AAA Security Guard - Construction Site Safety and Security

AAA SECURITY GUARD PROTECTION & SAFETY COMPANY

FALL 2010

CONSTRUCTION Comprehensive Plan for protection protection of your equipment and site...

Keeping your equipment and site SAFE Introduction

by all contractors (general and

Loss of construction construction equipment

subcontractors). subcontractors). These costs include

from theft makes construction projects

insurance deductibles, replacing

more expensive. Contractors get hit with

depreciated items with new equipment,

the loss but eventually incorporate it into

and production delays, paperwork and

their cost of doing business. business. When the

time in reporting and replacing stolen

lowest bidder includes a cost for

equipment.

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equipment and construction-material loss, who actually pays for the loss? Public

entities!

This chapter will help public entities

Uninsured costs often exceed the cost paid by insurance and add to contractors’ overall operating expenses. These costs must be offset by increased

(towns, cities, counties, school districts,

pricing. The bottom line is that

etc.) ensure that contractors and

equipment theft costs contractors money

subcontractors maintain a complete

and impairs their ability to offer

security and loss- control program while

competitive pricing for various

constructing buildings for public entities.

construction projects. More importantly,

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Public-entity representatives who

some contractor equipment is worth tens of thousands of of dollars. Large Large

oversee contractors and subcontractors

contractors can have equipment worth

include public works directors, utilities

hundreds of thousands of dollars. Secure Secure

directors, city engineers, county

equipment means secure business.

engineers, project engineers, project coordinators, project managers, and construction managers. These

equipment security are easy theft targets.

representatives are responsible for

Their major concern is to protect against

ensuring that all security and loss-control

tool and equipment theft. In some cases,

measures are in place and working

the difference between profit and loss on

correctly during construction projects.

construction projects depends on

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implementing

Security & Loss Control

CONSTRUCTION CONSTRUCTION EQUIPMENT SECURITY -

Contractors with inadequate

successfully preventing theft losses. Good planning and programming are essential to construction-site security. This is important to control loss by

Security and Loss Control

preventing preventing theft of valuable construction construction

Equipment theft is a major source of

materials and tools. Contractors can

loss to all contractors. While insurance

prevent theft from a construction site

may offset some of the financial costs of

through through several areas of ensuring security

this loss, many uninsured costs are paid

and loss control.

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FALL FALL 2010 2009

ABOUT US OUR COMPANY Our Security Company assists private clients and corporations with a large selection of security guard services and security

solutions. Extensive training combined with our experience from our Miami Security Company is why our company delivers effective security services in Miami-Dade, Broward County and South Florida. Our Miami Security Company provides clients with customized security guard services as may be requested. Our Company is fully licensed, insured and bonded to perform an array of security services

Equipment theft has many potential

7) What type of paint should be

sources, but the two main sources are: 1)

used on all tools used at a construction

the public or 2) workers (present and

site?

former) at job sites, during transportation, or at contractors’ home office.

pre-test questions

What Public Entities Need to Know... 1) What time time of day is most common for thieves to steal equipment? 2) What are the two sources of

should a contractor require from people who deliver packages, materials, and equipment to a job site? 4) When double-stamping tools and

Submittal Requirements1 Before starting any work at work at a site,

8) Give two reasons why a public

contractors for building projects must

entity should hold a pre-construction

submit successful bids and be accepted.

meeting with contractors.

Contractors must submit the following:

9) What is the average time for

1) preliminary work schedule;

thieves to enter a job site, load a piece of

2) list of subcontractors; subcontractors;

equipment, and steal the equipment?

3) schedule of values;

10) What type of incentives incentives should a contractor offer workers to prevent equipment theft from job sites?

4) proposed schedule to submit shop drawing; 5) staff forecast; 6) cash-flow projections for the

equipment theft? 3) What three forms of identification identification

Public Entity Preconstruction

pre-construction

When to address these problems? problems?

project; and 7) a copy of written security and and loss-control policy.

Public-entity representatives should address contractors’ security and lossRequiring contractors to submit

equipment with an identification number,

control policy during a preconstruction

what do you use as a numbering system?

meeting to discuss all requirements requirements that

these items before a preconstruction

contractors must meet during a building

meeting will: 1) ensure that they have

be around fencing that protects

project. Before a preconstruction

realistic plans, including security and loss-

equipment and tools at a job site?

meeting, contractors will be required to

control policies, to perform a

submit a variety of documents for review review

construction project; 2) ensure that

by a public-entity representative.

contractors contractors understand the scope of a

5) How wide should a “clear zone”

6) Name four types types of anti-theft devices that should be used on all equipment.

project; 3) show that contractors are committed to a project; 4) cause




FALL FALL 2010 2009

contractors to take early action obtaining

equipment, the more likely it is that

subcontractors and ensuring each

thieves will look for easier targets. A

subcontractor has a written security and

potential thief may case premises or

theft losses to identify patterns pattern s and to

loss-control policy; 5) ensure that

equipment-storage areas often and at

measure the effectiveness effectiveness of overall overall

contractors have realistically planned

different times to determine a routine and

efforts and periodically visit work crews to

their labor force; 6) ensure that their

identify any security measures in place.

review their theft- prevention practices.

billing items are related to the scheduled

Most thefts occur in the evening, usually

work activities; 7) ensure that expected

within an hour after the workday has

cash flow corresponds with the work

ended, or on weekends. Most thieves will

schedule.

not try to steal if they cannot cannot enter the

Once public-entity representatives

site, load the equipment, and be clear of

Monitor and analyze equipment-

Ways to Minimize Theft Theft of Contractor Contractor Equipment Establish an inventory-control

review the submitted documents, they

the site in less than 10 minutes. A buyer

system for all equipment and tools. Assign

can schedule a preconstruction meeting.

for specific equipment is usually identified

equipment by serial number to work

before a theft is perpetrated.

teams or supervisors and hold supervisors

Preconstruction Meeting Public-entity representatives notify contractors and all parties involved with

and team members accountable for its

Theft Prevention Prevention Measures: Ways to Plan

safe return. Implement a documented check-

the building project project of the time and place

and Manage Theft

out/check-in system for all tools and

of a preconstruction preconstruction meeting within 30

Prevention Efforts

equipment. Assign work crews with the

days of the agreement approval approval and before work begins. The notice to proceed should be accompanied with an agenda of the preconstruction preconstruction meeting. meeting. A preconstruction meeting will: 1) establish that contractors should communicate officially only with publicentity representatives; 2) ensure that contractors understand procedures required by public entities to execute contract and project work; 3) acquaint contractors with all participating parties; 4) ensure that contractors understand a public entity’s rules and regulations in the day-to-day operation at the site; and 5) review the preconstruction submittals, including security and losscontrol policy for contractors and subcontractors. Public-entity representatives should prepare an agenda for the preconstruction meeting. Common Characteristics of Equipment Theft Situations Thieves are fairly lazy people looking for an easy way to make a few dollars. The more difficult it is to steal


Effective theft prevention requires commitment. commitment. If contractors contractors do not make it a priority, nobody else will either. Establish theft-prevention policies and clearly communicate it to all workers including all subcontractors and their workers. Hold all supervisors and workers accountable for their part in a theftprevention program. Offer financial incentives to supervisors and workers for practicing theft prevention, including prompt reporting of suspicious activity or persons around a work area. Offer rewards to workers and the public with information about theft and regularly reinforce a theft-prevention policy with frequent verbal and written reminders. Develop a system to verify the identity of people who deliver packages, packages, materials, and equipment. The best way is to require three forms of identification: identification: a driver’s license, a company identification card with a photograph, and a credit card. With these forms of identification, one can be reasonably certain someone is who he says he is. If in doubt, call that person’s company and

equipment they will need for the day. Do not oversupply crews with equipment. Theft-prevention Theft-prevention plans are essential to protecting construction equipment. Follow a checklist – don’t leave prevention to chance. Take the following checklist on a tour of a construction construction site – especially after non-working hours in the evening or early in the morning before workers arrive. Theft-Prevention Walkabout Checklist 1) Lock and immobilize equipment during non-working hours. Attach antitheft devices, such as steering-wheel locks; kill switches, tire and wheel/axle locks, locked hood side plates, and locking fuel caps. Where practical, all operating levers, handles, etc., should be locked in place or placed under securely locked covers or lids. 2) Lock and protect with an alarm system all major pieces of equipment and trailers containing tools. Install padlock shields on storage trailers or converted shipping containers to make padlocks more tamper resistant and inaccessible to

verify employment.



bolt cutters. Install trailer-wheel and hitch locks.

2) Store equipment on premises in a locked building equipped with doublecylinder dead bolts and monitored

3) Double stamp all tools,

security alarm. Some contractors contractors store

equipment, and attachments with an

equipment in converted overseas shipping

identification number, one conspicuous

containers. Make sure they are padlocked

and the other hidden. For example,

and protected by padlock shields.7

engrave engrave the last four digits of the contractor-license number or driver’s

3) In high-crime areas, consider

license on equipment. Warning signs on

hiring a security guard or use closed-

equipment should indicate that

circuit television surveillance systems.

identification and serial numbers are

Watch dogs can be used when

recorded.

accompanied by a trained handler.

4) Put reward decals on equipment.

4) Enclose each equipment storage area with a security fence. Good fencing

5) Paint tools and equipment with

is an essential element in good site

bright, easily recognizable colors to

security, and all construction sites should

identify them from a distance. Use

be securely fenced. But remember, good

aerosol-applied “microtagger” thermostat

fencing requires constant monitoring and

plastic coatings that contain coded

maintenance. The fence should be

pigments or metal particles.

installed to nationally recognized standards (ASTM F567-93, Standard for

6) Stencil or bead-weld the company

clear zone of at least 5 feet should be

equipment.

maintained around all fencing.

of Storage Areas Areas In some cases, theft happens with parties interested in specialized material, material,

SAFETY FIRST Our security company offers unarmed and armed security officers and mobile patrol services to corporate, industrial industrial facilities, warehouse property property,, commercial properties, residential communities, retail retail stores and other establishments. Our Miami Security Company is the finest choice for security services in Miami and south Florida. Most of our security consultants, security guards and security officers have prior military or law enforcement experience or training.

Contributors The Risk Institute riskinstitute.org

the installation of Chain-Link Fence). Fence). A

logo or other identifying marks on

Ways to Maximize Theft Protection

FALL FALL 2010 2009

5) Restrict access to equipment storage areas to designated workers. Provide security keys stamped “do not

Subscription [email protected] AAA Security Guard Protection & Safety Company

duplicate” to these workers.

such as copper piping and electrical wiring. In other cases, it is petty theft of

6) Keep equipment storage buildings

equipment left on site by subcontractors.

and surrounding areas well lit and free of

That makes storage areas easy targets for

hiding places, such as shrubbery, trees or

thieves. But several things can deter theft.

other visual obstructions. Nighttime lighting is essential. Lighting should be

1) Avoid storing equipment off

elevated to eliminate dark areas and

premises overnight overnight unless it is in a

should be visible from adjacent streets.

secured area. If equipment must be

Where possible, position lighting so that it

stored overnight, consider leasing or

does not limit the view or create glare

renting space at a secure self-storage

problems to persons who routinely check

facility.

the area.




FALL FALL 2010 2009

7) During large projects, have tool-

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and-stores depots permanently staffed.

request their input to prevent future

Require workers to sign in and out when

losses. Determine if stolen equipment

tools are required. Use an identification

recovered by area police is available for

pass card to identify people working on

examination. Periodically visit police

and visiting the site.

impound or evidence compounds to identify your stolen equipment.

Ways Contractors Should Investigate All Theft Losses Don’t wait until an equipment theft

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theft losses to investigating investigating police and

Equipment stolen from a construction site might be found at

occurs before es tablishing reporting reporting

informal sales locations in the region.

procedures. These should include

Periodically spot check area swap meets

immediate contact with area police and

or auction houses for items fitting the

key personnel within a contractor’s

description of stolen equipment. equipment. If any

organization. Train supervisors and team

stolen equipment is recognized, contact

leaders in the steps to take when a theft is

law enforcement immediately. Prosecute

suspected. Contact local police for

thieves apprehended by police to the

training assistance. Establish a list of

fullest extent possible. Set an example

names and telephone telephone numbers of key

and send a message that equipment theft

personnel and area police and provide it

will not be tolerated.

to each work crew. crew. Good relationships with lawenforcement agencies are very important. Provide information information regarding previous

AAA Security Guard Protection & Safety Company http://www.aaasecurityguard.com LIC: B 1000156

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AAA Security Guard - Construction Site Safety and Security

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