CHAPTER I
THE PROBLEM AND ITS SETTING
Introduction
Computer
technology
brings
significance
a nd
advancement in our lives. From an industrial society, the researcher is in transition to an information society. The process of deriving in this transition and advancement of man are the computer and the people who strive to work for thes these e
chan change ges. s.
This This
adva advanc ncem emen ent t
of
comp comput uter er
had had
been been
a
great factor in our daily living. Nowadays, computer computer is one of the main reasons why almost everything becomes so simple and
easy
from
acco accomp mpli lish shin ing g
each each
difficult job job
and
almo almost st
complicated
ever everyt ythi hing ng
operated operated and manage through through computers. computers.
way
now now
is
of bein being g
Today it is widely
recognized recognized that most organizations organizations need information information systems to
survive
and
succeed
in
the
competitive ive
business
environment.
An attenda attendance nce-mo -monit nitorin oring g system system serves serves as a time time log that is set up as a computerized database. An attendancemonito monitoring ring system maintains maintains a
daily daily
record record of
a
person' person's s 1
arrival and departure time from school. This process in the case of this study, the user logs with the use of barcode technology.
Barcode, in its simplest form, is a set of bars and spaces
representing
identification process.
of
Barcode
widely used
a
technology
or
and
or
particular
method of
identification recognition
alphabet
is
numeric
product, the
data
service
best-known
for or
and
a
most
Automatic Identification. Automatic
“Auto
ID”
recording
of
encompasses data,
most
the
automatic
commonly
through
the printing and reading of information encoded in barcodes thereby eliminating risk of human error. Early applications of bar code scanning, which included retail point-of-sale, item tracking and inventory control, have been expanded to include
more
attendance,
advanced
work-in
applications
process,
quality
such
as
control,
time
and
sorting,
order entry, document tracking, shipping and receiving, and controlling access to secure areas.
The Nueva Ecija University of Science and Technology uses a manual Attendance Monitoring System, this uses bunch of log books for the faculty members to log on. The faculty members write their time in these log books everytime they 2
enter the university. Then, these log books are collected by the auditing department, and manually checked the daily time
records.
accounting
After
checking
the
daily
prepare
the
payroll.
department
time
records
In
case
the
there
are errors in computation, errors are corrected manually, resulting in a tedious task. The greatest disadvantage of manual
attendance
for errors.
monitoring
With
so
systems
is
their
many calculations being
propensity
performed
by
hand, it can be quite easy to make mistakes and doubly hard to correct them. Manual entry of employee time can include misused and fraud data. People can enter a wrong time of entry or exit. Keeping these issues in mind the researcher aim to developed Attendance Monitoring System using Barcode Technology to replace the manual attendance monitoring of Nueva Ecija University of Science and Technology.
The barcode than
proposed
attendance
technology,
the
monitors
manual
is
monitoring
easier to
system.
The
lecturers’ official
system
use and
proposed time.
It
that
uses
more
convenient
system
accurately
improves
accounting
departments' efficiency by calculating accurate payroll and the
data
accurate. collected.
capture It
is
The
by
also
systems
the easy
barcode to
store
software
system and
is
quick
manage
calculates
the
the hours
and data and 3
identifies
any
payroll
issues
within
no
time.
This
eliminates the time consumed for manually checking payroll audits.
This can enhance labor productivity and thus the
efficiency of the whole university.
Statement of the Problem
This study focused on the development and evaluation of
“Proposed
will
ensure
Barcode clear,
Attendance accurate
Monitoring
and
reliable
System”
that
methods
of
monitoring lecturer attendance and calculating accurate payrolls .
Specifically, this study aim to answer the following:
1. Development and Description of the Barcode Attendance Monitoring System
1.1
Planning;
1.2
Analysis;
1.3
Design;
1.4
Coding;
1.5
Testing;
1.6
Implementation; and
1.7
Maintenance
4
2. Presentation
of
the
content
of
Barcode
Attendance
Monitoring System
3. Assessment of the respondents on the Developed Barcode Attendance Monitoring System based on the six quality model characteristics of a software
3.1
Functionality;
3.2
Usability;
3.3
Reliability;
3.4
Efficiency;
3.5
Portability; and
3.6
Maintainability
4. Difference on the assessment of the respondents on the Barcode Attendance Monitoring System based on the six quality model characteristics of software.
5. Suggestions of the respondents to further enhanced the proposed Barcode Attendance Monitoring System.
Hypothesis of the Study
5
There is no significant difference on the assessment of
the
respondents
on
the
System based
on
the six
software:
functionality,
Barcode
Attendance
Monitoring
quality model characteristics usability,
of
reliability,
efficiency, portability, and maintainability.
Conceptual Framework
Barcode
technology
is
a
natural
fit
for
automating
Attendance Monitoring System. Barcodes and barcode scanners offer
a
quick
and
accurate
way
for
each
lecturer
to
complete time-tracking transactions.
Barcode
Attendance
substitute
for
manual
attendance
and
working
Monitoring
System
is
systems
for
recording
hours.
The
manual
a
good
lecturers’
processes
of
logging in/out are replaced with automated barcode readers. The difference is that the data is digitized. In order to capture time and attendance data, the lecturer has to have a
quick
and
transactions.
accurate This
is
method
for
accomplished
by
recording using
time
fixed
and
movable corded barcode scanners with an ID card that has the
employee
require
help
number in
in
a
processing
barcode.
Both
the data.
types
of
devices
The transactions
on 6
the fixed scanner will be just like those of a time-clock, so
the
device
Attendance data
itself
can
Monitoring
stored
in
the
be
System
programmed database
Attendance
to
update
the
appropriately. The
Monitoring
System
database
will be use for generating a payroll reports.
Independent Variable
Dependent Variable
Interview Guides Supporting Materials MS Visual Studio 6.0
Proposed Barcode Attendance Monitoring System
MS Access 2003
Figure 1 Research Paradigm
Figure 1 shows the research paradigm. It explains all the
requirements
proposed
that
computerized
must
be
obtained
system, starting
to
from
create
the
the interview
guides, to clearly define what are to be included and what are
the
system.
processes The
expected
involve
supporting
outputs.
in
the
documents
Microsoft
attendance to
Visual
see Studio
monitoring
what 6.0
are
the
is
the
programming language to create the computerized system and Microsoft
Access
2003
is
the
database
that
will
be
used 7
that
will
hold
all
the
data
of
the
Barcode
Attendance
Monitoring System.
Significance of the Study
The result of the study would be significant to the following:
They
Students.
are
the
main
beneficiaries
of
this
study because implementation of the RFID Student Monitoring and
Notification
applications
for
System
can
students.
offer The
additional
students
security
whom
travel
themselves are attached with the passive tags. So, when the students
enter
the
university,
they
will
be
scan
and
automatically update their attendance.
Parents.
The
proposed
system
helps
to
ease
worries
among the parents. It will overcome limitations of current safety that provided by university. Parents just make sure that
their
children
always
wear
the
passive
tag.
Parent
will automatically receive a message from the system when their children enter and leave the school. Parents will be getting
regular
updates
about
their
offspring
and
the
schools day to day activities. 8
Teachers. The system may be used by the instructors to
ease the process of attendance taking. With passive tag and reader, the student entry or exit is recorded automatically when
they
pass
by
the
scanners,
so
there
is
a
proper
organized attendance.
University Administrators. The findings of this study
will
improve
sytem.
The
university
the
university
development to
better
of
manual the
manage
student
proposed
its
student's
monitoring
system
helps
attendance
and
will inform the parents when the children enter and back from
school.
It
will
provide
the
school
with
a
computer
system that can store its student's information efficiently in a database. This system also provides the RFID antenna and reader that can detect the student when they touch the tag through reader. Therefore, with the development of the proposed
system
the
university
will
have
a
better
and
efficient management of its students and hence improves its operations.
Schools,
College
and
Universities.
This
study
may
serve as a basis for the schools, college and universities that
similarly
wish
to
integrate
attendance
monitoring
system using RFID tags and SMS Notification. 9
Scope and Delimitation
The study is delimited to the development of Student Attendance
Monitoring
using
RFID
Technology
and
SMS
Notification. The scope that will be cover in this project: Firstly
is
application. university;
to
use
The
proposed
the
appropriate
RFID
tag
system must
university student ID card. integrate system
with
in
Notification student Access
ID
RFID will
used
be
same
technology.
Design
student
attendance
using
card
database
RFID
code. and
reader
The
the
for
this
applied
to
a
frequencies
as
Secondly is to design GUI to
RFID
.The
Tag
code
will
use in
implement
RFID
use
will
information
and
to
and
a
SMS
detect
the
to compare with database
will
be
display and store by using interface on Visual Basic 6.
Furthermore, system
had
been
the based
development on
these
and
six
evaluation
stage
of
criteria
the
being
used in characterizing software: functionality, usability, reliability, efficiency, portability, and maintainability.
Technology Used:
Programming Language: Visual Basic 6.0 Backend: MS-Access 2003 10
Device: RFID Tags System Requirement:
Minimum RAM: 256 MB Hard Disk:40 GB Processor: Intel Pentium 4 Operating System: Windows XP Service Pack2
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