
Management Period 12
Engineer 2
$186 000.00
27
Meeting
Junior marketing
Product
specialist
launch
Project manager
Team $ 49.88
24.00
$
1 197.18
Project $131.33
80.00
$
10 506.67
Submit Operations
production
specialist
purchase order
Operations
Production
specialist
pilot test
Operations specialist
$
11.09
136.00
$
1 508.09
$
10.31
24.00
$
247.42
$
9.98
112.00
$
1 117.36
$
26.27
56.00
$
1 470.93
$
5 851.89
Meeting
$
-
$
-
Operations
Management Period 12
Engineer 2
specialist
Junior marketing
$
specialist
$ 51.55
16.00
824.73
$ 51.55
40.00
$
2 061.82
$ 51.55
32.00
$
1 649.45
$
17 476.93
Project manager
Debugging production system
SUBTOTALS: GRAND TOTAL:
$ 23 328.83
PERIOD BUDGET:
$186 000.00
27
��
������� �� ��������
RB = R YNO BEYERS NDT = NINA DU T OIT MK = MOHAMMED KARJIKER BE = BILL EDMAYR MM = MARK MARAIS The team held meetings but also corresponded via email and a Facebook group. This way work could be divided and done by the individual members before the next meeting. Communication of meeting times and venues, as well as confirmation of which person is responsible for which task was more effective this way. The crucial emails and some Facebook correspondence are inserted below the meeting minutes.
16 February
Meeting Place: A303B Present: RB, NDT, BE, MM, MK 1.
Decisions:
��
������� �� ��������
RB = R YNO BEYERS NDT = NINA DU T OIT MK = MOHAMMED KARJIKER BE = BILL EDMAYR MM = MARK MARAIS The team held meetings but also corresponded via email and a Facebook group. This way work could be divided and done by the individual members before the next meeting. Communication of meeting times and venues, as well as confirmation of which person is responsible for which task was more effective this way. The crucial emails and some Facebook correspondence are inserted below the meeting minutes.
16 February
Meeting Place: A303B Present: RB, NDT, BE, MM, MK 1.
Decisions:
a. Wednesday proj. management lecture is a permanent meeting time. 2.
Next Meeting:
a. 22 February 3.
Tasks:
a. Everyone must read project assignment sheet and understand requirements of project. Minutes approved by: RB NDT MK BE MM
28
22 February
Meeting place: Firga Present: RB, NDT, BE, MM Excused: MK (received his planning) 1.
Actions :
i. 2.
Planned each period strategically so that people are not hired unnecessarily(see excel sheet)
Decisions:
a. Bid for less competent engineer and train them later on 3.
Questions:
a. Check the extra planning we did with Mohammed b. Will ask lecturer tomorrow about our planning c. 4.
Ask if engineer can do job of operations specialist
Next Meeting:
a. 2 March Minutes approved by: RB NDT MK BE MM
29
2 March
Meeting place: Room 303B Present: RB, NDT, MM Excused: BE, MK 1.
Period 1 decisions:
Task
Person Allocated to it
Project management
Project manager
Evaluate market
Two junior marketing specialists
Develop business…
Marketing manager and 1 jun. mark. Spec
Customer preference study
Junior product designer
Business evaluation
Junior marketing specialist
a. Need to bid for a senior product designer b. NDT will submit all decisions for period 1 2.
Other decisions:
a. Email was sent by NDT about work allocations – to be completed by 3/3 b. Team will meet on Sunday to complete scope and report 3.
Next meeting:
a. 3/3 at 4pm in S207 Minutes approved by: RB NDT MK BE MM
30
3 March
Meeting place : firga Present : BE, NDT, MM, MK, RB 1.
Agenda for 3/3 to 10/3 – bold indicates what was done on 3/3 a.
Update employee types for specific tasks
b. Look at how many people we need for each task c.
Look at how people will help each other in each period
d. Which people will we bid for? e.
When will we bid for them? How important are they? How much will we bid for them?
f.
Decide on % below milestone budget we are aiming for
g. Fill in budget h. Decide on events and managerial activities and training
i.
Fix baseline and work out how to show progress on it
j.
Do scope
k.
Make report
l.
Comment on report findings – graphs etc, what we expect to happen etc
m. Minutes of meetings – all signed etc 2.
Decisions:
a. Events in periods : o
every period a project status meeting and team meeting must take place
o
Once the operations specialist has arrive assign a one-on-one chat with proj. manager
o
Week 6 : pizza party for everyone (after some were fired)
MK MM
b. Training in periods: o
c.
Period 4: train Nelson (jun. mark. Specialist) in interpersonal skills
ALL
Bidding: o
Bid early for operations specialist to get good one – see excel sheet for bidding dates
o
We will look at average cost of a type of employee to determine budget for bidding for people
d. Task allocation: o
We will decide for each period who will help who – baseline plan is starting point
e. Budget o
3.
Aim for 10% below milestone budget in our budget
Questions to ask on webct – NDT to submit: a. How many days in a period? b. How can you show milestone budget on gantt chart?
4.
Actions – ALL contributed:
31
NDT
a. Final selection of resource categories for each specific task decided – see excel sheet b. Reduced the amount of operations specialist and engineers to be hired c. 5.
Decided on when to hire specific people – see excel sheet
Next meeting:
a. Sunday 15:00 at firga Minutes approved by: RB NDT MK BE MM 6 March
Meeting Place: Birga Present: MM, RB, BE, NDT, MK 1.
Actions:
a. Submit period decisions -according to excel sheets (done by: BE) b. Find out period lengths (done by: MM) c.
Update baseline plan (done by: RB)
d. Start project scope (done by: NDT & MK) e. WBS (done by: MM & BE) f. 2.
Questions to ask on webct (MK will submit them)
Decisions: •
Once we receive feedback on webct questions we will e-mail each other to divide up work and then NDT will put together final document.
Minutes approved by: RB NDT MK BE MM
32
9 March
Meeting Place: A303B Present: MM, RB, BE, NDT, MK 1.
Decisions:
a. People to submit period decisions: i. Sunday 13/3 - BE, MM ii. Wed 16/3 – NDT iii. Sunday 20/3 – MK 2. Project assignment actions: a. NDT will email answered questions from Schutte to everyone b. Everyone will update their sections and e-mail back to NDT c.
NDT will compile document
Minutes approved by: RB NDT MK BE MM E-mails:
Du Toit, Nina <
[email protected]> [
[email protected]] Sent: 28 February 2011 04:40 PM To:
Beyers, RD, Mnr <
[email protected]>; Marais, MS, Mnr <
[email protected]>; Edmayr, W, Mnr <
[email protected]>; Karjiker, MH, Mnr <
[email protected]>
Cc:
[email protected]
33
hey everyone. i am looking at our planning and realised we have a good starting point but need to do a lot more. we need to look at the hours of a task to see if we can use 1 engineer instead of assigning 2 etc. this will entail looking at the predecessors and critical path of our gantt chart. i think we were a bit hasty to just get another engineer or operations specialist in some places. 1. we need to decide who to put on the following tasks (we didnt make final decisions the other day) 1. 1 period 10 - qualify supplier task : we said a quality engineer but thought of having two people on it.... 1.2 period 11 - contracting for engineers : we said operations specialist or engineer , which one should we use? 1.3 period 12 - debugging production system : same issue as above. 2. we need to look at the following periods to see how many of one type of person we REALLY need (like i mentioned above we need to look at gantt chart and take into consideration that people might take longer to do task or which tasks can be both completed within time period) you can play around with gantt chart to see how we can make things better. these are the tasks in periods we need to see how many we need each type of person for: 2.1. period 5 - engineers for 2 tasks (verification design review and release pre-production specifications) 2.2. period 6 - engineers for 3 tasks (build functional model, indentify vendors, develop and issue RFQ) 2. 3. period 7 - engineers for 3 tasks (develop testing protocol for prototype, issue sample and the third task is to work with quality engineer doing perform supplier process capability. 2.4. period 8 - quality engineer for 2 tasks (approve sample parts and test prototype) engineers for 2 tasks (process engineer plan and design validation activities) 2.5. period 9 - engineers for 2 tasks(validation design review and approve model design) 2.6. period 10 - engineers for1 BIG task(design transfer activities) quality engineers for 2 tasks(quantify supplier - which can be done with someone else, the person that does this does 1.1 too which will tell you who is on the job , second task product release meetings) 2.7 period 11 - operations specialists for 4 tasks - might use engineer for one of them though (see 2.4) tasks are : assess RFQ responses, develop production control plan, approve production parts, contracting for deliveries) 2.8 period 12 - operations specialists for 4 tasks (submit production purchase order, production pilot test, debugging production system) 34
please look at the tasks in other periods that depend on your tasks or tasks that your task depends on. 3. we must consider bidding for people earlier than we need them if we really need a good or specific person. the cost of them being idle might be low compared to how badly we need them. I suggest getting a really good operations specialist and quality engineer. any suggestions on when we should bid for them? we can maybe discuss this further after we have completed the paragraph just above this. 4. we need to hand in a budget so we need to forecast who we will be hiring, when, bid amounts, training we want to do etc. I also think the second thing needs to be done before this can be done. once we have decided how many ppl we actually need we can decide on who we want, when, and for how much and training and managerial activities etc. ok so how are we going to go about this? the steps should be done systematically so I suggest we divide the work up. the first two points need to be divided up then. i hope you guys dont mind me dividing up the work, if you have an issue with it please let me know. i did it fairly evenly but had to consider which on step one affects step 2's questions as well..... marais 1.1
2.3
edmayr 1.2
2.4
karjiker 1.3
2.5
beyers 2.1
2.6
2.7 2.8
du toit 2.2 feel free to advise each other! please submit your decisions to be by tomorrow night so that I can update the plan so we can carry on with point 3's work :) please let me know if you do not understand what I have said. thanks guys!! Nina Du Toit ----------------------------------------Industrial Engineering Student Stellenbosch University 0724303937
[email protected]
RE: project
Edmayr, W, Mnr <
[email protected]> Sent: 25 February 2011 12:22 PM To:
Du Toit, Nina <
[email protected]>
35
Sup Think for marketing manager we should get Kaneyasu Yoshi - Marketing Manager Standard Rate
$98
Overtime Rate
$147
Quite expensive but well rounded and in the average price range for m.m. Cheers ______________________________________ From: Du Toit, Nina <
[email protected]> Sent: 25 February 2011 11:52 AM To: Edmayr, W, Mnr <
[email protected]>; Marais, MS, Mnr <
[email protected]>; Karjiker, MH, Mnr <
[email protected]>; Beyers, RD, Mnr <
[email protected]> Subject: project Please find attached the preliminary baseline gantt thingy. Notes: * I named them engineer1, engineer2, engineer3 etc. But we must check this to make sure that they are not doing more than one task in a period etc because it is quite confusing to make the baseline and keep track of this at the same time. * We must make sure that we choose the correct engineer for a specific task- check his stats for what we want him to do overall etc. ok so the simulation starts next week but we must bid for resources by sunday evening. we need to bid for the following: 1. project manager - karjiker 2. 2 x junior marketing specialist - du toit 3. marketing manager - edmayr 4. junior product designer - marais 36
i think each one of us should choose a person. just find a nice person and decide on a decent but not expensive bid in please. remember that for some positions we need an excellent person - like project manager - and for some its ok to train the person - like a junior marketing specialist.
ok so check the list above for who you need to bid for.
NB NB NB NB NB NB NB - do not submit the bids. just EMAIL ME the name and amount to bid. then beyers can submit all the decisions. is this ok with everyone? i know it sounds a bit deurmekaar but we need to hire lots of people and its pretty fair to divide the work this way. from the next period on we can assign one person per period to choose people etc.
ok. keep me updated please :) enjoy your weekend!
Nina Du Toit ----------------------------------------Industrial Engineering Student Stellenbosch University 0724303937
[email protected]
project - 1st draft is attached Du Toit, Nina <[email protected]> [[email protected]] Sent:
To:
09 March 2011 01:11 PM
Beyers, RD, Mnr <[email protected]>; Edmayr, W, Mnr < [email protected]>; Karjiker, MH, Mnr
37
<[email protected]>; Marais, MS, Mnr <[email protected]>; Du Toit, Nina [[email protected]]
Importance: High
Attachments: Project Management 412.docx (208 KB)
ITEMS IN BOLD ARE WEBCT QUESTIONS AND ANSWERS: In the project scope statement, what is meant by the technical requirements? No - it refers to the technical requirements of the product. Obviously, not a lot of information is known, and you will have to "dream"/fabricate a little to give it substance. This is obviously not the main focus of this course - but what is important to note, is that we need to specify somewhere what are the envisaged characteristics that we are supposed to deliver. 1. Are the objectives mainly focused on management e.g. ensure projects are delivered within the budget 2. Do we look at the tasks of each period to identify deliverables? 3. Is it the technical requirements of the product or the team? Team technical requirement e.g. have a certain amount of meetings 4. Should our baseline budget be the same as our MS project’s baseline cost? 5.Does MS project take the cost of inactive people into account when it calculates the budget? 6.What are exclusions? could you please give an example? 7. What is customer’s appropriate review and approval procedures 1. Yes, but also to deliver a product successfully in the market. 2. That can help, yes. 3. Product. See other responses. 4. Yes - for tasks. 5. No. Your challenge is thus to try to model it. 6. "The project does not include support after launch" 7. Each project phase must have some form of sign-off.
In addition, what should the limitations and exclusions section cover? Does this refer to the limitations of the project in the sense of, e.g. we are designing and implementing the new product, but will not be responsible for the further sales?
38
Yes. This is a contractual type statement to clarify what your assumptions are wrt what you will do, and what you believe should be excluded from your responsibilities.
WHAT YOU MUST DO TODAY: Mohammed : 1. objectives - make sure that objectives focus on managemenet as well as to deliver an product successfully in market 2. deliverable - u should be ok with this Mark: 1.Milestones: write a bit on each milestone- e.g milestone one (or period 1) focuses on locating and defining the market of product etc 2. Limits and Exclusions: i think u are on track with this. also maybe try separate product and project limits and exclusions - but keep both in! , focus on the type of statements you will find in a contract like the project team will not look at any other product manufacturing during the project and that people can't quit team until fired etc. Bill: 1. technical requirements: requirements are of the product according to him.you are allowed to make up a product in order to give technical requirements. maybe add some more of this. and try separate project requirements from product requirements so that the reader can f ollow logically. NBNBNB - > you need to look at marks work to see that we do not repeat stuff!! 2. customers appropriate review and approval procedures : look at each period or each deliverable that mohammed mentions and think if the plastics company people need to be informed of decisions being made or final designs. for example: if you do a marketing plan the company marketing manager needs to approve it. the head engineer of the company needs to approve stuff too. financial stuff needs to approved by financial director. etc e tc.... Ryno: 1. fix baseline according to webct requirements and check especially finances and amounts used Nina: 1. planning and budget are ok 2. update meeting minutes and get them signed
39
3. update document
Nina Du Toit ----------------------------------------Industrial Engineering Student Stellenbosch University 0724303937 [email protected]
Facebook Group:
Nina Du Toit Thursday at 5pm ok? Mohamed Hussein Karjiker I'm good with that March 2 at 8:39am · LikeUnlike Mark Marais Hey guys when we meeting again Mohamed Hussein Karjiker Hey..when r we having a meeting? Ryno Beyers Hi guys, looks like we've got the people we need :) Mohamed Hussein Karjiker AWESOME!!! February 28 at 10:03pm · LikeUnlike Nina Du Toit yay! sent u ppl emails yesterday, hope u got them :) Ryno Beyers 40
Okay I've done the bidding Mohamed Hussein Karjiker thanks man..let me know if we get our bids Ryno Beyers cool :) will do February 28 at 7:12pm · LikeUnlike Nina Du Toit Kurt Sandstrom bid $65 Mohamed Hussein Karjiker hey guys..Project manager :Kohana Washi .....bid $140 Ryno Beyers If you guys have time, your welcome to just check that I didn't mess anything up. Ryno Beyers okay, i've submitted the resource bids. I offered despina(the proj manager) $120/hour, and Kaneyasu (the marketing manager) $100/hour. Ryno Beyers what rate should be bid for? Mohamed Hussein Karjiker Despina monahan..high interpersonal skills...we need that in a project manager Nina Du Toit hey. we need to meet sometime to discuss the first thing we need to hand in before test week. see ur project study guide for more info... Ryno Beyers okay, thnx. I have entered the tasks etc. into the graph thing I made, I'm sending you an e-mail with a picture in a min. Nina Du Toit cool thanx i got it :) February 27 at 11:04am · LikeUnlike Nina Du Toit we only bid for the ones we want for period 1. Ryno Beyers I mean do we have to bid now* for all of them 41
