The following is a suggested format/template for preparing and presenting a project
Prepared by: Date: 12/13/2009
Sid Calayag December 13, 2009 1
Kick-Off Meeting
Prepared by: Date: 12/13/2009
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Introduction •
Purpose of this presentation –
Objective: •
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Agenda •
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Project Overview
Scope and Team organization Major deliverables Estimated Effort Assumptions, Risks and Issues Project Acceptance
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Project Overview •
Project description –
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Scope •
This section is where you clearly define the logical boundaries of your project.
Explanation: Scope statements are used to define what is within the boundaries of the project and what is outside those boundaries.
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Team Organization •
This section is where you clearly specify team members and their responsibilities (as well as expectations).
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Major Deliverables •
Deliverables –
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Explanation of this section: All projects have deliverables. In this section, describe the deliverables of the project. Provide enough explanation and detail that all members will be able to understand what is being produced.
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Estimated Effort •
Budget
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Infrastructure needed –
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Manpower allocation –
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Include here office required, communication, warehouse, transportation and equipment
Timeline –
a chart showing the project start date, major milestones, and end date. The deliverables included in this milestone chart should all have been described in the scope section.
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Assumptions, Risks and Issues •
Project Assumptions –
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Unverified information used in the design and estimate Unknown situations/installation requirement that are due to our own inability to visit/survey the site before the design and estimation process
Risk and Issues –
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These are circumstances or events that exist outside of the control of the project team that will have an adverse impact on the project if they occur. Change Orders that are not yet yet considered in the plan and estimate (and budget as well).
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Project Acceptance •
Customer Acceptance –
Conditions by costumers prior to acceptance.
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customer concerns,
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changes,
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requirement,
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testing and commissioning
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