CONTRACT NO
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CONSTRUCTION QUALITY CONTROL REQUIREMENTS
CONTRACT NO
Error! Reference source not found. INDEX
SECTION
PAGE
1. GENERAL
3
2. INSPECTION
4
3. AUTHORITY REQUIREMENTS
4
4. PURPOSE OF CONSTRUCTION QUALITY CONTROL MANUAL
4
5. THE SCOPE
5
6. THE METHODOLOGY FOR COMPILATION OF QC SYSTEMS
5
7. WORK METHODS
5
8. INSPECTION & TEST PLANS
6
9. INSPECTION & TESTS REPORT/RECORD FORMS
6
10. NOTIFICATION OF INSPECTIONS AND TESTS
6
11. IMPLEMENTATION
6
12. TURN-OVER PACKAGE
7
13. QUALITY CONTROL RECORD NUMBERING SYSTEM
7
14. KICK-OFF MEETING AND WEEKLY QUALITY MEETINGS
7
15. THE CONTRACTOR’S QUALITY PLAN
8
CONTRACT NO
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GENERAL 1.1
This section contains the minimum requirements for Quality Control Records and Administration by CONTRACTOR.
1.2
CONTRACTOR shall conform to ISO 9000 “Requirements for Quality Assurance and Quality Control”.
1.3
CONTRACTOR’s documentation shall be compiled as production progresses, be kept upto-date and shall be available for review during audits or inspections.
1.4
CONTRACTOR shall submit for OWNER’s/PMC’s APPROVAL its detailed Project Specific Quality Plan, which CONTRACTOR will use to ensure QA/QC requirements are maintained. The Project specific quality plan shall include as a minimum :
Handling of drawings and documents
Organization and Responsibilities
Material control/inspection
Handling/material storage
Inspection Procedures
Detailed Inspection and Test plans
Quality Control Record forms
Material and Equipment Certification
This Project Specific Quality Plan shall be submitted within 2 weeks of the Effective Date of Contract minimum ten (30) working days before the Kick-off Meeting.
The ENGINEER-IN-CHARGE shall have the right to monitor all examination functions and to review all examination procedures performed by CONTRACTOR under the scope of WORK. CONTRACTOR's drawings and/or documents shall be clearly marked with titles, equipment numbers or other item identification. PMC reserves the right to audit CONTRACTOR. In the event that quality requirements are being prejudiced or may be prejudiced by improper performance of the WORK, the ENGINEER-IN-CHARGE shall be entitled, without discharge of CONTRACTOR’s obligations, to enforce such corrective actions as may be necessary to meet such quality requirements.
CONTRACT NO
Error! Reference source not found. INSPECTION OWNER/PMC shall have free access to CONTRACTOR’s work areas on the JOBSITE or at his shop for inspections. OWNER’s/PMC’s inspector’s APPROVAL shall not relieve CONTRACTOR from any responsibility. STATUTORY/REGULATORY REQUIREMENTS CONTRACTOR is fully responsible for preparing the required documentation and obtaining all required Statutory/Regulatory APPROVAL as applicable to the WORK and maintaining of the appropriate records.
PURPOSE OF CONSTRUCTION QUALITY CONTROL MANUAL The purpose of this manual is to provide guidelines for a uniform system for composition of Work Methods, Inspection and Test Plans (ITP’s) and identification of the quality control records (QCR’s) to be used by all CONTRACTORS to provide the required verification of the compliance with contractual requirements. This manual contains the procedures for the coordination of inspection and documentation of inspection and test results. The CONTRACTOR engaged for the execution of the project works may use this manual as a baseline guide to compile the process quality control procedures. These procedures will describe the methods that will be utilized to ensure compliance with the requirements of the CONTRACT.
CONTRACT NO
Error! Reference source not found. 5.
THE SCOPE The scope of this manual covers the minimum quality control requirements as applied to the construction activities for the Project and shall apply to all the companies with responsibilities under the contracts for the project.
6.
THE METHODOLOGY FOR COMPILATION OF QC SYSTEMS The CONTRACTOR shall use this manual as a guide to compile the work process Quality control procedures (work methods). The work methods will be supported by an Inspection and Test Plan and Quality Control Records containing as a minimum the information and verification signature slots shown in the example forms provided by EMPLOYER after award of the specific CONTRACT. The CONTRACTOR shall incorporate quality control documents from his own QC system when applicable to comply with each section of this manual. The CONTRACTOR shall compile the work methods, ITPs, QA/QC Record forms and the CONTRACTOR’s QC Manual into a project-specific QC System Manual as he develops the procedures, ITPs and QC Records forms and they are reviewed and commented upon by the ENGINEER-IN-CHARGE. The CONTRACTOR shall submit to ENGINEER-IN-CHARGE for review, the required work method, the applicable Inspection and Test Plan and all applicable QC report forms for the work activity as a single package. The submission of the QC documents identified in this document shall be accomplished a minimum of twenty-one working days prior to the CONTRACTOR’s intended and scheduled date for commencing the works to which the QC documentation applies. It is the CONTRACTOR’s sole responsibility to ensure the timely submission of all required QC documentation. ENGINEER-IN-CHARGE will accept no form of responsibility for delays to the works arising from the CONTRACTOR’s failure to submit and expedite the review and acceptance of the required QC documents.
7.
WORK METHODS The CONTRACTOR shall review the supplied documents (specifications, drawings and data sheets) to establish the process which will be followed to accomplish each work activity. The CONTRACTOR will prepare a written work method for accomplishing this activity and yield the desired quality of product. This work method will indicate critical steps where inspections and tests are performed to ensure quality of the work.
CONTRACT NO
Error! Reference source not found. 8.
INSPECTION & TEST PLANS Inspection & Test Plans (ITPs) will be developed by the CONTRACTOR to correspond to the activities described in the work method. The ITP will be completed with the activity, the referenced section of the work method, the person responsible to perform the inspection or test, the recording document and the identification of witness points, hold points and other inspection participations.
9.
INSPECTION & TESTS REPORT/RECORD FORMS The CONTRACTOR shall submit to the ENGINEER-IN-CHARGE the forms to be used for recording tests and inspections results. The forms shall contain as a minimum, the information indicated on the example forms supplied by EMPLOYER after CONTRACT award.
10.
NOTIFICATION OF INSPECTIONS AND TESTS The written notification of the CONTRACTOR’s intent to carry out testing, inspection and measuring activities shall be issued to the ENGINEER-IN-CHARGE. The notification format and method of notification shall be in compliance with the EMPLOYER Inspection Notification Sample form included in this manual and the Notification shall be presented 24 hours prior to the scheduled activity. The ENGINEER-IN-CHARGE will receive all Notifications and will stamp “Received” with Date and Time. Activities not properly scheduled are subject to delay until proper notification is received.
11.
IMPLEMENTATION During construction it shall be the responsibility of the CONTRACTOR to obtain the required signatures for completion of the quality control document. When the required documents are duly completed the CONTRACTOR shall file the QC documents in a systematic and organized manner, subject to APPROVAL by the ENGINEER-IN-CHARGE. EMPLOYER shall have unrestricted access to verify the correct assembly and compilation of the QC documentation is carried out in the approved manner. Upon completion of the works the CONTRACTOR shall request a final review of the compiled QC records. Employer shall be notified on the approved request for inspection of works format. The CONTRACTOR shall as a mandatory requirement verify the acceptability to the ENGINEER-IN-CHARGE of works completed by others prior to hand over from another CONTRACTOR.
CONTRACT NO
Error! Reference source not found. The final step in document handover shall be the assembly of the QCR document files under the control of a master file index (MFI). The respective files under the MFI shall each contain a unique index of contents. The index of contents shall identify the precise contents of each file. CONTRACTORS with scopes of work covering more than one specific engineering discipline shall assemble the master file index by the individual engineering disciplines in the sequence of construction. The files under each discipline shall be assembled in the sequence of construction activities.
12.
TURN-OVER PACKAGE A compilation of all the quality records, documentation, etc., pertinent to a specific operation system shall be assembled into a Turn-over Package. It shall include, but not be limited to, all necessary evidence per discipline that the product is conforming to drawing, code, specification and any and all contractual requirements. The disciplinary contents of the documents may vary from client to client and should therefore be agreed at an early stage of the project.
13.
QUALITY CONTROL RECORD NUMBERING SYSTEM All Quality Control Record sheets (QCR) shall be given a unique sequential numbering. The document numbering system shall be compiled by the CONTRACTOR in line with the system approved by ENGINEER-IN-CHARGE. The numbering system shall consist of the CONTRACT/purchase order number followed by a sequential serial number (0001 and up) each CONTRACTOR is responsible for maintaining a log of the QCR’s approved for the works. The CONTRACTOR shall provide a copy of this log and the QCR’s identified in the log at fixed intervals. (the intervals shall be agreed between CONTRACTOR and the ENGINEER-IN-CHARGE at the Kick-off meetings).
14.
KICK-OFF MEETING AND WEEKLY QUALITY MEETINGS The ENGINEER-IN-CHARGE shall ensure that a Kick-off meeting shall be held with CONTRACTOR prior to site mobilization. The Kick-off meeting shall be attended by Employer, PMC and CONTRACTOR. The CONTRACTOR shall notify the ENGINEER-IN-CHARGE 21 days prior to mobilization. Upon receipt of the CONTRACTOR’s notification the ENGINEER-IN-CHARGE shall select and notify both Employer and CONTRACTOR of the date for the mandatory Kickoff meeting and request that both Employer and CONTRACTOR provide an agenda of the points and subjects relative to Quality Assurance and Quality Control they wish to be included in the meeting agenda.
CONTRACT NO
Error! Reference source not found. Upon the receipt of the preliminary agendas the ENGINEER-IN-CHARGE shall prepare the agenda for the Kick-off meeting. The Kick-off meeting minutes shall be compiled by the ENGINEER-IN-CHARGE and the draft minutes signed off by the respective (representatives of the) attendees at the end of the meeting. The formal finalized minutes shall be signed off by the same personnel that signed off the draft minutes. Copies of the minutes shall be circulated to all attendees upon completion of the signing off . The minutes shall set responsibilities for actions agreed . All actions agreed shall have recorded completion dates. The completion date achievements shall be reviewed at the weekly Quality Meetings that shall be held with all CONTRACTORS’ most senior QA/QC site representatives.
15.
THE CONTRACTOR’S QUALITY PLAN To comply with the contract requirements the CONTRACTOR shall prepare and submit for the ENGINEER-IN-CHARGE’s review and agreement a project specific Quality Plan. The QP shall be based on the ISO 9000 series standard applicable to CONTRACTOR’s scope of work. The Quality Plan shall vary in accordance with the respective work activities. The basic QP will include the applicable elements (as per Contract scope) of the following listing:
The Contractor quality policy statement.
Organization charts.
Quality responsibilities.
Contract status review.
Design responsibilities.
Design review.
Design change control.
Design verification.
Design validation.
Document and data control.
Purchasing.
Local purchasing.
Purchaser supplied product.
CONTRACT NO
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Materials traceability.
Positive materials identification.
Process control.
Inspection and testing.
Calibration of test inspection and measuring equipment.
Inspection and test status.
Nonconforming product.
Corrective action.
Preventive action.
Handling, storage, packing, delivery, preservation of materials.
The control, of issue, return and reconciliation of materials.
The control of the issue of equipment and tools.
Quality records.
Internal audits and audit schedule for the project.
Training.
Servicing.
Statistics.
Review of and comment upon the Contractor’s Quality Plan shall be provided to the CONTRACTOR via a stamp affixed to the cover letter and a document review report indicating the agreement status of the submitted document:
Reviewed with Comments.
Revise and Resubmit.
Revise and Use as Noted.
Reviewed without Comments.
A target date for correction and resubmission shall be specified in the document review report.
CONTRACT NO
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