PROJECT MANAGEMENT II
STRUCTWEL DESIGNERS & CONSULTANTS PVT. LTD. ORGANISATION STRUCTURE: CASE STUDY FACULTY: PROF P.V.AKALKOTK P.V.AKALKOTKAR AR
SUBMITTED BY: RAHUL N.SOMPURA (2905) KENAN V.VIRAMGAMI (3205)
SCHOOL OF BUILDING SCIENCE & TECHNOLOGY,CEPT UNIVERSITY
Project Management II: Organisation Structure: Case Study S tudy
TABLE OF CONTENTS
INTRODUCTION OF COMPANY ......................................................................................................... ...................................................................................................................... ............. 3 FUNCTIONS OF THE COMPANY ..................................................................................................................... .....................................................................................................................4 LIST OF DUTIES .............................................................................................................................................. .............................................................................................................................................. 5 DIVISION OF DUTIES TO INDIVIDUAL JOB POSITIONS .......................................................................... ................................................................................... ......... 8 PROJECT MANAGER........................................................... MANAGER............................................................................................................................. ........................................................................ ...... 8 STRUCTURAL ENGINEER ............................................................................................................................ ............................................................................................................................9 ARCHITECT .............................................................. ................................................................................................................................ ................................................................................... ................. 9 FINANCE ................................................................ ................................................................................................................................... .................................................................................. ............... 10 R&D UNIT .............................................................. ................................................................................................................................. .................................................................................. ............... 10 PROPOSED ORGANISATION CHART .......................................................... ............................................................................................................. ...................................................11 EXISTING ORGANISATION CHART................................................... ................................................................................................................ .............................................................12 OBSERVATION & CONCLUSION ................................................................................................................. ................................................................................................................... ..13
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGAMI (3205)
Page 2
Project Management II: Organisation Structure: Case Study S tudy
INTRODUCTION OF COMPANY
Structwel(Mumbai) are into Engineering Consultancy for the past four decades. Having in-House team of architects, structural engineers, electrical / mechanical engineers and project management consultants makes Structwel capable of handling various projects. Several Residential, Commercial, Industrial and Infrastructural Projects are completed by Structwel effectively and efficiently. The Building Material Testing Laboratory of Structwel, which includes Soil / Geo-Technical investigation and Non Destructive Testing, is accredited and the R & D Centre enjoys recognition from Ministry of Science and Technology, Central Government, India. Peer review, remnant life assessment, retrofitting / strengthening of earthquake-affected structures is core specialization of Structwel. Corrosion and blast damaged structures and industrial plants are investigated regularly with confidence. Innovative and cost effective solution is the strength of Structwel. Conservation of Heritage Structures that include palaces, mosques, public buildings etc is another strong area of Structwel and has several completed Projects to its credit. Specialized tests like RADAR, Endoscopy, and Petrography etc are carried out In-House in conservation of heritage buildings and monumental structures. They are investing heavily into training and retraining of teammates in various areas of management and technical competence.
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGAMI (3205)
Page 3
Project Management II: Organisation Structure: Case Study S tudy
FUNCTIONS OF THE COMPANY
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGAMI (3205)
Page 4
Project Management II: Organisation Structure: Case Study S tudy
LIST OF DUTIES
•
Conceptual Planning of the Project
•
Planning and Estimation of Site Infrastructure
•
Resource Mobilization
•
Overall administration of the Project.
•
M.I.S. (Management Information System )
•
Timely submission of monthly RA bills, labour bills, purchase bills preparation and certification of Final
•
Bills and reconciliation of material.
•
Minimize wastage of Construction Material.
•
liaison with Client / Consultants
•
Motivating and managing site personnel as team leader.
•
timely completion of project within the given time frame and maintaining quality
•
Execution of structural and Architectural works as per relevant drawing.
•
Micro planning to deliver the project.
•
Planning day to day activities of Project.
•
Coordination with architects and consultants.
•
Monitoring of construction activities as perform by contactors/other agencies with quality norms.
•
Interaction with prime contractors and other agencies.
•
Work out the quantities of material used in projects.
•
Material requirements.
•
Documentation and MIS related to Project. Bar bending Schedules.
•
•
• • • •
•
•
• •
• • •
Serve as the Senior Site Representative for all matters related to construction quality assurance of structural works. Monitor the structural works for conformance with the provisions of the Contract Documents and the Procedures manual. Review, approve and process all structural technical submittals. Coordinate and supervise the work of all structural activities and operations. Liaise with local authorities and ministerial agencies having jurisdiction over the project. Receive/action Request for Information (RFI) that apply to structural works. RFI's requiring design feedback will be directed to the Designer for response. Review the responses for adequacy. Review contractor's structural change order proposals. Prepare recommendations to Resident Engineer and or Client for review. If warranted, assist in negotiations with contractors regarding changes in contract value or project duration. Review contractors' claims related to structural works. Prepare recommendations for claims approval or rejection. Assist in negotiations with contractors regarding the value of claims or changes in schedules. Witness testing and commissioning of the works. Approve the contractors' as-built drawings and O&M manual submittals. Assist with the final inspection of the work. Review the adequacy and accuracy of punch lists. Monitor final completion of the work. Perform all other duties that may be requested by the Resident Engineer. Review of structural drawings for projects designed by others Review is to be undertaken for code compliance.
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGAMI (3205)
Page 5
Project Management II: Organisation Structure: Case Study S tudy
•
•
Close coordination with Architectural and MEP trade designs
Planning, monitoring & controlling all site activities including manpower planning, resource planning & material planning of multiple project sites.
•
Ensuring all site activities of various project sites are carried out as per SOPs (standard operating procedures), DACP as per ISO 9000, O SHO, site quality plan.
•
Approving the Project construction & erection Schedule prepared as per the Contract guidelines using Primavera for all projects under execution. Providing guidance in developing the site progress calculation sheet & monitoring the same.
•
Analyzing the major scope of work at site (as per the Contract) and discussing with various disciplines for criticalities & strategies for timely completion of site work of various projects under execution.
•
Attending major site coordination meetings with client for reviewing site progress & resolving pending problems for various projects under execution
•
Implementing a periodic MIS reporting of site progress, customer invoicing & payment voucher collection at site of various projects under execution.
•
Making important correspondences with Client to build Customer relationship and sort out any disputes (technical or commercial) occurring at various project sites.
•
Responsible for Project Cost control and analysis for site activities
•
Control on-site activities for erection progress through site-in-charge and resolving site discrepancy reports with engineering.
•
Coordinating with Procurement department for shortage/ damage report.
•
Identifying the training needs for own department and arrange for the same, through Personnel Department, as and when required.
•
Leadership, delegation, communication, interfacing and presentation skills. Experience in handling multi-functional management role is mandatory.
•
Banking
•
Construction loans
•
Financial Structure
•
Legal matters
•
Business organization
•
Auditors & audits
•
General books of account
•
Subsidiary records
•
Cost records and reports
•
Financial reports
•
Tax returns and payments
•
Payment of invoices
•
Billing
•
Collections
•
Assignments
•
Bank deposits
•
Personnel records
•
Payrolls and records
•
Wage and personnel reports to public agencies
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGAMI (3205)
Page 6
Project Management II: Organisation Structure: Case Study S tudy
•
Office services
•
Construction Material Testing
•
Geotechnical Investigations
•
Petrography
•
Radar
•
Non-destructive testing at sites
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGAMI (3205)
Page 7
Project Management II: Organisation Structure: Case Study S tudy
DIVISION OF DUTIES TO INDIVIDUAL JOB POSITIONS
PROJECT MANAGER •
Conceptual Planning of the Project
•
Planning and Estimation of Site Infrastructure
•
Resource Mobilization
•
Overall administration of the Project.
•
M.I.S. (Management Information System )
•
Timely submission of monthly RA bills, labour bills, purchase bills preparation and certification of Final
•
Bills and reconciliation of material.
•
Minimize wastage of Construction Material.
•
liaison with Client / Consultants
•
Motivating and managing site personnel as team leader.
•
timely completion of project within the given time frame and maintaining quality
•
Execution of structural and Architectural works as per relevant drawing.
•
Micro planning to deliver the project.
•
Planning day to day activities of Project.
•
Coordination with architects and consultants.
•
Monitoring of construction activities as perform by contactors/other agencies with quality norms.
•
Interaction with prime contractors and other agencies.
•
Work out the quantities of material used in projects.
•
Material requirements.
•
Documentation and MIS related to Project. Bar bending Schedules.
•
Planning, monitoring & controlling all site activities including manpower planning, resource planning & material planning of multiple project sites.
•
Ensuring all site activities of various project sites are carried out as per SOPs (standard operating procedures), DACP as per ISO 9000, O SHO, site quality plan.
•
Approving the Project construction & erection Schedule prepared as per the Contract guidelines using Primavera for all projects under execution. Providing guidance in developing the site progress calculation sheet & monitoring the same.
•
Analyzing the major scope of work at site (as per the Contract) and discussing with various disciplines for criticalities & strategies for timely completion of site work of various projects under execution.
•
Attending major site coordination meetings with client for reviewing site progress & resolving pending problems for various projects under execution
•
Implementing a periodic MIS reporting of site progress, customer invoicing & payment voucher collection at site of various projects under execution.
•
Making important correspondences with Client to build Customer relationship and sort out any disputes (technical or commercial) occurring at various project sites.
•
Responsible for Project Cost control and analysis for site activities
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGAMI (3205)
Page 8
Project Management II: Organisation Structure: Case Study S tudy
•
Control on-site activities for erection progress through site-in-charge and resolving site discrepancy reports with engineering.
•
Coordinating with Procurement department for shortage/ damage report.
•
Identifying the training needs for own department and arrange for the same, through Personnel Department, as and when required.
•
Leadership, delegation, communication, interfacing and presentation skills. Experience in handling multi-functional management role is mandatory.
STRUCTURAL ENGINEER •
Serve as the Senior Site Representative for all matters related to construction quality assurance of structural works.
•
Monitor the structural works for conformance with the provisions of t he Contract Documents and the Procedures manual.
•
Review, approve and process all structural technical submittals. Coordinate and supervise the work of all structural activities and operations.
•
Liaise with local authorities and ministerial agencies having jurisdiction over the project.
•
Receive/action Request for Information (RFI) that apply to structural works. RFI's requiring design feedback will be directed to the Designer for response.
•
Review the responses for adequacy.
•
Review contractor's structural change order proposals.
•
Prepare recommendations to Resident Engineer and or Client for review. If warranted, assist in negotiations with contractors regarding changes in contract value or project duration.
•
Review contractors' claims related to structural works. Prepare recommendations for claims approval or rejection. Assist in negotiations with contractors regarding the value of cl aims or changes in schedules.
•
Witness testing and commissioning of the works.
•
Approve the contractors' as-built drawings and O&M manual submittals. Assist with the final inspection of the work. Review the adequacy and accuracy of punch lists. Monitor final completion of the work.
•
Perform all other duties that may be requested by the Resident Engineer.
•
Review of structural drawings for projects designed by others
•
Review is to be undertaken for code compliance.
•
Close coordination with Architectural and MEP trade designs
ARCHITECT •
Furnishing the contractor with drawings and information
•
Issue of variation orders altering extent, nature or quantity of the works
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGAMI (3205)
Page 9
Project Management II: Organisation Structure: Case Study S tudy
•
Suspension of the works
•
Nomination of sub-contractors and suppliers
FINANCE •
Banking
•
Construction loans
•
Financial Structure
•
Legal matters
•
Business organization
•
Auditors & audits
•
General books of account
•
Subsidiary records
•
Cost records and reports
•
Financial reports
•
Tax returns and payments
•
Payment of invoices
•
Billing
•
Collections
•
Assignments
•
Bank deposits
•
Personnel records
•
Payrolls and records
•
Wage and personnel reports to public agencies
•
Office services
R&D UNIT •
Construction Material Testing
•
Geotechnical Investigations
•
Petrography
•
Radar
•
Non-destructive testing at sites
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGAMI (3205)
Page 10
Project Management II: Organisation Structure: Case Study
PROPOSED ORGANISATION CHART
CEO
PROJECT MANAGER
ENGINEERING DIVISION
ARCHITECT
DRAFTSMEN
STRUCT RAL ENGIN ER
COMMERCE DIVISION
FINANCE
R&D DIVISION
MARKETING
ACCOUNTING
MATERIAL TESTING LAB
CLIENT LIASION
SECRETARIAL SERVICE
IN SITU LAB
ADMINSTRATI VE SERVICE
GEOTECHNICA L LAB
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGA I (3205)
Page 11
Project Management II: Organisation Structure: Case Study
EXISTING ORGANISATION C
A RT
CHAIRMAN
MANAGING DIRECTOR(P M)
DEPUTY. P
TRUCTURAL ENGINEER
ARCHITECT
DRAFTSMEN
COMMERCE DIVISION
FINANCE
R & D DIVISION
MARK TING
ACCOUNTING
M TERIAL TES ING LAB
CLIENT LIASION
SECRETARIAL SERVICE
IN SITU TESTING LAB
ADMINISTRATIVE SERVICE
GEOTECHNICAL LAB
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGA I (3205)
Page 12
Project Management II: Organisation Structure: Case Study S tudy
OBSERVATION & CONCLUSION
•
As we can observe that the existing organisation chart shows that the managing director who himself is the project manager has staffed a deputy project manager who collects all the information from the architect and structural engineer and communicates it the managing director (PM).
•
However the deputy project manager has virtually no authority and serves only as an assistant to the managing director in regards of engineering division only. He is not a part of other divisions at all. The other divisions are all under the control of the managing director who will forward it to the chairman.
•
The actual reason behind this type of organisation chart is that since STR UCTWEL is a private firm ,its senior officials all belong to the same family ie the chairman(MR.RAMESH N.RAIKAR),the managing director(MR CHETAN R.RAIKAR) and the deputy PM(MR.KAUSTABH R.RAIKAR).
•
Since Mr. Kaustabh Raikar being inexperienced, he is given lesser responsibility and probably he is being trained for the managing director’s post when the chairman retires and the managing director takes his position. Hence this type of organisation chart exists.
•
Otherwise the proposed chart is ideal where all the authority is under the project manager and he addresses to the chairman only in special cases.
RAHUL N.SOMPURA (2905)
KENAN V.VIRAMGAMI (3205)
Page 13
