Hsil Sap Sd Blueprint v1 1 1 1sd July 30 2004

PROJECT DISHA

BUSINESS BLUEPRINT Henkel SPIC India Limited SAP Project Implementation

SD MODULE

Version 1.1

File: HSIL_SAP_SD_Blueprint_V1.1.doc

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PROJECT DISHA

Document History Version

State / Changes

Date

1.0

For Sign Off

09.03.04

1.1

Revise Blueprint

28.07.04


Author Rainy Lu (MC) Abhay Kulkarni (EMC) S.Vijayamadhavan(KU) P. Selvakumar(KU) Rainy Lu (MC) Naveen Sharma (EMC) S.Vijyamadhavan (KU)

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PROJECT DISHA

TABLE OF CONTENT 1 SD: AS-IS GENERAL INFORMATION...........................................................................................6 1.1 SALES ORGANIZATION STRUCTURE................................................................................................6 1.2 ORGANIZATION STRUCTURE FOR SKP............................................................................................7 1.3 FINISHED GOODS PROCESS FLOW DIAGRAM....................................................................................8 1.4 COMPANIES................................................................................................................................9 1.5 PRODUCTS..................................................................................................................................9 1.6 MANUFACTURING PLANTS..........................................................................................................10 1.7 CFA/DEPOTS...........................................................................................................................10 1.8 TOLL MANUFACTURERS.............................................................................................................10 1.9 ZONES.....................................................................................................................................10 1.10 CUSTOMER TYPES...................................................................................................................11 1.11 MATERIAL MOVEMENT............................................................................................................12 1.12 BUSINESS RULES FOR INVOICING...............................................................................................13 1.13 GENERAL NOTES.....................................................................................................................13 2 SD: AS-IS BUSINESS PROCESSES...............................................................................................14 2.1 SALES PLANNING ....................................................................................................................18 2.2 MANUFACTURING PLANT TO DEPOT (CROSS COMPANY ALSO).........................................................18 2.3 MANUFACTURING PLANT TO DOMESTIC CUSTOMER / TOLL MANUFACTURER.....................................18 2.4 TOLL MANUFACTURER (WITH HENKEL REGISTRATION) TO DEPOT.....................................................18 2.5 DIL/CCCO DEPOT TO HSIL DEPOT (WITHIN DEPOT / ACROSS DEPOT)..........................................19 2.6 HSIL DEPOT TO RE-DISTRIBUTOR / SUPER DISTRIBUTOR / MODERN TRADE CUSTOMER...................20 2.7 DEPOT TO DOMESTIC CUSTOMER / TOLL MANUFACTURER..............................................................21 2.8 DEPOT TO DEPOT......................................................................................................................22 2.9 MANUFACTURING PLANT / DEPOT TO CUSTOMER – FOR SAMPLES....................................................22 2.10 DIL/CCCO DEPOT TO HSIL DEPOT (WITHIN DEPOT) – FOR SAMPLES.........................................23 2.11 MFG PLANT OF ONE COMPANY TO MFG PLANT OF OTHER COMPANY.............................................23 2.12 MFG PLANT OF ONE COMPANY TO MFG PLANT OF SAME COMPANY...............................................24 2.13 HIGH SEA SALES....................................................................................................................24 2.14 IMPORT COMPONENT SALE TO TOLL MANUFACTURER..................................................................25 2.15 TOLL MANUFACTURING TO MERCHANT EXPORT ..........................................................................25 2.16 SALES RETURN CLAIM.............................................................................................................25 2.17 NON-SALES RETURN CLAIM.....................................................................................................25 2.18 DAMAGED CLAIM....................................................................................................................26 2.19 STOCK RETURN.......................................................................................................................26 2.20 DEBIT NOTE...........................................................................................................................26 2.21 STOCK REPLACEMENT..............................................................................................................26 2.22 MANUFACTURING PLANT TO NEPAL CUSTOMER...........................................................................27 2.23 DEPOT TO NEPAL CUSTOMER....................................................................................................28 2.24 MANUFACTURING PLANT / DEPOT TO BANGLADESH CUSTOMER.....................................................29 2.25 MANUFACTURING PLANT / LOAN LICENSE MANUFACTURE (WITH HENKEL REGISTRATION) TO EXPORT CUSTOMER 30 2.26 SCHEMES................................................................................................................................31 2.27 FREIGHT.................................................................................................................................33 2.28 SALES INCENTIVE....................................................................................................................33 3 SD: TO-BE ORGANIZATION, MASTERS AND FUNCTIONS..................................................34 3.1 TO-BE FINISHED GOODS AND TRADING GOODS PROCESS FLOW DIAGRAM.......................................34 1.1 SALES ENTERPRISE STRUCTURE...................................................................................................35


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PROJECT DISHA 1.2 GENERAL SETTINGS...................................................................................................................43 1.3 CLASSIFICATIONS FOR SALES MASTERS........................................................................................44 1.4 BASIC FUNCTIONS IN SALES........................................................................................................55 SD: TO-BE BUSINESS PROCESSES...............................................................................................60 1.5 STANDARD SALES PROCESSING IN SAP........................................................................................60 1.6 STANDARD EXCISE PROCESSING IN CIN.......................................................................................67 1.7 TO-BE BUSINESS PROCESSES FOR SALES......................................................................................84 MANUFACTORY...............................................................................................................................85 106 1.8 TO-BE PRICING PROCEDURE FOR SALES.....................................................................................106 3.2 SD: REQUIRED LAYOUTS AND REPORTS.....................................................................................136


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PROJECT DISHA SD: Flowcharts SD-01 To-Be Sales from Manufactory SD-02 To-Be Sales from Manufactory SD-03 To-Be Sales from Depot SD-04 To-Be sales from Manufactory SD-05 To-Be sales from Depot to normal customer SD-06 To-Be Sales from Depot to Nepal customer SD-07 To-Be Sample to customer from Manufactory SD-08 To-Be sample to customer from Depot SD-09 To-Be Import Component Sales to Toll Manufactory from Depot SD-10 To-Be Third Party ordering for High Sea Sales SD-11 To-Be Stock Transfer from Depot SD-12 To-Be Sales Return to factory SD-13 To-Be Sales Return to factory SD-14 To-Be Sales Return to Depot SD-15 To-Be Stock Return to Manufactory


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PROJECT DISHA

1 SD: AS-IS General Information 1.1

Sales Organization Structure

Figure 1.1: Sales Organization Structure

Zonal Mgr


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PROJECT DISHA

1.2

Organization Structure for SKP

Figure 1.2: Organization Structure for SKP

Area Sales


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PROJECT DISHA

1.3

Finished Goods Process Flow Diagram Henkel SPIC India Ltd (HSIL)

Karaikal Mfg Plant

The Calcutta Chemicals Company (CCCo)

Coimbatore Mfg Plant

Ambattur Mfg Plant

HSIL Depot

CCCO Depot

Toll Manufacturers

Depot

Tiljala Mfg Plant

Domestic Customer Export Customer

HMIL Depot

Re-Distributor

Super Distributor

Retailer

Sub-Stockiest

Salon (For SKP Prof only)

Modern Trade

Consumer

Figure 1.3: Finished Goods Process Flow Diagram


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PROJECT DISHA

1.4

Companies

Henkel has three different entities namely: • • •

Henkel SPIC India Limited (HSIL) The Calcutta Chemicals Company (CCCo) Henkel Marketing India Limited ( HMIL )

Henkel – Schwarzkopf Professional is purely a part of HSIL. Marketing and Product Sales rights of HSIL and CCCo either directly or via HMIL. Only “Henkel” word will always represent HSIL, CCCo and HMIL together in the following document.

1.5

Products

Henkel sells the following products to the Customers: • • • • •

UW (Detergents and Cleaners) UK (Cosmetics) UW Others (or UW non branded) UK Others (or UK non branded) SKP Prof (Schwarzkopf Professional)

UW, UK and UW Others are manufactured either at Henkel own Factories or Toll Manufacturers, Loan License Manufacturer Subsequently it is either moved to depot/CFA or sold to direct customers. Again from depot/CFA, it is sold to RD/SD/Modern Trade Customers. While SKP Prof Products are trading material and will always be received at Chennai HSIL Depot through imports. Subsequently it will be either moved to other Depots or sold to Re-Distributors under HSIL Company.


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PROJECT DISHA

1.6

Manufacturing Plants

Henkel has the following 4 manufacturing plants: Sr No 1 2 3 4

1.7

Entity HSIL HSIL CCCo CCCo

Manufacturing Plant Karaikal Plant Coimbatore Plant Ambattur Plant Tiljala Plant

Division(s) UW, UW Others UW UW, UK UK

CFA/Depots

Henkel has 34 CFAs/Depots all over India to sell UW, UK and SKP Prof Products. Henkel owns 7 Depots while remaining 27 are CFAs.

1.8

Toll Manufacturers

Henkel has 19 Toll Manufacturing Units all across India. 8 Toll Manufactures supply UK products while remaining 11 supplies UW products. Henkel directly purchases Finished Goods from 13 Toll Manufacturers while it receives the Finished Goods manufactured on Job Work basis from remaining 6 Toll Manufacturers. These 6 Toll Manufacturers have Excise registration on account of HSIL/DIL/CCCo (2 for HSIL, 1 for DIL, 2 for CCCo and 1 for HSIL/CCCo). The Finished Goods produced after Job Work is stored at these 6 Toll Manufacturer premises under HSIL/DIL/CCCo Sales Tax registration.

1.9

Zones

Henkel has 4 Zones namely North, East, West and South to cater to all India Sales Requirement.


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PROJECT DISHA

1.10 Customer Types The Customers have been classified based on the guideline laid down by Henkel. The different Customer types are as follows: •

Fragmented Trade o Re-Distributor o Super Distributor

•

Modern Trade o Stand-alone Super Markets o Super Market Chains o Hypermarket o Cash & Carry o Co-operative Stores o Groceries o Convenient Stores o Discount Stores o Medical Stores

•

Chek Franchise o Re-Distributor o Super Distributor

•

Domestic Customer o Bulk o Institution o Canteen Stores Department o Government / Semi-Government Parties o Special Customer o Wholesaler (HSIL is wholesaler for DIL/CCCo) o Scrap Customer

•

Export Customer


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PROJECT DISHA

1.11 Material Movement The domestic sale or material movement from Manufacturing Plant and Depot/CFA is either done through Invoice, Stock Transfer Note (STN) or Delivery Challan (DC). Invoice attracts Excise Duty and Sales Tax when generated from own Manufacturing Plant while the same attracts Sales Tax, Resale Tax or Multipoint Tax when generated from Depot/CFA as the case may be. Sales Tax depends on the type of purchase that determines whether it is a first sale or second sale. Stock Transfer Note attracts only Excise Duty when generated from own Manufacturing Plant while the same does not attract any Excise Duty when generated from Depot/CFA. Delivery Challan does not attract any Excise Duty. Depending on the type of material movement, it attracts Sales Tax. It is also used free of cost supply. Nepal Export Invoice will attract Excise Duty and no Sales Tax. While regular Export Invoice does not attract any Excise Duty or Sales Tax. It will have only the price that could be FOB, CIF or Ex-works.


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PROJECT DISHA

1.12 Business Rules for Invoicing Invoice is normally covered with an instrument such as Cheque, Demand Draft (DD) or Credit Note (CN) duly processed from Zonal Office in favor of the Customer or a credit clearance from Sales Controller. For Re-Distributor and Super Distributor, Henkel normally covers Invoice with Cheque. Whenever an Invoice is generated, the Cheque with the corresponding amount is filled and deposited in the Bank on a particular date depending on the Credit Limit (Credit Period). Henkel also takes Bank Guarantee (given by the Bank) or Trade Deposit (deposited in Henkel Bank Account) from Re-Distributor and Super Distributor. Henkel pays normal interest on the Trade Deposit. Henkel also accepts DD from ReDistributor and Super Distributor. For Scrap Customers, the payment is by DD or Cheque. If scrap is sold from Manufacturing Plant, Scrap Customer has to provide Caution Deposit prior to Order finalization. For other Customers, it is either Open Credit or Special Terms.

1.13 General Notes a) Local Sales Tax (LST) or Central Sales Tax (CST) tax is applicable in all the States of India except for some states such as Bihar, Haryana, etc. LST is for sales within the State while CST is for sales across States. There is Value Added Tax (VAT) for sales in states like Haryana, etc and Multipoint Tax (MPT) for sales in states like Bihar, etc. b) Tax instances like Surcharge (SC), Additional Surcharge (ASC), Resale Tax (RST), Turnover Tax (TOT) also forms part of Sales Tax depending on the State. c) Depending on the LST/CST, VAT and MPT, there are different formats of Invoice in different States. d) As on today, the Excise Duty is calculated on 65% of MRP for all the products as per Central Government regulations.


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PROJECT DISHA

2 SD: AS-IS Business Processes Henkel has the following Sales Business Processes: A) Domestic Sale I. For UW/UK (HSIL/DIL/CCCo) • • • • • • • • •

Manufacturing Plant to Depot (Cross Company also) Manufacturing Plant to Customer (Institution/Special) Toll Manufacturers (with Henkel registration) to Depot DIL/CCCo Depot to HSIL Depot (within Depot / across Depot) HSIL Depot to Re-Distributor / Super Distributor HSIL Depot to Modern Trade Customer Depot to Customer (Institution/Special) Depot to Depot Toll Manufacturer plant to Merchant exporter

II. For UW Others (HSIL) • • •

Manufacturing Plant to Depot (For Detergents) Manufacturing Plant to Bulk Customer (For Zeolite and Aqualite) / Toll Manufacturer (For Speckles, semi finished and Zeolite) Depot to Toll Manufacturer (For Detergents)

III. For SKP Prof (HSIL) • •

Depot to Re-Distributor Depot to Depot

IV. For Scrap (HSIL/DIL/CCCo) • • •

Manufacturing Plant to Customer (Excisable and Non-Excisable) DIL/CCCo Depot to HSIL Depot (within Depot) Depot to Customer / Toll Manufacturer

V. For Samples – all products (HSIL/DIL/CCCo) • • •

Manufacturing Plant to Customer DIL/CCCo Depot to HSIL Depot (within Depot) Depot to Customer


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PROJECT DISHA VI. Raw Material (RM) / Packing Material (PM) Sale (HSIL/DIL/CCCo) • • • • • • • •

Manufacturing Plant of one Company to Manufacturing Plant of other Company (For RM/PM) Manufacturing Plant of one Company to Manufacturing Plant of same Company (For RM/PM) Manufacturing Plant to Toll Manufacturer (For RM/PM) Manufacturing Plant to Depot (For RM/PM) Depot to Toll Manufacturer (For RM) DIL/CCCo Depot to HSIL Depot (within Depot) – (For PM) High Sea Sales (For RM/PM) Import Component Sale to Toll Manufacturer (For RM/PM)

VII. Other Processes (HSIL/DIL/CCCo) •

• • •

Claims o Sales Return Claim (For Sales) o Non-Sales Return Claim o Damaged Claim Stock Return (For Stock Transfers) Debit Note Stock Replacement (For Sales)

B) Exports I. For UW/UK (HSIL/CCCo) • • • • •

Manufacturing Plant to Nepal Customer Depot to Nepal Customer Manufacturing Plant / Depot to Bangladesh Customer Manufacturing Plant to Export Customer Toll Manufacturer (with Henkel registration) to Export Customer

II. For UW Others (HSIL) •

Manufacturing Plant to Export Customer (For Zeolite and Detergents)


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PROJECT DISHA After consolidating the above Business Processes, the final Sales Business Process Master List (BPML) is as mentioned below: 1. Manufacturing Plant to Depot (Cross Company also) 2. Manufacturing Plant to Domestic Customer / Toll Manufacturer 3. Toll Manufacturer (with Henkel Registration) to Depot 4. DIL/CCCo Depot to HSIL Depot (within Depot / across Depot) 5. HSIL Depot to Re-Distributor / Super Distributor / Modern Trade Customer 6. Depot to Domestic Customer / Toll Manufacturer 7. Depot to Depot 8. Manufacturing Plant / Depot to Customer – for Samples 9. DIL/CCCo Depot to HSIL Depot (within Depot) – for Samples 10. Mfg Plant of one Company to Mfg Plant of other Company 11. Mfg Plant of one Company to Mfg Plant of same Company 12. High Sea Sales 13. Import Component Sale to Toll Manufacturer 14. Toll Manufacturer to Merchant export 15. Sales Return Claim 16. Non-Sales Return Claim 17. Damaged Claim 18. Stock Return 19. Debit Note 20. Stock Replacement 21. Manufacturing Plant to Nepal Customer 22. Depot to Nepal Customer 23. Manufacturing Plant / Depot to Bangladesh Customer 24. Manufacturing Plant / Toll Manufacturer (with Henkel registration) to Export Customer


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PROJECT DISHA The following processes will be covered under different Modules of SAP: •

The Rolling Sales Forecast (RSF) entry and subsequent Stock Requirement Report (SRR) generation for Material (RM/PM) Planning for long lead items will be covered under PP Module.

•

The Sales Plan entry based on RSF and subsequent Stock Requirement and Dispatch Schedule (SR&DS) generation for Production Planning will be covered under PP Module.

•

Sales Plan-Demand will be covered under PP Module.

•

The requirement from Toll Manufacturers for Production Planning will be covered under PP Module.

•

The Code Conversion for Finished Goods at Manufacturing Plant and Depots will be covered under MM Module.

•

The Stock Conversion for Finished Goods at Manufacturing Plant and Depots will be covered under MM Module. The stock conversion is moving FG from Saleable to Un-saleable, Saleable to Damaged, Un-saleable to Saleable, and Damaged to Saleable.

•

Stock Transfer portion such as Purchase Order, Material Receipt and Invoice Verification will be covered under MM Module. While the Delivery and Excise Invoice/Stock Transfer Note will be under the purview of SD Module.

•

The entire Accounts Receivable (AR) will be covered under FI Module.

•

The Primary Freight will be covered under MM Module in the Stock Transport Order (STO) option.


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PROJECT DISHA The following explains each of the above-mentioned Sales Business Process in detail.

2.1

Sales Planning

Information of previous 3 months sales average and corresponding period of last year sales data, material wise will be displayed as Z report for Sales Planning. Henkel sales planning Depot plant wise will be furnished for Production Planning.

2.2

Manufacturing Plant to Depot (Cross Company also)

Finished Goods are manufactured at Manufacturing Plant and moved to Depot/CFA located in various states through Stock Transfer Note. Even RM/PM, whenever required, are moved from Manufacturing Plant to Depot/CFA through Stock Transfer Note. If the Goods are moved from Manufacturing Plant of one Company to Depot of other Company, the Cross Company Excise Invoice is generated. Sr No Entity 1 HSIL 2 DIL 3 CCCo

2.3

Product(s) UW, UW Others (Detergents), RM/PM UW, RM/PM UW, UK, RM/PM

Manufacturing Plant to Domestic Customer / Toll Manufacturer

UW and UK products are manufactured at Manufacturing Plant and sold to Institution and Special Customer. The approval is obtained from VPs and MD prior to negotiation of such orders. The order is placed after discussion on pricing, mode of delivery and payment terms. This sale is done against an Invoice and it is a first sale. UW Others – products are manufactured at Manufacturing Plant and sold to Bulk Customer (Zeolite and Aqualite) and Toll Manufacturer (Speckles and Zeolite). This sale is done against an Invoice and it is a first sale. Scrap is sold to Direct Customer and RM/PM to Toll Manufacturer either against an Invoice or Delivery Challan (no Excise) and it is a first sale. Sr No Entity 1 HSIL 2 3

2.4

DIL CCCo

Product(s) UW, UW Others (Zeolite, Aqualite, Speckles), Scrap, RM/PM UW, Scrap, RM/PM UW, UK, Scrap, RM/PM

Toll Manufacturer (with Henkel registration) to Depot


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PROJECT DISHA Finished Goods manufactured on Job Work basis at Toll Manufacturer are stored under Henkel Registration in the Toll Manufacturer’s premises itself. These Finished Goods are moved to Depot/CFA through Stock Transfer Note. Sr No Entity 1 HSIL 2 DIL 3 CCCo

2.5

Product(s) UW UW UW, UK

DIL/CCCo Depot to HSIL Depot (within Depot / across Depot)

As mentioned earlier that the Marketing and Product Sales rights of DIL and CCCo either directly or otherwise lie with HSIL, the DIL and CCCo products will be first sold to HSIL Depot and subsequently from HSIL Depot it will be sold to ReDistributor/Super Distributor/Modern Trade Customer. This sale from DIL/CCCo Depot to HSIL Depot will happen against an Invoice. Whether it is first sale or second sale will depend on the following: •

First Sale:

o For products received from DIL/CCCo Manufacturing Plant o For products received from Toll Manufacturer of different State then of Depot •

Second Sale:

o For products received from Toll Manufacturer of the same State as of Depot Sr No Entity 1 DIL 2 CCCo

Product(s) UW, Scrap, PM UW, UK, Scrap, PM


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PROJECT DISHA

2.6 HSIL Depot to Re-Distributor / Super Distributor / Modern Trade Customer UW, UK and SKP Prof Products after received at HSIL Depot will be sold to ReDistributor, Super Distributor and Modern Trade Customers. This sale will happen against an Invoice. Whether it is first sale or second sale will depend on the following: •

First Sale:

o For UW products received from HSIL own Manufacturing Plant o For UW products received from Toll Manufacturer of different State then of Depot o For imported SKP Prof products •

Second Sale:

o For UW/UK products received from DIL/CCCo Depot o For UW products received from Toll Manufacturer of the same State as of Depot Sr No Entity 1 HSIL

Product(s) UW, UK, SKP Prof


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PROJECT DISHA

2.7

Depot to Domestic Customer / Toll Manufacturer

UW and UK products received at Depot are sold to Institution and Special Customer. This sale is done against an Invoice. Whether it is first sale or second sale will depend on the following: •

First Sale:

o For UW/UK products received from Manufacturing Plant o For UW/UK products received from Toll Manufacturer of different State then of Depot •

Second Sale:

o For UW/UK products received from DIL/CCCo Depot and sold from HSIL Depot o For UW/UK products received from Toll Manufacturer of the same State as of Depot Scrap is sold to Domestic Customer against an Invoice and it is either a first sale or second sale as the case may be. RM and UW Others (Detergents) received at Depot are sold to Toll Manufacturer. This sale is done against an Invoice and it is a first sale. Samples for all products are sent through Delivery Challan to Domestic Customer. Sr No Entity 1 HSIL 2 DIL 3 CCCo

Product(s) UW, UW Others (Detergents), UK, RM, Scrap UW, RM, Scrap UW, UK, RM, Scrap


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PROJECT DISHA

2.8

Depot to Depot

UW, UK and SKP Prof Products received in one Depot can be moved to other Depot against Stock Transfer Note. Sr No Entity 1 HSIL 2 DIL 3 CCCo

2.9

Product(s) UW, UK, SKP UW UW, UK

Manufacturing Plant / Depot to Customer – for Samples

Samples for all products are sent from Manufacturing Plant or Depot through Delivery Challan to Direct Customer. If the samples are sent from Manufacturing Plant, the excise duty will be paid to Central Excise Department. Sr No Entity 1 HSIL 2 DIL 3 CCCo

Product(s) UW, UW Others (Zeolite, Aqualite, Speckles) UW UW, UK


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PROJECT DISHA

2.10 DIL/CCCo Depot to HSIL Depot (within Depot) – for Samples As mentioned earlier that the Marketing and Product Sales rights of DIL and CCCo either directly or otherwise lie with HSIL, the DIL and CCCo products will be first sold to HSIL Depot and subsequently from HSIL Depot it will be given as Samples to Customer. This sale from DIL/CCCo Depot to HSIL Depot will happen against an Invoice. Whether it is first sale or second sale will depend on the following: •

First Sale:

o For products received from DIL/CCCo Manufacturing Plant o For products received from Toll Manufacturer of different State then of Depot •

Second Sale:

o For products received from Toll Manufacturer of the same State as of Depot Sr No Entity 1 DIL 2 CCCo

Product(s) UW UW, UK

2.11 Mfg Plant of one Company to Mfg Plant of other Company The RM/PM from Manufacturing Plant of one Company is sold to Manufacturing Plant of other Company. This sale is done against an Invoice and it is a first sale. Sr No Entity 1 HSIL 2 DIL 3 CCCo

Product(s) RM/PM RM/PM RM/PM


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PROJECT DISHA

2.12 Mfg Plant of one Company to Mfg Plant of same Company The RM/PM from Manufacturing Plant of one Company is moved to Manufacturing Plant of same Company. This movement is done against Stock Transfer Note. Sr No Entity 1 CCCo

Product(s) RM/PM

2.13 High Sea Sales In this process, goods are imported and directly supplied to either Converter or Toll Manufacturer. The High Sea Sales process is as follows: • Henkel places PO to overseas Vendor and receives the goods. • On arrival of goods, Invoice, Packing List and Bill of Lading/Airway Bill is submitted to Carrying and Forwarding Agent to process Bill of Entry. • Henkel and the Party (Converter or Toll Manufacturer) finalize the High Sea Sales Agreement after adding 2% on the CIF price. The Bill of entry is filed in the name of Party. • The Party remits the duty and subsequently the goods are forwarded to Party’s manufacturing plant. Sr No Entity 1 HSIL 2 DIL 3 CCCo



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PROJECT DISHA

2.14 Import Component Sale to Toll Manufacturer The process of Import Component Sales to Toll Manufacturer is as follows: • • • •

Henkel receives the imported goods and pay the Customs Duty. Then the goods are transferred to Henkel Excise registered Depot/CFA. The CENVAT (equivalent to CVD) is claimed at the Depot/CFA. The goods are then sold to Toll Manufacturer against an Excise Invoice.

Sr No Entity 1 HSIL 2 DIL 3 CCCo


2.15 Toll Manufacturing to Merchant export HSIL, CCCo or DIL Toll Manufacturer dispatch products from their factory, while doing so, they create the delivery document in favour of the merchant exporter, and commercial sale invoice is being raised favouring the company. Only invoicing is being generated from the specific depot.

2.16 Sales Return Claim The Sales Return Claim is generated whenever the products are returned from any Customer, Institution, Re-Distributor, Super Distributor or Toll Manufacturer. This claim could be with reference to Invoice or without any reference. The pricing would be the same as of Invoice. This claim is approved by VP(s) and processed at Zones.

2.17 Non-Sales Return Claim The Non-Sales Return Claim is generated for 40 odd activities such as Bank Charges, RD Salesman Subsidy, Van Incentive, etc. The fixed amount is credited to the ReDistributor or Super Distributor. This claim is approved by ASM and processed at Zones. Henkel maintains budget for Non-Sales Return Claim for some activities such as Window Display, etc. This budget for different activities is declared in the Journey Cycle (JC) calendar and it is specific to Zone, Brand, Activity and Period.


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PROJECT DISHA At the time of Credit Note generation for Non-Sales Return Claim, the system should check the allotted budget and accordingly allow or disallow Credit Note generation. As mentioned earlier, this can be configured in FM Module and Henkel needs to check whether the same is being implemented.

2.18 Damaged Claim The Damaged Claim is generated for the damaged products lying at Re-Distributor or Super Distributor. The fixed amount is credited to the Re-Distributor or Super Distributor. This claim is approved by ASM in concurrence with TSS/TSI and processed at Zones. Note: Henkel generates Credit Notes for Sales Return Claim, Non-Sales Return Claim and Damaged Claim. Multiple Credit Notes can be generated against each Claim after the proof is available from Re-Distributor/Customer. While clearing an Accounting document generated for an Invoice, the pending Credit Notes should be adjusted against an Invoice Accounting document. There should be a provision to print all the Credit Notes at Zonal Offices.

2.19 Stock Return The Stock Return is generated whenever the products are returned from any Depot.

2.20 Debit Note The Debit Note is generated for Re-Distributor or Super Distributor against charges for bouncing of Cheques. There should be a provision to enter the reason for Cheque bouncing. There should be a provision to print all the Debit Notes at Zonal Offices.

2.21 Stock Replacement The replacement takes place whenever the Customer receives products in shortage. The products are delivered free of charge against shortage to the Customer.


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PROJECT DISHA

2.22 Manufacturing Plant to Nepal Customer UW and UK products are manufactured at Manufacturing Plant and exported to Nepal Customer against an Export Invoice. The Excise Duty will be paid to Central Excise Department during Invoicing. The export process is as described below: • Nepal Customer places the order. • Order is circulated to Logistics. • Invoice is raised with Excise Duty and the products are dispatched. • Customer receives the products and Custom Authority of Nepal realizes Custom Duty (set off against Excise Duty paid in India) from the Customer. • Henkel receives the payment from Customer in Indian currency by way of DD. Credit Note concepts are applicable as that of regular Customer in India. Sr No Entity 1 HSIL 2 CCCo



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PROJECT DISHA

2.23 Depot to Nepal Customer UW and UK products are manufactured at Manufacturing Plant and moved to Depot through Stock Transfer Note. Whenever the products are received at Depot for Nepal Customer, the CENVAT credit is availed for the same. Subsequently the products are exported to Nepal Customer against an Export Invoice. The Excise Duty will be paid to Central Excise Department during Invoicing. The export process is as described below: • Nepal Customer places the order. • Order is circulated to Logistics. • Products are moved from Manufacturing Plant / Toll Manufacturer to Depot through Stock Transfer Note. • The CENVAT credit is availed at Depot for the products received for Nepal Customer. • Invoice is raised with Excise Duty and the products are dispatched from Depot. • Customer receives the products and Custom Authority of Nepal realizes Custom Duty (set off against Excise Duty paid in India) from the Customer. • Henkel receives the payment from Customer in Indian currency by way of DD. Credit Note concepts are applicable as that of regular Customer in India. Sr No Entity 1 HSIL 2 CCCo



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PROJECT DISHA

2.24 Manufacturing Plant / Depot to Bangladesh Customer UW and UK products are manufactured at Manufacturing Plant and moved to Depot against Stock Transfer Note. Whenever the products are received at Depot for Bangladesh Customer, the CENVAT credit is availed for the same. These products are exported to Direct Customer against an Export Invoice directly from Manufacturing Plant or Depot. ARE1 (Application for Removal without paying Excise Duty) is submitted to Excise Department for not paying the Excise Duty whenever the products are exported from Manufacturing Plant. The export process is as described below: •

Bangladesh Customer places the order. • The Selling Price is determined and sent to the Customer. Upon mutual acceptance, the Proforma Invoice is generated and sent to the Customer for opening Letter of Credit (L/C) with their banker. • Finished Goods are manufactured and the status of readiness is reported to the Customer. Bangladesh Government nominated Agency verifies the consignment ready for dispatch. • The Agency also does the valuation of Finished Goods. This is an internal procedure of that country to assess the correctness of valuation in order to prevent the under invoicing. • On receipt of confirmation from our banker on correctness of L/C, Finished Goods are dispatched to the Customer against an Invoice based on the accepted terms as mentioned in the L/C. Sr No Entity 1 HSIL 3 CCCo



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PROJECT DISHA

2.25 Manufacturing Plant / Loan License Manufacture (with Henkel registration) to Export Customer UW, UK and UW Others (Zeolite, Detergents) products are manufactured at Manufacturing Plant / Loan License Manufacture (with Henkel registration) and exported to Direct Customer against an Export Invoice. ARE1 (Application for Removal without paying Excise Duty) is submitted to Excise Department for not paying the Excise Duty. The export process is as described below: • Old/New Customer sends the Enquiry. • Henkel sends the Quotation to Customer and negotiation happens. • The order is finalized and Proforma Invoice is sent to Customer for discussion on Payment Terms. The Payment Terms could be L/C Sight, Open Delivery or D/P (Documents – B/L against Payment through Bank). • Subsequently the confirmation of order happens either through L/C or Email. On confirmation, the Dispatch Advice is sent to Manufacturing Plant for production. • The FG is moved from Plant to CFS (Container Freight Station). The CFS is under control of Customs. • Henkel prepares and sends Export Documents such as Proforma Invoice, Packing List to CHA (Customs House Agent registered with Customs to handle exports) for processing. • CHA prepares Shipping Bill and Bill of Lading after shipment and sends it to Henkel. • Finally the Commercial Invoice is sent to the Customer. Sr No Entity 1 HSIL 2 CCCo

Product(s) UW, UW Others (Zeolite, Detergents) UW, UK


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PROJECT DISHA

2.26 Schemes The schemes at Henkel have been categorized as Primary Schemes and Secondary Schemes. • Primary Schemes are given on the face of Invoice itself. • Secondary Schemes depend on the actual market activity carried out by Re-Distributor and Super Distributor. The reimbursement on this score is done through Credit Notes and Free Issues. A) Primary Schemes Almost all the Primary Schemes falls under following: I.

Trade Discount – Rupee Off

This discount is given in Rupees per unit. II.

Trade Discount – Percentage Discount

This discount is given in percentage on the Basic Price. III.

Consumer Offer – Free same Product or Free other Product

In this type of promotions, free unit of the same product or free unit of other product is given on purchase of set of units. IV.

Consumer Promotions

These are schemes those would directly benefit the consumer. The consumer pays less than printed MRP on the individual pack or gets extra product for the same MRP.


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PROJECT DISHA B) Secondary Schemes The secondary schemes are broadly classified as follows: I.

Trade Incentive

This is based on the secondary sales submitted by Re-Distributors as per the activity announced by company on time to time basis through JC Guide. II.

Quantity Purchased Scheme – Additional Schemes declared from Zonal Office

This scheme is dependent on the off-take of the Retail Outlet and operates for a specific period of time. The differential between Secondary entitlement claim and the Primary scheme already given would be passed through either a Credit Note or settled by way of further issue of free product under Deliver Challan. The budget for the activity will be funded from Local Promotion that is derived based on selling performances. III.

Window Displays

Retail Shop Windows are taken on hire for products display. There is an agreement/contract for a period of display. IV.

Coupon/Scratch & Win

These are incentives for Retailers and Consumers on purchase of specified products and volumes. This entitles Retailers and Consumers to participate in Lotteries and other schemes announced and win prizes instantaneously.


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PROJECT DISHA

2.27 Freight The freight at Henkel is classified into Primary Freight and Secondary Freight. A) Primary Freight: The primary freight is used whenever there is stock transfer either from Factory, Toll Manufacturer or Depot to another Depot. The primary freight (Rs/MT) will be based on the following: • •

Departure destination to depot destination Truck type o Full Truck Load – FTL (9 MT) o Container (17 MT) o Part Load

B) Secondary Freight: The secondary freight is used whenever there is sale either from Factory or Depot to Customer. The secondary freight (Rs/MT) will be based on truck type with the following into consideration: • •

•

Local Cart Part Load – upcountry (depending on Depot) o Directly Rs/MT o Departure destination to Customer destination (Rs per MT/Bag/Case) o Either side of Depot (could be town specific) Parcel Service

Note: If the quantity is in KL, then the conversion factor will be used to convert the same into MT to arrive at freight cost.

2.28 Sales Incentive At Henkel, there are sales incentive schemes for TSI/TSS/SO, ASM and RSM. These incentives are period specific and calculated against monthly targets/KP. These incentives are validated for primary sales/secondary sales and brand-wise sales.


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PROJECT DISHA

3 SD: TO-BE Organization, Masters and Functions 3.1 To-Be Finished Goods and Trading goods Process Flow Diagram

Henkel SPIC India Ltd.

Karaikal Mfg Plant

Coimbatore Mfg Plant

Toll Manufacturers

Ambattur Mfg Plant

Tiljala Mfg Plant

Special Customer Export Customer

HSIL Depot

SKP Germany Henkel Marketing India Limited. (HMIL ) Depot

Salon (For SKP Prof only)

Re-Distributor

Super distributor

Modern Trade

Retailer

Consumer


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PROJECT DISHA

1.1

Sales Enterprise Structure

The Sales Enterprise Structure in SAP consists of the following: A) Company Code The company code is the smallest organizational unit of Financial Accounting for which a complete self-contained set of accounts can be drawn up for purposes of external reporting. The process of external reporting involves recording all relevant transactions and generating all supporting documents required for financial statements such as balance sheets and profit and loss statements. At Henkel: There would be 2 company codes for Henkel India. 4812 for HSIL and 4814 for HMIL. B) Credit Control Area Credit control area is an organizational unit that represents an area responsible for granting and monitoring credit of customers. It specifies and checks a credit limit for customers. This organizational unit is either a single company code or, if credit control is performed across several company codes, multiple company codes. Credit information can be made available per customer within a credit control area. A credit control area can include one or more company codes. It is not possible to assign a company code to more than one credit control area. Within a credit control area, the credit limits for customers must be specified in the same currency. At Henkel: There will be one credit control area for both 2-company codes. The same will be a part of FI module.


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PROJECT DISHA C) Valuation Level The valuation level is defined by specifying the level at which material stocks are valued. The material stocks can be valuated at Plant level or Company code level. The recommendation is setting material valuation at plant level. Once set, it is not possible to switch the valuation level from plant to company code, or vice versa. The valuation level affects the following: • • •

Maintenance of Material Master Records: Depending on the valuation level chosen, accounting data (in particular the valuation price) is maintained. G/L accounts in which material stocks are managed G/L accounts to which transactions are posted in Materials Management

At Henkel: The valuation level for Henkel will be at Plant level. D) Plant A plant is an organizational unit within Logistics, serving to subdivide an enterprise according to production, procurement, maintenance, and materials planning . A plant is a place where either material is produced, or goods and services are provided. The plant is an operating area or branch within a company. The plant is embedded in the organizational structure as follows: • • • • •

The plant is assigned to a single company code. A company code can have several plants. Several storage locations in which material stocks are managed can belong to a plant. A plant can be assigned to several combinations of sales organization and distribution channel. A plant can have several shipping points. A shipping point can be assigned to several plants. A plant has its own material master data.


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PROJECT DISHA The plant plays an important role in the following areas: • • • • •

Material valuation: When the valuation level is plant, the material prices are defined for each plant. Each plant can have its own account determination. Inventory Management: The material stocks are managed within a plant. MRP: Material requirements are planned for each plant. Each plant has its own MRP data. Analysis for materials planning can be made across plants. Production Costing: In costing, valuation prices are defined only within a plant.

At Henkel: In Henkel, the following will be defined as plants. This will be a part of MM Module. •

Factory/Manufacturing Plant o Karaikal Plant (plant code: 6I11) o Coimbatore Plant (plant code: 6I14) o Ambattur Plant (plant code: 6 I12) o Tiljala Plant (plant code: 6I13)

•

Depots/CFAs o All 34 depots/CFAs will be defined as plants in SAP. There would be total 68 depots/CFAs defined as plants under HSIL and HMIL 2 company codes respectively. o HSIL will sell all the products to HMIL (Henkel Marketing India Ltd) plant and HMIL plant will have the license to sell HSIL products to Customers. o Special customer like Institutional customers, Govt / Semi Govt Parties where tax liability is not there, customers will be served by HSIL directly from Depot or from factory. o For CSD customer HSIL will sell all the listed products from their factory or from HSIL depots.


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PROJECT DISHA E) Storage Location A storage location is an organizational unit allowing differentiation between the various stocks of a material in a plant. It is the place where stock is physically kept. A storage location has the following attributes: • • • • •

There may be one or more storage locations within a plant. It is possible to store material data specific to a storage location. Stocks are managed only on a quantity basis and not on a value basis at storage location level. Physical inventory is carried out at storage location level. Storage locations are always created for a plant.

At Henkel: Following Storage location are being defined in factories for performing sales and distribution activity Bonded storage – FG Bonded stores – Zeolite In HSIL Depot plants following storage locations will be used for performing sales and distribution activity Saleable – 1st sale Saleable – 2nd Sale Damaged Goods – 1st sale Damaged Goods – 2nd sale Shortage SKP – Saleable (only in SKP depots) SKP – Damaged (only in SKP depots) Promotional materials In HMIL Depot, normally all the products will be stored in the 2nd sales storage location. Only when the intercompany, interstates sales happen, then those products would be received at 1st sales storage location. (Detail see MM storage location determination.) During the delivery note creation, system will automatically identify whether the goods available is for first sale or second sale based on the auto batch determination according to first expired first out batch search strategy. The storage location definition and configuration will be a part of MM Module. F) Sales Organization A Sales Organization is an organizational unit within Logistics that structures the company according to its sales requirements. A sales organization is responsible for selling materials and services. A sales organization has the following attributes:


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PROJECT DISHA • •

Legally, a sales organization is included in exactly one company code. One or more plants can be assigned to one sales organization.

•

A sales organization can have its own customer and material master data as well as its own conditions and pricing. Sales employees can be assigned to a sales organization. All items in a sales & distribution document (sales order, delivery or a billing document) belong to a sales organization. A sales organization is the highest summation level for sales statistics with its own statistics currency. The sales organization is used as a selection criterion for the lists of sales documents, delivery and billing due list and standard reports. A sales organization cannot share any master data with other sales organizations. The master data must be created separately. The data for a distribution channel or a division can however be created for several distribution channels or divisions.

• • • • •

At Henkel: In Henkel, there will be 3 Sales Organization as follows: HSIL HMIL (SKP) HMIL

Henkel SPIC India Limited (8SIC) Henkel Marketing India Limited – SKP (8SIB) Henkel Marketing India Limited (8SID)

G) Distribution Channel A distribution channel is the channel through which saleable materials or services reach customers. It includes wholesale, retail, and direct sales. A distribution channel has the following attributes: • • • •

Can allocate distribution channel to one or more sales organizations. Can define own master data for customers or materials as well as conditions and pricing within a distribution channel. The distribution channel can be used as a selection criterion in lists and standard reports. Can define common distribution channels for master data such as customers, materials and conditions.

At Henkel: In Henkel, there will be 3 Distribution Channel, namely “D1”,”K1” & “D8”. Distribution Channel “D1” – will be used for sales of branded UW and UK products. Distribution Channel “K1” – will be used for sales of SKP products professional. Distribution Channel “D8” – Will be used for sale of non-branded products. Material and Customer master should have clear demarcation of distribution channel.


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PROJECT DISHA H) Division A division is an organizational unit based on responsibility for sales or profits from saleable materials or services. It is used basically to group products at a higher level such as UW, UK, etc. A division has the following attributes: • • • • • •

Allocate a division to one or more sales organizations. Allocate a division to one or more distribution channels. A material is always assigned to one division only. Can define own master data within a division for customers as well as conditions and pricing. Can define common divisions for master data such as customers and conditions. The division is used as a selection criterion for lists and standard reports.

At Henkel: In Henkel, the divisions such as UW, UK, etc have already been defined in SAP. All the material masters will be subsequently assigned to these divisions. In order to simplify the master data maintenance and order entry, one operating division “00” would be used in sales area for UW and UK branded sales products except SKP Products. For SKP product “05” will be used as the division.


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PROJECT DISHA I) Sales Area A sales area is a specific combination of sales organization, distribution channel and division. A sales area can be used as a selection criterion for lists and standard reports. Company

Compa ny Code

Description

HSIL

4812

HSIL

4812

HMIL (non-SKP)

4814

HMIL (non-SKP)

4814

HMIL (SKP)

4814

UW/UK Branded UW/UK nonbranded UW/UK Branded UW/UK nonbranded Salon professional

Sales organizatio n 8SIC

Distribution Channel

Division

D1

00

8SIC

D8

00

8SID

D1

00

8SID

D8

00

8SIB

K1

05

J) Shipping Point The shipping point is an organizational unit in Logistics that carries out shipping processing. The shipping point is the part of the company responsible for the type of shipping, the necessary shipping materials and the means of transport. The shipping point has the following attributes: • • •

A shipping point can be allocated to several plants. A delivery is always initiated from exactly one shipping point. The shipping point is used as a selection criterion for lists of deliveries, the work list deliveries, picking and goods issue.

At Henkel: In Henkel, each manufacturing plant will have separate shipping points. In each Depot plant, each company’s plant would have its own shipping point. Based on Hensap, the shipping point prefix is “NI”. The last 2 digit of shipping point would follow the same last 2 digit of plant. Eg: HSIL Chennai depot is 6IAB as plant code, the shipping point would be NIAB. K) General Hierarchy In Henkel, there would be 2 general hierarchies created for sales reporting purpose : 1) VP (Sales)  Zonal Manager (ZM)  Regional Sales Manager (RSM)  Area Sales Manager (ASM)  Territory Sales Supervisor (TSS)/Territory Sales In-charge (TSI)/Sales Officer (SO) 2) Head SKP – Region Head – ASM – Sales Officer File: HSIL_SAP_SD_Blueprint_V1.1.doc

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PROJECT DISHA L) Sales Enterprise Diagram •

Sales Area (SD)

Sales Organization

HSIL

HMIL-SKP

HMIL

Distribution Channel

Sales

Sales

Sales

Division

UW •

•

UW

…

UW

…

Sales Area

Plant and Storage Location (MM)

Plant Storage Location •

…

HSIL Mfg

FG

…

HMIL depot

FG

…

…..

FG

…

Link between SD, MM and Accounting

Figure 1.4: Sales Enterprise Diagram


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PROJECT DISHA

1.2

General Settings

The General settings in SAP consist of the following: A) Country The country specific checks such as date format, decimal format, bank data, postal data and control data needs to be maintained for a country. All the country codes are already defined in SAP. At Henkel: Enter the required date format, the decimal format, bank data, postal data and control data in the country for India. B) Region The region is a further geographical classification within a country. The region is used for: as a part of address, tax reporting in FI and pricing in SD (only for tax). The usage of region can vary from country to country. At Henkel: In Henkel, the region will be used to define the states in India. C) County County would be used to define sales territory under India country. At Henkel Sales Territory, which is the geographical area where group, customers are located. In major cities & districts, will have more than one territory and in upcountry one territory will have more than one district. D ) City Code City Code would be used to define sales district under India country. SAP has standard field of sales district but it’s client dependent, which is shared in the whole region. As India has quite a lot sales districts, it’s recommended to use city code to represent sales district which is country specific. E) Unit of Measure (UOM) This is the unit in which material is purchased, stocked, sold and moved. SAP has standard unit of measures already defined. At Henkel: The UOM such as Con (Consumable), Piece, Carton, Bag, MT and Quintal will be defined in SAP for Henkel. If want to get the report of inventory in KG, then the conversion of KG and CON should be maintained in the system in the material master data.


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PROJECT DISHA

1.3

Classifications for Sales Masters

The Sales Masters in SAP consists of the following: A) Customer Master Customer is a business partner where company has a business relationship. Customer master contain all data necessary for processing business transactions. The system proposes the master data while processing business transactions. The partner functions of customer are Sold-To party, Ship-To party, Bill-To party and Payer. Depending on the requirement, a Sold-To party can have multiple Ship-To parties, Bill-To parties or Payers. The customer master record has the following structure: •

General Data General data does not depend on the company code or the SD organization. It applies to one business partner for all company codes and in all sales areas. It includes customer name, address, telephone number, etc.

•

Company Code Data Company code data only applies to one company code. This data is only relevant to Financial Accounting and includes account management data and insurance data. Reconciliation account will be assigned based on customer group.

•

Sales and Distribution Data The data for one customer can differ for each sales area. The sales area is a combination of sales organization, distribution channel and division. This data is only relevant to Sales and Distribution, and includes pricing data, delivery priority, shipping conditions, etc.

The customer code can be system generated or manually entered. At Henkel: In Henkel, the customer code will be IDH number. The number range (and whether internal or external number assignment) for Customer code has already been defined in the system. The sales area data will be entered locally in India for created IDH numbers. The credit limit for the Customer will also be entered locally.


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PROJECT DISHA Following is some explanation of customer master data 1)

Customer Groups

There are five fields in the customer master for classifying the customer. These fields are Customer group 1, Customer group 2, Customer group 3, Customer group 4, and Customer group 5. At Henkel: In Henkel, Customer group 1, Customer group 2, and Customer group 3 will be used. •

•

Customer group 1 Code NI0

Customer Group 1 FRAGMENTED TRADE

NI1 NI2 NI3 NI4 NI5

MODERN TRADE CHEK FRANCHISE DOMESTIC CUSTOMER EXPORT CUSTOMER Hair Colours

Customer group 2 Code NI0 NI1 NI2 NI3 NI4 NI5 NI6 NI7 NI8 NI9 NIA NIB NIC NID NIE NIF NIG NIH NII NIJ NIK NIL NIM

Customer Group 2 Re-Distributor Super Distributor Stand-alone Super Markets Super Market Chains Hypermarket Cash & Carry Co-operative Stores Groceries Convenient Stores Discount Stores Medical Stores Bulk Institution Canteen Stores Department Government / Semi-Government Parties Special Customer Wholesaler (HSIL is wholesaler for DIL/CCCo) Scrap Customer Salons Salon Chains -- SKP Key Accounts --- SKP Group Company Kendriya Bhandar


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PROJECT DISHA NIN

Border Sec Force

Customer group 1 and Customer group 2 would be used to define Retail and Super distributor’s margin, trade discount, Freight subsidy and tax code. •

Customer group 3 code NI0 NI1 NI2

Customer Group 3 Sales tax registered Sales tax registration applied Not registered

Customer group 3 would be used to find out whether TOT should be reimbursed against an additional discount to the Customer (in states where MPT is applicable). Apart from the above field customer group available in sales area data while creating customer master will be used for document layout printing. 2 ) Sales Office Sales office code Office description NIAN NIAS NIAE

North Zone South Zone East Zone

NIAW

West Zone

At Henkel: The zonal office would be defined as sales office. 3) Sales Employee The sales employee is assigned to the customer. At Henkel: The TSI/TSS/SO will be defined as sales employees in SAP. Each customer will be assigned sales employee as a partner function. In the case of customer having more than one TSS / TSI, the relevant TSS/TSI would be assigned to the customers. During the time of order creation, order processor need to select TSS/TSI manually 4) Terms of Payment The terms of payment are defined for the customers. Aspects of accounting such as due date for net payment in the invoice is defined and managed in FI module. The short texts for the terms of payment can be stored for SD. At Henkel: This will be a part of FI Module. Following shall be the Payment terms in Henkel


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PROJECT DISHA Payment term code ZH0A ZH0B ZH0C ZH0D ZH0E ZH0F ZH0G ZH0H ZH0I ZH0J ZH0K ZH0L ZH0M ZH0N ZH0O ZH0P ZH0Q ZH0R ZH0S ZH0T

Payment Description India - Cheque – Immediate payment India - Demand Draft / Pay order in Advance India - Invoice against Credit Memo India - Within 1 days from Invoice Date India - Within 3 days from Invoice Date India - Within 4 days from Invoice Date India - Within 5 days from Invoice Date India - Within 6 days from Invoice Date India - Within 7 days from Invoice Date India - Within 10 days from Invoice Date India - Within 15 days from Invoice Date India - Within 21 days from Invoice Date India - Within 30 days from Invoice Date India - Within 45 days from Invoice Date India - L/C at sight India - L/C 7 days India - L/C 10 days India - L/C 15 days India - L/C 30 days India - Against Bill Discounting.

Some remarks of payment term: •

Based on payment terms 1 & 2, the system will automatically pick up 0.5% special discount during sales order creation for RD and SD customers. The condition type is ZISD.

•

Demart chain customer should be given cash discount of 0.75% as the payment terms has been defined to them as “Against Delivery”.

•

There would be different discount percentage as per the customer type 2, system would be in a position to update the same while doing billing to these customers.

•

Chek Franchise customers will not be given a cash discount of 0.5% when the payment terms are selected as Demand Draft or Credit Note. To address the above – New condition table to be created with combinations of customer group 1 & group 2, payment terms. These condition tables are to be linked with condition type. System will automatically pick up the discount based on the terms of payment. Maintain an access sequence of customer group 1/customer group 2/ payment term which has been assigned to condition type of ZISD • For SKP product Sales, 0.5% Discount on account of Demand Draft payment or Credit note settlement would not be considered.


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PROJECT DISHA To address this - Condition records for 0.5% discount on account of DD or Credit note settlement will not be maintained in the condition table for SKP customers 5) Incoterms INternational COmmercial TERMS – Codification of international rules for the interpretation of the most commonly used terms in international trade. The Incoterms are specified for customers. It defines the terms of sale and the passing of risks for sales. The Incoterms can be such as Ex Works (EXW), Free on Board (FOB), etc. In Henkel, normal customer would use normal Incoterm. For those intercompany customers, the truck type would be defined in Incoterms in order to capture the primary freight in the intra company stock transport order. The following truck types are defined in incoterms. ZX1 ZX2 ZX3

From plant to plant - 9MT From plant to plant - 17MT From plant to plant – PartLoad

B) Material Master Products and services are combined in SAP under the term material. All information necessary for the management of a material and its stocks, as well as its use, is maintained in the material master. Material master contain all data necessary for processing business transactions. The system proposes the master data while processing business transactions. The material master record has the following structure: •

General Data General data in a material master record is identical for every sales organization, plant and storage location. General data contains the material number, description, units of measure, value, weight, volume, divisions, etc.

•

Sales and Distribution Data Sales and distribution data in a material master record is defined for a specific sales organization and distribution channel. The delivering plant, the assignment to the sales group, grouping terms for price agreements, sales texts, etc are included in sales and distribution data. The fact that a material is linked to a distribution channel allows the material to be sold with different conditions through the various distribution channels. Sales and distribution data is divided into data that depends on the sales organization and data that depends on the plant: o Sales organization/distribution channel data


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PROJECT DISHA This data includes the delivering plant, the sales unit, the MOQ, minimum delivery quantity, etc. o Plant data This data applies to a plant and all its storage locations. It includes data such as MRP data, safety stock quantity, the ROL, shipping processing time, etc. The material code can be system generated or manually entered. At Henkel: In Henkel, the material code will be IDH number. The number range (and whether internal or external number assignment) for Material code has already been defined in the system. The sales and distribution data will be entered locally in India for created IDH numbers. The profit center and division will be maintained in material master. For non SKP product, each IDH no. would be applied per different SKU per different MRP price. 1) Stock Keeping Unit ( SKU ) As in Henkel India, the IDH material is based on the MRP price, so the SKU information has been maintained in the material master data classification view. In the future, if there is new SKU come, users could add the SKU information by themselves. Material Class : 001 Class name: Z47100000000000000 Characteristic name : ZZ0484_SKU ( Henkel India SKU ) For SKP product, one IDH no. would be applied for one SKU even different MRP price, as the IDH is already there for one SKU in Germany. (detail to see the batch determination )


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PROJECT DISHA 2) Product Hierarchy The product hierarchies are defined for statistical analysis or pricing. The product hierarchy groups materials by combining different characteristics. Each characteristic is represented by a specific product hierarchy level. At Henkel: In Henkel, there are 5 levels in product hierarchy. The existing product hierarchies in SAP will be used at Henkel. The level wise characteristics are Division, SBU, Category, Brand and Product. 3) Material Groups There are five fields in the material master for classifying the material. These fields are Material group 1, Material group 2, Material group 3, Material group 4, and Material group 5. At Henkel: In Henkel, Material group 1 and 2 will be used. •

Material group 1 will be used to classify product categories such as Toilet Soap, etc. This grouping will be used to print Sales Tax Register in the required format.

•

Material group2 will be used to classify product into two categories whether MPT is applicable on second sale and subsequent sale.

Material group 1 Code NI1 NI2 NI3 NI4 NI5 NI6 NI7 NI8 NI9 NIA NIB NIC NID NIE NIF NIG NIH NII NIJ NIK NIL

Description AFTER SHAVE DEODORNATS DETERGENT BAR DETERGENT LIQUID DETERGENT POWDER FLOOR CLEANER HAIR OIL SCOURING BAR SHAVING CREAM TALCUM POWDER TOILET SOAP TOOTH PASTE HAIR COLOUR HAIR CONDITIONER SHAMPOO ZEOLITE SPECKLES AXION AQUALITE SCRAP FORM


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PROJECT DISHA NIM NIN NIO NIP NIQ NIR

TREATMENT SETTING HAIR SPRAY GEL/CREAM/WAX OTHERS TOILET CLEANER

Material group2 Code Description NI1 MPT applicable on second and subsequent sale NI2 MPT not applicable on second and subsequent sale

4) Material Pricing group The material pricing group would be maintained as “01” (normal) for all the material in order to capture the second freight calculation automatically based on the total weight per each delivery. C) General Master data 1) Sales Tax Code Sales tax code represents the specifications used for calculating and displaying tax. It will have sales tax rates for each combination of LST and any other subsequent tax as applicable or CST. Separate sales tax code should be maintained. The sales tax code is defined for each country in which one of company codes is located. At Henkel: This will be a part of FI/SD Module. Different sales tax codes will be defined in Henkel to cater to different requirement. Tax Relevancy of Master Records The tax relevance for customers and materials can be defined to determine the tax code in pricing. There are separate tax classifications for customers and tax classifications for materials. The respective tax classification is assigned in the customer and material master. At Henkel: Depending on the sales tax codes, the customer and material tax classification will be defined. For example, full tax, tax exempt classification for material; and tax with Form C, tax without Form, tax exempt classification and concession tax, for customer. Following is the sales tax code has been defined in Finance. A0 A1

Output Excise 0% Sales Tax 0% Output Excise 0% Local ST 4% SC 10%


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PROJECT DISHA A2 A3 A4 A5 A6 A7 A8 A9 B1 B2 B3 B4 B5 B6 B7 B8 B9 C0 C1 C2 C3 D1 D2 D3 D4 D5 D6 E1 E2 E3 E4 E5 E6 E7 E8 F1 F2 L1 L2 L3

Output Excise 0% Local ST 8% Output Excise 0% Local ST 8% SC 5% Output Excise 0% Local ST 8% SC 10% Output Excise 0% Local ST 8% SC 15% Output Excise 0% Local ST 10% Output Excise 0% Local ST 10% SC 15% Output Excise 0% Local ST 12% Output Excise 0% Local ST 12% SC 5% Output Excise 0% Local ST 12% SC 10% Output Excise 0% Local ST 12% SC 15% Output Excise 0% Local ST 13% Output Excise 0% Local ST 13% SC 10% Output Excise 0% Local ST 15% Output Excise 0% Local ST 15% SC 10% Output Excise 0% Local ST 16% Output Excise 0% Local ST 16% SC 5% Output Excise 0% Local ST 17% SC 10% Output Excise 0% CST 0% Output Excise 0% CST 3% Against Form 17 Output Excise 0% CST 4% Against Form C Output Excise 0% CST 10% Output Excise 0% Local ST 20% Output Excise 0% Local ST 20% SC 5% Output Excise 0% Local ST 20% SC 10% Output Excise 0% Local ST 20% SC 15% Output Excise 0% CSD Tax WB 7% Output Excise 0% CSD Tax MH 1% Output Excise 16% ST 0% Output Excise 16% CST 4% Output Excise 16% CST 10% Output Excise 16% LST 20% SC 5% Output Excise 16% LST 16% SC 5% Output Excise 16% LST 12% Output Excise 16% LST 15% SC 10% Output Excise 16% LST 17% SC 10% Output Excise 0% LST 10% With VAT Output Excise 0% LST 12% With VAT Output Excise 0% RST 0.5% Output Excise 0% RST 1% Output Excise 0% RST 1.5%

The tax code is captured via the condition type of UTXJ. The UTXJ will be determined based on the following condition tables: •

•

Country / Region of Delivering Plant / Region of Customer / Plant / Customer Tax Classification / Material Tax Classification / Storage location / Material Group2 / Customer group 3 / Material Group 1 / Customer group 2 Export Taxes

2) Free Goods


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PROJECT DISHA In Henkel, there are 2 scenarios of free goods. 1) Gross up If the free goods are same IDH no. as main product, condition type ZIF1 would be maintained as the percentage of free goods. 2) Cross promotion ( packed together ) If the free goods are packed together with main product, condition type ZIF3 would be maintained as the cost of the free goods attached with main product. So that the cost of free goods could go to line 12 and line 17 in CO-PA. 3) Sales BOM There would be 3 kinds of sales bom used in Henkel. 1)

Cross promotion ( packed separately ) Eg: buy 1 Henko bar and get 1 margo free ( packed separately ) Sales bom would be created in a way that Henko bar would be main item and margo would be sub item. Both of them would be inventory items. Delivery and post goods issue would be on both main item and sub item. There is a condition type ZIF4 copied from VPRS cost of sub item ( margo free ) automatically in the billing document. The accounting entry would be following during the billing: Dr AR customer Cr sales revenue ( main item’s sales price ) Dr 4501030 ( cost of sub item ) Cr 893010 CO-PA would capture the cost of Margo free as line 17 of Henko bar.

2)

COMBI- pack ( non- inventory ) Sales BOM is used where different products are put together as a product kit and sold. Normally the main item wouldn’t have inventory and value. The main Item will not be maintained a sales price separately while sub items will be priced individually. The sales cost is happened at sub items. And the main item’s price are the total sales price of sub items and shown in the invoice. At Henkel - This will be used for some specific customers like Metro, as sales tax varies based on product category - FI needs to revert back.

3)

COMBI- pack ( has inventory )


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PROJECT DISHA Sales bom would be maintained in a way that main item has inventory, value and sales price, while sub items are only a non-inventory items for information purpose. Sales cost and sales revenue are both based on main item. This will be used when the Combi-pack is delivered from factory. Following is the item categories used in different sales bom scenario. Sales bom

1 2

Cross promotion ( packed separately ) Combi-pack

3

Combi-pack

Item category group in material master data ZI01

Item category of Main item

Item category of sub item

ZIAM

ZIAN

ZI02

ZIAH ( non-inventory) ZIAK ( inventory item )

ZIAI ( inventory ) ZIAL ( noninventory )

ZI03

4) Condition Records for Pricing and Tax Codes Using the condition types in pricing, you define which types of prices, discounts, surcharge, taxes, etc exist in the system. The condition types can be specific to any variables such as customer-material, material, customer, state, etc. The condition records can be maintained for these variables for a particular condition type. At Henkel: Depending on the requirement, different condition records will be maintained for different condition types such as prices, discounts, taxes, freight, etc.


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PROJECT DISHA

1.4

Basic Functions in Sales

The Sales Basic Functions in SAP consists of the following: A) Pricing The pricing is used to calculate the price in sales order and billing. This section describes how pricing is controlled. The following aspects are of significance for controlling pricing: •

Condition type Using the condition types, you define which types of prices, discounts, surcharge, taxes, etc exist in the system. The condition types can be specific to any variables such as customer-material, material, customer, state, etc.

•

Condition table In the condition table, you specify the combination of fields for which you want to create a condition record.

•

Access sequence The access sequence is a search strategy with which the system searches for a valid condition record for each condition type during pricing. The access sequence refers to the fields which are relevant for pricing using the condition tables contained in the access sequence. Using access sequence, you can control that the system first of all searches for a customer-specific price and then for a price in the list price.

•

Pricing procedure In the pricing procedure you specify the condition types which are to be used in pricing. At the same time, you define the sequence in which the condition types are to be brought into play.


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PROJECT DISHA At Henkel: In Henkel, the following pricing procedures will be used: Pricing Procedure Z48401 Z48402 Z48403 Z48404 Z48407 Z48408 Z48410 Z48412 Z48413 Z48415 Z48416 Z48418 Z48419

Description Direct Sale MRP Direct Sale List Price Direct Sale MRP MPT Direct Sale List Price MPT Direct Sale MRP Kerala Direct Sale List Price Kerala India Export India Inter Co. Sales India Factory Sales Domestic India Free of Charge Factory India Stock Transfer India Third Party Sales India Stock Transfer Turnover

B) Availability Check and Transfer of Requirement For every item of a sales order or delivery, the system checks availability based on Available-To-Promise (ATP). It is possible to control the availability check for sales documents and deliveries separately. For example, you can control the scope of the checks or whether the replenishment lead-time to be taken into account. By means of the transfer of requirements, the MRP department is informed about the quantities and deadlines by which incoming orders should be delivered. The system checks the availability of the goods based on the requested delivery date of the customer and creates MRP records which contain all necessary information for passing on to materials planning. The transfer of requirements ensures that the goods are available in time for the delivery. Materials planning transfer the reported requirements and create production orders or purchase requisitions from them. At Henkel: In Henkel, the availability check will be carried out on the basis of ATP during sales order and delivery creation. While doing ATP check, system will be made to recognize only goods which are in transit, i.e finished goods, dispatched from Factory, LLM or Toll Manufacturer to that specific plant. Open Purchase order or Open Stock Transfer Order will not be considered. The following will be considered for the transfer of requirement: •

As mentioned in PP Module, the monthly PIR will be entered at depot level in corporate office through upload option, data will be maintained in excel and MRP will be run at depot thereby creating Stock Transport

Requisition (STR). This STR would be converted to Stock Transport Order (STO) automatically.


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•

PROJECT DISHA The sales order generated at deport for RD, SD, CSD or Modern Trade customer will not pass on the requirement to MRP since the same has been considered in monthly PIR.

•

When there is an additional requirement at depot for Exports, Third Party or Institutions, the sales order will be generated where the system will create STR automatically after running MRP based on sales order. This STR would be subsequently converted to STO automatically .

•

When there is an additional requirement at factory for Exports, Third Party or Institutions, the sales order will be generated where the requirement will directly go to MRP.

C) Credit Management Credit management enables to monitor, evaluate and control credit situations and credit allocations. The credit limit can be checked at either sales order level, delivery level or post goods issue level. The document creation can be either blocked or alerted with warning message when it exceeds the credit limit. Later on, if required, the authorized person can release the same document for billing. The risk management is used to allow low risk customers, if required, surpass their credit limit at the time of sales order creation. At Henkel: all customers will be classified either as low or high risk customer based on payment performance of customers. There are 3 types of credit checks in the system: Simple, Static and Dynamic credit checks. Simple Credit Check:- Checks for Open AR, Open Sales Order, Open Delivery and Open Billing items. Static Credit Check:- Open AR items. Dynamic Credit Check:- Checks for Open AR, Open Sales Order – With time Horizon, Open Delivery and Open Billing items. At Henkel: In Henkel, the credit check will be both static and dynamic. If the customer is low risk category, if the credit limit exceeds, the order and delivery could be created, but the post goods issue would be blocked. Billing wouldn’t be generated. If the customer is high risk category, if the credit limit exceeds, the order could be created, but would be blocked for further processing. All of above requires authorized person to release either sales order or delivery note. D) Batch Management


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PROJECT DISHA Batch is a subset of the total quantity of a material in stock, managed separately from other subsets of the same material. Since batch is specific to material, it is activated in the material master. During delivery, if required, the system can pick up the batches automatically based on a rule such as first Manufacturer First Out (FMFO), etc. At Henkel: In Henkel, all materials will be batch managed. If non-SKP product, batch determination would follow Henkel standard. Batch no. is 10 digits. Eg: PPYDDDNNNN PP = Batch prefix by plantY = Last digit of the year D = Day of the year ( eg: 365 for 31/12 ) N = Running number If SKP product, the batch will be defined at such a way that separate MRP (Maximum Retail Price) could be maintained for finished goods. There will be a program to create MRP condition records for sales pricing based on batch numbers. This program will be scheduled to run on daily basis. Eg = PP DDDDDD NN PP = Batch prefix by plan D = MRP price (6 digit) N = running number The batches will be picked up automatically based on FIRST EXPRIED FIRST OUT during delivery creation. E) Text Control SAP provides the option of entering the texts in customer master, and sales documents such as sales order, delivery and billing document at header and item level. This texts can be used either for any information or to print on any layout such as Invoice, Delivery Challan, etc. The text determination works on the basis of condition technique. At Henkel: In Henkel, the text field will be required in the delivery and billing document at header level to print it on Delivery Challan/ Billing. In the billing header text, the following text ID would be shown.

Text ID ZI01 ZI02 ZI03 ZI04

Text shown in Billing doc. DD No. ( Demand Draft No. ) Cheque No. Amount Mode Of Transport


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PROJECT DISHA ZI05 ZI06 ZI07 ZI08 ZI09

Freight Vehicle No. Transporter Name LR/GC No. Seal Nos.

This text would be input manually during billing generation and it would be shown in the invoice layout.

F) Number range SAP standard number range is per document type. As there is the statutory requirement, that the number range of invoice should be different per year and per Depot. While the other document type would share the number range per different company code per different function in order to standardize and organize the document. Eg: Sales order would share the same number range within HMIL Depot. Delivery Note would share the same number range within HMIL Depot.


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PROJECT DISHA

SD: TO-BE Business Processes 1.5

Standard Sales Processing in SAP

The SD module allows executing different business transactions based on sales documents defined in the system. These sales documents are grouped into four categories: • • • •

Pre-sales documents: Inquiries and Quotations Sales orders Complaints, such as Free-Of-Charge deliveries, Credit and Debit memo requests. Returns

During sales order processing, the system carries out basic functions such as: • • • • • •

Monitoring sales transactions Checking for availability Transferring requirements to materials planning (MRP) Delivery scheduling Calculating pricing and taxes Checking credit limits

Depending on how the system is configured, these functions may be completely automated or may also require some manual processing. There is a document flow function in the system. The document flow shows the entire chain of documents – inquiry, quotation, sales order, delivery, invoice, accounting document and subsequent delivery FOC. It is nothing but the flow of data from one document to another document. When a sales document is created, the system proposes much of the data from master records, preceding documents and automatically determined by the system.


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PROJECT DISHA The following graphic shows how the various types of sales documents are interrelated and how data subsequently flows into shipping and billing documents.

Figure 1.5: Sales Document Flow


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PROJECT DISHA The following describes different sales documents in SAP for SD Module: Information of previous 3 months sales average and corresponding period of last year sales data, material wise will be displayed as Z report for Sales Planning. Report development to be done in SD Module. A) Inquiry/Quotation Customer inquiries and quotation to the customer can be entered and monitored in the system. For example, a customer inquires about the product details, price and delivery date. The inquiry is therefore a request from the customer to provide with sales quotation. A quotation presents the customer with a legally binding offer for delivering a product or providing a service within certain fixed conditions. The Inquiry and Quotation can be of different types (document types) and there can be different number ranges for each document type. The Inquiry and Quotation creation is same as sales order creation. B) Sales Order The sales order is a contractual agreement between a sales organization and a soldto party about delivering products or providing a service for defined prices, quantities and times. There are some important fields in sales order to enter order reason (in case of returns), reason for rejection (in case of rejecting and closing the order) and reason for blocking sales document from creating subsequent delivery and billing document (for credit limit control or any other reason). If the sales order is blocked, it can be released by the authorized person. The system automatically confirms only the available quantity (based on ATP as per the criteria defined in page 51) from the sales order quantity at the time of sales order creation. If the available quantity is more than order quantity then system confirms the entire order quantity. The system creates delivery for confirmed quantity and not for the total order quantity of the sales order. Later on, to confirm the non-confirmed quantity in sales order after stock is made available the backorder processing is used. The Sales Order can be of different types (document types) and there can be different number ranges for each document type further depending on the plant.


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PROJECT DISHA C) Backorder Processing Using backorder processing, you can list sales documents relevant for requirements for particular materials and confirm them manually. You can assign ATP stock to outstanding order quantities. In addition, you can withdraw already confirmed quantities and reassign them to different items. In Henkel, for sale from depot, Back order processing will be disabled. Delivery Note, Picking, Post Good Issue and Billing will take place only for available stocks. In case, if the order quantity is more than the stock quantity, then the balance order quantity should be cancelled manually. ATP check to be performed as per the criteria given in page 51. D) Complaints The complaint creation is same as sales order creation. The following processes are available in complaints processing: •

Free-of-Charge (FOC) Delivery Although this is not complaint, it is offered as a part of this component. A FOC delivery is used to send a customer a free sample of products. It will only change the Inventory valuation. There would be billing document generated with 1 INR as the invoice value in order to post the cost to CO-PA. The FI reverse entry would be input at the month end.

•

Free-of-Charge (FOC) Subsequent Delivery If the customer complains (for example, that they received the wrong quantity) you can send them the extra material later FOC. This FOC subsequent delivery always refers to a sales order. It will only change the Inventory valuation. •

Returns If the customer complains, for instance, that the goods were faulty, you take the goods back to check them. Once you have checked the goods, you can implement one of the following activities: o Send the customer a credit memo o Make a subsequent delivery of the goods, free of charge o No activity (in case of stock transfer)

•

Credit Memo Requests


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PROJECT DISHA If the customer complains that the price was miscalculated (for example, too high) you request a credit memo for the appropriate sum, and you do not take the goods back. •

Debit Memo Requests If prices were calculated as too low, you request a debit memo.

There are some important fields in the complaints to enter order reason (in case of returns), reason for rejection (in case of rejecting and closing the complaint) and reason for blocking complaint from creating subsequent document. If the complaint is blocked, it can as well be released by the authorized person. The Complaint can be of different types (document types) and there can be different number ranges for each document type further depending on the plant. E) Delivery Delivery or shipping is an important part of the logistics chain in which guaranteed customer service and distribution planning support play major roles. The delivery supports the following functions, which include but are not limited to: • • • • • • • •

Deadline monitoring for reference documents due for shipment (sales orders and stock transport orders, for instance) Creating and processing outbound deliveries Planning and monitoring of work-lists for shipping activities Monitoring material availability and processing outstanding orders Picking Packing deliveries Processing goods issue FMFO (First Manufactured First Out) will be followed at factory and depot

Whenever a post goods issue is done for a delivery, the system carries out the following activities: o Stock of material is reduced by the delivery quantity o Value changes are posted to the balance sheet account in inventory accounting o Requirements are reduced by the delivery quantity o Goods issue posting is automatically recorded in the document flow A list of deliveries posted as goods issue in the shipping department could be used to form a work-list for the billing department.


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PROJECT DISHA The delivery can be of different types (document types) and there can be different number ranges for each document type further depending on the plant. While printing the delivery note, information like the PKD and Batch number should be printed in order to pick up the correct materials at the storage location. F) Billing Billing represents the final processing stage for a business transaction in SD. Information on billing is available at every stage of order processing and delivery processing. This component includes the following functions: •

• • •

Creation of: o Invoices based on deliveries or services o Issue credit and debit memos o Proforma invoices o Inter Company Billing Cancel billing transactions Comprehensive pricing functions Transfer billing data to FI

The billing document can be created with reference to either sales order or delivery. Integration with accounting consists of forwarding billing data to Financial Accounting (FI – AR) and Controlling (CO). When a billing document is created, the system automatically creates all relevant accounting documents such as General Ledger, Profit Center, Profitability Analysis, Cost Accounting and Revenue Accounting. There is also a provision to block billing documents for accounting. Later on, the same can be released for accounting by the authorized person. While printing invoice document, only Net Wt to be displayed in the invoice document. Inter-company stock transport processing A purchasing organization which is assigned to the ordering company code creates a purchase order ordering goods from a plant assigned to another company code. The plant in the delivering company code delivers the goods to the plant for which the purchasing organization ordered the goods. Because the two companies balance their accounts independently, the delivering company must bill the ordering company for the goods. The receiving company would book the account entry via Logistic invoice verification. G) Excise Invoice


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PROJECT DISHA Excise is a part of Country India Version (CIN). Excise invoice is a document that acts as the proof of payment of excise duty and is required for the customer to take CENVAT credit on the item. There are three different procedures for creating excise invoices: •

Sales direct form factory This procedure is for when you sell manufactured goods straight from the factory at which they are produces, in which case you levy excise duty when the goods leave the factory on their way to the customer. If, when you send the goods to the customer, you enclose the commercial invoice (billing document), you create the excise invoice with reference to the commercial invoice.

•

Sales from depots A depot is a site at which the goods are stored, away from the factory at which they are produced. In this procedure, you have to levy the excise duty when you transfer the goods from the factory to the depot, and then make sure this is passed on to the customer when it makes a purchase. The excise invoice is created based on delivery document, if the Depot maintains RG23D Register. If The Depot does not maintain the above register the Excise invoice should not be created and the customer receives the invoice without excise.

•

Exports Exports under bond are not subject to excise duty while exports not under bond are handled like any other goods issue. No excise Invoice is created for exports as the RG1 gets updated automatically after delivery and ARE1 IS handled manually out of the system.

•

Sales (other goods movements) Some other goods movements may also require you to create an excise invoice with reference to other documents. The SAP system offers separate functions for these purposes.

Excise invoices have two numbers: an internal document number, which is assigned immediately you create an excise invoice; and an excise invoice number, which is not assigned until you have verified and posted it. A series group governs each number range. You must create at least one series group in order to number the excise invoices. If you need more than one number range, you must create the corresponding number of series groups. H) Stock Transport Order (STO)


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PROJECT DISHA Stock Transport Order (STO) is used to transfer the stock from one plant to another plant. Both the plants can belong to different company codes. There could be the following two different cases: •

STO with Delivery This type of stock transfer will be used when both the plants belong to same company code. The following components are involved in this type of stock transfer: Create a stock transfer order in Purchasing module based on already generated purchase requisition o Create a delivery in Sales module against purchase order and post goods issue o Do a goods receipt against purchase order in Inventory Management module o Create excise invoice at the issuing factory and capture excise invoice at the depot where RG23D is maintained o

•

Inter Company STO with Delivery and Billing Document This type of stock transfer will be used when the plants belong to different company codes. The following components are involved in this type of stock transfer: o Create a inter-company stock transport order in Purchasing module based on already generated purchase requisition o Create a delivery in Sales module against purchase order and post goods issue o Create a billing document in Sales module against a delivery o Do a goods receipt against purchase order in Inventory Management module o Do the invoice verification at invoice receipt in Purchasing module o Create excise invoice at the issuing factory and capture excise invoice at the depot where RG23D is maintained If the 2 companies’ Depot are physically at same location. The goods receipt and post goods issue could be combined into one step.

The documents can be of different types (document types) and there can be different number ranges for each document type further depending on the plant.

1.6

Standard Excise Processing in CIN


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PROJECT DISHA The Country India Version (CIN) is designed for use by businesses with operations in India. As well as the generic SAP system functions, it comprises functions designed specifically for India, and a country template to help customize the system according to local requirements. For SAP R/3 4.6C version, the CIN version used will be 4.0A. In CIN, SD component handles sales processes as found in India. In addition to the generic functions, it allows to: •

Handle CENVAT in sales processes The system calculates excise on sales and creates excise invoices as required and makes the appropriate postings to CENVAT accounts. It covers sales from factories, sales from depots, and offers functions for other types of goods movements; it also covers sales to export-oriented units and export sales.

•

Record concession and exemption forms sent by customers

•

Make adjustment postings to CENVAT accounts

In India, excise duty is a tax on the manufacture of goods that is levied when goods leave the place of manufacture. Manufacturers can set off the duty paid on input materials against their output duty, a procedure know as central value-added tax (CENVAT). The prerequisite for doing any excise transaction is to define the following: • • •

Excise Registration Id (registration details for company) and assignment Excise Group (for maintaining different excise registers) and assignment Series Group (for maintaining different number ranges for excise document) and assignment

• •

G/L account assignment for excise transactions Number ranges for excise invoice and excise registers

A) Excise Masters In CIN, the excise masters consist of the following: •

Chapter ID This is to define the chapter IDs and corresponding descriptions as described in the excise tariff structure.

•

Material and Chapter ID combination


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PROJECT DISHA For each material, you specify chapter ID, material type (whether RM, capital goods or a FG), etc. •

Material Assessable Value You maintain the net dealer price and the assessable value of all materials that you send to the subcontractors or for any other issue. These values serve as the excise base value when the materials are issued.

•

CENVAT determination You specify which raw materials are used to product which finished (or semifinished) goods in this master. The system uses this information to determine whether you can claim a CENVAT credit for a material.

•

Customer Master (Excise Data) The customer master will have excise details such as customer’s tax registration numbers and customer excise duty indicator.

•

Plant Master (Excise Data) The plant master will have excise details such as plant’s tax registration numbers and plant excise duty indicator.

•

Excise Indicator for Plant and Customer In this master, you define final excise duty indicator for a combination of plant and customer excise duty indicators.

Excise Invoice (Outgoing) Definition A business document, in India, that you prepare when you issue excisable goods from a manufacturing plant, for example: • •

To be sold to a customer To be transferred to another of your plants

The excise invoice lists the goods that you have issued and states how much excise duty applies. Your customer uses the excise invoice to claim back the excise that it has paid from the excise authorities. Use In the R/3 System, there are three different procedures for creating excise invoices


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PROJECT DISHA •

Sales direct from the factory This procedure is for when you sell manufactured goods straight from the factory at which they were produced, in which case you levy excise duty when the goods leave the factory on their way to the customer. If, when you send the goods to the customer, you enclose the commercial invoice, you create the excise invoice with reference to the commercial invoice. If you want to send the commercial invoice after you have dispatched the goods, however, you create the excise invoice with reference to a pro forma commercial invoice. For more information about these procedures, see Sales from Factories. As well as creating excise invoices individually, you can also create them in batches (see Creation of Excise Invoices in Batches).

•

Sales from depots A depot is a site at which the goods are stored, away from the factory at which they were produced. In this procedure, you have to levy the excise duty when you transfer the goods from the factory to the depot, and then make sure this is passed on to the customer when it makes a purchase. For more information, see Sales from Depots.

The question of passing of duty does not arise in our existing method of operations. The only exemption is our Chennai, Bhiwandi 1, Bhiwandi 2, Kapnpur and Tiljala depots which maintain RG23D Register. •

Sales (other goods movements) Some other goods movements may also require you to create an excise invoice with reference to other documents. The R/3 System offers separate functions for these purposes (see Other Outward Movements).

Structure Numbering of Excise Invoices Outgoing excise invoices have two numbers: an internal document number, which is assigned immediately you create an excise invoice; and an excise invoice number, which is not assigned until you have verified and posted it. As far as the excise invoice number is concerned, you have to number your outgoing excise invoices in sequential order, starting each year on 1 April. You must notify the excise authority of the jurisdiction of the invoicing location. The serial number must be printed on each page of the excise invoice.


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PROJECT DISHA A series group governs each number range. You must create at least one series group in order to be able to number the excise invoices. If you need more than one number range, you must create the corresponding number of series groups. You do so in Customizing. Number of Line Items Per Excise Invoice Some states allow you to include only a limited number of items for each page of an excise invoice (for example, if the excise invoices are to be printed on pre numbered forms). You can customize the system so that it prints the excise invoice accordingly, in Customizing. Pricing Use When you create a sales document, the system automatically determines the price of the goods you are selling, including any excise duties and sales taxes. Features These pricing procedures determine the net price (or the assessable value, if there is one) and then calculate all forms of excise duties and sales taxes on the goods. Excise Duties For each form of excise duty, there are three separate condition types as follows: Excise duty

Ad valorem

Specific

Total*

Basic

JEXP

JEXQ

JEXT

Additional

JEAP

JEAQ

JEAT

Special

JESP

JESQ

JEST

Cess

JCEP

JCEQ

JCET

* These condition types show, for example, the total basic excise duty on the goods (ad valorem duty plus specific duty). It is the values in these condition types that the system uses in follow-on documents. All of these condition types are discount surcharge conditions and are posted using the accounting key EXD. The excise conditions are determined using the access sequence JEXC. This access sequence contains the following condition tables, so that you can create excise condition records for all of the following combinations:


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PROJECT DISHA Table

Conditions

362

Country, chapter ID*

357

Country, plant, chapter ID

358

Country, plant, chapter ID, material

371

Country, plant, chapter ID, ship-to party

369

Country, plant, chapter ID, customer tax classification

372

Sales organization, reference document and item

* The chapter ID is stored in the control code field. When you enter a material's chapter ID in the material master, the system copies the chapter ID to the control code field. When you create a condition record, the field name is control code. If you want to create condition records for different types of customers, for example, those that qualify for concessional tax rates and those that don't, you can define customer tax classifications in Customizing and create condition records for each classification. Sales Taxes For central sales tax and local sales tax, there are two condition records each, one for the basic tax (and one for surcharges. These are all tax conditions and are posted with the account key. When you create a condition record for the sales taxes, you must specify a tax code that you want the tax to be posted under in Financial Accounting (FI).

The system determines the central sales tax using the access sequence for UTXJ, and local sales tax using the access sequence JIND. Both access sequences use the following condition tables: Table

Conditions

359

Plant, material group

367

Country, plant, region, material

368

Country, region of delivering plant, region of ship-to party, customer tax classification, material tax classification

Automatic Creation of Excise Invoices


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PROJECT DISHA Use The R/3 System can automatically create an outgoing excise invoice for you immediately you post a commercial invoice (or a pro forma invoice) for a customer sale. This function applies to excise invoices for sales from factories only, currently proposed to manually create Excise invoice. Day-to-Day Activities When you post an invoice, the system creates an excise invoice. All the information that it needs to create the excise invoice is provided either by the invoice or by the Customizing settings that you have made. It also determines the excise invoice type automatically. Exemption Forms Use Some customers may be liable to excise duty at reduced rates or exempt from it altogether (for example, customers abroad). Such businesses must provide you with a copy of their exemption forms in order to claim their exemption. Activities If you make a sale to a customer that is in possession of an exemption form, you have to record the form number in the sales order. The system then automatically applies the appropriate rate of excise duty. When you create the sales order, enter the form, using the customer tax classification fields. Based on the customer tax classification status, you can use different excise rates for a sale transaction.

If the form has not been submitted by the time you create the pro forma excise invoice, the excise value will be recalculated at the normal rate. See also: Form Tracking Creation of Excise Invoices in Batches Use You use this report to create excise invoices for batches of invoices and batches of pro forma excise invoices, instead of creating each one individually (see Sales from Factories). The excise invoices are then created in the background. Selection File: HSIL_SAP_SD_Blueprint_V1.1.doc

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PROJECT DISHA On the selection screen, specify which billing documents (invoices or pro forma excise invoices) you want to create excise invoices for. Output A list of commercial invoices and pro forma excise invoices appears, which you process as follows: 1. If you want to see how much credit is available on your CENVAT accounts –

and if there is enough to cover the excise duty that you will incur when you create the excise invoices – choose Account balances. A dialog box appears with the following information: o o o

The amounts under Balances are the amounts available on the CENVAT accounts. The amounts under Utilization are the total amounts of the excise duties to be levied. If the CENVAT accounts do not contain enough credits to cover the excise duties, the amount short is shown under Deficit.

2. When you know which documents you want to process, select them and

choose Batch utilization. Printout of Excise Invoices Use You use this report to print outgoing excise invoices.

Features Selection On the selection screen, enter the numbers of the excise invoices. If any of these are reprints, select Incl. printed excise inv. Creation of Excise Registers Purpose You follow this procedure to create the excise registers. Process Flow 1. You update register RG 1 and the Part I registers daily.


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PROJECT DISHA This report updates any missing data for the RG 1 register, and Part I of the RG 23A and RG 23C registers. Its main purpose is to update the issue information in the Part I register, which is not otherwise tracked by the system. 2. When you need to submit the registers, you run the Data Extraction report, and the system saves the data to an internal table. 3. You run the Register Printout report, which reads the data from this table and prints it out. Data Extraction Use You use this report to extract the data in order to create the excise registers (see Creation of Excise Registers). Prerequisites You have entered the closing balance of the RG23A Part II, RG23C Part II, and PLA registers in table J_2IACCBAL, as they were on the day prior to your extracting the register data. Assume you want the extract the registers from 1 January 2001. You have to maintain the closing balances in the table J_2IACCBAL as on 31 December 2000. You make the entries in table J_2IACCBAL as described below:

Field

Entry

EXGRP

Excise group of the registers

REGISTER

Type of register Make an entry for each of the following: • • • • • • • •

RG23ABED RG23ASED RG23AAED RG23CBED RG23CSED RG23CAED PLABED PLASED


Page 75 of 142

PROJECT DISHA •

PLAAED

•

PLACESS

DATUM

Date of the closing balance

WERKS

Leave this field blank

OP BAL


CL BAL

Closing balance in the register

EXAMT


EXIND


USNAM

User ID of the person making the entries

CPUDT

Date of entry

CPUTM

Time of entry

Output The system extracts the data. You can now print it out using the Register Printout report.

Verifying and Posting Excise Invoices Assigned to Delivery Use You follow this procedure to verify that the correct excise invoices have been assigned to a delivery. If everything is correct, you can then post the delivery. Prerequisites You have selected which excise invoices are to be assigned to the delivery and have posted the goods issue. ARE Document Use


Page 76 of 142

PROJECT DISHA In the R/3 System, each ARE document creation is manual. Exports Under Bond Excise Bond Definition A document that effectively licenses a manufacturing plant to remove goods from its premises without paying basic excise duty, on condition that the goods are then exported An excise bond covers a fixed amount of excise duty. The excise duty of the goods exported under bond cannot exceed the bond value. In the R/3 System, the term "excise bond" also covers letters of undertaking, and all of the excise bond functions apply equally to letters of undertaking, unless stated otherwise.

Purpose This procedure describes how you process ARE-1s for exports under bond. Prerequisites You have an excise bond from the government. You have received a sales order from a customer located abroad. In the R/3 System, you have already created the delivery and the outgoing excise invoice.

Process Flow 1. The excise clerk creates an ARE-1. He then calls the local excise department and asks them to send an excise officer to check the goods.


Page 77 of 142

PROJECT DISHA 2. The excise officer comes and checks that the goods match what is on the ARE1. He fills out Part A of the form (Certification by the Central Excise Office). The clerk then posts the ARE-1 and prints out the requisite number of copies. The excise officer signs the ARE-1s and takes one copy with him. 3. The shipping department sends the goods to be exported, together with the excise invoice and the ARE-1. Before the goods can leave the country, they have to go through the customs office, for example, at the airport or at the port. 4. When the goods arrive at customs, the customs officer checks whether the excise invoice and the ARE-1 match the goods. If he finds that there are fewer goods than stated on the ARE-1, he enters the shortfall in the ARE-1. He then fills out Part B of the ARE-1 (Certification by the Customs Officer) and sends it back to the excise clerk. One of the copies is in a sealed envelope. 5. When the excise clerk receives the ARE-1, he updates the ARE-1 in the R/3 System. He fills out the various certification dates in the ARE-1 (for example, the date when the ARE-1 arrived back at your company). If the customs officer noted a shortfall in the quantity of goods, the excise clerk enters the shortfall as well. Since the whereabouts of the missing goods cannot be accounted for, they no longer qualify for exemption from excise duty. Your company is therefore liable for the excise duty on the shortfall, plus interest, backdated to the date when you removed the goods from your premises. The clerk specifies which excise registers to pay the excise duty from.

6. The clerk sends the ARE-1 in the sealed envelope to the excise department. The excise officer cross-checks this copy of the ARE-1 with his own copy. When he is satisfied that everything is correct, he sends the excise clerk a final confirmation. 7. When the excise clerk receives the confirmation, he closes the ARE-1. The process is now complete.


Page 78 of 142

PROJECT DISHA

Register RG 23D Definition A record of receipts and issues of excisable materials, as kept by depots. Use In procurement, when the warehouseman posts a goods receipt, the system creates a register entry. In sales, when a sales clerk creates a sales order, he has to specify which excise invoices were delivered with the goods that are being sold. Then, when the warehouseman posts the goods issue, the system generates another register entry. The R/3 System generates all the necessary entries in the register. You can prepare a copy of the register as required. Register RG 23D Entries Use The R/3 System creates RG 23D entries for all receipts of excisable materials, and when you enter a goods issue, you specify which RG 23D entries the goods came from originally. Activities Day-to-Day Activities When you enter a goods receipt for excisable materials, the system generates a Part I entry in Register 23D. The system creates one entry for each goods receipt, each of which is numbered with a serial number. Each entry contains a separate line item for

each material in the goods receipt, and each line item has its own folio number. When you enter a goods issue, you have to specify which folio numbers are associated with it. Again, each entry has its own serial number. The excise duty associated with these items is then added to the customer invoice. Reporting Prepare a copy of the registers as described under Creation of Excise Registers. Example


Page 79 of 142

PROJECT DISHA A purchasing clerk places an order with a vendor. When the warehouseman enters the goods receipt, the system generates the appropriate RG 23D entry automatically, as follows:

The RG 23D entry contains a separate line item for each material in the goods receipt, and each line item has its own folio number. Later that day, a second lot of goods is delivered. Again, the warehouseman enters the goods receipt in the system, and the system creates the RG 23D entry automatically.

This is the second RG 23D entry, so the serial number is 0002. The folio numbers start at the next available number, in the example, 004. Later on, a sales clerk enters a sales order. When the excise clerk selects the RG 23D entries to go with the goods issue, the system generates the following RG 23D entry:


Page 80 of 142

PROJECT DISHA

Serial Numbers Use The system automatically numbers all entries in the following registers with a serial number: • • • •

RG 1 RG 23A and RG 23C, Parts I and II RG 23D PLA

Each excise group defines its own number range intervals. Day-to-Day Activities Whenever the system creates a register entry, it automatically assigns it a serial number. Reporting The serial numbers are shown in the excise registers when you prepare them. •

Excise Tax Rate In this master, you specify every possible rate of excise duty that might apply to combination of chapter ID and final excise duty indicator.

B) Excise Transactions In CIN, there are the following excise transactions: •

Sale from Factory Create an excise invoice based on commercial invoice/billing document. Instead of creating excise invoice manually, you can have the system create them automatically.

•

Exports


Page 81 of 142

PROJECT DISHA Exports under bond are not subject to excise duty while exports not under bond are handled like any other goods issue. When you create an excise invoice for export, you specify the invoice type whether it is deemed, bond or no bond. In deemed exports, the excise to be paid will be zero and it will be posted in Part II register. The system numbers it as a domestic excise invoice. In exports under bond, the excise to be paid will be zero and it will not be posted in Part II register. The system numbers it with an export excise invoice number. In exports not under bond, the excise duty is paid as mentioned in chapter ID master. The system numbers it with an export excise invoice number. •

Sale from Depot Create an excise invoice based on delivery document from manufacturing plant to depot.

•

Other outward movements The excise invoice can be created with reference to various other documents as follows: o Goods issue document (transfer posting, etc) o Vendor excise invoice (return to vendor, etc) o Factory excise invoice (sales return, etc) In addition, the excise invoice can be created without reference document also.

•

Excise Duty Utilization This function is used to pay the excise duty on a periodic basis. It could be fortnightly, monthly or anytime. The excise duty amount can be paid or utilized from either CENVAT account or PLA account.

•

CENVAT Adjustment Postings This function is used to make an adjustment posting to any of CENVAT accounts. You can make adjustment postings to account for scrap, materials that you have not used in production, money that you have transferred to your PLA account (using TR6 Challan) and other transactions.

C) Excise Registers The SAP system handles the following excise registers: •

RG23 (A and C) – Part I


Page 82 of 142

PROJECT DISHA • • • • •

RG23 (A and C) – Part II PLA RG 23D RG 1 RT-12

These is also a provision in FI to print Sales Tax Register. Additional tax by name Cess 15% being applied on finished goods that are being sold as first sale in the state of Karnataka. Cess 15% is applied on Sales tax value (Similar to surcharge) Cess is not applicable for inter state CST Billing. Cess would be shown in invoice document. Cess % and Value would form part of sales tax register To be taken to general sales tax account Cess rate will be maintained by SD condition record. To be addressed through condition table, where condition record will be maintained with the following combination Region of plant, region of customer, storage location


Page 83 of 142

PROJECT DISHA

1.7

To-Be Business Processes for Sales

The following sales processes will be configured in SAP for Henkel sales requirement: Order type ZI01 ZI02

Order Description in SAP Explanation Sales from Depot using MRP price IN Depot Order MRP Sales from Depot using List Price IN Depot Order LP

ZI03 ZI04 ZI05 ZI06

INFree of Chrg Order IN Fact Sls Domestic IN Credit Memo Req IN Debit Memo Req

ZI07

IN SPl. CUST.Order

ZI08 ZI09

IN Export Order IN 3rd party

ZIR1

IN MRP Returns

ZIR2 ZIR3 ZIR4 ZIR7 ZIR8

IN LP Returns IN Free Of Chg Rtrn IN Fact Rtrns Domest IN CSD Returns IN Exp Returns


Free of Charge sales order both from factory and Depot Domestic sales from factory Normal Credit memo request Normal Debit memo request Special customer order type ( sales order requirement would pass to MRP ) Export order both from factory and Depot High sea sales Sales returns using MRP price calculation Sales returns using List Price calculation Free goods return Domestic Sales return to factory Special customer return Export order return

Page 84 of 142

PROJECT DISHA

Manufactory

Le Invoice

S A P P ro c e s s

N o n S A P P ro c e s s

S A P G e n e ra te d D o c u m e n t

N o n -S A P D o c u m e n t

S A P M a s te r D a ta


D e c is io n P ro c e s s

Page 85 of 142

PROJECT DISHA


Page 86 of 142

Co

PROJECT DISHA


Page 87 of 142

C

PROJECT DISHA


Page 88 of 142

PROJECT DISHA

Co File: HSIL_SAP_SD_Blueprint_V1.1.doc

Page 89 of 142

TO-BE Sales from Depot to normal customer ( SD – 05 ) Zonal office /Corporate office

Create sales order

Y

3 N 4

Credit check if required

5

Move goods to Depot

Coordinate with logistic department Detail see PP


Depot

Customer or TSI place order 1

VPs/Zonal FM/Sales Controller approval

PROJECT DISHA

N 8 Storage location : 1st sales

Y 5

7

Back order processing

Y

DN , PGI, Billing Storage location : 2nd sales

7

ATP check ?

9

Auto determined Page 90 of 142

Customer

invoice

PROJECT DISHA

90


Page 91 of 142

PROJECT DISHA

TO File: HSIL_SAP_SD_Blueprint_V1.1.doc

Page 92 of 142

PROJECT DISHA

TO -B File: HSIL_SAP_SD_Blueprint_V1.1.doc

Page 93 of 142

PROJECT DISHA

TO -BE Imp File: HSIL_SAP_SD_Blueprint_V1.1.doc

Page 94 of 142

PROJECT DISHA

T File: HSIL_SAP_SD_Blueprint_V1.1.doc

Page 95 of 142

PROJECT DISHA


Based on SRDS Page 96 of 142

PROJECT DISHA


Non Branded

Page 97 of 142

PROJECT DISHA


Institutional Customers

Page 98 of 142

PROJECT DISHA


Customers Claim for sales

Page 99 of 142

PROJECT DISHA

C File: HSIL_SAP_SD_Blueprint_V1.1.doc

Page 100 of 142

PROJECT DISHA The As-Is processes map to different To-Be processes: SN

1

To-Be Process ZI01 Depot sales MRP ZI02 Depot sales LP ZI07 Special cust.

As-Is Process • • • •

2

3

ZI04 Factory Domestic • sales •

ZI08 Export order

•

Manufacturing Plant to Domestic Customer / Toll Manufacturer Manufacturing Plant to Nepal Customer Depot to Nepal Customer Manufacturing Plant / Depot to Bangladesh Customer Manufacturing Plant / Toll Manufacturer (with Henkel registration) to Export Customer High Sea Sales

•

Sales Return Claim

•

Manufacturing Plant to Depot (of same company) Toll Manufacturer (with Henkel Registration) to Depot Depot to Depot Manufacturing Plant of one company to Manufacturing Plant of same company Manufacturing Plant to Depot (of different company) DIL/CCCo Depot to HSIL Depot (within Depot / across Depot) Manufacturing Plant of one company to Manufacturing Plant of other company HSIL/CCCo Depot to HMIL Depot (within Depot) – for Samples

• • •

4

5

6

ZI09 3rd party order ZIR1 Sales return MRP ZIR2 Sales return LP ZIR3 Free of charge re ZIR4 Facty return Dom ZIR7 Special return ZIR8 Export Return

Stock Transport Order • (detail see integration doc. ) • • •

7

Inter-company Stock • Transport Order (detail see integration • doc. ) •

8

Stock Transport Order return ( detail see • integration doc.)


HSIL Depot to RD / SD / Modern Trade Customer HMIL Depot to RD & SD Depot to Domestic Customer / Toll Manufacturer Import Component Sale to Toll Manufacturer

Stock Return

Page 101 of 142

PROJECT DISHA Inter-company Stock Transport Order return • ( detail see integration doc. ) •

9

10

11 12

ZI03 free sampling ZI05 Credit request ZI06 Debit request

Memo Memo

Sales Return Claim

• •

Manufacturing Plant / Depot Customer – for Samples Stock replacement Free samples issue to customer

•

Damaged Claim

•

Debit Note

to

Each of the above processes has been explained in detail below: A) Sales Order The sales order process will consists of the following:

• • • •

• Create sales order using different order type according to different scenario backorder processing would be used. Create Delivery with reference to Sales Order Create Billing Document with reference to Delivery If required, create Excise Invoice with reference to Billing Document, if domestic sales from factory

B) Scrap Sales Order The sales order process will consists of the following: • • • •

Create Scrap Sales Order. Create Delivery with reference to Sales Order Create Billing Document with reference to Delivery If required, create Excise Invoice with reference to Billing Document, if domestic sales from factory.

C) Return Sales Order The return sales order process will consist of the following: • • •

Create Return Sales Order with reference to created Sales Billing Document Create Return Delivery with reference to Return Sales Order Create Credit Note (Billing Document) with reference to Return Delivery


Page 102 of 142

•

PROJECT DISHA If required, create Excise Invoice with reference to Credit Note if domestic sales return to factory

D) Stock Transport Order (STO) The stock transport order process will consists of the following: • • • • •

Create STO (Purchase Order) in Receiving Plant based on already generated STR (Purchase Requisition) Create Delivery in Supplying Plant with reference to STO If required, create Excise Invoice in Supplying Plant with reference to Delivery Do Goods Receipt in Receiving Plant against STO In case there is free goods along with normal item, STO could also be created via choosing the free goods indicator. The difference between free goods and normal item in the STO is the Excise Duty of normal item is based on MRP price, while the free goods is based on List Price

E) Inter-company Stock Transport Order (STPO) The inter-company stock transport order process will consists of the following: • • • • • • •

Create STO (Purchase Order) in Receiving Plant based on already generated STR (Purchase Requisition) Create Delivery in Supplying Plant with reference to STO Create inter-company Billing Document in Supplying Plant with reference to Delivery If required, create Excise Invoice in Supplying Plant with reference to Billing Document Do Goods Receipt in Receiving Plant against STO Do Invoice Verification in Receiving Plant In case there is free goods along with normal items, STPO could also be created via choosing the free goods indicator. The difference between free goods and normal item in the STPO is the free goods wouldn’t have any value regards to inter-company billing and logistic invoice verification.

F) Return Stock Transport Order (STO) The stock transport order process will consists of the following: • • • •

Create Return STO Process Goods Issue ( T-code MIGO ) of returning plant with reference to STO Create Return delivery of goods receiving plant Process Post Goods Receipt of receiving plant


Page 103 of 142

•

PROJECT DISHA If required, create Excise Invoice in Receiving Manufacture Plant Manually.

F) Return Inter-company Stock Transport Order (STPO) • • • • • •

Create Return STPO Create Returns Delivery in receiving plant with reference to STOP Process Goods Issue ( T-code MIGO ) of return plant with reference to STPO Process Post Goods Receipt of receiving plant Create inter-company credit memo of returns in returning Plant with reference to Returns Delivery Create inter-company credit memo of LIV of receiving plant with reference to STPO

G) Free-of-charge (FOC) Delivery The free-of-charge delivery process will consist of the following: • • • • • •

Create FOC Delivery (Sales Order) Create FOC Delivery with reference to created sales order Process backorder Create Delivery with reference to FOC Delivery If the delivered from factory, the pro forma invoice would be generated with reference of delivery The Excise invoice would be created with reference of pro forma invoice.

In Henkel the credit memo and debit memo would be handled in FI module. •

Credit Memo

The credit memo process will consists of the following: • •

Create Credit Memo Request (Sales Order) Create Credit Memo (Billing Document) with reference to Credit Memo Request

•

Debit Memo

The debit memo process will consists of the following: • •

Create Debit Memo Request (Sales Order) Create Debit Memo (Billing Document) with reference to Debit Memo Request

•

Non-Sales Return Claim

Non-sales return claim would be handled in FI module.


Page 104 of 142

PROJECT DISHA •

Configure purely as a part of FI Module

•

Other Processes

•

Sales Incentive The tables and respective programs will be developed to enter monthly targets/KP, the period, and the sales incentives for TSI/TSS/SO, ASM and RSM. Further a report would be developped to calculate incentive based on actual billing and entered incentive schemes. •

Blocking the Customer

If the Cheque has bounced, or the order is not signed, or there is no instrument, the customer will be blocked manually for creating further documents in the system. •

Down-payment

The down-payment function will be used in SAP to enter the DDs received in advance. Subsequently when the invoicing is done in SAP, the downpayment document will be used to adjust the AR of an invoice. It’s part of FI function. •

Authorization

Status of production view option to be made available to Sales Coordinator, VP (S), and to sales controller.


Page 105 of 142

PROJECT DISHA

1.8

To-Be Pricing Procedure for Sales

The following pricing procedures will be configured in SAP for Henkel requirement: Pricing Procedure Z48401 Z48402 Z48403 Z48404 Z48407 Z48408 Z48410 Z48412 Z48413 Z48415 Z48416 Z48418 Z48419

Description Direct Sale MRP Direct Sale List Price Direct Sale MRP MPT Direct Sale List Price MPT Direct Sale MRP Kerala Direct Sale List Price Kerala India Export India Inter Co. Sales India Factory Sales Domestic India Free of Charge Factory India Stock Transfer India Third Party Sales India Stock Transfer Turnover

The following matrix maps the As-Is processes to different pricing procedures: SN Pricing Procedure As-Is Process 1

2

Z48401 Z48403 Z48407 (based on MRP)

•

Z48402 Z48404 Z48408 (based on List Price )

•

•

•

HMIL Depot to Re-Distributor / Super Distributor / Modern Trade Customer Sales Return Claim Depot to Domestic Customer / Toll Manufacturer Import Component Sale to Toll Manufacturer

• • 3

Z48412

• •

4

Z48413

•

5

Z48416

•

Z48418

•

6


Manufacturing Plant to Depot (Cross Company) DIL/CCCo Depot to HSIL Depot (within Depot / across Depot) Mfg Plant of one Company to Mfg Plant of other Company Manufacturing Plant to Domestic Customer / Toll Manufacturer Manufacturing Plant to Depot within company High Sea Sales Page 106 of 142

PROJECT DISHA • Manufacturing Plant to Nepal Customer Depot to Nepal Customer • Manufacturing Plant / Depot to Bangladesh Customer Manufacturing Plant / Toll Manufacturer (with Henkel registration) to Export Customer • Damaged Claim • Debit Memo • Free of charge from factory or Depot

7

Z48410

8

Z48415 Different pricing • procedure would be used for different scenario. Z48419 •

9 10

Sales Return Claim Stock transfer Turnover

The following As-Is processes will have pricing procedure: •

•

•

Stock Transport Order (If required, only Excise Invoice based on Delivery) o Manufacturing Plant to Depot (of same company) o Toll Manufacturer (with Henkel Registration) to Depot o Depot to Depot o Manufacturing Plant of one company to Manufacturing Plant of same company Return Stock Transport Order (If required, only Excise Invoice based on Delivery) o Stock Return Free-of-charge Delivery o Manufacturing Plant to Customer – for Samples o Stock Replacement


Page 107 of 142

PROJECT DISHA The following access sequence are created in order to cater for the different condition types requirement: N o. 1

2

Access Sequen ce ZI02

ZI04

Description

Table

Accesses

Margins Access Seq

978

Plant/Cust.grp 1/Cust.grp.2/Material

979 7 4 981

Plant/Cust.grp.2/Material Division/Customer Material Plant/Stor. loc./Cust.grp.2/Material

970 974 975 988 973 4 977 987

Material/Cust.grp 1/Cust.grp.2 Sales off./Cust.grp.2/Material Region/Cust.grp.2/Material Cust.grp 1/Cust.grp.2 Cust.grp 1/Material Material Pmnt terms Plant/Customer/Material

980 985 11 976

Plant/Cust.grp.2/Matl grp 1 Country/PlntRegion/Region/Plant/TaxCl1Cus t/TaxCl.Mat/Stor. l Export Taxes PlntRegion/Region/TaxCl1Cust/Cust.grp.3

987

Plant/Customer/Material

981 5

Plant/Stor. loc./Cust.grp.2/Material Customer/Material

979 974 975 4 972 4 350

Plant/Cust.grp.2/Material Sales off./Cust.grp.2/Material Region/Cust.grp.2/Material Material PlntRegion/Region/Plant/Stor. loc./Cust.grp.2/Matl grp 1 Material Sales Organization

982

Plant/City code/Mat.pr.grp

5 4

Customer/Material Material

Combi Access Sequence

3 4

ZI05 ZI06

Payment Terms Plant Cust Grp Mat Grp

5

ZI08

India UTXJ tax access sequenc

6

ZI09

7

ZI10

8

ZI11

India tax access CST Plant Customer Material Plant/Cust grp 2/material

9

ZI12

Additional Margin

10 11

ZI13 ZI14

12

ZI15

13

ZI16

MRP-India Sales Organisation Secondary Freight Transfer Price


Page 108 of 142

PROJECT DISHA The following condition types are created in order to cater for the different pricing procedure: No. Condition Description Type 1 ZI00 IN100% discount 2 ZI01 IN Zero Taxes 3 ZIAB IN MRP Abatement 4 ZIAM IN Add Margin UP 5 ZIAP IN Axion LP 6 ZIBP IN RD Basic Price 7 ZICC IN Fact. Ass. Value 8 ZICD IN Cash Discount 9 ZICP IN Inter Co. Sale Pr 10 ZID1 Modern Trade Disc1 11 ZID2 Modern Trade Disc2 12 ZID3 Modern Trade Disc3 13 ZIED IN Export Depot 14 ZIF1 same free goods 15 ZIF2 same copy ZIF1 16 ZIF4 Cross Promot 17 ZIF5 Copy ZIF4 18

ZIF6

19

ZIFG

20

ZIFS

21 22

ZILP ZIM1

23

ZIM2

24

ZIM3

25

ZIMA

Cross Pro Line14 IN Free goods IN Freight Subsidy IN List Price IN 1st Mrgn/Disc IN 2nd Mrgn/Disc IN 3rd Mrgn/Disc Further Disc UP

Condition Class Discount or surcharge Taxes

Calculation Type Percentage

Access Maintain Sequence Records None ---

Percentage

ZI14

A0

Discount or surcharge Discount or surcharge Prices Prices

Percentage

ZI06

Y

Percentage

ZI12

Y

Quantity Percentage

ZI10 ZI14

Y 100%

Prices

Quantity

K004

Y

Discount or surcharge Prices

Fixed amount Quantity

None

---

ZI16

Y

Discount or surcharge Discount or surcharge Discount or surcharge Prices

Percentage

ZI11

Y

Percentage

ZI11

Y

Percentage

ZI11

Y

Quantity

ZI11

Y

Discount or surcharge Discount or surcharge Prices Discount or surcharge Discount or surcharge Discount or surcharge Discount or surcharge Prices Discount or surcharge Discount or surcharge Discount or surcharge Discount or surcharge

Percentage

ZI11

Y

Percentage

ZI14

----

Quantity Percentage

ZI14

-----

Percentage

ZI14

-----

Quantity

None

-----

Fixed amount Quantity Percentage

None

-----

ZI10 ZI02

Y Y

Percentage

ZI02

Y

Percentage

ZI02

Y

Percentage

ZI12

Y


Page 109 of 142

PROJECT DISHA 26

ZIMP

27

ZIP2

28

ZIP3

29

ZIP4

30

ZIPA

31

ZIPM

32 33

ZIPR ZIRD

34

ZIS1

35

ZIS2

36

ZIS3

37

ZIS4

38

ZIS5

39

ZIS6

40

ZIS7

41

ZIS8

42

ZISA

43

ZISB

44

ZISD

45

ZISF

46

ZIT0

47

ZIT1

48

ZIT2

49

ZIT3

50

ZIT4

IN Profit Margin(re) IN Adj for Prec Tax IN Prec Tax IN Prec Tax Copy IN MRP Axion IN Profit Margin IN MRP IN RD Basic Cpy 100% IN LST/RST Reverse IN CST Reverse IN LST/RST Rvs Copy IN CST Rvs Copy IN Surch/Cess ST Fwd IN Surch/Cess Fwd IN Surch/Cess ST Fwd IN Surch/Cess Fwd IN Cust Sale Allowc IN Cust SL All Copy IN Special Discount Secondary Freight IN Trd Disc Fw % IN Trd Disc Fw Val IN Trd Disc Rev Val IN Trd Disc Rev Cpy% IN Trd Disc Rev %

Prices

Percentage

ZI14

-----

Discount or surcharge Discount or surcharge Discount or surcharge Prices

Quantity

ZI08

Y

Quantity

ZI08

Y

Quantity

ZI08

-----

Quantity

ZI13

Y

Prices

Percentage

ZI14

------

Prices Discount or surcharge Taxes

Quantity Percentage

ZI13 ZI14

Y -----

Percentage

ZI08

Y

Taxes

Percentage

ZI09

Y

Taxes

Percentage

ZI08

Y

Taxes

Percentage

ZI08

-----

Taxes

Percentage

ZI08

Y

Taxes

Percentage

ZI08

Y

Taxes

Percentage

ZI08

Y

Taxes

Percentage

ZI08

Y

Discount or surcharge Discount or surcharge Discount or surcharge Discount or surcharge Discount or surcharge Discount or surcharge Discount or surcharge Discount or surcharge Discount or surcharge

Percentage

ZI10

Y

Percentage

ZI10

------

Percentage

ZI05

Y

Gross weight

ZI15

Y Scales

Percentage

ZI04

Y

Quantity

ZI04

Y

Quantity

ZI04

-----

Percentage

ZI04

-----

Percentage

ZI04

-----


Page 110 of 142

PROJECT DISHA 51

ZITL

52

ZITP

53

ZITR

54

ZITT

55

ZITX

IN Truck Ld Incentv IN 3rd Party Price IN Turnover Tax Rev IN Turnover Tax IN Tax Differ 100%

Discount or surcharge Prices

Fixed amount Quantity

None

-----

ZI11

Y

Discount or surcharge Discount or surcharge Discount or surcharge

Percentage

ZI06

Y

Percentage

ZI06

Y

Percentage

ZI14

-------

Remarks : •

Trade Discount issued to customers would have narrations as per the agreement with the customer in the billing layout.

These narrations would be customer, material, period specific – To be addressed by using two Z Table in SAP namely – Narrations Vs Customer, Discount Vs Customer. •

Customer Sales Allowance of 3.25% discount is offered to AM Marketing. This allowance is applied on Normal RD’s delivered price. These RD’s payment term shall be considered as Demand Draft.

•

For Second sale this % shall remain as 3.25% and for first sale product it will vary with respect to the sales tax % of that category.


Page 111 of 142

PROJECT DISHA Below are the examples for the above Pricing Procedures SN  Serial Number f(SN)  Function of SN %/R/V  Percentage / Rate / Value H/I  Header Level / Item Level +/-  Plus / Minus or Positive / Negative A/c Posting  Account posting M/A  Manual entry / Automatic entry Remarks –> Formula used Invoice Printing -> Details to be printed in Invoice

(1) MRP BASED PRICING PROCEDURE - FOR LST / RST WORKING. - WITH Sl No 1 2 3

Condition Type MRP RETAILER / SALON MARGIN SUB TOTAL - A RETAILER DELIVERED PRICE

F(SN) Values in

Exampler

　

R

　

1

%

8

1-2

R

　

4

RD / MT / CHEK FRANCHISES MARGIN

3

%

6

5

SUB TOTAL - B RD LANDED PRICE- (RDLP)

3-4

R

　

6

LST / RST / SC/ CESS

5

%

10

7

RD BASIC PRICE

5-6

R

　

Applicable Status 3,00

0.00 22 2.22 2,77 7.78 15 7.23 2,62 0.55 23 8.23 2,382. 31

Auto / Manual

A/c Posting

I

　

A

N

　

I

-

A

N

M

I

-

A

N

　

I

-

A

N

R { M

I

-

A

N

　

I

-

A

N

R

I

-

A

N

　

Billing Starts Here A

RD BASIC PRICE

7

R

　

B


　

%

10

TOTAL

　

　

　

C


2,382. 31 23 8.23 2,620. 55

I

　

A

Y

　

I

+

A

Y

　

H

　

A

Y

N C

Page 112 of 142

PROJECT DISHA

(2) MRP BASED PRICING PROCEDURE - FOR LST / RST WORKING. - WI Sl No 1 2 3

4

5

Condition Type MRP RETAILER / SALON MARGIN SUB TOTAL - A RETAILER DELIVERED PRICE RD / MT / CHEK FRANCHISES MARGIN SUB TOTAL - B RD LANDED PRICE(RDLP)

6

TRADE DISCOUNT

7

SUB TOTAL - C

8


9

PRICE TO RD

F(SN)

Values in

Exampler

　

R

　

1

%

8

1-2

R

　

3

%

6

3-4

R

　

5

%

5

5-6

　

　

7

%

10

Applicable Status 3,00

0.00 22 2.22 2,77 7.78 15 7.23 2,62 0.55 12 4.79 2,49 5.76 22 6.89

Auto / Manual

A/c Posting

I

　

A

N

　

I

-

A

N

M

I

-

A

N

　

I

-

A

N

R { M

I

-

A

N

S F

I

-

A

N

I

-

A

N

I

-

A

N

S T S V

R

2,268.87


RD BASIC PRICE

9&5

R

　

B

TRADE DISCOUNT

A

%

5

A -B

　

　

C

2,393. 66 11 9.68

I

　

A

Y

I

-

A

Y

I

+

A

Y

1

+

A

Y

P V R D R D S %

　

　

　

　

　

2,27 SUB TOTAL - 1

3.98 22

D


C

%

10

E

TOTAL VALUE

　

　

　


7.40 2,501. 37

Page 113 of 142

PROJECT DISHA

(3 ) MRP BASED PRICING PROCEDURE - FOR CST / LST / RST WORKING. - WITH

Sl No 1 2 3


4


5

SUB TOTAL - B LANDED PRICE(RDLP)

6


7

SUB TOTAL - C

8

CST

9

SUB TOTAL - D

Auto / Manual

A/c Posting

　

A

N

　

I

-

A

N

M

2,083.33

I

-

A

N

　

6

117.92

I

-

A

N

R { M

R

　

1,965.41

I

-

A

N

S F

5

%

12

210.58

I

-

A

N

R

5-6

　

　

1,754.83

I

-

A

N

7

%

4

67.49

I

-

A

N

7-8

　

　

1,687.34

I

-

A

N

S

F(SN)

Values in

Exampler

Applicable Status

　

R

　

2,250.00

I

1

%

8

166.67

1-2

R

　

3

%

3-4

RD

S C S (

Billing Starts Here

E

A

RD BASIC PRICE

9

R

　

1,687.34

I

　

A

Y

P

B

CST

A

%

4

67.49

I

-

A

Y

R

C

SUB TOTAL - 1 TOTAL VALUE

A -B 　

　　

　　

1,754.83 1,754.83

I 　

+ 　

A 　

Y 　

R 　


Page 114 of 142

PROJECT DISHA

( 4 ) MRP BASED PRICING PROCEDURE - FOR CST / LST / RST WORKING. - WITH

Sl No 1 2 3


Values F(SN) in

Exampler

　

R

　

660.00

1

%

8

48.89

1-2

R

　

611.11

Auto Applicabl Statu / A/c R e s Man Posting ual I 　 A N 　 MRP - {MR I A N IN %)} I

-

A

N

　

4


3

%

6

34.59

I

-

A

N

RETAILER PRICE - {R DELIVERE MARGIN I

5


3-4

R

　

576.52

I

-

A

N

SUB TOTA CHEK FRA VALUE

6

TRADE DISCOUNT

5

%

1.766

10.00

I

-

A

N

　

7

SUB TOTAL - C

5-6

R

　

566.52

　

　

　

　

　

8


7

%

12

60.70

I

-

A

N

7-8

R

　

515.82

I

-

A

N

9

%

4

19.84

I

-

A

N

7-8

　

　

495.98

I

-

A

N

SUB TOTA

9

SUB TOTAL - D

10

CST

11

SUB TOTAL - E

RDLP- {RD TAX %)} SUB TOTA SC / CESS SUB TOTA C/(1+CST

Billing Starts Here A B 　

RD BASIC PRICE TRADE DISCOUNT SUB TOTAL - 1

B

CST

C E

SUB TOTAL - 2 TOTAL VALUE

9 A A-B

R % 　

　 1.766 　

A

%

A -B 　

　　


505.99 8.94 497.05

I I 　

　　

A A 　

Y Y 　

PRICE TO 　　

4

19.88

I

-

A

Y

RD BASIC

　　

516.93 516.93

I 　

+ 　

A 　

Y 　

RD BASIC 　

Page 115 of 142

PROJECT DISHA

(5) MRP BASED PRICING PROCEDURE - FOR LST / RST WORKING. - WITH OUT TRADE DISCOU Sl No 1 2 3

4

5


6


7

RD BASIC PRICE

F(SN)

Values in

　

R

　

1

%

8

1-2

R

　

3

%

6

3-4

R

　

5

%

10

5-6

R

　

Exampler 3,000.0 0 222.2 2 2,777.7 8 157.2 3 2,620.5 5 238.2 3 2,382.31

Applicable Status

Auto / A/c Manual Posting

I

　

A

N

　

I

-

A

N

MRP - { %)}

I

-

A

N

　

I

-

A

N

RETAIL {RETA PRICE

I

-

A

N

　

I

-

A

N

RDLP%)}

I

-

A

N

　

Billing Starts Here A B C

RD BASIC PRICE SPECIAL DISCOUNT SUB TOTAL - 1

7 A A-B

R % 　

　 0.5 　

D


C

%

10

TOTAL

　

　

　

E


2,382.31 11.91 2,370.40 237.0 4

I 　 I

　　　

A 　 A

Y 　 Y

　　　

I

+

A

Y

　

2,619.35

H

　

A

Y

Net Inv Custom

Page 116 of 142

PROJECT DISHA

( 6 ) MRP BASED PRICING PROCEDURE - FOR LST / RST WORKING. - WITH TRADE DISCO Sl No 1 2 3

4

5


6

TRADE DISCOUNT

7

SUB TOTAL - C

8


9

F(SN)

Values in

Applica Auto / A/c Status ble Manual Posting

　

R

　

3,000.00

I

　

A

N

1

%

8

222.22

I

-

A

N

1-2

R

　

2,777.78

I

-

A

N

　

3

%

6

157.23

I

-

A

N

RETAI {RETA PRICE

3-4

R

　

2,620.55

I

-

A

N

SUB TO FRANC

5

%

5

124.79

I

-

A

N

5-6

　

　

2,495.76

I

-

A

N

7

%

10

226.89

I

-

A

N

Exampler

PRICE TO RD

　 MRP %)}

SUB TO (1 + TR SUB TO DISCO RDLP%)}

2,268.87

Billing Starts Here

D E

SUB TOTAL - 1 SPECIAL DISCOUNT SUB TOTAL - 2

A -B C C-D

　 % 　

　 0.5 　

2,273.98 11.37 2,262.61

I 　　

+ 　　

A 　　

Y 　　

F


E

%

10

226.26

1

+

A

Y

PRICE DISCO RD BA DISCO RD BA DISCO 　　 SUB TO CESS %

G

TOTAL VALUE

　

　

　

2,500.24

　

　

　

　

　

A

RD BASIC PRICE

9&5

R

　

2,393.66

I

　

A

Y

B

TRADE DISCOUNT

A

%

5

119.68

I

-

A

Y

C


Page 117 of 142

PROJECT DISHA

( 7 ) MRP BASED PRICING PROCEDURE - FOR LST / RST WORKING. - WITH OUT TRADE DISCO KERALA SPECIFIC Sl No 1 2 3


F(SN)

Values in

　

R

　

300.00

I

　

A

N

　

1

%

8

22.22

I

-

A

N

MRP %)}

1-2

R

　

277.78

I

-

A

N

　

3

%

6

15.72

I

-

A

N

RETAI - {RET PRICE

3-4

R

　

262.05

I

-

A

N

　

5

%

13.8

31.78

I

-

A

N

RDLP%)}

I

-

A

N

　

　　　　 Net Inv Custom

Exampler

Applicable

Statu Auto / A/c s Manual Posting

4


5


6


7

RD BASIC PRICE

5-6

R

　

230.28

A B C D

RD BASIC PRICE SPECIAL DISCOUNT SUB TOTAL - 1 LST / RST / SC/ CESS

7 A A-B A

R % 　 %

　 0.5 　 13.8

230.28 1.15 229.12 31.78

I 　 I I

　　　 +

A 　 A A

Y 　 Y Y

　

　

　

262.05

H

　

A

Y

RD

Billing Starts Here

E

TOTAL


Page 118 of 142

PROJECT DISHA

( 8 ) MRP BASED PRICING PROCEDURE - FOR LST / RST WORKING. - WITH TRADE DISCO

Sl No

Condition Type

F(SN)

Values in

1

MRP RETAILER / SALON MARGIN SUB TOTAL - A RETAILER DELIVERED PRICE

　

R

　

300.00

I

　

A

N

1

%

8

22.22

I

-

A

N

1-2

R

　

277.78

I

-

A

N

3

%

6

15.72

I

-

A

N

3-4

R

　

262.05

I

-

A

N

5

%

5

12.48

I

-

A

N

5-6

　

　

249.58

I

-

A

N

7

%

13.8

30.26

I

-

A

N

2 3

4


5


6

TRADE DISCOUNT

7

SUB TOTAL - C

8


9

Exampler

Applicable


RD

PRICE TO RD

　 MRP %)} 　

RETAI - {RET PRICE SUB T CHEK VALU SUB T (1 + TR SUB T DISCO RDLP%)}

219.31


RD BASIC PRICE

9&5

R

　

B

TRADE DISCOUNT

A

%

5

A -B

　

　

C

%

0.5

C D E

23 1.79

I

　

A

Y

I

-

A

Y

20.20

I

+

A

Y

PRICE TO RD + T DISCOUNT VAL RD BASIC PRICE DISCOUNT % RD BASIC PRICE DISCOUNT VALU

1.10

　

　

　

　

　

11.59 2

SUB TOTAL - 1 SPECIAL DISCOUNT

2 SUB TOTAL - 2

C-D

　

　

19.10

　

　

　

　

F


A-B

%

13.8

1

+

A

Y

G

TOTAL VALUE

　

　

　

30.39 25 0.59

　 SUB TOTAL 1 * L CESS %

　

　

　

　

　


Page 119 of 142

PROJECT DISHA

( 9 ) MRP BASED PRICING PROCEDURE - FOR LST / RST WORKING. - WITH OUT TRADE DISCO

Sl No

Condition Type

1 MRP RETAILER / SALON MARGIN SUB TOTAL - A 3 RETAILER DELIVERED PRICE 2

Exampler

Applicable Status

Auto / Manua

F(SN)

Values in

　

R

　

100.00

I

　

A

1

%

8

7.41

I

-

A

1-2

R

　

92.59

I

-

A

4


3

%

6.5

5.65

I

-

A

5


3-4

R

　

86.94

I

-

A

5

%

17.25

12.79

I

-

A

5-6

R

　

74.15

I

-

A

7 　

R %

　 17.25

74.15 12.79

I I

　 +

A A

A+B

%

3.25

2.83

1

-

A

A +B-C

　

　

84.12

H

　

A

6 LST / RST / SC/ CESS 7 RD BASIC PRICE

Billing Working A RD BASIC PRICE B LST / RST / SC/ CESS CUSTOMER SALES C ALLOWNACE D TOTAL

TO ADD TAX COMPONENT ON DISCOUNT PORTION TO THE BASIC PRICE. - FOR WORKING REF RE REVISED BASIC PRICE SHALL BE - RD BASIC PRICE + DIFFERENTIAL IN SALES TAX

FORMULA FOR REVISED BASIC SHALL BE = N = RD BASIC PRICE + ( CUSTOMER SALES ALLOWNACE CUSTOMER SALES ALLOWNACE /(1+ LST/ RST/CESS IN BILLING TO CUSTOMER

I

RD BASIC PRICE

II III III 　　

CUSTOMER SALE ALLOWANCE - **** SUB TOTAL - AA LST / RST / SC / CESS 　　

A+N

R

VALUE OF C I - II III 　　

R 　 % 　　


　

3.79 　 17.25 　 TOTAL

74.57

I

2.83 71.74 12.38

I 　 1

　

　 84.12

　

Page 120 of 142

　

A

　 + 　　

A 　 A 　　

PROJECT DISHA

( 10 ) MRP BASED PRICING PROCEDURE - FOR LST / RST WORKING. - WITH TRADE DISC ALLOWANCE Sl No

Condition Type

1 MRP RETAILER / SALON MARGIN SUB TOTAL - A 3 RETAILER DELIVERED PRICE 2

F(SN)

Values in

　

R

　

1

%

1-2

Exampler

Auto / Manual P

Applicable

Status

3,000.00

I

　

A

8

222.22

I

-

A

R

　

2,777.78

I

-

A

4


3

%

6

157.23

I

-

A

5


3-4

R

　

2,620.55

I

-

A

5

%

5

124.79

I

-

A

5-6

　

　

2,495.76

I

-

A

8 LST / RST / SC/ CESS

7

%

17.25

367.18

I

-

A

9 PRICE TO RD

　

　

　

　

　

　

6 TRADE DISCOUNT

7 SUB TOTAL - C

2,128.58

Billing Working A RD BASIC PRICE

9+5

R

　

2,253.37

I

　

A

B TRADE DISCOUNT

A

%

5

112.67

I

-

A

A -B

　

　

2,140.70

I

+

A

C

%

17.25

369.27

1

+

A

C+D

%

3.25

81.57

　

　

　

　

　

　

2,509.97

　

　

　

C SUB TOTAL - 1

D LST / RST / SC/ CESS CUSTOMER SALE E ALLOWANCE E TOTAL VALUE

TO ADD TAX COMPONENT ON DISCOUNT PORTION TO THE BASIC PRICE. - FOR WORKING REF REM REVISED BASIC PRICE SHALL BE - RD BASIC PRICE + DIFFERENTIAL IN SALES TAX FORMULA FOR REVISED BASIC SHALL BE = N = RD BASIC PRICE + ( CUSTOMER SALES ALLOWNACE -


Page 121 of 142

PROJECT DISHA

CUSTOMER SALES ALLOWNACE /(1+ LST/ RST/CESS IN % BILLING TO CUSTOMER

I RD BASIC PRICE II TRADE DISCOUNT III CUSTOMER SALE ALLOWANCE - **** IV III 　　

SUB TOTAL - AA LST / RST / SC / CESS 　　

A+N R 　 % VALUE OF C R

I - II - III IV 　　


　 % 　　

　 5 3.79

　 17.25 　 TOTAL

2,265.37 113.27 81.57

I 　 I

　　 -

A 　 A

2,070.52 357.17

　 1

　 +

　 A

　

　 2,427.69

　　

Page 122 of 142

　　

　　

PROJECT DISHA

( 11 ) MRP BASED PRICING PROCEDURE - FOR UP GOVT CUSTOMERS - PRODUCTS OF FIRST S Sl No

Condition Type

F(SN)

Values in

1

MRP

　

R

2

RETAILER MARGIN

1

%

3

SUB TOTAL - A

1-2

R

4

RD MARGIN

3

%

5

SUB TOTAL - B

3-4

R

6

LST / SC

5

%

7

SUB TOTAL - C

8

ADDITIONAL MARGIN - TO COMPANY

5-6 7

R %

Applicable

Status

Auto / Manual

A/c Posting

75.00

I

　

A

N

5.56

　

-

　

　

69.44

I

　

A

N

3.93

I

-

A

N

65.51

I

-

A

N

4.85

I

-

A

N

60.66

I

-

A

N

1.19

I

+

A

N

Exampler 　 8% 　 6% 　 8% 　 2%

BILLING STARTES FROM HERE 9 10

CUSTOMER RATE TAX

7+8


R

　

61.85 0.00

I

+

Page 123 of 142

A

N

PROJECT DISHA

( 12 ) MRP BASED PRICING PROCEDURE - FOR UP GOVT CUSTOMERS - PRODUCTS OF SECON Sl No

Condition Type

F(SN)

Values in

1

MRP

　

R

2

RETAILER MARGIN

1

%

3

SUB TOTAL - A

1-2

R

4

RD MARGIN

3

%

5

SUB TOTAL - B

3-4

R

6

LST / SC

5

%

7

SUB TOTAL - C

5-6

8 9

FURTHER DISCOUNT SUB TOTAL - D

7 7-8

% R

10 11

CUSTOMER RATE TAX

9

R

Applicable

Status

Auto / Manual

A/c Posting

55.00

I

　

A

N

5.00

　

-

　

　

50.00

I

　

A

N

2.83

I

-

A

N

47.17

I

-

A

N

0.00

I

-

A

N

47.17

I

-

A

N

1.81 I A 45.36 BILLING STRATES FROM HERE

N

45.36 0.00

N

Exampler 　 10% 　 6% 　 0%

R

　

4%

　

I

+

A

( 13 ) LIST PRICE BASED PRICING PROCEDURE

Sl No

A

Condition Type

LIST PRICE

B

TRADE DISCOUNT

C

SPECIAL DISCOUNT

F(SN)

Values in

　

R

Exampler

　

A

R/%

5

A-B

%

0.5


Applicable Status

Invoicing begins here 1,000.00 I 　

50.0 0

4.7 5

Auto / A/c Manual Posting A

R

Y

　

I

-

A

Y

CUSTOM TRADE D OR CUST TRADE D RATE

I

-

M

Y

(CUSTOM TRADE D SPECIAL

Page 124 of 142

PROJECT DISHA D

CUSTOMER SALE ALLOWANCE

A-B-C

%

　

　

I

-

A

Y

CUSTOM LOCATIO

D1

MODERN TRADE DISCOUNT 1

A

%

　

　

I

-

A

Y

CUSTOM

D2


A

%

　

　

I

-

A

Y

CUSTOM

D3


A

%

　

　

I

-

A

Y

CUSTOM

A-B-C-DD1-D2-D3

R

　

I

+

A

N

　

I

+

A

Y

　

945.2

E

SUB TOTAL - F

F

LST / RST

E

%

10

G

SURCHARGE ADDITIONAL SURCHARGE / CESS CESS TURN OVER TAX CASH DISCOUNT FREIGHT SUBSIDY FREIGHT

F

%

5

4.73

I

+

A

Y

　

G

%

10

0.47

I

+

A

Y

　

F E 　　　

　 % V RV RV

　　　　　

I H H H H

+ + -

A A M M A

Y Y Y Y Y

TOTAL

　

　

　

　　　　　 1,044.9 7

H

　

A

Y

　　　 CUSTOM 　 Net Invoic to Custom

H I J K L M N


5 94.5 3

Page 125 of 142

PROJECT DISHA

( 14 ) MRP BASED PRICING PROCEDURE - VAT - SIMILAR TO CONVENTIONAL MRP BASED WORKING. SEPARATELY.

Sl No 1 2 3

4

5


F(SN)

Values in

　

R

　

3,000.0 0

I

　

A

N

　

1

%

0

-

I

-

A

N

MRP - {M

1-2

R

　

3,000.0 0

I

-

A

N

　

3

R

0

-

I

-

A

N

RETAILE {RETAILE (1+ MARG

3-4

R

　

3,000.0 0

I

-

A

N

　

I

-

A

N

RDLP- {R

I

-

A

N

LST x SC

I

-

A

N

ASC to be ST or SC

Exampler

Applicable

272.7


6

LST / RST

5

%

10

7

SURCHARGE

6

%

5

8

ADDITIONAL SURCHARGE /

7

%

10

9

CESS

　

　

　

　

I

-

A

N

CESS to b ST or SC

10

TURN OVER TAX

5-6-7-8

%

　

　

　

-

A

N

To be cust states

11

RD BASIC PRICE

5-6-7-89

R

　

2,712.99

I

-

A

N

　

　

Invoicing begins here 2,712.99 I 　 A

Y

　

Y

RD BASIC IN % / (1+ RD BASIC IN RATE

A

B

C

D D1 D2

RD BASIC PRICE

TRADE DISCOUNT

SPECIAL DISCOUNT CUSTOMER SALE ALLOWANCE MODERN TRADE DISCOUNT - 1 MODERN TRADE DISCOUNT - 2

11

A

R

R/%

5

A-B

%

0.5

N

%

3.25

A

%

　

A

%

　


3 12.9 9 1.30

129.1 9

I

-

A

I

-

A

Y

BASED O PAYMEN ADVANC CREDIT B

I

-

A

Y

CUSTOM LOCATIO

　

I

-

A

Y

　

I

-

A

Y

12.8 5 83.5 6

Page 126 of 142

CUSTOM

CUSTOM

PROJECT DISHA D3

MODERN TRADE DISCOUNT - 3

A

%

　

A-B-CD-D1

R

　

E

SUB TOTAL - F

F

LST / RST

E

%

10

G H

SURCHARGE ADDITIONAL SURCHARGE / CESS CESS TURN OVER TAX CASH DISCOUNT FREIGHT SUBSIDY FREIGHT

F G

% %

5 10

F E 　　　

　 % V RV RV

　　　　　

TOTAL

　

　

　

I J K L M N


　 2,487.3 9 248.7 4 12.44 1.24

　　　　　 2,749.8 1

I

-

A

Y

I

+

A

N

　

I

+

A

Y

　

I I

+ +

A A

Y Y

　　

I H H H H

+ + -

A A M M A

Y Y Y Y Y

H

　

A

Y

　　　 CUSTOM 　 Net Invoic Customer

Page 127 of 142

CUSTOM

PROJECT DISHA

( 15 ) LIST PRICE BASED PRICING PROCEDURE FOR CST CUSTOMER - SIMILAR TO CONVENTIONAL WO

Sl No

A

Condition Type

RD BASIC PRICE

B

TRADE DISCOUNT

C

SPECIAL DISCOUNT

D1 D2 D3

MODERN TRADE DISCOUNT 1 MODERN TRADE DISCOUNT 2 MODERN TRADE DISCOUNT 3

F(SN)

Values in

　

R

　

Invoicing begins here 1,000.00 I 　

A

Y

　

I

-

A

Y

CUSTOM DISCOUN BASIC - T VALUE

I

-

A

Y

OPTIONA TRADE D DISCOUN

　

I

-

A

Y

CUSTOM

　

　

I

-

A

Y

CUSTOM

%

　

　

I

-

A

Y

CUSTOM

A-B-C-D

R

　

I

+

A

N

　

I

+

A

Y

　

H H H H

+ -

A M M A

Y Y Y Y

H

　

A

Y

　　 CUSTOM 　 Net Invoic Customer

A

R/%

5

A-B

%

0.5

A

%

　

A

%

A

E

SUB TOTAL - F

F

CST

E

%

4

J K L M

TURN OVER TAX CASH DISCOUNT FREIGHT SUBSIDY FREIGHT

E 　　　

% V RV RV

　　　　

TOTAL

　

　

　

N

Applicabl Statu Auto / A/c e s Manual Posting

Exampler


50.0 0

4.7 5

945.2 5 37.8 1 　　　　 983.0 6

Page 128 of 142

PROJECT DISHA

( 16 ) MRP BASED PRICING PROCEDURE - FOR KENDRIYA BANDAR CUSTOMERS - PRODUCTS Sl No

Condition Type

F(SN)

Values in

Exampler

1

MRP

　

R

2

KANDRIYA MARGIN

1

%

3

SUB TOTAL - A

1-2

R

4

KANDRIYA BANDAR DISCOUNT - 1

3

%

5

SUB TOTAL - B

3-4

R

　

6

KANDRIYA BANDAR DISCOUNT - 2

5

7

SUB TOTAL - C

8

LST / SC

9

SUB TOTAL - D

A B

CUSTOMER RATE TAX

C

TOTAL VALUE

Auto / A/c Posting REMAR Manual

I

　

A

N

　

-

　

　

　 MRP - M IN % )

844.44

I

　

A

N

MRP - R

5% 40.21

I

-

A

N

SUB TOT MARGIN

804.23

I

-

A

N

SUB TOT

%

1.50% 12.06

I

-

A

N

SUB TOT DISCOU

5-6

　

　

792.17

I

-

A

N

SUB TOT DISCOU

7

%

8% 58.68

I

-

A

N

SUB TOT IN %)

7-8

R

　

733.49

I

-

A

N

SUB TOT

9 A

R %

　

733.49 8% 58.68

A+B

　

　

792.17


　

912.00

Applicable Status

8% 67.56 　

BILLING STARTES FROM HERE I + A Y I + A Y I

+

A

Page 129 of 142

Y

SUB TOT 　　

PROJECT DISHA

( 17 ) MRP BASED PRICING PROCEDURE - FOR KANDRIYA BANDAR CUSTOMERS - PRODUCTS

Sl No

Condition Type

1

MRP

2 3

F(SN)

Values Auto / Exampler Applicable Status A/c Posting REMARK in Manual

　

R

　 1260.00

I

　

A

N

KANDRIYA MARGIN SUB TOTAL - A KANDIRYA DISCOUNT - 1

1 1-2

% R

8% 93.33 　 1166.67

　 I

　

　 A

　 N

3

%

5%

55.56

I

-

A

N

3-4

R

　 1111.11

I

-

A

N

6

SUB TOTAL - B KANDRIYA DISCOUNT - 2

5

%

2%

16.67

I

-

A

N

7

SUB TOTAL - C

　

　

　 1094.44

I

-

A

N

8 9

LST / SC SUB TOTAL - D

7 7 -8

% R

0% 0.00 　 1094.44

A B C

CUSTOMER RATE TAX TOTAL

9 A 　

R % 　

4 5


I A N I A N BILLING STARTES FROM HERE 　 1094.44 I + A Y 0% 0.00 I + A Y 　 1094.44 I + A Y

Page 130 of 142

　 MRP - MR %) MRP - KA SUB TOT KANDRIY SUB TOT VALUE SUB TOT 2 IN % SUB TOT 2 VALUE SUB TOT %) SUB TOT

SUB TOT 　　

PROJECT DISHA 　

( 18 ) MRP BASED PRICING PROCEDURE - FOR BSF CUSTOMER Sl No

Condition Type

F(SN)

Values in

1

MRP

　

R

2

BSF DISCOUNT

1

%

3

SUB TOTAL - A

1-2

R

A B

CUSTOMER RATE TAX

C

TOTAL VALUE

Exampler

26%

619.05

　

Auto / A/c Posting Manual

Applicable

Status

I

　

A

N

I

　

A

N

I

　

A

N

　

2380.95

BILLING STARTES FROM HERE 2380.95 I + A 0.00 I + A

Y Y

2380.95

Y

9 A

R %

　

A+B

　

　


3000.00

　

　

0%

I

+

Page 131 of 142

A

PROJECT DISHA

( 19 ) MRP BASED PRICING PROCEDURE - MPT - SIMILAR TO CONVENTIONAL MRP BASED WORKING. WHEN PRODUCTS ARE GOING TO SALE 2ND TIME WITHIN TH Sl No 1 2 3

4 5 6 7

Condition Type MRP RETAILER / SALON MARGIN SUB TOTAL - A RETAILER DELIVERED PRICE RD / MT / CHEK FRANCHISES MARGIN SUB TOTAL - B RD LANDED PRICE- (RDLP) LST / RST SURCHARGE

Applicabl Stat Auto / A/c e us Manual Posting

F(SN)

Values in

Exampler

　

R

　

3,000.00

I

　

A

N

1

%

8

222.22

I

-

A

N

1-2

R

　

2,777.78

I

-

A

N

3

R

6

157.23

I

-

A

N

3-4

R

　

2,620.55

I

-

A

N

5 6

% %

0 0

-

I I

-

A A

N N

-

I

-

A

N

8


7

%

0

9

CESS

　

　

　

　

I

-

A

N

10

TURN OVER TAX

5-6-7-8

%

　

　

　

-

A

N

11

PRICE ADJ. FOR MPT

　

R

　

I

　

A

N

12

RD BASIC PRICE

5-6-7-8-9

R

　

A

N

A

RD BASIC PRICE

12

R

　

A

Y

B

TRADE DISCOUNT

A

R/%

5

C

SPECIAL DISCOUNT

A-B

%

0.5

N

%

0

A

%

　

A

%

　

D D1 D2

CUSTOMER SALE ALLOWANCE MODERN TRADE DISCOUNT - 1 MODERN TRADE DISCOUNT - 2


177.78

2,442.77 I Invoicing begins here 2,442.77 I 　

116.3

I

-

A

Y

I

-

A

Y

I

-

A

Y

　

I

-

A

Y

　

I

-

A

Y

2

11.5 7 -

Page 132 of 142

PROJECT DISHA D3

MODERN TRADE DISCOUNT - 3

A

%

　

　

I

-

A

Y

2,314.8 7

I

　

A

Y

I

-

A

Y

H

　

A

Y

H

　

A

　

H

　

A

Y

H

+

A

Y

H

　

A

　

H

　

A

Y

H

+

A

Y

H

　

A

Y

H

-

A

Y

H

-

M

Y

H H

-

M A

Y Y

H

　

A

Y

E

Net Sales Value

E=A-B-CD-D1

R

　

F

Preceding Tax

F

R

　

G

TOTAL

　

R

　

H

LST / RST

G

%

12

I

Preceding Tax

F

R

　

J

NET PAYABLE TAX

H=G-F

R

　

K

NET SALES VALUE

E

R

　

L

TOTAL SALES VALUE

I=E+H

%

　

M

TURN OVER TAX

J

%

1

N

SALES VALUE

K=I+J

　

　

O

ADDL. DISCOUNT

L

　

　

TRUCK LOAD INCENTIVE

M

RV

　

FREIGHT SUBSIDY FREIGHT

N O

RV RV

　　

K-L-M-N-O

　

　

P Q R S

TOTAL


100.0 0 2,214.8 7 277.7 8 100.0 0 177.7 8 2,314.8 7 2,492.6 5 24.9 3 2,517.5 8 24.9 3 50.0 0 10.0 0 　 2,432.6 5

Page 133 of 142

PROJECT DISHA

( 20 ) MRP BASED PRICING PROCEDURE - MPT - SIMILAR TO CONVENTIONAL MRP BASED WORKING. WHEN PRODUCTS ARE GOING TO SALE 1ST TIME WITHIN THE Auto / A/c Sl No Condition Type F(SN) Values in Exampler Applicable Status Manual Posting 1 2 3

MRP RETAILER / SALON MARGIN SUB TOTAL - A RETAILER DELIVERED PRICE

　

R

　

3,000.00

I

　

A

N

1

%

8

222.22

I

-

A

N

1-2

R

　

2,777.78

I

-

A

N

4


3

R

6

157.23

I

-

A

N

5


3-4

R

　

2,620.55

I

-

A

N

6

LST / RST

5

%

12

280.77

I

-

A

N

7

SURCHARGE

6

%

0

-

I

-

A

N

8


7

%

0

-

I

-

A

N

9

CESS

　

　

　

　

I

-

A

N

10

TURN OVER TAX

5-6-7-8

%

　

　

　

-

A

N

11

PRICE ADJ. FOR MPT

　

　

　

　

　

　

　

　

12

RD BASIC PRICE

5-6-7-8-9

R

　

A

N

A

RD BASIC PRICE

12

R

　

2,339.77 I Invoicing begins here 2,339.77 I 　

A

Y

B

TRADE DISCOUNT

A

R/%

5

C

SPECIAL DISCOUNT

A-B

%

0.5

N

%

0

A

%

　

A

%

　

CUSTOMER SALE ALLOWANCE MODERN TRADE D1 DISCOUNT - 1 MODERN TRADE D2 DISCOUNT - 2 D


111.4

I

-

A

Y

I

-

A

Y

I

-

A

Y

　

I

-

A

Y

　

I

-

A

Y

2

11.0 9 -

Page 134 of 142

PROJECT DISHA MODERN TRADE D3 DISCOUNT - 3

A E=A-B-CD-D1 F

%

　

R

　

R

　

E

Net Sales Value

F

Preceding Tax

G

TOTAL

　

R

　

H

LST / RST

G

%

12

I

Preceding Tax

F

R

　

J

NET PAYABLE TAX

H=G-F

R

　

K

NET SALES VALUE

E

R

　

L

TOTAL SALES VALUE

I=E+H

%

　

M

TURN OVER TAX

J

%

1

N

SALES VALUE

K=I+J

　

　

O

ADDL. DISCOUNT

L

　

　

TRUCK LOAD INCENTIVE

M

RV

　

N O K-L-M-NO

RV RV

　　

　

　

P Q R S

FREIGHT SUBSIDY FREIGHT TOTAL


　 2,217.2 7 　 2,217.2 7 266.0 7 266.0 7 2,217.2 7 2,483.3 4 24.8 3 2,508.1 7 24.8 3 50.0 0 10.0 0 　 2,423.3 4

I

-

A

Y

I

　

A

Y

H

　

A

　

H

　

A

Y

H

　

A

　

H

　

A

Y

H

+

A

Y

H

　

A

　

H

　

A

Y

H

+

A

Y

H

　

A

Y

H

-

A

Y

H

-

M

Y

H H

-

M A

Y Y

H

　

A

Y

Page 135 of 142

PROJECT DISHA

3.2

SD: Required Layouts and Reports

Sl.No

1 2 3 4

Name of the Layout

Stock Transfer Note – from Factory Stock Transfer Note – from Depot Delivery Challan – from Depot Stock Return Note

Compa ny Freq Consolidat Specifi uenc e (HSIL + c y HMIL) (HSIL/ HMIL ) Daily All No Daily All No Daily

All

Daily

All All

Invoice Domestic Sale – from Factory/Captive Consumption ( on pre-printed Daily stationary) Daily Domestic Sale – from Depot VAT specific – for Haryana (similar to 7) Daily MPT specific – for Bihar, Madhya Pradesh and Chattisgarh (similar to Daily 7) Exports – From Factory to Excise Bonded Warehouse in Indian Daily Currency

All

10 Exports – From Excise Bonded Warehouse to the Customer in the Daily currency in which the order is being created.

All

11 Exports from Depot – for Nepal and Bangladesh Customers & Daily Merchant Export from zone office 12 CSD Billing Daily

All

13 Modern Trade customer Billing – specific formats

All

5 6 7 8 9

Daily

All All All All

No No

Location

Remarks

Priority

Scope

Factory Depot

ABAP ABAP

1 1

SD & MM SD & MM

Depot

ABAP

1

SD

Depot

ABAP

1

SD & MM

Factory

ABAP

1

SD

Depot Depot

ABAP ABAP

1 1

SD SD

Depot

ABAP

1

SD

Factory

ABAP

1

SD

Depot

ABAP

1

SD

Depot

ABAP (Avg 15-20 inv per month)

2

SD

Depot

ABAP

2

SD

Depot

Manual 3 - 4 inv per month

1

SD

Factory / Depot

CIN Std

1

SD

No No No No No No

No

All

No No

No 14 EXPORT - ARE1


Daily

All

No

Page 136 of 142

PROJECT DISHA

SD REPORTS REQUIREMENT Sl.No

Name of the Report

1

Sales Abstract

2

Company Sales overview (Value) & (Quantity)

3

Sales Analysis

4

Sales plan Vs Actual Sales report

5

RSM / ASM wise product wise sales report

6

Sales Men / Customer wise productwise sales report

Selection Criteria Date range, Depot, State, Zone, All India Depot, State, Zone, All India, Select Brand, All Brands, Fiscal Year/ Date range, Company, Include tax or Exclude Tax. Date range, Customer group 1 & 2, Customers, Town, Inclusive sales return or Exclusive sales return, Material, SKU, Brand Town,Depot, State, Zone, All India, RSM, ASM, TSI, Date range, Company, Material, SKU, Brand Date range, ASM, RSM Value, Tons, Alternate unit of measure, Material, SKU, Brand Date range, TSI, Customer Group 1 & 2 Value, Tons, Alternate unit of measure, Material, SKU, Brand


Consolidate Frequency HSIL/HMIL (HSIL/HMI L)

Location

Remarks Priority Scope

Monthly

All

No

Corporate & Zone

BW

3

SD

Weekly

All

No

Corporate & Zone

BW

3

SD

Daily

All

No

Corporate, Zone, Depot

BW

1

SD

Weekly

All

No

Corporate, Zone, Depot

BW

3

SD

Weekly

All

No

Corporate & Zone

BW

3 SD

Weekly

All

No

Zone, Depot

BW

3 SD

Page 137 of 142

PROJECT DISHA

7

Consolidated report

8

SKU wise primary trend

9

10 11 12

Date Range, Depot, State, Zone, All India, Quantity in Weekly Base unit of measure, Alternate unit of measure, MT, Year , SKU, Zone, State, Monthly Depot

All

No

Zone, Depot

BW

3 SD

All

No

Corporate & Zone

BW

3

Fast Forward Tracking Year, Brand, Base unit of measure, alternate unit of Monthly ( select town ) ( To be considered in sales analysis ) measure, ton,KL,State, Zone,

All

No

Corporate, Zone & BW Depot

3

Delivery Challan ( Free of charge customer delivery report )

Date range, customer group 1 & 2, Customer, Depot, State, Weekly Zone, All India, Company, Order Type

All

Invoice wise despatch statement (Sales tax report ) Cross Promotion Sale ( Invoiced Product, Free Product Sale )

Date range, Customer Group 1 Monthly & 2, Customer

All

No

Depot & Zone

ABAP

2

All

No

Depot & Zone

BW

3

Main Material, cross product wise, date range, Depot, State, Monthly Zone, Depot, State, Zone, Date Monthly range

13

Inactive customer list

14

Sales / Sales return - Register Depot, State, Zone, All India, Monthly Material, customer group 1 & 2 ( Detail and Summary )

15

Damage / Sales Return

16

List of Cancelled Invoice

　

Townwise Brand wise sales ( to be considered in sales analysis )

Depot, State, Zone, All India, Monthly Material, customer group 1 & 2 Customer group 1 & 2, Customer, Depot, State, Zone, Monthly All India customer town, select brand or Weekly all brands, TSI,Date Range


SD

SD No

Depot & Zone

BW

2 SD SD

SD All

No

Zone & Corporate

BW

3

All

No

Corporate , Zone & BW Depot

2

All

No

Zone & Corporate

BW

3

All

No

Zone & Corporate

BW

2

SD SD SD SD

All

No

Page 138 of 142


1

SD

PROJECT DISHA 　

　

　

　

　

17

18

Townwise customer wise town, customer, TSI,Date sales ( to be considered in Range sales analysis ) TSI wise customer wise TSI, Select Customer, All despatch statement customer, Date Range, Summary ( to be considered Delivery, Depot, State, Zone in sales analysis ) TSI wise customer wise despatch statement detail ( to TSI, Select Customer, All customer, Date Range, be considered in sales Delivery, Depot, State, Zone analysis ) ASM/Brandwise sales report ( Date Range, Select ASM, to be considered in sales Brand, Depot, State, Zone analysis )

Weekly

All

No


1

SD

Weekly

All

No


1

SD

Weekly

All

No


1

SD

Weekly

All

No


1

SD

All

　


1

SD

All

No

Corporate & Zone BW

3

Date range, Year wise, Month wise, Week wise, Hierarchy based sales report ( Demographic - VP(S) --> ZM->RSM-->ASM-->TSI, Monthly to be considered in sales Geogrphical - All India -->Zone analysis ) -->State-->Depot-->Town, Product Hierarchy Brand, SKU Customer group 1 Weekly Channel wise volume breakup & 2, Depot, State, Zone, All India

Zone /state wise SKU wise trend ( to be considered in SKU wise primary trend )

Year , Brand, Zone,

Weekly

SD All

No

Corporate & Zone BW

3 SD

19

brand wise marketing KP vs Date Range, Select Brand, Channel wise volume breakup Customer Group 1 & 2,

Weekly

All

No

Corporate & Zone BW

3

　

brand wise Sales KP ( to be depot,state, zone, date range, Weekly considered in sales analysis ) brand, SKU

All

No

Corporate & Zone BW

1


Page 139 of 142

SD SD

PROJECT DISHA 　

Brand - volume off-take trend depot,state, zone, date range, Weekly ( to be considered in sales brand, SKU analysis )

All

No

Corporate & Zone BW

1

20

RD Town wise Brand wise Secondary Freight ( detail )

Date range,Customer Group 1 & 2 Customer town, Brand, Weekly SKU, Material

All

No

Corporate & Zone ABAP

3

RD Town wise Brand wise Secondary Freight ( summary ) Special discount based on payment term

Date range,Customer Group 1 & 2 Customer town, Brand, Weekly SKU

All

Customer payment term, Date Monthly Range

All

No


3

Orders Not taken up for Delivery Purpose

Monthly

All

No


3

Monthly

All

No

Zone & Depot

BW

3

Corporate & Zone BW

3

Corporate & Zone BW

3

21 22 23

Pending order list

24

Inter Company Sale detail and summary

25

Stock Return report

26

Export Register

27

Stock Transfer Out Register Detail / Summary

28

Sales Tax Register

29

Discount Structure Report

Date range, Depot, State, Zone, factory location Monthly Date range, Customer group1, Material, Base unit of Weekly measure, alternate unit of measure, Ton, KL Depot, State, Zone, Material, SKU, Brand, Date Range Date range, Depot, State, Zone, Trade discount, Cash Discount, Modern Trade discount 1,2,3, Special Discount, Customer Group 1 and 2, Date Range


SD

SD No


3 SD

All

No

All No

Weekly

All

Monthly

All

Monthly

All

SD SD SD SD

SD

No No No

Page 140 of 142


2

Zone & Depot

1

SD

2

SD

ABAP

Corporate & Zone BW

SD

PROJECT DISHA 30

Stock In Transit Detail & Summary

Material, SKU, Brand, Supply Plant, receiving plant, date Daily range, STO,


All

No

Page 141 of 142

Corporate , Zone & ABAP Depot

2

SD

PROJECT DISHA

Sign Off – SAP SD Module Blueprint Approval Signing this document records your agreement to the contents of the Business Blueprint, and confirmations the order to proceed with the remainder of the project. Name

Title

Date

Mr. VR. Veerappan

VP- Technical

Mr. T. Krishna Kumar

VP – Sales

Mr. Ranju Mohan

VP – Sales

30.07.2004

GM – SKP

30.07.2004

Kumar

Mr. Shekhar Sethu


Signature

30.07.2004

30.07.2004

Page 142 of 142

Hsil Sap Sd Blueprint v1 1 1 1sd July 30 2004

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