Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
TIME CONTROL Task Name
Duration
Actual Finish Start Date
ADMINITRATION & GENERAL Controls Insurance Determine Insurance Needs Research Insurance Providers Select Insurance Provider(s) Ensure insurance is activited Ensure insurance is activited Purchasing & Receiving Implement purchase order system Develop Inventory Management Reports Payroll Establish payroll procedures S.O.P's Develop A & G S.O.P's Accounting Manual Establish hotel credit policy and procedures Develop internal forms Set up Cash Deposit Procedures Banking Set‐up bank accounts Set‐up credit card agreement Obtain licenses and permits Liquor License Business License Environmental Permit
146 days 60 days 22 days 5 days 10 days 5 days 2 days 30 days 30 days 10 days 10 days 10 days 30 days 30 days 30 days 30 days 30 days 30 days 10 days 5 days 10 days 60 days 60 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Sales Tax Permit Third Party Agreements Leases Retail Develop Standards of Performance Develop RFP Release RFP Release RFP RFP Deadline Lesee Selected Lease executed Employee Orientation F & B Develop Standards of Performance Develop RFP Release RFP RFP Deadline Lesee Selected Lease executed Employee Orientation Financial Reporting Daily Revenue Report Daily Labor Report Period Financial Statements Peiod Ending Management Report Planning
30 days 116 days 116 days 116 days 10 days 1 days 10 days 45 days 10 days 30 days 10 days 116 days 10 days 1 days 10 days 45 days 10 days 30 days 10 days 30 days 5 days 5 days 10 days 30 days 90 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
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Line No. 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75
Task Name
Duration
Actual Finish Start Date
Proforma Annual Strategic Plan Complete First Year Operating Budget Complete Pre‐opening Budget Develop forecasting program 3 days Forecast (Rooms) 10 days Forecast (Rooms and F & B) 10 days Forecast (Rooms and F & B) Weekly Forecast (Total Property) I.T Manual Back Up ‐ S.O.P's Timekeeping System Telephone System Simplex Payroll System OCV Back Office System Sales & Reservation System PMS POS System PMS Develop RFP Develop Business Process Determine Workstation: Amount and Location Determine Budget
30 days 30 days 30 days 30 days 30 days 5 days 5 days 30 days 146 days 66 days 10 days 10 days 10 days 10 days 10 days 10 days 10 days 10 days 10 days 146 days 146 days 20 days 10 days 5 days 5 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
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Line No. 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100
Task Name
Duration
Actual Finish Start Date
Release RFP RFP Deadline System Selected System Specifications Determined System Installed & Tested System Training POS Develop RFP Develop Business Process Determine Workstation: Amount and Location Determine Budget Release RFP RFP Deadline System Selected System Specifications Determined System Installed & Tested System Training Keylock System Develop RFP Develop Business Process Determine Workstation: Amount and Location Determine Budget Release RFP RFP Deadline System Selected
1 days 30 days 5 days 5 days 75 days 10 days 146 days 20 days 10 days 5 days 5 days 1 days 30 days 5 days 5 days 75 days 10 days 146 days 20 days 10 days 5 days 5 days 1 days 30 days 5 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125
TIME CONTROL Task Name
Duration
Actual Finish Start Date
System Specifications Determined System Installed & Tested System Training Back Office System Develop RFP Develop Business Process Determine Workstation: Amount and Location Determine Workstation: Amount and Location Determine Budget Release RFP RFP Deadline System Selected System Specifications Determined System Installed & Tested System Training Entertainment System Television Develop RFP Develop Business Process Determine Workstation: Amount and Location Determine Budget Release RFP RFP Deadline System Selected System Specifications Determined System Installed & Tested
5 days 75 days 10 days 146 days 20 days 10 days 5 days 5 days 1 days 30 days 5 days 5 days 75 days 10 days 146 days 146 days 20 days 10 days 5 days 5 days 1 days 30 days 5 days 5 days 75 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
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Line No. 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150
Task Name
Duration
Actual Finish Start Date
System Training Music Develop RFP Develop Business Process Determine Workstation: Amount and Location Determine Budget Release RFP Release RFP RFP Deadline System Selected System Specifications Determined System Installed & Tested System Training Timekeeping System Develop RFP Develop Business Process Determine Workstation: Amount and Location Determine Budget Release RFP RFP Deadline System Selected System Specifications Determined System Installed & Tested System Training Telephone System Develop RFP
10 days 146 days 20 days 10 days 5 days 5 days 1 days 30 days 5 days 5 days 75 days 10 days 146 days 20 days 10 days 5 days 5 days 1 days 30 days 5 days 5 days 75 days 10 days 146 days 20 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Develop Business Process Determine Workstation: Amount and Location Determine Budget Release RFP RFP Deadline System Selected System Specifications Determined System Specifications Determined System Installed & Tested System Training Connectivity (Guest & Admin) Develop RFP Develop Business Process Determine Workstation: Amount and Location Determine Budget Release RFP RFP Deadline System Selected System Specifications Determined System Installed & Tested System Training Group/Catering Sales Management System Develop RFP Develop Business Process Determine Workstation: Amount and Location Determine Budget
10 days 5 days 5 days 1 days 30 days 5 days 5 days 75 days 10 days 146 days 20 days 10 days 5 days 5 days 1 days 30 days 5 days 5 days 75 days 10 days 146 days 20 days 10 days 5 days 5 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Release RFP RFP Deadline System Selected System Specifications Determined System Installed & Tested System Training Secondary System Secondary System Develop RFP Develop Business Process Determine Workstation: Amount and Location Determine Budget Release RFP RFP Deadline System Selected System Specifications Determined System Installed & Tested System Training Develop comment card/guest feedback program Determine survey sources/review sample Develop comment forms Develop survey procedures / system Print comment cards / forms Printed Materials Bussiness Cards Payment Voucher
1 days 30 days 5 days 5 days 75 days 10 days 146 days 20 days 10 days 5 days 5 days 1 days 30 days 5 days 5 days 75 days 10 days 45 days 15 days 5 days 30 days 25 days 30 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No.
TIME CONTROL Task Name
201 Petty Cash Voucher 202 Purchase Request 203 Human Resources 204 Staffing 205 Organization 206 Develop Organization Chart 207 Develop Staffing Guide Develop Staffing Guide 208 Develop Hiring Schedule 209 Customize Position "Must" List 210 Customize Position Job Description 211 Develop Incentive Plans 212 Leadership Team 213 Sales Managers/Reservation Sales Agents 214 Managers 215 Employees 216 Develop reward/recognition programs for hourly employees 217 Recruitment 218 Management 219 Hire Senior Management Team 220 Select Search Firm(s) 221 General Manager 222 Director of Operations 223 Director of Room 224 Director of FB 225 Spa Director
Duration
Actual Finish Start Date
30 days 30 days 145 days 130 days 30 days 30 days 30 days 18 days 5 days 5 days 30 days 30 days 30 days 10 days 10 days 30 days 130 days 130 days 130 days 10 days 120 days 90 days 90 days 90 days 90 days
Finish Date
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[email protected] Line No. 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Hotel Controller Chief Engineer Revenue Manager Director of Human Resources Director of Sales & Marketing Hire Department Head Select Search Firm(s) Select Search Firm(s) Purchasing Manager Front Office Manager Executive Housekepeer Food & Beverage Operation Manager Banquet Manager Beverage Manager Executive Chef Spa Manager Accounting Manager Hire Junior Managers Rooms Assistant Front Office Manager Guest Service Manager Chief Concierge Assistant Executive Housekeeper F & B Banquet Manager Restaurant Manager
90 days 90 days 90 days 90 days 90 days 70 days 10 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 60 days 30 days 30 days 30 days 30 days 60 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Dining Room Chef Banquet Chef Garde Manger Demi Chef Pastry Chef A & G Night Manager Night Manager A & S Reservation Manager Sales & Marketing Director of Catering Senior Sales Manager Executive Meeting Manager Catering Assistant Conference Service Manager Hire Supervisors Rooms Front Office Supervisor Housekeeping / Floor Supervisor Housekeeping / Turndown Housekeeping / Night Bell Captain Chief Concierge Reservation Sales Coordinator Food & Beverage
30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 60 days 60 days 60 days 60 days 60 days 60 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] TIME CONTROL
Line No. 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300
Task Name
Duration
Actual Finish Start Date
Dining Room Supervisor Maitre De Room Service Captain Banquet Captain Beverage Supervisor Cafetaria Supervisor Head Houseperson (Banquet) Head Houseperson (Banquet) A & G Executive Administration Assistant Accounting Credit Suoervisor Lead Night Auditor Security Security Supervisor Engineering Engineering Supervisor Engineering Administrative Assistant Spa Spa Supervisor Ranking File Room Front Office Guest Service Agent (GSA) Telephone Operator Bell Attendant
30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
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Line No. 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 319 320 321 322 323 324 325
Task Name
Duration
Actual Finish Start Date
Door Attendant Driver Valet Office Attendant Valet Concierge Night GSA/Night Auditor Housekeeping Room Attendant Housekeeping Clerk House Person Floor Care Attendant Public Area attendant Turndown Attendant Night Cleaner Uniform Attendant Laundry Laundry Attendant F & B Casual Restaurant AM Host/Hostess AM Server AM DRA PM Host/Hostess PM Server PM DRA
30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 326 327 328 329 330 331 332 333 334 335 336 337 338 339 340 341 342 343 344 345 346 347 348 349 350
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Fine Dining Restaurant Sommelier Waiter DRA Host/Hostess Back Waiter Aftenoon Tea Aftenoon Tea Runner Server Culinary Banquet Cook Preparation Cook Pantry Cook Pastry Cook Demi Cook AM Cook PM Cook Banquet Cook Cafetaria Attendant Buffet Attendant Beverage Bartender Barback Cocktail Server Banquet
45 days 45 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
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Line No. 351 352 353 354 355 356 357 358 359 360 361 362 363 364 365 366 367 368 369 370 371 372 373 374 375
Task Name
Duration
Actual Finish Start Date
Server Houseperson Temporary Staff In‐Room Dining Server Coordinator Spa Receptionist Therapists Engineering Engineer I Engineer II Engineer III HVAC Painter Preventive Maintenance Technitian A & G Security Security Officer Security Office Attendant Accounting Night Auditor Account Payable Account Receivable General Cashier
30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
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Line No. 376 377 378 379 380 381 382 383 384 385 386 387 388 389 390 391 392 393 394 395 396 397 398 399 400
Task Name
Duration
Actual Finish Start Date
Payroll/Benefits Income Auditor Purchaser Reciving / Storeroom Clerk A & S Catering Administrative Assistant Sales Administrative Assistant Sales Administrative Assistant Reservations Reservations Sales Agent SOP's Discipline/House Rules Vacation Evaluation and Merit Increase Attendance Leave of Absence Report in Pay/On‐Call Dress Code Uniform/Badge/Material/Equipment Issue Flowers for ill or Deceased Family Members Bereavement Jury Duty MOD Pay Plicy Education Assistance Holiday Policy
30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 60 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 401 402 403 404 405 406 407 408 409 410 411 412 413 414 415 416 417 418 419 420 421 422 423 424 425
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Sexual Harassment International Acceptable Manner Employment of Relatives Associate Status Employee Requisition Job Posting/Internal Transfer Procedure Termination Lay‐off/Recall Bridge of Service Hours of Work Time Clocks/Time Keeping Solicitation Associate Liasions Military Leave Worker's Compensation Leave FMLA Leave Personal Leave Email/Vmail School Leave Computer Equipment Confidentiality Reward & Recognition Program Incorporate Parent Company SOP's Develop MDSD Books/Procedures Develop Internal HR Related Forms
30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 426 427 428 429 430 431 432 433 434 435 436 437 438 439 440 441 442 443 444 445 446 447 448 449 450
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Training Service Develop Service Standard Philosophy Purchase Standards Manual Customize Standard Manual Develop Service Standard by Department/Position Develop Job Skill Training by Department Develop Job Skill Training by Department Develop associate handbook Sales and Catering Training Develop Sales Training Program Conduct Sales Training Program Develop Catering Training Program Conduct Catering Training Program Management Training Company Orientation Interview/Recruitment Training Team Building/ Building an Effective Team Train the Trainer (Skill and Knoledge Training) Human Resources Procedures BootCamp Manager's Role Active Listening/Effective Communication Communicating and Gaining Commitment to Standards Situational Leadership Effective Coaching
145 days 145 days 5 days 30 days 30 days 30 days 30 days 30 days 70 days 20 days 20 days 20 days 20 days 40 days 30 days 30 days 30 days 30 days 40 days 40 days 40 days 40 days 30 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 451 452 453 454 455 456 457 458 459 460 461 462 463 464 465 466 467 468 469 470 471 472 473 474 475
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Goal Setting/Performance Standards Sexual Harrasment Conflict Resolution Conducting Effective Meetings Hotel Policy & Procedures General Training Operational skills training Operational skills training Life safety, fire and evacuation training Emergency Procedures CPR/First Aid New Hire Orientation Departmental Orientation Specific Job Skill Training Telephone Etiquette/Standards Sanitation Certification Responsible Alcohol Service MOD Program Develop MOD Manual/SOP's Conduct MOD Training Mass Hire Develop Procedures to Respond to Internal Applications Letter To Notify Transfers Develop Recruitment/Advertising Plan Develop Setup Solicit Volunteers
30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 10 days 10 days 30 days 60 days 30 days 30 days 30 days 10 days 2 days 30 days 10 days 10 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No.
TIME CONTROL Task Name
476 Train Volunteers 477 Develop System to Process 478 Develop Modified Interviewing System 479 Develop Scripts 480 Procure Pipe/Drape/Equipment 481 Obtain Service Test Video 482 Arrange Phone for Credit References Arrange Phone for Credit References 483 Spa 484 Fitness Centre 485 Select and procure exercise equipment 486 Develop SOP's 487 Select and procure Operating Supplies & Equipment 488 Treatments 489 Develop Treatment Programs 490 Develop SOP's 491 Select and procure Operating Supplies & Equipment 492 SOP's 493 Develop Spa SOP's 494 Printed Materials 495 Spa Menu 496 Rooms 497 SOP's 498 Develop Rooms Division SOP's 499 Printed Materials 500 Privacy Please Signs
Duration
Actual Finish Start Date
5 days 15 days 5 days 5 days 5 days 15 days 10 days 90 days 90 days 60 days 30 days 30 days 60 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 105 days 30 days 30 days 30 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] TIME CONTROL
Line No. 501 502 503 504 505 506 507 508 509 510 511 512 513 514 515 516 517 518 519 520 521 522 523 524 525
Task Name
Duration
Actual Finish Start Date
Privacy Courtesy Note Umbrellas Telephone Pads Dialing Instructions Driving Directions VIP Note Cards/envelopes Fax Divery Envelopes Fax Divery Envelopes Guest Room Note Pad Valet Laundry Bag Valet Laundry Price Sheet Shoe Shine Bag Shoe Shine Instructions Activity Calendar Newsletter PBX PBX Cut‐Over from Pre‐opening Office Guest Services Develop VIP program Transportation Vehicle Acquisition Finalize Schedule & routes Review samples/pricing Order final selection Receive final selection Apply logo
30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 1 days 1 days 105 days 30 days 103 days 103 days 5 days 30 days 2 days 60 days 5 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No.
TIME CONTROL Task Name
526 Develop preventive maintenance program 527 Vehicles in service 528 Roadwork 529 Determine route 530 Evaluate road condition 531 Make adjusment 532 Housekeeping 533 Contract Valet Dry Cleaning Service 534 Establish quantities and specifications 535 Compile a list of contractors 536 Interview contractors 537 Receive proposals 538 Award contract 539 Service Available 540 Uniform Processing 541 Develop uniform issuance/storage procedures 542 F & B 543 SOP's 544 Develop F & B Division SOP's 545 Store Room 546 Establish Room Location 547 Develop Organization and Item Storage Locations 548 Develop Requisition Procedures 549 Employee Dining Room 550 Develop Hours of Operation/Staggered Meal Periods
Duration
Actual Finish Start Date
10 days 1 days 40 days 10 days 20 days 10 days 105 days 105 days 30 days 10 days 10 days 30 days 20 days 5 days 30 days 30 days 110 days 30 days 30 days 40 days 30 days 5 days 5 days 56 days 5 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 551 552 553 554 555 556 557 558 559 560 561 562 563 564 565 566 567 568 569 570 571 572 573 574 575
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Training of Staff Fire & Test All Equipments Area Cleaned Finalize 20 Days Rotational Menu Develop Pre Menu Planner Develop Order Guide Finalize Any Needed Purchases/Small Wares Finalize Any Needed Purchases/Small Wares Outlet Menus Initial draft prepared Leadership Team Review Competitive Review/Analysis Notes to Chef New menus prepared Final Review Menu Testing Menu Specs and costing prepared Menu Discriptions Available for Servers Dining Room ‐ Table Tops Centerpiece ‐ PM Finalize Specifications and Amount Review Samples Other Selection Selection Received Vase ‐ AM Finalize Specifications and Amount
10 days 5 days 5 days 5 days 5 days 10 days 5 days 95 days 5 days 20 days 5 days 5 days 20 days 10 days 10 days 10 days 10 days 75 days 75 days 10 days 30 days 5 days 30 days 75 days 10 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 576 577 578 579 580 581 582 583 584 585 586 587 588 589 590 591 592 593 594 595 596 597 598 599 600
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Review Samples Other Selection Selection Received S&P Shakers Finalize Specifications and Amount Review Samples Other Selection Other Selection Selection Received Sugar ‐ AM Finalize Specifications and Amount Review Samples Other Selection Selection Received Sugar ‐ AM Finalize Specifications and Amount Review Samples Other Selection Selection Received Room Service ‐ Table Top Vase ‐ AM Finalize Specifications and Amount Review Samples Other Selection Selection Received S&P Shakers
30 days 5 days 30 days 75 days 10 days 30 days 5 days 30 days 75 days 10 days 30 days 5 days 30 days 75 days 10 days 30 days 5 days 30 days 75 days 75 days 10 days 30 days 5 days 30 days 75 days
Finish Date
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Line No. 601 602 603 604 605 606 607 608 609 610 611 612 613 614 615 616 617 618 619 620 621 622 623 624 625
Task Name
Duration
Actual Finish Start Date
Finalize Specifications and Amount Review Samples Other Selection Selection Received Sugar Finalize Specifications and Amount Review Samples Review Samples Other Selection Selection Received Banquet ‐ Table Top Centerpiece Finalize Specifications and Amount Review Samples Other Selection Selection Received S&P Shakers Finalize Specifications and Amount Review Samples Other Selection Selection Received Sugar Finalize Specifications and Amount Review Samples Other Selection Selection Received
10 days 30 days 5 days 30 days 75 days 10 days 30 days 5 days 30 days 75 days 75 days 10 days 30 days 5 days 30 days 75 days 10 days 30 days 5 days 30 days 75 days 10 days 30 days 5 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 626 627 628 629 630 631 632 633 634 635 636 637 638 639 640 641 642 643 644 645 646 647 648 649 650
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Creamers Finalize Specifications and Amount Review Samples Other Selection Selection Received Printed Material Cocktail Napkins Cocktail Napkins Room Service Pick‐Up Cards Room Service Tray Mat Glass Cover Menus Breakfast Determine Format Select Menu Boad Select Paper Artwork /Layout Lunch Determine Format Select Menu Boad Select Paper Artwork /Layout Dinner Determine Format Select Menu Boad Select Paper
75 days 10 days 30 days 5 days 30 days 50 days 30 days 30 days 30 days 30 days 50 days 50 days 5 days 10 days 5 days 30 days 50 days 5 days 10 days 5 days 30 days 50 days 5 days 10 days 5 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 651 652 653 654 655 656 657 658 659 660 661 662 663 664 665 666 667 668 669 670 671 672 673 674 675
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Artwork /Layout Wine / Beverage List Determine Format Select Menu Boad Select Paper Artwork /Layout Lounge Menu Lounge Menu Determine Format Select Menu Boad Select Paper Artwork /Layout Afternoon Tea Menu Determine Format Select Menu Boad Select Paper Artwork /Layout Room Service Menu Determine Format Select Menu Boad Select Paper Artwork /Layout Door Knob Breakfast Menu Determine Format Select Menu Boad Select Paper
30 days 50 days 5 days 10 days 5 days 30 days 50 days 5 days 10 days 5 days 30 days 50 days 5 days 10 days 5 days 30 days 50 days 5 days 10 days 5 days 30 days 50 days 5 days 10 days 5 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
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TIME CONTROL Task Name
676 Artwork /Layout 677 Mini Baru Menu 678 Determine Format 679 Select Menu Boad 680 Select Paper 681 Artwork /Layout 682 F & B Inventories F & B Inventories 683 Develop Kitchen par Stock 684 Develop master beverage/bar stock and wine list 685 Procure opening F&B inventories 686 Select purveyors/buying program 687 Bar Entertaiment 688 Select and schedule bar entertaiment 689 Banquet Menus 690 Initial draft prepared 691 Director of Catering Review 692 Competitive Review/Analysis 693 Notes to Chef 694 New menus prepared 695 Final Review 696 Banquet Menu Testing 697 Menu specs and costing prepared 698 Menu Descriptions Available for Servers 699 O,S & E 700 ADA Equipment
Duration
Actual Finish Start Date
30 days 50 days 5 days 10 days 5 days 30 days 35 days 15 days 15 days 20 days 20 days 30 days 30 days 110 days 30 days 10 days 10 days 10 days 5 days 5 days 10 days 20 days 10 days 185 days 61 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 701 702 703 704 705 706 707 708 709 710 711 712 713 714 715 716 717 718 719 720 721 722 723 724 725
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock Rooms Linen Develop bed linen & bath standard Develop bed linen & bath standard Review samples / pricing Order final selection Receive final selection Wash Stock China, Glass & Silver Finalize service standard & quantities Review samples / pricing Order final selection Receive final selection Wash Stock Glassware ‐ Other Finalize service standard & quantities Review samples / pricing Order final selection Receive final selection Wash
15 days 20 days 5 days 19 days 2 days 112 days 30 days 10 days 5 days 60 days 2 days 2 days 109 days 10 days 30 days 5 days 60 days 2 days 2 days 109 days 10 days 30 days 5 days 60 days 2 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 726 727 728 729 730 731 732 733 734 735 736 737 738 739 740 741 742 743 744 745 746 747 748 749 750
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Stock F & B Linen Finalize service standard & quantities Review samples / pricing Order final selection Receive final selection Wash Stock Kitchen Smallwares Finalize service standard & quantities Review samples / pricing Order final selection Receive final selection Wash Stock Banquet Equipment Finalize service standard & quantities Review samples / pricing Order final selection Receive final selection Wash Stock Select and procure grand piano Guest Ice Machines Review samples / pricing
2 days 109 days 10 days 30 days 5 days 60 days 2 days 2 days 109 days 10 days 30 days 5 days 60 days 2 days 2 days 109 days 10 days 30 days 5 days 60 days 2 days 2 days 90 days 68 days 30 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 751 752 753 754 755 756 757 758 759 760 761 762 763 764 765 766 767 768 769 770 771 772 773 774 775
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Order final selection Receive final selection Stock F & B Consumable Finalize items & quantities Review samples / pricing Order final selection Order final selection Receive final selection Stock Guest Bath Aminities Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock Guest Hair Dryer Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock Guest Cosmetic Mirrors Finalize items & quantities Review samples / pricing Order final selection
5 days 30 days 2 days 90 days 30 days 20 days 5 days 30 days 5 days 85 days 30 days 10 days 5 days 30 days 10 days 85 days 30 days 10 days 5 days 30 days 10 days 85 days 30 days 10 days 5 days
Finish Date
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[email protected] Line No. 776 777 778 779 780 781 782 783 784 785 786 787 788 789 790 791 792 793 794 795 796 797 798 799 800
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Receive final selection Stock Maintenance Inventory Finalize items & quantities Review samples / pricing Order final selection Receive final selection Receive final selection Stock Maintenance Tools Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock Maintenance Equipment Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock Housekeeping Equipment Finalize items & quantities Review samples / pricing Order final selection Receive final selection
30 days 10 days 85 days 30 days 10 days 5 days 30 days 10 days 85 days 30 days 10 days 5 days 30 days 10 days 85 days 30 days 10 days 5 days 30 days 10 days 85 days 30 days 10 days 5 days 30 days
Finish Date
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[email protected] Line No. 801 802 803 804 805 806 807 808 809 810 811 812 813 814 815 816 817 818 819 820 821 822 823 824 825
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Stock Housekeeping Guest Consumables Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock Housekeeping Cleaning Supplies Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock Spa Equipment Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock Spa Guest Consumable Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock
10 days 85 days 30 days 10 days 5 days 30 days 10 days 85 days 30 days 10 days 5 days 30 days 10 days 85 days 30 days 10 days 5 days 30 days 10 days 85 days 30 days 10 days 5 days 30 days 10 days
Finish Date
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Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No.
TIME CONTROL Task Name
826 Spa Cleaning Supplies 827 Finalize items & quantities 828 Review samples / pricing 829 Order final selection 830 Receive final selection 831 Stock 832 Rooms Rooms Print & Stationary (Registration, key packet, etc) Print & Stationary (Registration key packet etc) 833 Guest Services Directory 834 Review Samples 835 Develop Conent/Mock‐up 836 Review Proof 837 Print final collateral 838 Key Packet 839 Review Samples 840 Develop Conent/Mock‐up 841 Review Proof 842 Print final collateral 843 Develop registration/check‐out system and collateral 844 Review Samples 845 Develop Conent/Mock‐up 846 Review Proof 847 Print final collateral 848 Administration/Sales Print &Stationary (paper system) 849 Review Samples 850 Develop Conent/Mock‐up
Duration
Actual Finish Start Date
85 days 30 days 10 days 5 days 30 days 10 days 90 days 90 days 10 days 30 days 20 days 30 days 90 days 10 days 30 days 20 days 30 days 90 days 10 days 30 days 20 days 30 days 90 days 10 days 30 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 851 852 853 854 855 856 857 858 859 860 861 862 863 864 865 866 867 868 869 870 871 872 873 874 875
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Review Proof Print final collateral Uniforms Review Samples Develop custom pieces Review custom samples Make final selections Make final selections Procure custom pieces Procure stock pieces Front Office Supplies Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock Front Office Equipment Finalize items & quantities Review samples / pricing Order final selection Receive final selection Stock Administration Supplies Finalize items & quantities Review samples / pricing Order final selection
20 days 30 days 185 days 45 days 60 days 10 days 10 days 60 days 30 days 42 days 10 days 10 days 5 days 15 days 2 days 35 days 10 days 5 days 5 days 10 days 5 days 35 days 10 days 5 days 5 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 876 877 878 879 880 881 882 883 884 885 886 887 888 889 890 891 892 893 894 895 896 897 898 899 900
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Receive final selection Stock Shelving Determine shelving needs Order shelving Shelving received Install shelving Install shelving Office Furniture ‐ Back of the House Develop Furniture Plan Review samples / pricing Order final selection Receive final selection Install Office Equipment Hotel Safe Copy Machines Finalize items & quantities Review Samples / pricing Order final selection Receive final selection Install Postage Machine Finalize items & quantities Review Samples / pricing Order final selection
10 days 5 days 45 days 10 days 5 days 20 days 10 days 60 days 15 days 5 days 5 days 30 days 5 days 90 days 45 days 90 days 20 days 30 days 5 days 30 days 5 days 90 days 20 days 30 days 5 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 901 902 903 904 905 906 907 908 909 910 911 912 913 914 915 916 917 918 919 920 921 922 923 924 925
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Receive final selection Install Fax Machine Finalize items & quantities Review Samples / pricing Order final selection Receive final selection Receive final selection Install Computers/Printers Finalize items & quantities Review Samples / pricing Order final selection Receive final selection Install Pool Equipment Finalize items & quantities Review Samples / pricing Order final selection Receive final selection Install Guest Room Safes Finalize items & quantities Review Samples / pricing Order final selection Receive final selection
30 days 5 days 90 days 20 days 30 days 5 days 30 days 5 days 90 days 20 days 30 days 5 days 30 days 5 days 90 days 20 days 30 days 5 days 30 days 5 days 90 days 20 days 30 days 5 days 30 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No.
TIME CONTROL Task Name
926 Install 927 Security 928 Two‐way radios 929 Finalize items & quantities 930 Review Samples / pricing 931 Order final selection 932 Receive final selection Receive final selection 933 Install 934 Monitoring System 935 Finalize items & quantities 936 Review Samples / pricing 937 Order final selection 938 Receive final selection 939 Install 940 Keys 941 Finalize items & quantities 942 Review Samples / pricing 943 Order final selection 944 Receive final selection 945 Stanchions 946 Finalize items & quantities 947 Review Samples / pricing 948 Order final selection 949 Receive final selection 950 Sales & Marketing
Duration
Actual Finish Start Date
5 days 90 days 90 days 20 days 30 days 5 days 30 days 5 days 90 days 20 days 30 days 5 days 30 days 5 days 85 days 20 days 30 days 5 days 30 days 85 days 20 days 30 days 5 days 30 days 422 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 951 952 953 954 955 956 957 958 959 960 961 962 963 964 965 966 967 968 969 970 971 972 973 974 975
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Pre‐opening Sales & Marketing Manual Marketing Plan Purpose Story Design Care Authenticity Competition Analysis Pricing Analysis Spreading The Word Website/E‐Commerce Publicity Promotions Sales Goals and Action Plans Revenue Management Implement group pace report Implement group evaluator model Establish stretch goals for Convention Services Establish group room contribution goals for Sales Develop daily transient demand by season Set SST's Property Management System Training Set restrictions in PMS Implement Rate Codes in the PMS Enter Rates into the PMS
60 days 55 days 5 days 10 days 10 days 10 days 10 days 10 days 20 days 20 days 10 days 10 days 10 days 10 days 75 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 976 977 978 979 980 981 982 983 984 985 986 987 988 989 990 991 992 993 994 995 996 997 998 999 1000
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Develop Merchandising Meeting Agenda Develop daily/weekly/monthly Reporting Develop forecasting system (daily, weekly, monthly, annual) Develop Selling Strategy Calendar Set Initial Selling Strategies Reservations Guest Letters Guest Letters Complete Basic Confirmation Letters Complete Current Package Confirmation Letters Create Insert with Cancellation/Change Policy Gift Certificates Develop Gift Certificate Options Develop SOP's On‐Hold Message Complete On‐Hold Message Recording Install On‐Hold Message Pre‐opening Callers and Drop In's Phone Line Allocation Develop SOP's Develop Telephone Scripting Staff Training Training Select Third Party Sales Training Program Schedule Training Packaging
5 days 5 days 5 days 5 days 5 days 37 days 25 days 15 days 5 days 5 days 33 days 3 days 30 days 20 days 10 days 10 days 37 days 10 days 30 days 7 days 30 days 35 days 30 days 5 days 50 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1001 1002 1003 1004 1005 1006 1007 1008 1009 1010 1011 1012 1013 1014 1015 1016 1017 1018 1019 1020 1021 1022 1023 1024 1025
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Evaluate Valley Periods and Need Areas Develop Packages Develop Schedule For Package Roll Outs Names Conduct Area/Suite Naming Exercise Add to Fact Sheet Select AV Provider Select AV Provider Determine scope of work Compile list of bidders and interview Receive Proposals Award contract Develop AV Service Brochure SOP's Office Organization Develop sales proposals & contracts Implement Account Coverage Program Contract shopping service for Sales Managers Develop repeat guest program Direct Sales (Pre‐opening) Complete Catering Blitz of CBD Complete Business Travel Blitz of BCD Leisure Individual Identify direct mail/e‐mail databases for leisure markets Initiate direct mail/e‐mail campaign Spreading The Word Image/Brand
30 days 10 days 10 days 12 days 10 days 2 days 110 days 30 days 10 days 30 days 10 days 30 days 60 days 30 days 30 days 30 days 60 days 70 days 30 days 60 days 70 days 60 days 10 days 420 days 92 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1026 1027 1028 1029 1030 1031 1032 1033 1034 1035 1036 1037 1038 1039 1040 1041 1042 1043 1044 1045 1046 1047 1048 1049 1050
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Conduct Image/Brand Exercise Develop Positioning Statement Develop Tag Lines Develop Logo(s) Develop Graphics Standards Manual Advertising Develop advertising/media plan by market segment Develop advertising/media plan by market segment Create Advertising Media buys Establish Tracking Mechanism for Advertising Campaign Launch Advertising Campaign Establish Listings in Directories Develop in‐room TV Promotion Video Establish local yellow pages line listing Evaluate potential of co‐op Advertising Affiliations Determine Need (Mobil, AAA, Prefered, LHW, etc) Coordinate Inspections Establish Lodging Association Membership Establish Restaurant Association Membership Establish Chamber Membership Sales Collateral Develop facilities guide/presentation folder Develop Pre‐opening Brochures Develop Permanent Brochures
2 days 10 days 10 days 60 days 30 days 400 days 30 days 90 days 30 days 30 days 30 days 60 days 120 days 30 days 30 days 90 days 30 days 60 days 30 days 30 days 30 days 170 days 60 days 90 days 90 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1051 1052 1053 1054 1055 1056 1057 1058 1059 1060 1061 1062 1063 1064 1065 1066 1067 1068 1069 1070 1071 1072 1073 1074 1075
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Develop Spa Brochures Develop ancillary sales collateral/stationary Develop Press Kit Develop Property Maps Develop Key Card Design Develop Tariff Cards Photography/Video Coordinate photo shoot for permanent brouchures Photo shoot Photography available Video Shoot Video Available Public Relations Hire PR Firm Develop Media Kit Write the Story Develop hotel fact sheet Develop Bio's Select Photography Solicit Editorials Develop Media Visit Schedule Develop community/regional partnerships (Arts, Film, etc) Establish listing/contract with local organization (Chamber) Soft‐opening PR Activities Establish Pre‐opening Date
60 days 45 days 45 days 45 days 45 days 30 days 80 days 30 days 10 days 20 days 10 days 30 days 336 days 45 days 165 days 30 days 5 days 10 days 5 days 30 days 30 days 60 days 30 days 211 days 2 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] TIME CONTROL
Line No. 1076 1077 1078 1079 1080 1081 1082 1083 1084 1085 1086 1087 1088 1089 1090 1091 1092 1093 1094 1095 1096 1097 1098 1099 1100
Task Name
Duration
Actual Finish Start Date
Gifts Select Client/VIP Gifts Procure Client/VIP Gifts Select Staff/Management Gifts Procure Staff/Management Gifts Contruction Party Determine list of attendees Determine list of attendees Determine Date Develop Invitation Develop Invitation lists Mail Invitations Detail events Develop Program Budget Staffing Needs Parking and Transportation Floral and Decorations Entertaiment Photography F&B Develop Menu Procure Food Procure Beverage Develop Aminities Procure Rentals
95 days 20 days 30 days 20 days 30 days 205 days 20 days 10 days 20 days 25 days 5 days 70 days 10 days 5 days 5 days 5 days 5 days 20 days 10 days 60 days 20 days 20 days 20 days 20 days 20 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1101 1102 1103 1104 1105 1106 1107 1108 1109 1110 1111 1112 1113 1114 1115 1116 1117 1118 1119 1120 1121 1122 1123 1124 1125
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Pre‐opening Receptions Determine list of target groups Determine Dates Develop Invitation Develop Invitation lists Mail Invitations Detail events Detail events Develop Program Budget Staffing Needs Parking and Transportation Floral and Decorations Entertaiment Photography F&B Develop Menu Procure Food Procure Beverage Develop Aminities Procure Rentals Media Breakfast/Party Determine list of target groups Determine Dates Develop Invitation Develop Invitation lists
170 days 20 days 10 days 20 days 20 days 5 days 10 days 5 days 5 days 5 days 5 days 20 days 10 days 60 days 20 days 20 days 20 days 20 days 20 days 210 days 2 days 25 days 30 days 20 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1126 1127 1128 1129 1130 1131 1132 1133 1134 1135 1136 1137 1138 1139 1140 1141 1142 1143 1144 1145 1146 1147 1148 1149 1150
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Mail Invitations Detail events Develop Program Budget Staffing Needs Parking and Transportation Floral and Decorations Floral and Decorations Entertaiment Photography F&B Develop Menu Procure Food Procure Beverage Develop Aminities Procure Rentals Trial Visits Management/Staff Overnights for Testing Friends & Family Overnights VIP Overnights Grand Opening Hotel Opening Date Determine list of target groups Determine Date Develop Invitation Develop Invitation Lists
5 days 70 days 10 days 5 days 5 days 5 days 5 days 20 days 10 days 60 days 20 days 20 days 20 days 20 days 20 days 30 days 10 days 10 days 10 days 335 days 30 days 20 days 120 days 30 days 30 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1151 1152 1153 1154 1155 1156 1157 1158 1159 1160 1161 1162 1163 1164 1165 1166 1167 1168 1169 1170 1171 1172 1173 1174 1175
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Mail Invitations Detail events Develop Program Budget Staffing Needs Parking and Transportation Floral and Decorations Floral and Decorations Entertaiment Develop Ancillary Activities for Guests Procure Off‐site Lodging Photography F&B Develop Menu Procure Food Procure Beverage Develop Aminities Procure Rentals On‐line Reservations Reservations Sales Agents Training Develop On‐line reservation web page Load revenue management information (set selling strategies) Develop PMS configuration documentation Website Research Web Hosting Select Web Host
5 days 285 days 10 days 5 days 5 days 5 days 5 days 20 days 30 days 30 days 10 days 60 days 20 days 20 days 20 days 20 days 20 days 50 days 30 days 30 days 20 days 10 days 67 days 10 days 2 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No.
TIME CONTROL Task Name
1176 Design Web Pages 1177 Test & Feedback 1178 Load For Public Use 1179 Packages 1180 Leisure 1181 Determine need dates 1182 Determine target audience Determine target audience 1183 Develop package 1184 Develop package collateral/purchase advertising 1185 Launch package advertising 1186 Tour Group 1187 Determine need dates 1188 Determine target audience 1189 Develop package 1190 Develop package collateral/purchase advertising 1191 Launch package advertising 1192 Wedding 1193 Determine need dates 1194 Determine target audience 1195 Develop package 1196 Develop package collateral/purchase advertising 1197 Launch package advertising 1198 Repair & Maintenance 1199 Printed Materials 1200 Maintenance Performed Courtesy Note
Duration
Actual Finish Start Date
30 days 20 days 5 days 80 days 80 days 10 days 10 days 10 days 45 days 5 days 80 days 10 days 10 days 10 days 45 days 5 days 80 days 10 days 10 days 10 days 45 days 5 days 120 days 30 days 30 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1201 1202 1203 1204 1205 1206 1207 1208 1209 1210 1211 1212 1213 1214 1215 1216 1217 1218 1219 1220 1221 1222 1223 1224 1225
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Cleaning Chemicals Select warewashing and housekeeping chemical supplier Install warewashing and housekeeping chemical equipment Domestic Water Determine water treatment for central plant Preventive Maintenance Programs Develop room preventive maintenance program Develop room preventive maintenance program Developpublic areas preventive maintenance program Develop equipment preventive maintenance program Develop chiller. KWH, gas and watertemp/pressure & meter logs Safety Ensure fire extinguisers are in place Develop Safety Committee Model Rooms Coordinate move of model rooms Repair Response System Develop work order system Research and Procure Work Order Software Training Guest Key Card System Training Television/Movies Training Mechanical/HVAC Training Guestroom PM Program Training Public Areas PM Program Training Building Management System Training
55 days 45 days 10 days 30 days 30 days 30 days 30 days 30 days 30 days 30 days 60 days 10 days 60 days 120 days 120 days 60 days 20 days 60 days 20 days 20 days 20 days 20 days 20 days 20 days 20 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1226 1227 1228 1229 1230 1231 1232 1233 1234 1235 1236 1237 1238 1239 1240 1241 1242 1243 1244 1245 1246 1247 1248 1249 1250
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Signage Select and procure interior signage Select and procure exterior signage Pre‐opening offices Locate and Prepare pre‐opening offices Relocate Pre‐opening Offices to Hotel Develop MOD Manual Develop MOD Manual Develop risk management manual/evacuation plan Obtain fire department approval of fire/evacuation plan MSD Sheets Compile MSD Sheets for all Chemical Construction/Building Preparation Kitchen Subtantial completion Punch Submit Punch list to Chef, Dir. F&B for comments Punch list items corrected Equipment commissioning complete Area cleaned Restaurant Subtantial completion Punch Submit Punch list to Chef, Dir. F&B for comments Punch list items corrected Equipment commissioning complete
45 days 45 days 45 days 50 days 30 days 20 days 75 days 45 days 30 days 30 days 30 days 82 days 25 days 2 days 10 days 2 days 10 days 20 days 5 days 25 days 2 days 10 days 2 days 10 days 20 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1251 1252 1253 1254 1255 1256 1257 1258 1259 1260 1261 1262 1263 1264 1265 1266 1267 1268 1269 1270 1271 1272 1273 1274 1275
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Area cleaned Meeting Space Subtantial completion Punch Submit Punch list to Chef, Dir. F&B for comments Punch list items corrected Equipment commissioning complete Equipment commissioning complete Area cleaned Lounge/Bar Subtantial completion Punch Submit Punch list to Chef, Dir. F&B for comments Punch list items corrected Equipment commissioning complete Area cleaned Shops Subtantial completion Punch Punch list items corrected Area cleaned Lobby Subtantial completion Punch Punch list items corrected Area cleaned
5 days 25 days 2 days 10 days 2 days 10 days 20 days 5 days 25 days 2 days 10 days 2 days 10 days 20 days 5 days 77 days 2 days 30 days 30 days 15 days 77 days 2 days 30 days 30 days 15 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1276 1277 1278 1279 1280 1281 1282 1283 1284 1285 1286 1287 1288 1289 1290 1291 1292 1293 1294 1295 1296 1297 1298 1299 1300
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Guestroom Punch Pool Villa Subtantial completion Punch Punch list items corrected Area cleaned Premium Deluxe Room Premium Deluxe Room Subtantial completion Punch Punch list items corrected Area cleaned Deluxe Room Subtantial completion Punch Punch list items corrected Area cleaned Spa Subtantial completion Punch Punch list items corrected Area cleaned Building Exterior Subtantial completion Punch Punch list items corrected
77 days 77 days 2 days 30 days 30 days 15 days 77 days 2 days 30 days 30 days 15 days 77 days 2 days 30 days 30 days 15 days 77 days 2 days 30 days 30 days 15 days 77 days 2 days 30 days 30 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1301 1302 1303 1304 1305 1306 1307 1308 1309 1310 1311 1312 1313 1314 1315 1316 1317 1318 1319 1320 1321 1322 1323 1324 1325
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Area cleaned Landscaping Subtantial completion Punch Punch list items corrected Area cleaned Back Of The House Back ‐ Of ‐ The House Subtantial completion Punch Punch list items corrected Area cleaned Uniform Room Subtantial completion Punch Punch list items corrected Area cleaned Administrative/Front Office Subtantial completion Punch Punch list items corrected Area cleaned F, F & E Installation Guestrooms Pool Villa Premium Deluxe Room
15 days 77 days 2 days 30 days 30 days 15 days 77 days 2 days 30 days 30 days 15 days 77 days 2 days 30 days 30 days 15 days 77 days 2 days 30 days 30 days 15 days 27 days 11 days 5 days 5 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] TIME CONTROL
Line No. 1326 1327 1328 1329 1330 1331 1332 1333 1334 1335 1336 1337 1338 1339 1340 1341 1342 1343 1344 1345 1346 1347 1348 1349 1350
Task Name
Duration
Actual Finish Start Date
Deluxe Room Spa Treatment Areas Fitness Center F & B Lounge/Bar Meeting Space Meeting Space Restaurant Public Areas Lobby Shops Back ‐ Of ‐ The House Administrative Offices Kitchen/Enginnering/Housekeeping Testing/Documentation All Areas Substantially Complete Verify proper operation of all Life Safety equipment/systems TCO CO Obtain "As Built" plans Obtain all warranties and equipment information Environmental/Recycling Research Sources and Options Develop SOP's Contract Maintenance and Service Agreements
5 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days 5 days 10 days 5 days 10 days 42 days 2 days 10 days 2 days 30 days 30 days 30 days 50 days 20 days 30 days 70 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1351 1352 1353 1354 1355 1356 1357 1358 1359 1360 1361 1362 1363 1364 1365 1366 1367 1368 1369 1370 1371 1372 1373 1374 1375
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Rodent and Pest Control Develop RFP Receive Bids Award Contract Indoor Plants Develop RFP Receive Bids Receive Bids Award Contract Indoor Floral Develop RFP Receive Bids Award Contract Landscaping Develop RFP Receive Bids Award Contract Waste Removal Develop RFP Receive Bids Award Contract Mechanical Develop RFP Receive Bids Award Contract Life Safety
70 days 30 days 30 days 10 days 70 days 30 days 30 days 10 days 70 days 30 days 30 days 10 days 70 days 30 days 30 days 10 days 70 days 30 days 30 days 10 days 70 days 30 days 30 days 10 days 70 days
Finish Date
Followed Up By:
Agustinus Agus Purwanto Hotel Pre‐opening Checklist Bali Hospitality Professional Services ‐
[email protected] Line No. 1376 1377 1378 1379 1380 1381 1382 1383 1384
TIME CONTROL Task Name
Duration
Actual Finish Start Date
Develop RFP Receive Bids Award Contract Secure Background Music Design Received Design Approved Receive Bids Receive Bids Contract Awarded Service installed and tested
30 days 30 days 10 days 92 days 2 days 10 days 30 days 20 days 30 days
Finish Date
Followed Up By:
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