Misrak TVET College Training, Teaching and Learning Materials Development yes
MISRAK TVET COLLEGE under
Ethiopian TVET-System INFOM!TION TEC"NOLO#$ %&''OT %EVICE Level I
LEARNING GUIDE # 1 &nit o( Competence) Operate 'ersonal Computer Module Title ) Operating 'ersonal Computer L# Code ) ICT IT%* M+ L+* * TTLM Code ) ICT IT%* TTLM+ +-**
LO .) Organi/e 0asic Director12Folder %tructure and File
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Misrak TVET College Training, Teaching and Learning Materials Development
INTRODUCTION
Learning Guide # 18
This learning guide is developed to provide 1ou the necessar1 in(ormation regarding the (ollo6ing content coverage and topics 5 • • • •
"o6 to access directories and su73directories Identi(1ing attri7utes o( directories Moving and renaming directories Creating directories and su73directories
This guide 6ill also assist 1ou to attain the learning outcome stated in the cover page8 %peci(icall1, %peci(icall1, upon completion o( this Learning #uide, 1ou 6ill 7e a7le to 5
•
Create and name directories and su7directories Identi(1 attributes Identi(1 attributes o( directories Move su7directories 7et6een directories rename directories as re9uired
•
access directories and su7directories via di((erent paths
• • •
Learning Ati!ities *8 ead the speci(ic o7:ectives o( this Learning #uide8 48 ead the in(ormation 6ritten in the ;In(ormation %heets *< in pages =3>8 =8 !ccomplish the ;%el(3check< in page ?8 .8 I( 1ou earned a satis(actor1 evaluation proceed to ;Operation %heet *< on page *+8 "o6ever, "o6ever, i( 1our rating is unsatis(actor1, unsatis(actor1, see 1our teacher (or (urther instructions or go 7ack to Learning !ctivit1@*8 -8 ead the ;Operation %heet *< and tr1 to understand the procedures discussed8 discussed8 8 I( 1ou satis(actoril1 per(ormed Operation %heet *, proceed to ;Operation %heet 4< in pages **3*48 "o6ever, i( 1our rating is unsatis(actor1, see 1our teacher (or (urther instructions or go 7ack to Operation %heet *8 A8 ead the ;Operation %heet 4< and tr1 to understand the procedures discussed8 discussed8 >8 I( 1ou satis(actoril1 per(ormed Operation %heet 4, proceed to ;Operation %heet =< in pages *=8 "o6ever, i( 1our rating is unsatis(actor1, see 1our teacher (or (urther instructions or go 7ack to Operation %heet 48 ?8 ead the ;Operation %heet =< and tr1 to understand the procedures discussed8 discussed8 *+8 I( 1ou satis(actor1 per(ormed Operation %heet =, proceed to ;Lap Test on page *.8 "o6ever, i( 1our rating is unsatis(actor1, unsatis(actor1, see 1our teacher (or (urther instructions or go 7ack to Operation %heet =8 **8 Do the ;L!' test< Bi( 1ou are read1 and sho6 1our output to 1our teacher8 $our $our teacher 6ill evaluate 1our output either satis(actor1 or unsatis(actor18 I( unsatis(actor1, 1our teacher shall advice 1ou on additional 6ork8 0ut i( satis(actor1 1ou can proceed to Learning #uide *?8
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Misrak TVET College Training, Teaching and Learning Materials Development
In$r%ati$n In$r%ati$n S&eet 1
How to access directories and subdirectories
'$( data is t)*ia++) st$red $n a &$%e $r $ie $%*uter Data (iles such as 6ord documents can 7e kept on a computer (or (uture uses such as editing and printing8 To (ind documents 1ou 6ill need to store them in an organised (ashion in the the same same 6a1 6a1 1o 1ou u migh mightt (ile (ile docu docume ment nts s like like lesso lesson n no note tes, s, 7ill 7ills, s, lett letter ers s and and 7ank 7ank statements at home8 ust as 1ou might use (olders to organise 1our personal or 7usiness documents, 1ou also store 1our computer documents in $+ders8 $+ders8 ! (older is onl1 a device (or grouping (iles in the same location, not a data (ile8 ,$+ders and i+es can i+es can 7e stored on a computers desktop or on a storage device 6hich 6ill 7e a7le to store hundreds or thousands o( documents8 Folders can 7e created or moved so that the1 sit 6ithin another (older, and so on8 Other Other terms terms (or descri7i descri7ing ng this struct structure ure o( (iles (iles and (older (olders s group grouped ed 6ithin 6ithin (older (olders s are diret$r) and diret$r) and sub-diret$r)8 sub-diret$r)8 $ou 6ill need to decide 6here 1ou 6ant to save (iles8 There are several t1pes o( st$rage de!ies that ma1 7e an option (or 1ou, depending on 1our computer setup8 St$rage de!ies •
'ard dis. dri!e /'DD0 $our computer 6ill have a hard disk drive8 The hard disk drive is in the s1stem unit8 The hard drive is 6here the operating s1stem and application programs are kept8 I( 1ou are using a Microso(t Gindo6s operating s1stem there is also a location called M) D$u%ents on D$u%ents on the hard drive (or storing 1our data (iles8 $ou can also have a remova7le hard disk drive 6hich has the advantage o( 7eing a7le to store a large amount o( data and 7e transported and connected to other computers8
•
,+$**) dis. dri!e /,DD0 ! (lopp1 disk is the least eHpensive storage media8 The1 dont hold a lot o( data 7ut the1 are easil1 transporta7le8 The1 can 7e damaged 71 smoke, heat, magnets and li9uid8
•
Me%$r) sti.+as& dri!et&u%b dri!e*en dri!eUS2 dri!e
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!ll these terms re(er to a small drive that 1ou plug into a &%0 port Ban input connection on the s1stem unit8 The1 are small Ba7out the si/e o( a disposa7le lighter and can 7e carried easil18 The1 hold a lot more data than a (lopp1 disk8
•
CDs /$%*at dis.0
CD-R4 Bcompact CD-R4 Bcompact disk read3onl1 are read3onl1 (ormat 6hich means 1ou can read the data 7ut 1ou cant 6rite Badd data to the CD8 The1 o(ten have application programs or music stored on them8
CD-R54 Bcompact CD-R54 Bcompact disk read36rite another (orm o( CD that 1ou can read and 6rite to8 This means 1ou can add or cop1 data to this t1pe o( CD8 $ou 6ill need a CD 7urner to do this8
Aess diret$ries and sub-diret$ries
,igure 1 sho6s 1 sho6s a vie6 o( the directories and su73directories B(olders that are stored on a (lopp1 disk8
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Misrak TVET College Training, Teaching and Learning Materials Development
,igure 14 Ghen 14 Ghen the Customers (older is selected in the le(t (rame its su73(olders are listed in the right (rame
In ,igure 1 the 1 the 37 ,+$**) /A40 drive /A40 drive contains three (olders) *8 Custo Custome mers rs 48 %ta( %ta(( ( =8 Gareho Garehouse8 use8
The Customers (older has (our su73(olders) *8 CD 0as 0asemen ementt 48 #ig #ig %ho %hop p =8 M' M'= = to to go go .8 Music Music 0eat8 0eat8
Aess diret$ries $n )$ur $%*uter $ou can vie6 (olders on a drive and the contents o( the (olders through 6indo6s8 Dou7le3clicking on a drive icon or a (older icon opens a 6indo6 6hich sho6s 1ou its contents8
Tr) t&is eerise4 *8 Dou7 Dou7le le3c 3cli lick ck on the the M) $%*uter icon $%*uter icon on the desktop8 48 Dou7 Dou7le3 le3cli click ck on a data data drive drive Bchec Bcheck k 6ith 6ith 1o 1our ur teac teacher her or some someon one e (ami (amilia liarr 6ith 6ith 1o 1our ur computer 6hich drive is a data drive i( 1ou are not sure8 =8 $ou $ou 6ill see a list o( (olders (olders stored stored at the root level level o( the drive8 drive8 Dou7le Dou7le3cl 3click ick on a (older (older to vie6 the contents o( the (older8 .8 eep opening opening (olders (olders until until 1ou (ind (iles (iles inside a (older (older88 Note Note the di((erenc di((erence e 7et6een 7et6een icons (or (olders and (iles Bsee ,igure "8 "8
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Misrak TVET College Training, Teaching and Learning Materials Development
,igure "4 One "4 One (older and three (iles are contained in this (older C&ange t&e !ie( $ a $+der:s $ntents $ou can choose a di((erent vie6 Bappearance o( the contents o( a (older depending on 6hat is use(ul (or 1ou8
*8 Click on the Vie( menu Vie( menu o( a 6indo68 48 %elect a vie6 (rom (rom the menu BThum7nails, Icons, List, Details8
Tr1 Tr1 each o( these the se to see the di((erent vie6s8 Vie( a diret$r) tree struture
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Misrak TVET College Training, Teaching and Learning Materials Development
Files and (olders can 7e enclosed 71 an1 num7er o( (olders 6hich creates a hierarch1 or tree structure8 $ou can change the vie6 o( a (older 6indo6 to see the director1 tree structure8 This allo6s 1ou to see the 6hole director1 structure as 6ell as the contents o( an1 (older in one vie68
!n eas1 6a1 to vie6 the director1 tree is to click on the ,$+ders 7utton ,$+ders 7utton on a 6indo6 T$$+bar Bsee the 6indo6 Tool7ar in ,igure in ,igure "8 "8 I( 1ou cant see the ,$+ders 7utton ,$+ders 7utton on the Tool7ar, click3drag the right edge o( the 6indo6 to eHpand the si/e o( the 6indo6 and its Tool7ar8
Ghen 1ou click on the ,$+ders 7utton ,$+ders 7utton the director1 tree 6ill appear in the (rame on the le(t8 Ghen 1ou click on a (older its contents are listed in the right (rame Bsee ,igure 1 and ,igure 38 38
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,igure 34 The 34 The (older CD 0asement is selected in the le(t (rame so that its contents can 7e vie6ed in the right (rame In the le(t (rame 1ou can click on the = sign neHt to a (older to eHpand the (olderthis 6ill also sho6 1ou the contents contents o( the (older (older Blisted in the le(t (rame under the (older8 (older8 Click on the 3 sign neHt to a (older to contract the (older Bto hide the contents o( the (older8 To change the 6indo6 vie6 7ack to the original vie6 click on the ,$+ders 7utton ,$+ders 7utton again8
Aess i+es )$u use regu+ar+) Ther There e ma1 ma1 7e (iles (iles that that 1o 1ou u regu regula larl rl1 1 need need to acce access ss,, (or (or eHam eHampl ple, e, to upda update te a data7ase or use a document template8
In Microso(t Gindo6s 1ou can create shortcuts to (iles so that 1ou can 9uickl1 access them under the ,a!$urites menu8 ,a!$urites menu8 To do this) *8 &se an1 o( the a7ove methods to (ind the (ile 1ou regularl1 use8 48 Click on the (ile name to select it8 =8 On the 6indo6 T$$+bar 6indo6 T$$+bar click click on the ,a!$urites menu8 ,a!$urites menu8 .8 Click on Add8 Add8 $ou can no6 access the (ile (rom the Favorites menu Bon an1 6indo6s Tool7ar 71 clicking on Favorites and selecting the (ile8
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Misrak TVET College Training, Teaching and Learning Materials Development
Se+-C&e. 1 Name:____________________
5ritten Test Date:_________________
Instruti$n4 !ns6er Instruti$n4 !ns6er all the 9uestions listed 7elo6, i( 1ou have some di((icult1 doing this sel( check, (eel (ree to ask 1our teacher (or clari(ications8 *8 48 =8 .8 -8
These are the structure structure o( (iles and (olders (olders grouped 6ithin (olders8 (olders8 It is a device (or grouping grouping (iles in the same location, location, not a data (ile8 It is the least least eHpensive storage storage media8 media8 It is 6here the operating operating s1stem and application application programs programs are kept8 It is a (orm o( CD that that 1ou can read and and 6rite to8 6. It is a (orm o( CD 6hich is read3onl1 (ormat that means 1ou can read the data 7ut 1ou cant 6rite Badd data to the CD8 A8 #ive at least three three B= kinds o( small drive drive that 1ou plug into a &%0 &%0 port8
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Misrak TVET College Training, Teaching and Learning Materials Development
$ou must a7le to get A points to 7e competent other6ise 1oull take another test8
O*erati$n S&eet 1
Identi)ing attribute $ a diret$r)
Identi) attributes $ diret$ries
Attributes de(ine Attributes de(ine the t1pe o( (ile or director1 6hich could 7e) •
read3onl1
•
hidden
•
archive
•
s1stem8 %ometimes 1ou 6ill need to check the attri7utes o( a (ile or (older to ensure 1ou use it appropriatel18 Or 1ou ma1 6ish to set attri7utes to rea read3on d3onl1 l1 so that that data data is no nott lost lost or chan change ged d 71 someone8 T$ &e. $r &ange t&e attributes $ a i+e4 *8 Dou ou7 7le3c le3cli lick ck on M) C$%*ut C$%*uter er on the desktop8 48 Dou7 Dou7le le3c 3cli lick ck on a data dri drive ve and and (ind (ind a document (ile8 =8 ight3click on the (ile 1ou 6ant to check8 .8 %elect ?r$*erties (rom ?r$*erties (rom the menu8
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Misrak TVET College Training, Teaching and Learning Materials Development
,igure 64 The 64 The 'roperties 7oH (or this (ile sho6s that the (ile is ead3onl18 &nder the Genera+ ta7 Genera+ ta7 o( the ?r$*erties 7oH ?r$*erties 7oH 1ou can check or uncheck the 7oHes (or read3 onl1 or hidden8 More attri7utes are under the Ad!aned 7utton8 Ad!aned 7utton8 Click OK to OK to save an1 change to the attri7utes and close the ?r$*erties 7oH8 ?r$*erties 7oH8
O*erati$n S&eet "
M$!ing and rena%ing a diret$r)
M$!e and rena%e diret$ries M$!e subdiret$ries bet(een diret$ries %ometimes it is necessar1 to move a (older to another location or (older8 "ere are t6o 6a1s 1ou can do this8 BNote that 1ou can move a (ile in the same 6a1s8 Use M$!e T$ ,$+der: *8 In 6indo6 vie6, click once on the (older 1ou 6ant 6ant to move Bso that it is selected8 48 In the 6indo6s T$$+bar click T$$+bar click on the Edit menu Edit menu and select M$!e T$ ,$+der8 ,$+der8 =8 %elect the (older (older 1ou 6ant to move the selected selected (older to8 To To do this, scroll scroll up or do6n the list to (ind the target (older8 $ou ma1 also need to eHpand (olders to (ind the (older 1ou 6ant8 To select the target (older click on the (older name so that it is highlighted8 .8 Click on the M$!e 7utton8 M$!e 7utton8
Drag t&e $+der t$ t&e ne( +$ati$n !nother 6a1 to move a (older is to drag the (older to the ne6 location)
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Misrak TVET College Training, Teaching and Learning Materials Development •
Click on the (older icon and keep the mouse 7utton do6n as 1ou drag the (older over the top o( the target target (older (older8 elease elease the mouse mouse 7utton 7utton 6hen the target target (older (older is highlighted8
O •
Click3drag Click3drag the (older into the 6indo6 area o( an open (older or drive 6indo68
C$*)B ut and *aste i+es ar$ss diret$ries Cut, Cut, C$*) C$*) and ?aste are ?aste are tasks 1ou can do in all application programs and 6indo6s such as a (older or drive 6indo68 $ou need to make a selection (irst so that 1ou can cut or cop1 the selection and then paste it in another location8 Gith cut, cop1 and paste 1ou can remove or move a (older or a (ile as (ollo6s) •
Cut4 emove Cut4 emove (ile (rom current location8
•
C$*)4 Make C$*)4 Make a cop1 o( the (ile8
•
?aste4 'lace ?aste4 'lace a copied or cut (ile into another location8
Tr) t&is eerise4 *8 Locate a (ile to move to another location Bsuch as a di((erent di((erent (older8 48 ight3click on the (ile to select it8 =8 %elect the appropriate appropriate option) Cut or Cut or C$*)8 C$*)8 .8 Open the director1 or (older 6here 6here the (ile is to 7e moved8 -8 ight3 ight3cli click ck an16her an16here e in the 6indo6 6indo6 6here 6here 1ou 6ant to paste the (ile8 (ile8 Click on ?aste in ?aste in the menu8 Rena%e diret$ries $ou can rename 1our (olders at an1 time8 To do this) *8 ight3click on a (older8 (older8 48 Le(t3click on Rena%e in Rena%e in the menu8 =8 T1pe T1pe in the ne6 (older name8 .8 'ress Enter on Enter on the ke17oard to save the change8 Se+etB $*en and rena%e gr$u*s $ i+es
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Misrak TVET College Training, Teaching and Learning Materials Development
%ometimes 1ou ma1 6ish to select, open or rename more than one (ile at a time8 Se+et and $*en %$re t&an $ne i+e *8 "old do6n the C$ntr$+ .e) BCTL .e) BCTL and click on each (ile 1ou 6ant to select8 Dont release the Control ke1 until all the (iles are selected8 48 ight3click on one o( the selected (iles and select O*en (rom O*en (rom the menu8 T$ rena%e %$re t&an $ne i+e *8 %elect the (iles to 7e renamed as 1ou did in step step * a7ove8 a7ove8 48 ight3click on one o( the selected (iles and select Rena%e (rom Rena%e (rom the menu8 =8 T1pe T1pe in the ne6 (ile name8 name8 Note) Gindo6s 6ill give each (ile a num7er a(ter the common (ile name8
O*e O*erati$ ati$n n S&e S&eet et 3
Cre Creati ating Dir Dire et$ t$r ries ies and and Sub-d ub-diiret$ et$ri rie es
Create diret$ries and sub-diret$ries
$ou can set up 1our o6n director1 and su73directories 71 creating ne6 (olders 6ithin a hierarchical structure, depending on a logical or 7usiness s1stem (or organising the director18 In our earlier eHample B,igures B ,igures 1 and " " the director1 on the (lopp1 disk has this hierarchical structure)
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Misrak TVET College Training, Teaching and Learning Materials Development
T$ reate a ne( $+der4 *8 Loca Lo cate te the direc irecto tor1 r1 or (olde olderr in 6hich hich 1ou 6ant to crea creatte a ne6 su73 su73 director12(older8 48 Dou7le3click on this (older to open it8 =8
In the the (old (older er 6ind 6indo6 o6 clic click k on the the ,i+e ,i+e menu and selec selectt Ne( Ne( then then ,$+der8 ,$+der8 This creates a ne6 Bempt1 (older inside the (older 1ou have opened8
.8 T1pe T1pe in the name o( the ne6 (older Bto replace the de(ault teHt JNe6 Folder8 Folder8
To create more (olders at the same level as this, keep selecting Ne( ,$+der until ,$+der until 1ou have all the (olders 1ou need8
To create one or more (olders inside i nside one o( the ne6 (olders, repeat the a7ove steps8 In this 6a1 1ou can create a hierarch1 o( (olders according to a hierarchical structure8 The ne6 director1 6ill 7e set up and read1 to save or cop1 an1 documents into8
La* Test
?ratia+ De%$nstrati$n
Name) KKKKKKKKKKKKKKKKKKKK KKKKKKKKKKKKKKKKKKKKKKKKKKKKK KKKKKKKKK Time started) KKKKKKKKKKKKKKKKKKKK KKKKKKKKKKKKKKKKKKKKKKKK KKKK
Date) Time (inished)
KKKKKKKKKKKKKKKK KKKKKKKKKKKKKKKK KKKKKKKKKKKKKKKK KKKKKKKKKKKKKKKK
Instruti$ns4 $ou are re9uired to per(orm the (ollo6ing individuall1 6ith the presence o( 1our teacher8
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'age 16 o( 16 o( *-
Misrak TVET College Training, Teaching and Learning Materials Development
Activity 1: Create and name directories and subdirectories 1. Create the following three directories in a folder called ‘My Documents’:
1. Customer omers s 2. Staff . !arehou ehous se 2. Create the following four su"#directories within the Customers su"#directory:
1. CD $a $asemen ment 2. %ig Sh Sho& . M' to go (. Music sic $e $eat . Create the following three su"#directories within the Staff su"#directory:
1. )*ertime 2. +osters . ,imesh meshe eets ets !. Create one su"#directory within the !arehouse su"#directory:
1. -tilit ilitiies
$our teacher 6ill evaluate 1our output o utput either satis(actor1 or unsatis(actor18 I( &nsatis(actor1, 1our trainer shall advice 1ou on additional 6ork8 0ut i( satis(actor1, 1ou can proceed to the neHt topic8
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'age 19 o( 19 o( *-
