Sk Primier

A Guide or Sangguniang Kabataan Ocials (English Version)

A Guide for Sangguniang Kabataan Officials (English Version)

Copyright  2008 Local Government Academy (LGA) National Barangay Operations Office (NBOO) Department of the Interior and Local Government (DILG)

All rights reserved. Portions of this primer may be used for education and training purposes. When using such for publications and learning materials, please acknowledge your reference. ISBN 978-971-0383-48-1 Printed and bounded in Manila, Philippines. Published by: Local Government Academy Department of the Interior and Local Government 8/F Agustin I Bldg., F. Ortigas, Jr. Road, (formerly Emerald Ave.) Ortigas Center, Pasig City 1605 Philippines Tel Nos. (632) 634-8430 / 634-8436 www.lga.gov.ph and National Barangay Operations Office Department of the Interior and Local Government 3rd Floor, A. Francisco Gold Condominium II EDSA cor. Mapagmahal St., Diliman, Quezon City 1100 Philippines Tel Nos. 920-5476; 925-1138; 925-1139 www. dilg.gov.ph

message My Congratulations to the newly-elected Sangguniang Kabataan ocials! This Guidebook or Sangguniang Kabataan aims to equip you with the inherent powers, duties and unctions o your positions. As elected SK ocials, you will represent the voice o the youth in representing their rights and responsibilities in nation building. You have to remember that as young as you are your actuations will make a dierence in determining the success o your community. I hope that you will set exemplary practice not only to your generation but also to other politicians to make a shit in the political arena. Again, my congratulations and I wish you success in your new responsibility.

RONALDO V. PUNO Secretary

message

The Guidebook or Sangguniang Kabataan was created to help newly-elected Sangguniang Kabataan ocials to perorm their duties and unctions eciently. The youth represents the majority o the population o the country. With the recent crop o youth leaders we need to set straight their roles in crating laws and harness their conviction on issues that will eect changes in the country. I am condent that this guidebook will come in handy to the new set o SK ocials. May you perorm to the best o your ability to set as good examples to your ellow youngsters. Wishing you good luck on your new endeavors!

AUSTERE A. PANADERO Undersecretary or Local Government

message

In behal o the National Barangay Operations Oce o the Department o the Interior and Local Government, I would like to extend my congratulations to the newlyelected Sangguniang Kabataan ocials.

This Guidebook or Sangguniang Kabataan was developed to aide you in perorming your duties and responsibilities as you are considered neophytes in the political arena.

I hope that this guidebook will be benecial or you to learn your crat in the niche o politics.

Congratulations and Good luck!

JOHN M. CASTAÑEDA, CESO IV Director IV

A Guide for Sangguniang Kabataan Ofcials

What is the Katipunan ng Kabataan? The Katipunan ng Kabataan (KK) is an assembly o youth in the barangay composed o all Filipino citizens at least 15 to less than 18 years o age who are actually residing in the barangay or at least 6 months and registered in the list o the Sangguniang Kabataan or in the ocial barangay list in the custody o the barangay secretary. The Sangguniang Kabataan (SK) is the youth council or body tasked to govern the KK which shall be composed o the ollowing: 1. SK Chairman 2. 7 SK Members The SK secretary and the SK treasurer shall be appointed by the SK chairman rom among the SK members.

ADMINISTRATIVE REQUIREMENTS OF NEWLY ELECTED SANGGUNIANG KABATAAN (SK) OFFICIALS UPON ASSUMPTION TO OFFICE Within thirty (30) days upon assumption to oce, the Sangguniang Kabataan ocials shall accomplish and submit the ollowing: 1.

Oath or Armation o Oce in the prescribed orm, which shall be led with the oce o the SK Chairman and the Civil Service Commission [Sec. 92, LGC and Sec. 40, Admin. Code];

2.

Sworn Statements o Assets, Liabilities and Net Worth (SALN), list o relatives within the 4 th civil degree o consanguinity or anity in government service; and 1


3.

Personnel Data Sheet (PDS) [Sec. 91 (a), LGC].

The SALN and PDS shall be led with the Oce o the Deputy Ombudsman o their respective region and to the Oce o the SK Chairman. [Rule VII, Sec. 1 (c) (3), IRR o RA 6713]

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POWERS AND FUNCTIONS

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I.

The Sangguniang Kabataan

The Sangguniang Kabataan as the representative o the youth shall perorm the ollowing: a.) Promulgate resolutions necessary to carry out the objectives o the youth in the barangay; b.) Initiate programs designed to enhance the social, political, economic, cultural, intellectual, moral, spiritual and physical development o the members; c.) Hold und raising activities, the proceeds o which shall be tax exempt and shall accrue to the general und o the SK: provided however, that in the appropriations thereo the specic purpose or which such activity has been held shall be rst satised; d.) Create such bodies or committees as it may deem necessary to eectively carry out its programs and activities; e.) Submit annual and end-o-term reports to Sangguniang Barangay on their projects and activities or the survival and development o the youth in the barangay; .) Consult and coordinate with all youth organizations in the barangay or policy ormulation and program implementation; g.) Coordinate with the appropriate national agency or the implementation o youth development projects and programs at the national level; and h.) Exercise such other powers and perorm such other duties and unctions as the SB may determine or delegate or as may be prescribe by law or ordinance. [Sec. 426, LGC] 4


II. Sangguniang Kabataan Chairman The SK Chairman shall perorm the ollowing roles, duties and responsibilities: a.) An ex-ocio member o the sangguniang barangay and shall exercise the same powers, discharge the same duties and unctions, and enjoy the same privileges as the regular sangguniang barangay members [Sec. 430, LGC]; b.) Chairman o the committee on youth and sports development [Sec. 430, LGC] ; c.) Call and preside over all meetings o the Katipunan ng Kabataan and the Sangguniang Kabataan; e.) Implement policies, programs and projects within his jurisdiction in coordination with the sangguniang barangay; .) Exercise general supervision over the aairs and activities o the Sangguniang Kabataan and ocial conduct o its members, and such other ocers o the Sangguniang Kabataan within his jurisdiction; g.) With the concurrence o the Sangguniang Kabataan, appoint rom among the members o the Sangguniang Kabataan, the secretary .and treasurer, and such other ocers as may be deemed necessary; h.) Exercise such other powers and perorm such other duties and unctions as may be prescribed by law or ordinance; and [Sec. 432, LGC]

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i.) Member o the Barangay-based Institutions, such as, but not limited to: 1. Barangay Development Council (BDC); 2. Barangay Peace and Order Committee (BPOC) pursuant to EO 366, DILG MC 2002-02 and POC 2002-05; 3. Barangay Council or the Protection o Children (BCPC) pursuant to PD 603, RA 7610 and DILG MC 2002-121; 4. Barangay Disaster Coordinating Committee (BDCC) pursuant to PD 1566; 5. Barangay Anti-Drug Abuse Council (BADAC) pursuant to DILG MC 99-236; 6. Barangay Ecological Solid Waste Management Committee (BESWMC) pursuant to RA 9003, DILG MC 2001-38 and DILG MC 2004-151.

III. Sangguniang Kabataan Secretary The unctions and duties o the Sangguniang Kabataan secretary are: a.) Keep all records o the katipunan and Sangguniang Kabataan; b.) Prepare and keep the minutes o all meetings o the katipunan ng kabataan and Sangguniang Kabataan; c.) Prepare all orms necessary or the conduct o registration, elections, initiatives, reerenda, or plebiscites, in coordination with the barangay secretary and the COMELEC; and d.) Perorm such other duties and discharge such other

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unctions as the chairman o the Sangguniang Kabataan may prescribe or direct. [Sec. 432, LGC]

IV. Sangguniang Kabataan Treasurer The unctions and duties o the sangguning kabataan treasurer are: a.) Take custody o all Sangguniang Kabataan property and unds not otherwise deposited with the city or municipal treasurer; b.) Collect and receive contributions, monies, materials, and all other resources intended or the Sangguniang Kabataan and katipunan ng kabataan; c.) Disburse unds in accordance with an approved budget or the Sangguniang Kabataan; d.) Certiy to the availability o unds whenever necessary; e.) Submit to the Sangguniang Kabataan and to the sangguniang barangay certied and detailed statements o actual income and expenditures at the end o every month; and .) Perorm such other duties and discharge such other unctions as the chairman o the Sangguniang Kabataan may direct. [Sec. 433, LGC]

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V. The Sangguniang Kabataan (SK) Task Forces There shall be in every barangay task orces to be organized as ollows: a.) Green Brigade Task Force Head - 1st SK Member Members - 10% o the katipunan ng kabataan b.) Livelihood and Entrepreneurship Task Force Head - 2nd SK Member Members - 10% o the katipunan ng kabataan c.) Disaster Coordination and Health Task Force Head - 3rd SK Member Members - 10% o the katipunan ng kabataan d.) Education Services. Moral Recovery Activities and AntiDrug Campaign Task Forces Head - 4th SK Member Members - 20% o the katipunan ng kabataan e.) Sports Program and Community Immersion Activities Task Force Head - 5th SK Member Members - 20% o the katipunan ng kabataan .) Inrastructure Task Force Head - 6th SK Member Members - 10% o the katipunan ng kabataan

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g.) Legislative Works Task Force Head - 7th SK Member Members - 10% o the katipunan ng kabataan [Art. XVIII, Sec. 1, 2001 Katipunan ng Kabataan and Sangguniang Kabataan Constitution and By-Laws,]

VI. Meetings o the SK In order to ulll the above unctions, the SKs are expected to: a.)

Meet regularly once a month on the day, time, and place to be arranged among themselves;

b.)

Conduct special meetings that may be called by the SK chairperson or any three (3) SK members by giving a written notice to all members o the date, time, place, and agenda o the meeting at least one (1) day in advance;

Notices o regular and special meetings should also be given to the barangay captain and to the Sangguniang Barangay.

VII. Quorum Required A majority o all elected SK members shall constitute a quorum to transact ocial business. I there is no quorum, the presiding ocer may declare a recess until such time as a quorum is reached. A majority o the SK members present may also adjourn rom day to day and may orce the immediate attendance o

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any member absent without good cause. They can do this by designating a member o the SK, with the assistance o local police orce member/s, to arrest the absent member and present him/ her at the session. I there is still no quorum, no business shall be transacted.

BENEFITS AND PRIVILEGES OF SK OFFICIALS a.) During their term, all SK ocials are exempted rom payment o tuition and matriculation ees while enrolled in public tertiary school including state colleges and universities (SUCs); b.) The SK chairman is entitled to the same compensation, allowances, emoluments and such other privileges enjoyed by the sangguniang barangay ocials; and [Sec. 434, LGC] c.) The SK chairman, as ex-ocio member o the sangguniang barangay, is entitled to the same leave privileges as those enjoyed by appointive local ocials.

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ETHICAL STANDARDS AND CONDUCT OF SK OFFICIALS

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Guidelines on how public ofcials conduct themselves It is important or all SK ocials to remember that they are covered by Republic Act 6713 or the “Code o Conduct and Ethical Standards or Public Ocials and Employees”, a guidelines on how public ocials, including SK ocials, are expected to conduct themselves. Specically, it provides that public ofcials are accountable at all times to the people and should discharge their duties with utmost responsibility, integrity, competence, and loyalty; act with patriotism and justice; lead modest lives; and uphold public interest over personal interest. 1.

Duties o public ofcials a.) Act promptly on letters and requests. SK ocials must respond to letters and requests sent by the public within teen (15) working days rom receipt thereo; b.) Submit annual perormance reports. SK Chairpersons and SK Federation Presidents should submit a perormance report o the local SK within orty-ve (45) working days rom the end o the year. This report should be open and available to the public within regular oce hours; c.) Process documents and papers expeditiously. Ocial papers and documents should be processed and completed within a reasonable time and should contain not more than three (3) signatories as much as possible; d.) Act immediately on the public’s personal transactions. Public ocials should attend to anyone who wants to avail o the services o their oces; and e.) Make documents accessible to the public. Ocial papers and documents should be readily available to the public within reasonable working hours.

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2. Norms o Conduct o Public Ofcials The SK, as public ocials, should observe the ollowing as standards o personal conduct in the discharge and execution o ocial duties: a.) Commitment to public interest. SK ocials should uphold the public’s interest over and above personal interest; b.) Proessionalism. SK ocials should enter public service with utmost devotion and dedication to duty. They should perorm and discharge their duties with the highest degree o excellence, proessionalism, intelligence and skill; c.) Justness and sincerity. SK ocials should at all times respect the rights o others, and should rerain rom doing acts contrary to law, good morals, good customs, public policy, public order, public saety and public interest. They should not dispense or extend undue avors on account o their oce to their relatives; d.) Political neutrality. SK ocials should provide service to everyone without unair discrimination; e.) Responsiveness to the public. SK ocials should extend prompt and courteous service to the public. As much as possible, they should ensure openness and clarity o inormation; .) Nationalism and patriotism. Public ocials should at all times be loyal to the Republic and to the Filipino people; g.) Commitment to democracy. SK ocials should maintain the principle o public accountability and maniest the supremacy o civilian authority over the military. They should uphold the Constitution and put loyalty to country above loyalty to persons or party; and h.) Simple living. SK ocials should lead modest lives appropriate to their positions and income.

3. Prohibited acts and transactions or public ofcials 13


SK ocials should not engage in the ollowing unlawul acts and transactions: a) Financial and material interest. SK ocials should not, directly or indirectly, have any nancial or material interest in any transaction requiring the approval o their oce; b) Outside employment and other activities related thereto. During their term, SK ocials should not accept jobs in any private enterprise regulated by their oce or engage in the private practice o their proession, unless expressly allowed by the law; c) Disclosure and/or misuse o condential inormation. SK ocials should not use or share condential or classied inormation ocially known to them by reason o their oce and not made available to the public; and d) Solicitation or acceptance o gits. SK ocials should not solicit or accept, directly or indirectly, any git, gratuity, avor, entertainment, loan or anything o monetary value rom any person in the course o their ocial duties. This also includes gits rom a person other than amily or relatives during celebrations or estivities i the git is o signicant value or i the git is given in anticipation o, or in exchange or, a avor. The law does, however, allow SK ocials to accept

the ollowing kinds o gits or grants rom oreign government: 1.) Gits o nominal value; 2.) Gits in the nature o a scholarship, ellowship grant, or medical treatment; and 3.) Travel grants or expenses or travel taking place entirely outside the Philippines i such is consistent with the public interest and is permitted by the head o the oce to which he/she belongs. 14


4. Grounds or Disciplinary Actions Like any elective local ocial, SK ocials ace certain sanctions i they do not ulll their duties or use their powers properly. An SK ocial may be disciplined, suspended, or removed rom oce on any o the ollowing grounds: a.) Disloyalty to the Republic o the Philippines; b.) Culpable violation o the Constitution; c.) Dishonesty, oppression, misconduct in oce, gross negligence, or dereliction o duty; d.) Commission o any oense involving moral turpitude or an oense punishable by at least prison mayor; e.) Abuse o authority; .) Unauthorized absence or teen (15) consecutive working days, except in the case o members o the Sangguniang panlalawigan, sangguniang panlungsod, sangguniang bayan, and sangguniang barangay. g.) Application or, or acquisition o, oreign citizenship or residence or the status o an immigrant o another country; and h.) Such other grounds as may be provided in the Code and other laws. [ Section 60, LGC]

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BASICS OF PARLIAMENTARY PROCEDURE

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I. Basics o Parliamentary Procedure 1. What is Parliamentary Procedure? Parliamentary Procedure is a set o rules and precedent governing ormal proceedings o a deliberative body or assembly, as in the case o the provincial, city, municipal or barangay council. 2. What is the objective o the Parliamentary Procedure? It aims to ensure an order and smooth conduct o deliberations, which depends to a large measure on the skills o the presiding ocer (also reerred to as “The Chair” who controls all the discussion). 3. What are the “sessions o the sanggunian or council”? a. “Regular Sessions” are sessions which are convened at scheduled times and deal with both the general and usual business o the sanggunian, and b. “Special Sessions” are sessions which are called as the need arises to tackle specic item(s) or issue(s). 4. How to address the presiding ocer? During the sessions o the sanggunian, members address the presiding ocer as Mr. or Madam Chairman/ Chairperson; the chairperson reers to himsel or hersel in the third person. 5. How to address the members? Individual members o the body in session are reerred to in the third person. 17

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or and the speakers who are against the motion. d.) No member shall speak the second time until all members who need to speak have had the chance. 12. How to terminate a debate? a.) To terminate the debate, the presiding ocer may signal this intention by asking the members: “Is the membership ready to act on the questions? b.) I there should be opposition, he may call or a voice vote or show hands. The Chair should see to it that the question has been adequately deliberated upon beore the Chair’s nal action. c.) On the other hand, a member may initiate to terminate the debate by saying: I move the previous question. This motion cannot be debated and must be put to vote immediately which requires a 2/3 vote o the members. [ISKOLAR-BOS Manual]

II. Minutes o a meeting or Session Minutes reers to the ocial document recording o what happens during session or meeting o a deliberative body like the Sangguniang Kabataan. 1. The Sangguniang Kabataan Secretary is responsible or the preparation o the minutes. In his absence,the Sangguniang Kabataan may choose rom among themselves a temporary secretary. 2. Minutes o the meeting shall contain the ollowing: a.) Name o organization calling or holding the meeting. 21


b.) The place or venue o the meeting/assembly. c.) Date and time o meeting. d.) Attendees e.) Agenda o the meeting .) Minutes o the previous meeting, which may refect data/ gures, letters, reports and legal papers that might be used as reerence to keep the meeting run smoothly and ruitully. 3. In preparing the minutes o the meeting, it shall be brie and shall cover the essential points.

III. How to drat and adopt SK Resolution A Resolution is an act o the Sanggunian Kabataan on matters involving ministerial unctions or duties, expressing its collective desire or an objective whose realization is dependent on another body or entity.

1. Essential parts o a Resolution: a.) Heading

- is that which indicates the origin o the resolution b.) Number - refects the series in the order o the local resolutions. c.) Title - expresses in a single sentence the substance o the entire resolution. d.) ‘Whereas” Clauses - that which enumerates the purpose o the resolution e.) Main Resolutory Portion- that which shows the name o the principal authors, the certication o the presiding ocer and attestation o the SK Secretary; and the nal approval o the SK Chairman. [Sangguniang Kabataan- Handbook or New Youth Councils by Jose P. Abletez] 22


ANNEXES

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C. DIRECTORY OF DILG REGIONAL OFFICES DIRECTORS’ NAME

REGION

CONTACT NUMBERS

MANUEL V. BIASON Regional Director

Region I Aguila Road City of San Fernando, La Union

(072) 888-3106 888-2294 Fax # 888-2108

RENATO L. BRION Regional Director

Region II Regional Gov’t. Center Carig, Tuguegarao City

(078) 844-1296 844-1978 Fax # 846-2155

JOSEFINA C. GO Regional Director

Region III Regional Govt. Center Brgy. Maimpis, San Fernando City, Pampanga

(045) 860-5425 961-3277 Fax # 961-2904

ROBERTO C. ABEJERO Regional Director

Region IV-A FTI Complex Taguig City

(02) 838-4301 loc. 3911 838-5323

ROLANDO L. RAFAEL Regional Director

Region IV-B 3/F Santos & Sons Building 973 Aurora Blvd. cor. Dapdap St., Quezon City

(02) 995-7726 995-8576 Fax # 995-7725

BLANDINO M. MACEDA Regional Director

Region V Rizal St., Albay District Legaspi City 4500

(052) 820-2086 480-1493 Fax # 245-5029

EVELYN A. TROMPETA Regional Director

Region VI 6 Paola St., Fort San Pedro Iloilo City 5000

(033) 335-0465 Fax # 336-2653

PEDRO A. NOVAL Regional Director

Region VII Sudlon, Lahug Cebu City 6000

(032) 253-5481 253-5489 Fax # 253-1581

WILLIAM C. PALER Regional Director

Region VIII Kanhuraw Hills Tacloban City 6500

(053) 321-2078 321-2080 Fax # 321-2093

LORETO T. BHAGWANI Regional Director

Region IX Convention Center Pasonanca, Zambo. City 7000

(062) 991-5235 Fax # 991-6012

QUIRINO M. LIBUNAO Regional Director

Region X Km. 3, Upper Carmen Cagayan De Oro City 9000

(088) 858-2192 350-9580 Fax # 858-2191

RODOLFO Z. RAZUL Regional Director

Region XI 58 McArthur Highway Matina, Davao City 8000

(082) 297-2724 296-2577 Fax # 297-2600

BUAGAS B. SULAIK Regional Director

Region XII LTP Compound Cotabato City 9600

(083) 381-0183 Fax # 381-0180

RENE K. BURDEOS Regional Director

CARAGA MATIMCO Building J.C. Aquino Avenue Libertad, Butuan City

(085) 342-1363 341-1976 Fax # 342-2134

PATRICK D. ONUS Regional Director

Cordillera Admin. Region (CAR) Barangay Center Baguio City 2600

(074) 442-3515 444-3591 Fax # 443-9840

ROBERTO C. ABEJERO Concurrent Regional Director

National Capital Region (NCR) LMP Building, Ermin Garcia St., Cubao, Quezon City1100

(02) 912-8963 912-8965 Fax # 912-8960

ANSARUDDIN A. ADIONG Regional Secretary

ARMM ARMM Complex, Cotabato City

(064) 421-1397 Fax # 421-1379

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