CHAPTER I THE PROBLEM AND ITS SETTING This project
Chapter
and
introduces
provides
a
and
brief
discusses
the
topic
of
the
introduction
and
specifies
the
problem of the study. Introduction The rapid growth of technology contributed a lot to the progress of all classification of industry. Nowadays, the use of technology has been an effective tool on improving such kind of enrollment verifying
system.Enrollment data
of
student
is to
the
process
register
on
of
entering
particular
and
school.
Different interrelated processes build up enrollment procedures called enrollment system. Enrollment System is a good example of a computer generated process.
The
computerized
enrollment
system
will
provide
the
needed and storing information in a faster, more convenient way by storing file of the student enrollees in a computer system that will lessen the work load of faculty staff and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a whole. Online Enrollment System plays a vital role in any school for it
is responsible for an effective and efficient approach for both the students and schools. This will only serve as an immediate solution
to
the
increasing
problems
towards
enrollment
that
provides more easy way in enrolling. The goal of the study is to provide an improvement regarding with the enrollment system of Christian Lights Academy of Nueva Ecija that will help to speed up the process. This information here can be viewed in just a second without worrying that a single file is lost. The idea behind a enrollment system is not a new concept. As student enrollees increase every year, enrollment procedure become harder to deal. only
serve
to
increase
the
problem
facing
This will
enrollment
that
provides more easy way in enrolling. Enrollment system is a good step for the school. Enrollment system
is
useful
especially
when
the
school
retrieves
the
important information from the student. In the enrollment system, the school can trace what are the standings of the students. Lack of
enrollment
system
in
a
school
it
can
lead
to
chaos
and
troubles, the students will be confuse on what they should do and how they will do to be able to enroll. It is extremely useful in the school in the way of making the processes of enrolling much easy. The visual basic and dbms will serve as a powerful tool in keeping analyzing our records. And also this language is very
effective,
easy
to
use
and
friendly
any
one
can
adapt
this
system. Background of the Study The proponents planned to create an Enrollment System. This study aims to come up with the enrollment system for elementary which also includes information pertinent data such as name, address, miscellaneous fees etc. Enrollment is an exciting day for every student in elementary, high school, or colleges. It is the most expected activity after summer vacation. But contrary to the expectations of the enrollees, enrollment has posed problems and hassles because it has become tedious and taxing. Sometimes the students’ leave it to their parents and other members of the family
to
enroll
during
enrollment
them. is
The
now
unsystematic dreaded
by
procedure
them.
of
Instead
school student
enrollees have to stand and wait of finishing it in an hour or two, sometimes students are made to come back the next day or even after a week so that they can be officially enrolled.
All
these have posed a problem which alarm this group of proponents and decided to pursue in resolving the enrollment problem by designing
and
implementing
a
system
of
enrollment
which
is
computerized. In Christian Lights Academy of Nueva Ecija the enrollment is being done manually by the registrar and when the enrollment start the registrar will have a hard time to enroll
the student in their current enrollment system, they found that using a manual process is hard to handle such as collection of records like storing, finding, sorting and securing of records particularly if this stored only in one room and in a limited space. It will be a big hassle for the registrar and the student when or if ever their going to get data or information. In this new system it will be easy for them to enroll and to get data or information from the registrar and also enable the registrar to easily produce information required by the different people in the school. Christian Lights Academy of Nueva Ecija is a private school which is located atSta. Ana Street. Barangay Bago General Tinio, Nueva Ecija like some school Christian Lights Academy of Nueva Ecija is using old system, the manual system for enrollment. Statement of the Problem Based on the research conducted, the proponents found out the problem of this study are: 1. Possible loss of data 2. The manual enrolling of the Christian Lights Academy of Nueva Ecija.
3. The long process of enrolling and inquiry are inconvenient, tiresome and at the some instances are the time consuming and costly. 4. How may the
Christian
Lights
Academy
of
Nueva
Ecija
evaluations of the factors associated with the Enrollment System along the following aspects: 4.1 Reliability 4.2 Functionality 4.3 Integrity 4.4 Accuracy 4.5 Maintainability 4.6 Efficiency Objective of the Study The
objective
of
the
study
is
to
develop
a
school
inquiry/enrollment for the student of Christian Lights Academy of Nueva Ecija. a. To make the School’s enrollment system faster. b. To develop a system that will shorten the process of inquiry and enrollment. c. To develop a website very accurate for those parents who are in abroad or provinces. Scope and Delimitation of the Study This study will focuses on the students of Christian Lights Academy of Nueva Ecija. The proponent focused in getting relevant data including data of the students and computation of necessary
fees.
It
has
ability
to
save,
record,
and
edit
data
and
information about students, teacher and school. Significance of the Study The computer provides convenience to its user through the easier and faster way of transaction. Population of students in almost all educational institution is rapidly increasing so great demand in teaching force becoming higher. Fortunately today’s generation of high technology machine and tools can substitute these workers. This
proposed
“Online
Christian
Lights
Academy
of
Nueva
Ecija Database Management “will provide a high technology way of retrieving and managing student’s data. The study will be a great help to the following: Principal and Faculty Teachers, This study will help them to process records of students in fastest and accurate way. It will help to keep and handle essential information of the students for the convenience of the students and the personnel assign to enrollment in this education institution. Students,
The
students
can
easily
access
and
retrieval
information regarding with the process of enrollment the effort and time and help to minimize the effort and time they exert.
Christian Lights Academy of Nueva Ecija, It provides easy and fast approach in enrollment. Definition of Terms These
terminologies
were
gathered
by
the
proponent
for
better and clearer understanding about the study: Computer- Machine capable of the following the instruction to alter
data
programmable
electronic
device
that
can
perform
calculations and processing information. Database- Is storage of the system to store your tables and information. Enrollment- It is a process in which a student is being admitted to the institution. This includes the listing of information or data about the students and subject will be enrolled. Information-
Knowledge
given
or
received
some
fact
or
circumference. Program- An algorithm that a computer can both follow directly and follows translated version. Record- It is the collection of related field with information that usually pertains to only one subject.
Server- A computer on a local area that is remaining software for controlling access to all or part of the network and the resource and shares its resources with client. System- It is a group of interrelated components working together toward a common goal by accepting input and producing output in an organized transformation process. Software- It is a system utility or application program expressed in complete readable language. User-
The
person
who
uses
a
computer
for
word
processing,
communication and other application. User Friendly- A program easy to use even though an individual is not knowledgeable about the system.
Theoretical Framework Theoretically, the main purpose of the system is to create an efficient, fast and reliable Online Christian Lights Academy of Nueva Ecija Database Management. A Database Management System (DBMS) consist of collection of interrelated and set of function to access the data.DBMS provides
an environment that is both convenient and efficient to use in retrieve and storing information. It is also consist of programs for storing, retrieving and manipulating large amount of data. With DBMS software the user can compile hugelist of data and manipulate, store and retrieve it without having touched single file cabinet of folder. Conceptual Framework: The concept behind the study is to
Knowledge Requirements A. Enrollment Process B. Database System
Dissecting of data using the following:
Surveying
Interview and Software giving of the study. The figure below depicts the concept Requirements questionnaire A. Visual Input Basic B.HTML C. MySQL Hardware Requirements Computer
Process Researching
Statistical treatment
Online Christian Light Academy of Nueva Ecija Output Database Management
Figure 1 The Research Paradigm
The
research
paradigm
that
has
been
established
was
distributed into three parts, namely: input, process and output. The research input indicates all the elements or information that has been collected to the research demand: the process states the different methods to evaluate the gathered data and the output revealed the product of antecedent activity: and the output that
the proponents want to present is: Online Christian
Light
Academy of Nueva Ecija Database Management
CHAPTER II REVIEW OF RELATED LITERATURE AND STUDIES The chapter states different literature and studies that were conducted for the research togain familiarity that are relevant and similar to the present study.
Related Literature: Local Literature According to Aquino (2005), importance of computer application is increasing day by day. In the latest decades of the Millennium winning strategy
organization and
are
computer
those
which
information
to
integrate
technology
in
business
plying
their
respective trades. The use of computer information technology results for them to be able to develop products fast and make decision fast, ability to have fluid organization structures, able
to
cope
with
the
demanding
work
force
and
external
environment by the rapid development of innovative approaches and lastly using information system confirms the company’s mission vision. School’s use information systems in the way of implementing an enrollment system.This result for them to attract enrollees and earn an income. Enrollees are attracted because the use of the said system makes the transactions faster and easier. “Lack
of
enrollment
system
in
school
can
lead
troubles”, as Ace Adrian (2011).Students will
to
chaos
and
be confused on
what they should do to be able to enroll that is why such system is extremely useful in the way that it gives an ease on working on enrollment process. Enrollment is very useful in retrieving
vital information of the students. Without it can lead difficulty both for the administration of school and student in enrollment process. Many countries nowadays, especially the developing nations are challenged by the rapid technological changes. This has radically changed the living and working styles of the entire society. This transformation innovation.
has
While
been in
driven
the
20th
partly century
by
rapid
saw
the
technological rise
of
the
industrial revolution with steam-powered, the 21th century was characterized by the birth of machine powered flight and the emergence of broadcasting and computer technologies the extend the reach of human creativity even more and made possible new ways by which humans could live and work together(Tinio 2002). The transformation of manual enrollment transaction to automate and now into web based automation is one example of what has driven partly by the rapid technological innovation. Any ways just to make work easier and faster like enrollment transaction is possible with the emergence of computer technologies. Technologies
innovation
had
influenced
man’s
work
from
data
processing, businesstransaction, research, planning, monitoring and even in medical operation on human anatomy are now entrusted to
computer
technology.
Web
applications
are
popular
due
to
ubiquity of its apllications.The ability to update and maintain web application without distributing and installing software on potentially thousands of client computers are key reasons for its popularity. A significant advantage of building web applications to support a standard browser feature is the ability to perform as specified, regardless of the operating system installed on given client (Bacala&Reanno 2009). A web based enrollment system has featured that meet most of academic institutions system needs and requirements. This includes
standardized
modules
for
student’s
registration,
enrollment, grade management and other modules that are deemed to operate a school. ForeignLiterature According to Jennifer Rowley (2005) information systems are a tool to support information management. Information systems are increasingly being used in organizations with the objective of providing competitive advantage. The information system used by organizations transaction decision
can
be
processing
support
group system,
system
into
different
management
executive
types
such
information
information
system,
as
system, expert
system and office information system. Information technology has heralded the advent of the information society. The information
society may be a virtual society. The concepts of electronic classroom, the electronic office and electronic library have been explored. Information system poses a number of issues on society in general, including: changing employment patterns, archiving and
bibliographic
control,
security
and
data
protection,
intellectualproperty, market place issues and access. An
enrollment
system
is
basically
included
in
one
of
the
classification of information system that is stated by author, thus it serves a tool to support information management with regards to the students data, enrollment fees information and other with a connection to the enrollment process. Every school gain competitive advantage of having this system for they will have the capacity on handling important information at ease and with security. The iterative implementation approach is a theory that eliminates problems of using a waterfall study. This is invented to avoid a linear
and
sequential
development
of
study.
The
overall
functionality of the system is broken down into feature sets. These features sets often based upon use cases from the analysis stage, containing group of individual features that are related, typically by a functional area (Stephen McHenry 2010).
Adopting the theory of Stephen Mchenry which is known as the iterative
implementation
covers
the
breakdown
of
overall
functionality of the system to a what we called feature set and those features sets represents different process involve in an enrollment system. It helps locate what feature enrollment system will have since that this kind of system does many activities and process. According to Dunn and Scott (2005) science and technology is the root of emerging innovations in this world. For many years now, a person in this field of expertise does not stop to reshape the landscape of today business world. As
stated
by
Holmes
(2006).”The
Internet
is
neither
an
extraordinary communication tool nor revolutionary .It simply represents
the
current
stage
in
the
development
of
human
capabilities through written language, which itself derived from the spoken form. “That statement only shows that advancement in modern technology is at their highest peak. Nowadays Web based applications are widely used due to their ubiquity. According to Forman (2007) continuing innovation in technologies can lead to organizational changes that range from improvement of day to day operation and for easy access it provides for the end
users.
Many
schools
today
have
adapted
this
innovation
in
offering of their services. Related Studies Local Studies According
to
the
project
study
in
2005,
by
Mr.
Lopez,
an
enrollment system help and provide efficient and provide reliable services
to
the
students,
administration.
Moreover
enrollment
terms
in
this
of
enrollment
system
improved
searching,
personnel the
retrieving
process and
and of
subject
schedules. An Online Enrollment System was proposed to replace the manual enrollment
system
of
Cavite
Maritime
Institute
in
order
to
advance an organized flow of transaction and organized flow of transaction and an ease of work concerned on how the manual enrollment performs throughout the institutions operations. The enrollment process is the initial stage in gathering bon fide and
accurate
student’s
information
necessary
to
establish
student’s permanent records. The study has been made to help, fast
and
2006).
deliver
accurate
information
(Calabozo
&
Fernandez
In
study
conducted
by
Cayabyab
(2007),
many
problems
and
difficulties were identified in the Dagupan City High School. These
major
concerns
are
affecting
and
efficient
enrollment
system of students. A computerized for Dagupan City High school shall
result
to
a
significant
increase
in
the
number
of
enrollment. Foreign Studies According
to
the
coordinator
of
Admission
Support
of
Kieran
Greenaway the system known as the Edith Cowan University Web Enrollment System has replaced the traditional hard copy system of enrollment. The system offers immediacy and convenience of course enrollment via the internet. Inspired by the advancement of
modern
technology
transactions enrollment
the
and
the
proponents
system
problems
have
exclusively
regarding
enrollment
come
up
an
for
school
with
with
online many
enrolles.Several factors are considered in designing the proposed system. First is the tedious task of filling out application forms and inaccurate of information provided by the students that cause delay on the enrollment process. Other is that there were problems on giving and announcing schedules of enrollees and cause for them to be late at their very first class.
The proponent gathered data necessary in the enrollment system for
the
success
of
the
study
in
providing
benefit
for
the
employees and students so they can have the ability to manage information directly and conveniently.
CHAPTER III RESEARCH METHODOLOGY This Chapter presents the method of research used, participants of
the
study,
the
instrument
to
gather
pertinent
data
and
statistical tools applied to answer the specific problems of the study.
Methods Research The
proponents
applied
a
descriptive
method
of
research
to
confirm formulated hypothesis to answer questions concerning the status
of
the
study.
The
descriptive
method
will
help
the
proponents to analyze to have a better understanding and describe the data and characteristics about what is being studied. The use of internet, articles and lectures are very helpful for gathering
information
information
became
needed
the
for
sources
this and
study.
basis
of
This
gathered
the
problems
including the supporting documents. The proponents also conducted surveys to students, faculty and administration by providing questionnaires that will be used to support and justify the objectives of the study. The proponent will develop a system that will solve the stated problems in order to help and facilitate the students, faculty members and institution
in
terms
of
the
distribution
or
exchanging
of
information in a more convenient approach. Research Locale This
Online
Christian
Light
Academy
of
Nueva
Ecija
Database
Management System is proposed for Christian Light Academy of Nueva Ecija.
Techniques Used in Data Gathering Upon conducting the study, the proponents used different resources by referring the Documentary, Interviews and Survey. Documentary-this is used outside sources, documents to support of this study. The process of documentary research often involve some
or
all
reading
materials
such
as
books,
magazines
and
journals that may serves as key points in understanding the feasibility of the
study and the possible effect of this study
to the community. The most highly and broadly used resource which is the Internet played
a
different websites
large
function
information that
contains
by
for the
the
proponent
means
related
of
for
visiting
information
that
collecting
to
different
supports
the
study. Interview-The proponents conducted interview to gather data with regards
to
Theinterviews
the were
manual
enrollment
conducted
with
the
used
by
teachers
the
school.
and
selected
students of the school. Survey-The proponents used questioners to determine the need of a enrollment system for the school.
Observation-Through observation the proponents discovered that the enrollment is manually. Participants of the Study In order to determine whether the project “Online Christian Lights Academy of Nueva Ecija”is feasible, a total of respondents
were
asked
to
participate.
To
achieve
pertinent
information, certain inclusion criteria were imposed. Respondents qualified for selection must be student, parent or faculty of the school.
The
understand
the
qualification nature
of
ensures
the
survey
that
the
participants
being
conducted
by
the
proponents. These respondents were asked on the problem they have encountered in enrollment system. They were also asked to answer the question given based the distribution of the respondents.
