CPWA CODE 151-200 (Guide Part 5).pdf

EASY WALK OVER PC-16 GUIDE GUIDE GUIDE PART IV

151-200 Questions on CPWA CODE

GUIDE PART V

2013

PRAMOD

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151.

Cheques of private individuals if accepted in payment of Government dues :(a) (b) (c) (d)

Should be treated as cash Should not be treated as cash Government dues are never accepted in cheque None of these

Ans : (a) Para 6.3.2 of CPWA Code 152. Find the Form No. which is commonly used in a Public Work Divisional Office for registering private cheques received and adjusted . (a) (b) (b) (c)

CPWA-1 CPWA-1A CPWA-2 CPWA-2A

Ans : (b) Para 6.3.2 of CPWA Code 153. When cheques accepted from private individuals are dishonoured on presentation to the banks, does it require any changes in the entry made in the cash book of a PW Division ? (a) (b) (c) (d)

Yes. The original entries on both sides of the cash book should be written back by minus entries. No. No entry will be made in the Divisional cash book until the cheque are encashed by the bank. Yes. Cancel the both original entries in red ink under the full signature of Divisional Officer. Yes. Draw a red ink line through the both original entries in the cash book, and get it cancelled under the full signature of Divisional Accountant and Divisional Officer.

Ans : (a) Para 6.3.2 of CPWA Code 154. Which of the following is correct in respect of “Receipts for payment to Government”. (a) (b) (c) (d)

Maintained in Form CPWA-3 Divisional Accountant is authorised to issue receipts when the Divisional Officer is away on duty. The duplicate copy of receipt can be granted only when the original have been lost. The Divisional Officer and Divisional Accountant are the only authorised persons to issue Receipts.

Ans : (a) Para 6.3.3 of CPWA Code

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155.

All the persons regularly or frequently receiving money on behalf of Government should keep a Cash Book in Form (a) (b) (c) (d)

CPWA-3 CPWA-2 CPWA-1 CPWA-4

Ans : (c) Para 6.3.3 of CPWA Code 156.

Which of the following is correct when a government officer not in charge of a cash book receives money on behalf of government at exceptional times :(i) (ii) (iii) (iv)

Remit it at the earliest to the nearest officer having cash book. Deposit into accredited bank with challan. Deposit into the Imprest cash account. Make use of the cash as Temporary Advance and give the vouchers to the Divisional Officer for settlement of accounts.

(a) (b) (c) (d)

(ii) & (iii) (iii) & (iv) (i) & (iii) (i) & (ii)

Ans : (d) Para 6.3.4 of CPWA Code 157.

Money realised by officers of the Public Work Department :(i) (ii) (iii) (iv)

(a) (b) (c) (d)

Never be utilised for day to day expenditure. Should be paid into the accredited bank for credit as miscellaneous receipts. Can be utilised for current expenditure subject to certain conditions. A receipt for the amount should be issued by the Cashier or Divisional Accountant. (i) & (iii) correct. (ii), (iii) & (iv) correct. (ii) & (iii) correct. (i), (ii) & (iv) correct.


What is correct in respect of manner of payment followed by a PWD Division ? (a) (b)

A cheque cannot be drawn for an amount less than Rs 10/Payment to suppliers of stores through bank drafts is not permissible.

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(c) (d)

Payments for stores obtained from private firm and individual abroad can be made through bank draft, letter of credit and telegraphic book transfer. No other officer except Divisional Officer is authorised to deliver the cheques to the contractors.

Ans : (c) Para 6.4.2, 6.4.3 & 6.2.7 159.

At the close of the financial year, a Divisional Officer drawn cheques and deposit them in cash chest to prevent the lapse of the grant :(a) (b) (c) (d)

The action is in order because the grant would have been lapsed otherwise. The action is a serious irregularity. The Divisional Officer is the sole Cheque Drawing and Disbursing Officer of a division hence his action in this regard is beyond objections. Divisional Officer has to ensure the fully utilization of the grant. Hence the action is correct.

Ans : (b) Para 6.4.3 of CPWA Code 160.

Divisional Officers keep their cash transactions in a cash book which is maintained in form No: (a) (b) (c) (d)

CPWA-1 CPWA-1A CPWA-2 CPWA-4

Ans : (a) Para 6.6.1 o0f CPWA Code 161.

Government Officers entrusted with imprests or temporary advance should maintain and render accounts in Imprest Cash Account in Form No :(a) (b) (c) (d)

CPWA-7 CPWA-2 CPWA-4 CPWA-1A


Market rate is :(a) (b)

The rate per unit at which the article borne on the stock of a division sold to the general public or a person. The rate per unit at which the article borne on the stock of a division sold at the market for public use.

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(c) (d) Ans : (c) 163.

The cost per unit at which the article can be procured at a given time from the public market. None of these. Page 6 of CPWA Code (Item No 37)

A subsidiary cash book is maintained in form GAR-3 for :(a) (b) (c) (d)

Keeping accounts of pay and travelling allowance bills of establishment of a Public Works Division. Keeping an account of undisbursed Pay & Allowance of establishment of a Public Works Division. Keeping an account of regular cash balance of the division. None of the above.

Ans : (a) Para 6.6.2 & 18.3.2 of CPWA Code 164.

If a mistake is discovered before the cash book of a Public Work Division is closed, it should be corrected by :(a) (b) (c) (d)

Making a transfer entry, a suitable remark in red ink being recorded against the original erroneous entry. Erasing the wrong entry and insert the correct entry with the approval of Divisional Officer. Drawing the pen through the incorrect entry and insert the correct one in red ink between the lines. None of the above.

Ans : (c) Para 6.6.4 of CPWA Code 165. An error noticed on amount of an entry made in a cash book of a Public Work Division. The accounts of that particular month have been subsequently closed. How this error can be rectified? (a) (b) (c) (d)

Making a transfer entry, a suitable remark in red ink being recorded against the original erroneous entry. Erasing the wrong entry and insert the correct entry with the approval of Divisional Officer. Drawing the pen through the incorrect entry and insert the correct one in red ink between the lines. By overwriting over the incorrect entry and incorporate the correct entry.

Ans : (a) Para 6.6.4

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166.

An entry once made in the cash book of a Public Work Division :(a) (b) (c) (d)

Ans : (d)

Can be erased in very exceptional circumstances. Can be erased with prior approval of Divisional Accountant & Divisional Officer. Should be erased to make corrections if necessary. Should in no circumstances be erased. Para 6.6.4 of CPWA Code

167. The disbursing officer of a Public Works Division should check all the entries in his cash book :(a) (b) (c) (d)

as soon as possible after the date of their occurrence. at the end of the month. once in a week. the first working day of the next month after closing the previous month‟s account.

Ans : (a) Para 6.6.5 of CPWA Code 168.

The cash book should be signed by a Divisional Officer :(a) (b) (c) (d)

at the end of the month. after the last entry of each day. at the end of a week. after the each entry made in the cash book.

Ans : (a) Para 6.6.5 of CPWA Code 169. Find the verification that does not applied by the Divisional Officer on his monthly accounts and its connected documents :(i) (ii)

(iv)

compare each entry of payment into the bank with the challan. amount shown in the cash book as paid into the bank have been actually credited into the bank. compare each entry of payment with the gross amount shown in the voucher. all vouchers bears the payment order recorded by him.

(a) (b) (c) (d)

(iv) only (ii) & (iv) (i), (ii) & (iv) None of the above

(iii)

Ans : (d) Para 6.6.5 of CPWA Code

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170.

The actual cash balance in each chest should be counted :(a) (b) (c) (d)

at the end of each day. at the end of the month. last working day of each month first day of next month.

Ans : (c) Para 6.6.6 of CPWA Code 171. If the actual cash balance could not be counted on the last working day of each month, then the cash balance may be counted :(a) (b) (c) (d)

on the first day of next month. on the first working day of next month. on the first working day of next month before any disbursement is made on that date. None of the above


The details of the actual cash balance should be recorded in Form No :(a) (b) (c) (d)

CPWA-5 CPWA-4 CPWA-2 CPWA-7

Ans : (a) Para 6.6.6 of CPWA Code 173. The actual cash balance should be counted on the last working day of each month. The actual cash balance means, it :(a) (b) (c) (d)

inclusive of imprest inclusive of temporary advance Both (a) & (b) exclusive of imprest and temporary advance


Cash found surplus in cash chest on physical verification should be set right by :(a) (b) (c) (d)

crediting 8443 Civil deposit – 103 PW Deposit debiting 8443 Civil deposit – 103 PW Deposit crediting to sub head „Miscellaneous Work Advance‟ under the minor Head 799 suspense below the concerned major head of the account. taking the surplus cash as revenue receipt.


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175.

Cash found deficient in cash chest on physical verification should be set right by : (a) (b) (c) (d)

crediting 8443 Civil deposit – 103 PW Deposit debiting to subhead „Miscellaneous Work Advance‟ under the minor Head 799 suspense below the concerned major head of the account. no entry should be made in the cash book until the reason for deficiency of cash be detected. making a payment entry to subhead “Miscellaneous Work Expenditure” under the minor head 799 suspense below the concerned major head of the account.

Ans : (b) Para 6.6.7 of CPWA Code 176. A standing advance of a fixed sum of money given to an individual to enable him to make certain classes of disbursements which may be entrusted to his charge by the Divisional Officer is called : (a) (b) (c) (d)

Temporary advance Advance payment Imprest Temporary withdrawal

Ans : (c) Para 6.6.8 of CPWA Code 177. The amount of an imprest should be kept as low as possible and should in no case exceed :(a) (b) (c) (d)

Rs 5000/Rs 10,000/Rs 15,000/Rs 20,000/-


In what way the account of imprest and temporary advance are similar ? (a) (b) (c) (d)

Ceiling limit of the amount is Rs 5000/The accounts are kept in form CPWA-2. Both accounts are maintained in triplicate. None of the above.

Ans : (b) Para 6.6.9 & 6.6.12 of CPWA Code

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179. If any item in an imprest account appears to the recouping officer to be open to objection, then the impest should :(a) (b) (c) (d)

nevertheless be recouped in full. be closed until the objection settled. be kept in abeyance and item under objection may be entered in cash book under „ Public Work Deposits‟ None of the above.

Ans : (a) Para 6.6.10 of CPWA Code 180. A Divisional Officer objected a payment out of the imprest account. The item under objection may be entered in his cash book as :(a) (b) (c) (d)

item awaiting adjustment in the imprest account under – Misc work advance. item awaiting adjustment in the imprest account under – Public Work Deposits. Miscellaneous advances Miscellaneous payments

Ans : (a) Para 6.6.10 of CPWA Code 181. A disbursing officer makes remittance to a subordinate officer to enable him to make a number of specific petty payments on a muster roll or other voucher which had already been passed for payment. Such remittances should be treated as :(a) (b) (c) (d)

imprest temporary withdrawal advance remittance temporary advance


The account of temporary advance should be closed :(a) (b) (c) (d)

at the last working day of the month at the last day of the month everyday as soon as possible


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183. Find the withdrawal which cannot be drawn on contingent Abstract Bill (GAR-31) :(a) (b) (c) (d)

Advance in connection with Republic Day. Advance for payment in connection with Republic Day Celebrations. Cash taken out of the chest by the disbursing officer himself to make payments at a far away location. None of these.


All Cheque Drawing and Disbursing Officers (CDDO) of Public Works Department send their annual requisition for Cheque Books to :(a) (b) (c) (d)

Ans : (c) 185.

Accredited Bank. Reserve Bank of India Pay and Accounts Office Central Forms Stores, Calcutta Para 6.7.1 of CPWA Code

Receipt books (CPWA-3) and Cash Memo Books (CPWA-3A) required for use in the Divisional Offices are obtained from :(a) (b) (c) (d)

Accredited Bank Pay and Accounts Office Central Forms Stores, Calcutta. Central Security Press, Nasik


What is incorrect in respect of safe custody of the public money in Public Works Department :(a) Public money should be kept in strong chest secured by two locks of different patterns. (b) When there is a guard, the petty officer of the guard should usually be the custodian of one set of keys. (c) Whenever a cashier is attached to a Division, the keys of one of the locks of the treasure chest will remain in his possession. (d) The divisional officer is the custodian of duplicate keys of the Divisional Chest.


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187.

The duplicate keys of Divisional Chest should be placed :(i) (ii)

in separate sealed cover and lodged with different officers of higher rank. in separate sealed cover and kept with the relevant branch of the accredited bank. (iii) in separate sealed cover with the petty officer of the security guard. (iv) in separate sealed cover with the cashier, if a cashier is attached with the Division. (a) (b) (c) (d)

(i) & (iv) correct. (i) & (ii) correct. (ii) & (iii) correct. (iii) & (iv) correct.


What is incorrect in respect of appointment and duties of a cashier in Public Works Department :(a) (b) (c) (d)

A cashier can make the cash payment of two or more Divisions. The keys of one of the locks of the treasure chest will be in the possession of the cashier. Cashier is not an essential part of a Divisional Establishment. If the amount received is less than Rs 500/-, the cashier is authorised to issue receipts on behalf of Divisional Officer.

Ans : (d) Para 6.8.1 & 6.3.3 of CPWA Code 189.

The account of imprest cash should be kept in :(a) (b) (c) (d)

original only. duplicate. triplicate. None of the above.


The Divisional Officer should count the cash in the hands of cashier :(a) (b) (c) (d)

once in a month. once in a week. everyday after the closing of the transactions. at least once a month.


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191.

Diversion of funds from one work to another can be prevented by maintaining :-

(a) Work Abstract & Work wise ledgers (b) Register of works (c) Schedule of work expenditure (d) Work order Ans : (a) Annexure to Chapter 6 (Page No 50 of CPWA Code) 192.

The general administration regarding the acquisition, custody, distribution and disposal of stores are vested with :(a) (b) (c) (d)

Store Keeper Sub Divisional Officer Divisional Officer Stores Superintendent.


Procedures for all transactions of receipts and issues of stores are prescribed in :(a) (b) (c) (d)

Government Accounting Rules 1990. Central Government Accounts (Receipts & Payments) Rules 1983. General Financial Rules, 2005. Delegation of Financial Powers Rules 1978.


Any serious irregularity noticed in the transaction of receipts and issues of stores should be brought to the notice of appropriate authority by :(a) (b) (c) (d)

Divisional Officer Divisional Accountant Store Keeper Sub Divisional Officer


The cost of the supply of all stores, required as tools and plant for the general use of the division is debited at once to the minor head :(a) (b) (c) (d)

Machinery & Equipment Tools & Plant Maintenance & Repairs None of the above.


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196.

Special items of tools and plant, which are required not for general purpose but for a specific work should be debited to :(a) (b) (c) (d)

Machinery & Equipment. Tools & Plant Maintenance & Repairs Work concerned.


All road metal required for the maintenance of a road is debited to the major head: (a) (b) (c) (d)

3054 Roads and Bridges 1054 Road and Bridges 4054 Roads and Bridges 5054 Capital Outlay on Roads and Bridges


When the materials are purchased for the general requirements of the work, not for a specific work, their cost should be accounted to :(a) (b) (c) (d)

the work concerned. suspense head „Stock‟ Maintenance & Repairs Contractors Other Transactions


The value accounts of the stores should be maintained in the :(a) (b) (c) (d)

Sub Divisional Office Divisional Office respective Circles None of the above.


The quantity accounts of all stores should be maintained in the : (a) (b) (c) (d)

Sub Divisional Office Divisional Office respective Circles None of the above.


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CPWA CODE 151-200 (Guide Part 5).pdf

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