SCOPE DEFINITION OF TERMS MILITARY (SUBJECT TO) LETTER NON- MILITARY LETTERS INDORSEMENT MESSAGES NON-MILITARY (PERSONAL) TYPE OF LETTER PERSONNEL ACTION FORM ROUTINE SLIP
DEFINITION OF TERMS MILITARY (SUBJ-TO) LETTER – IS USED AS A MEANS OF COMMUNICATION AMONG MILITARY, NAVAL AND AIR PERSONNEL AND BETWEEN ACTIVITIES ACTIVITIE S OF THE T HE AFP. AFP.
NON-MILITARY (PERSONAL TYPE) LETTER - IS USED FOR CORRESPONDENCE WITH THE SECRETARY OF NATIONAL DEFENSE, OTHER GOVERNMENT DEPARTMENTS, CIVILIAN AGENCIES AND CIVILIANS.
ENDORSEMENT – IS A REPLY OF FORWARDING STATEMENT ADDED TO A MILLITARY LETTER.
DISPOSITION FORM – IS AN INFORMAL COMMUNICATION USED BETWEEN STAFF AGENCIES WITHIN A COMMAND’S HEADQUARTERS AND HAS VARIED PURPOSES.
PERSONAL ACTION FORM – IS INTENDED FOR USE TO INITIATE PERSONAL ACTIONS.
ROUTING SLIP - IS AN INFORMAL TYPE OF COMMUNICATION USED TO TRANSMIT OFFICIAL PAPERS FROM ONE TO ANOTHER WITHIN HEADQUARTERS.
RADIO MESSAGE – IS AN INFORMAL COMMUNICATION SENT THROUGH WIRE SERVICES TO FACILITATE ACTION ON A CERTAIN
MILITARY (SUBJECT – TO) LETTER
STYLE MILITARY (SUBJECT – TO) LETTER FOLLOWS A FUNDAMENTAL STYLE, VARYING ONLY IN DETAILS. THE LETTER SHOULD BE PHRASED IN A COURTEOUS WAY AND THE LANGUAGE USED SHOULD BE REFINED WITHOUT ANY VULGARITY. IT IS TYPED IN TWO (2) CARBON COPIES USING ONLY ONE (1) SIDE OF A BOND 8x10 ½ INCH IN SIZE.
MILITARY (SUBJECT – TO) LETTER
3 MAJOR COMPONENTS 1. HEADING – THIS PART OF ALL THE R U L CONSISTS ES MATERIAL ABOVE THE FIRST LINE OF THE BODY. IT 1. SPACING – THE BODY WILL R BEUSINGLESPACED, EXCEPT WHEN IT IS L E S AND CONTAINS THE OFFICE OF ORIGIN ADDRESS, LESS HAN NINE (9) LINES NO REPLY IS ANTICIPATED. IN FILE THIS CASE, REFERENCE, IDENTYING INITIALS, DATE, SUBJECT, 4. REFERENCES TO A PUBLICATION MUST BE AND IT WILL BE – REFERENCE DOUBLE-SPACED. DOUBLE SPACE IS SPECIFIC AUTHORIZED CHANNELS THROUGH WHICH THE LETTER WILL PASS,BEGINS WILL BE PARAGRAPHS. FULLY IDENTIFIED. WHEN REFERRING TO A BETWEEN THE FIRST FIRS T LINE OF THIS PORTION CORRESPONDENCE, INCLUDE TYPE,WILL FILE BE REFERENCE, OFFICE ON ADDRESS THE FITH BELOW THE INSIDE ADDRESS. AND TO WHICH THETHE LETTER SENT. OF ORIGIN, DATE AND SUBJECT. 2. 2. PARAGRAPHING WHETHER A MILITARY LETTER CONSISTS ONTHAT ONLY ONE BODY – THE – BODY OF THE LETTER IS 5. PAGE NUMBERING THE FIRST PAGE NOT HOWEVER, PARAGRAPH, THE – PARAGRAPH WILL IS NOT BENUMBERED. NUMBERED ALTHOUGH PART THAT PLACED BETWEEN THE HEADING AND CLOSE: THE SUCCEEDING PAGES WILL BE NUMBERED CONSECUTIVELY, ITS SUB-PARAGRAPS SUB-PARAGRAPS ARE LETTERED. IF THERE ARE TWO (2) OR TWO IT EXCEPT IS THE SUBSTANCE OF THE LETTER LAST PAGE.ARE PAGE NUMPARAGRAPHS, NUMBERS BERS ARE ARE CENTERED ONE BE (1) MORE. THE WHEN THERE MORE THEY AS WILL DISTINGUISHED FROM THE FORMAL BEGINNING AND FROM THE BOTTOM OF THE PAGE. NUMBERED CONSECUTIVELY. THE FIRST FIRST LINE OF A PARAGRAPH IS ENDING. INFIVE PREPARING THIS OF LINES THE LETTER INDENTED (5) SPACES. THEPORTION SUCCEEDING BEGIN AT THE 6. CONTINUATIONS – A PARAGRAPH OF THREE (3) OR MORE LINE WILL MARGIN. BELEFT GUIDED BY THEBETWEEN FOLLOWING RULES: NOT BE DIVIDED PAGES. AT LEAST TWO (2) LINES OF A DIVIDED PARAGRAPH WILL APPEAR ON EACH PAGE 3. ABBREVIATIONS MAY BE USED IN THE – AUTHORIZED 3. CLOSE – THE CLOSE OF ABBREVIATIONS MILITARY LETTER CONSIST BODY OF A MILITARY LETTER. LETTER. BUT THEY MUST BE USED SPARINGLY. OFABBREVIATIONS THE COMMAND AUTHORITY LINE, SIGNATURE ARE NORMALLY WRITTEN WITHOUT SPACING OR ELEMENT PERIODS.AND ENCLOSURE.
MILITARY (SUBJECT – TO) LETTER
CLOSE COMMAND OR AUTHORITY LINE – WHEN A MIL LTR IS SINGED FOR THE COMDR
OR HEAD OF A COMD, AGENCY, OR OFFICE BY AN INDIVIDUAL AUTHORIZED TO DO SO, AN AUTHORITY LINE IS SHOWN. THE AUTHORITY LINE INDICATES INDICATES THAT THAT IT IS AN EXPRESSION OF THE WILL OF THE COMDR, OR HEAD OF AGENCY OR OFFICE. THE COMD OR AUTHORITY LINE IS OMITTED WHEN THE HEAD OF A COMD, AGENCY, OR OFFICE PERSONALLY SIGNS THE LTR, OR WHEN THE BODY CONTAINS A MANDATORY PHRASE SUCH AS “THE COMMANDING GENERAL DESIRES...” THE COMD OR AUTHORITY LINE BEGINS ON THE SECOND LINE BELOW THE LAST PARAGRAPH DIRECTLY UNDER THE FIRST LETTER OF THE FIRST WORD OF THE PROCEEDING MAIN PARAGRAPH. PARAGRAPH. IT IS TYPED IN CAPIAL LETTERS & WITHOUT THE USE OF ABBREVIATIONS. IT END WITH A COLON. SIGNATURE ELEMENT – THIS POSITION IS TYPEWRITTEN FIVE (5) LINES BELOW
THE COMD OR AUTHORITY LINE AND INTENDED ONE (1) SPACE TO THE RIGHT FROM THE CENTER OF THE PAGE. PAGE. IT CONTAINS CONTAINS THE FIRST NAME, MIDDLE INITIAL& SURNAME OF THE OFFICER AUTHORIZED TO SIGN, FOLLOWED BY HIS RANK & BRANCH OF SVC, AND HIS OFFICIAL DESINGATION ON THE LAST LINE. THESE SHOULD BE TYPEWRITTEN IN BLOCK TYPE.
ENCLOSURE – THIS SPACE IS FOUND ON THE LEFT SIDE OF THE PAGE & IN THE
LINE WITH THE TYPED SIGNATURE OF THE SIGNATURE SIGNATURE BLOCK. IT CONTAINS CONTAINS A LISTING OF ALL ENCLOSURES WHICH ARE SUPPLEMENTARY DOCUMENTS THAT ARE SENT WITH THE COMMUNICATION TO PROVIDE ADDITIONAL INFORMATION.
HEADQUARTERS NCR REGIONAL COMMUNITY DEFENSE GROUP A R M Y R E S E RV E C O M MA N D Fort Andres Bonifacio, Makati City NCRX
27 June 2002
SUBJECT: Reference Materials, Materials, request request for
TO:
Task Force Commander Anti Crime Task Force Camp Aguinaldo, Quezon City
1. This Pertains to the the implementation of the the National Service Service Training Program (NSTP) or Republic Act Number 9163 which will be made effective this School Year 2002-03. The program is aimed at enhancing civic consciousness and defense preparedness in the youth while undergoing training in any of its three (3) components. The three (3) components are: Reserve Reserve Officers Training Corps (ROTC), Literacy Training Service (LTS) and Civic Welfare Training Service (CTWS). 2. The AFP will be the implementor of the ROTC Program while CHED and TESDA will implement the CTWS and LTS respectively. respectively. To make the ROTC Program more attractive attractive and interesting to the students, we have made some revisions in the present Program of Instruction (POI) to make it more responsive with the demands demands of the changing times. times. It is in this regard that we are requesting for reference materials for Anti and Counter Terrorism subject that focused on the organization, organization, functions and capabilities. 3. Request favorable consideration.
ERNIE A AMBOY MNSA Colonel (GSC) PA Group Commander
INDORSEMENT STYLES THE STYLE OF AN ENDORSEMENT IS GENERALLY THE SAME AS THEAT OF MIL (SUBJ(SUBJ-TO) TO) LTR. IT HAS THE SAME COMPONENTS AS THE MIL AND NON-MIL LETTERS. THERE IS ONE MAJOR DIFFERENCE BETWEEN A MIL LTR & AN ENDORSEMENT. IN AN ENDORSEMENT, THE DATE IS WRITTEN AT THE END OF THE OFFICE OF ORIGIN & ADDRESS. THE DATE IN A MIL LTR IS WRITTEN AS A SINGLE UNIT & LOCATED ON THE SECOND LINE BELOW THE ADDRESS OF THE ISSUING HQS OR OFFICE. ENDORSEMENT ARE NUMBERED CONSECUTIVELY. THERE ARE TWO (2) TYPES OF ENDORSEMENT USED IN THE MIL OTHER THAT THE FORMAL FORM NORMALLY PRACTICED. THESE ARE THE STAMP & CHECKED OR INITIAL ENDEROSEMENT. THEIR USES & STYLE ARE EXPLAINED HEREUNDER.
INDORSEMENT
STYLES IN
CASES
NOT
DISCIPLINARY
ENDORSEMENT IS AUTHORIZED. MIL LTR. THE ABBREVIATION
IN
NATURE,
THE
USE
OF
STAMP
IT HAS THE SAME ELEMENTS AS THE
“IND”
IS PRECEDED BY A BLANK SPACE FOR
THE ENDORSEMENT NUMBER. EXPRESSIONS FORMING THE BODY OF THE ENDORSEMENT INCLUDED THE FOLLOWING: APPROVED
DISAPRROVED
NOTE AND RETURN
CONCERNED NOTED
FOR COMPLIANCE
NO RECORD
FOR APPROPRIATE ACTION & RETURN
A
CHECKED
OR
INITAL
ENDORSEMENT
IS
USED
TO
FORWARD
COMMUNICATION WITHOUT WITHOUT COMMENT. IT IS INITIATED BY AN INDIVDUAL WHO
TRANSMIT
SEQUENCE.
THE
CORRESPONDENCE.
“FORWARDED”
AND
“RETURNED
IT
ALSO
NUMBERED
ARE NOT USED.
IN
HEADQUARTERS 1ST (MAMAPAPASANTA) READY RESERVE BATTALION 130RD CDC, NCRRCDG, ARESCOM Fort Andres Bonifacio, Makati City RRBN/3
09 June 2002
SUBJECT: Letter Order, request for CO, 1303RD CDC, NCRRCDG, ARESCOM Post
TO:
1. Request that TSg Juan C Dela Cruz ML-A378869 ML-A37886 9 PA (Res), a member of the this Unit to avail of the C-130 Air Craft in going to Zamboanga City from Manila to attend the burial of his mother on 15 June 2002. 2. Further request favorable consideration. consideration.
JUAN C SAN JUAN Major (INF) PA Battalion Comdr 1303rd CDC
1st Ind
GBLJR/mbi/57-34
HEADQUARTERS, 1303 RD CDC, NCRRCDG, ARESCOM Fort Bonifacio, Makati City, 09 June 2002 TO: Group Commander, NCRRCDG, ARESCOM Post
1. This pertains pertains to the basic basic letter request request of TSg Juan C Dela Dela Cruz ML-A378869 PA PA (Res), dated 09 Jun 02 requesting accommodation for C-130 Air Craft from Manila to Zamboanga City purposely to attend the burial of his mother on 15 Jun 02. 2. Request favorable favorable consideration. consideration.
NON-MILITARY (PERSONAL TYPE) LETTER A NON-MIL (PERSONAL TYPE) LETTER DIFFERS FROM A MIL (SUBJ-TO) LTR IN THE FOLLOWING ASPECT: 1. STYLE – IT FOLLOWS THE SAME GENERAL STYLE OF A CIVILIAN BUSINESS LETTER. IT USES A SALUTA SALUTATION TION WHICH IS A PART OF THE HEADING, AND A COMPLEMENTARY CLOUSE WHICH IS A PART OF THE CLOSE. THE USE OF ABBREVIA ABBREVIATION TION IS NOT AUTHORIZED. IT IS WRITTEN ON A BOND PAPER HAVING THE SAME SIZE AS THAT USED IN A MIL LTR. LTR. WHEN PREPARED, PREPARED, IT APPEARS LIKE A PICTURE IN A FRAME. THE SALUTATION HAS COLON TO DENOTE FORMALITY. THE USE OF THE IDENTIFYING REFERENCE IS OPTIONAL DEPENDING ON THE INSTRUCTIONS OF THE COMMANDER OR SUPERVISOR. IDENTIFY IDENTIFYING ING INITIALS & TELEPHO TELEPHONE NE NUMBER ARE OMITTED. THE DATE DATE IS TYPEWRITT TYPEWRITTEN EN IN THE SAME MANNER AS IN A CIVILIAN LTR. LTR. IT HAS AN INSIDE ADDRESS THAT THAT CONTAINS CONTAINS THE NAME & TITLE OF THE RECEIVER, STREET, CITY, AND PROVINCIAL ADDRESS
NON-MILITARY (PERSONAL TYPE) LETTER
2. BODY – PARAGRAPHS ARE NOT NUMBERED, SINGLE SPACING IS AUTHORIZED WHEN THE LETTER CONTAINS MORE THAN NINE (9) LINES. HOWEVER, WHEN IT IS SO SHORT SHORT,, OR WHEN IT HAS LESS THAN THAN NINE (9) LINES, DOUBLE SPACING SPACING IS OBSERVED. DOUBLE SPACING SPACING IS ALSO OBSERVED BETWEEN PARAGRAPHS. SUB-PARAGRAPHING IS AVOIDED. SUB-PARAGRAPHING AVOIDED. WHEN ABSOLUTELY, ABSOLUTELY, SUBPARAGRAPH ARE LETTERE LETTERED. D. REFERENCES ARE USED VERY SPARINGLY SPA RINGLY.. WHEN USED, THEY WILL BE IDEN IDENTIF TIFIED IED FULLY FULLY.. 3. CLOSE – THIS COMPONENT HAS A COMPLEME COMPLEMENT NTARY ARY CLOSE. THE COMPLEMENTARY CLOSE IN LIEU OF THE COMMAND OR AUTHORITY LINE. THE SIGNATURE & ENCLOSURE ARE ALSO INCLUDED. FOR THE SAKE OF UNIFORMITY, FORMAL OFFICIAL NON-MIL LETTERS SHOULDCARRY THE COMPLEMENTARY CLOSE “VERY TRULY YOURS” INSTEAD OF RESPECTFULLY YOURS” WHICH IS USED IN LETTERS INTENDED FOR RELIGIOUS LEADERS.
HEADQUARTERS NCR REGIONAL COMMUNITY DEFENSE GROUP A R M Y R E S E RV E C O M MA N D Fort Andres Bonifacio, Makati City April 11, 2001 ATTY. MARIO B. INOPIA Registrar, Saint Peter College Manggahan, Pasig City Dear Atty. Inopia: This is with reference to your letter request dated April 5, 2001 regarding On-Campus ROTC Classes for Summer 2001. We would like to inform your good office that NCRRCDG, ARESCOM is no longer conducting ROTC Summer Classes as per CHED Memorandum Order No. 14 series of 1999. However, in order to address your concern regarding your problems on ROTC matters, we are recommending to affiliate your school to other schools within the vicinity with activated ROTC Unit in order to facilitate and cater all ROTC requirements of your students. For further information, please find time to visit our unit so that we can assist you and help you regarding this matter. Thank you and we hope to be working with you someday. Very Truly yours,
TEDDY R ZAMORA Lt Colonel (OS) PA
PERSONNEL ACTION FORM PURPOSE THE PERSONNEL ACTION FORM, OFFICIALLY KNOWN AS AFP AGO
FROM NR 110, 110, HAS BEEN DEVISED FOR USE THROUGHOUT THE AFP. AFP. IT IS INTENDED FOR A WIDE VARIETY OF ROUTINE PERSONNEL ACTIONS. IT USUALLY PRESENT ON ONE PAGE THE ENTIRE RECORD OF ANY
SINGLE ACTION FROM STA START RT TO FINISH. BECAUSE IT IS SIMPLE AND EASY TO USE. IT SPEEDS UP THE HANDLING OF PERSONNEL ACTIONS EACH DAY.
USES AFP AGO FORM NR 110 IS USED TO REQUEST, RECOMMEND DIRECT
OR REPORT ANY PERSONNEL ACTION FOR WHICH NO OTHER STANDARD FORM IS REQUIRED, & WHEN NO OTHER TYPE OF COMMUNICATION IS REQUIRED OR IS BETTER. ALL ENTRIES IN THE FORM SHOULD BE AS BRIEF & DIRECT TO THE
POINT AS AS POSSIBL POSSIBLE. E.
IN ITS PREPA PREPARA RATION, TION, THE ASSISTA ASSISTANCE NCE OF
Request
(X)
Recommendation Recommendation ( )
Directive
( )
THRU: Channel TO: Commanding General Army Reserve Command Cp Riego de Dios, Tanza, Cavite
FM: MSg Mario B Inopia 641134 641134 (Inf) PA NCRRCDG, ARESCOM, Ft Bonifacio Makati City
1. Name, Grade, AFPSN, Unit & Station MSg Mario B Inopia 641134 (Inf) PA NCRRCDG, ARESCOM, Ft Bonifacio Makati City
2. Nature of activity & authority (If applicable) Request for fifteen (15) days R & R.
3. Reason for action:
4. Supplementary Data (As Required) a. Date entered entered Mil Svc Svc – 01 Feb 1974. b. Pending Case: None c. Address: Baleno, Masbate
a. That I want to avail my privilege privilege to have some R & R after conducting six (6) months of continuous combat operations. b. That I want to visit my family 5. Inclosure:
MSg Mario B Inopia 641134 (Inf) PA (Type Name and Signature) PROCESSING ACTION
NR 1
COMMENTS TO: Group Commander NCRRCDG, ARESCOM Post
Recommend approval. 2
TO: Commanding General Army Reserve Command Cp Riego De Dios, Tanza, Cavite
COMMENTS FROM: Commanding Officer HHSCOy, NCRRCDG, ARESCOM Fort Andre Bonifacio, Makati City GODOFREDO B LABITAN JR Major (INF) PA Commanding Commanding Officer FROM: Group Commander NCRRCDG, ARESCOM Fort Andre Bonifacio, Makati City ERNIE A AMBOY MNSA
ROUTING SLIP THE PRINCIPAL PURPOSE OF ROUTING SLIP IS TO TRANSMIT
PAPERS FROM OFFICE TO OFFICE WITHIN A HQS, OR FROM A SECTION WITHIN AN OFFICE OFFICE.. IT IS NEVER USED FORWA FORWARD RD PAP PAPAERS AERS TO AN OFFICE OUTSIDE A HEADQUARTER HEADQUARTERS. S. THE ROUTING SLIP SLIP IS USED TO SPEED UP TRANSMITTAL OF CORRESPONDENCE DIRECT TO ACTION SECTION WITHOUT THE NEED FOR FORMAL ENDROSEMENT. IT SECTION OF A HQS IS ENCOURAGED TO DESIGN APPROPRIATE
ROUTING SLIP FOR ITS PA PARTICUL RTICULAR AR USE. AS HAS ALREADY ALREADY BEEN MENTIONED, THIS FORM IS PRINTED IN ADV ADVANCE. ANCE.
GROUP G-3 ROUTING SLIP TO
FM
DATE
SENDERS SIGNATURE
SUBJECT: ACTION TAKEN
ACTION REQUESTED 1. Approval/Signature 2. Appropriate Staff Action 3. Comment/Recommendation 4. Study/Investigation 5. Reply for Signature 6. Reply Direct to Write Write 7. Report Due 8. Re-write/Re-draft 9. Rotation & Return
REMARKS:
10. Information 11. See/Call me 12. Dispatch 13. Missent 14. File 15. Guidance
DISPOSITION FORM USES 1. TO GIVE INSTRUCTION. 2. TO TRANSMIT AN AN ORDER, POLICY ADVICE, OR INFORMATION. INFORMATION. 3. TO REQUEST ACTION ACTION,, INSTRUCTION, POLICY OPINION, ETC. 4. TO TRACE ACTION, OR CHECK OR FOLLOW-UP IMPLEMENTATION IMPLEMENTATION OF ORDERS. 5. TO RECORD COMMENTS, COORDINATION AND RECOMMENDATION. RECOMMENDATION.
FORMAT EACH SEPARATE STATEMENTS IN THE DISPOSITION FORM AS “COMMENT” FOLLOW FOLLOWED ED BY A NUMBER. THE OTHER NECESSARY
ITEMS ARE PRINTED IN THE FORM ITSELF. MUL MULTIPLE TIPLE ADDRESS ARE USED. AUTHORIZED ABBREVIATIONS ABBREVIATIONS ARE ALSO USED. AT THE END OF THE “COMMENT”, THE SIGNATURE CONTAINS ONLY
THE LAST NAME OF THE HAED OF OFFICE FROM WHERE THE DISPOSITION FORM ORIGNIATES.
DISPOSITION FORM
FILE NUMBER: TO: GC
SECURITY CLASSIFICATIONS
SUBJECT: Availability of Vallejo Hall FM: EX-O
DATE: 03 July 2002 RCC/WNG/mbi/trz/57-65
Cmt Nr: ________
__________S3__________ __________S3__________ SUMMARY: 1. References: a. Ltr from LTC BENJAMIN L BARON (GSC) PA (RES) dtd 02 Jul 02. Subject: Availability Availability of Vallejo Hall. b. Endorsement letter from CO, 1303 th CDC dated 02 Jul 02. 2. Per reference reference 1a, LTC BENJAMIN BENJAMIN L BARON (GSC) (GSC) PA (RES), Bn Comdr of of 1st (MAMAPAPASANTA) (MAMAPAPASANTA) RRBn is requesting for the availability of Vallejo Hall on 091300 July 2002 to be used as venue of their Bingo Social. 3. Accordingly, Accordingly, the proceeds of the bingo social will be used as fund support in the conduct conduct of their unprogrammed/in-house unprogrammed/in-house training. 4. S3 recommends approval approval on the request of LTC BARON. BARON. 5. I concur. RECOMMENDATION: 6. Approval of para 2.
