Email Writing

EMAIL WRITING SAMPLE: SAMPLE 1: Using the following phrases, write an email with minimum of 70 words to the customer Mr. Gill Roy explaining delay to the project. Payment processing system – Schedule – 10th May (Friday) – Unexpected power outage – 3 days – Overall delay – 7 days – includes recovery of lost work – will not recur Answer: Dear Gill Roy, The project “Payment processing system” was scheduled to be delivered on 10th May (Friday). However, due to an unexpected power outage in offshore site for past 3 days we lost few of our works for which we don’t have backup too. So we can’t recover our lost work. Hence we are expecting an overall delay in the delivery for a maximum of 7 days within which the team will work on the issues and everything will be sorted out. Apologies for the delay and we will ensure that the mistake will not recur in future again. Regards Your Name

Note - Do not try to bring in unwanted message. A professional mail should be short and precise. It should not be too much of descriptive and lengthy. It should be neat and crisp.

SIMILAR QUESTIONS Email 1:- Write an email to your team member appreciating his hard work which resulted in a completion of your team project on time. Email 2:- Write an email to your client explaining the delay in a project as a team member was ill. Email 3:- You are the project leader for a team of 20 members. As the team members are not submitting the weekly ti me sheets regularly, you need to email them stressing the need to submit without fail. Using the following phrases, write an email with a minimum of 70 words and a maximum of 10 0 words to your team members informing the same. Phrases:- can be accessed online – lead to loss of pay – every week – do not default – used to bill client – actual w orking hours – by friday – failure to adhere – time sheet filling application Email 4:- You are a part of corporate communication team in your com pany. The working time period is revised as 8:30 am to 5:00pm. Using the following phras es, write an email with a

minimum of 70 words and a maximum of 100 words to the employees in your company informing the sam e. Phrases:- by 30 minutes to avoid traffic – effect from next week – lunch duration – revised working time – free breakfas t – office will start earlier – till the end of r ainy season – will be in effect Email 5:- As your company is doing good business and expanding, you r company is relocating it’s office to a new address. Using the following phrases, write an email with a minimum of 70 words and a maximum of 100 words to your customer informing the change in address. Phrases:- near outer ring r oad – shifting to – bigger office space – November 10 – change in telephone number – new address is provided below – fourth floor – Cesina Business Park Email 6:- Using the following phrases, write an email with a minimum of 70 words and a maximum of 100 words to your parents describing the experience related to your first campus interview. Phrases:- 80 minutes – tensed – formal shirt – negative marking – write a program – early in the morning – writte n test – four member panel – explain – very happy Email 7:- Using the following phrases, write an email with minimum of 70 words to your manager Mr. Thejha requesting him to join the meeting Phrases:- ti me-Out of office-Monday-Completion-back up-apologize-request- work overnight

Email 8: Write an e-mail to request to conduct a training session for your associates using the following phrases, with a minimum of 50 words and a maximum of 150 words. training – sixteen associates – tenth – twelfth August – three days – communication skills – assertiveness – telephone etiquette – e-mail writing – confirm – two days – clarifications Email 9: You are Anna and you have to write a mail to Jack for seeking permission to bring the camera in company premise. Outline: Bring- camera- high tea- celebrations- security personnel – ontime delivery – instructcafeteria- not working area

Email 10:

Write an e-mail to request to conduct a training session for your associates using the following phrases, with a minimum of 50 words and a maximum of 150 words. Phrases:- training – sixteen associates – tenth – twelfth August – thre e days – communication skills – asser tiveness – telephone etiquette – e-mail writing – confirm – two days – clarifications

Email 11:

Write an e-mail to request a client supplier to share promotional products which can be used as gifts for the upcoming festive season using the following phrases, with a minimum of 50 words and a maximum of 150 words. Phrases:-interested in products- quantity and price- quick delivery – packaging –process duration