Global Trade Management

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Global Trade Management PDF download from SAP Help Portal: http://help.sap.com/erp2005_ehp_06 http://help.sap.com/erp200 5_ehp_06/helpdata/en/20/f4c /helpdata/en/20/f4c353b677 353b677b44ce100 b44ce10000000a 00000a174cb4/cont 174cb4/content.htm ent.htm Created on June 18, 2016

The documentation documentation may have changed since you downloaded the PDF. Y ou can always find the latest information information on SAP Portal.

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This PDF document contains the selected topic and its subtopics (max. 150) in the selected structure. Subtopics from other structures are not incl

© 2016 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any

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Table of content 1 Global Trade Management Management

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1.1 Trading Contract 1.2 Trading Execution Execution Workbench Workbench (TEW) 1.2.1 Processing Documents in TEW 1.3 Position Management Management 1.3.1 Portfolio Portfoli o Management 1.3.1.1 Portfoli o Type 1.3.1.2 1.3.1.2 Portfolio Table 1.3.1.3 1.3.1.3 Access Sequence 1.3.1.4 Portfoli o Determinati on 1.3.1.5 1.3.1.5 Assign Portfolio Portfolio 1.3.2 Association Management Management 1.3.2.1 1.3.2.1 Association Maintenance 1.3.2.1.1 1.3.2.1.1 Processing Associations in a Trading Contract Contract 1.3.2.1.2 1.3.2.1.2 Processing Associations in the Trading Execution Workbench Workbench 1.3.2.1.3 1.3.2.1.3 Processing Associations 1.3.2.1.4 Generate Associ ation Reports 1.3.2.2 1.3.2.2 Searching for an Association Candidate Candidate 1.4 Trading Expenses 1.5 Archiving Data in SAP Global Trade Trade Management Management 1.5.1 How Is an Archiving Project Project Run? 1.5.2 List of Important Archiving Archi ving Objects 1.5.2.1 1.5.2.1 Specific Objects for for Global Trade Trade and Agency Business 1.5.3 Sequence of of Objects Objects in Archiving 1.5.3.1 1.5.3.1 Dependencies Between Between Archiving Archiving Objects 1.6 Differential Differential Invoices 1.7 Invoice Forecasting


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1 Global Trade Management Purpose

In the trading environment, it is necessary to control and organize the flow of materials and services from vendors to customers. The principle of the

is to match demand from the customer with supply from the vendor. This type of business is known as triangular business, principal business, or ba

business. The industry defines this type of business as business where purchasing and sales are carried out in parallel, in the same trading departm example, you get a sales order from a customer, search for the best vendor to fulfil the customer's requirements, and issue a purchase order, all in

transaction. You coordinate shipping, transportation, and customs clearance for the goods. The vendor then delivers the goods directly to the custo

trading company gets an invoice from the vendor, and bills the customer. Finally, you receive payment from the customer and make a payment to th

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In the SAP system, this type of business process, in which sales and purchasing processes are carried out simultaneously, is defined as Trading B SAP Global Trade's new object, Trading Contract, is us ed to handle this ordering process.


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SD/MM components . Implementation Considerations

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The Global Trade component is a part of the standard SAP system and can be used in all business transactions, independent of the line of busines Since Trading Business initiates both Sales and Purchasing processes, it is mandatory to maintain both SD and MM settings and Customizing. Integration

The vendor and customer master, material master, conditions, sales transactions, and purchasing transactions must be in use if you want to use the Contract component. For further information, see ; Sales orders Purchase Order Features The Global Trade component provides: Trading Contract Trading Execution Workbench (TEW ) Position Management Trading Expense

1.1 Trading Contract

Trading contracts are documents in the SAP System that integrate multiple legal contracts between customers and vendors. With the trading contra sales and purchase orders can be maintained using a s ingle transaction.

Usually in a t rading company, one person or department carries out both buy ing and selling procedures. The simultaneous sales and purchasing da screen is necessary to avoid redundant data entries and reduce missed operations.

With one trading contract document, the system creates follow-on sales side document and purchase side document after releasing. In the contract

header, you can maintain sales side data that is copied to each item line. Then you maintain purchasing data in each item line. You can create mult

purchase orders to fulfill one s ales order if necess ary. Trading contracts are, therefore, sales-order-driven documents. Trading contract c an be used

sided contract such as purchase side only contract and sales side only contract. Using position management function, you can manage the materia and subsequent process of one-side contract item.

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The Trading Contract component enables you to implement various different business transactions for integrating sales documents and purchase documents . You can, for example, create the following type of the trading contract: Domestic trading contract Import trading contract

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Export trading contract Off-shore trading contract (third-country deal)


Integration

The vendor and customer master, material master, conditions, sales transactions, and purchasing transactions must be in use if you want to use the Contract component. For further information see Purchasing and Sales & Distribution

Features

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The Trading Contract component is a center of trading business. It incorporates sales orders, purchase billing documents for trad Sign up toorders, voteand onvendor this title

expenses. Users can monitor the processing status of all subsequent transactions associated with the trading contract via extended document flow.

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It also provides accurate profit simulation report, including all the costs and revenue elements, when you enter data in the trading contract. After the deals are completed and all the data is transferred to accounting, you can use the trading contract number to check t he actual profit. The Trading Contract component provides support for the following:

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Once these prerequisites are fulfilled, the role SAP_BSSP_LO_SIDEPANEL must be assigned to the respective users, in transaction SU01.

1.2 Trading Execution Workbench (TEW)

In Global Trade Management, you often need to process several different kinds of transactions at the same time. The Trading Execution Workbenc

provides a central cockpit where traders can process trading contracts and their subcomponents, such as purchase orders and sales orders and fol documents. In addition, TEW automates a large part of the data entry, mak ing processing quicker, easier, and with fewer errors.

Integration To use TEW, you must install SAP Global Trade. In addition, you must also customize the standard functions of SD/MM that are needed for background processing. You can call the Position Management and Trading Expense functions directly from the TEW. The following illustration gives an overvi ew of how various global trade functions fit together with the TEW.

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Trading Execution Workbench

Features Role-based layout of TEW is highly customizable to support different lines of business (for example, steel, oil, food, energy). Smart functions anticipate which tasks you want to perform and suggest the appropriate source and target documents automatically.

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You can process multiple documents on one screen (including creating deliveries, shipping notifications for customs clearance, posting goods so on).


A document flow diagram helps you k eep track of what follow-on documents you have already processed and what remains to be done.

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Useful Not The system remembers your selection settings from one session to another so you do not have to reenter them.

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A message area on the screen displays all errors, warnings, and information messages that you have received during the current session.

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Procedure Assume that y ou have an existing sales order and you want to create a delivery document for some or all of the items. 1. On the initial Trading Execution Workbench screen, choose the TEW mode that represents your line of business. 2. Enter the following selection criteria: Group

This represents a group of steps, or tasks, involved processing a given kind of trading (for example, tasks involved in export, domestic, back trading, and so on). Step This indicates the target document you want to create (for example, delivery document). Mode This indicates the action you want to perform (for example, create, change, copy with reference). Prestep This indicates the document that you want to use as your data source (for example, sales order).

3. In the Ranges for Selecting Source Documents section of the screen, select the parameters you want to use to search for the source docum

want (for example, all sales orders created by you during a given month). You can select as many parameters as you want in order to refine y As y ou select each parameter, the sys tem displays f ields where you can specify ranges (for example, a range of materials, or a date range) 4. Choose Start selection .

The system searches for the appropriate source documents and displays them in the Document Flow area of the screen. You can select the

icon (+) next to each document to see which documents have already been created for it. This shows you the extent to which the order has be processed. 5. Select the document you want from the list area.

Document header data is shown in a frame to the right of the Document Flow area, with the item lines in a frame below them. If the sys tem d

more than one sales order, the items for each contract are shown in a different color so that you can easily see which items belong to which o

example, all items for Sales Order A might be s hown in green, and all items for Sales Order B might be s hown in blue). You may need to expa frame to see all the details. 6. Do one of the following: If you want to process all items for a document, select the header data. If you want to process only some items or a partial quantity of an item, select the item line(s) you want. 7. Choose Execute .

The system displays the appropriate screen for the data you selected. For example, if you selected an item for which you want to create a del Create Delivery screen appears with the quantities c opied from the sales order.

Note


Depending on the settings in Customizing, the system may perform the task in the background rather than display a data entry screen. In th you simply receive a message indicating that the delivery document has been created.


8. You can make changes to the data as neces sary. For example, you may want to create only a partial delivery, perhaps 500 tons of wheat ins tons. 9. Save the document.


Result When you refresh the data, the document flow to the left of t he screen is updated to show the new document.

1.3 Position Management You can use Pos ition Management in Global Trade Management to reduce inventory risk and lost s ales. Two functions exist to help you do this:


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Portfolio Management: Using Portfolio Management you can control values that you entered when you were creating the trading contract. A s is assigned dynamically to the contract item. This key serves to optimize use of sales-side and purchasing-side quantities.

Assoc iation Management: You can use association management to create links (associations) between sales and purchasing data at item lev

tem tracks material position information, and creates links between sales and purchasing based on the key information, portfolio . You ca

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Features Following topics are provided for more detailed information.

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Portfolio Type Portfolio Table Acces s Sequence Portfolio Determination

1.3.1.1 Portfolio Type

A portfolio type is a model that represents contract item characteristic s. This is the basis of the association partner selection. Portfolio ty pe is mad several fields originating in Trading Contract. The characteristic s of the type originate in the portfolio table.

Example

Suppose that you deal with coffee beans, and distinguished by the country of origin and crop year. This is because these elements affect your corpo position based on pricing and delivery uncertainties. In this case, you set up portfolio type with the portfolio table that has country of origin and crop can create your own portfolio tables, if necessary. About the Portfolio Tables, see Portfolio Table

1.3.1.2 Portfolio Table Definition

A portfolio table contains the combination of key f ields that identifies an individual portfolio record. It is assigned to the access sequence that is use searching the record. Each record is created with this key combination, which makes the system search more effectively and quickly.

This table is technically the same as the condition table, which consists of the combination of the multiple key fields. When a portfolio record is crea


fields are defined according to the portfolio table ass igned to the acces s s equence. The following figure illustrates the relationship of the related elem




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Use

An access sequence is a search s trategy that the sy stem uses to find valid data for a particular portfolio type. It c onsists of one or more accesses

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contains the portfolio table. The system looks for a valid portfolio record according to the order of this sequence. This is assigned to each portfolio ty which you create a portfolio record.

Features

Portfolio Type and Access Sequence

The above figure illustrates the relationship between portfolio type and access sequence. When the system starts to search, it looks for the record t

table (most specific record). If the record doesn't match the first sequence criteria, it uses the next one. The search continues until the system finds appropriate record. There is a customizing parameter for optimizing this access.

1.3.1.4 Portfolio Determination Purpose


Portfolio determination is executed when contract item and quantity are fixed. The system searches a record using the condition technique. For mor information about the condition technique, see Introduction to thefull Condition Unlock accessTechnique . with a free

Process Flow

trial.


A portfolio record is searched for in the following way:

1. Portfolio determination process begins in order of the procedure, GT0001 . The search begins the step with the lowest sequence number, in GT01 . Each portfolio type has an assigned access sequence. 2. In the access sequence G001, the key of the portfolio table 001 determines the responsibility, 0001 and the material group, GT01. The table is read using this key. 3. When a record is found, for example the record 5542 , the system proposes the result according to the determination strategy


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Portfolio Determination Process

You're Reading a Preview 1.3.1.5 Assign Portfolio Unlock full access with a free trial.

Use


Portfolio assignment is necessary for position management.

The system determines which portfolio to assign when you confirm a material, its quantity and value in an item line. You can specify the timing of po assignment in Customizing.

Procedure 1. In the trading contract overview sc reen, maintain data for the item and its quantity. 2. The system tries t o assign a portfolio to the contract item. Depending on the settings in Customizing, y ou may see the portfolio selection list screen. To assign the portfolio manually, or to see the assigned portfolio, choose Goto -> Item -> Portfolio. 3. In the Portfolio tab, you can see the portfolio determination log. You can also check the key fields that are used as a selection basis. 

4. If there are alternative portfolio records, you can use the Redetermine Portfolio function. onlyto one portfolio assigned, no portfolio SignIf up vote oncan thisbetitle redetermination is poss ible.

1.3.2 Association Management

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Example of material item and transition

Features Creating/maintaining a document item link

The system searches for the corresponding association partner list, based on the assigned portfolio. You can use the same portfolio to create associations between items. You can maintain associations in both a trading contract and a logistics document. In a trading contract you can call the association function either manually or automatically.

In a logistics document you cannot call the association directly from the document. You can maintain an association separately by using the T


Execution Workbench, by using further inheritance to create a logistics document, or by using automatic adjustment of the association when c the logistics document. For more information, see Assoc iation Maintenance. Unlock

full access with a free trial.

Updating open quantity information

Once a portfolio is assigned to a contract item, the system checks the material item and authorizes processing of the item and its associated


For more information, see Status Control and Release Check. See also: Processing Associations in a Trading Contract Independent Association Processing Processing Associations Assoc iation Overview

1.3.2.1 Association Maintenance Purpose


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You can use the association function when you are processing a trading contract in one of the following processes: Creating or changing a contract Creating a new logistics document (only in sales processes)

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1.3.2.1.1 Processing Associations in a Trading Contract Use

You can process associations after you have assigned a portfolio to a contract item. You can specify when association maintenance is to be called Customizing. It can be called both automatically (when creating an item) and manually.

Procedure Create new association 1. After you enter a contract item and its quantity, you must ass ign a portfolio to the contract item. If you have made the relevant setting in Customizing you are automatically taken to the screen for association maintenance. To call the association maintenance screen manually, select an item, follow the path

Goto

Items

Assoc iations

, and then select

Assoc iation . 2. A new window opens, displaying the contract it em in the upper area and the associated item list in the lower area.

You can change association partner quantities directly. If you want to create an association for a candidate, select the corresponding item in t part of the screen and choose Change entries . 3. Change the quantity in the New quantity field and then press Enter to confirm the change. The changes are reflected in the display ed data. 4. Choose Copy data. You are then taken back to the contract maintenance screen.

Process association 1. Choose Reass ociate from the tab page Assoc iations . 2. The contract item and the association partners are displayed.

You can change the assoc iation quantity in the New quantity field. Quantities that have already been passed on to follow-on logistics docum not displayed here. 3. Choose Copy data to confirm the changes.

1.3.2.1.2 Processing Associations in the Trading Execution You're Reading a Preview Workbench Unlock full access with a free trial.


Use

You can process the association of an existing document using the Trading Execution Workbench (TEW). You can display and process the associa independently of any logistics processes.

Procedure Create/change association 1. In the TEW initial screen, define the necessary parameters in the Task area. Select a mode that corresponds to association maintenance. 2. Define the source document selection range, and choose Select . The system lists source documents in the lower screen. 3. Select the item to be processed from the second group of documents.

Note


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Note Assoc iation is not possible at header level.

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4. Choose Display association data . The selected data and all the association partners are copied to the screen area for association maintena

Delete association 1. In the TEW initial screen, define the necessary parameters in the Task area. Select a mode that corresponds to the association maintena 2. Define the source document selection range, and choose Start Selection . The system lists source documents in the lower screen. 3. Select the item to be processed from the second grouping of documents.

Note Assoc iation is not possible at header level. 4. Choose Assoc iation data to be deleted. The system displays the association partners. Select the associations to be deleted and choose Delete assoc iation . 5. Choose Save .

1.3.2.1.3 Processing Associations Use You can maintain associations during sales document processing, using the Trading Execution Workbench (TEW).

This function is called when you create follow-on documents. Before you are taken to the document maintenance screen the system asks you to ch association data. You must carry out the association step in full before you can proceed. However, if the document item is completely and uniquely this association step is carried out automatically.

Prerequisites The selected document must have the status Released .


Only a trading contract in which logistics follow-on documents are processed can be selected as a source document. When creating a contract, a portfolio must be assigned to the relevant document item.


Procedure


1. In the TEW initial screen, you select the necessary parameters in theTask

area and define the source document selection range.

The list of source document headers and source document items appears in the middle of the screen. 2. You select the source document headers and/or source document items. 3. The association maintenance screen opens in a separate screen. Two different cases exist here: 1. a. The document item is complete but is not uniquely associated. Assoc iation partners and quantities are displayed in the lower list. Now perform cross-referencing. 2. b. The document item is not completely associated.

Assoc iation partners and quantities are displayed in the lower list, as are ass ociation candidates. You can change assoc iation partner q directly. If y ou want to enter a quantity for an association candidate you select the appropriate line. Choose Change entries and enter quantity. Now perform cross -referencing. 4. To get to the screen for maintenance of logistics doc uments, choose Copy data.


 Useful  Not useful 1.3.2.1.4 Generate Association Reports

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folders you click on the hierarchy nodes. This allows you to see the corresponding documents and their association partners with quantities a

data, if these exist. In this case the open quantity represents the “long item”, as it is not yet assigned to any sales item. By clicking on docum numbers you can move to the corresponding original documents.

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If you execute the report for the sales side you receive all “short items” to which no purchasing item has been assigned.

Procedure 1. Use the following path

: Logistics

SAP Global Trade Management

Assoc iation Management

Reports

.

Select the t ype of report you require: Quantity overview Association overview 2. Enter your selection criteria and choose Execute .

1.3.2.2 Searching for an Association Candidate Use An item with a portfolio can be considered an associated item. The sy stem searches f or an association candidate, and creates a link based on the portfolio. This search is based on the assigned portfolio record and the options you selected in Customizing.

Prerequisites

If you want to monitor a material item during document processing, you must customize the business process steps in the Trading Execution Workb (TEW) area accordingly. Perform association maintenance using t he TEW.

Features

The portfolio for a contract item is determined using the condition technique. The system can then determine the corresponding association candida define your search strategy in Customizing, and assign it to the association group. You can choose from the following search strategies: Candidates all belong to the same period


Assoc iation candidates must have the same portfolio as t he contract item. Candidates c an belong to different periods


Assoc iation candidates can have different portfolios, as these relate to different time periods. Example:


At the end of the year, you c lose one portfolio and at the same time create a new one for the next year. Use this search strategy t o determine association candidates for both periods. Hierarchical search This is an optional function of the search strategy. The following figure shows the search strategy:


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1.4 Trading Expenses Purpose

The Trading Expense function in SAP Global Trade enables you to handle various kinds of costs and commissions incurred by a trading business. T

various types of expenses in the trading environment, all of which are realized at different times and posted to different accounts, and these are ofte synchronized with the main flow of a trading contract.

Trading companies must control trading-related expenses, such as freight, loading charges, storage costs, insurance, customs duty and commissio efficiently. It is important to accurately assess costs, including purchasing costs and all trading charges associated with the trading contract.

Logistics Process

You're Reading a Preview Unlock full access with a free trial.

The above figure describes the relationship between the trading contract process and the trading expense process.

The new process flow gives you more flexibility in maintaining expenses data. In trading contract processing, you can maintain planned expenses, w


treated as pricing conditions in the contract pricing schema. You can reference them when you post expenses in other processes. When logistics do

are being processed you can post expenses to a specific account. The vendor billing document is used for posting expenses. It has an additional fu enables you to post expenses to both Accounts Payable and Accounts Receivable.

Implementation Considerations

Since planned expenses are included in contract pricing, you must ensure that the contract pricing schema is customized properly. If you process tr contracts using the Trading Execution Workbench (TEW), you can also use it to process expenses. For more information see: Trading Contract

Sign up to vote on this title 1.5 Archiving Data in SAP Global Trade Management

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Archiving objects f rom the following components are usually relevant: Objects from Logistics - General: LO, MM, SD and LE

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Cross-application objects: BC and CA

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Specific Objects for SAP Global Trade and Agency Business: LO (names begin with "W") Financials (if used): FI and CO

Prerequisites

Before you start an archiving project, ensure that you have read the following documents (on SAP Service Marketplace http://servic e.sap.com/data at

Media Center

Literature

).

Data Prevention Checklist

The Data Prevention Checklist details options for reducing the volume of data in your system before you start archiving, for example, by aggre data. Managing SAP Data Archiving Projects Details general best practices to be observed when archiving data in an SAP system.

1.5.1 How Is an Archiving Project Run? Use You need to create a separate project for archiving. This is necessary for the following reasons: It takes a long time before you can start to use the archiving productively (typically around six months). You need an exact time plan because lots of individual steps have to run to a fixed time frame.

You need to involve several people/groups in the project, for example, employees from the IT department and specialist departments, archivin consultants and auditors.

You need to clearly define the roles of the people involved, in partic ular for those who are only working part-time on the project (for example, e from the specialist departments).

Prerequisites


Before starting the archiving project, check the possibilities for data prevention using the Data Prevention Checklist (see SAPNet http://service.sap.com/data-archivinghttp://service.sap.com/data-archiving

). Unlock full access with a free trial.

Procedure


Here is a brief outline of the project flow to give y ou an overview of the s teps required. For more detailed information on project organization and flow documents Planning and Running SAP Archiving Projects (see SAPNet http://servic e.sap.com/data-archiving ). Here is an overview of the process flow: 1. Analyze the database and identify archiving objects. 1. Perform consistency check s between MM and FI. 1. Schedule regular jobs for deleting administration data (for example, spool data). For more information, see SAP Note 16083. 1. Organize a kick -off meeting for the project. 1. Establish contact persons. 2. Determine sys tem environment. 3. Agree on a time plan. 1. Define demands on archived data and archiving objects. 1. Draw up order concept. 1. Consult the relevant SAP Notes.


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1.5.2 List of Important Archiving Objects Use

Archiving objects play a key role in SAP's data archiv ing concept. The archiving object determines what and how data is archived. General informa archiving objects can be found under Archiving Objects.

The table under Functions lists a selection of archiving objects that are normally used in SAP Global Trade projects. The list of objects is not a comp

Integration The archiving objects from the following areas are of particular importance for SAP Global Trade: Logistics - General (LO) Material Management (MM) Sales and Distribution (SD) Logistics Execution (LE) Basis (BC) If you also use financial accounting, archiving objects from the following components are also important: Financial Accounting (FI) Controlling (CO) Enterprise Controlling (EC)

Features Archiving Object

Description

Component ID

SAP component

MM_MATNR

Material Master Records

MM-IM

Inventory Management

Archiving program for MBEWH, QBEWH, MM-IM


MM_HDEL


EBEWH (historical analysis data) MM_MATBEL

Material documents

MM-IM


MM_INVBEL

Unlock full access Physical inventory documents

MM_REBEL

Invoice documents

MM_EKKO

Purchasing documents

RL_TA

Transfer orders

LE-TRA

Shipping

RV_LIKP

Deliveries

LE-SHP

Shipping

SD_COND

Condition records for pricing

SD-BF-PR

Conditions and pricing

SD_VBRK

Billing documents

SD-BIL

Billing

SD_VBAK

Sales documents

SD-SLS

Sales

WRECH

Invoice lists

LO-AB

Agency Business

WBU

Posting lists

LO-AB

Agency Business

WCI

Customer settlements

LO-AB

WREG

Settlement request lists

LO-AB

 Sign up to vote on thisAgency titleBusiness

WZR

Single settlement requests

LO-AB

WLF

Vendor Billing Documents

LO-AB

Agency Business

WSI

Expense settlement documents

LO-AB

Agency Business

with a free trial. MM-IM MM-IV

Inventory Management Invoice Verification

Download WithMM-PUR Free Trial

Purchasing

Agency Business

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Material Ledge r CO_ML_IDX

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of 20


Material Ledger Indexes

CO-PC-ACT

Actual Costing/ Material Ledge r

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COPA1xxxx

Movement Data from Profitability

CO

Profitability Analysis

Analysis IDoc

IDocs

BC

Basis

WORKITEM

Work Items

BC

Basis

Comments/Notes: Profit Center Accounting As of Release 4.6A, archiving object PCA_OBJECT replaces objects EC_PCA_ITM and EC_PCA_SUM.

1.5.2.1 Specific Objects for Global Trade and Agency Busines Use

Only one archiving object was developed especially for SAP Global Trade – this is WB2 for archiving trading contracts. As Agency Business is often

conjunction with SAP Global Trade, the archiving objects for S AP Global Trade are also important. For more information, see the following documen Archiving of Agency Documents.

The archiving objects for Global Trade and Agency Business are assigned to the LO component. The names of the archiving objects begin with "W objects whose names begin with ‘W‘ are als o used in SAP Retail (for example, archiving object W_PROMO for retail promotions). These objects normally relevant for SAP Global Trade.

Features The following table contains the archiving objects that have been especially developed for SAP Global Trade and Agency Business: Object

Description

WB2

Trading Contracts

WRECH

Invoice lists

WBU

Posting Lists

WCI

Customer Settlement

Component

Description

Available as of

LO-GT

Global Trade

Enterprise Globa

You'reLO-AB Reading a PreviewAgency Business

4.5A

LO-AB

Agency Business

4.5A

LO-AB

Agency Business

Enterprise Core


Documents LO-AB With Free Trial Agency Business Download

WREG

Settlement request lists

4.5A

WZR

Single settlement requests

LO-AB

Agency Business

4.5A

WLF

Vendor Billing Documents

LO-AB

Agency Business

4.5A

WSI

Expense settlement documents

LO-AB

Agency Business

Enterprise Core

Note

Archiving objects WCI, WREG, WZR and WLF are also used for subsequent settlement. If y ou use subsequent settlement, refer to SAP Note 180

(Release 3.0D – 4.5B), which activates additional checks for the archiving of documents that are relevant for settlement (for example, purchase or vendor billing documents). For more information, s ee Archiving Rebate Arrangements.


 Useful  Not useful 1.5.3 Sequence of Objects in Archiving

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7

WREG

7 befor

8

WZR

8 befo

9

WLF

10

MM_ACCTIT

WSI 10 bef

10 before 1 11

FI_DOCUMNT

11 bef

12

PCA_OBJECT

12 befo

13

CO_ITEM

14

WB2

15

MM_MATNR

CO_COSTCTR

CO_ML_BEL

CO_ML_IDX

A, B

Notes: Recommended order within the group (affected object s are s pecified)

In this case, we recommend that you archive the objects in the order they are shown. In group 13, for example, CO_ITEM should if possible be arch before CO_COSTCTR, whereas the order of CO_ML_BEL and CO_ML_IDX is interchangeable. Recommended order of the groups

An entry in this c olumn means that all the objects in a group should be archived before the objects of another group. Therefore group 2 should, if po archived before group 13.

1.5.3.1 Dependencies Between Archiving Objects

When planning an archiving project, you must ensure that no dependent data is archived when it is still required by a productive system. By selectin suitable sequence for archiving, y ou can reduce the number of required checks, thereby improving the performance of arc hiving.

For information about the recommended archiving sequence, s ee the network graphic for the object in questi on (display from transaction S ARA) an

Library. As mentioned previously, the sequence you select must always be agreed upon with the specialist departments whose data is being archiv This document c annot be used to describe all data dependencies. The following general dependencies and conditions are worth mentioning: Transaction data should be archived before master data.

Master data (for example, material master records) can normally only be archived if it is no longer used in transaction data (for example, purchase o


some archiving objects for master data (for example, SD_COND), you can deactivate checks for existing transaction data. MM transaction data should be archived before the SD transact ion data.

Unlock full access In SD archiving, you can activate checks for existing MM documents.

with a free trial.

Deliveries should be archiv ed before the order and billing documents.


Order data is used when delivery documents are display ed. Deliveries cannot be displayed i f the order document is no longer available. General SD data The following is valid for the archiving sequence in SD: Delivery data should be archived first. When archiving other SD documents, you should use the opposite sequence to the business process. SD billing documents should be archived before SD order data. If this is not done, it may be the case that the billing documents can no longer be displayed as the document with the referenced text is missing.

Note




SAP Note 129310 (Release 3.0D - 4.5B) provides i nformation about correctly referencing texts when using the SD archiving objects RV_LIKP, SD SD_VBAK.

FI and CO data can normally be archiv ed independent of the MM and SD data. Exceptions:

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months after the loading process. A long-term average value based on the price quotations for the commodity is created during this period to take in

the price risk of the deal. You can also redefine the quantity and quality of goods. Alternatively, it is common practice to issue early on a provisional

shortly after loading that is based on probable values for price, quantity, and quality. Differential invoices can be created at any time between the pr

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and the final billing document.

Logistics Invoice Verification (MM): The creation of differential invoices enables you to create and check these kinds of multiple expense invoices f receipt.

In both cases , the relevant items can be priced using s tandard pricing and using the integrated commodity pricing engine (CPE), which has been en further. The functions for differential invoices by the following business functions: Contract-to-Cash for Commodities (LOG_SD_COMMODITY) – differential billing in Sales and Dist ribution (SD)

Procure-to-Pay for Commodities (LOG_MM_COMMODITY) – differential invoicing as a process in the logistics applications of Purchasing, Inv Management, and Logistics Invoice Verification

1.7 Invoice Forecasting

The intention of the Invoice Forecasting Worklist (IFW) is to be able to have a real-time overview of all current outstanding contracts that need to be

or paid, or where we expect to receive invoices and to pay these. Timeliness plays an important role as any physical movements involve high quant

values. So a commodities trading company is keen on invoicing any call-off as soon as possible according to the terms given in the contract. The u able to access the main invoicing transactions from within the report.

The IFW is a report that lists all contracts and any related invoice- and payment data. The complexity rises with having multiple deliveries and move

contract, multiple invoices per delivery (provisional, delta, and final invoices), multiple price condition records, and a flexible approach in handling qu

of material or pricing trading contracts in Agro , batches in Mining , quality figures in Oil appends for oil products). For more industry specifics for below. As outlined above, there are various reasons that make the IFW a required tool in the commodities trading business. In summary, the IFW covers the following market requirements: Prices of commodity contracts are based on market prices Market prices are c hanging daily (and also hourly!) Final contract prices are not known until some time (days!) after the change of ownership Price is an average over pricing period Foreign exchange (FX) and FX period to be considered Create (provisional) invoice as soon as possible (once pricing periods are closed) Flexibility to create differential invoices (as many as needed) until creation of final invoice


Prices can still change after issuing the first invoice: Update of quantity / quality / market price / differential invoices


Prerequisites


The functions IFW i tem relevancy determination, IFW update, IFW s tatus determination, and IFW simulation MM and SD need to be configured pro able to use the full functionality of the IFW process. For the settings in Customizing see Invoice Forecasting Worklist.

Process


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A. Contract creation B. BoL (event „Bill of Lading“) earliest t ime to run simulation

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C. Earliest invoice date Invoice 1 (provisional invoice) D. Invoice due date Invoice 1 (provisional invoice) E. Payment due date Payment 1 F. Quality finalized G. Earliest invoice date Invoice 2 (final invoice) H. Invoice due date Invoice 2 (final invoice) I. Payment due date Payment 2

The figure shows certain events along the time axis that apply to a contract and the follow-up billing activities. When the commodity contract is crea

as a s ales or a purchase document, t he price is not known. The price depends on the market price at the future date of the bill of lading (BOL) aver

given period. The BOL date generally corresponds to the date of the goods movement posting. The price is known only when the pricing period is cl is, when the system date lies after the pricing period end date.

If foreign currencies are relevant, the f oreign exchange (FX) rate also needs to be averaged over a time period. So, t he first (provisional) invoic e can

created only when the pricing period is closed, the FX rate period is closed, and the FX rate is known. In general, the payment due date occurs with

time period after the first invoice date (Delta 1 in graphics). In general, the details for the price end, invoice due date and payment due date can be from the pricing formula, together with certain pricing relevant events (such as BOL date). Process Steps 1. Creation of a commodity contract. 2. In the background, follow-on documents suc h as purchase order (MM) or Sales Order (SD) are created, based on the commodity contract.

3. Since follow-on documents are the start document for the IFW, a goods receipt or a delivery are created based on the purchase order (PO) or

(SO). The goods receipt must be posted with transaction Goods Receipt (MIGO ) and the delivery (and goods issue) must be posted with tra Outbound Delivery (VL01N) or Outbound Delivery Single Document (VL02N) for updating the IFW tables. 4. The user can potentially use the IFW report to analyze the status of the commodity contract

5. Additionally, the IFW forecasting run can periodically recalculate the amounts of the potential invoic e based on the current available data (cur current dates). 6. Perform follow-on activities f or the commodity contract such as ex ecution of invoice verification or creation of a billing document.

Result

As a result of t he IFW process, the user has a c urrent view of the invoices in the s ystem and is able to perform follow-on activities in a timely mann

You're Reading a Preview Example


Companies that buy and sell c ommodities generally handle high volumes and high values of the materials involved. In general, we call t he main bus

“Commodity Management”, which includes not only trading, hedging and exposure management, but also t he logistics part of their value c hain. Sinc


with high value, special attention also needs to be paid to back-office handling of invoicing, invoice verification, and payments. Of central importance

commodity business is, of course, the handling of commodity prices. These are based either on (long-term) contracts with business partners or on c future market prices.

Often, prices are based on a date in the future, usually the date of ownership change, which is not known when a contract is made. For example, th

a commodity received from a customer is attached to the market price of that commodity averaged over a period of time around the bill of lading (BO

(corresponding to the date of ownership change). Even aft er receiving or iss uing a call-off of a contract, t he final price may not be known because it

on the final market price averaged over a period which is not yet closed. The quality determines surcharges or discounts, but the real quality is only several days after the receipt or issue, after receipt of the official quality report. Finally, quantity adjustments may happen. So, the period for final price determination generally long; up to one month or more. Generally, travel times for any c ommodities are also quite long.

tanker takes 30 days from Saudi Arabia to the U.S. Gulf coast, and similar travel times apply to shipments of agricultural products from South Amer to Europe.

So immedia Since a company cannot wait until the final price is known, it is required to be able to invoice an amount before the final price is known. Sign up to vote on this title

goods issue, a provisional invoice is issued based on the best known price of the delivery (call-off) of a contract. Once the price is updated, we can

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differential (delta) invoice that only invoices the remaining value to the customer. After a given closed period (pricing the final price is known Useful Notperiod), useful

invoice is sent out. The payment date is generally also based on t he BOL date. It can be within the pricing period around the BOL, or after the final p

date. It is the final date when a given delivery has to be paid. A company needs to receive the vendor invoice very soon, because otherwise penaltie

be paid if payment happens too late. Occasionally, the company tries to initiate its own payments as late as possible, while being keen on receiving

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Global Trade Management

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