Blue Zuma Project

Muhammad Faisal Mahmod (P55760)

BLUE ZUMA PROJECT

UNIVERSITI KEBANGSAAN MALAYSIA

FACULTY OF ENGINEERING & BUILD ENVIRONMENT DEPARTMENT OF MECHANICAL & MATERIAL ENGINEERING

ENGINEERING PROJECT MANAGEMENT KKKJ 6063

MICROSOFT PROJECT “BLUE ZUMA PROJECT (PART 1 - 3)”

LECTURER PROF. IR. DR. HAJI YUSOFF ALI

PREPARED BY MUHAMMAD FAISAL MAHMOD P55760

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BLUE ZUMA PROJECT


Blue Zuma Project The ARC Company specializes in developing and selling a wide range of high-quality scooters. Sales representatives report that there is a growing demand for racing scooters. ARC is a small company and uses a strong matrix to optimally utilize limited manpower. The Project Priority Matrix for the Blue Zuma Project is:

Time Constrain Enhance Accept

Scope x

x

Cost

x

PART 1 The project team assigned to develop the new razor scooter code named “Blue Zuma”. For the purpose of this case, the set up as following below: 1. The proj project ect begin begins s Janua January ry 1, 2010 2010.. 2. The foll followin owing g holida holidays ys are are observ observed: ed: a. Janu Januar ary y 1 is Frid Friday ay b. Memoria Memoriall Day (last (last Monda Monday y in May)-M May)-May ay 31 c. July 4th is Sunday. henceheHence, Monday on July 5th is day off d. Labour Labour Day (First (First Monday Monday in September)-S September)-Septem eptember ber 6 e. Than Thanks ksgiv giving ing Day Day ((4 4th Thursday in November)-November 25 f. December December 25 and 26 is Saturday Saturday and Sunday. Sunday. Hence, Hence, Friday and Monday on December 24 and 27 is day off

3. If a holiday holiday falls falls on a Saturday Saturday,, then Friday Friday will will be given given as an extra extra day off, and falls on a Sunday, then Monday will be given as a day off. 4. The project project team team works 8 hour days. days. Monday Monday through through Friday. Friday.

A network schedule for this project and a memo as following below:

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BLUE ZUMA PROJECT

1. When is the project project estimated estimated to be completed? How long long will the project take?

The project would be estimate to start on Monday (January 3, 2011) and finished on Thursday (December 16, 2011) as indicated in box at figure below. The total project durations for Blue Zuma Project would be invo involv lved ed arou around nd 25 250 0 days days.. The The esti estima mate ted d proj projec ectt dura durati tion on for for each each process as listed at figure below.

2. What What is the critic critical al path path for the the project? project?

The critical path for the Blue Zuma project shown as a red path which to represents a critical task whereas, the blue path represent as uncritical path which shows at figure below.

Otherwise, the figure below indicated only a group of critical path. Thus, the critical task of the project are involved the market analysis, 3


BLUE ZUMA PROJECT

product design, product design selection and so on as indicated in the box at figure below.

3. Which Which activity activity has the the greatest greatest amount amount of slack? slack?

In Figure below at the last column shows the total amount of slack for for each each task task proj projec ect. t. Henc Hence, e, the the deta detaile iled d mark market etin ing g plan plans s were were the the greatest amount of total slack which it around 159 days as indicated in the box at figure below.

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BLUE ZUMA PROJECT

4. How sensitiv sensitive e is this network? network?

Alternatively, the network diagram below could show the sensitivity of the network other than critical path as shows at Gantt chart. Thus, the concept concept of this network network is similar similar to the Gantt chart which the red path is critical path but the red box indicated to the sensitivity of the network.

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BLUE ZUMA PROJECT

5. Identify two sensible milestones and explain your choices.

Framework of Blue Zuma project, a milestone is the stage to marks the completion of work package and typically marked by a high level even event. t. A mile milest ston one e may may also also sign signif ify y an impo import rtan antt deci decisi sion on or the the derivation of a critical piece of information, which outlines or affects the future of a project. It also should be easier to recognize for all person that involved in the project. For this case, there is some external process to do as decided in project project plan but they are not included in project task. Thus, by created a milestone could be represent the some external process has done in that period. For instant, the company to produce the Blue Zuma scooter assigns another company or vendor to complete a certain process or task before to continue the next procedure of project task. At the same time, the next procedure could be not to continue until the vendor finished the the task task.. Crea Creatin ting g a mile milest ston one e that that repre represe sent nts s the the crit critic ical al poin points ts in completion of the contracted work and a significant development, event or accomplishment in plan of attack. Also, the milestone to achieve that help to verify the project project is on track and on schedule schedule as well well as an essentia essentiall component of good project management. Hence, milestone was located before product design task and another one before to order component as shown in the both box at figure below.

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BLUE ZUMA PROJECT

Milestone 2 1

6. Compare the advantages advantages and disadvantages disadvantages of displaying displaying the schedule as a network versus a Gantt chart?

The advantages of the Gantt chart is all project tasks are listed in Gant Ganttt char chartt woul would d be indi indica cate ted d clea clearly rly.. Moreo Moreove ver, r, the the task task path path and and dura durati tion on colum column n can can sh show ows s the the dura durati tion on peri period od sh shou ould ld be takin taking g for for completed the project. Also, it shows clearly the date and the day to start and to end the project other than a column of predecessor. Whereas, it wou would be diff ifficul icultt

to foll follo ow

the the

proj projec ectt

sche schedu dule le since ince that hat

the the

interconnection from one task path to another task path looks messy. 7


BLUE ZUMA PROJECT

The The adva advant ntag ages es of the the netw networ ork k diagr diagram am coul could d make make easi easier er to understand the sequences of the task from the beginning until to the end of the process task. But, it would be difficult to predict the duration period for each process task.

Gantt chart

Network Diagram

PART 2

PART A

Memo that address the as following below:

1.

Which if any of the resources are over allocated?

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BLUE ZUMA PROJECT

In figure below, the resources would be appearing in red colour text to recognize which resources are over allocated or by other step, insert the over allocated column. Thus, resources are over allocated if in an over allocat allocated ed column column appear appearing ing “Yes” “Yes” text. text. Hence, Hence, over over alloca allocated ted for this project project are marketing marketing specialist, specialist, design engineer, industrial engineer and purchasing agent.

2. Which Which activit activities ies involv involve e over over allocate allocated d resources resources? ?

Base Base on Gant Ganttt char chart, t, some some acti activi viti ties es whic which h su supp ppor orte ted d by over over allocated resource may involve on this subject such as detailed marketing plans, detailed product design and install product equipment.

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BLUE ZUMA PROJECT

3. Assume Assume that that the projec projectt is time time constrain constrained ed and try try to resolv resolve e any over allocation problems by levelling within slack. What happens?

After completed the resources levelling, the over allocated would be decrease from 4 to 2 over allocated. Hence, the over allocated for this case case are design design engine engineer er and industria industriall engine engineer er as showed showed in figure figure below. below. While, While, the greate greatest st total total slack slack for detaile detailed d market marketing ing plan plan was decrease from 159 days to 84 days as well as showed in the box at figure below. Thus, some project task is changing in duration period to complete after resources levelling.

Z

Resource sheet after resource levelling

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BLUE ZUMA PROJECT

Gantt chart

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4.

BLUE ZUMA PROJECT

What is the impact of levelling within slack on the sensitivity of the network?

Otherwise, the sensitivity of the network also changing as refers to the networ network k diagra diagram m after after resour resources ces levelli levelling. ng. Obviou Obviously sly,, the differ different ent sequ sequen ence ce of task task proj projec ectt is prov provide ided d when when refer referrin ring g to the the netw networ ork k diag diagra ram m befo before re resou resourc rces es levell levellin ing g and and the the netwo network rk diagr diagram am afte afterr resources levelling.

Network diagram before resources levelling

Netwo work diagram after resources levelling

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BLUE ZUMA PROJECT

PART B


1. Assume that the project is resource constrained and no additional

personnel are available. How long will the project take given the resources assigned?

The project take given the resources assigned when all resources are not over allocated after completed a resources levelling in twice. But for this case, the industrial engineer is still over allocated which they are still not enough industrial engineer to running this Blue Zuma project. Thus, Thus, the projec projectt manager manager supposes supposes to plan plan someth something ing to ensure ensure the project could be running well. Might be the project manager plan to give overtime to the all industrial engineer or plan to hire a new industrial engineer. Besides, the total duration to complete the project was changing from 250 days to 290 days which would be start on Monday, 03 rd January 2011 and finish on Monday, 20 th February 2012 as showed in red box at figure below.

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BLUE ZUMA PROJECT

2. How does the new duration compare with the estimated

completion date generated from Part 1? What does this tell you about the impact resources can have on a schedule?

In figure below shows the total duration to complete the project was changing from 250 days to 290 days after resources levelling. So, the duration date will increase to 40 days. It means that project should be finished later than time estimation that has been set before. So, it was clearly show that any adjustment on resources planning will also effect directly to project duration time.

Project task before resources levelling

Project task after resources levelling 14


BLUE ZUMA PROJECT

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PART 3 PART A


1. Which additional assignment would you choose to complete the

project before the February 1st deadlines? Explain your choices as well as the reasons for not choosing other options.

Base on resource sheet, I would choose additional marketing specialist in this project because it seem that marketing specialist is still over allocated but the other resources seem to be allocated. Hence, cost is something can be accept, so in order to complete project earlier, we could always hire more workers.

2. How have have these changes affected the sensitivity sensitivity of the network? network?

After hiring two marketing specialist in this project especially during market analysis, the duration of the project changed from 290 days to 281.67 days, this is a big improvement in reducing project time. Sensitivity of a network is by which a project’s critical path has changed as showed at figure below.

Project task after hiring two marketing specialist

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BLUE ZUMA PROJECT

Network diagram after hiring two marketing specialist

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Blue Zuma Project

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