ENGINE ROOM MANUAL

© UK P&I CLUB

NOVEMBER 1996

ENGINE ROOM WATCHKEEPING MANUAL SECTION 1 TECHNICAL ENGINE ROOM WATCHKEEPING MANUAL SECTION 1....................................1 TECHNICAL................. TECHNICAL............................. ......................... .......................... .......................... ......................... ......................... .......................... .........................1 ............1

ENGINE ROOM WATCHKEEPING MANUAL

ENG-SEC1.DOC

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© UK P&I CLUB

NOVEMBER 1996

INTRODUCTION............ INTRODUCTION................................... .............................................. .............................................. .............................................. ............................................4 .....................4 1.1 RESPONSIBILITIES RESPONSIBILITIES...................... ............................................. ............................................... ............................................... ...................................... .....................5 ......5 1.1.1 Chief Engineer.................... Engineer........................................... .............................................. .............................................. .................................... .......................5 ..........5 1.1.2 Second Engineer/1st Engineer/1st Assistant Engineer........................ Engineer............................................... .................................... .......................5 ..........5 1.1.3 Communications Communications with the Company Company ............................................. ....................................................................... .............................5 ...5 1.1.4 Discipline............................ Discipline................................................... ............................................... ............................................... ...................................... .......................5 ........5 1.1.5 Reports - Officers Officers and Ratings................................... Ratings.......................................................... ...................................................6 ............................6 1.1.6 Repairs..................... Repairs............................................ .............................................. .............................................. .............................................. ...................................6 ............6 1.1.7 Speed and Fuel Consumption............................................ Consumption................................................................... ............................................6 .....................6 1.1.8 Freshwater. Freshwater........................ .............................................. .............................................. .............................................. .................................................6 ..........................6 1.1.9 Joining and Leaving.............................. Leaving..................................................... .............................................. ..................................................6 ...........................6 1.1.10 Inspections.................. Inspections......................................... .............................................. .............................................. .............................................. ..............................6 .......6 1.1.11 Engine Room Log Books............................. Books.................................................... .............................................. ..........................................6 ...................6 1.1.12 Reports....................... Reports.............................................. .............................................. .............................................. ............................................... ...............................7 .......7 1.1.13 Fire and Safety Regulations.......................................... Regulations................................................................. ...............................................7 ........................7 1.1.14 Allocation of Watchkeeping Watchkeeping Duties.............................. Duties..................................................... ...............................................8 ........................8 1.1.15 Accident Prevention.................. Prevention......................................... .............................................. ....................................................... ................................ .....8 1.1.16 Duty Engineer - Responsibilities............... Responsibilities...................................... .............................................. ......................................... ....................8 ..8 1.1.17 Officers Officers - Responsibilities............... Responsibilities...................................... .............................................. .................................... .......................... ..................8 .....8 1.1.18 Periodically Unattended Machinery Spaces (UMS)..................................................9 (UMS)..................................................9 1.1.19 Handover: Duty of Responsibility...................... Responsibility............................................. .............................................. ..................................9 ...........9 1.1.20 Pollution Prevention Prevention Control........................................ Control............................................................... ..............................................9 .......................9 1.2 CARE OF MACHINERY AND VESSEL.............................. VESSEL..................................................... ................................................. ...........................9 .9 1.2.1 General...................... General............................................. .............................................. .............................................. ............................................ ................................. ............9 9 1.2.2 Alarms..................... Alarms............................................ .............................................. .............................................. .............................................. ..................................10 ...........10 1.2.3 Operation of Machinery in an Emergency..... Emergency............................ .............................................. .....................................10 ..............10 1.2.4 Planned Maintenance Systems...................... Systems............................................. .............................................. .................................... ................10 ...10 1.2.5 Critical Equipment and Systems..................... Systems............................................ .............................................. .....................................10 ..............10 1.2.6 Specialised Equipment............................. Equipment.................................................... .............................................. ............................................ ......................12 .12 1.2.7 Deck Maintenance............................. Maintenance.................................................... .............................................. .................................................... .............................12 12 1.2.8 Engine Maintenance......................... Maintenance................................................ .............................................. .............................................. ..............................12 .......12 1.2.9 Electrical Electrical Maintenance............................ Maintenance................................................... .......................................................... ................................... ..........12 1.2.10 Reliability of Equipment.............................. Equipment..................................................... .............................................. .......................................12 ................12 1.2.11 Main Engine Trials....................... Trials.............................................. .............................................. .............................................. ................................12 .........12 1.2.12 Lubricating Lubricating Oils................................. Oils........................................................ .............................................. ..................................................13 ...........................13 1.2.13 Electrical Electrical Installation.................. Installation......................................... .............................................. ............................................. .................................13 ...........13 1.2.14 Auxiliary Auxiliary Machinery...................... Machinery............................................. .............................................. .......................................... ..............................14 ...........14 1.2.15 Boilers...................... Boilers............................................. .............................................. .............................................. .................................................... ...............................14 ..14 1.2.16 Emergency Emergency Steering Gear.............................................. Gear..................................................................... ....................................... .....................14 .....14 1.2.17 Continuous Survey of Machinery.................................... Machinery............................................................................. .........................................14 14 1.2.18 Stern Tubes............................ Tubes................................................... .............................................. .......................................................... ................................... ....15 1.2.19 Indicator Cards and Condition Monitoring...................................................... Monitoring...................................................... ......15 1.2.20 Vibration Monitoring............................... Monitoring...................................................... .............................................. ...........................................15 ....................15 1.2.21 Testing of Hold/Bilge Suction Lines..................................... Lines........................................................ ................................ .................15 ....15 1.3 BREAKDOWN MAINTENANCE............... MAINTENANCE...................................... .............................................. .............................................. .............................16 ......16 1.4 UPGRADING...................... UPGRADING............................................. .............................................. .............................................. ........................................................16 .................................16 1.5 MODIFICATIONS........ MODIFICATIONS............................... .............................................. .............................................. .............................................................16 ......................................16 1.6 MONITORING ................................16















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1.13 SUB-CONTRACTORS SUB-CONTRACTORS.................... ........................................... .............................................. ............................................................. ........................................18 ..18 1.14 PREVENTION OF CRANKCASE EXPLOSIONS................... EXPLOSIONS....................................................... .........................................19 .....19 1.15 OPERATIONAL OPERATIONAL INFORMATION.............. INFORMATION..................................... .............................................. ............................................ ..........................19 .....19 1.15.1 Valves - General.................. General......................................... .............................................. .............................................. ..........................................19 ...................19 1.15.2 Stops - Scheduled and Unscheduled................................ Unscheduled......................................................................... .........................................19 19 1.15.3 Emergencies.. Emergencies......................... .............................................. .............................................. .................................................... ......................................... ............19 19 1.15.4 Alteration Alteration of Speed...................................... Speed............................................................. .............................................. ....................................... .................20 .20 1.15.5 Starting Aids.................................... Aids........................................................... .............................................. ............................................... .............................20 .....20 1.15.6 Heavy Fuel Oil................................................... Oil.......................................................................... ................................................. ..................................20 ........20 1.16 REPAIRS AND DRY DOCKING.................................... DOCKING........................................................... .....................................................20 ..............................20 1.16.1 General........................ General............................................... .............................................. .............................................. ................................... ......................... ...............20 ..20 1.16.2 Inspection and Verification................ Verification....................................... ..................................................................... ................................................21 ..21 1.16.3 Reporting........................ Reporting............................................... .............................................. .............................................. ...............................................22 ........................22 1.16.4 Alterations Alterations of Fittings.................................. Fittings......................................................... .............................................. ........................................22 .................22 1.16.5 Supervision of Repairs...................... Repairs............................................. .............................................. ....................................... ...........................22 ...........22 1.16.6 Dry Docking.......................... Docking................................................. .............................................. .............................................................. ........................................22 .22 1.16.7 Dry Dock Inspection.................... Inspection........................................... .............................................. .............................................. .................................22 ..........22 1.16.8 Gas Free Certificate............ Certificate................................... .............................................. .............................................. ..........................................23 ...................23 1.16.9 Boiler Blow Down.................................... Down........................................................... .............................................. ............................................23 .....................23 1.16.10 Undocking.............................. Undocking..................................................... .............................................. .................................................... .....................................23 ........23 1.16.11 Repairs in service.............. service..................................... .............................................. .............................................. ..........................................23 ...................23 1.16.12 Repair Lists and Advice of Defects ................................................... ................................................................... .....................23 .....23 1.16.13 Major Spare Gear.......................... Gear................................................. .............................................. ............................................... .............................23 .....23 1.17 BUNKERS AND BUNKERING............ BUNKERING................................... .............................................. .............................................. ..................................23 ...........23 1.17.1 Liaison.................................. Liaison......................................................... .............................................. .......................................................... ................................... ......23 1.17.2 Bunkers - Safety Margin............................. Margin.................................................... .............................................. ........................................24 .................24 1.17.3 Specification........................ Specification............................................... .............................................. .............................................. ......................................... ...................24 .24 1.17.4 Blending.................................... Blending........................................................... .............................................. .............................................. .....................................24 ..............24 1.17.5 Bunkering Procedures Procedures....................... .............................................. .............................................. ..................................................24 ...........................24 1.17.6 Samples..................... Samples............................................ .............................................. .............................................. .....................................................25 ..............................25 1.17.7 Fuel Quality Testing Programme Programme....................... .............................................. .......................................................25 ................................25 1.17.8 Pollution Prevention.................... Prevention........................................... .............................................. ........................................................25 .................................25 1.17.9 Microbiological Microbiological Degradation...................... Degradation............................................. .............................................. ....................................... .................25 .25 1.18 TANK/HOLD INSPECTIONS............. INSPECTIONS.................................... .............................................. ..........................................................25 ...................................25 1.19 UNSCHEDULED UNSCHEDULED INSPECTIONS......... INSPECTIONS................................ .............................................. ........................................................26 .................................26 1.20 TESTING OF EQUIPMENT.................. EQUIPMENT......................................... .............................................. .............................................. .................................26 ..........26 1.20.1 Machinery Alarms and Shutdown Devices..................................... Devices........................................................... .........................26 ...26 1.20.2 Smoke/Fire Detection and Alarm Systems...................... Systems............................................. ...................................... ..................26 ...26 1.20.3 Fixed and Portable Gas Detection Equipment................................................. Equipment........................................................26 .......26 1.20.4 Gauges and Tools........................ Tools............................................... .............................................. .............................................. ..................................26 ...........26 1.21 OPERATIONAL OPERATIONAL GUIDANCE FOR DUTY ENGINEERS........................... ENGINEERS................................................27 .....................27 1.21.1 Introduction................... Introduction.......................................... .............................................. .............................................. ...................................... ........................27 .........27 1.21.2 Engineering Engineering Watch Underway...................... Underway............................................. ............................................................27 .....................................27 1.21.3 Taking Over the Watch................................ Watch....................................................... .................................................. ...................................... ...........28 28 1.21.4 Periodic Periodic Checks of Machinery........................ Machinery............................................... .............................................. ....................................28 .............28 1.21.5 Engine Room Log.................................................... Log........................................................................... ................................................. ............................28 ..28 1.22 PREVENTIVE PREVENTIVE AND REPAIR MAINTENANCE........................ MAINTENANCE............................................... ...................................... ................28 .28 1.23 BRIDGE NOTIFICATION.. NOTIFICATION.. ......29















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1.27.1 Watch Arrangements Arrangements...................... ............................................. .............................................. ............................................... .............................30 .....30

INTRODUCTION

The instructions, guidelines and allocation of responsibilities, as set out in this section are intended to ensure that the Company's managed vessels are maintained to a uniform standard and that sound engineering practice is applied.















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NOVEMBER 1996

RESPO RESPONSI NSIBI BILIT LITIE IES S

The C/E shall keep keep the Master advised of all matters relating to E/R staff, the technical mainten maintenance ance of the vessel and the operational state of equipment equipment under his control. The C/E and the Master are to come to a clear understanding on the procedures to be adopted and followed for engine manoeuvres in circumstances of reduced visibility, upon entering confined/ pilotage waters, and in the event of sudden emergencies. emergencies. The following following procedures are to be promulgated in writing and posted on the Bridge and in the Engine Control Room: • • • • •

Main Engine Failure Cont Contro roll llab able le Pitc Pitch h Fa Failur iluree (whe (where re app appli lica cab ble) le) Black Out Collision or Stranding Steering Gear Failure. 1.1.1 Chief Engineer

The Chief Engineer Officer is responsible to the Master and the Company for the following: a)

The The techni technica call mai maint ntena enanc ncee of the the vess vessel el and all all its its equi equipm pmen ent. t.

b)

The safe operation of all all machin machinery ery and equipment equipment on board.

c)

The The adm adminis inistr trat atio ion n of the the Tech Techni nica call Dep Depart artme ment nt..

d)

The The super supervi visi sion on of all all repair repairss carri carried ed out by by shore shore contra contractors ctors..

Ref Ref the Bridg Bridge/D e/Deck eck Watchk Watchkeep eepin ing g Manua Manuall for full full detail detailss on the Chie Chieff Engi Engine neer' er'ss responsibilit responsibilities ies together with those of all other ranks (Deck and Engine Room) on board. The Chief Engineer Engineer is required to become conversant conversant with the contents c ontents of this section and the applicable sections of the STCW Regulations. The provision provision of this guidance guidance to other Engineer Engineer Officers Officers is not a substitute substitute for written standing orders, which shall always be provided by the Chief Engineer to specify his own particular requirements. requirements. Such standing orders should draw the attention of watchkeeping officers to the guidance laid down in this manual and emphasise those points which are of special importance to the particular ship. 1.1.2 Second Engineer/1st Assistant Assistant Engineer

The Second Engineer/1st Assistant Officer is responsible to the C/E for the efficient running and mainten maintenanc ancee of all technic technical al equipmen equipmentt except except Radio Radio and Navigatio Navigational nal Aids. Aids. In the absence of the C/E, the 2nd Engineer will deputise for him on all matters. 1.1.3 Communications Communications with the Company

The C/E is to keep the Master advised on all occasions when he wishes to communicates















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1.1.5 Reports - Officers and Ratings

The C/E is responsible for completing the staff appraisal form for those personnel in his department, and forwarding same to the Company. 1.1.6 Repairs

The The Master' Master'ss agreem agreement ent must must be obtain obtained ed befor beforee under undertak takin ing g any any repair repair work whic which h necessita necessitates tes immo immobi bili lisi sing ng the vessel' vessel'ss engine enginess or reducing reducing the standby standby power (electrica (electrical) l) capacity. 1.1.7 Speed and Fuel Consumption Consumption

Strict economy in consumption of bunkers is to be observed where reasonably practicable. The Master, in consultation with the C/E, will decide upon the vessel's vessel's service speed between ports in order to maintain maintain the schedules required by the Owner/ Charterer. 1.1.8 Freshwater Freshwater

The C/E is to confer with the Chief Officer concerning the quantity of fresh water to be carried and is is to exercise strict control over the use of fresh water in the engine engine room. The Chief Chief Office Officerr and C/E must closely closely liais liaisee on the daily daily consum consumptio ption n of fresh fresh water. The soundings of fresh water tanks must be entered daily in the Deck Log Book. 1.1.9 Joining and Leaving

The off-signing C/E must prepare The Handover Report and the Chief Engineer's Checklist for Relief and discuss them with the on-signing C/E. All C/E's are required to complete this form and send a copy to the vessel's FS. This checklist serves as a reminder and must be used when reporting to the relief Chief Engineer. A copy of this report, signed by both Chief Engineer's must be forwarded to the Company. The information given in this checklist will assist the relief Chief Engineer during the first period on board. When completing the checklist, the best efforts should be made to inform about potential problems and irregular operations which have been experienced during the service period on board. 1.1.1 .1.10 0

Inspe nspecctions ions

The C/E is to be at all times familiar with the condition of the vessel and/or equipment under his control. He is to accompany the Master on inspections of the vessel and is to co-operate fully with other Departments to preserve the efficiency of the vessel. 1.1. 1.1.11 11

Engi En gine ne Room Room Log Log Book Bookss

The Engine Engine Room Log Book is to be completed in ink ink by the Duty Engineer. Engineer. The C/E is to enter all the additional information required by these instructions and sign the Log Book daily.

















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The original of the Engineers Log Book is to be forwarded to the office when completed. 1.1.12

Reports

The following reports are to be completed by the C/E at the frequency as indicated and forwarded to the FS. FS. Status reports of major items of machinery and any particular problems encountered or rectified to be forwarded monthly. The manufacturer’s "Machinery Operation Report" is to be completed when running at full speed in good weather during each passage of more than 24 hours, and at monthly intervals on long voyages. Indicator cards for main engine should be enclosed with with each report and for the auxiliary engines, where possible, about every 2,000 running running hours. "Condition Report, Aux. Eng." ref form TECH/012/CAE to be completed and forwarded at each cylinder head or major overhaul. "Report on Bearing Clearances" ref form TECH/011/RBC to be completed and forwarded every 6 months. "Report "Report on Crosshea Crosshead d Guide Clearances" Clearances" ref form TECH/010/CG TECH/010/CGC C to be completed completed and forwarded every every 6 months. "Pist "Piston on and and Line Linerr Insp Inspec ecti tion on Repo Report" rt" ref ref form form TECH TECH/0 /008 08/P /PLI LI to be comp complet leted ed and and forwarded after every inspection. "Crank "Crank Shaft Deflection" Deflection" ref form TECH/009/CSD TECH/009/CSD to be completed and forwarded forwarded every 6 months. Machinery Component Running Hours ref form TECH/019/UCH to be completed and forwarded every every 6 months. Boiler and cooling water logs to be completed and forward (also to the Chemical company) every month ref form Chemical Company Form. Impressed current log to be completed and forwarded every month ref form System Makers Form.















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The C/E is also to be actively involved involved in the vessel's Safety Safety Committee Committee meetings. He is to liaise liaise with the design designated ated officer officer with regard to checkin checking g and mainta maintaini ining ng fire protection protection equipment equipment throughout the vessel. 1.1.14 1.1.14

Alloc Allocati ation on of Watch Watchke keepi eping ng Duties Duties

The C/E is to allocate watchkeeping duties to his staff, ensuring that a competent Officer is always in in charge of the machinery machinery spaces. When the vessel is in port the C/E is to ensure that tha t either himself himself or the 2nd Engineer/1st Assistant is available available at any time. time. When the vessel is navigating in pilotage waters, during river transits and at all times as directed by the Master, the Chief Engineer must ensure that sufficient qualified personnel are on duty in the engine room. When the vessel is running UMS, any alarms that occur must be answered by either the Duty Engine Engineer er or the Chief Chief Engineer Engineer if he is not the Duty Engineer Engineer.. Under Under no circums circumstanc tances es whatsoever is the engine room rating, or any other personnel, authorised to answer any alarm condition in the engine room. 1.1. 1.1.15 15

Acci Accide dent nt Prev Preven enti tion on

The C/E is to make every effort to promote Accident Prevention on board the vessel. vessel. He is to ensur ensuree that his his staff staff are full fully y convers conversant ant with with the correct correct operat operating ing methods methods for all all machin machinery ery.. Particular Particular attention is to be paid to instruct instructing ing staff in correct procedure procedure for lighting boiler oil fuel burners and opening up any pressure vessel for internal inspection. The entire engine room staff should be familiar with the relevant sections of the Code of Safe Working Practices for Merchant Seamen, and the and the Company's Safety Manual. A routine should be established for checking and recording the condition of all hand tools and portable equipment, equipment, particular attention should be given to any electrical connections and cables. 1.1.16 1.1.16

Duty Duty Engine Engineer er - Respo Responsi nsibil biliti ities es

The Duty Engineer is directly responsible to the C/E and has full authority over the safe and economic operation opera tion of the main and auxiliary machinery during his duty period. Before being relieved, the Duty Engineer will complete all entries, as required, in the Engineers Log Book. The relief Duty Engineer will carry out a thorough examination of machinery spaces before taking over responsibility for the next duty period.















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NOVEMBER 1996

Providing Providing the electrical power necessary for navigational navigational and operational equipment, equipment, including steering gear.

1.1.18 1.1.18

Periodi Periodical cally ly Unattende Unattended d Machiner Machinery y Spaces Spaces (UMS) (UMS)

It is the responsibility of the Duty Engineer to notify the C/E of any malfunction or failure of any item affecting control contr ol and/or alarm systems. Upon receiving such information the C/E in cons consul ulta tati tion on with with the the Mast Master er will will then deci decide de if it is nece necessa ssary ry to reve revert rt to mann manned ed watchkeeping. When the vessel is running UMS and it is necessary for a person to enter the machinery spaces alone, he must: a)

Info Inform rm the the bri bridg dgee OOW OOW of his pre prese sen nce

b)

Report to the bridge OOW by telephone at intervals, not exceeding exceeding 20 minutes, minutes, or utilise the dead man alarm facility if fitted

c)

Infor Inform m the the brid bridge ge OOW OOW on depa departur rturee from from the the engin enginee room room that that the vesse vessell had had resum resumed ed UMS operation.

1.1.19 1.1.19

Handov Handover er:: Duty Duty of Respo Responsi nsibil bility ity

The Duty Engineer shall not be released from his duties until formally relieved by another duty engineer. engineer. When handing handing over to his relief relief the Duty Engineer shall inform inform him of all matters relating to the status sta tus of all machine machinery. ry. 1.1.20 .20

Pollution Prevention Control

Every Every endeavo endeavour ur must must be made made to avoid avoid pollut pollutio ion n of the atmosp atmospher here, e, seas seas and inla inland nd waterways. The provisions provisions of the International Convention(s) Convention(s) for the Prevention of Pollution Pollution of the Sea by Oil shall be complied complied with. In addition to local port regulations no pollutant is to be discharged overboard without without the permission of of the Master. Oil record books should be kept kept full fully y up to date date at all all times. times. Where Where the MARPO MARPOL L 73/78 (as amen amende ded) d) limit limitss are exceeded, please refer to Vessel Response Plan (SOPEP) and Oil Record Book Regulations. Any overboard discharge valve, that if inadvertently opened could result in oil pollution, must be locked closed during the vessel's port stay or when transiting restricted waters. 1.2

CARE OF MACHINER MACHINERY Y AND VESSEL VESSEL 1.2.1 General















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Where an Owner's written specification requires a computerised planned maintenance system, the hardware and software are provided as appropriate and the system is maintained on board by the Chief Engineer Engineer accordingl acc ordingly. y. Status computer disks are sent by the Chief Engineer to the FS on a monthly basis. Where applicable, Quarterly or 4 monthly Technical Reports are provided to Owners. 1.2.2 Alarms

All machinery protection devices and alarms must be tested at maximum 3 month intervals. Shou Should ld any any prote protecti ction on devi device ce or alar alarm m beco become me defe defect ctiv ive, e, the the C/E C/E must must be advi advise sed d immediately in order that he can decide upon the necessary precautions to be taken until the equip equipme ment nt has has been been repair repaired. ed. See See chec checkl klist ist of prot protec ecti tion on devic devices es (C/E (C/E Stan Standi ding ng Instructions). 1.2.3 Operation of Machinery Machinery in an Emergency Emergency

In all vessels the manufacturers instructions regarding the operation of the main machinery under under norma normall servi service ce condit conditio ions ns must must be strictl strictly y adhered adhered to excep exceptt under under emerg emergenc ency y conditions involving involving the saving of life or the safety safe ty of the vessel. In such cases, entries are ar e to be made made in the relevant log book(s). book(s) . 1.2.4 Planned 1.2.4 Planned Maintenance Systems Systems

The Planned Maintenance Systems are designed to incorporate as many items as possible of the vessel's equipment. equipment. It is important that maintenance maintenance work is kept to the schedule and that the requir required ed record recordss are proper properly ly mainta maintain ined ed.. The The frequ frequen encie ciess give given n for overha overhaul uls/ s/ inspec inspection tionss are, and can only be, be, guideline guidelines. s. The trading trading pattern of the vessel, vessel, climat climatic ic conditions and operational circumstances must be carefully considered and, when necessary, frequencies frequencies increased increased to cater for the prevailing prevailing conditions. conditions. The frequencies frequencies quoted should theref therefore ore be looked looked upon upon as mini minimu mums ms.. Vessel Vesselss whic which h do not have have formal formal plann planned ed maint maintenan enance ce system systemss should should undertake undertake overhaul overhaulss and inspect inspections ions at regular regular interva intervals ls as advised in the manufacturers' instruction manuals. 1.2.5 Critical Equipment Equipment and Systems

The Company have identified the following equipment and systems as being critical in that should they fail, may result in a hazardous situation Systems identified for programmed testing within the planned maintenance system are:















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Safety Fire lines, Pumps, Hydrants and Hoses Fixed Foam System Fixed Gas Extinguishing System Breathing Apparatus and Fireman’s Outfits Fire Detection and Alarm System Internal Communications Fire Dampers, Vents and Stops Lifeboats, Davits and Equipment Liferafts, Release System, and Equipment Lifejackets, Lifebuoys, and Flotation Aids Instruction Notices and Plans Epirbs and Transponders Permit to Work Systems and Personal Safety Equipment Bridge Radars/ Arpa Speed Log Navigation Lights and Shapes Ships, Gong and Whistle Gyro and Repeaters Auto Pilot and Steering Stand Rudder Indicators Signal Lamp ME Control System and Emergency Stop Internal Communications Equipment Echo Sounder Magnetic Compass Charts and Publications RDF Alarms including UMS Standby/ Backup Equipment and Systems Radio

NOVEMBER 1996

















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1.2.6 Specialised Equipment

Specialised items of equipment may require maintenance by shore based technicians. tec hnicians. In these circumstances the vessel advises the Company of the requirements and the responsible FS ashore makes the necessary arrangements for a suitable technician technician to attend. atte nd. 1.2.7 Deck Maintenance

General deck maintenance is ongoing under the supervision of the FS and the day to day supervision of the Master. A monthly record of work carried out is forwarded to the office by the Master (and Chief Engineer where appropriate). All maintenance and repairs are recorded in the vessels filing system and copies forwarded to the Company. Company . Vessel defects are notified to the responsible FS responsible FS by by Defect Reports or may be telexed if the operati operation onal al capacit capacity y of the vessel vessel is effect effected. ed. These These reports reports are used to assist assist in the formulation of a running repair list which forms the basis for riding squad repairs and docking repair lists. 1.2.8 Engine Maintenance

Engine and machinery maintenance is an ongoing operation under the supervision of the FS and the day to day supervision of the Chief Engineer. Records of maintenance are forwarded on a monthly basis to the responsible r esponsible FS. All maintenance and repairs are recorded in the Vessel's Filing System (VFS) and copies forwarded to the Company Company.. The Chief Engineers Monthly Report, Report , Voyage Abstract, Running Hours Report and Survey Reports enable the Company to monitor the maintenance progress and take any supportive/corrective action necessary















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thoroug thoroughl hly y warmed warmed throug through h to preven preventt water water damage damage or therm thermal al shock shock damage damage to the turbine. 1.2. 1.2.12 12

Lubr Lu bric icat atin ing g Oils Oils

Irrespective of the vessel's trading pattern, the Company requires the taking of lubricating oil samples on a regular basis, as directed by the supplier. The intervals for the taking of these samples must not exceed the following: Main Engine: (slow speed) speed) 3 months Main Engine: (medium speed) 2 months Stern Tube 6 months Alternators 3 months ME Gearbox (where (where applicable) 3 months C/P Propeller (w (where applicable) 3 mo months Other Other auxiliaries, auxiliaries, hydraulic hydraulic systems systems etc. 3 months months The samples taken from the main engine and the auxiliary engines must be a representative sample with the oil in circulation. It is importa important nt that all sampl samples es are subsequent subsequently ly taken taken from the same location . The instructions supplied with the sample kit are to be strictly adhered to when the samples are drawn and sent for analysis analysis.. The analys analysis is results results will be sent to the Company Company by the the Laboratory. Laborato ry. Any abnormalities will immediately be informed to the th e Chief Engineer. Engineer. The stern tube system must be tested monthly for water using the on board test kit and the results recorded in the ER log book . When receiving receiving large quantities quantities of lubricating lubricating oil oil a sample must be drawn and retained on board until the next delivery of lubricating oil has been received on board. The main engine sump sump must be fully fully charged charged as recommended by the the manufacturer.















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The vessel's shaft alternators if fitted, must not be used for E/R or domestic loads when the vessel is navigating in pilotage waters or during river transits. 1.2. 1.2.14 14

Auxi Auxili liar ary y Mach Machin iner ery y

In all cases where duplicate units are fitted, the operating time is to be equally shared between the two units. units. All All automatic automatic changeov changeover er devices devices are to be tested when putting putting units units into service and when when shutting shutting them down. Shutdowns should be tested at a t regular intervals. 1.2.15

Boilers

Adjustm Adjustment ent of safety valves valves.. It is required required that after every every survey, survey, the safety valves valves be adju adjusted sted to the correct correct safe safe working working pressure pressure.. This This adjust adjustme ment nt must be done to the satisfaction of the surveyor on the first first occasion when steam is raised on on the boiler. Where the firing arrangements arrangements are such that tha t normal working working pressure of the boiler cannot be attained a ttained until the vessel is under way, the safety valves are to be adjusted by the Chief Engineer to the correct correct safe safe worki working ng pressur pressure. e. This This is to be recorded recorded in the vesse vessels ls log book book and and the Classification Society Societ y and Company informed informed by telex. The logbook entry must be presented to the next attending Class Surveyor Surveyor for verification verification and to complete c omplete the societies records. The Company issues the following advice: a)

Whe When the the boil boiler erss are are in in serv servic ice: e:

i)

Proper Proper feed feed treatm treatmen entt shou should ld be admin adminis iste tere red d at all all times times and alka alkali lin nity ity, susp suspen ende ded d solids, and reserve levels maintained within the required parameters.

ii)

The The boi boile lerr water water test testss are are to be be mad madee at lea least st twice weekly and recorded.

iii) iii)

Maker' Maker'ss ins instru tructi ctions ons shoul should d be foll follow owed. ed.















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NOVEMBER 1996

It is the responsibility of the C/E to ensure that the CSM cycle is maintained up to date. Where applicable the C/E will arrange to progress the CSM and forward to the Head Office a list of items completed. completed. Originals Originals of Classifi Classification cation Interim Interim Certificates Certificates are to be retained on board, duplicates duplicates are to be forwarded to the Company. Company. 1.2.1 .2.18 8

Ste Stern Tu Tube bess

In vessels fitted with water cooled oil lubricated stern tubes there must always be sufficient water in the lower after peak, (or stern tube cooling tank), to cover the stern tube before using the main engine. 1.2.19 1.2.19

Indica Indicato torr Card Cardss and Condit Condition ion Monito Monitorin ring g

Indicator diagrams from the main engine, where applicable, must be taken as per Machinery Machinery Operation Report instructions or as considered necessary by the Chief Chief Engineer Engineer to to satisfy himself that the timing and combustion conditions are correct. This information should be forwarded to the Company in the monthly status report. Vessels with main engines fitted with the facilities for obtaining data for the manufacturers performance program, must forward the relevant data to the Company in the monthly status report . This data must be forwarded more frequently if the C/E has reason to believe that poor or reduced performance is suspected . 1.2. 1.2.20 20

Vibr Vibrat atio ion n Moni Monito tori ring ng

On specific vessels portable vibration monitoring equipment is provided in order to assess the performance of rotating rotating machinery. The manufacturer's instructions instructions provided with with the equipment are to be adhered to. The concept concept behind the use of this equipment is to identify trends. Therefore Therefore the accurate accurate















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1.3

NOVEMBER 1996

3.

Tests Tests carr carrie ied d out out shou should ld be ente entere red d in the the Deck Deck Log Log Boo Book. k.

4.

All iso isolati lating ng and and cros crosso sove verr val valves ves betwe etween en the the bal ballast last pum pumping ing syst system emss and and the the hold/bilge suctions are to be shut and the pressure in the hold suction lines should be monitored to ensure that over-pressurising of the main is is avoided.

5.

Afte Afterr pump pumpin ing g of ball ballas astt and and bilg bilges es,, the the secu securi ring ng and isola isolati ting ng of thes thesee indi indivi vidu dual al systems should be checked. The practice of just shutting the minimum number of valves to save time at future pumping must be avoided.

6.

Durin During g the the voya voyage, ge, sou sound ndin ings gs of hol holds ds sho shoul uld d be be taken taken dai daily ly.. A record record of of the the result resultss should be kept in the Deck Log Book.

BREAKDOWN BREAKDOWN MAINTENA MAINTENANCE NCE

All breakdown breakdownss are to be reported by the Master to the Company Company.. In circumsta circumstances nces where where the nature of the breakdown may be beyond the capacity of personnel on board to repair, Management ashore will arrange arrange for sub contractor contra ctor assistance. Detail Detailss of each each break breakdow down n are to be recorde recorded d in the vesse vessel' l'ss Deck Deck and Engin Enginee Log Books, Underwriters and Classification Society are to be informed as deemed necessary by the FS/TD after consultation with the Insurance Manager. 1.4 1.4

UPGR UPGRAD ADIN ING G

Where the vessel’s Owner decides or the Company recommends that certain areas or items of equipment require upgrading, the appropriate FS provides a proposed schedule of work, with estimated costs for approval by the Owner. Owner. When agreement is reached, reached, the FS arranges for the necessary materials and resources to be be made available. Instructions are then given to the vessel

















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•

Charte artere rers rs'' and Owners ners'' Insp Inspec ecti tio ons

•

Internal Safety Audits

•

Freque Frequenc ncy y of Machi Machine nery ry Fail Failure ure and conseq consequen uentia tiall off-h off-hire ire period periods. s.

1.7

CONTINUO CONTINUOUS US SURVEY SURVEY OF MACHINERY MACHINERY (CSM) (CSM)

NOVEMBER 1996

The Technical Director is responsible for ensuring that approximately 20% of each vessel's CSM items are credited each year. This is is monitored by referring to the Periodical and Annual Annual Listings Listings received from the Classification Society. 1.8

STATUTORY/FLAG STATUTORY/FLAG SURVEYS AND CLASSIFICATION CLASSIFICATION

Surve Survey ys of hull hull,, mach machin inery ery,, electr electrica icall and safety safety equip equipme ment nt are plan planne ned d and carrie carried d out in accordance with the appropriate rules and regulations. regulations. Certificates and periodical printouts from the vessel's Classification Society provide the necessary records of surveys and the next due date for survey. survey.















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NOVEMBER 1996

is maintained and incoming incoming reports from vessels vessels verified. The FS scrutinises scrutinises all reports, takes any any necessary action, initials each report before filing by the Fleet Secretary. 1.10 ON BOARD INSPECTIONS INSPECTIONS

Each Each vesse vessell is insp inspect ected ed by FS, Technical Director or by a repres represent entati ative ve appoi appointe nted d by the Technical Director at least twice per annum. annum. An inspection inspection report is compiled compiled and signed signed before submitting to the Master and the Technical Director . A copy is made availab available le for the Owners Owners as required. 1.11 CHARTERERS INSPECTIONS INSPECTIONS

The vessel's FS vessel's FS is is responsible for monitoring and recording all charterers, and in the case of tankers, Oil Majors Inspections. The Master is responsible for advising the Company of all inspections carried out. Each vessel may be, with the Owner's permission permission inspected inspected by Charterers. Reports received re ceived by the Company are scrutinised and if deficiencies are noted, the vessel is instructed to take corrective action.















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NOVEMBER 1996

1.14 PREVENTION PREVENTION OF CRANKCASE CRANKCASE EXPLOSIONS EXPLOSIONS

Care must be taken to avoid the conditions conditions that are necessary for for a crankcase explosion to occur. These are normally caused by excessive local over heating of moving parts and/or blowpast in the case of medium speed engines. Checking of bearing clearances, crankcase inspections and regular LO analysis will significantly reduce the chances of a crankcase explosion occurring. Where vessels vessels are fitted with a mist detector this unit is to be operational at all times. In addition routine inspection of the crankcase and feeling by hand for any hot spots should be carried out. Where vessels are fitted with bearing temperature sensors these should be closely monitored and any significant change in temperature investigated. Should a crankcase overheat the engine should be slowed immediately and stopped as soon as possible. possible. The LO supply supply should should be maintained maintained and the turning gear engaged and operated. UNDER NO CIRCUMSTANCES MUST ANY CRANKCASE DOOR BE OPENED UNTIL THE ENGINE ENGINE HAS COOLED COOLED DOWN TH THE E ENGIN ENGINE E MUST MUST NOT BE RESTAR RESTARTED TED















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1.15 1.15.4 .4

NOVEMBER 1996

Alte Alterratio ation n of Sp Spee eed d

Any alteration to the operational speed of the vessel must be agreed between the Master and the C/E. If this conflicts conflicts with the instructions instructions received from the Company or Charterer then the reason reasonss for the alterat alteration ion must must be commu communi nicat cated ed to the Compan Company y, with with full full details details recorded in the Deck and Engine Engine Room Log Books. The Duty Engineer must not alter the vessel's speed (pitch or rpm, as applicable) without informing the OOW on the Bridge beforehand, unless it is in response to orders direct from the Bridge or if exceptional circumstances in the engine room call for emergency action. 1.15. .15.5 5

Sta Startin ting Aid Aids

All persons concerned with the operation of diesel engines are advised to bear in mind the dangers that can arise from the use of volatile low flash point starting fluids in engines, particularly those which are started by admission admission of of compressed air to the cylinders. cylinders. Regard Regardles lesss of the engi engine ne starting starting arrang arrangem ement entss such such flui fluids ds shoul should d alway alwayss be used used in accordance with the makers instructions but never at the same time as cylinder or manifold heater plugs are being used or when the engine is hot.















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NOVEMBER 1996

The docking/refit specification contains advice on the vessel's date of availability and defines the work to be covered in the following following areas: • • • • • • • • • • •

General services Drydocking Hull preparation Painting Steel repairs/renewals Deck repairs Engine repairs Electrical repairs Accommodation re repairs Outside contractors Surveys.

The completed completed specific specificatio ation n is checked for accuracy accuracy and detail detail and then presented presented to the Technical Director for Director for authorisation. If required, a copy is forwarded to the vessel's Owner .

















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1.16.3

NOVEMBER 1996

Reporting

The attending FS forwards progress/status reports, in writing, to the Company and owners as required by the Technical Director. On complet completion ion of the dockin docking g a full drydoc drydockk repair repair report report is prepared prepared.. This This report report is forwarded to the Owner Owner and copies kept in the VFS on board board and by the Company. A drydocking/repair analysis form is prepared and forwarded to the owner if required and kept in the VFS on board and by the Company.















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1.16 1.16.8 .8

NOVEMBER 1996

Gas Gas Free Free Cert Certif ific icat atee

During repair periods no space is to be considered Gas Free unless a gas free certificate has been obtained and maintained maintained.. The certificate must state whether the space is gas free for hot-work or entry only. 1.16 1.16.9 .9

Boil Boileer Blo Blow Down Down

When it is necessary to steam a boiler during dry dockings the blow down valves and cocks must be secured to prevent accidental discharge discharge into the dry dock. 1.16 1.16.1 .10 0

Undo Undock ckin ing g















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NOVEMBER 1996

daily log entry is to be made showing the bunkers and lubricating oils remaining on board. All bunker receipts receipts are to be signed signed by the Chief Engineer. Engineer. 1.17 1.17.2 .2

Bunk Bu nker erss - Safe Safety ty Marg Margin in

The Master must ensure that the quantity of bunkers stemmed is sufficient to enable the vessel to arrive at the next bunkering bunkering port with an adequate safe margin of of usable oil. oil. Although Although the Master should consider the relative bunker costs and other commercial factors involved, he must consider all aspects of the vessels minimum stability requirements, the weather prospects and ensure a minimum safe margin. Normally this would be 5 days fuel oil and 7 days diesel oil where used for aux. engines.















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NOVEMBER 1996

Heavy and diesel bunkering must not be carried out concurrently and no internal transfers of heavy or diesel should take place during bunkering operations. 1.17.6

Samples

Sealed samples drawn off during bunkering in the presence of the C/E must be retained on board for a period of twelve months. If samples samples are not delivered delivered on board, the Company Company must be advised. 1.17.7 1.17.7

Fuel Fuel Qualit Quality y Te Test sting ing Prog Progra ramme mme















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3.

Weld We lded ed attachm attachment ent of frame framess to ship ship's 's shel shelll and to brack brackets. ets.

4.

Defo Deform rmat atio ion n of fram frames es and and brac bracke kets ts

NOVEMBER 1996

Special attention should should be paid to the forward two holds and to the aftermost hold. 1.19 UNSCHEDULED UNSCHEDULED INSPECTIONS INSPECTIONS

The Technical Director will ensure that the FS directly responsible for the vessel visits the vessel at least twice per year and formulates full f ull reports which are evaluated by the Technical Director.

















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NOVEMBER 1996

The Chief Engineer should notify the FS in good time when equipment requires to be sent















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NOVEMBER 1996

should not leave the machinery spaces unsupervised in a manner which would prevent the















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c)

NOVEMBER 1996

Recordin Recording, g, in in the Engi Engine ne Room log or other suita suitable ble document, document, the equip equipmen mentt worked worked on and















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NOVEMBER 1996

electronic equipment throughout the ship should be performed with the cognisance of the Duty















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NOVEMBER 1996

The Duty Engineer while in charge of a watch, should not be assigned or undertake any task















ENGINE ROOM MANUAL

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