Computerized Grading System Of

Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City

A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR ELECTRON COLLEGE OF TECHNICAL EDUCATION, QUEZON CITY, PHILIPPINES

A Thesis Presented to the Faculty of the College of Computing and Information Technology Electron College of Technical Education Main Campus

In Partial Fulfillment of the Requirements for the courses of Information System Technology, Electronics Technology, Electrical Technology, Welding Technology, Drafting Technology and Graphics Technology

January 2017 2-Years Diploma Courses


Republic of the Philippines Electron College of Technical Education Quezon City Campus APPROVAL SHEET

The thesis study attached entitled “A Proposed Computerized Enrolment System for ECTE” prepared and submitted by Group 1, in partial fulfillment of the requirements in Technical Writing 113 is hereby endorsed.

Vhon Anthony Guttierrez Delfin Instructor, Communication Skills

Approved and accepted by committee on Oral examination with the grade of____________ on __________________.

JERRY MACABUHAY __________________ Instructor, IT Research

Instructor, Electronics VHON ANTHONY GUTTIERREZ __________________ Instructor, Communication Skills JOHN ALVIN LAGRAMA __________________ Instructor, English 2-Years Diploma Courses

Date __________________ Date DELFIN Date

Date


ACKNOWLEDGMENT The researchers would like to express their sincerest g r a t i t u d e a n d t h a n k s t o G O D ALMIGHTY for his divine guidance and assistance, for enlightening their thought and prompted to proceed with perseverance until their work was done; Those people who generously shared their e x p e r t i s e a s s i s t a n c e a n d g u i d a n c e i n realization

of this

study. No piece of work has ever been brought to success without the aid of others; To their PARENTS AND FAMILY, who were always there for them in moral and financial support, for understanding them in every way possible, and for instilling in their responsibility; To their classmates, friends, and boardmates who were always also there in times of their sadness and happiness, thank you for giving them an inspiring advice and we owe them so much; To MR. VHON ANTHONY GUTIERREZ DELFIN, thesis adviser, for the valuable efforts and supervision he patiently rendered; A

profound

thanks

and

appreciation

are

also

to

their

professors and instructors of IST, ET, SMAW, DT and GT who gave their best knowledge to what they are now; Once again' the authors offers thanks and praise to God and those who extend help in the accomplishments of this piece of work. 2-Years Diploma Courses


The Researcher DEDICATION

For our parents and family, thank you for your encouragement and love. For our professors, thank you for your guidance and words of wisdom. For our friends, thank you for keeping my spirits high throughout this process. You’re such a shower of blessings to our life and we will never forget you. Above all to the Almighty God

The Researchers

2-Years Diploma Courses


ABSTRACT The Online Enrolment System was proposed in replacement of the Manual Enrolment System of the institution for it to have an organized flow of transaction and an ease of work especially to the administrators of

Electron College of Technical Education.

These study is

concerned on how the manual enrolment performs throughout the company’s transaction. The numerous transactions that the manual system covers, such as updating and adding

student

records,

generating the advising and assessment slips, and the like are commending the manual enrolment system to be inefficient for the needs of their institution. Since the study involves proper records handling, tracing the constraints and evaluation of the manual system is essential. Thus, the proponents gathered necessary data that will help in the progress of enhancing the existing system of CMI.



TABLE OF CONTENTS Title Page……………………………………………………………………… Approval Sheet ………………………………………………………………. Acknowledgment……………………………………………………………. Dedication …………………………………………………………………… Abstract ………………………………………………………………………. Table of Contents ………………………………………………………….. List of Tables …………………………………………………………………..

i ii iii iv v vi vii

Chapter I – The Problem and Review of Related Literature and Studies Introduction ………………………………………………………………… 1 Review of Related Literature and Studies……………………………. 3 Objectives of the Study Statement of the Problem Conceptual Framework Significance of the Study Scope and Delimitation Definition of Terms Chapter II – Methods of Research and Procedures Research Design Methods of Research Respondents of the Study Sample and Sampling Procedure Data Gathering Procedures Data Gathering Instruments Statistical Tools and Treatment of Data Chapter III – Results and Discussion ……………………….. ……………… Chapter IV – Summary, Findings, Conclusions and Recommendations Summary ………………………..……………………….. Findings ………………………..……………………….. Conclusions ………………………..……………………….. Recommendations ………………………..……………………….. 2-Years Diploma Courses


Bibliography ………………………..……………………….. ……………………….. Functional Analysis Report ………………………..……………………….. System Analysis Report ………………………..……………………….. System Design Report ………………………..……………………….. Source Code ………………………..…………….. User’s Manual ………………………..………..……………………….. Appendices ………………………..……………..……………………….. FUNCTIONAL ANALYSIS REPORT FA01 1 FA02 FA03 FA04 FA05 FA06 FA07 FA08 FA09 FA10 FA11 FA12 FA13 FA14 FA15 FA16 FA17 FA18 FA19

Page Project Objectives ………………….. ……………….. ……………. …. Function and Its Activities Policy Statement Procedural Flow Detailed Narrative Report System Interface Algorithm and/or Formula System Control Lists of Users by Report Definitions of Responsibilities Record Management and Disposal Physical Security Information Content by Report Description of Source Data Office Layout and Inventory Analysis of Existing System Alternative Solutions with Cost and Benefit Analysis Summary of Recommendation Appendices



SYSTEM ANALYSIS REPORT

SA01 SA02 SA03 SA04 SA05 SA06 SA07 SA08

Page Conceptual Framework Systems Specifications and Requirements System Composition System Outline Development Phase Process Data Flow Diagram Entity Relationship Diagram Systems Security and Control



SYSTEM DESIGN REPORT

SD01.1 SD01.2 SD02 SD03.1 SD03.2 SD04.1 SD04.2 SD05.1 SD05.2 SD06.1 SD06.2

Page Database Schema Data Dictionary Coding System Specialization Screen Navigation Diagram Screen Layout Input Forms Inventory Input Forms Description and Layout Report Forms Inventory Report Forms Description and Layout Program Inventory Program Pseudocode



LIST OF APPENDICES APPENDIX Page A APPROVAL OF THESIS TITLE …………………………………. 32 B THESIS OUTLINE APPROVAL …………………………………….. C NOMINATION OF GUIDANCE COMMITTEE D PERMISSION TO START/CONDUCT THE STUDY E APPLICATION FOR THESIS DEFENSE F REQUEST LETTER FOR THESIS ADVISER G REQUEST LETTER FOR ENGLISH CRITIC H REQUEST LETTER FOR STATISTICIAN I LETTER TO THE AGENCY/SCHOOL TO CONDUCT STUDY J AGENCY PERSMISSION TO FLOAT QUESTIONNAIRE K LETTER TO RESPONDENTS L QUESTIONNAIRE M CURRICULUM VITAE



LIST OF TABLES Table Page 1 Frequency and Percentage Distribution of Respondents According to Age ………………………………………………….. 17 2 Frequency and Percentage Distribution of Respondents According to Year Level …………………………………………… 18 3 List names of tables which corresponds to your table in your Results and Discussion …………………………………………… 4 List names of tables which corresponds to your table in your Results and Discussion …………………………………………… 5 List names of tables which corresponds to your table in your Results and Discussion ……………………………………………



Chapter I THE PROBLEM AND REVIEW OF RELATED LITERATURE AND STUDIES

Introduction This project looks at an Enrolment Database for a college. It stores details of students, courses, year, and section. It may also be use as local assessment of the college of nursing for their college fees.

The database is designed for use by staff and

other authorized user in the college office to enable them to easily produce information required by the different people in the college. Review of Related Literature and Studies This part discusses the review of related literature and studies of the study entitled “A Proposed Computerized System”.  copy and edit as needed Foreign Literature and Studies It contains literature and studies from other countries. Literature are theories, ideas, or points of view and opinions of any authors which is related to the study, while studies are results/outputs (findings, conclusions, and recommendations) of a certain research study. Literature and studies must be supported by person/s and year where it was conducted. Include at least five (5) foreign literature and studies. Local Literature and Studies It contains literature and studies conducted locally (pertaining to the same country: Philippines). Local studies like previous thesis of graduates (related to the study) can be included here. Create one paragraph containing the authors of the theses followed by the year 2-Years Diploma Courses


where it was conducted, and include at least one major conclusion or recommendation. Include at least five (5) local literature and studies. Objectives of the Study The general objectives of the study entitled “An assessment of the Enrolment System of ABC Company, Address” are the following: 1. To determine …. 2. To know…  Use the given as guide only. Create a minimum of four (4). 3. To find out … 4. To recognize … Statement of the Problem This study entitled “An assessment of the Enrolment System of ABC Company, Address”, is focused on the . The study is sought to answer the following questions: 1. What a. b. c. d.

is the profile of the respondents with regards to: age gender course year level

2. What is the status of the present system with regards to: a. Goals and objectives b. Strategies/Activities  Guide only c. Implementation d. Evaluation e. Monitoring 3. What are the problems encountered in the present system? 4. What solutions can be recommended to address the problems identified?

Conceptual Framework 2-Years Diploma Courses

Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City INPUT

PROCESS

OUTPUT

Determine Concept of the EnrolmentThe System status of the Enrolment System Assess Effectiveness of the Present Enrolment System Identify Policies and Procedures of Problems Enrolment encountered System in the implement-tation of the Enrolment System Recommend Measures to address the problems identified A Proposed Computerized Enrolment System

F E E D B AC K

Figure 1. Research Paradigm of the Study This study makes use of the system’s analysis of input, process, and output. 2-Years Diploma Courses


The input load consists of discussion of the concepts of the Computerized Enrolment System. It will also discuss the policies and procedures of the Computerized Enrolment System of Isabela State University – Cauayan Campus. The process load consists of determining the status of the Computerized Enrolment System, assessing its effectiveness, identifying the problems encountered in the implementation of the policies and procedures regarding Computerized Enrolment System of Isabela State University – Cauayan Campus, and recommending measures to address the problems identified. The results of this study will be the computerized enrolment system for the name of the school. Significance of the Study The study “ A Proposed Computerized …of the name of the company or school“ will be beneficial to the following: To the School. This study will give benefits to the school ….. To the Students. It will help the students in ….. To the Instructors. This will serve as their guide … To the Researcher. This study will equip them with knowledge about enrolment system. To the Future Researchers. It will serve as their reference for their research activities and will help them to gain knowledge to express their ideas in their chosen study. Scope and Delimitation This study is focused in the department of student and services of name of the school. It will concentrate on the enrolment transactions such as assessment of subjects and payment of tuition fees. It is delimited only to the selected respondents which are the students and faculty of name of the school. This study does not cover other departments or branches of the school. Definition of Terms The following are terms that the researcher used for better understanding about the concepts in the study. The terms are defined operationally, as how they are used in the study.  terms to be defined as the title is concerned Computer. In the study, it is the machine used by the researcher in making the documentation of the study and also the developing the computerized system. Programmer. As used in the study, this is the person who creates and designs the system. 2-Years Diploma Courses


Note: Technical terms like acronyms and computer terms must be defined as they are express in the part of the study. Chapter II METHODS OF RESEARCH AND PROCEDURES This chapter presents the research design method used in the study, the data gathering procedures, the instruments for gathering data, and the statistical tools and treatment of data. Research Design The method of research used by the researcher in the study is the descriptive method of research, because this kind of research describes the present system based on the impressions of the respondents. Using the descriptive survey as a type of descriptive research because it is appropriate in knowing the extent to which the different conditions of the present setup of the study. Methods of Research The descriptive survey method was used to achieve the purpose of the study. The descriptive method is concerned with condition that exists, practices that prevail, belief and point of view or attitudes that are held and process that are going on. This was deemed appropriate because the study sought to identify all things happen at the present flow of . Respondents of the Study The respondents of the study will consist of a) Isabela State University – Cauayan Campus students (370) , b) Isabela State University – Cauayan Campus faculty and staff (50), c) Enrolment personnel (7). Sample and Sampling Procedure Sloven’s Formula –( include this if you used this in your study) Stratified Sampling –( include this if you used this in your study) Data Gathering Procedures First, the researcher will prepare a letter seeking for the approval from the concerned authority. 2-Years Diploma Courses


After seeking approval, the researcher will prepare the questionnaires, have them checked and approved by the research adviser and then administer the questionnaires to the respondents. The researcher will tally the responses according to the questions in the statement of the problem. Then, the responses are put into tables and graphs, and interpret and analyze them. Data Gathering Instruments This study will make use of the Questionnaire as its main instrument in gathering data. It will also make use of interview to support the data and information gathered from the questionnaires. This will also be supplemented by observations and documentary analysis. Questionnaire. The researcher made use of this instrument because … (discuss reason on why using this instrument. Interview –( include this if you used this in your study) concept and reason of using each of the following instruments in gathering data. Observation–( include this if you used this in your study) Library Research–( include this if you used this in your study) Internet Research–( include this if you used this in your study) Statistical Tools and Treatment of Data This research will use the frequency distribution, percentage list, ranking and averaging and weighted mean as tools for the data gathered. Weighted mean is scaled using the table below: Weighted Mean 4.26 – 5.00 3.51 – 4.25 2.76 – 3.50 2.01 – 2.75 1.26 – 2.00

Descriptive Interpretation Strongly Agree Agree Fairly Agree Disagree Strongly Disagree

A. For finding the percentage, the researcher used this formula. f % = ------------- x 100 n where: % = percentage 2-Years Diploma Courses


f = frequency n = number of respondents B. The researcher used this formula in computing for the weighted mean. (1)f + (2)f + (3)f + (4)f + (5)f5 WM = ----------------------------------------n where: WM = weighted mean f = frequency n = number of respondents



Chapter III RESULTS AND DISCUSSION This chapter presents the results of the data collected, analysis and interpretation. Table 1 Frequency and Percentage Distribution of Respondents According to Course Course

Frequency (f)

Percentage (%)

BSIT

149

48.06

BSCS

12

3.87

BSIT – LAD

56

18.07

ACT

93

30

Total

310

100%

Table 1 shows the frequency and percentage distribution of respondents according to course. It shows that there were 149 or 48.06% are BSIT; 12 or 3.87% are BSCS; 56 or 18.06% are BSIT-LAD; and 93 or 30% are ACT respondents. Further analysis shows that majority of the respondents were BSIT students. Note: One table per page. If more than one pages, the next table would be on the next page. The interpretation consists of three paragraphs (description of the table, list the significant data on the table, and what was the majority result or the least. List all results from the questionnaire.



Chapter IV SUMMARY, FINDINGS, CONCLUSIONS AND RECOMMENDATIONS This chapter presents the summary of findings which includes conclusions and recommendations of the researcher. Summary This part of the study summarizes chapter IV. You should discuss brief results from findings, conclusions, and recommendations. Findings Put here summary of findings from the tables presented in Chapter 3. Usually, you will based your statements here from every third paragraph of each table. Conclusions Based on the findings, the researcher came up with the following conclusions: 1. You don’t need anymore to indicate such conclusions regarding the profile of the respondents. 2. Focus on the main concern of the study as to the problems, what are your conclusions. 3. Make at least three conclusions. Recommendations Based from the conclusions made, the researcher highly recommends that the school must have computerized enrolment system in order to achieve the following: 1. The answer to your first conclusion. It means every conclusion must have corresponding recommendation. 2. It should justify also the objectives of the study.



BIBLIOGRAPHY A.

Book Surname, First Name MI. (Copyright Year). The Complete Title of the Book. Place of Publication: Publisher Surname, First Name MI. (Copyright Year). The Complete Title of the Book. Place of Publication: Publisher

B.

Unpublished Thesis Surname, First Name MI., et. al. (Year Conducted). The Complete Title of the Research Study. Surname, First Name MI., et. al. (Year Conducted). The Complete Title of the Research Study.

C.

Website Surname, First Name MI. (Date retrieved). The Complete Title of the Article. Retrieved from Complete URL Address.



APPENDICES


Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City APPENDIX A (APPROVAL OF RESEARCH TITLE)

Republic of the Philippines ISABELA STATE UNIVERSITY Cauayan City, Isabela COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY TITLE APPROVAL Title:

A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISABELA

Place of Study:

MAMBABANGA, LUNA, ISABELA

Duration:

June 2009 – March 2010

JUAN A. DELA CRUZ Researcher Certified Correct: JESUS M. LINDO Adviser Approved: ERICK R. ABUZO Coordinator, College Research DIONICIO D. GANTE Chair, BSIT Program MARY JANE S. BITANGA Dean, CCIT


Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City APPENDIX B (THESIS OUTLINE APPROVAL)

Republic of the Philippines ISABELA STATE UNIVERSITY Cauayan City, Isabela COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY THESIS OUTLINE APPROVAL The research attached hereto entitle A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISABELA in partial fulfillment of the requirements for the degree Bachelor of Science in Information Technology (BSIT) is hereby endorsed. DIONICIO D. GANTE Chairman EDDIE I. PERU Member

FREDDIE R. CABRERA Member

Accepted as partial fulfillment of the requirements for the degree Bachelor of Science in Information Technology (BSIT). Approved: ERICK R. ABUZO Coordinator, College Research DIONICIO D. GANTE Chair, BSIT Program MARY JANE S. BITANGA Dean, CCIT


Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City APPENDIX C (NOMINATION OF GUIDANCE COMMITTEE)

Republic of the Philippines ISABELA STATE UNIVERSITY Cauayan City, Isabela COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY NOMINATION OF GUIDANCE COMMITTEE I hereby nominate the following as members of the Guidance Committee: DIONICIO D. GANTE Chairman EDDIE I. PERU Member


______________________

_______________________

Researcher’s Signature

Date

We hereby indicate our willingness to serve as members of the Guidance Committee for JUAN A. DELA CRUZ Researcher ______________________ ________________ Chairman

_____________________

______________________ ________________ Member Date

_____________________

______________________ ________________

_____________________


Signature

Signature

Date


Member Date

Signature

APPENDIX D (PERMISSION TO START/CONDUCT THE STUDY)

Republic of the Philippines ISABELA STATE UNIVERSITY Cauayan City, Isabela COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY PERMISSION TO START/CONDUCT THE STUDY I would like to request permission to conduct my study entitled, A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISABELA to be conducted at MAMBABANGA, LUNA, ISABELA from June 2009 to March 2010. Very truly yours, JUAN A. DELA CRUZ Researcher Certified Correct: JESUS M. LINDO Adviser Approved: ERICK R. ABUZO Coordinator, College Research DIONICIO D. GANTE Chair, BSIT Program MARY JANE S. BITANGA Dean, CCIT 2-Years Diploma Courses


APPENDIX E (APPLICATION FOR THESIS DEFENSE)

Republic of the Philippines ISABELA STATE UNIVERSITY Cauayan City, Isabela COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY _______________ Date APPLICATION FOR THESIS DEFENSE Name of Student:

JUAN A. DELA CRUZ

Title of Research:

A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISA.

Date:

_________________ _____________

Time:

Approved: DIONICIO D. GANTE Chairman EDDIE I. PERU Member


Approved: ERICK R. ABUZO Coordinator, College Research DIONICIO D. GANTE Chair, BSIT Program 2-Years Diploma Courses


MARY JANE S. BITANGA Dean, CCIT APPENDIX F (REQUEST LETTER FOR RESEARCH ADVISER)

Republic of the Philippines ISABELA STATE UNIVERSITY Cauayan Campus COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY September 28, 2009 ROSE MARY A. VELASCO IT Instructor Isabela State University- Cauayan Campus Cauayan City, Isabela Madam: Greetings! You are hereby requested as adviser of Mr. Juan A. Dela Cruz, a Bachelor of Science in Information Technology student, for their Information Technology Research study, First Semester, School Year 2009-2010. Please exert all your efforts, assistance and full support in the completion of the said research study. Your cooperation is highly appreciated.

Respectfully yours, MARVEE CHESKA B. NATIVIDAD IT Research Instructor Noted by:



ERICK R. ABUZO Coordinator, College Research APPENDIX G (REQUEST LETTER FOR ENGLISH CRITIC)

Republic of the Philippines ISABELA STATE UNIVERSITY Cauayan Campus COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY September 28, 2009 CARMELO IBARRETA English Instructor Isabela State University- Cauayan Campus Cauayan City, Isabela Sir: Greetings! You are hereby requested as English Critic of Mr. Juan A. Dela Cruz a Bachelor of Science in Information Technology student, for their Information Technology Research Study, First Semester, School Year 2008-2009. Please exert all your efforts, assistance and full support in the completion of the said research study. Your cooperation is highly appreciated. Respectfully yours, MARVEE CHESKA B. NATIVIDAD Instructor, IT Research Noted by: ERICK R. ABUZO Coordinator, College Research 2-Years Diploma Courses

Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City APPENDIX H (REQUEST LETTER FOR STATISTICIAN)

Republic of the Philippines ISABELA STATE UNIVERSITY Cauayan Campus COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY September 28, 2009 FREDDIE R. CABRERA Mathematics Instructor Isabela State University- Cauayan Campus Cauayan City, Isabela Sir: Greetings! You are hereby requested as statistician of Mr. Juan A. Dela Cruz, a Bachelor of Science in Information Technology student, for their Information Technology Research study, First Semester, School Year 2008-2009. Please exert all your efforts, assistance and full support in the completion of the said research study. Your cooperation is highly appreciated. Respectfully yours, MARVEE CHESKA B. NATIVIDAD Instructor, IT Research Noted by: ERICK R. ABUZO Coordinator, College Research APPENDIX I (LETTER TO THE AGENCY/SCHOOL TO CONDUCT STUDY)


Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City Republic of the Philippines ISABELA STATE UNIVERSITY Cauayan Campus COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY August 20, 2009 REV. MSGR. MARINO D. GATAN, H.P PH.D. President Our Lady of the Pillar College Cauayan Cauayan City, Isabela Sir: Greetings in Christ name! As part of the academic activities, the fourth year students of College of Computing and Information Technology will be sent to government and private agencies and business establishments to conduct a research study on the organization’s systems and procedures. They are required to come up with a research paper. In this connection, kindly study on “A Proposed College of Nursing of Cauayan City, Isabela” need. Hence, we promise

allow Ms. AIDA C. CAADIANG to conduct her Automated Battery Examination for the Our Lady of the Pillar College Cauayan, and please extend all other assistance she may to keep all data confidentially.

Thank you for sharing the task in preparing this student to become competent professional and responsible citizen. Respectfully yours, ERICK R. ABUZO Instructor, IT Research Noted by: MARY JANE S. BITANGA, DIT Dean, CCIT APPENDIX J (AGENCY PERSMISSION TO FLOAT QUESTIONNAIRE)

ISABELA STATE UNIVERSITY - CAUAYAN CAMPUS College of Computing and Information Technology 2-Years Diploma Courses

Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City Cauayan City, Isabela August 13, 2009 DR. MYRNA G. MARAMAG Executive Director Isabela State University-Cauayan Campus Cauayan City, Isabela Madam: Greetings in the name of our Lord Jesus Christ! This is to formally ask your permission to please allow me, Bachelor of Science in Information Technology student of Isabela State UniversityCauayan Campus to proceed with my research study entitled A

PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISABELA , which is a partial requirement for the subject IT 62 – IT Research. In this connection, may I request your good office to allow me to conduct surveys and float questionnaires this month of September 2009. I shall be very grateful for any consideration and assistance extended to the undersigned. I anticipate your favorable response. Sincerely yours, JUAN A. DELA CRUZ Researcher Noted by: JESUS M. LINDO Adviser, IT Research ERICK R. ABUZO Instructor, IT Research APPENDIX K (LETTER TO RESPONDENTS)

ISABELA STATE UNIVERSITY - CAUAYAN CAMPUS College of Computing and Information Technology 2-Years Diploma Courses

Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City Cauayan City, Isabela October 25, 2006

Dear Respondents: Greetings in the name of our Lord Jesus Christ! This is a research requirement undertaken by the undersigned at the Isabela State University – Cauayan Campus on the study entitled, A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISABELA. At this juncture, I have chosen you as one of my respondents to the questionnaire attached because I believe that your honest and sincere responses will serve as springboard for a thorough study of our curriculum that would serve the academe and community at large. I anticipate your affirmative action and immediate response in answering the questions herein. I assure you that all information you will give me shall be treated confidentially. Thank you!

Truly yours,

JUAN A. DELA CRUZ Researcher

APPENDIX L (QUESTIONNAIRE)

THE QUESTIONNAIRE



Part I: GENERAL INFORMATION Direction: Check the box that corresponds to your answer. 1.1 1.2

1.3 1.4

1.5

1.6

Name _________________________ (optional) Age 15-20 [ ] 21-25 [ ] 26-30 [ ] 31-35 [ ] 36-above [ ] Gender Male [ ] Female [ ] Department IICT [ ] BAT [ ] TC [ ] ENTREP [ ] CRIM [ ] TECH’L [ ] CAS [ ] IHM [ ] ADMIN [ ] Year Level 1ST [ ] ND 2 [ ] 3RD [ ] TH 4 [ ] Family Income/month 1,000-3,000 [ ] 3,001-6,000 [ ] 6,001-10,000 [ ] 10,001 – Above [ ]

Part II. THE QUESTIONNAIRE Director: Check the box that corresponds to your answer. Use the legend as your guide.


Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City LEGEND: 5-always

4-very often 3-often 2-sometimes

1-

never 2.1 What is the status of the present system of monitoring students using the computerized enrolment system of the Isabela State University – Cauayan Campus in terms of: A)

Goals and Objectives 1

5

4

3

2

[ ]

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a.2) Are its objectives clearly understood? [ ]

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a.3) Are its objectives relevant and responsive to your needs as a student?

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a.4) Are its objectives achievable?

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5

4

3

2

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5

4

3

2

1

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c.2) Do the students benefit the most of the services of the computerized enrolment? [ ]

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c.3) Do the faculty and staff benefit the most on the computerized enrolment? [ ]

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a.1) Are you aware of the goals and objectives of the computerized enrolment [ ] system of the ISU

B)

Strategies/Activities 1

b.1) Is the flow of enrolment smooth?

[ ]

b.2) Does the computerized enrolment speed up the process of enrolment? [ ] b.3) Does the computerized enrolment produce an accurate output? [ ] C)

Implementation

c.1) Is the computerized enrolment system properly implemented? [ ]


Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City c.4) Does each enrolment personnel has their own specific assignment? D)

[ ]

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5

4

3

2

d.1.1) The Enrolment Personnel [ ]

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d.1.2) The Administration’s Staff [ ]

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d.1.3) The Students himself [ ]

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4

3

2

1

Evaluation and Monitoring

d.1) Who will assess the students during the enrolment process? 1

d.2) Who will monitor the personnel involved in the computerized enrolment? 5 d.2.1) The ISU management

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d.2.2) The System Administrator

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d.2.3) The personnel themselves [ ]

2.2 Problems encountered in the implementation of the Computerized Enrolment System. 5 4 3 2 1 A) time consuming during payment of fees and getting permits [ ] [ ] [ ] [ ] [ ] B) lack of trained enrolment personnel

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C) lack of computer resources [ ]

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2.3 Measures recommended addressing the problems identified. A)

The administration shall buy additional computer resources together with additional trained personnel to achieve the following: 5

4

3

2

1

a.1) fast processing of enrolment

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a.2) fast processing of payments and issuance of permits

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Electron College of Technical Education 2-Years Diploma Courses Novaliches, Quezon City a.3) easy producing of reports APPENDIX M (CURRICULUM VITAE)


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Computerized Grading System Of

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