Early Event Planning Template

Early Event Planning For Heal the World Fashion Show Name of event – what (launch of new program)

Heal the World Fashion Show 13th February 2011

Date of event

5:00 pm to 11:00 pm

Time of event Location of event

Hall of Fame ( Limkokwing University) Alexandra Kuznetsova

Event coordinator/contact person Target audience – who Who is this promotion targeted at? What does the audience need to know? What will hold their interest?

Message – what What do you want to say to the target audience? What do you want them to know/do? Objectives – why Be clear about what you hope to achieve with this event.

There is over 9,000 studying at Limkokwing University, they are the main target audience for this fund raising program. • •

Students of LUCT Employees of LUCT (Staff)

The event is organized to promote Limkokwing University of Creative Technology as an organization that values charitable causes, to highlight its dynamic philosophy and educate students about the multicultural environment prevailing at campus. • Obtain funds for charity through the fashion show •

Limkokwing Students Involvement to support Global Charity

•

Description of event – what

Evaluation criteria established Did it come in on budget?

Checklist Who will be involved in the event Date/s of event determined Location/venue for event booked Message determined Objectives set

Build a good environment to strengthen the relationship between students and lecturers. The event is organized to promote Limkokwing University of Creative Technology as an organization that values charitable causes and fashion show will be presented by the Limkokwing students as the models and the clothes are final assignment of students. The event is estimated for 400 paying students + 50 invited guests (which are honourable guests, beloved lecturers, Organizing Team Members and additional manpower) = 550 persons. Ticket is priced approximately RM 20.00 per person. 450 paying students + 50 invited guests = Estimated 500 persons

All Check

Early Event planning

Early event planning Budget Sponsorship

Person responsible Zohaib sunesara

Protocol Anything that needs to be approved by the Management

Chua Kha Menn

Invitations Special guests  Invitations sent

Catering Beverages Food

Early event planning Advertising Press, Radio and University newsletter Education News  Media release

Staffing Extra required Staff to meet and greet guests Ambience  Arrangements  Background music

Chua Kha Menn

Zohaib sunesra and Fu Si Ning

Person responsible

Bereni

Li Qi and Fu Si Ning Li Qi and Li Yue

Action The Limkokwing students as the models and the clothes are final assignment of students and the fashion show are sponsor by the fashion companies This show is organized with the help of the Limkokwing University, hence the Hall of Fame is rented free of charge. The Invited guests (which are honourable guests, beloved lecturers, Organizing Team Members and additional manpower) SmokeHouse Restaurant Provide mixed international food for 200 people and Victoria Station Provide food for 250 people.

Action Banner and posters are already displayed and Radio wing also start promotion for fashion show We requested from Manpower to Wings Cafe and Makan Laa. Sound system Arrangements by LUCT

Date to be completed 5 days before the show

Done on 7th January 2011

31th January 2011

6th February 2011

Date to be completed

15th January 2011

9th February 2011

4th February 2011

Early event planning Guest comfort  Wheelchair access  Toilet facilities Hospitality  Welcome guests at entrance

Person responsible Li Yue

Bereni

Action We requested from Furniture and Toilet facilities to LUCT We requested our FMCB Facility to Welcome guests.

Date to be completed 10th February 2011

2nd February 2011