Rules for Writing Formal Letters in English In English there are a number of conventions conv entions that should be used when writing a formal or business letter. Furthermore, you try to write as simply and as cl early as possible, and not to make the letter longer than necessary. Remember not to use informal language like contractions. Addresses: 1) Your Addr ess
The return address should be written in the top right-hand corner of the letter. 2) Th e Addres Address of the person person you ar e wr wr iti ng to
The inside address should be written on the left, starting below your address. Date:
Different people put the date on different sides of the page. You can write this on the right or the left on the line after the address you are writing to. Write the month as a word. Salutation or greeting: 1) Dear Dear Sir or M adam, adam,
If you do not know the name of the person you are writing to, use this. It is always advisable to try to find out a name. 2) Dear Dear M r J enki ns, ns,
If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, Dr, etc.) and the surname only. If you are writing to a woman and do not no t know if she uses Mrs or Miss, you can use Ms, which is for married and single women. Ending a letter: 1) Yours faith fu ll y
If you do not know the name of the person, end the letter this way. 2) Your s sin cer cer el y
If you know the name of the person, end the letter this way. 3) Your signatur signatur e
Sign your name, then print it underneath the signature. If you think the person you are writing to might not know whether you are male of female, put you title in brackets after your name. Content of a Formal Letter First paragraph The first paragraph should be short and state the purpose of the letter- to make an enquiry, complain, request something, etc. The paragraph or paragraphs in the middle of the letter should contain the relevant information behind the writing of the letter. Most letters in English are not very long, so keep the information to the essentials and concentrate on organising it in a clear and logical manner rather than expanding too much. Last Paragraph The last paragraph of a formal letter should state what action you expect the recipient to take- to refund, send you information, etc.
Abbreviations Used in Letter Writing The following abbreviations are widely used in letters:
asap = as soon as possible cc = carbon copy (when you send a copy of a letter to more than one person, you use this abbreviation to let them know) enc. = enclosure (when you include other papers with your letter) pp = per procurationem (A Latin phrase meaning meanin g that you are signing the letter on somebody else's behalf; if they are not there to sign it themselves, the mselves, etc) ps = postscript (when you want to add something after you've finished and signed it) = please turn over (to make sure that the other person knows the letter continues on the other side = pto (informal) of the page) RSVP = please reply Outline: A Covering Letter A covering letter is the one that accompanies ac companies your CV when you are applying for a job. Here He re is a fairly conventional plan for the layout of the paragraphs. Openi Openi ng Paragraph
Briefly identify yourself and the position you are applying for. Add how you found out about the vacancy. Paragraph Paragraph 2
Give the reasons why you are interested in working for the company and why you wish to be considered for that particular post. State your relevant qualifications and experience, as well as your personal qualities that make you a suitable candidate. Paragraph Paragraph 3
Inform them that you have enclosed your current CV and add any further information that you think could help your case. Closin Closin g Par Par agraph
Give your availability for interview, thank them for their consideration, restate your interest and close the letter. Outline: A Letter of Enquiry A letter of enquiry is when you are approaching a company speculatively, that is you are making an approach without their having advertised or announced a vacancy. Openi Openi ng Paragraph
Introduce yourself briefly and give your reason for writing. Let them know of the kind of position you are seeking, why you are interested and how you heard about them. Paragraph Paragraph 2
Show why their company in particular interests you, mention your qualifications and experience along with any further details that might make them interested in seeing you. Paragraph Paragraph 3
Refer to your enclosed CV and draw their attention to any particularly important points you would like them to focus on in it. Closin Closin g Par Par agraph
Thank them, explain your availability for interview and restate your enthusiasm for their company and desire to be considered for posts that might as yet be unavailable.
Sample letter 1: Covering letter
12, Kenmore Road Littletown LT12 9BH 1st December 2001 Mr G. Sands Fitness First Lake Road Littletown LT1 5MX Dear Mr Sands Re: Fitness Instructor FF/32
I am writing to apply for the job of Fitness Instructor, as advertised in Thursday's Courant. This is an ideal job for me given my enthusiasm for sport, my related experience ex perience and qualifications. Sport and fitness training have always been important to me, which is why I chose to take a BTEC Diploma in Sports Science. I obtained distinctions in the Sports Anatomy & Physiology and Sports Injuries modules last year and am confident that I will get similar marks in Exercise Physiology, Mechanics of Sport and Sp orts Supervision & Management this year. I am a confident user of Microsoft Office 2000 and have worked extensively with Fitness Publisher, a program for analysing fitness. As you can see from my m y CV, I've taken the opportunity to gain extra qualifications that were on offer at college, which has helped me get part-time work as a pool attendant. I'm called on to provide cover during busy bu sy times so am used to working irregular hours at short notice. I've also run a lunchtime aerobics class at college since the start of this year. I finish college in six weeks and am keen to find a job rather than carry on with further full-time study. I could start any part time work or training sooner as many of m y classes are finishing and most of my assignments are done. I look forward to hearing from you. Yours sincerely Louise Longford
Sample letter 2: Business letter
Whitcomb Polytechnic 20-30 Newcastle Road Whitcombe Tyne and Wear WT5 4AH 11 October 2007 The General Manager Fukuoka Motors (UK) Ltd PO Box 137
York Road Loughton Durham LT3 5HD Dear Sir I understand from my colleague, Professor William Jones, who v isited your Loughton plant last month, that you sometimes allow groups of students to tour the factory and see for themselves how Japanese production techniques operate in a European environment. Professor Jones himself was most impressed by his own visit, and recommended that I write to you. Would it be possible for a group of 20 Business Studies students - male and female, aged between 18 and 22 from Whitcomb Polytechnic to visit you before the end of this term, which is on the 21 December? I realise that you must receive many requests for such visits, and that the time available may already be booked up. If it is not, and you are able to see us, I should be most grateful if you could suggest a date and let me know of any normal conditions you lay down for visits of this kind. I look forward to hearing from you. Yours faithfully
B Farrant (Dr) Senior Lecturer COVER LETTER
Jane Doe 123 Spruce Avenue Anytown, MI 12345
John Smith, Human Resources Manager Acorn Merchandising 456 Maple Way Anytown, MI 67890
June 23, 2009
Re: Customer Service position
Dear Mr. Smith: Thank you for agreeing to answer my questions earlier this week regarding your website advertisement for the Customer Service position currently available at Acorn Merchandising.
My qualifications and experience complement the responsibilities outlined in your advertisement and include over 10 years of customer service experience in increasingly challenging roles. I have been able to advance in my career through demonstrated initiative and the ability to work effectively under pressure. In my most recent position, as Customer Support Representative at a large pharmaceutical manufacturing company, I was given the opportunity to overhaul our entire department. M y modifications increased our efficiency by 57%. I have developed the ability to work independently in a complex environment, which has strengthened my communication and organizational skills. My training includes a secretarial diploma and courses in Organization and Resource Management. As you can see by my resume, I have an ongoing commitment to professional development. I would be available to start this position with 2 weeks‘ notice. I look forward to hearing from you to further discuss this opportunity. I can be reached at the numbers indicated below; a message can be left on my machine if I am not available. Thank you for your consideration.
Respectfully, Jane Doe FORMAT:
Please note that a full colon full colon is placed after the name or title and not a comma, which is used only in casual writing. Introduction
This section should briefly indicate the position for which you are applying; here, you can also thank the employer for an earlier conversation you may ma y have had with him or her regarding re garding the position or indicate how you heard about the position (i.e., from a website, a newspaper ad, etc.). Body
Here, you will list your qualifications, experience, and an y specific points of note, such as availability. You should also highlight your skills and characteristics as they pertain to the position. This part of the cover letter is all about showing the employer what you have to offer and why you're the right candidate for the job. Closing
In the closing of your cover letter, thank the employer for his or her time in reviewing your application. You should also mention that you look forward to discussing the position in more detail with the employer in the near future. Ask him or her to "contact you at the number (or numbers) listed below," which will be placed after your signature at the bottom of the page. The closing also includes the final salutation, which can be written as follows: Sincerely, or Respectfully, Note that in each case, a comma a comma follows the final salutation. After the closing salutation, double-space and type your name. If you will be printing and mailing this letter, leave four lines between the final salutation and your typed name, which will give you room to sign your name. On the next line under your typed name, type your phone number(s), since you mentioned in your closing for him or her to contact you at the number(s) shown below.
Example complaint letter:
56 Disgruntled Street Somewhere Unhappy 1AM MAD
Customer Service Manager That Awful Company Somewhere Awful UR BAD June 15, 2008
Dear Sir/Madam, I am writing today to complain of the poor service I received from your company compan y on June 12, 2008. I was visited by a representative of That Awful Company, Mr. Madman, at my home on that day. Mr. Madman was one hour late for his appointment and offered nothing by way of apology when he arrived at noon. Your representative did not remove his muddy shoes upon entering my house, and consequently left a trail of dirt in the hallway. Mr. Madman then proceeded to present a range of products to me that I had specifically told his assistant by telephone I was not interested in. I repeatedly tried to ask your representative about the products that were of interest to me, but he refused to deal with my questions. We ended our meeting after 25 minutes without either of us having accomplished an ything. I am most annoyed that I wasted a morning (and half a da day's y's vacation) waiting for Mr. Madman to show up. My impression of That Awful Company has been tarnished, and I am now concerned con cerned about how my existing ex isting business is being managed by your firm. Furthermore, Mr. Madman's inability to remove his muddy shoes h as meant that I have had to engage the services, and incur the expense, of a professional carpet cleaner. I trust this is not the way That Awful Compan y wishes to conduct business with valued customers — — I have been with you since the company was founded and have never encountered such treatment before. I would welcome the opportunity to discuss matters further and to learn of ho w you propose to prevent a similar situation from recurring. I look forward to hearing from you. Yours faithfully,
V. Angry
FORMAT:
The layout of a complaint letter
Writing a letter of complaint is partly about getting an a nnoyance off your chest (think of it as therapy) and partly about seeking redress for a wrongdoing. To achieve both ends successfully, adhere to the following three-step sequence: Step 1: Clearly state the facts of your case/causes for your complaint. Step 2: Outline/discuss why you are so unhappy/upset. Step 3: In some instances, it may be appropriate to set out your thoughts on a remedy/fix that would be amenable to you and/or others; in other instances, it is best to leave the solution in the hands of the perpetrator.
College recommendation letter sample
To Whom it May Concern: I am pleased to recommend Anita School, who has been a student in my math class for the past p ast three years. During that time, I have come to know her as a strong student and a role model for her peers. Anita is a rare type of student who combines exceptional natural ability with a willingness and eagerness to learn. Anita is able to help her peers with difficult mathematical concepts, but does so in a way that is both practical and non-condescending. Although she is aware of her natural ability in the area of o f mathematics, Anita is constantly challenging herself. She is part of the school‘s Mathletics Team, which challenges local college/university students in mathematical competitions. She is also active in the community of the school by being bein g a member of Greenpeace, and a cheerleader, while also playing defense on our school‘s soccer team. Anita would make an excellent ex cellent candidate for early admissions. I recommend her without hesitation . Should you have any questions, please feel free to contact me. Sincerely, Jo-Anne Smith Head of Mathematics Anyschool Employee recommendation letter sample
To Whom it May Concern:
Anita Job was employed as an Administrative Assistant from 2002 – 2002 – 2005. 2005. During her time at Inatech, Anita was responsible for office support, including word processing, scheduling appointments and creating brochures, newsletters, and other office literature. Anita fulfilled employment responsibilities with little supervision. The position required interaction with the public, as well as the ability to liaise between different departments. departments. Success was dependant on strong communication and interpersonal skills. I am happy to act as a reference for Anita and can speak to her customer service skills, work ethic, co mputer literacy, and professionalism. Please feel free to contact me should you require further information.
Sincerely,
Tom Thomson Community Involvement Coordinator Inatech FORMAT:
The best way to go about abou t creating content for your recommendation letter is to take some time and plan what you want to say. We suggest the following points as a guide to organizing the content of your letter:
Introduce yourself and state your position. Say how you know the candidate and how long you have known him or her. Outline the candidate's skills that are relevant for the position, a nd any relevant experience. Give a brief description of his or her personal qua lities, for example, helpful, calm, etc.
Mention how the person interacts with others, for ex ample, a good team player, considerate of o f colleagues, etc. Say why, in your opinion, the candidate is suitable for the position and what you believe he or she could offer the organization. Emphasize anything outstanding about the candid ate. For example: What are their particular talents? Mention any important gaps in the candidate's skills or knowledge.
Formal request letter sample for a Reference Name ad Surname of the recipient Street Name and Number Postcode and City Country Dear Mr. Jonas, I was wondering whether it would be suitable for you to write a reference for me. I would be very grateful, if you are a re able to witness my capabilities for employment, and the skills I gained during my work at Diligent United Company. At the moment, I am in a pursuit of employment and your reference would be inevitable attachment to my job application. I believe that it will increase my chances to find a better job position, as you are very influential in this business sector. If I am able to assist you in writing the reference or you need any an y data to fill it in, please let me know. I will be available 24/7 at tel. XXXXXX or e-mail me at: XXXXXXX. Thank you for your consideration of this request. Sincerely yours, Signiture Formal thank you letter sample for a job interview 25/06/2013
Dear Ms. Knox.
Thank you very much for the job interview that we had yesterday, for the Account Manager job placement. I really enjoyed our conversation, and I believe will mean a lot for my future work at Danube United. Also, your
presentation had given me broad view of the tasks and obligations for this position, which perfectly matches my interests. According to my qualifications and skills, I am eager to start working for you as soon as possible.
I would also like to mention that I posses strong administrative skills intending to use at your Company. I believe that I can improve the process of attracting new buyers with several administrative and computer programming methods that I will bring to your company compan y environment. My team work skills will enable me to pass that knowledge to the younger colleagues and I am certain that it will contribute a lot to the company‘s compan y‘s culture and vision.
Again, thank you very much for your time and consideration; I am looking forward from hearing from you soon.
King Regards, Maya Pataki, [Signature] Formal thank you letter sample
25/06/2013 Dear Mr. Kaisaris, Thank you very much for assistance and help that you have given me during my last meeting at your Office. It really helped me a lot in my job search.
I honestly believe that your advices and an d guidance has resulted with a positive outcome for me, as I have successfully applied and been accepted for two job placements. Your attitude was above your job description and contributed a lot to my career prospects.
Thank you very much again and I wish you a lot of success I your career.
Kind regards, Elena Papules
[Signature] Formal apology letter sample May 12, 2013 Formal apology letter sample Sender Name and Surname Address of the Sender Recipant Name and Surname Address of the Recipient
Dear Mr Robinson Please accept this letter as my formal apology for wh at happened on on our last business dinner held on .01/28/2013..
It was not my intention to cause an y damage or inconvenience. inconvenienc e. In retrospect, I believe the situation resulted from great tension and pressure I felt due to importance of this event. While this is by no means an excuse for my behavior, knowing the cause will help me guard against future mistakes.
Again, I am sorry for what happened. If you would like to continue this conversation, please feel free to call me at 00 000 000000. I look forward to hearing from you and putting this matter behind us.
Sincerely, Sender Name and Surname Formal dinner invitation letter sample Name and Surname Street Name and Number Postcode and City Country
Dear Mr. Surname of the recipient ,
With this letter Mr. and Mrs. Holmes hereby wish to invite you to a gala dinner celebrating the graduation of their daughter Ms. Caren Holmes. The ball will take place at the Kings Palace Hotel, Crystal hall on Wednesday the 2nd of August. The dress code is formal.
We hope you will manage to join us for a night of toasts, toa sts, good cheer and gourmet delights celebrating this great honor for our family. Proceedings will start with a display of fireworks at 8 pm,. A four course dinner will be served in the Crystal hall at 9.00. All guests will have free parking on their d isposal at the front gate of the venue.
Please complete the attached Rsvp and return to the address stated above b y the 21nd of July. Unfortunately we are not in position to accept replies received after this date. On behalf of Ms Homes, I look forward to your attendance.
Mr. V. James
Head of Protocol Formal invitation letter sample Name ad Surname of the recipient Street Name and Number Postcode and City Country
Dear Mr. D. Jones, You are kindly invited to a gala dress ball celebrating the birthday of MrsSarah Smith. The ball will take place at the Crystal Hotel on Tuesday the 2nd of July. The dress code is formal. Proceedings will start with a display of fireworks at 8 pm while a program of events will be delivered to you upon arrival. A four course dinner will be served in the Montgomery hall at 9.00, whereby whereb y Mrs Smith will make her arrival and welcome each of you personally. Free parking will be on disposal to guests at the front gate of the venue. Please complete full details on the attached Rsvp and return to the address stated above by the 3rd of July. Ju ly. Unfortunatelly we are not in position to accept replies received after this date. On behalf of o f Ms Smith, I look forward to your attendance. Mr. V. James Assistant to Mrs Smith. Sample Letters from Friends and Relatives to Judge P rior to Sentencing
January 1, 1990 Dear: Prior to your sentencing, you may have h ave friends and relatives write letters of support to the judge which the judge will consider in imposing sentencing. Because of the sentencing guidelines, the judge does not have a great deal of discretion as to you sentence, senten ce, however, at times strong letters of support can influence a judge to sentence a defendant at the low end of the guideline range. I have enclosed a letter and an outline you can provide to any person you ask to write character letters on your behalf. In addition to letters of support, the judge will allow up to three character witnesses to address the court at sentencing. If you would like to present cha racter witnesses to the court at sentencing, please discuss this matter with me as it gets closer to the sentencing d ate. As always, if you have any questions, please donât hesitate to contact me. Very truly yours, F. Clinton Broden
January 1, 1990 To: Friends and Family of Insert 1 From: F. Clinton Broden Re: Letters to the Judge in connection with Insert 2's sentencing As you know, Insert 1 will be facing senten cing before United States District Judge Insert 3 in connection with his guilty plea to Insert 4. The sentencing is c urrently scheduled for Insert 5. Some of you may be thinking of writing a supportive letter about Insert 2 to the Judge in an effort to help Insert 2 receive the lightest possible sentence. The purpose of this memorandum is to advise you of the proper manner of doing this in terms of when and where to send the letters, proper manner of addressing add ressing the Judge, and some do's and don't's about content. The letter (but not the envelope) should be addressed to: Honorable Insert 3 United States District Judge 1100 Commerce Street Dallas, TX 75242 The proper manner of addressing the Judge Jud ge is "Your Honor" or "Dear Judge Insert 6." The letter should refer to Insert 2 by name either between the address and the salutation or in the first sentence. The letter should also contain your return address and the date. Generally, the letter should be between one and three
pages long. As to content of the letter, we want to be able to show the Judge the many positive aspects of Insert 2's character and background. Attached to this Memorandum is a brief outline that you can use to help you with your letter. Of course, it is important that you write your own letter in your own words. You should identify in the letter how you know Insert 2 and for how long. It might be good to include, from personal experience, a specific and heartwarming example of Insert 2's generous, kind, and/or loving character. A more general letter about a lengthy and positive relationship in which Insert 2 has been a t rustworthy and caring friend or family member is also helpful. In contrast, it would not be useful to declare tha t Insert 2 is or must be innocent inno cent or to express resentment as to his treatment by the government or the Judge; there is always a risk that such sentiments will be attributed to him and be held against a gainst him. Likewise, remember that Insert 2 is accepting full responsibility for having done things he should not have done, which he acknowledges were illegal, and which he knew or should have known at the time were wrong. Some indication that you recognize the same, but still have the high opinion of him that you have, can be helpful. So as you can see, the focus should be on Insert 2 as a person, and not on any feelings as to his guilt or innocence, about whether someone else is really to blame b lame for what has happened to Insert 2, or about the criminal justice system in general. Very important: Please make sure that you DO NOT MAIL YOUR LETTER DIRECTLY TO THE JUDGE -- MAIL IT TO MY OFFICE (at the address on this letterhead). This is critical because,
although you of course will include in your letter only what you consider to be information that will be helpful to Insert 2 at sentencing, there is always a possibility that someone may unintentionally include something that could actually be harmful. Before I send a letter to the Judge, I need to check it in light of my experience so that I am confident co nfident that we submit only potentially helpful material. In addition, I will want to submit all the letters to the Judge at one time in an organized way. wa y. I cannot do this if the letters don't all go through me. It is also very important that I receive your letters no later than two weeks prior to sentencing so tha t I can review them, suggest changes if necessary, receive any revised letters, and organize them all as part of a cohesive sentencing package for Insert 2 that I can submit to the Judge in advance of the sentencing date. Thank you all in advance advanc e for your help and support suppo rt to Insert 2 in this important time. Honorable Insert 3 Return Address United States District Judge Date 1100 Commerce Street Dallas, TX 75242 Re: Insert 1 I. Relationship: a. In what capacity do you know Insert 1? (i.e. relative, friend, spouse) b. How long have you known him? c. Feelings for Insert 2 (Important to show love, friendship, respect)
II. General statement of support: a. Do you understand the trouble Insert 2 is in? b. Have you talked with him about his trouble? c. Are you able to help him in any way? (Place to live, job, other support) III. Statement on character: a. What good things can you say about Insert 2. b. Mention character traits (honesty, courage, love, etc. and examples) c. Offer any personal experiences or insights that ma y help the Judge understand Insert 2's true cha racter. IV. Conclusion: a. Express to Judge in your own words how Insert 2 knows he has done wrong, regrets doing what he did, and wants to go forward with his life. b. Because probation is a possibility in this case, it is Insert Insert to tell the Judge that you do not think society would benefit from sending Insert 2 to jail and tha t a prison sentence would be b e detrimental to all concerned. It is important to explain why you think this. Respectfully yours, Your Name
KEY
INSERT 1: (Defendant's full name) INSERT 2: (Defendant's first name) INSERT 3: (Judge's full name) INSERT 4: (Offense) INSERT 5: (Sentencing date) INSERT 6: (Judge's last name)
Probation Eligible (IVb) ________Yes ________No
How to Write a Great Thank You Letter Many people are confused about the unspoken rules of writing a great thank you letter. Generally, when you receive a gift of any kind (yes, even the ones you‘re not particularly fond of) you should send back a thank you letter or note to express your appreciation. In this post, we will discuss the different rules of writing a great thank you letter and what should or should not be included. Things you SHOULD include in your thank you letter:
• You should address the recipient of the letter the same way same way you would address them if you were having a conversation with them. For instance, if you call your boss Mr. Jones – Jones – address address him as such in the letter. Since most of us call family and friends by their first names, it is fine to do so in your thank you letter. • You should include the actual name of the gift you received. Rather than simply saying, ―Thank you for the gift,‖ you would say, ―Thank you for the beautiful gift basket you sent for C hristmas.‖ • Elaborate on the previous statement to explain briefly briefly how the gift was used. For instance, you might say, “We loved and enjoyed all of the treats in the basket, but the hot cocoa was our favorite!” If favorite!” If money was sent, do not include everything you purchased with the money. Something simple will suffice, for example, “Thank you for your kindness. Your gift will help a lot as we collect the things we need for the new house.” • Thank them again as you close the letter. Things you SHOULD NOT include in your thank you letter:
• Rather than starting your letter with something like, “I am just writing to tell you…,” simply you…,” simply start by thanking the recipient of the note. They already know you are writing to tell them something! • When writing a thank you letter, do not add other details. d etails. Avoid using the opportunity opportunity to update the recipient on details of your life, job, etc. A thank you letter is just that – that – a a letter to say thank you. Save S ave the details for an actual letter, e-mail or phone call. • If the gift was cash, never include the amount or even the word ‗money.‘ Simply tell the individual thank you for the generous gift and what you plan on using it for. Example: “Thank you so much for your generosity. We plan to use it toward our kitchen supplies for the new home.” Other tips for your thank you letter –
• Keep Keep your thank you letter short and sweet. A short letter that expresses your gratitude for the gift is perfect and will not bore the individual. • Another thing you should remember is to get your letter out quickly. Two to three weeks is perfect and eight weeks is the absolute latest you should be sending out thank you letters. • Avoid a generic ‗thank you‘ card and opt for cute postcards or stationary instead. Even a blank card with a beautiful or striking image on the front is perfectly perfectly acceptable. When you send thank you notes, it allows individuals who have sent gifts to know how much you appreciated them and how important their gift was. Use the tip s above as well as the sample letter below to help you write a great thank you letter! If you‘re still having having trouble writing your thank you letter or something else – else – stop stop by Priceless by Priceless Writers and a nd my partners and I will give you a hand!
Sample Thank You Letter
Dear Aunt Christina, Thank you so much for the beautiful train ornament you sent be fore Christmas. It looked very charming on our tree. Todd and I both loved it because it reminds us how much we love visiting you and hearing the distant whistles of the trains close by. We will cherish it for all of our Christmases to come! Thanks again. Love, Judy and Todd SAMPLE 2: Dear Mr./Ms. Last Name, Thank you for taking the time to talk with me today. I sincerely appreciate app reciate the time you spent reviewing my my career goals and recommending strategies for achieving them. Your advice was very helpful and gave me a new perspective on available opportunities. I especially appreciate your offer to connect me to others in your network. I plan on following up with the contacts you emailed me right away. awa y. I will also use the online networking resources you recommended to further my job search. Any additional suggestions you may have would be welcome. I'll update you as my search progresses. Again, thank you so much for your help. I greatly appreciate the assistance you have provided me. Best Regards, Your Signature (hard copy letter) Your Name
SOME SAMPLES: THANK YOU:
Dear Sarah,
Thank you so much for returning my grandmother's locket to me. When she lost it seven years ago, I thought that part of our family history was lost. I can‘t believe it had been in your guest room the whole time. It means so much to me to have it back in the family again. She used to always say that she wanted me to pass it down to my daughters. Having the opportunity to do so brings me much joy.
Best wishes,
Megan REQUEST:
Dear [First Name of Person You Are Asking a Fa vor From],
[Opening Paragraph: Describe your issue in detail, giving an y background or details that will make your needs clear.]
[Second Paragraph: Simply state that you are a re asking for their help in this matter. Give any details about what they can provide without being demanding.]
[Closing Paragraph: State your intent to cover an y charges and compensate them for their time or service, if appropriate. Thank them for their friendship/relationship.]
Sincerely, [Your Name] APOLOGY: To whom it may concern:
My name is Edward Miller. I stayed at your hotel with my family March 8-12, 2013. We had a lovely lovel y stay, but I recently learned that my six-year-old son took the alarm clock from our hotel room with him when we left.
I apologize for my son's actions. He is quite chagrined. I would like to know what address I should mail the alarm clock back to. Please let me know the preferred address, and I will send the clock (and my son's letter of apology) as soon as possible.
Sincerely,
Edward Miller
