ACCENTURE SAP FICO INTERVIEW INTERVIEW QUESTIONS
1. What is IBAN Number in SAP? What does it works? IBAN stands for "International bank account number" while creating bank accounts in I! we can use this . #ost of the time IBAN is used for foreign currenc$ %a$ments time.
&. 'ow can we block( a %articular %a$ment term for a %articular )endor . We ha)e *wo *wo #othods for +endor Block in APP 1. +endor !reation , Block under Automation Pa$ment *ransactio *ransaction n &.APP -un , dit Pro%osal Button in APP. APP. /. I run m$ a%% and I %rinted m$ check and after that I 0nd that I made a mistake of wrong %a$ment to related )endor. now what can I do. can I sto% a%%.. And can I sto% %a$ment and can I delete %ro%osal and %a$ment in a%%???? And can I run new a%% towards new )endor.. 2ou 2ou will not not be able to delete %ro%osal %ro%osal after after %a$ment %a$ment run. If $ou want want to delete %ro%osal then( irst $ou ha)e to manuall$ reset 3 re)erse the %osting generated B-A. Second( 2ou ha)e to delete %a$ment run from 4I* 5 PA2#N* 5 46* 7*P7*. *hird and and then $ou $ou will be able able to delete %ro%osal %ro%osal 4I* 5 P-PSA6 P-PSA6 5 46*. or e.g. It is like $ou ha)e e8ecuted the third ste% and then $ou want to re)erse the second ste%. So( $ou ha)e to re)erse or delete the third ste% and then $ou will be able to delete the second ste%. 9. I ha)e two com%anies one is %arent com%an$ 3 another sister com%an$. Both com%anies ha)e same )endors 3 customers. !an I assign dunning %rocedure for both com%anies? 7 ha)e to assign a dunning %rocedure se%eratel$ for each customer and )endor in their res%ecti)e master record in
com%an$ code le)el.And then select com%an$ codes both %arant and sister concern.then select cust and )end in %arameter maintain. :. What is internal number range? What ad)antages 3 risk? if we assigne internal num range it %icks u% automaticall$ like 1(&(/( that of douctment numbers If we assinge e8trnal num range to s$stem then we can assigne an$ number in between the range. if gi)en 1;;;; to 1<<<<<. we can %ick u% 1;;;;; num then 1;;;&; 1;;;/; 1;;;;= like that. >. We ha)e a com%an$ with 9 branches and one factor$. 'ow do $ou start con0guring if this is the case 0rst we need to de0ne a com%an$ code in I@;&( AN4 4e0ne business areas as gi)en 9 branches in uestionar$. 4e0ne %lant that to be assigned com%an$ code. =. !an u e8%lain what is the %urchase life c$cle and with entries? 1. When P is created , CCCC No ntr$ CCCCC &. When D- is %osted In)entor$ Account dr * *ransaction Ee$ BS@ in B2! B2! *o *o D-I- account account *.Ee$ *.Ee$ W-@ in *Ccode *Ccode B2 B2! /. When In)oice is %osted D-I- account 4r. +endor account a ccount !r ! r. 9. Pa$ment made to +endor +endor AFc 4r *o *o Bank !learing !learing AFc !r. !r. G. What is the tCcode to see the error message list in sa%?
com%an$ code le)el.And then select com%an$ codes both %arant and sister concern.then select cust and )end in %arameter maintain. :. What is internal number range? What ad)antages 3 risk? if we assigne internal num range it %icks u% automaticall$ like 1(&(/( that of douctment numbers If we assinge e8trnal num range to s$stem then we can assigne an$ number in between the range. if gi)en 1;;;; to 1<<<<<. we can %ick u% 1;;;;; num then 1;;;&; 1;;;/; 1;;;;= like that. >. We ha)e a com%an$ with 9 branches and one factor$. 'ow do $ou start con0guring if this is the case 0rst we need to de0ne a com%an$ code in I@;&( AN4 4e0ne business areas as gi)en 9 branches in uestionar$. 4e0ne %lant that to be assigned com%an$ code. =. !an u e8%lain what is the %urchase life c$cle and with entries? 1. When P is created , CCCC No ntr$ CCCCC &. When D- is %osted In)entor$ Account dr * *ransaction Ee$ BS@ in B2! B2! *o *o D-I- account account *.Ee$ *.Ee$ W-@ in *Ccode *Ccode B2 B2! /. When In)oice is %osted D-I- account 4r. +endor account a ccount !r ! r. 9. Pa$ment made to +endor +endor AFc 4r *o *o Bank !learing !learing AFc !r. !r. G. What is the tCcode to see the error message list in sa%?
1 2ou can see the SAP error error message message details details through through SAP transaction transaction code, S<1 & In SAP I #odu #odule( le( $ou $ou can contr control ol the SAP error error message message numb number er through SAP transaction code, BA: / Normall Normall$ $ SAP messag message e number numbers s are are issued issued like like AA1>: 9 irst two digits al%ha al%ha is called a%%lication a%%lication area area ne8t ne8t digits digits are called message number : Sometim Sometimes( es( $ou $ou ma$ not not be able able to to see the the SAP messag messages es in SAP SAP transaction code, BA:( in such case $ou need to go to B#SD transaction code and include the message number to $our a%%lication area( then $ou need to come to back to BA: to make it information F warning F switch oH F error as the case ma$ be.
<. What are the alternati)e gFl accounts?
*he account account number from from $our legac$ legac$ s$stem or or &. Account number from a countr$ chart of accounts if $our cor%orate grou% uses a standard chart of accounts. 1;. What is the entr$ date( document date( %osting date( )alue date( and ne8t run date. ntr$ 4ate C S$stem 4ate on which document is entered 4ocument 4ate C 4ate of the su%%orting document ie PF in)oiceF Bill date Posting date C date on which entr$ is %osted to the ledger or accounting date +alue date C the date on which doc is )alued. ie for fore8 )aluation the )alue date is needed for calculating the e8change rate diHerence Ne8t run date C this is for %a$ment run. what the ne8t da$ for calculating the %a$ment due document and discount calculation
11. 'ow a ticket run time %roblem comes to a unior sa% consultant at su%%ort le)el? In which ser)er he sol)es the ticket run time %roblem? *ickets will be recei)ing from Production Ser)er. Solutions should be de%ends on client ser)ice desk. We ha)e to gi)e the answers through emails. If it is con0guration change we ha)e to ask !hange -euest form from the client. *hen we ha)e to do con0guration after that it mo)es to testing ser)er. nce consultant checks if there is no error it will be trans%orted to Jualit$ ser)er( there user has to check and gi)e 7ser Acce%tance testing. *hen onl$ the reuests mo)e to %roduction ser)er.
1&. 'ow to 0nd %articular DF6 accounts relate to !ost center. *he cost centre will be assigned to !ost element D6 account b$ default in t.codeCEs;& or if automatic default account has to be assigned fro D6 account maintain in tcodeC EB<. If not cost centre related to com%an$ code can be manuall$ entered to na$ D6 account. . 1/. Brief about gFr IFr clearing. !anKt ) a)oid this aFc? Process? Juantit$ diHerences between goods recei%t and in)oice recei%t for a %urchase order result in a balance on the D-FI- clearing account. If the uantit$ in)oiced is larger than the uantit$ recei)ed( the s$stem then e8%ects further goods recei%ts for this %urchase order to clear the balance. If the uantit$ recei)ed is larger than the uantit$ in)oiced( the s$stem then e8%ects further in)oices for this %urchase order to clear the balance. If no more goods or in)oices are to be recei)ed( $ou must clear the balance manuall$.
*his can be done in diHerent wa$s, 2ou can return the e8tra goods to the )endor 2ou can cancel the in)oice. 2ou can clear the D-FI- clearing account manuall$. 19. 4isad)antages of 4istribution in !ontrolling distribution can not be used for the allocation of secondar$ cost 1:. !an we create P. for multi%le )endors? 'ow can we create it? $es $ou can create %.o. for multi%le )endors b$ using "#&1N" nl$ one %.o. number can belongs to one )endor. same %.o. number same %.o. cannot belongs to multi%le )endors 1>. What is the *Ccode of transferring gl balances from one 0scal $ear to another 0scal $ear? D6 balance transfer
.1>FAD6D+*-
+endorF!ustomer balance transfer .;= 1=. 'ow to u%load asset balances in the middle of the $ear from legac$ to SAP? 6et me know full %rocess? *here are & ste%s,C Previous year:-
1. *ake dum% of Assets with acuisition )alue( Accumulated de%reciation )alues and ca%italiLation dates. &. *ake assets u% to %re)ious closing and make sure acuisition and accumulated balance must be tall$ with D6 balance. /. !reate 6S#W for AS<1 5 !reate assets with u%load )alues. !heck A-;& re%ort where $ou can get asset class wise acuisition and accumulated de%reciation total.
9. Do to AS+ make M+ as Asset D6 account .........4r 3 Initial balance ...........!r 3 Initial balance ........4r and Accumulated Asset D6 account..........!r. :. #ake sure S1;N balances and A-;& balance must be match. Current year process:-
1. *ake dum% of current $ear acuisitions with asset )alue date F ca%italiLation date and amounts &. !reate assets with using of AS;1 /. !reate 6S#W for C<; F B;1 with %osting ke$ of =; 3 :;. =; Asset number getting debit and :; is Initial balance getting !redit. 9. *hen -un the 4e%reciation through AAB.
1G. If a document %arked in one 0scal $ear can be %osted in ne8t 0scal $ear? No it is not %ossible to forward the %arked document into the ne8t 0scal $ear because %arked document means if an$ adustments can be ha%%ened in the future da$s( for that %ur%ose we ha)e tem%oraril$ sa)ed that document. After doing the com%lete transactions in that we will sa)e that document. 1<. If customer is a )endor in this scenario how u customiLe? If a )endor is also a customer( or )ice )ersa( $ou can ha)e the %a$ment %rogram and the dunning %rogram clear the )endor and customer o%en items against each other. 2ou can also select the customer line items when $ou dis%la$ the )endor line items for this account. Before $ou can clear items between a )endor and customer account( $ou must, 1. !reate a customer master record for the )endor who is also a customer. &. nter the customer account number in the Customer 0eld in the control section of the general data in the )endor master record.
/. nter the )endor account number in the Vendor 0eld in the control section of the general data in the customer master record. 9. Select Clrg with vend. and Clrg with cust. In the com%an$ data in both the customer and )endor master records. In this wa$( each com%an$ code can decide se%aratel$ whether it wants to clear the customer with the )endor. &;. W'A* IS - S6!*IN? ree selection tab in 11; Is to "Include" or e8clude the )alues in $our %a$ment %ro%osal. When $ou %ress 9 or dro% down list in this tab( $ou get
4ocument +endor master record !ustomer master record Select the rele)ant 0eld( then 0ll the 0eld )alues. If $ou select "8clude )alues"( those )alues will be e8cluded( otherwise the$ will be included. 2ou cannot select more than / 0elds &1. What do $ou mean b$ Procurement to !ash 3 rder to !ash? Procure to %a$ %urchase to %a$ or P&P is the %rocess of obtaining and managing the raw materials needed for manufacturing a %roduct or %ro)iding a ser)ice. It in)ol)es the transactional ow of data that is sent to a su%%lier as well as the data that surrounds the ful0llment of the actual order and %a$ment for the %roduct or ser)ice. According to the !hartered Institute of Purchasing and Su%%l$( %rocure to %a$ should be a seamless %rocess from %oint of order to %a$ment. *echnolog$ can assist this %rocess.
*he goal of a %rocureCtoC%a$ software s$stem is to automate %rocesses b$ introducing eOcienc$ controls. or instance( to enforce bu$ing controls( the software might crossCreference %urchasing budgets to ensure com%liance with %reCde0ned bu$ing limits. A reuisition that was within %reCde0ned limits would be %rogrammaticall$ routed for a%%ro)al( con)erted into a %urchase order once a%%ro)ed and immediatel$ sent to the correct su%%lier b$ email. A so%histicated %rocure to %a$ s$stem is ca%able of e8tracting in)oice and %a$ment data from a general ledger( enter%rise resource %lanning -P or customer relationshi% management !-# s$stems while also acce%ting transaction data from banks( )endors( shi%%ing and other outside sources and reconciling com%le8 and multi%le su%%lier statements to %a$ments and good recei)ed. Procure to %a$ is sometimes looked at as a subs$stem of su%%lier relationshi% management rder to cash *! or &! is a set of business %rocesses that in)ol)e recei)ing and ful0lling customer reuests for goods or ser)ices. An order to cash c$cle consists of multi%le subC%rocesses including, •
!ustomer order is documented
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rder is ful0lled or ser)ice is scheduled
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rder is shi%%ed to customer or ser)ice is %erformed
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In)oice is created and sent to customer
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!ustomer sends %a$ment F!ollection
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Pa$ment is recorded in general ledger
&&. Bank #aster Ee$ is created at client le)el or !om%an$ code le)el? Illustrate with e8am%les 3 $our %rior %roect e8%erience? Bank Ee$s can be created at countr$ le)el in I;1 *C!ode not at com%an$ code le)el. 'ere bank ke$s are diHerent from 'ouse Banks.
&/. !an I know what the !odes for calculating *a8 Procedure are? AN4 Assigning ta8 %rocedure to !ountr$ of our !om%an$ !ode.? for calculating ta8 %rocedure we use t.code ob$L hear we gi)e %rocedure for ta8 ste%1 !t$%e fr to actk$ 1 BASB Base amountC default & #W+Sut Put C default 1 1 )st / #WAS In%ut C default 1 1 mws assign ta8 %rocedure to countr$ of our com%an$ code t.code obbg &9. What is enter%rise structure? What all com%rises an enter%rise structure? nter%rise structure is the base of con0guration of an organiLation. 'ere we ha)e to con0gure !om%an$ !ode( Business areas( 0scal $ear )ariants( controlling area( chart of accounts. &:. 'ow are controlling areas and com%an$ codes related? *he controlling area is the central organiLational unit of the Controlling ! com%onent. 2ou use the controlling area to carr$ out cost accounting. If $ou im%lement the Controlling com%onent( %ostings are forwarded from Financial Accounting to Controlling . 4uring %osting( $ou can s%ecif$ an$ additional account assignments rele)ant for cost accounting for e8am%le( cost center or internal order. 2ou must assign a controlling area to $our com%an$ code to ensure that this data is forwarded to Controlling for further %rocessing for cost accounting. *he com%an$ code and controlling area do not ha)e to e8ist in a oneCtoCone relationshi%. 2ou ha)e the following o%tions for this assignment, •
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*he com%an$ code can corres%ond to e8actl$ one controlling area see the following 0gure( 1. Se)eral com%an$ codes can corres%ond to one controlling area see the following 0gure( 2.
26.What is the diference between Business Area, Prot center ! Protabi"ity #e$%ent& Business area is an organisational unit which corres%onds to the s%eci0c business segment or area of res%onsibilit$. Identi0cation of business area hel%s in segment re%orting of a com%an$ in its 0nancial statements. Business areas can be identi0ed based on the %roducts of the com%an$ or based on geogra%hical area.
Pro0t centers are internal areas of a com%an$ that ha)e the res%onsibilit$ for achie)ing target %ro0ts or %roducti)it$ goals. *he obecti)e of business area is more for re%orting %ur%oses whereas %ro0t center allows to anal$se areas of res%onsibilit$ and to delegate res%onsibilit$ to decentralised units eg.( the )arious di)isions within a com%an$. *hus( %ro0t center are basicall$ treated as "com%anies within a com%an$" and ensures eHecti)e control. Pro0tabilit$ Segment corres%onds to market segment. *he market segments can be de0ned as %roducts( %roduct grou%s( customers( customer grou%s( geogra%hic areas( etc. or e8am%le( a com%an$ ma$ wish to anal$Le %ro0tabilit$ for a s%eci0c grou% of %roducts that the com%an$ sells to a %articular customer or grou% of customers. When setting u% !CPA( the com%an$ will ha)e broad e8ibilit$ to choose whiche)er characteristics are rele)ant for de0ning the com%an$s market segments. ach uniue combination of characteristic )alues e.g. sales of %roduct A to customer @ de0nes a %ro0tabilit$ segment. Another )iew%oint, 2'.(iference between Prot Center and Business Area Business area will ha)e man$ %ro0t centers. or e8am%le +ehicle is a business area in a com%an$. +ehicle can be cars and Bikes etc. 'ere +ehicle
is business area and !ars and Bike are %ro0t centers. In broad +ehicle is a %ro0t center. But as it has sub areas those are %ro0t centers. So %ro0t centers cannot be re%laced with business area and )ice )ersa. We can re%lace business area b$ Pro0t centre( onl$ condition is that it should be in same controlling area. *he business area is more like a business unit of a com%an$. 2ou can ha)e multi%le %ro0t centers within a business area. #ain distinguish factor is that distribution and assessment is %ossible in %ro0t center but not in business area. ne more distinction is that Business area need not be attached to an$ organisation structure. But %ro0t centres can be created onl$ under the controlling area. Business area can be across controlling area. Business area conce%t is used for making strategic decisions b$ the management whereas the %rimar$ %ur%ose of %ro0t centre accounting is res%onsibilit$ accounting. what data is reuired for automatic aFc determination for ta8 amounts? -ules( Posting ke$s( *a8 !ode( !ountr$( *a8 *$%e In%ut *a8 F ut%ut *a8( D6 accounts for *a8 3 *A@ !ondition *$%e or account ke$F*ransaction e)ent ke$ i.e. #WS*( +S*. What is the diHerence between de%reciation and accumulated de%reciation?What is the ournal entr$? *he$ are related. 4e%reciation is the amount of 08ed assets used u% during an accounting %eriod. It is re%orted in the income statement as an e8%ense. Accumulated de%recation is a contra asset account in which all %ast de%reciation e8%anse for an asset is recorded. 6ets look at an e8am%le. 2ou bu$ eui%ment an asset for Q1;(;;; with a useful life of 1; $ears and no sal)age )alue. *he eui%ment account is debited Q1;(;;; and cash is credited. ach $ear that %asses 1; %ercent of the eui%ment is used u%. *he eui%ment ma$ a%%ear the same( but its
useful life is shorter. 2ou ha)e gotten 1F1;th of the bene0t from $our in)estment. 7sing u% an asset is an e8%ense. *o record the e8%ense( $ou debit an e8%ense account and reduce the cost of the asset b$ the amount used u%. with eui%ment howe)er( we dont reduce the Q1;(;;; cost directl$. We create a contraCasset account called accumulated de%reciation( to that the cost is maintained in the asset account. At the end of the 0rst $ear of use the entr$ is dr C de%reciation e8%ense..........1(;;; cr C accumulated de%reciation ...................1(;;; *he e8%ense is re%orted on the income statement. *he accumulated de%reciation account now has a Q1(;;; credit and is re%orted on the balance sheet right after the eui%ment account. *he Q1;(;;; debit in eui%ment less the Q1(;;; credit in accumulated de%reciation shows that the book )alue of the asset is Q<(;;;. Ne8t $ear the %rocess is re%eated( and accumulated de%reciation will grow to Q&(;;;. *he eui%ment will ha)e a book )alue of QG(;;;( and so on $ear after $ear. ach $ear the de%reciation e8%ense is Q1(;;; and the book )alue of the eui%ment declines. -emember that the income statement accounts tem%orar$ accounts are closed at the end of the $ear( while the accumulated de%reciation a %ermanent account kee%s growing. acuisition and %roduction costs ICAA Asset Accountin$ )*+-AA *he u%%er limit for )aluation of an asset in the balance sheet.
or e8ternal acuisitions( acuisition costs include all e8%enses for the acuisition including incidental acuisition costs( minus reductions to the %urchase %rice. Incidental costs include, •
reight charges
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orwarding costs
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!ommissions
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!osts for building a foundation( and so on
-eductions in %urchase %rice can be, •
-ebates
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!ash discounts
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Bonuses
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Price reductions because of defects
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Subsidies granted b$ a third %art$( and so on
or inChouse acuisitions( %roduction costs include, •
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4irect and indirect costs( including materials handling o)erhead 4irect labor costs( including %a$roll o)erhead S%ecial %roduction costs air administrati)e e8%ense can be included
4isad)antages of 7sing Business Area
'ere the disad)antages, 1. while doing Automatic %osting .gIn%ut or ut%ut *a8 it will not u%date in business area. not onl$ ta8 whate)er automatic %osting will not u%date in business area. &. In Assets C 4e%rication also diHcult. /. In uit$ !a%ital 3 Share !a%ital C is diHcult to u%date in Business Area. 'ow due date of a document is calculated? 4ue date of a document is calculated accordng to the terms of %a$ment and the base line date. *erms of %a$ment tell us what rate of discount if an$ is entitled on )arious time lines. Baseline is the date from which we start calculating the due date. #eaning if we allow our customers a 19 da$s credit %eriod and the sales were made on the 1st of Mune( the baseline would be 1st Mune and 4ue date would be the 1:th Mune. 1st C 19th credit %eriod( 4ue on 1:th. What does document header control? document date %osting date( com%an$ coder 0sical $ear( document t$%e( Which dates are taken into consideration while running a %a$ment run? while runnig a %a$ment run we need to consider three dates 1. Pa$ment run date
&. 4ocuments entered u%to date 3 /. Ne8t %a$ment run date. What are the documents reuire for Born in sale in relation to sales ta8? *A@ IN+I!( A6NDWI*' 46I+-2 !'A66AN IN 6!A6 S*A* SA6S "g" -# - IN*-S*A* SA6S "c" -# ISS74 B2 SA* SA6S *A@ 4PA-*#N* What is sub ledger? 'ow is it linked to D6? Sub 6edgers are AFP ( AF- and Asset Accounting to I #odule. All the Postings to these sub modules must reect in general ledger. 1All the %ostings of AFP and AF- will reect in general ledger through reconciliation accounts. -econciliation accounts must mentined in customer and )endor master records@E;1 and @4;1. &All the %ostings of Asset Accounting will reect in general leder through Account 4etermination. Account 4etermination mentioned in Asset !lass.Asset #aster record is created using this asset class. All gl accounts are assinged in "assing gl accounts con0g ste%A<;
Reverse a cleared item to repost. Sim%l$ reset the clearing document( do not re)erse it. 7%on resetting clearing document A7DB6( all 1;; in)oices will become o%en in )endor ledgers (choose the one $ou want to re)erse and re)erse it in ## then I using #-;G and then B;G res%ecti)el$. *here is not risk of du%licate %a$ment of in)oices since the remaining in)oices can be cleared manuall$ in C99 against their %a$ment document or in APP. Please note that if the goods %rocured through P ha)e been consumed then wrong #ID done can not be re)ersed ...
subsidiar$ ledger S%ecial or su%%orting ledger such as cost ledger( %urchases ledger( sales ledger that %ro)ides more detailed information about indi)idual accounts than a general ledger. 7sed b$ 0rms with larger number of customers or creditors( these ledgers di)ide masses of 0nancial data into more manageable %arts. *otal of all indi)idual accounts in a subsidiar$ ledger euals the balance of the corres%onding summar$ account called control account in the general ledger.
What does de0nition of a chart of account contains? 1. +ariant of !hart of AccountCIN* &. Name of !hart of AccountC !A of !om%an$ name /. 6anguageCIt is must 9. 6egth of DF6 Account Number which $ou use in account grou% :. !ontrolling Intergation, A #anual creation of !ost lementCWe de0ne the manula cost element in !ost !enter B Automatice !reation of !ost lementCIf we de0ne automatic cost element so when we create the DF6 Account the s$stmen automatice create same cost element for controlling >. Drou% of chart of accountC It is %ur%ose of !onsoildation of DF6 Account =. BlockC It is indector for when $ou creat account grou%( No other com%an$ can co%$ $our account grou% until is 0nished. B1/ Activity ypes •
*he acti)it$ t$%e classi0es the s%eci0c acti)ities that are %ro)ided b$ one or more cost centers within a com%an$.
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If a cost center %ro)ides acti)ities for other cost centers( orders( %rocesses( and so on( then this means that its resources are being used. *he costs of these resources need to be allocated to the recei)ers of the acti)it$. Acti)it$ t$%es ser)e as tracing factors for this cost allocation. In an internal acti)it$ allocation( the uantit$ of the acti)it$( such as the number of re%air hours( is entered into the -F/ S$stem. *he s$stem calculates the associated cost based on the acti)it$ %rice and generates a debit to the recei)er and a credit to the sender for both the uantit$ and costs. Internal acti)it$ is allocated using secondar$ cost elements ( which are stored in the master data of the acti)it$ t$%es as default )alues. 2ou can restrict the use of the acti)it$ t$%e to certain t$%es of cost centers b$ entering the allowed cost center categories in the acti)it$ t$%e master record. 2ou can enter u% to eight allowed cost center categories( or lea)e the assignments "unrestricted" b$ entering an asterisk R. *he acti)it$ t$%e categor$ is used to determine whether( and how and acti)it$ t$%e is entered and allocated. or e8am%le( $ou can allow some acti)ities to be allocated directl$( but s%ecif$ for others that the$ are either not allocated( or allocated indirectl$ onl$.
#tatistica" ey *i$ures •
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Statistical ke$ 0gures such as number of em%lo$ees or length of %hone calls( are statistical )alues that describe cost centers( %ro0t centers( and o)erhead orders. *he$ can also describe a )alue for a %articular acti)it$ %ro)ided b$ a cost center( such as the number of em%lo$ees who make re%airs at the trans%ort cost center an acti)it$Cde%endent statistical ke$ 0gure. 2ou can %ost both %lan and actual statistical ke$ 0gures. 2ou can use statistical ke$ 0gures as the tracing factor for %eriodic transactions such as distribution or assessment( and for ke$ 0gure anal$sis. 2ou de0ne statistical ke$ 0gures as a 08ed )alue or as a totals )alue, *he 08ed )alue such as "em%lo$ees" is carried o)er from the %eriod in which it is entered to all subseuent %eriods of the same 0scal $ear.
2ou need enter a new %osting onl$ if the )alue changes. *he 0scal $ear total is the a)erage of the %eriod totals. •
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2ou %ost the totals )alue for e8am%le "tele%hone calls" onl$ to the %eriod in which it was entered. or totals )alues( the 0scal $ear total is the total of all %eriod )alues. 2ou can transfer statistical ke$ 0gures from the 6ogistical Information S$stem 6IS b$ assigning a ke$ 0gure from the 6IS to a statistical ke$ 0gure in !ost !enter Accounting. what is document ow? and in which table document ow data wil be store?
4ocument low shows if a document is o%en( being %rocessed or com%leted.It also show references for a document. 2ou can check the document ow if $ou go to "n)ironment" tab and click on "!heck 4ocument ow" Sales 4ocument ow is stored in +BA table. suppose we have created a or$ani/ationa" structure in a non-sap syste% and how we wi"" trans0er this or$ani/ationa" structure to another non-sap syste%s& Answer: Post 2our Answer Add New Juestion
*hrough Batch ob we can transfer non s%a org struture to another non sa% org structure. we can transfer non sa% to sa% and sa% to non sa% through Batch Mob.. check S#/> *o monitor batch ob S#/= What are the authoriLation obects which are alwa$s %resent in user master record? or user master record as u must be knowing that diHerent tabs of 7#-..So as %er m$ understanding As 7#- stores information of users...6ike his name( roles assigned to him( 6icence data. bects which are alwa$s %resent for 7#- are, S7S-AD-(S7S-D-P(S7S-A7*(S7S-
P- and each of this obect has its own im%ortance...bcoL S7S-AD- hel%s to maintain roles assigned( S7S-D-P hel%s to maintain Auth. grou% in 6ogon 4ata and S7S-A7* AN4 S7S-P- hel%s to maintain set of Auth. %ro0les and diHerent AuthoriLations included in each %ro0le.... what is the use of s$stem 0eld S2C6!? when will we use it? It might be s$Cloo%c( as $ou might be ware that all the s$stem 0elds are found in structure call S2S*. Number of lines currentl$ dis%la$ed in a table control.It !an be used to determine the ste% loo% blocks in the screen and for scrolling functionalit$. Wh$ is bdc cursor and D*!ursor used? *o %osition the cursor on a %articular 0eld( $ou must use the s%ecial cursor 0eld, B4!4A*ACNA# TB4!!7-S-. B4!4A*AC+A6 T0eld8. *hen nter )alue for the corres%onding 0eld. g , P--# bdc0eld 7SIND B4!!7-S- !SESUCES*6. P--# bdc0eld 7SIND !SESUCES*6 recordCkostl. ")alue Search 'el% 8it se
A search hel% describes the standard in%ut hel% %rocess. In e8ce%tional cases it ma$ be necessar$ to de)iate in some %oints from this standard. 2ou use a search hel% e8it to im%lement such a de)iation from the standard.
*he in%ut hel% %rocess must look as much the same as %ossible throughout the entire s$stem. *his is wh$ search hel% e8its must be used onl$ for e8ce%tions. *eatures
A search hel% e8it is a function module that has a %rede0ned interface. A search hel% e8it is called at certain times b$ the hel% %rocessor. *he administrati)e data of the hel% %rocessor is %assed to the search hel% e8it using the interface. 2ou can store $our own %rogram logic that mani%ulates this administrati)e data in the search hel% e8it. Indi)idual ste%s of the in%ut hel% %rocess can be ski%%ed with a search hel% e8it. (enin$ Withho"din$ a ypes and Withho"din$ a Codes se
4e0ne a"" t$%es and codes that $ou reuire for the countries whose com%an$ codes $ou wish to change o)er to e8tended withholding ta8. Note that when $ou con)ert the withholding ta8 data( $ou must assign a withholding ta8 t$%e and a withholding ta8 code for e8tended withholding ta8 to each withholding ta8 code for classic withholding ta8 see Assi$nin$ Withho"din$ a Codes and Withho"din$ a ypes . *his enables $ou to assign se)eral diHerent withholding ta8 codes for classic withholding ta8 to one withholding ta8 t$%e( as long as the following settings for the withholding ta8 codes for classic withholding ta8 are the same,
*a8 base net Withholding ta8 on %a$ment %osting
SAP recommends assigning withholding ta8 codes for classic withholding ta8 where the abo)e settings are the same to the same withholding ta8 t$%e for e8tended withholding ta8.
If( in the future( $ou want to %ost severa" kinds of withholding ta8 in one document( $ou need se)eral withholding ta8 t$%es.
If $ou reuire functions that were %re)iousl$ not %ro)ided b$ classic withholding ta8( but that are co)ered b$ e8tended withholding ta8 for e8am%le( accumulation( after the withholding ta8 changeo)er( $ou must de0ne a new withholding ta8 t$%e for each function reuired. Procedure (enin$ withho"din$ ta types )re3uired
1. In the Im%lementation Duide for Financial Accounting ( choose Financial Accounting Global Settings à Withholding Ta à !tended Withholding Ta à Calculation à Withholding Ta T"pes à #e$ne Withholding Ta T"pe %or &a"ment &osting . &. 4e0ne the reuired e8tended withholding ta8 t$%es as described in the table below( otherwise the s$stem cannot assign them to the corres%onding classic withholding ta8 codes. #creen area
#e"ect...
+0...
Calculation'(ase amount
)et amount
)et base %or ta contributions is selected in the corres%onding classic withholding ta8 code
Gross amount
)et base %or ta contributions is not selected in the corres%onding classic withholding ta8 code
Calculation'Rounding rules
W'ta comm. round
Calculation'Cash discount
C'disc. pre W'ta
Calculation
&ost w'ta amount
*he ag &osting on pa"ment is selected in the corres%onding classic withholding ta8 code
Accumulation t"pe Control data
)o accumulation W'ta base manual )o cert. numbering
#e$nition minimum'maimum amounts (ase amount
W'ta code level
#e$nition minimum'maimum amounts Withholding ta amount
W'ta code level
Central *nvoice
)o centr. invoice
+inimum chec,
+inimum chec, at item level
or +inimum base amount chec,
)o chec, on min. base amnt at doc. level
(o not se"ect an$ other 0elds in the withholding ta8 t$%e. (enin$ withho"din$ ta codes )re3uired
1. In the Im%lementation Duide for Financial Accounting ( choose Financial Accounting Global Settings à Withholding Ta à !tended Withholding Ta à Calculation à Withholding Ta Codes à #e$ne Withholding Ta Codes.
&. 4e0ne the reuired e8tended withholding ta8 codes as described in the table below( otherwise the s$stem cannot assign them to the corres%onding classic withholding ta8 codes. #creen area
*ie"d
General data
-. w'ta ,e"
*he )alue of the Withholding ta code 0eld from the corres%onding classic withholding ta8 code.
(ase amount
&ercentage sub/ect to ta
*he )alue of the same 0eld from the corres%onding classic withholding ta8 code.
&osting
&ost. indic.
*he )alue 1
Calculation
With'ta rate
*he )alue of the same 0eld from the corres%onding classic withholding ta8 code.
W. ta. %orm.
Reporting in%ormation
4ust contain...
Select this 0eld if the same 0eld is selected in the corres%onding classic withholding ta8 code.
Region
*he )alue of the same 0eld from the corres%onding classic withholding ta8 code.
&rov. ta code
*he )alue of the same 0eld from the corres%onding classic withholding ta8 code.
*ncome t"pe
*he )alue of the same 0eld from the corres%onding classic withholding ta8 code.
If( in classic withholding ta8( $ou ha)e made an entr$ in the 0eld Reduced rate in the withholding ta8 code( $ou must de0ne this information in the )endor master record in e8tended withholding ta8. #ake the reuired !ustomiLing settings a0ter the withholding ta8 changeo)er. or more information about the s$stem settings reuired for withholding ta8 e8em%tion( see Carryin$ 5ut Postprocessin$ 0or the Withho"din$ a (ata Conversion .
If( after the changeo)er( $ou wish to %ost withholding ta8 with reuni0cation ta8( note that reuni0cation ta8 is not e8%licitl$ de0ned in the e8tended withholding ta8 function( but can be reected b$ a se%arate withholding ta8 t$%e. #ake the reuired !ustomiLing settings a0ter the withholding ta8 changeo)er. Su%%ose I ha)e one asset. I want to %ost de%reciation for 0rst > months & shifts and second > months / shifts. 'ow do u con0gure this in asset accounting? e8%lain me? 2es $ou con0gure shift de%reciation in the s$stem. irst $ou need to acti)ate the Shift factor 0eld in the asset master data. 'ere $ou can de0ne the shift with %ro%er time inter)al. Secondl$ $ou need to set )ariable de%reciation %ortion in the de%reciation area to 1;;V. *hirdl$ 2ou need to deri)e the shift factor based on the rate s%eci0ed in the ke$ assigned to the asset.
for e8am%le C -ate for single shhift C 1;V 4ouble shift 1:V *ri%%le shift C &;V 6et us sa$ $ou ha)e assigned single shift rate in the asset then Shift factor for single shift T5 1 4ouble shift C 1:F1; T5 1.: *ri%%le Shift C &;F1; CT5&
Is Pro0t !enter is created before !ost !enter in ! ? if $es( then wh$? $es u can( bcoL cost center has to assign with %ro0t centers. , #$ com%an$ has & mode of %a$ment method. 1C is resudial method and &. is %artial method. Now the scenario was I ha)e to clear the customer( which ha)ent made %a$ment within the s%eci0ed time( in that case I ha)e to charge interest on that customer. Now( the uestion is that which mode of %a$ment should I follow to clear that customer.What will be the a%%ro%riate %a$ment method inres%ect of com%an$ rules? and %lL. gi)e the reason. Normall$ in the com%an$s when the are clearing the %a$ment the$ will use standard %a$ment so in $our com%an$ if u dont ha)e that o%tion or else rights then %a$ment need to %a$ like last %artial %a$ment bcoL residual %a$ment will use when agreement will closed( so at last residual %a$ment will use for reagreement not for %a$ment clearing.
maintain )umber Ranges %or C- #ocuments Doto *!ode EANE
nter $our controlling area Select Drou%s button Put the cursor on !IN Press & Select the check bo8 to where $ou want to %ut to !IN Press : !lick on #aintain Icon Select Inter)al Icon and enter No ranges. Activity ype P"annin$ se
Normall$( each cost center %ro)ides a %ortion of the ser)ices in the acti)it$ %rocess of the whole enter%rise. *his does not a%%l$ to cost centers that were created for allocation %ur%oses onl$. *his %ortion of the acti)it$ %rocess can be uanti0ed into one or more acti)it$ t$%es( de%ending on the cost center categor$. Acti)it$ t$%es are used as a s$non$m of "A""ocation base" as used in business %ublications. Acti)it$ t$%es are used to determine the uantit$Cbased out%ut of a cost center. *he %lan acti)it$ uantities of %roduction and ser)ice cost centers must be reconciled with the master %roduction schedule in logistics. *his determines the reuired %lan acti)it$ uantit$( as well as the %lan ca%acit$. Acti)it$ t$%es are used %rimaril$ to control the acti)it$ uantities on the cost centers. *his enables $ou to measure the o%erating rate or the rate of ca%acit$ utiliLation of a cost center. *he following e8am%les describe how to %lan measurable acti)it$ uantities. 2ou can enter or con0rm these acti)it$ uantities in the actual data. +aluating the acti)it$ uantities with either iterati)e or manual %rices leads to secondar$ costs on the recei)ers for e8am%le( cost centers or orders. Production cost centers can usuall$ measure their %ortion of the acti)it$ %rocess e8actl$. *he %roduction cost center S1 9&1;
manufactures semiC0nished %arts to %roduce machines that are sold to the e8ternal market. *o do this( it uses the 0athing and Welding acti)ities. *hese acti)ities can be uanti0ed and measured e8actl$ so that each semiC0nished %art is to be lathed for /; minutes and welded for : minutes. *his means that the acti)it$ of this %roduction cost center can be measured using the acti)it$ t$%es 0athing minutes and Welding minutes . Administrati)e cost centers cannot usuall$ measure their %ortion of the acti)it$ %rocess in the same wa$ as the %roduction cost centers. or e8am%le( the %ersonnel cost center hires new em%lo$ees for %roduction( carries out %a$roll accounting( and conducts a%%raisals. #an$ administrati)e acti)ities are %erformed on this cost center that cannot be uanti0ed directl$ in terms of end %roducts T cost obects sold to the e8ternal market. what is the o and < le)el dunning? can an$ one %lease s%ecif$ the names of each < dunning le)el? )er$ time $ou can dun a customer $ou are crossing one le)el of dunning. *hough $ou can dun u%to a ma8imum of nine times ( $ou would normall$ resort to legal hel% after dunning three or four times( at the most. *he number of dunning le)els $ou need can be con0gured and theoreticall$ it ranges from ; to < le)els ; if $our com%an$ is run b$ an ineOcient management which does not bother to collect mone$ on time and < if $our management is too liberal with $our customers. , In !! > during APP run for sa$ )endor 1;;; s$stem is %rinting single check for few o%en items and for few o%en items indi)idual checks are %rinted. #$ client wa$s to %rint single check for on )endor. go to setu% %a$ment method %er com code
for %a$ment transaction b$ fbL% t.code. $ou will 0nd two 0eld for grou%ing items. %lL deselect both o%tion. the $our reuirement will full0ll ersion 4ana$e%ent
2ou need )ersion management if $ou want to adust obects that are not su%%orted b$ the #odi0cation Assistant. Place $our cursor on the obect concerned and choose Version management . 2ou can use the )ersion management function for -e%ositor$ obects when making modi0cation adustments. SP44 and SPA7 need three )ersions for an adustment, 1. +ersion of the new release acti)e )ersion &. +ersion that e8isted before the obect was modi0ed b$ the customer /. +ersion that e8isted after the obect was modi0ed b$ the customer *or Which 5b7ects Can ersions Be Created&
-e%ort -S+!4I;; %ro)ides an o)er)iew of the obects for which )ersions can be created. Creatin$ ersions
*he aim of )ersion management is to kee% track of all changes made to a -e%ositor$ obect. *herefore( the s$stem automaticall$ creates )ersions, •
Before a -e%ositor$ obect is modi0ed ach obect modi0ed is added to a change reuest. If the newest )ersion in )ersion management is not identical with the acti)e )ersion( the s$stem sa)es the obect status that e8isted before the change was made in )ersion management. Such backu% co%ies are identifed b$ an # or + in the )ersion o)er)iew.
•
When a change reuest is released
When $ou release the change reuest containing the obects modi0ed( the s$stem creates )ersions. *he reuest number is dis%la$ed in the )ersion o)er)iew together with the res%ecti)e )ersion. *o a)oid im%acts on runtime( no )ersions are created when obects are im%orted. In fact( this is not necessar$ because the change histor$ of the obect was com%letel$ recorded in the de)elo%ment s$stem. *he s$stem ne)ertheless creates a note in the )ersion o)er)iew when an obect has changed as a result of an im%ort. If reuired( $ou can also create )ersions when im%orting obects. *his makes sense( for e8am%le( if the de)elo%ment s$stem is reinstalled at regular inter)als and the )ersions recorded there are conseuentl$ lost. As a %rereuisite( $ou must set the %ro0le %arameter +-SA*I#P to A6WA2S in the *rans%ort #anagement S$stem the default )alue is N+- . *he s$stem then additionall$ creates )ersions, •
Before the im%ort If the newest )ersion in the )ersion database is not identical with the acti)e )ersion( the s$stem creates a backu% co%$ immediatel$ before the im%ort. *hese )ersions are identi0ed b$ an # in the )ersion o)er)iew.
•
After the im%ort After the im%ort( the s$stem creates a )ersion of e)er$ obect im%orted. *he number of the reuest im%orted is dis%la$ed in the )ersion o)er)iew together with the )ersion created. If an obect is contained in se)eral reuests which are im%orted simultaneousl$ using t% im%ort all ( for e8am%le( the s$stem creates onl$ one )ersion of this obect after the last reuest has been im%orted.
In a %roduction s$stem( these )ersions then tell $ou e8actl$ which status of an obect was acti)e at a %articular time. If we ha)e recei)ed a check from customer on ;& feb.1;( de%osited in bank on /rd and check cleared on :th feb. what are the ournal entries should be %assed for all three da$s? Also( what would be entries if check gets dishonoured in SAP?
;&.feb.&;1;C Bank SubCaccount 4r. *o !ustomer AFc ;/.feb.&;1;C No entr$ in SAP ;:.feb.&;1;C bank will sent BANE -!N!I6IA*IN S*A*#N* Bank #AinCaccount 4r. to BankCsub aFc 8ow do you %a9e an advance pay%ent to a vendor throu$h the APP& 2ou need to use a down %a$ment reuest to a )endor. *his will create a noted item in the )endor( which $ou need to include with the APP. *his will %ost the ad)ance to the )endor as a s%ecial DF6 transaction. *here are two ste%s to make an ad)ance %a$ment to a )endor, 1. !reate a down %a$ment reuest through *Ccode *-'. &. Post the down %a$ment through *Ccode *11; APP.
*he s$stem will %a$ for all down %a$ment reuests b$ check or bank transfer. 2ou can clear two general ledgers through transaction code C;9 %osting with clearing( %ro)ided both general accounts are o%en item managed accounts. *here is two com%an$ code with a common ta8 code. can it %ossible to de0ne diHrent gFl accounts with singal ta8 code...and the chart of AFc is same for both com%an$ codes *a8 code is alwa$s been de0ned at countr$ le)el onl$( for Single ta8 code we cant de0ne two diHerent DF6 accounts( at the time of de0ning onl$ it will thru the error of du%licate entr$. What are the ste%s to follow for customising Bank !harges?? SP-C4e0ne account for bank chargesC choose the ke$ BSP and assign account 'ow can I co%$ the DF6 accounts from one com%an$ code %lL? 1 Within the same client & Without the same client PlL tell me ste% b$ ste%( if %ossible?
