Topic 11: Organizational Management (OM)
Organizational management deal with Jobs, Positions, Reporting Structure/ Relationships. Assignment of Task and Cost center. OM also deal with organizational units and sub-units. Organizational Units S.No 1
Org.Unit
Org. Unit Text
HACL
Hyderabad Agrichemical Ltd
Organizational Sub-Units S.No
Org.Sub-Units
Org. Sub-unit Text
1
OPER
Operational
2
MARK
Marketing
3
COMM
Commercial
Here Organisational Units and Sub-units are not part of Employee structure (personnel areas and Sub-areas) *** Units & Sub-units are used for reporting structure and defining Jobs & Position. Example Exeutives are reports to Manager Manager reports to G.M and follows .......then C.E.O
Here look at the same example in other way.
Sales Executives are Reports to Sales Manager
HR Executives are Reports to HR Manager Customer services Executives are Reports to BPO Manager
Here Sales employees are belongs to Sales office (Branch) in Pune. BPO employees are belongs to BPO office (Branch) in Bangalore. And HR employees are belongs to Corporate office in Mumbai.
Here Executives, Manager, GM, CEO are Jobs Sales Executives...., HR Managers....are Positions Sales office, Corporate office...are Sub-units And Main company is your Organizational unit.
JOBS Jobs are classifications of functions in an enterprise, which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several positions with similar tasks or characteristics. JOBS CODE
JOBS TEXT
MD
Managing Director
GM
General Manager
MGR
Manager
AMGR
Asst. Manager
DMGR
Dy. Manager
EXE
Executive
SRE
Sr.Executive
SUP
Supervisors
OFR
Officer
OPER
Operator
CHEM
Chemist
CLER
Clerk
HEL
Helper
OPER
Operator
TRAN
Trainee
Positions are the specific occurrences of a particular job. Typically, there is a one-to-one relationship between employees and positions although it is possible to link more than one employee to one position (e.g. additional responsibilities). Position to organization units -to-organization unit link indicates organizational hierarchy.
Jobs MD GM
MGR
AMGR
Position
No. Of Employees
Managing Director
1
General Manager – Operations
1
General Manager – Commercial
1
General Manager – Marketing
1
Manager - Production
1
Manager - Stores
1
Manager - Maintenance
1
Manager - Q&A
1
Manager - Channel Sales
1
Manager - Industrial Sales
1
Manager - Foreign Sales
1
Manager - HR
1
Manager - Finance
1
Manager - Purchase
1
Asst. Manager – Accounts
1
Asst. Manager - Finance
1
Asst. Manager – Costing
1
Asst. Manager - Plant
2
Asst. Manager - HR
1
Asst. Manager - Admin
1
OM we do at SAP Easy Access only not in SPRO
This is the HR part we do all works.
You can think why OM we do in Easy Access? SAP Easy Access is home page End-users use and run reports and create new entries. As Jobs, positions are every month activities done by end-users responsibility. SPRO only SAP Consultants do configurations, end-users can't do any thing in SPRO
You can organizational plan and Expert Mode.
Here the Expert Mode where you create Org units, sub-units, jobs, position with relationships.
Here in expert mode we can use Simple maintenance or direct. Simple maintenance is like simply we can create all but it is not
in detailed info. In Simple maintenance we can't mentain detailed information. So SAP calling Expert mode and Simple maintenance are two different ways to create.
First we will create using simple maintenance.
You will find 3 steps : 1. Create 2. Change 3. Display Wherever you create (Org units/Jobs/Positins..in OM) you will find all three.
OM structure starts from Organizational Units -> Subunits -> Jobs >Positions Now we will see one-by-one. First Organizational Units Press Create
Enter Org unit Abbreviation and followed by Name and validity period. Validity period: It tells the validity of the unit, it may only exist in some period like 08.09.2009 - 31.12.2015 if no end mention 31.12.9999 (This end date applies all where ever no end date) You can find one more example of org. unit
S.No 1
Org.Unit
Org. Unit Text
HACL
Hyderabad Agrichemical Ltd
Once you press Create (F8 is the shortcut key to create)
Now Sub-units for the Main org. Unit. Organizational Sub-Units S.No
Org.Sub-Units
Org. Sub-unit Text
1
OPER
Operational
2
MARK
Marketing
3
COMM
Commercial
To create Sub-unit: Just click on the main Org. Unit and say create
Press Create ****on to create under the org.unit
One new window will open where you need to enter SUB-UNITS
And press SAVE
Here the structure looks Corporate Office and Factory are under Crescent Pharma Ltd.
Same way you can create your full org. structure, like Under corporate office HR, Admin....Departments Just click which under you want to create and PRESS CREATE
We just created Board of Directors, Human Resources...under Corporate office.
Hope you can create your full org structure.
Take an example this is your complete structure of your organization.
Now we need to create Jobs and Positions under your org. unit.
Click on the Org.unit and press staff assignments
Here you can see STAFF ASSIGNMENT / CHANGE Where you will find POSITIONS, ASSIGN HOLDER, TASK PROFILE....
Press Positions
One small window will display
In that Press JOBS
Jobs are classifications of functions in an enterprise, which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several positions with similar tasks or characteristics. JOBS CODE
JOBS TEXT
MD
Managing Director
GM
General Manager
MGR
Manager
AMGR
Asst. Manager
DMGR
Dy. Manager
EXE
Executive
SRE
Sr.Executive
SUP
Supervisors
OFR
Officer
OPER
Operator
CHEM
Chemist
CLER
Clerk
HEL
Helper
OPER
Operator
TRAN
Trainee
Create all and Press SAVE
Once you press SAVE you will redirect back.
Now press Positions Jobs
Position
MD
Managing Director General Manager – Operations
GM
General Manager – Commercial General Manager – Marketing Manager - Production Manager - Stores Manager - Maintenance Manager - Q&A
MGR
Manager - Channel Sales Manager - Industrial Sales Manager - Foreign Sales Manager - HR Manager - Finance Manager - Purchase
Here you are should be clear that. Job is like Vice President (VP) and Position is like Vice President - HR
To create this first select VP where you created in jobs. And give Position with Period and number of positions.
And same for all. Like Executive as Job and Executive HR, Executive Sales...are Positions.
Create all position in all sub-units, like. Here we created CEO, CFO, CAO under Board of Directors (BOD)
We created Jobs and Positions Now we need to assign the reporting structure, like
1. We created Executives (Jobs) and Manager (Jobs) 2. Created HR Executives (Position) & HR Manager (Position) 3. Now need to give REPORTING STRUCTURE HR executives REPORTS TO hr Manager
Lets see HR Reporting Structure
Click on Human Resource
And press GOTO in the menu bar
Menu bar ->Goto ->Reporting Structure
You will find : Reporting Structure/ Change
Click the Position where under that you want to put sub-ordinates Example: Click on Manager to put Executives
Then Go to Edit
Edit -> Elevate -> General
Once you press General, you will find this window
Here select all the positions which you wanted to create subordinates, JUST TICK
Press - SAVE
Here the Reporting structure looks
You can follow the same way to create full structure.
To see Structural Graphical view
In-side look
Now look at HR
Expert mode used to create structure in detailed.
First create in Simple Maintenance for bulk organization structure and come to Expert Mode to mentain more in detailed info using OM infotypes.
Go to Org. unit and press Drop down list to find your org. unit which you create in Simple Maintenance
You search or if you wanted to create only in Expert mode not wanted to use simple maintenance. You can do that.
To create using ONLY expert mode . Click OBJECT
Press CREATE
Here an example
Org unit : WIPRO
And save You will redirect back Now
Here we created sub-units
Once you saved you will get next screen asking for relationship
Relationship is a assignment between two objects Here Org. unit & Sub-units.
Here the types of Relationship names
Best Example for relationship is : Org. sub-units are BELONGS TO org. Units.
Once you done it will show like this. Look at he Info types names: Objects and Relationships are TICKED means we maintained.
Next
Press Jobs
Next Positions
SAME WAY CREATE POSITIONS
In position very important is RELATIONSHIP Example
Vice President HR
Under VP some General Managers where they reports to VP and VP may reports to CEO....so here we need to mention both relationships and also VP belongs to sub-units... Assign all Relationships
After you done, too see all
Look at the same. VP HR is REPORTS TO CEO VP HR BELONGS TO HR VP HR has sub-ordinates (Is line Supervisor) GM Recruitments & GM Payroll VP HR IS DESCRIBES VP
You can maintain more information using INFO TYPES INFO TYPES: Like a folder where we can maintain information, more about Info types we will learn next classes.
You can also maintain
SAP also have one more method which is not preferable.
Integration between OM & PA
Group PLOGI
Sem. Abbr. ORGA
Value Abbr. X
Description Integration switch: Organizational Management/HR
Plan versions
Group PLOGI
Sem. Abbr. PLOGI
Value Abbr. 01
Description Integration plan version / Active plan version
Topic 12: Payroll Strutures
As you seen Structures of SAP Human Resources Enterprise Structure : Company code, personnel area and personnel subarea Personnel Structure: Employee group, employee subgroup, payroll accounting area Organization Structure: Organizational units, jobs and positions Today we are going to teach about Payroll Payroll Payroll is used to calculate remuneration for work performed by individual employees. Payroll is an umbrella term for a variety of work processes, such as the creation of payroll results and remuneration statements, bank transfers and payments by check. It also covers a number of subsequent activities such as the posting of results to Accounting and other evaluations Purpose The payroll program is run at a specific point in time, not only to calculate an employee’s basic remuneration but also any special payments, overtime payments or bonuses that must be effected for the period in question.
Country Grouping SAP given double digit code for each country, examples 10 is for US... S. No 1
Country Code 40
Country India
Currency INR
Currency text Indian National Rupee
Currency S. No 1
Fiscal Year (Country based)
S. No 1
Fiscal Year 0104
Fiscal Year text April - March
Select the country which you are configing. In the screens you will find US and our examples in India so that we can cover both countries.
Period Modifier Also called Period parameter. Period in which payroll accounting is carried out/ how often the payroll is run for a payroll accounting area.
S. No 1 2
Period Modifier 01 03
Period Modifier text Monthly Weekly
Look at the existing entries and go for NEW ENTRIES
Here at the Period Parameter 50 with name
Look at one more example 70 which is MONTHLY parameter. Enter start date. Here TIME UNIT tells monthly/Weekly/fortnightly... Basically used to define Payroll periods like Monthly 01 for monthly payroll, Weekly 03 for weekly payroll...
Date Modifier:Distinguishes periods with same frequency but different date
S. No 1
Date Modifier 00
Date Modifier text Standard Modifier
Look at the exiting entries. Every one prefer only 00 SAP Standard Modifier in real time.
If your click required new one.
Here the new entry
NOW NEED TO ASSIGN
Execute and you will get new window which contains
Click one CHECK PAYROLL AREAS Payroll Accounting Area
The payroll area is an organizational unit in the Human Resources department, which can be defined for a unified payroll accounting area. S.NO 1 2
Payroll area Payroll Area Payroll Area - Dummy
Code P1 P2
Always one dummy for future use. Where we use Dummy we will let you later.
Press Choose.
Click NEW ENTRIES.
Create Payroll areas Example S.NO 1
Payroll area Payroll Area for HACL
Code P1
2
Payroll Area - Dummy
P2
Like this
Assign Period Parameter to Payroll area.
S. No 1 2
Period Modifier 01 03
Period Modifier text Monthly Weekly
Assign Date Modifier to payroll area. S. No 1
Date Modifier 00
Date Modifier text Standard Modifier
ENTER ACCORDING TO REQUIREMENT AND SAVE
Pay Periods & Pay day Rule
S. No
Payroll Area
Period Modifier
1
P1
Monthly
2
P2
Weekly
Date Modifier
Payroll Run Date 6th of every Month Every Monday
Pay Date 7th of every Month Every Wednesday for previous week
Enter Period Parameter and Date Modifier
Enter START DATE from where you wanted to run the payroll periods.
Enter FINAL DATE, means END date up to which period you wanted to run the payroll period. FISCAL YEAR is depends up on Country like in India Fiscal is April 01 to March 31st. And in US Jan 01st to 31st Dec.
Payday Rule tells exact day for pay in more detailed.
Use F4 and F1 for more info.
Pay Periods & Pay day Rule S. No
Payroll Area
Period Modifier
1
P1
Monthly
2
P2
Weekly
Date Modifier
Payroll Run Date 6th of every Month Every Monday
Pay Date 7th of every Month Every Wednesday for previous week
Look at the Example. Here 7th is the pay date to get this can need to use PAYDAY RULE,
means payday is 7 days after the end date of the month.
'1' : to calculate the payday, the number of days are added to the start date of the period
'2' : the number of days are deducted from the end date of the period
'3' : the number of days are added to the end date of the period
'4' : used only for monthly periods, the number is used as the exact date.
Number of days used for PAYDAY RULE. Example: Weekly payroll, every Tuesday is payday, so we need to use PAYDAY RULE 01 (Adds number of days to end date) and give 1 in number of days place. Result: 1 day will add to each last day of the payroll like MONDAY +1 = PAYDAY More clear use F1 documents and F4 drop down list
Here we are given Payday rule 4 : Adds number of day to end date and number of day are 01 means end date 31st add 01 for next payday means 01st of every month.
Once you done come back and SAVE
Generation of Payroll Periods
Description When a payroll run is started (ie. report RPCALCx0), the payroll area is used as a selection parameter and the period for which payroll accounting must be performed is determined on the basis of the control record. If the control record is not validated within the schema, the payroll period and year must also be specified on the selection screen. Both parameters, the payroll area and payroll period, must now be used to effect an assignment to the actual date of the period. Infotypes, for example, are read using the actual date of the payroll period.
The following tables are used to effect this assignment:
In T549A, a period parameter and date modifier are assigned to each payroll area. The period parameter determines whether payroll is run once a month, twice a month, every week, or every few weeks. With the exception of 01, which is a fixed value for monthly periods, you are free to choose the parameter values. In table T549R, you must assign time unit to each period parameter used. The values for these time units are fixed (monthly, twice a month, weekly, bi-weekly, every four weeks, annually).
Table T549Q must include a start and end date for all payroll periods for each period parameter.
For some countries, table T549S must contain one or more dates for all payroll periods. Date identifiers (dat.ID) are used to distinguish one from the other. Dat.ID 01 usually means the payday of the payroll period.
This date must be maintained for each payroll period.
Report RPUCTP00 is now used to generate entries in tables T549Q and T549S automatically. Depending on the period parameter, all of the periods within the specified time interval are determined. The start and end date is determined for each period and the payday is calculated using a rule, which must be specified as a parameter.
Tables T549Q and T549S are enhanced using these entries. The new periods are added to T549Q, including start and end dates, while in T549S the payday is created with date identifier 01 for each period.
When you start the report, the following parameters must be set on the selection screen:
If the user parameter has not been maintained for the country grouping, you are first requested to specify one. If a value is not entered, the report is canceled.
Period parameter and date modifier: Modifiers for the payroll periods for which generation takes place.
Start date: The date on which the first period that must be generated begins. For the monthly period parameter, it is usually the 1st of the month. Please note, however, that any other date is also possible, especially in the case of weekly periods.
End year: Generation continues until the last period of the year specified in this field. Start of tax year: This parameter determines the day on which the tax year begins. For the majority of country groupings, this field has the default value 0101 because January 1 is frequently the start of the fiscal year. For Great Britain, the field contains the value 0406 because the fiscal year commences on April 6. In South Africa the fiscal year commences on March 1, in New Zealand on April 1, and in Australia on July 1. These values are set as the default values accordingly.
Payday rule, Number of days: These fields determine how the payday is calculated for the period. The following values can be used for the payday rule:
'1' : to calculate the payday, the number of days are added to the start date of the period
'2' : the number of days are deducted from the end date of the period
'3' : the number of days are added to the end date of the period
'4' : used only for monthly periods, the number is used as the exact date.
Fiscal year identification: This parameter is only displayed for Great Britain. Since the fiscal year extends beyond the change of calendar year, you must specify whether the first or second year must be used to identify the payroll period. The following values can be entered:
'1' : the first year is used to identify the payroll period '2' : the second year is used to identify the payroll period Further information can be accessed by calling up F1 help documentation for this parameter on the selection screen.
Determine period number: This field enables you to determine which date within the payroll period is used to calculate the period number. The following entries can be made: ' ' = the date of the payday is used as a basis to determine the period number
'1' = the start date of the period is used as a basis to determine the period number '2' = the end date of the period is used as a basis to determine the period number
These three alternatives can lead to different results, especially if the payday is not within the payroll period. For example: the monthly period begins on January 1 1996 and ends on January 31 1996, the payday is three days after the end date, ie. February 3 1996. If the number of the period is determined using the payday, this period will contain the number 02 because the payday is in February, ie. in the second month. If the start date or end date of the period is used as the basis of the calculation, the period will have the number 01. Carry out table change: The tables are only changed if a flag has been set for this field. If no flag is set, a test run is performed. To ensure complete maintenance of tables T549Q and T549S, the report must be started once for each combination of period parameter and date modifier contained in table T549A, preferably for a few years in advance. These parameters contain the default values 01 for the period parameter and 00 for the date modifier because most countries only use monthly periods and do not use paydays. The report must only run once for these countries.
The views V_T549A, V_T549Q, V_T549S, and V_T549R, which can be accessed using transaction SM30, exist for the tables.
Precondition All of the payroll areas used in the payroll run must be entered in table T549A. A period parameter and date modifier must be assigned to each payroll area. For each period parameter that is used, an entry must be maintained in table T549R to assign a time unit to it.
Output The report generates an entry in tables T549Q and T549S for each period in the selected time interval depending on the modifiers that have been entered as selection parameters. The start and end dates of the period are stored in table T549Q and the payday for the period is stored in table T549S. The resulting list contains the newly created date specifications for the payroll periods. If a flag has not been set to ensure that the tables really are changed, the list is created but no new entries are made in tables T549Q and T549S.
Example You want to generate payroll periods for the years 1995 to 1999 for period parameter 01 (monthly) and date modifier 00. The payday is 3 days before the end of the period. The end date of the period is used as the basis for calculating the period number. The parameters must be set as follows: Period parameter 01 Date modifier 00 Start date 01.01.1995 End year 1999 Start of fiscal year 0101
Payday rule 2 Number of days 3 Determine period number 2
Date Modifier Payroll (PY) Distinguishing criterion enabling you to define various date specifications for the payment days with the same periodicity (for example, monthly). Example
In your enterprise, payroll is run monthly. For industrial employees, the payment day is the 15th of the month; for salaried employees it is the 25th. Since both employee groups have the same periodicity, the system requires two date modifiers as a distinguishing criterion to define different payment dates.
Tables T549R T549S T549T T549M
Period Parameters Payroll date types Payroll Areas Monthly Assignment: Payroll Period
T549Q T549M T549A T549L
Payroll Periods Monthly Assignment: Payroll Period Payroll Areas Date modifiers
Topic 13: User Parameter
SAP User Settings Overview Every SAP user ID is set up with default settings that the system uses whenever the user logs on. These default settings, also called preferences, can save time in data entry, as well as tailor certain aspects of SAP to an individual's preference. SAP User Profile There are three types of default screens that you can use to change some of your SAP settings:
User defaults -- shows the defaults that were set up when your SAP profile was created such as user ID, start menu, and output device. User address -- shows personal data, including your MIT address, MIT phone, etc. This data is updated monthly from Personnel and Bursar records. User parameters -- allows you to enter a value in the Parameter value field which will then automatically be entered in the field that you specify in the Parameter ID (PID) field.
Setting Your User Defaults
1. Follow the menu path or use the transaction code listed below: Menu Path: System>>User profile>>Own data
Result:The "Maintain User Profile" screen appears. 2. Click the Defaults tab.
3. Your screen should display the following settings.
User Defaults
Settings
Start Menu (menu folder that is displayed on the SAP screen)
Leave blank for the User Menu folder.
Logon language
EN for English
Output device
Name of the printer to which your SAP printouts will be sent. If blank, find your printer. If you are using a Windows machine, enter the value %win as the output device. This will send all SAP printouts to your windows default printer (i.e., the printer used for local printing of Word or e-mail documents).
Output immediately
Checked
Delete after output
Checked
Personal time zone (time zone you are working in)
EST Be sure this is filled in to show the correct spool time for your jobs.
Decimal notation
1234567.89
Date format
MM/DD/YYYY
4. If you make changes to the defaults, click the Save ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b03.gif[/IMG]. Your selections will become effective the next time you log on to SAP.
Finding Your Printer Note If you are using a Windows machine, you should enter the value %win as the output device. This will send all SAP printouts to your windows default printer (i.e., the printer used for local printing of Word or e-mail documents).
1. Follow the instructions for Setting Your User Defaults, then: 2. Click on the Matchcode ****on in the Output Device field. (You may need to click in the field to display the Matchcode ****on.)
Result: The "Restrict Value Range" dialogue box is displayed.
3. Leave the Output device blank and click in it.
4. Click the Enter ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b02.gif[/IMG] .
Result: The "Spool Output Device" window displays all the printers. To find your printer, either scroll through all the printers or search for a word or part of a word that identifies your printer or department.
Scroll through all the printers 1. Click on a column heading to sort the list alphabetically. 2. After locating your printer, double-click on the printer to select it. Searching for part of a printer or dept. name 1. On the "Spool: Output device" window, click the Find ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b08.gif[/IMG] . Result: The "Find" dialog box is displayed. 2. Type a word or a part of a word that identifies your printer, such as mrp. Don't use an asterisk (*). 3. Click the Find ****on
[IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b08.gif[/IMG]. Result: A list of all matches appears. The term you searched for is highlighted in yellow. 4. Double-click on the correct printer to move it to the top of the list. 5. Double-click on it again to copy it into the Output device field.
6. Click the Save ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b03.gif[/IMG] to save your changes or click the Exit ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b05.gif[/IMG] to leave the screen without saving your changes.
7. Click the Exit ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b05.gif[/IMG] to exit the SAP session.
etting Your User Parameters In the transactions that you normally use, there may be some screens in which you always enter the same value such as your cost object number. The "Parameters" screen lets you make certain values default into a field or screen.
Note
Not every field has a parameter ID.
1. Go to the screen you want to create a default value for, for example the "Create: Purchase Requisition: Initial" screen. 2. Click on the field for which you want to create a default value, for example the Acct. assignment cat. field. 3. Press the F1 key on the keyboard or click the Help ****on (Mac only) to access the Help screen. 4. Click the Technical Info ****on or press F9. Result: The "Technical Information" screen appears.
5. Write down the parameter ID value; in this case it will be KNT. 6. Click the Enter ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b02.gif[/IMG] twice to return to the transaction screen. 7. Follow the menu path: System>>User profile>>Own data or enter the transaction code: /nsu3. Result: A new SAP session opens and the "Maintain User Profile" screen appears. 8. Click the Parameters tab.
9. Enter the Parameter ID you obtained from the Technical Information screen in a blank Parameters field.
10. Enter the value you want as the default in the corresponding Value field. The Text field will be filled in after you log off and log on again to SAP and the list of parameters will be in alphabetical order.
11. Click the Save****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b03.gif[/IMG] to save your changes or click the Exit ****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b05.gif[/IMG] to cancel your changes.
The new default value does not take effect until you log off and log on again to SAP.
12. Click the Exit****on [IMG]http://web.mit.edu/SAPR3/docs/webdocs/images/****ons/b05.gif[/IMG] to quit the SAP session.
You can create using SPRO
ENTER YOUR COUNTRY AND ENTER
Enter SAP country code
Here you maintain User group. More on user group we let you know next class.
SAVE
We can also create using T-CODE : SU3
Topic 14: Number Ranges
Today we will learn how to config number ranges for Employee Identification Numbers. Every company have one series, it may based on breach, Department wise or employee group wise. SAP will provide number ranges which defaults when hiring action happen. Example NUMBER RANGE WILL BE DEFINED FOR PERSONNEL NUMBERS No. ranges
Details of No. ranges
From
To
Internal/ External
1
Full Time employees
000010000
000049999
Internal
2
Contractors / Consultants
000050000
000099999
Internal
3
Others Staff
000100000
000200000
Internal
You have two options: Internal number assignment which the SAP System assigns the personnel numbers.
External number assignment which the user assigns the personnel numbers.
To set the Personnel Numbers range :-
IMG - Personnel Management -> Personnel Administration > Basic Settings
-> PA04 - Maintain number range intervals for personnel numbers
-> PE03 - Determine defaults for number ranges For e.g. 01 - External 02 - Internal
You will find total 3 options. 1. Display Intervals: Used to see the intervals (After you create) 2. Change Status: Used to modify intervals (Once you use after some time if you wanted to modify you can use this option) 3. Change Intervals: Here you create number ranges (Intervals)
Look at the T-CODE : PA04
To create
Here you will find existing number ranges
To create new range
Look at the Number range of our company is 6000 - 69999 Which is mentioned at C1 (C1 need to assign to our company) If your client wants one range for one branch and one range for other branch so you need to maintain two different rages like C1 : 06000 - 69999 C2 : 70000 - 99999 And Assign C1 to your one branch (Personnel Area) and C2 to other personnel area. You can also to your employee Groups/Sub-groups or Company code...according to your BP.
And look at the Current Number is 0 And also look at the BOX saying EXTERNAL NUMBER RANGE, if you want user give manually number range TICK THIS OPTION if you don't want user to give let SAP give automatically so don't Tick.
Press to save
Here the assignment will takes place. Called FEATURE (T-CODE PE03 - NUMKR)
Features are objects those that default values by quering different enterprise, personnel or data structure fields. The transaction code
for features are pe03. Feature NUMKR is used to define whether the employee numbering created for such personnel area would be created internal (proposed by the system) or external assignment (User Define).
This is the Feature structure. Feature looks like Tree structure.
Select the country
Select the decision option. Like if you cleint wanted only one number range to all the employees so assign to your company code. If you want according to personnel area so PRESS create option and choose personnel area code WERKS.
Now under that select your Personnel areas using CREATE
Assign the number range code to your decision option.
System will ask next level decision option. Use Fild for decision Operation to select Employee Groups, SubGroups...
If you wanted to assign so use RETURN VALUE
Here the assignment: What ever the number range in C1 will default for Personnel Area 1002
Same for other Personnel area.
Once you done with assigning lets check is any errors using CTRL+F2
In the Features we don't save we ACTIVATE the feature.
Topic 15: Organizational Data
Data which supports organizational activities.
Use F1 Doc. It looks like this
Select the country which your doing config
Now you have to assign grouping to your Employee Groups & Subgroups
1. Activity Status
Use F1
Like Salaries Group assign "1" Active Employees
Now Second one : Employment Status
here IS JUST EXAMPLE. You must understand the EE group and assign the status
accordingly.
Here we done
Now Third one: Training Status
Once you assign all the groups with status SAVE.
Topic 16: Control Record Payroll (PY) Summary of administrative functions in Payroll for a payroll area. The payroll control record performs the following tasks:
It defines the current payroll period and payroll past for retroactive accounting recognition. It locks the master and time data against changes during the payroll run.
The lock applies for the payroll past and payroll present. However, changes that affect the future are still possible.
Payroll is locked whilst changes relevant for payroll are made in the master or time data. The payroll control record defines the greatest earliest retroactive accounting period. It also records the payroll status.
To Create Control Record need Payroll Area. As you already seen one method of creating Payroll now we will see second method. Which also important. Payroll Accounting Area The payroll area is an organizational unit in the Human Resources department, which can be defined for a unified payroll accounting area. According to ABC Limited, the payroll areas are defined as: S.NO 1
Payroll area Payroll Area for ABC
Code P1
2
Payroll Area - Dummy/Data Load
P2
Default in IT0001
Feature to Feature PAYROLL AREA to Master data is ABKRS
Go to otherwise and select your country
Go for Decision option like here are given decision option is Company code.
Create and assign. Like
Activate
All Features maintenance process is same. Only thing need to see client requirement what to defaults and what to take as Decision option. Dont forget to activate.
Now Control record creations
Payroll control record is created using transaction PA03. You can view the same through SM30>V_T569V. It gives current status of payroll.
Use F4 to select your Payroll Area to mentain Control Record. ***One Payroll Area will have only on control Record. Like C0 is your payroll area.
Control Record Looks like this
Only two things need to fill with Month & Year. 1. Payroll Periods 2. Earliest Retro Acctg period T-code for Control Record : PA03 1. Enter the one period less then the original payroll starts. Like Example if your company payroll starts from 01.01.2000 so enter 01.1999 (Month.Year)
Here you enter from which period RETRO SHOULD STARTS Example : If your company payroll started from 01.01.2000. Take one year so Jan 2000 - Dec 2000, Salary components like BONUS pays only RETRO from 01.01.2000, so if any entry before 01.01.2000 system will not take retro.
Earliest Retroactive Accounting Date The Earliest retroactive accounting date field enables you to determine the date up to which retroactive accounting is possible for the payroll area. You can only change the employee’s master data up to and including this earliest personal retroactive accounting date. If you try to change data in the payroll past for a date that occurs before the earliest personal retroactive accounting date, the system displays an error message. Usually, you do not define the earliest personal retroactive accounting date for an individual employee in the Payroll Status infotype. Instead, you define the earliest personal retroactive accounting date for an entire payroll area using the payroll control record. If the earliest retroactive accounting period in the control record does not match the earliest personal retroactive accounting date in the Payroll Status infotype, the system uses the later date as the earliest retroactive accounting date.
From this example payroll will starts from Jan 2000 and retro will accept from Dec 1999
Once you Save Come back to record and Press: Released f. Payroll And you will find change in payroll period from 12.1999 to 01.2000
And Payroll Status will change too.
And SAVE Once you release Jan 2000 payroll come bakc to change Payroll status : Release f. payroll. So now the payroll period will change from 01.2000 to 02.2000 Do same for ever month.
Use Rel f. Correction if you want to change any released payroll. And same if you wanted to check Payroll Results us this option.
Topic 17: Master Data - Sub types Master Data is like Folder where we mentain Employees information.
And Info types are Papers were we enter employee information like Address is one Info type and in that Sub-types are like Permanent Address, Temporary Address, Communication Address ... Folder -> Sub-Folder -> Papers In the same way Master Data -> Info types -> Sub-types. T-code to mentain Master Data PA30 In this topic we basically wanted to show where the configuration takes place and based on your client requirement you will maintain sub-types. Example Info type 40 - Objects on Loan where sub-types are like 01 Keys, 02 - Clothing, 03 - Books, ....99 - Laptops.. Just go though one by one steps and start mentain sub-types in SPRO (Back end) that will come and sit in Master Data PA30
You please open the RED tabs and start do one by one & take F1 Document help.
We will show one example
Config what ever client need and save and Enter Employee Master Date where end-user will maintain employee information. PA30
Enter the Infotype like 0040
Use F4 at Sub-type to maintain
Like the above example. 01, 02, 03, 04, 05, 91, 92 are maintained at Back end (SPRO)
SAVE and if you wanted to maintain 02 also follow same step.
Topic 18: Info Types
Here we will learn Infotypes, Infotype Menu & Infotype Actions. As we seen last topic about MASTER DATA PA30 the same here we will config the design - HOW THE MENU should look.
Here we can see the full Infotype list
IT IT IT IT IT
0000 1000 2000 3000 9000
-
0999 1999 2999 3999 9999
- infotypes for Personal Administration - infotypes for Personal Development - infotypes for Time - Recruitment customer infotypes
This is the place used for info type config. ABAP HR will do this config. So no need to spend more time on this table.
Use F4 and F1
Some infotype need to work only for some countries so config here.
Take one Sub-type
Look at the example
Loans (0045) Sub-type 9201 is not allows for the country and here the ERROR
Like this you can control infotypes and sub-types
Topic 19: Infotype Menu & Actions (PA30 & PA40)
In this topic mainly tells about Master Data (PA30) Look/Design in SAP we called as Infotype Menu.
And Also PA40 (Actions like Hiring...)
This will reflect at PA30 as First menu, look at the first one - Master Data
Our Ref is CP, this should be placed later on at User parameter -> In User Group place.
And do same way for other options for Master Data -Info type Menu
Out put will come like this in PA30, but need to assign our Menu to Master Data
Now we assign Info types to each of your Menu options like C1 will have some infotypes. Example Time is one of the Menu option in that assign time info types... Look at the example Benefits Data is one Menu option and we assigned All the used info types like Health Plans, Insurance Plans, Savings Plans...
Click here
System will ask the Menu use drop down list or F4 to find your Menu like C1, C2, C3....So that you can assign Info types
Example we are selecting C1 which we created
Look at the User Group CP
Enter same user group and Assign all your clients required Info types.
Here MENU - MASTER DATA we maintained info types 0000, 0001, 0002..
So that OUT PUT will come like this.
Do it for other Menu
It will come like this, but before that we need to tell to system that we are done for MASTER DATA PA30.
To assign your Master Data Menu to SAP Master Data PA30 Just assign you menu to 01 01 is SAP Standard code for MASTER DATA
Look at the SAP Standard Master Data (Here you no need to create your own one, take 01 always for Info type menu) Assign your User group at ref like CP
And SAVE -> Go to Infotype Menus
Here you assign 01
Here you assign your Menu to SAP Standard HR Master Data
Thats it we assign all our Menus to HR Master Data
SAVE and go to PA30 to check
You can do the following config
SNO
INFO TYPE MENU
INFO TYPE MENU TEXT
INFOTYPES
1
H1
Master Data
0000, 0001, 0002
2
H2
Personnel Data
0006, 0021, 0022, 0023, 0024, 0027, 0040, 0041, 0105, 0185,
3
H3
Time Data
4
H4
Payroll Data
Take any User group like CP, ... Here MENU's are H1, H2, H3, H4
0007, 0003, 0078, 0584, 0591
0416, 0008, 0267, 0585,
2001, 0009, 0580, 0586,
2006, 0014, 0581, 0587,
2010 0015, 0045, 0582, 0583, 0588, 0590,
And each have some infotypes and check at PA30 Personnel actions - pa40
PERSONNEL ACTIONS A series of infotypes that are added, changed, completely or partially deleted, or delimited in the HR System. The series of infotypes edited using these actions are defined in the HR System.
SNO
ACTION TYPE
1
Hiring
2
Organizational Re-assignment
3
Promotions
4
Increments
5
Terminations
Overview: Configuring Personnel Actions -
Following steps Go to IMG (Tcode SPRO) PM - PA - CUSTOMIZING PROCEDURES - ACTIONS.
Under Actions do the following steps:1. Define Infogroup. --------------------------a. User group dependancy on Menus and info groups. b. Infogrup. 2. Set up Personnel Actions. 3. Create reasons for personnel Actions. 4. Change Action Menu. ---------------------------------a. User grup dependancy on Menus and info groups. b. Action menu. Then Goto PA40 find out your own data.. Set your Country grouping in user parameter. In simple Personal Actions means when you hire/terminate... you will maintain some data right so how do u follow the steps nothing but actions. A series of infotypes that are added, changed, completely or partially deleted, or delimited in the HR System. The series of infotypes edited using these actions are defined in the HR System.
Example: Hiring and reasons is New Assignment. So the info type sequence will be like first date of the join, under which company code, personnel area....address, Basic pay, tax....info types will come in sequence.
HIRING A personnel action in which data is recorded for a new employee; the data includes name, address, personnel number, activity, and cost center. Hiring means the fulfillment of the work contract between the employer and employee through the occupancy of the work center assigned to that employee. 2.4.1.1 Reasons for hiring SNO
Action type
1 2 3 4
HIRING
Reason for Action
Reason for Action Text
01
New Hire
02
Expansion
03
New Assignment
04
Attrition
2.4.1.2 Infotypes used for hiring INFO TYPE TEXT
SNO
INFO TYPE
OPERATION
1
0000
INS
Action
2
0001
INS
Organization assignment
3
0002
INS
Personal data
4
0006
INS
Address
5
0007
INS
Planned working time
6
0008
INS
Basic pay
7
0009
INS
Bank details
8
0014
INS
Recurring payments and deductions
9
0021
INS
Family / dependents
10
0022
INS
Education
11
0023
INS
Other/Previous Employers
12
0024
INS
Qualifications
13
0105
INS
Communications
15
0185
INS
Identification
Here Importance to note is OPERATIONS like., INS: Means Create (create a new record) ORGANISATION REASSIGNMENT 2.4.2.1 Reasons for Organisation Reassignment SNO
Action type
Reason for Action
1
ORGANISATION REASSIGNMENT
01
Reason for Action Text Reassign
2.4.2.2 Infotypes used for organisation assignment SNO
INFO TYPE
OPERATION
INFO TYPE TEXT
1
0000
INS
Actions
2
0001
COP
Organization assignment
Here COP: Copy As org assignment we will not delete the old record we copy from old and new right so sue COP PROMOTION Promotion is a process by which a regular employee is promoted from one grade/ designation to another either within the same category or between two categories at higher level. 2.4.3.1 Reasons for Promotion SNO
Action type
Reason for Action
1 2
PROMOTION
3
Reason for Action Text
01
Good Performance
02
Vacancy
03
Pay increase
2.4.3.2 Infotypes used for Promotion SNO
INFO TYPE
OPERATION
INFO TYPE TEXT
1
0000
INS
Actions
2
0001
COP
Organization Assignment
3
0007
COP
Planned working time
4
0008
COP
Basic pay
INCREMENTS Awarding an employee with certain benefits for which the reasons can be varied according to company’s policies. 2.4.4.1 Reasons for Increments
SNO
Action type
Reason for Action
1 2
01 INCREMENTS
02
Reason for Action Text Performance Appraisal Seniority in the company
2.4.4.2 Infotypes Used For Increments SNO
INFO TYPE
OPERATION
1
0000
INS
Actions
2
0001
COP
Organization assignment
3
0006
COP
Address
INFO TYPE TEXT
TERMINATION Leaving is the last action in the organization and it approves some important functions such as respective policies, leave enhancement, LTA, gratuity, legal agreement, accept for the Termination letter/Resignation letter, Approval of loans and notice pay 2.4.5.1 Reasons for termination SNO
Action type
Reason for Action
1
01
2
02
TERMINATION
3
03
4
04
Reason for Action Text Resignation Dismissal/ Firing /Termination Voluntary Retirement Death
2.4.5.2 Infotypes Used For Termination SNO
INFO TYPE
OPERATION
INFO TYPE TEXT
1
0000
INS
Actions
2
0001
COP
Organization assignment
3
0006
COP
Address
4
0007
COP
Planned working time
5
0008
COP
Basic Pay
6
0009
LIS9
Bank Details
7
0014
LIS9
Recurring Payments & deductions
8
0015
LIS9
Additional payments
Here when employee terminate we need to stop the payments like Allowance so here we called as Delimit : Means we not deletes only we give end date as terminate date so that that record (Infotype) will stops at that date.
Use the CP your user group, maintain same at USER PARAMETER
Now maintain Info type sequence
For each action separately
Reah F1 Doc for OPERATIONS
Infotypes used for hiring INFO TYPE TEXT
SNO
INFO TYPE
OPERATION
1
0000
INS
Action
2
0001
INS
Organization assignment
3
0002
INS
Personal data
4
0006
INS
Address
5
0007
INS
Planned working time
6
0008
INS
Basic pay
7
0009
INS
Bank details
8
0014
INS
Recurring payments and deductions
9
0021
INS
Family / dependents
10
0022
INS
Education
11
0023
INS
Other/Previous Employers
12
0024
INS
Qualifications
13
0105
INS
Communications
15
0185
INS
Identification
Like
Same for other actions *** WIKI Example not the same in the screens
SAVE
Info group Modifier used like if you want the sequence in two types one for Salaries Employees and other one for Hourly employees. Because client don't want to maintain very details of temp employees so some infotypes not needed when hiring action happen, or may salaries employees may need to maintain like previous employees details.... Here the place to create
Feature : IGMOD
Maintain as per your client requirement as return value.
Now assign your actions (Hiring, termination..) to SAP Standard PA40
READ doc F1
Use F1 For first one
Reasons for hiring SNO
Action type
1 2 3 4
HIRING
Reason for Action
Reason for Action Text
01
New Hire
02
Expansion
03
New Assignment
04
Attrition
Look at config
Now assign
This is the last step here we assign Action Menu
01 is SAP STANDARD FOR ACTIONS
Go for New Entries and enter all your actions with user group
SAVE and check at PA40
This the screen PA40
***IF your user group at User parameter is same as you config so you will get all your actions. Like we are taken as CP
Lets Check Hiring Action
Once you EXCUTE you get the INFO TYPE SEQUENCE FOR HIRING What ever you configure you will one by one sequence od info types.
Like here IFRST INFO is 0000 - Actions once you enter and say SAVE so you will re-direct next infotype
If you selected Internal Number Range so don't give any Personal Number. If your selected Internal Number range so give personal number. And give START Date (Employee Hiring Date) and SAP will give end date always as 31.12.9999
.
Here we INTEGRATE OM & PA
Select EE position from OM
Select Company Code, Personal Area, Employee Group and Subgroup
Once you enter all Mandatory fields you can SAVE system will take it to next info type as per the HIRING ACTION SEQUENCE.
And here the results next info type is 0001
Here we taken INTERNAL NUMBER RANGES so system given automatically.
Payroll Area has been defaulted from FEATURE - ABKRS
SAVE & MAINTAIN ALL INFOTYPES
Once you done you can maintain more info and can you enter ...at PA30
Here you can see which are the info types has been maintained for this employee with TICK MARK
Topic 20 : Pay Scale Structure
Payscale Structure deals about pay structure how the pay struture divided according to industry, according to locations (Personnel Areas), Employee groups & Levels. Example Metro employees will get 50% HRA and non-metro will get 30% HRA on basic pay. PAY SCALE STRUCTURE:
1. 2. 3. 4.
PAY SCALE TYPE PAY SCALE AREA PAY SCALE GROUP PAY SCALE LEVEL
Here the configuration of Pay will happens
Wage type Concept and Indirect Valuation no need. Go to Basic Pay
Define EE Subgroup Grouping for PCR and Collective Agreement Provision (CAP). This is the first to PCR also.
Path: Personnel Management Personnel Administration -> Payroll Data -> Basic Pay Define EE Subgroup Grouping for PCR and Collective Agreement Provision. Table: V_503_B In this step, you can define the groupings for the personnel calculation rules and collective agreement provisions for all your
employee groups and subgroups. EEGrp C F
ESgrp 01 01
CGrpg 10 10
Name of EE group Contractor Full-time Permanent
EE SG name Monthly – IN Monthly – IN
ESGPCR 1 3
Grpg 3 3
I
01
10
Intern Transferee
Monthly – IN
3
3
P
02
10
Part-time Permanent
Monthly – IN
1
3
T
02
10
Temp
Monthly – IN
1
3
X
03
10
Intern Assignee
Monthly – IN
1
3
The employee subgroup grouping for the personnel calculation rule is required in Payroll Accounting. The collective agreement provisions grouping is required for indirect valuation of wage types in the Basic Pay infotype (0008). Example Employee subgroup grouping for the personnel calculation rule: The personnel calculation rule allows one wage type to be processed in different ways in payroll accounting. The value of the standard pay wage type should be used as a basis of valuation for hourly wage earners. The value of the standard pay wage type should be divided by the planned working hours before being used as a basis of valuation for salaried employees. Employee subgroup grouping for collective agreement provisions: A standard agreement designates the same pay scale groups and levels for both hourly wage earners and salaried employees; however, the user must still be able to enter hourly or monthly values in the pay scale table.
Some more examples
EG 1 1 1 1 1 2 2 2 2 4 4 4 7 7 7 8 8 9 9 U U
Employee Group Employee Employee Employee Employee Employee Retiree / Pensioner Retiree / Pensioner Retiree / Pensioner Retiree / Pensioner Intern Intern Intern Temp/Seasonal Temp/Seasonal Temp/Seasonal Expatriate Expatriate External External Inpatriate Inpatriate
ESG U0 U1 U2 U3 U4 U3 U5 U6 U7 U0 U1 U2 U0 U1 U2 U1 U3 U8 U9 U1 U3
Employee Subgroup Hourly Salaried-Exempt Salary-Non Exempt Executive Sales Executive Survivor w/Benefits Survivor w/o Benefits Regular Retiree Hourly Salary-Exempt Salary-Non Exempt Hourly Salary-Exempt Salary-Non Exempt Salary-Exempt Executive Contractor Service Provider Salaried-Exempt Executive
PCR 1 3 3 3 3 2 2 2 2 1 3 3 1 3 3 3 3 1 1 3 3
CAP 1 3 2 4 5 6 6 6 6 1 3 2 1 3 2 3 4 1 1 3 4
In the above example you can see that 2 type of groups for pay scale so we differentiated by giving PCR group 01 & 03 Now select country. ***When you entering any table if SAP System asking for Country code means : This table is country dependent if you delect any entry it will not reflects other country entries.
For Example we are taken as
Now for CAP
Define Reason for Change Use Additional reason codes have been defined in the SAP Best Practices for HCM USA in order to accurately track reason for changes in employee pay. In the SAP Best Practices for HCM USAthe following Basic Pay Reason Codes are delivered: Procedure 1.Access the activity using one of the following navigation options: IMG Path Transaction Code
Personnel Management Personnel Administration Payroll Data Basic Pay Define reason for change SPRO
2.On the Change View “Reason for Change ”: Overview screen, choose the New Entries ****on and enter the following values:
Reason 00 U1 U2 U3 U4
Description No Reason Merit Cost of Living Increase Reclassification Market Adjustment
Reason U5 U6
3.Choose Save.
Description Demotion Promotion
Go for New Entries if you want to Define New Reason for Basic pay
Payscale Conversion for Basic Pay Path: Personnel Management -> Personnel Administration -> Payroll Data -> Basic Pay -> Payscale Conversion for Basic Pay Table: T546 ESGPCR 1 1 2 2 2
Grpg 1 2 0 1 2
R 2 1
In this step, you can define whether, and if so how, indirect valuation of wage types in the pay scale table should be changed for display in the Basic Pay infotype (0008). The aim is to define a so-called reaction indicator for each grouping for the personnel calculation rule and collective agreement provisions. The reaction indicator is then used to convert the table value to a monthly or hourly value, or vice versa, depending on the specification.
Example Convert an hourly value to a monthly value The following groupings apply to your employee A: Grouping for the collective agreement provisions = 1 (industrial workers/hourly wage) Grouping for the personnel calculation rule = 2 (periodic payment for example, monthly wage earners) In this case the reaction indicator is '1'. Convert a monthly value to an hourly value The following groupings apply to your employee B: Grouping for the collective agreement provisions = 2 (industrial workers/monthly wage) Grouping for the personnel calculation rule = 1 (hourly wage earners) In this case the reaction indicator is '2'.
Pay Scale Type Path: Personnel Management -> Personnel Administration -> Payroll Data -> Basic Pay -> Check Pay Scale Type. Table: V_T510A
S.No 1 2
Pay scale type code HP HO
Pay scale type text PLANT Corporate Office
In this step you set up your enterprise's collective agreement types (pay scale types for short). The Basic Pay in infotype 0008 is derived from the pay scale type. By using the internal key, you can assign a fixed internal mean for evaluations to optional pay
scale types. Example Two collective agreement types are valid - type "01" for the metal industry and "02" for your inhouse agreement.
Some more examples Type 01 02 03 04
Description Salaried exempt Salaried non-exempt Hourly Union
Check Pay Scale Area Path: Personnel Management -> Personnel Administration -> Payroll Data > Basic Pay -> Check Pay Scale Area. Table: V_T510G Pay scale area defines the geographical area
S.No 1 2 3 4
Pay scale Area code HH HD DM DK
Pay scale Area text HYDERABAD DELHI MUMBAI KOLKATA
In this section, you set up different collective agreement areas (pay scale areas for short) in accordance with the collective agreement in your enterprise. Example You want to assign the indicator "01" to a particular pay scale area.
Go for NEW ENTRIES
Some more examples Area 01 02 03 04
Description East Region West Region Local 112 Local 83
Check Assignment of Payscale Structure to Enterprise Structure Path: Personnel Management Personnel Administration Payroll Data Basic Pay Assignment of Pay scale Structure to Enterprise Structure Table: V_001P_C In this step, you assign collective agreement types and areas (pay scaletypes and areas for short) to your personnel areas. Example Your personnel area "0001" is assigned pay scale area "01" and pay
scale type "01" (metal industry). Note: You do not need to enter any values in this table for the Pay Scale type or Area. This information can be obtained through function TARIF.
Use F4 to select your Pay Scale Type and Pay Scale Area
To Default Pay Scale Type and Area in MASTER DATA Basic Pay (Infotype 0008)
Feature:
TARIF
Assign the Return value as PAY SCALE TYPE/ PAY SCALE AREA to your decision option according to your client requirement.
Activate
Set up payroll period for Collective Agreement Provision Path: Personnel Management Personnel Administration Payroll Data Basic Pay Set up payroll period for Collective Agreement Provision Table: V_T510W CGr pg 40
T y. 0 1
A r. 0 1
Grp g 3
Per Pa 40
PS type Month ly
PS area text 40 Pay Area
Name Monthly – IN
End date 31/12/9 999
Start date 01/01/1 990
In this step, you create the default value for the working hours per period. The default value for the working hours per period for the infotype Basic Pay (0008) is determined by the infotype Planned Working Time (0007). This is based on a monthly working time, i.e. the period is a month.
It may be necessary to enter an amount here that is valid for another period, for example, for a weekly wage. The system will then suggest the default value for the working hours per period. You only have to complete this step if a monthly payroll period does not apply to all of the employees in your enterprise. Example Some employees are paid weekly, others are paid monthly. The correct number of hours per period must be suggested as default values for everyone in the infotype Basic Pay (0008). Standard Settings In the standard SAP system, a period is a month, i.e. the feature U510F has the value "Blank". No entries have been made in the view Assign Pay Scale -> Period Parameter. A blank entry is interpreted as "monthly".
Enter your Payscale Type and Area followed by ES grouping for CAP.
Give START & END DATE NEXT GIVE PERIOD PARAMETERS
Define Hourly Rates with Several Decimal Places
Path: Personnel Management Personnel Administration Payroll Data Basic Pay Define Hourly Rates with Several Decimal Places Table: V_T510F_B CGrp g 40
Ty . IN
Ar . IN
Grp g 1
Crc y INR
40
IN
IN
2
INR
40
IN
IN
3
INR
40
IN
IN
2
INR
40
IN
IN
1
INR
40
IN
IN
2
INR
PS type
PS area text
End date
Start date
31/12/999 9 31/12/999 9 31/12/999 9 31/12/999 9 31/12/999 9 31/12/999 9
01/01/199 0 01/01/199 0 01/01/199 0 01/01/199 0 01/01/199 0 01/01/199 0
In this step, you define an alternative currency to be used for wage type amounts in the infotype Basic Pay (0008).
The default currency for wage types in the infotype Basic Pay (0008) is taken from the currency set for the company code in the Currency for Public Sector view. You can, however, set up the default currency so that it is dependent on the country grouping, pay scale type, pay scale area and employee subgroup grouping for collective agreement provision. You can also set up a currency with additional decimal places. This allows you to enter amounts for wage types that have more than the usual number of decimal places. The currency for the annual salary should still be taken from the Currency for Public Sector view.
Revise Pay Scale Groups and Levels
Path: Personnel Management Personnel Administration Payroll Data Basic Pay -> Revise Pay Scale Groups and Levels Table: V_T510
CGr pg 40
T y. 0 1
A Gr r. pg 0 3 1
PS L Wage group v type 12
PS type Mont hly
PS area End date IN Pay 31/12/9 Area 999
Start Amo date unt 01/01/1 0.00 990
In this step, you represent the collective agreement governing payment of your employees in the SAP system. Example You would like to enter wage types in the Basic Pay infotype (0008) which should be valuated indirectly using the pay scale groups/levels
Enter Pay scale type and then Area
Example You would like to enter wage types in the Basic Pay infotype (0008) which should be valuated indirectly using the pay scale groups/levels
Real Time Example Type 03 03 03 03 03 03 03 03 03 03 03 03 03
Area 01 01 01 01 01 01 01 01 01 01 01 01 02
Grp 1 1 1 1 1 1 1 1 1 1 1 1 1
PS Group H001 H001 H001 H001 H001 H001 H002 H002 H002 H002 H002 H002 H001
Level 00 01 02 03 04 05 00 01 02 03 04 05 00
WT
Amount 8.00 8.50 9.00 9.50 10.00 11.00 12.35 14.55 16.00 20.75 21.00 23.25 10.00
Currency USD USD USD USD USD USD USD USD USD USD USD USD USD
Define pay scale salary ranges Path: Personnel Management Personnel Administration Payroll Data Basic Pay Define pay scale salary ranges Table: V_T710
Specify Working Hours fixed by Collective Agreement Path: Personnel Management Personnel Administration Payroll Data Basic Pay Specify Working Hours fixed by Collective Agreement Table: V_T510I
In the last step, you defined the collective agreement types (pay scale types for short) and collective agreement areas (pay scale areas for short) for your enterprise. You now assign working times to your various combinations of pay scale type and pay scale group. You specify both the standard weekly working time and the standard number of working days per week as stipulated in the collective agreement. Example Employees assigned to the pay scale type 01 and the pay scale area 01 have a standard weekly working time of 36.50 hours; the hours are distributed over 5 working days. This is not generally used, but better just get to know what is what.
