Learning Adobe InDesign CS3

PUBLISHED BY GUIDED COMPUTER TUTORIALS PO Box 311 Belmont, Victoria, 3216, Australia www.gct.com.au

© Greg Bowden

This product is available in Single or Multi User versions. Single-user versions are for single student or teacher use at any particular time, just as a single text text book would be used. used. If you intend to use the notes with multiple students the single user version should be upgraded to the multi-user version. Multi-user versions allow the school or institution to print as many copies as required, or to place the PDF les on the school network, intranet and staff laptops. A certic certicate ate of authenticat authentication ion is provided with multi-user versions. versions. Bookmarks provide provide links to all headings headings and sub-headings, and individual chapters are provided.

First published 2008

ISBN: Module 1 1 921217 55 3 Module 2: 1 921217 56 1 PDF document on CD-ROM

Every effort has been made to ensure that images used in this publication are free of copyright, but there may be instances where this has not been possible. Guided Computer Tutorials would welcome any information that would redress this situation.

Learning Adobe InDesign CS3 Module 1 Contents

Chapter 1: Introduction to InDesign CS3 Starting an InDesign Document.................... .......................................... .......................................1-1 .................1-1 Looking at the InDesign Screen .......................................... ...........................................................1-2 .................1-2 The Tools Panel ......................................... ............................................................... ............................................ ........................1-5 ..1-5 The Panel Group..................... ........................................... ............................................ ..........................................1-5 ....................1-5 Displaying Panels ...................................... .......................................................................... ............................................. ......... 1-5 Adding or Removing Panels ............................... ................................................................. .................................. 1-6

Creating a Flyer ...................................................... ............................................................................ ................................1-7 ..........1-7 Laying out the Page ............................................... ..................................................................... ................................1-8 ..........1-8 Setting the Ruler Units .................................... ........................................................................ ....................................... ... 1-8 Setting the t he Ruler Guides ................................. ..................................................................... ....................................... ... 1-9 Saving the Document ...................................... .......................................................................... ...................................... 1-10

Entering the Heading ....................................................... ..........................................................................1-10 ...................1-10 Adding the Text ............................................................................. .................................................................................... ....... 1-10 Adding a Rectangle ................................... ....................................................................... ........................................... ....... 1-12 Formatting the Rectangle ................................................................... ..................................................................... 1-13 Changing the Text Colour ................................................................... ................................................................... 1-15

Inserting the Graphic .............................. .................................................... ............................................ .......................1-15 .1-15 Aligning the Graphic .................................................................... ........................................................................... ....... 1-15 Placing the Graphic ................................... ....................................................................... ........................................... ....... 1-16

Adding the Second Text Frame ............................ .................................................. ..............................1-18 ........1-18 Entering the Text ................................. ...................................................................... .................................................. ............. 1-18 Formatting the Text ........................................................... .............................................................................. ................... 1-20

Adding a Page Border .................................... .......................................................... .....................................1-22 ...............1-22 Adjusting Objects Set Behind Others ...................... ............................................ ..........................1-23 ....1-23 Spell Checking ......................................................... ............................................................................... .............................1-23 .......1-23 Previewing the Document .................................................... ..................................................................1-24 ..............1-24 Printing the Document .................................... .......................................................... ....................................1-25 ..............1-25 Planning Pages .................... .......................................... ............................................ ...........................................1-26 .....................1-26 Desktop Publishing Assignment 1 .................................... ..................................................1-27 ..............1-27

© Guided Computer Tutorials, 2008

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Learning Adobe InDesign CS3 Chapter 2: Creating Greeting Cards Starting a New Publication .................... .......................................... ............................................ .........................2-1 ...2-1 Setting the Ruler Guides ....................................... ............................................................. ................................2-2 ..........2-2 Creating the Front Section ...................... ............................................ ............................................ ........................2-3 ..2-3 Inserting the First Graphic ........................................................... .................................................................... ......... 2-3 Inserting the Second Graphic................................................................ Graphic................................................................ 2-4 Zooming in ........................................................................................... .............................................................................................. ... 2-5 Adding the Text ............................................................................. ...................................................................................... ......... 2-5 Centring the Image .................................... ........................................................................ ............................................. ......... 2-7 FRotating the Front Elements ...................................................... ............................................................... ......... 2-8

Completing the Inside of the Card ............................................ ......................................................2-9 ..........2-9 Adding a Border Around the Text Frames .......................................2-13 .......................................2-13 Rounded Rectangles ..................... ........................................... ............................................ .................................2-14 ...........2-14 Printing ..................... ........................................... ............................................ ............................................ .................................2-15 ...........2-15 Extension Activity ...................... ............................................ ............................................ ....................................2-15 ..............2-15 Desktop Publishing Assignment 2 ..................... ........................................... .............................2-16 .......2-16

Chapter 3: Text Formatting Starting a New Document....................................................... Document.....................................................................3-1 ..............3-1 Setting Indents........................................................ .............................................................................. ................................3-1 ..........3-1 Setting a First Line Indent .................................... ..................................................................... ................................. 3-2 Setting a Hanging Indent ................................................................... ...................................................................... ... 3-3 Changing Indents ................................................................................ ................................................................................... ... 3-5 Adjusting Indents Using the Control Panel P anel............................... ........................................ ......... 3-5

Using Tab Stops ...................................................... ............................................................................ ................................3-7 ..........3-7 Setting the Heading Tabs ................................ .................................................................... ....................................... ... 3-8 Setting the Right and Decimal Tabs ................................ ..................................................... ..................... 3-9 Entering the Table Content................................... .................................................................. ............................... 3-1 3-111

Removing Tab Stops ............................................................. ............................................................................3-12 ...............3-12 Creating a Contents Page .................... .......................................... ............................................ ..........................3-13 ....3-13 Entering the Headings .................................... ........................................................................ ...................................... 3-13 Setting the Leader Character .............................................................. .............................................................. 3-14 Entering the Contents .......................................................................... .......................................................................... 3-15 Formatting the Contents ................................. ..................................................................... ...................................... 3-16 Adding Lines to Text ................................. ..................................................................... ........................................... ....... 3-17

Dynamic Spell Checking ............................ .................................................. .........................................3-18 ...................3-18 Desktop Publishing Assignment 3 .................... .......................................... ..............................3-20 ........3-20

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Contents Chapter 4: Laying Out Pages Using Frames Starting the New Publication Publ ication .............................................. ...............................................................4-3 .................4-3 Setting the Ruler Guides ....................................... ............................................................. ................................4-3 ..........4-3 Adding the Frames ................... ......................................... ............................................ .......................................4-4 .................4-4 The Heading Frames ................................. ..................................................................... ............................................. ......... 4-4 The Body Frames ................................ .................................................................... .................................................... ................ 4-5

Completing the Main Heading ............................................................4-7 ............................................................4-7 Entering the Text ................................. ...................................................................... .................................................... ............... 4-7 Shading the Frame..................................... ......................................................................... ............................................. ......... 4-8 Setting the Text Colour to White ....................................................... ......................................................... 4-10

Entering the Sub-heading ................................................ ...................................................................4-10 ...................4-10 Completing the Body of the Publication ...........................................4-12 Importing the Text ........................................... ............................................................................... ...................................... 4-12 Threading the Text Through the Frames .................................... ........................................... ....... 4-13 Formatting the Text ........................................................... .............................................................................. ................... 4-14 Setting the Hanging Indents ................................ ............................................................... ............................... 4-15 Formatting the Text ........................................................... .............................................................................. ................... 4-17 Formatting the Prices ...................................... .......................................................................... ...................................... 4-18

Creating the Reply Coupon .......................... ................................................ ......................................4-19 ................4-19 Entering the Text ................................. ...................................................................... .................................................. ............. 4-19 Inserting the Lines ..................................... ......................................................................... ........................................... ....... 4-21 Adding a Border Around the Coupon .............................................. .............................................. 4-23 Aligning the Reply Coupon ................................. ................................................................ ............................... 4-25

Adding a Page Border .................................... .......................................................... .....................................4-26 ...............4-26 Desktop Publishing Assignment 4 .................... .......................................... ..............................4-27 ........4-27

Chapter 5: Creating Menus Using Frames Starting a New Publication .................... .......................................... ............................................ .........................5-3 ...5-3 Laying out the Page ............................................... ..................................................................... ................................5-3 ..........5-3 Inserting the Column Guides ............................................................... ............................................................... 5-3 Setting the t he Ruler Guides ................................. ..................................................................... ....................................... ... 5-4

Setting the Frames ............................ .................................................. ............................................ ................................5-4 ..........5-4 The Headings ....................................................................................... .......................................................................................... ... 5-4 The Appertiser Items ..................................... ......................................................................... ....................................... ... 5-5 The Salads and Soups Section.................................... Section ............................................................... ........................... 5-6 The Seafood Specialities Section ............................... ........................................................... ............................ 5-7

Entering the Main Heading .............................. .................................................... ....................................5-9 ..............5-9

© Guided Computer Tutorials 2008

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Learning Adobe InDesign CS3 Creating the Sub-headings..................... ........................................... ............................................ ........................ 5-11 Entering the Appertisers Heading .............................................. ..................................................... ....... 5-1 5-111 Copying the Appertisers Sub-Heading ................................ ............................................. ............. 5-13 Copying Both the Image and Text................................... ...................................................... ................... 5-14

Entering the Menu Details ..................... ........................................... ............................................ .......................5-15 .5-15 The Appetizers ................................................. ..................................................................................... ...................................... 5-15 The Salads and Soups .......................................................................... .......................................................................... 5-18 The Seafood Specialities ...................................................................... ...................................................................... 5-20

Inserting the Bottom Graphic ........................ .............................................. .....................................5-22 ...............5-22 Adding a Page Border .................................... .......................................................... .....................................5-23 ...............5-23 Printing ..................... ........................................... ............................................ ............................................ .................................5-24 ...........5-24 Desktop Publishing Assignment 5 ..................... ........................................... .............................5-25 .......5-25

Chapter 6: Using Styles In Publications Starting a New Publication .................... .......................................... ............................................ .........................6-1 ...6-1 Importing the Text ................................ ...................................................... ............................................ ............................6-1 ......6-1 Paragraph Styles....................................... ............................................................. ............................................ ........................6-2 ..6-2 Displaying the Paragraph Styles Panel ............................................... ............................................... 6-2 Formatting the Main Heading ................................... .............................................................. ........................... 6-3 Creating the Sub-Heading Style ............................... ........................................................... ............................ 6-3 Applying the Style ............................................................................. ................................................................................. .... 6-5 Adjusting the Styles ........................................................................... ............................................................................... .... 6-6

Creating the Numbered Points Style ................... ......................................... ................................6-7 ..........6-7 Dening the Style’s Formats ................................ ................................................................. ................................. 6-7 Creating the Style ................................................................................... ................................................................................... 6-8 Applying the Style Sty le .................................... ........................................................................ .............................................. .......... 6-9

The Lettered Point Style ................................. ....................................................... .....................................6-11 ...............6-11 Dening the Style’s Formats ................................ ............................................................... ............................... 6-1 6-111 Dening the Style ............................... .................................................................... .................................................. ............. 6-1 6-111 Applying the Style Sty le ..................................... ......................................................................... ........................................... ....... 6-12

Duplicating Styles ..................... ........................................... ............................................ .....................................6-13 ...............6-13 Deleting Styles .................... .......................................... ............................................ ............................................6-14 ......................6-14 Copying Styles to Other Documents ....................... ............................................. ..........................6-16 ....6-16 Character Styles ................................................... ......................................................................... .................................6-17 ...........6-17 Formatting the Character ............................................................. .................................................................... ....... 6-17 Applying the Style Sty le ..................................... ......................................................................... ........................................... ....... 6-18 Changing Character Styles ................................... .................................................................. ............................... 6-19 Desktop Publishing Assignment 6 .................... .......................................... ..............................6-21 ........6-21

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Contents Chapter 7: Multiple Page Newsletters The Front Page .................................. ........................................................ ............................................ ................................7-1 ..........7-1 Starting a New Publication ..................... ........................................... ............................................ ........................7-3 ..7-3 Formatting the Pages Panel ...................................... ............................................................ ............................7-3 ......7-3 Laying out the First Page ....................................... ............................................................. ...............................7-5 .........7-5 Inserting the Column Guides ............................................................... ............................................................... 7-5 Setting the t he Ruler Guides ................................. ..................................................................... ....................................... ... 7-5

Inserting the Frames ..................................................... ........................................................................... .........................7-6 ...7-6 Creating The Heading ............................................... ..................................................................... ............................7-6 ......7-6 Entering the Text ................................. ...................................................................... .................................................... ............... 7-6 Adding Lines to the Heading ............................................................ ............................................................... ... 7-8

Entering the Title of the Newsletter ....................................................7-9 ....................................................7-9 Adding a Drop Shadow .............................................................. ......................................................................7-10 ........7-10 Completing the Page .................... .......................................... ............................................ .................................7-12 ...........7-12 Adding a Graphic...................... ............................................ ............................................ .....................................7-14 ...............7-14 Placing an Oval Around the Graphic ................... ......................................... .............................7-15 .......7-15 Filling the Frame ............................................................. ..................................................................................7-16 .....................7-16 Adding a Page Border .................................. ........................................................ .......................................7-18 .................7-18 Producing Page 2 ......................... ............................................... ............................................ ...................................7-19 .............7-19 Displaying Page 2 ............................... .................................................................... .................................................. ............. 7-21 Importing the Text ........................................... ............................................................................... ...................................... 7-21 Formatting the Text ........................................................... .............................................................................. ................... 7-22 Inserting the First Graphic ........................................................... .................................................................. ....... 7-23 Wrapping Wra pping the Text Around the Graphic............................... ............................................ ............. 7-23 Manually Adjusting the Wrap ..................................................... ............................................................ ....... 7-24 Inserting the Second Graphic.............................................................. Graphic.............................................................. 7-25 Wrapping Wra pping the Text Around the Graphic............................... ............................................ ............. 7-26 Adding a Page Border..................................... ......................................................................... ...................................... 7-27

Printing the Pages ...................................................... ............................................................................ ..........................7-28 ....7-28 Desktop Publishing Assignment 7 .................... .......................................... ..............................7-29 ........7-29

Publishing Project 1 The Society of Architects Architects .................... .......................................... ............................................ ......................... ... P1-1


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Learning Adobe InDesign CS3

Module 2 Contents Chapter 8: Creating Pamphlets The Page Layout ........................ .............................................. ............................................ .......................................8-2 .................8-2 Completing Side 1 ....................................... ............................................................. ...........................................8-3 .....................8-3 Setting the Frames ..................................... ......................................................................... ............................................. ......... 8-3 Completing the Top Frame ................................................................... ................................................................... 8-3 Adding the Graphic ............................................................................... ............................................................................... 8-5 Completing the Lower Frame .................................... ............................................................... ........................... 8-6 Adding a Border Around the Frames ................................... .................................................. ............... 8-8

Completing Side 6 ....................................... ............................................................. .........................................8-10 ...................8-10 Importing the Text ........................................... ............................................................................... ...................................... 8-10 Formatting the Text ........................................................... .............................................................................. ................... 8-10 Adding Lines Around the Heading H eading ................................ ................................................... ................... 8-12

Setting Paragraph Styles .................................................. .....................................................................8-13 ...................8-13 The Section Heading Style .................................................................. .................................................................. 8-13 The CD Heading Style ......................................................................... ......................................................................... 8-14 The CD Contents Style .................................... ........................................................................ ...................................... 8-15

Completing Side 5 ....................................... ............................................................. .........................................8-17 ...................8-17 Importing the Text ........................................... ............................................................................... ...................................... 8-17 Formatting the Text ........................................................... .............................................................................. ................... 8-17 Placing Lines Around the Heading................................. .................................................... ................... 8-19

Completing Side 2 ....................................... ............................................................. .........................................8-20 ...................8-20 Importing the Text ........................................... ............................................................................... ...................................... 8-20 Formatting the Text ........................................................... .............................................................................. ................... 8-20



Adjusting The Columns ........................................... ................................................................. ...........................8-26 .....8-26 Checking and Printing..................... ........................................... ............................................ ..............................8-28 ........8-28 Desktop Publishing Assignment 8 .................... .......................................... ..............................8-29 ........8-29

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Contents Chapter 9: Using Tables Tables in Publications Loading the Sample File ...................... ............................................ ............................................ ............................9-1 ......9-1 Inserting a Table .................... .......................................... ............................................ ...........................................9-1 .....................9-1 Setting the Table Frame ......................................................................... ......................................................................... 9-1 Setting the Table .................................. ....................................................................... .................................................... ............... 9-2 Adjusting the Column Width ............................................................ ............................................................... ... 9-3 Changing the Row Heights .................................. ................................................................... ................................. 9-4

Completing the Table .................................. ........................................................ ...........................................9-4 .....................9-4 Formatting the Table ........................................... ................................................................. ...................................9-5 .............9-5 Shading the First Column ..................................................................... ..................................................................... 9-5 Selecting the Whole Table..................................... ...................................................................... ................................. 9-6 Vertically Centring the Text .................................. ................................................................... ................................. 9-7 Indenting the Text ............................... .................................................................... .................................................... ............... 9-7

Cell Borders.............................................. .................................................................... ............................................ .........................9-8 ...9-8 Formatting the Heading .......................... ................................................ ............................................ ........................9-9 ..9-9 Text Wrapping .................... .......................................... ............................................ ............................................9-10 ......................9-10 Adding a Second Table ......................... ............................................... ............................................ ......................... ...9-11 9-11 Setting the Frame ................................ ..................................................................... .................................................. ............. 9-1 9-111 Inserting the First Graphic ........................................................... .................................................................. ....... 9-12 Formatting the Table ......................................................... ............................................................................ ................... 9-13

Importing a Microsoft Word Word Table ...................... ............................................ ..............................9-15 ........9-15 Setting the Text Frame ......................................................................... ......................................................................... 9-15 Wrapping Wra pping the Table ............................................................................. ............................................................................... 9-17 Adjusting the Table .................................. ...................................................................... ........................................... ....... 9-18 Desktop Publishing Assignment 9 .................... .......................................... ..............................9-19 ........9-19


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Learning Adobe InDesign CS3 Chapter 10: Table of Contents Table of Contents .............................. .................................................... ............................................ ..............................10-1 ........10-1 Loading the Sample File ................................. ..................................................................... ...................................... 10-1 Looking at the Styles Used ................................... .................................................................. ............................... 10-2 Looking at the Styles Used ................................... .................................................................. ............................... 10-2

Creating the Table of Contents ...................... ............................................ .....................................10-4 ...............10-4 Setting the Contents Heading .................................... ............................................................. ......................... 10-4 Including the Chapter Title Style ...................................................... ........................................................ 10-5 Including the Sub Head Style .......................................... ............................................................. ................... 10-6 Including the Sub Head point Style ................................ ................................................... ................... 10-7 Saving the Table of Contents Formats ............................................... ............................................... 10-7 Placing the Table of Contents..................................... .............................................................. ......................... 10-8

Changing the Contents .................... .......................................... ............................................ ..............................10-9 ........10-9 Formatting the Table of Contents .............................................. ....................................................10-10 ......10-10 Creating PDF Documents .................................................... .................................................................10-12 .............10-12 Setting Bookmarks ............................................................. .............................................................................10-14 ................10-14 Turning on the t he Bookmarks ................................... ................................................................ ............................. 10-14 Exporting the PDF File.................................... File....................................................................... ................................... 10-15 Desktop Publishing Assignment 10 ..................... ........................................... .........................10-17 ...10-17

Chapter 11: Creating Magazines The Page Structure ............................... ..................................................... ............................................ .......................... ....11-1 11-1 Starting the File...................... ............................................ ............................................ .........................................11-2 ...................11-2 Master Pages ............................................................ .................................................................................. ............................. .......11-2 11-2 Creating the Left Master Ma ster Page Pa ge .................... .......................................... ........................................11-3 ..................11-3 Setting the Master Page P age .............................................. ....................................................................... ......................... 11 11-3 -3 Adding a Header ................................. ..................................................................... ................................................. ............. 1111-44 Inserting the Footer Image .................................... .................................................................. .............................. 1111-66 Inserting Page Numbers .................................. ...................................................................... .................................... 1111-77

Creating the Right Master Page ......................................... .........................................................11-9 ................11-9 Applying Master Pages ..................................... ........................................................... ................................ .......... 11-1 11-111 Deleting Master Pages ................................ ...................................................... .......................................11-12 .................11-12 Editing Master Pages ...................................... ............................................................ ...................................11-13 .............11-13 Completing Page 1 ........................................... ................................................................. ..................................11-14 ............11-14 Creating the Page Heading ............................................................... ............................................................... 1111-14 14 Saving the Style ................................... ........................................................................ ................................................ ........... 11-1 11-155 Adding the Body Text ............................... ................................................................... ......................................... ..... 11-1 11-166

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Contents Completing Page 2 .......................................... ................................................................ ...................................11-17 .............11-17 Creating the Page Heading ............................................................... ............................................................... 1111-17 17 Setting the Style .................................................................................. .................................................................................. 11-1 11-188 Inserting the Content .................................................................... ......................................................................... ..... 11-1 11-199

Completing Page 3 .......................................... ................................................................ ...................................11-20 .............11-20 Creating the Page Heading ............................................................... ............................................................... 1111-20 20 Inserting the Content ......................................................................... ......................................................................... 11-2 11-200

Completing Page 4 .......................................... ................................................................ ...................................11-22 .............11-22 Creating the Page Heading ............................................................... ............................................................... 1111-22 22 Inserting the Content ......................................................................... ......................................................................... 11-2 11-233

Printing .................... .......................................... ............................................ ............................................ ................................ ..........11-23 11-23 Adding More Pages ....................................................... ...........................................................................11-24 ....................11-24 Desktop Publishing Assignment 11 ...................... ............................................ ........................ ..11-26 11-26

Chapter 12: Magazine Covers Starting the Document.........................................................................12-1 Document .........................................................................12-1 Inserting the Background Image................... ......................................... .....................................12-2 ...............12-2 Completing the Front Cover................... ......................................... ............................................12-3 ......................12-3 The Top Text ................................ ..................................................................... ........................................................ ................... 12-3 The Bottom Text ............................................... ................................................................................... ...................................... 12-5

The Back Cover...................... ............................................ ............................................ .........................................12-6 ...................12-6 Desktop Publishing Assignment 12 ...................... ............................................ ..........................12-7 ....12-7

Chapter 13: Creating Multimedia Products Loading the Prepared File ...................... ............................................ ............................................ .......................13-1 .13-1 Naming the Page ...................................... ............................................................ ............................................13-2 ......................13-2 Inserting a Movie Clip ...................... ............................................ ............................................ .............................13-3 .......13-3 The Movie Clip Settings ....................... ............................................. ............................................ .........................13-4 ...13-4 Looking at the Movie Clip .............................. .................................................... ....................................13-5 ..............13-5 Creating the Second Page.................. Page........................................ ............................................ ............................13-7 ......13-7 Duplicating Page 1 ........................................................................ ............................................................................... ....... 13-7 Naming the Page ........................................................................... .................................................................................. ....... 13-8 Inserting the Movie Clip ................................. ..................................................................... ...................................... 13-8 Exporting to PDF ....................................... ........................................................................... ......................................... ..... 13-10

Adding a Third Page ................... ......................................... ............................................ ................................ ..........13-11 13-11


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Learning Adobe InDesign CS3 Setting Bookmarks ............................................................ .............................................................................13-12 .................13-12 Setting the Paragraph Styles ............................................................. ............................................................. 13-12 Creating a Table of Contents ............................... ............................................................. .............................. 13-14 Exporting to PDF ...................................... .......................................................................... .......................................... ...... 13-15

Using Buttons .................... .......................................... ............................................ ...........................................13-15 .....................13-15 Opening the Master Page ..................................... .................................................................. ............................. 13-16 Adding a Button .................................................... ................................................................................. ............................. 13-16 Adding Text to the Button ......................................... ................................................................. ........................ 13-17 The Button States ................................ .................................................................... ................................................ ............ 13-18 Adding Text Text to the Other States ................................................. ....................................................... ...... 13-18 Making the Button Interactive .................................. .......................................................... ........................ 13-20 Testing the Button ............................... ................................................................... ................................................ ............ 13-21

Creating the Painting Button ..................... ........................................... .......................................13-22 .................13-22 Creating the Backgrounds Button..................... ........................................... ...............................13-24 .........13-24 Formatting the Two Duplicated Buttons ................................... ........................................13-26 .....13-26 The Painting Button ........................................................................... ........................................................................... 13-26 The Backgrounds Button ................................ ................................................................... ................................... 13-27

Exporting to the PDF File .................... .......................................... ............................................ ........................13-28 ..13-28 Desktop Publishing Assignment 13 ...................... ............................................ ........................13-30 ..13-30

Chapter 14: Creating Books Loading the Sample Files ....................... ............................................. ............................................ .......................14-1 .14-1 Starting the Book ......................................... ............................................................... .........................................14-2 ...................14-2 Adding Documents to the Book.................... .......................................... .....................................14-3 ...............14-3 Adjusting the Page Numbers ....................................... .............................................................14-4 ......................14-4 Shufing Book Documents .................................................................14-6 ................... .................... ................... ................... .................... .................... ............ 14-7 Removing Book Documents ......... Saving Books................................................ ...................................................................... .........................................14-8 ...................14-8 Synchronising Styles and Swatches..................... ........................................... ..............................14-8 ........14-8 Printing Books .................... .......................................... ............................................ ............................................14-9 ......................14-9 Exporting a Book to a PDF File .................................... ........................................................14-10 ....................14-10 Including Bookmarks in the Book ................................... ...................................................14................14-11 11 Formatting the Table ........................................ .............................................................. ..................................14-13 ............14-13 Creating the PDF Document......................................................... Document.............................................................14-14 ....14-14 Desktop Publishing Assignment 14 ................................... ..............................................14-16 ...........14-16

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Contents Chapter 15: Useful Features The Command Bar ...................................... ............................................................ .........................................15-1 ...................15-1 Library Items............................................. ................................................................... ............................................15-2 ......................15-2 Creating the Library File ..................................................................... ..................................................................... 15-2 Storing Text ...................................................... .......................................................................................... ........................................ 15-2 Storing Graphics ............................................. ................................................................................. ........................................ 15-4 Storing Photos ..................................... ......................................................................... .................................................. .............. 15-6 Deleting Library Items ................................... ....................................................................... ........................................ 15-7 Using the Library in Other Documents ............................... ............................................. .............. 15-7

The Eyedropper Tool ................... ......................................... ............................................ ..................................15-8 ............15-8 Copying Text .................................................................................. ......................................................................................... ....... 15-8 Copying Graphics............................... .................................................................... ................................................ ........... 15-10

Typing Text Along a Path ............................... ..................................................... ...................................1 .............15-11 5-11 OpenType OpenT ype Fonts .................... .......................................... ............................................ .......................................15-13 .................15-13 Embedding Files.............................................. .................................................................... ...................................15-13 .............15-13

Publishing Project 2 Home Bodies .......................... ................................................ ............................................ ........................................ .................. P1-1


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Chapter

1

Introduction Intr oduction to InDesign CS3

Desktop Publishing is the process o combining text and graphics on a computer screen to produce publications. It is used to product newsletters, greeting cards, cards, restaurant menus, advertisements, pamphlets, books or catalogues and you will produce these types o publications as you progress through these tutorials. Programs such as Microsot Word are useul programs when simple Desktop Publishing activities are required, however, when detailed publishing is desired, a specic page layout program is needed. The program you will use or this is called Adobe Adobe InDesign CS3 and it gives you total control over the appearance o pages. You will still use programs like Microsot Word and graphics programs such as PhotoShop, but as support programs to the page layout program.

Starting an InDesign Document 1

Load Adobe InDesign and you should receive the InDesign Start Screen, which has the our labelled sections shown.

Create new Documents

Open Documents

Help les

Training Trainin g Tips


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2 Click on DOCUMENT under CREA CREATE TE NEW to start a new document.

3

When you start a new InDesign document the program needs to know the required page measurements.

4 Set the PAPER PAPER SIZE box to A4, turn o FACING PAGES, the t he ORIENTA O RIENTATION TION should be set to PORTRAIT (or normal) and select OK.

Looking at the InDesign Screen 1

Look at the labelled diagram at the top top o the next page and reer to regularly until you are amiliar the various sections o the InDesign screen.

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At the moment you are looking at the FIT PAGE IN WINDOW screen. That is, the page has been reduced to t the size o the screen.

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Introduction Introdu ction to InDesign CS3

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Control Panel

Tools Panel

Work Area

Panel Group

Zoom and Page Controls

3 The double arrows arrows at the top o the TOOLS PANEL PANEL can be used to display the tools in two columns. Click on the double arrows to set the tools to two columns.

4

InDesign has numerous screen sizes which can be selected rom the VIEW menu or by holding down the CTRL key on the Windows system, or the COMMAND key on the Macintosh system, and pressing a number.

© Guided Computer Tutorials Tutorials 2008

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5 Press CTRL+ or COMMAND+ COMMAND+ a ew times to zoom in.

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Press CTRL- or COMMAND- a ew times to zoom out.

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Hold down the CTRL or COMMAND key and press 1. The screen view will be changed to show the page in ACTUAL (or 100%) size.

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Use the CTRL or COMMAND key to try the ollowing screen sizes: CTRL+5 or COMMAND+5 CTRL+1 or COMMAND+1

50% view 100% view

CTRL+2 or COMMAND+2 CTRL+4 or COMMAND+4

200% view 400% view

CTRL+0 or COMMAND+0

Fit page in window

9 You can also select a zoom rom rom the ZOOM CONTROLS at the bottom let o the screen.

NOTE:

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The ZOOM TOOL in the Tools Panel can be used to drag a rame around sections o your document and the screen will zoom in on that section.



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Te ools Panel Look at the TOOLS TOOLS panel at the let o the screen. These tools allow you to create and control how objects are placed in a document.

1 Click in some o the tools tools and notice notice that sometimes the CONTROL panel at the top o the screen changes to show buttons associated with that tool.

2 Notice that that some tools have have a small arrow at their their base. These tools have extra options associated with them. Try clicking and holding down the mouse button on the TYPE TOOL to see its options.

Te Panel Group InDesign houses many o its unctions in collapsed panels at the right o the screen. You can add or remove panels rom the PANEL GROUP.

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Displaying Panels 1 Click on one o the panel panel icons in the PANEL GROUP to expand it.


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2

Click on the panel tab or panel label to collapse it.

3 Click on the DOUBLE ARROWS at the top o the PANEL GROUP to expand all the panels. 4

B

Click on the DOUBLE ARROWS again again to collapse all the panels in the PANEL GROUP GROUP..

Adding or Removing Panels 1 Drag one o the panel icons onto the work area. The panel becomes a foating palette.

2

The panel can then be closed using its CLOSE BOX (x). 3 Drag the panel by its label tab back back into the PANEL GROUP and it should ‘dock’ into place.

NOTE:

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Panels that are not currently in the PANEL GROUP can be added to the screen by selecting them rom the WINDOW menu.



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Creating a Flyer To illustrate how to create To create an InDesign document a simple fyer will be created. created. Flyers are advertisements or announcements. announcements. They can be very eective i you keep the design simple so that the message stands out. Flyers can announce, events, events, such as social outings, meetings and news, promotional events or special oers. Flyers usually include more, or simply larger, larger, graphics than other publications. publications. In this exercise you will create the ollowing fyer:

Winchester Manor

Open Week 17 July to 24 July Winchester Manor was built in the fteenth century as a country retreat for the Duke of Winchester. Since then it has played host to numerous famous people including King King Henry VIII and and Sir Issac Newton. Now the 190 room room manor has been painstakingly restored to its original glory and you can visit this exquisite English property, and its 10 hectare manicured gardens, during its annual open week. For information and bookings call 03 9856 1205 or visit the web site: www.winchestermanor.co.uk


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Laying out the Page You should have a blank page on the screen. I you don’t, ollow the steps on page 1-1 to start a NEW DOCUMENT DOCUMENT..

A

Setting the Ruler Units

You will be using the RULER at the top o the work area when laying out this publication so we will check that the units are in millimetres.

1 Display the EDIT menu, highlight PREFERENCES and select UNITS & INCREMENTS.

2 In the RULER RULER UNITS rame set the the HORIZONTAL and VERTICAL boxes to MILLIMETRES, then select OK.

NOTE:

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You can control most o InDes InDesign’ ign’ss settin settings gs rom the PREFERENCES dialogue box.

The page margins can now be adjusted. Display the LA LAYOUT YOUT menu and select MARGINS AND COLUMNS.



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4 Set the MARGINS to 20 mm. You only need to set one i the MAKE ALL SETTINGS THE SAME icon is turned on.

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Select OK to adjust the margins.

B

Setting the Ruler Guides

This publication is going to be a one-column document and we can set RULER GUIDES to assist with the placement o the text and graphics. 1

Set the screen view to to FIT PAGE IN WINDOW by pressing CTRL+0 or COMMAND+0. This allows you to see the whole page.

2

Select the TYPE TOOL rom the TOOLS panel. 3 Move the I-Beam into the top Ruler until it changes changes to a pointer pointer.. Hold down the mouse button and drag a RULER GUIDE down to be in line with 30 mm in the let Ruler.

NOTE:

i

A light blue line should be added to the document. This is where the frst text block will be placed. We are leaving 10 mm rom the top margin so that a border can be added.

ii

RULER GUIDES can be moved at any time using the SELECTION TOOL and they will not print when the document is printed.


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4 Repeat steps 3 to drag ruler guides in line with 70 mm and 160 mm in the let Ruler. Ruler. This is where the the graphic and second text blocks will be placed.

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Saving the Document

Once you have completed a page layout, it is a good idea to save it. 1

Display the FILE menu and select SA SAVE VE AS.

2

Access your STORAGE older and create a NEW FOLDER called DTP DTP..

3

Open the older and enter the name: Chapter 1 then click on SAVE to save your document.

Entering the Heading The heading o the fyer will be placed at at the top o the document. In this case we will place a rectangle over a text rame to enhance it.

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Adding the ext The TYPE TOOL rom the TOOLS panel should be selected.



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2 Move the I-Beam to the intersection o the let margin guide and the rst Ruler guide at 30 mm. The small bar at the bottom o the I-Beam should be on the RULER GUIDE.

3 Hold down the mouse button and drag a text rame across to the right margin guide then down to 70 mm in the let Ruler.

4

When you release the mouse button the text cursor (or insertion point) is placed at the top let corner o the rame.

5

Press CTRL+1 on the Windows system or COMMAND+1 on the Macintosh system to set the screen to ACTUAL SIZE. 6 Press or to to leave a blank line then enter: Winchester Manor

7 Highlight the line o text and and in the the CONTROL panel at the top o the screen click on the CHARACTER FORMATTING FORMA TTING CONTROLS button (the button with an A in it).


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8 Set the FONT box to ARIAL or HELVETICA, HEL VETICA, the FONT SIZE box to 36 pt and the STYLE box to BOLD

9 Click on the PARAGRAPH PARAGRAPH FORMATTING FORMA TTING CONTROLS button at the let o the CONTROL panel.

10 Select the ALIGN CENTRE button and the text should be centred across the page.

NOTE:

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When the TYPE TOOL is selected the CONTROL PANEL has two sections. The CHARACTER FORMATTING FORMATTING CONTROLS or ormatting the letters and the PARAGRAPH FORMATTING FORMATTING CONTROLS or ormatting the paragraphs.

Adding Addin g a Rectangle

The text rame could be lled with a colour and set to have a border. However However,, to show you how to use the RECT RECTANGLE ANGLE tool we will had a rectangle over the text rame.

1 Click and hold the mouse button on the SHAPES tool in the TOOLS panel and select the RECTANGLE TOOL.

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2 Move the cursor (now a cross hair) in line with 40 mm in the top Ruler and 30 mm in the let Ruler (this is on the rst RULER GUIDE). This coordinate is read as (40,30).

3 Drag the cursor across to 170 mm in the top Ruler then down to 60 mm in the let Ruler. This co-ordinate is read at (170,60).

NOTE:

C

i

The values are displayed at the top let o the CONTROL PANEL.

ii

There are dotted lines in the rulers to help you position objects.

iii

Your rectangle rectangle may be flled with a colour or have have a coloured coloured border.

Formatting the Rectang Rectangle le

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The rectangle should have its ‘handles’ displayed, i not, not, select the SELECTION TOOL and click on it.

2

Expand the SWA SWATCHES TCHES panel in the PANEL GROUP GROUP..

3 There are two boxes boxes at the the top let o the panel, panel, the let box box or FILL and the right box or STROKE. Click on the FILL box.


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4 Click on CYAN CYAN (or aqua) and and set the TINT to 25% to lighten the shading.

5 Click on the STROKE box at the top let o the SWATCHES panel.

6

Expand the STROKE panel.

7 Set the WEIGHT box to to 5 pt and the TYPE box to THICK THIN. This is a double line with the outside line thicker than the inside line.

8 Display the the OBJECT menu, highlight ARRANGE and select SEND TO TO BACK to send the rectangle behind the text rame.

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D Changing the ext Colour The colour o the text in the heading can be altered. 1

Select the TYPE TOOL rom the TOOLS panel. 2 Triple click on the heading text to highlight it.

3 Open the SWA SWATCHES TCHES panel, check that the TEXT icon is selected at the top o the SWATCHES panel then set the SWATCHES panel to DARK BLUE. 4

Close or collapse the SW SWA ATCHES panel and resave the publication.

Inserting the Graphic A graphic will be placed at the second RULER GUIDE.

A

Aligning the Graphic

We want this graphic to be in line with the main heading. To assist with this, VERTICAL RULER GUIDES can be added to the screen.

1 Move the I-Beam into the let Ruler until it changes to a pointer pointer..


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2 Drag a RULER GUIDE to the right so that it is in line with 40 mm in the top Ruler. Ruler. This will allow us to align objects with the let edge o the rectangle.

3 Repeat steps 1 and 2 to add a VERTICAL RULER GUIDE in line with 170 mm in the top Ruler so that objects can be aligned with the right edge o the rectangle.

B

Placing the Graphic

When a graphic is inserted into InDesign the PLACE command is used. 1 Select the SELECTION SELECTION TOOL rom the TOOLS TOOLS panel and click outside the text rame and rectangle so that neither is selected.

NOTE:

i

I you place a graphic with a rame selected the new graphic replaces the current content in the rame.

ii

I you place a graphic with the TYPE TOOL selected, the graphic will be placed as text and not be able to be moved around the page.

2

Display the FILE menu and select PLACE (or press CTRL+D or COMMAND+D).

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3 Access the the IDcs3 SUPPORT FILES, open the CHAPTER 1 older and select the MANOR image.

4 Click on OPEN or OK to insert the le.

5 Move the PLACE GRAPHIC marker to the intersection o the second HORIZONTAL RULER GUIDE and the rst VERTICAL RULER GUIDE, that is, at (40,70).

6 Click the mouse button to place the graphic on the screen.

7 Drag the bottom right ‘handl ‘handle’ e’ o the graphic to the intersection o the VERTICAL RULER GUIDE at 170 mm and the HORIZONTAL RULER GUIDE at 160 mm, that is to (170,160).

8

The right edge o the graphic is in line with the right edge o the rectangle, but graphic does not t in the rame now that the rame is reduced in size.


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9 Display the the OBJECT menu, highlight FITTING and select FIT CONTENT PROPORTIONALLY PROPORTIONALL Y so that the image is resized to t in the rame.

Adding the Second ext Frame The inormation in the fyer will be placed in a text rame below the graphic.

A

Entering Enter ing the ext

1 Add a our ourth th HORIZONTAL RULER GUIDE at 170 mm.

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2 Select the TYPE TOOL TOOL rom the the TOOLS panel and position the small bar at the base o the I-Beam at the intersection o the ourth HORIZONTAL RULER GUIDE and the rst VERTICAL RULER GUIDE, that is, at (40,170).

3 Hold down the mouse button and drag a text rame across to the second VERTICAL RULER GUIDE at 170 mm then down to the bottom o the page at 277 mm in the let Ruler. That is, to the co-ordinate co- ordinate (170,277).

4

Enter the text at at the top top o the next page, page, pressing pressing the or key only when indicated.


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Open Week

17 July to 24 July Winchester Wi nchester Manor was built in the fteenth century as a country retreat for the Duke of Winchester Wi nchester.. Since then it has played host to numerous famous people including King Henry VIII and Sir Issac Issac Newton. Now the 190 room manor has been painstakingly restored to its original glory and you can visit v isit this exquisite English property, property, and its 10 hectare manicured gardens, during its annual open week. For information and bookings call 03 9856 1205 or visit the web site: www.winchestermanor.co.uk

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B

Resave the publication.

Formatting Formatti ng the ext

1

Triple click on the rst line ‘Open Week’ to highlight it.

2 Use the the CHARACTER FORMA FORMATTING TTING CONTROLS section o the CONTROL panel to set the FONT to a cursive ont such as SCRIPT MT BOLD, B OLD, EDWARDIAN EDW ARDIAN SCRIPT ITC or ZAPF CHANCERY,, the FONT SIZE to 48 pt CHANCERY and the STYLE to BOLD.

NOTE:

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You may need to adjust the FONT SIZE depending on the ont you select. Some onts do not have have a BOLD style available.



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3 Hold down the SHIFT key and click at the end o the second line ‘17 July to 24 July’ to add the second line i text to the highlight then click on the PARAGRAPH FORMATTING CONTROL button in the CONTROL panel and click on the ALIGN CENTRE button to centre the text.

4 Highlight the paragraph and turn o the HYPHENA HYPHENATE TE button in the CONTROL panel to ensure that no words are hyphenated.

5 Click on the JUSTIFY WITH LAST LINE ALIGNED LEFT button in the CONTROL panel to set both the let and right sides o the paragraph to be straight, except or the last line. li ne.

6 Highlight the last two lines o text and use the ALIGN CENTRE button in the CONTROL panel to centre the text.


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Adding a Page Border A border can be added around the publication. 1

Set the screen to FIT PAGE IN WINDOW (CTRL+0 or COMMAND+0) and select the RECTANGLE RECTANG LE TOOL rom the SHAPES TOOL in the TOOLS panel.

2 Move the cursor (cross hair) to (30,20). That is, 30 30 mm in the top top Ruler and 20 mm in the let Ruler.

3 Drag a rectangle to (180,260).

4 Expand the SWA SWATCHES TCHES panel, click on the STROKE box at the top o the panel and set the stroke colour to DARK BLUE.

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1

Display the OBJECT menu, highlight ARRANGE and select SEND SEND TO BACK to place the rectangle behind the other elements o the publication.

Adjusting Objects Set Behind Others You can adjust objects that are set behind other other objects. The CTRL or COMMAND key is used to select the required object. Let’ Let’ss reduce the height o the rectangle around the the main heading. 1 Select the SELECTION TOOL rom the TOOLS panel, hold down the CTRL or COMMAND key and click on the rectangle behind the main heading.

2 Use the top and bottom size ‘handles’ to adjust to reduce the height o the rectangle a little.

Spell Checking 1

Set the screen to ACTUAL SIZE (CTRL+1 or COMMAND+1).

2 Select the TYPE TOOL TOOL rom the the TOOLS panel and click the I-Beam at the start o the second text block. That is, just beore the ‘O’ in ‘Open Week’.

3

Display the EDIT menu, highlight SPELLING and select CHECK SPELLING.


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4 Check the spelling o the whole story. SKIP any words that that are spelt correctly and CHANGE any words that are spelt incorrectly with the correctly spelt word. 5

Click on DONE to close the SPELLING dialogue box once all the text has been checked.

Previewing the Document Beore printing the document we can preview it on screen so that any obvious errors can be repaired. 1

Set the screen to FIT PAGE IN WINDOW (CTRL+0 or COMMAND+0).

2 Click on the PREVIEW button at the base o the TOOLS panel and all margin and guide lines will be turned o so that just the document is displayed.

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1

Fix any part o the fyer that is not correct.

4 Click on the NORMAL VIEW MODE button at the base o the TOOLS TOOLS panel to turn the margins and ruler guides back on.

Printing Printin g the Document 1

Display the FILE menu and select PRINT PRINT.. 2 In the PRINT dialogue box click on SETUP at the let rame and check that the PAPER PAPER SIZE is set to A4 or the printer you are using.

3 Select PRINT to to print the document.

4

Check the printout, make any necessary adjustments adjustments and reprint i you made any changes.

5

Ask your teacher to check your nal printout.


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Planning Pages With any orm o Desktop Publishing, careul preparation can save you hours o work. Basically, our steps should ALWAYS be ollowed in any publishing process: 1

Create a sketch o the page layout on paper. This is called the THUMBNAIL SKETCH and it simply shows the rough positions o the text and graphics blocks. It’s convenient to use horizontal lines or the text blocks and crossed (or hatched) shading or the graphics. You can also estimate where to place ruler guides, what ormats to apply to the text and the type o graphic that is required.

2

Create the page layout within InDesign.

3

Enter the text and graphics and ormat them.

4

Print a copy, make any necessary changes, changes, reprint and re-check beore nal printing.

The ollowing thumbnail sketch could be drawn or the Assignment publication on the next page. Remember that it is a planning diagram and and the nal product does not have have to be exactly like it. As you produce the publication changes and improvement improvement can be made to the initial design.

Guide at 70 mm

Guide at 120 mm Main Heading Times New Roman, Capitals, 18 pt, Bold, Centre Sub- Heading Times New Roman, 14 pt, Bold, Centre Text Line Times New Roman, 14 pt, Centre

Guide at 70 mm Graphic Find a graphic o a computer

Graphic Find a graphic about ood Text Box Times New Roman, 16 pt, Bold, Centre

Guide at 120 mm Paragraph Times New Roman, 12 pt, ull justied

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1

Desktop Publishing Assignment 1 Your task or this Assignment is to produce the ollowing fyer. fyer. It should only cover hal a page. 1

Reer to the thumbnail sketch on the previous page beore laying out the page and use it as a guide.

2

Create the page layout on a new InDesign page

3

You can can use onts o your your choice, choice, but remember to have no more than than two dierent types. The graphics can be ound in the the CHAPTER 1 older o the IDcs3 SUPPORT FILES under the names COMPUTER and HAMBURGER. You may have better quality graphics than the ones shown, i so, they can be inserted instead o the sample ones.

4

Once the fyer is complete and checked, print it and ask your teacher to check it.

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Learning Adobe InDesign CS3

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