A GUIDE to Poll Watching the 2013 Automated Elections in the Phils

2/18/2013

A GUIDE to Poll Watching the 2013 Automated Elections in the Phils

Who are the POLL WATCHERS* WATCHERS* Qualifications Rights and Duties Challenging Illegal Voters Challenging Illegal Acts Persons Allowed Inside Precinct Persons Not Allowed Inside Precinct Except To Vote What Voters Should Not Do

•Per Omnibus Election Code & General Instructions AES Study Team 2/18/2013

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What must a WATCHER know before election day?


Comelec GENERAL GENERAL 1. Know the Comelec

• 3. Know and monitor the Flow

INSTRUCTIONS

of Transmission

2. Know the PCOS and the VICINITY where the PCOS will be deployed and used (with all its hardware aided by a SmartmatictrainedTechnician) 2/ 18/2 01 3

PCOS – absence of safeguards safeguards 3


5. Know

• 4. Know the vulnerabilities of the

the VOTERS’ rights

1. Know the the Comelec Comelec GENERAL GENERAL INSTRUCTIONS Election Day: Day: Get Appointment As Poll Watcher • Pre- Election • Who May Appoint Poll Watchers / How Many Poll Watchers May Be Appointed

• Election Day: Report to Precinct at 6:00 am to 7:00 am Voting from 7:00 am to 6:00 pm Counting, Transmission & Printing Of Results (from 6:00 pm to 7:00 pm. Disposition Disposition Of PCOS & Election Paraphernalia (after 7:00 pm.)

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2/18/2013

Smartmatic AES & VICINITY where where the 2. Know the Smartmatic PCOS (& CCS) will be stored & used

3. Know and monitor the Flow of Transmission

• Preinventory how many PCOS and Pre- Election Election Day: Have an inventory ballots were deployed to the vicinity and monitor it 24 hours a day until Election Day. CHECK if there are mysterious CF cards, fake PCOS machines and jammers – how to check??

3.1 (PRECINCTS TO MBOC/CCS SERVER)

Election Day: Check all the paraphernalia especially the precinct-assigned PCOS machines, the movements of the technicians and the contingency PCOS if there are any. Check the official computerized computerized certified voters list list (CCVL) for any possible flying voters and all processes until transmission and audit– how to check??

3.2 (PRECINCT TO 3 SERVERS)

3.2

3.1

(PRECINCT TO 3 SERVERS )

PRECINCTS TO MBOC/CCS SERVER) (

COMELEC CENTRAL SERVER

MBOC/CCS SERVER

KBP PARTIES CITIZEN SERVER CLUSTERED PRECINCT I

CLUSTERED PRECINCT 2




EACH CLUSTERED PRECINCT FIRST TRANSMITS TO THE MBOC/CCS SERVER. THE MBOC/CCS SERVER SERVER RECORDS THE EML DATA (RESULTS (RESULTS FILE) AND IP ADDRESS ADDRESS OF THE SENDING CLUSTEREDPRECINCT. THE MBOC/CCS SERVER THEN PROCESS AND POSTS THE EML DATA INTO TALLY NUMBERS. TALLY NUMBERS ARE COMPOSED OF 14 DIGITS DIVIDED INTO 2 EQUAL PARTS. PARTS. THE FIRST 7 DIGITS INDICATE THE CLUSTERED PRECINCT NUMBER. THE SECOND 7 DIGITS INDICATE THE ELECTIVE POSITION.

CLUSTERED PRECINCT FROM THE CLUSTERED PRECINCT THE EML DATA (RESULTS (RESULTS FILE) IS TRANSMITTED TO THE THREE SERVERS SERVERS ONE AFTER THE OTHER.

MBOC/CCS SERVER THE RECEIVING SERVERS RECORD RECORD THE EML DATA (RESULTS FILE) AND THE IP ADDRESS OF THE SENDING CLUSTERED CLUSTERED PRECINCTS.

10 ALERTS vs

• 4. Know the vulnerabilities of the PCOS – absence of MAJOR safeguards safeguards as minimum requirements by RA 9369

NO

4.1 new SLI (SYSTEST Lab) CERTIFICATION as authorized by the technology owner, Dominion Voting System

NO

4.2 independent SOURCE CODE review by political parties and interested parties 4.3

NO industry-prescribed DIGITAL SIGNATURE

4.4

NO VERIFICATION feature in the PCOS

modern-day wholesale cheating • • • • • • • •

Precinct/Clustered PRECINCT Long BALLOTS Voters’ LIST PCOS, the Hardware and CCS (canvassing) Technicians and BEI CF cards Transmission & Servers Public Website The COMELEC









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5. Know

Automated Election System Poll Watchers’ Areas of Concerns

the VOTERS’ rights

5.1 Right to KNOW & GAIN ACCESS to PUBLIC INFORMATION 5.2 Right to SECRET

• • • • •

VOTING

5.3 Right to FREE

CHOICE

5.4 Right to SAFE

& UNHAMPPERED travel

to polling precinct 5.5 Right to GRIEVANCE

& PROTEST

Preparations Operations Cheating/ Fraud Sabotage/Violence Harassments/CF/PCOS-Buying

2/1 8/20 13

Preparations

14

Preparations





VOTERS VOTERS LIST

BALLOT PRINTING

CHECK, DOUBLE CHECK VOTERS LIST

• Ballots printed per barangay barangay must be one-toone, one voter, one ballot

IN THE LOCALITY

• Ballots printed must be equal to the listed names on voter’s list

KNOW YOUR VOTERS AND GET A LIST

• Only 3 extra ballots are allowed per clustered precinct

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15

Preparations



2 / 1 8 /2 0 1 3

Preparations



BALLOT PACKAGING

• Accurate count of ballots per barangay/precinct must be checked before packaging

• Proper labeling of packaged ballot indicating total ballots, extra ballots & destination

16

BALLOTS DELIVERY • Make sure packaged ballots go to designated precinct

• Packaged ballots must be sealed • Delivery trucks must be secured en route









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Preparations



Preparations



STORAGE AT TREASURER’S OFFICE and PRECINCT

FINAL TESTING & SEALING OF PCOS MACHINES

• Ballots will be stored at the Treasurer’s Office upon delivery and in the precinct after testing • PCOS machines will be stored straight in the precinct (or maybe in the hub) • Treasurer’s Office, storage hubs and precinct must be guarded 24 hours a day • If possible, install CCTV cameras for monitoring

must be witnessed by candidates, BEIs & other concerned citizens Sealing of PCOS must be secured & difficult to tamper Final testing of PCOS machines

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Preparations



GENERAL INSTRUCTIONS INSTRUCTIONS

TESTING FOR ACCURACY

1. Obtaining Appointment As Poll Watcher 2. Appointment of Poll Watchers 3. Pre-Voting (6:00 am to 7:00 am) 4. Voting (7:00 am to 6:00 pm) 5. Counting, Transmission & Printing of Results (6:00 pm to 7:00 pm) 6. Disposition of PCOS & Election Paraphernalia (after 7:00 pm)

SOURCE CODE REVIEW TEC CERTIFICATION MOCK ELECTIONS FINAL TESTING & SEALING Date / Time / Venue General Procedures Manual Verification Disposition Of Paraphernalia

ENSURING the Integrity of the System • • • • • •

20

• OBTAINING documents to

check against lack of integrity & FRAUD

SOURCE CODE REVIEW - Ignored MOCK ELECTIONS

- Dismal

TRUSTED BUILD

- Incomplete

FINAL TESTING & SEALING (FTS)

1

ELECTION DA DAY Y ACTIVIT ACTIVITIES IES

2

RANDOM MANUAL MANUAL AUDIT (RMA) 3

• • • • • •

1. ELECTION RETURNS 2. AUDIT LOGS > PCOS Printed Audit Logs > MBOC Printed Audit Logs 3. TRANSMISSION FLOW RECORDS 4. INVENTORY OF PCOS, CF Cards, Ballots & Other PARAHERNALIA









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1. FINAL TESTING & SEALING PROCEDURES • • • •

Date / Time / Venue General Procedures Manual Verification Verification Disposition Of Paraphernalia

2. ELECTION DAY ACTIVITIES • • • • • • • • • • • •

1. FINAL TESTING & SEALING

Pre-Voting Procedures Obtaining Ballots Manner Of Voting Shortage Of Ballots Rules For Voting By Illiterate / Disabled Voters Qualified Persons To Assist Illiterate/Disabled Voters Voting After 6:00 pm. Rejected Ballots Counting Of Ballots And Transmission Transmission Of Results Disposition Of Unused Official Ballots Disposition Of Election Returns For National Positions Disposition Of PCOS, Ballot Boxes, Keys, Election Returns & Documents

FTS GENERAL PROCEDURES

PROCEDURES* • 1. Explain to those present, the purpose of, and

• DATE / TIME / VENUE

the procedures for the testing and sealing.

• 10 days before Election Day, the EO in each city/municipality shall post a notice of the

• date/time/place of the testing and sealing for each

•

clustered precinct in the bulletin boards of • his office and of the city/municipal hall and in at least three (3) conspicuous paces in the • city/municipality.

PURPOSE: To check if the PCOS is functioning accurately and reliably on Election Day

* Based on the May 2010 FTS

FTS GENERAL PROCEDURES • 2. Randomly choose from among those present, ten (10) voters who will accomplish the test ballots. If there are less than ten (10) voters, any of the ten (10) voters may accomplish more than one (1) test ballot to complete the ten (10) test ba llots needed.

FTS GENERAL PROCEDURES • • • • • • • •

3. Show to the public that the PCOS box is sealed. 4. Remove the sticker seal of the PCOS box. 5. Open the PCOS box. 6. Check if the following are inside the PCOS box: a. Checklist of contents of the box b. PCOS machine c. Power cord of the PCOS machine d. Ten (10) test ballots









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• f. Three (3) rolls of paper • g. One envelope containing the back-up

• 7. Retrieve the PIN of each member of the BEI and

memory • h. Three (3) labeled PINs of the BEI • i. One (1) labeled PIN for re-zeroing for BGAN, if any • j. Modem or bridge for

• The PIN for re-zeroing shall likewise be retrieved

• The three rolls of paper and the modem or bridge for BGAN shall not be used during the testing and sealing and shall remain inside the PCOS box.

FTS GENERAL PROCEDURES • 11. Place the PCOS properly on top of the ballot box. • 12. Break the plastic fixed length seal of the printer cover of the PCOS.

• 13. Open the printer cover and the Chairman shall take out

distribute the same among themselves. and shall be in the custody of the Chairman.

• 8. Retrieve the test ballots from the PCOS box. • 9. Retrieve the PCOS from its box • 10. Show to the public that the slot labeled POLL WORKER where the main memory card is stored is sealed and shall remain sealed throughout the testing and sealing procedure.

FTS GENERAL PROCEDURES • 18. Connect the battery to the PCOS DC power port (12 VDC). If there is no power, using a pen, press the RESET button located at the back of the PCOS above the AC power port.

the iButton security key.

• 14. Verify if the roll of paper is already properly installed. • 15. Close the printer cover. • 16. Connect the power adaptor to the PCOS AC power port (20 VAC).

• 19. Wait until the PCOS displays the message “PLEASE INSERT SECURITY KEY FOR AUTHENTICATION”.

• 17. Plug the other end to the electrical outlet.

FTS GENERAL PROCEDURES • 20. BEI Chairman shall place the iButton iButton security key on top of the iButton iButton security key key

• receptacle and apply slight pressure thereon until the message “SECURITY KEY

• VERIFIED” appears on the PCOS screen. Wait until the “MAIN MENU” is displayed. displayed. The

• iButton shall be in custody custody of the Chairman until the closing of testing and sealing procedure.

• 21. In the “MAIN MENU”, the certified IT-capable

FTS GENERAL PROCEDURES • 22. The BEI Chairman shall issue the 10 test ballots. Only two (2) voters can accomplish the • test ballot at the same time. For this purpose, give each of the test voters a ballot inside • a ballot secrecy folder and a marking pen. The test voter shall, using the marking pen, • accomplish his ballot by fully shading the oval opposite the name of the candidate/political party participating in the party-list system of his choice. Thereafter, he shall return his accomplished ballot











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FTS GENERAL PROCEDURES • 23. The BEI Chairman shall: • a. Examine the accomplished ballots and determine

FTS GENERAL PROCEDURES • b. Return the accomplished ballot inside the ballot secrecy folder and give the same to the voter who shall personally feed the accomplished ballot into the PCOS ballot entry slot.

whether the ovals opposite the

• names of the candidates/political parties participating in the party-list system chosen

• have been fully shaded and the security features (timing marks and bar codes) have

• not been damaged.


FTS GENERAL PROCEDURES • MANUAL VERIFICATION

• 24. Close the voting after the ten (10) voters have voted.

• 25. Re-zero the machine counters, press “UTILITIES” “UTILITIES” in the Main Menu and select the “REZERO” option in the next menu. • 26. The BEI Chairman shall enter the Re-zero PIN, then press “ENTER”.

• The BEI shall retrieve the accomplished valid test ballots from the ballot box, manually count the votes therein and accomplish the Election Returns provided for the purpose. The following rules shall be observed in the manual counting of votes:

• 1. The Chairman shall verify the ballots to determine whether there is over-voting. If there is an over-vote in a position, no vote shall be counted in favor of any candidate for the said position.









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FTS GENERAL PROCEDURES • b. If the results of both ERs are not the same, the BEI • • • • •

shall review/re-appreciate the ballots to determine the cause of the discrepancy. If after re-appreciation, there is still discrepancy, call on the assigned technical support. i. The BEI shall immediately submit a report of the testing to the EO; and ii. The EO shall submit a report to the COMELEC, through the Field Operations Group of the Project Management Office

Wrong Storage Device • Compact Flash (CF) Card is not write-onceread many (WORM) storage device

• • • •

CF card is writeable CF card is tamperable

The May 3, 2010 CF Card FIASCO •

Wholesale cheating could have happened: Smartmatic had to replace all the CF cards because they were not counting the votes correctly. (Meaning ALL 76,300 machines were corrupted.) This would not have been discovered had those 350 PCOS machines not been tested on that day.

2. ELECTION DAY DAY: 25

ACTIVITIES

• PRE-VOTING PROCEDURES The BEl shall meet at the polling place at 6:00 a.m. of Election Day and perform as follows:

• 1. Ensure that the PCOS box and the ballot box are inside the polling place.

CF card is vulnerable CF card should watched critically

• 2. Post one copy of Precinct Computerized Voters List (PCVL) of each precinct in the

• cluster, near or at the door of the polling place.









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ELECTION DAY ACTIVITIES • 7. Retrieve the Minutes from the PCOS box and: •

i. Check if the serial number of the seal used in the PCOS box is the same as the serial number recorded in the Testing and Sealing of the Minutes;

•

ii. Enter in the Minutes the number of ballots as indicated in the package of the ballots; • and the fact that the PCOS box, package of ballots, and the Book of Voters of Voters were • shown to the public with the seals intact.

ELECTION DAY ACTIVITIES • 11. Unlock the sliding cover of the ballot box slit and • • • • •

break its plastic security seal. 12. Place the PCOS properly on top of the ballot box. 13. Break the plastic fixed length seal of the printer cover of the PCOS. 14. Open the printer cover and cover and the Chairman shall take out the iButton security key. 15. Verify that the roll of paper is already properly installed. 16. Close the printer cover.

ELECTION DAY ACTIVITIES • 8. Retrieve the PIN of the BEl and distribute the same among themselves. The re-zero PIN • shall not be used on election day.

• 9. Retrieve the PCOS from its box. • 10. Show to the public that the printer cover of the PCOS, slots labeled POLL WORKER and • ADMINISTRATOR where the main memory card and back-up memory card, respectively

• are stored, and sealed .

ELECTION DAY ACTIVITIES • 17. Connect the power adaptor to the PCOS AC power port (20VAC).

• 18. Plug the other end to the electrical outlet. • 19. Connect the battery to the PCOS DC power port (12 VDC). If there Is no power, using a

• pen, press the RESET button located at the top of the PCOS AC power port.

• 20. Wait until the PCOS displays the message “PLEASE INSERT SECURITY KEY FOR • AUTHENTICATION”.









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ELECTION DAY ACTIVITIES

ELECTION DAY ACTIVITIES

• 23. Press the “INITIALIZE VOTE COUNTERS” option of the PCOS. The PCOS shall:

• •

•

i. Display the message “INITIALIZING VOTE COUNTERS”; ii. Automatically print the Initialization Initialization Report showing zero (‘a”) vote for each candidate including the geographic information (province, city/municipality, barangay, voting center and individual precinct in the cluster); iii. After printing the Initialization Initialization Report, the PCOS will display the message, “WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT” with “YES” and “NO” options . Press “NO”, The PCOS will display the message “PLEASE INSERT BALLOT”. Now, the PCOS is ready to accept ballots.

OBTAINING BALLOTS

• 24. Detach the Initialization Report, affix their signatures thereon including the • representatives representatives of the political parties, candidates or citizens arms present.

• 25. The Chairman shall then place the Report inside the envelope (A18-A) for submission to the Election Officer after the voting, for his safekeeping.

MANNER OF VOTING • 1. Voter, using a ballot secrecy

• 1. Voter shall look for his name in the PCVL posted near the door of the voting center and

• determine his precinct number and sequence number. • 2. Voter shall approach the BEI member or the support staff in-charge of the precinct, give

• his sequence number in the PCVL, name and address, together with the other data

• concerning his person. • 3. The BEI or support staff shall verify if the name of the voter is in the EDCVL.

folder and the marking pen provided by the COMELEC, COMELEC, fills his ballot by fully shading the oval

• 2. Voter inserts his ballot in the PCOS ballot entry slot and waits until message "CONGRATULATIONS. "CONGRATULATIONS. YOUR VOTE HAS BEEN REGISTERED.“ a ppears on the screen. BEl monitors the the PCOS screen to ensure that the ballot was successfully accepted.









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COUNTING OF BALLOTS AND TRANSMISSION OF RESULTS • 1. At the end of voting and before the start of counting of votes, the Chairman shall place • the iButton security key on top of the iButton security key receptacle and apply slight • pressure thereon. Remove the iButton security key from its receptacle, after which the • PCOS will display the Main Menu;

• • 2. Press the “CLOSE VOTING” option in the Main Menu;

COUNTING OF BALLOTS AND TRANSMISSION OF RESULTS

COUNTING OF BALLOTS AND TRANSMISSION OF RESULTS • 3. The screen will display a message “ARE YOU SURE YOU WANT TO CLOSE VOTlNG?

• NO MORE BALLOTS WILL BE ACCEPTED AFTER THIS.” Select “YES” option;

• 4. The PCOS will request for the PIN of the poll clerk who will then enter his PIN and press “ENTER”. The PCOS will validate the PIN and displays a message “PIN ACCEPTED”.

• The PCOS will request for the second PIN from the third member who will then enter his PIN and press “ENTER”. The PCOS will validate the PIN and displays a message “PIN ACCEPTED”;

NO DIGITAL SIGNATURE • 6. Thereafter, the PCOS shall automatically count

• 5. The screen will display a message “POLL IS BEING CLOSED PLEASE WAIT” followed

• by another message “VOTING HAS BEEN CLOSED NO MORE BALLOTS WILL BE

• ACCEPTED BY THIS PCOS”;

the votes and immediately display a message “WOULD YOU LIKE TO DIGITALLY SIGN THE TRANSMISSION TRANSMISSION FILES WITH A BEl SIGNATURE SIGNATURE KEY?”, with a “YES” or “NO” option; option. The PCOS will display “ARE • 7. Press “NO” option. YOU SURE YOU DO NOT WANT TO APPLY A DIGITAL SIGNATURE?” with a “YES” and “NO” option; • 8. Press “YES” option. option .











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• 15. The chairman of the BEl shall publicly announce the total number of votes of votes received by

• each candidate, stating their corresponding offices; • 16. The poll clerk shall announce the posting of a copy of the ER both for national and local • positions on a wall within the premises of the Polling Place which must be sufficiently • lighted and .accessible to the public, and proceed to post such copies;

• 18. The PCOS will display a message “READY TO TRANSMIT. PLEASE PLUG IN ELECTRONlCALLY TRANSMIT • TRANSMISSION CABLE TO ELECTRONlCALLY ELECTION REPORTS AND PRESS OK TO CONTINUE”;

• 19. Connect the transmission medium to the PCOS and press the “OK” button;

• 20. The PCOS will display a message “DETECTING MODEM”; 21. If the modem is properly connected, the PCOS will

• 17. After forty-eight forty-eight (48) hours following the posting, the chairman of the BEl shall detach the

• posted printed copy on the wall and keep the same in his custody to be produced as may voter for image or data • be requested by any voter for capturing or for any lawful purpose as may

• be ordered by competent authority;

• 22. If checking of modem fails, the PCOS will display the message “MODEM NOT DETECTED” followed by the message “TRANSMISSION CABLE NOT CONNECTED. RETRY?” with “YES” and “NO” options. Check the connection of the transmission medium to the PCOS and if it is properly set up, press the “YES” button’

• 23. If after three ( 3) attempts, the transmission medium still fails, call the Support Technician.









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• 33. The PCOS will display a message “READY TO PRINT FINAL 22 COPIES OF ELECTION RETURNS. PLEASE REPLACE THERMAL PRINTER PAPER ROLL. ROLL. PRESS OK WHEN READY” with “01<“ button; • 34. Replace thermal printer paper roll and press “OK” button;

• 36. The PCOS display the message “ PRINTING 22 COPIES OF LOCAL RETURNS. PLEASE WAIT” WAIT” followed by the message “WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT” with a “YES” and “NO” option. Detach the printed 22 copies of Local Returns and press “ NO” option;

• 37. The PCOS shall display the message “PRINTING • 35. The PCOS shall display the message “ PRINTING 22 COPIES OF NATIONAL RETURNS. PLEASE WAIT” followed by the message “WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT?” with a “YES” and “NO” option. Press “NO” option;

• 38. The PCOS shall display display the message “PRINT[NG AUDIT LOG REPORT PLEASE WAIT” followed by the message “WOULD YOU LIKE TO PRINT MORE COPIES OF THIS • REPORT” with a “YES” and “NO” option. Detach the printed Audit Log Report and press • “NO” option;

STATISTICAL STATISTICAL REPORT PLEASE WAIT” followed by the message “WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT” with a “YES” and “NO” option. Detach the printed Statistical Report and • press “NO” option;

• 40. The PCOS shall automatically create back-up of files; • 41. After printing the remaining 22 copies of ER, the members of the BEl shall affix their

• signatures and thumb marks on the 22 printed ERs and ask the watchers present to affix

• their signatures on the printed election returns; • 42. If failure of transmission occurs in any of the target









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DISPOSITION OF PCOS, BALLOT BOXES, KEYS, ELECTION RETURNS & DOCUMENTS • Upon the termination of the counting of votes and the announcement of the results of the election in the precinct, the BEl shall:

DISPOSITION OF PCOS, BALLOT BOXES, KEYS, ELECTION RETURNS & DOCUMENTS • e. Envelope (A11) containing the copy of the Minutes intended for the COMELEC

• f. Envelope (A15) containing the other half of torn unused official ballots

• 1. Place inside the ballot box the sealed envelopes • • • •

containing the following: a. Copy of Printed ER intended for the ballot box b. Copy of the Minutes of Testing Testing and Sealing; Voting and Counting of Votes intended for the ballot box c. Half of torn unused ballots d. Rejected Ballots

DISPOSITION OF PCOS, BALLOT BOXES, KEYS, ELECTION RETURNS & DOCUMENTS

• k. Other pertinent papers and documents • After the counting of votes, the Provincial Election Supervisor, Election Officer Officer or the

• Treasurer, shall require the BEl which failed to deliver the election documents or

• paraphernalia mentioned herein to deliver the

• g. List of Voters allowed to vote, if any, after 6:00 p.m. • h. Envelope containing Initialization Report, Precinct Audit Log Report and Precinct Statistics Report

• i. Envelopes containing copies of the election returns intended for the Provincial BOC, Regional BOC and the COMELEC containing the main memory card for use by the • j. Envelope containing Municipal BOC in case of failure of transmission

DISPOSITION OF PCOS, BALLOT BOXES, KEYS, ELECTION RETURNS & DOCUMENTS • 33. The PCOS will display a message “READY TO PRINT FINAL 22 COPIES OF ELECTION RETURNS. PLEASE REPLACE THERMAL PRINTER PAPER ROLL. PRESS OK WHEN READY” with “01<“ button;

• 34. Replace thermal printer paper roll and press “OK” button;

• 35. The PCOS shall display the message “PRINTING 22 COPIES OF NATIONAL RETURNS. PLEASE WAIT” followed by









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DISPOSITION OF PCOS, BALLOT BOXES, KEYS, ELECTION RETURNS & DOCUMENTS • 41. After printing the remaining 22 copies of ER, the members of the BEl shall affix their signatures and thumb marks on the 22 printed ERs and ask the watchers present to affix their signatures on the printed election returns;

• 42. If failure of transmission occurs in any of the target


• 44. The PCOS will display the Main Menu; • 45. The certified IT-capable member of the BEl shall re-transmit the results to the target server by doing the following:

servers (City/Municipal, KBP-parties/citizens

• arm server, or central server), the PCOS will print Transmission Transmission Report.

• 43. The PCOS will display a message “WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT” with “YES” and “NO” option. Press “NO” option;

DISPOSITION OF PCOS, BALLOT BOXES, KEYS, ELECTION RETURNS & DOCUMENTS •

iii. Wait until the transmission is successful. If after three (3) attempts, the transmission medium still fails, call the Support Technician; iv. Repeat Repeat Steps i to iii, if there are more than one ( 1) • target servers, where there are transmission failure.

• i. Press “RE-TRANSMIT RESULTS” option located in the Main Menu. List of target • servers will be displayed; • ii. Press the target server to transmit;

DISPOSITION OF PCOS, BALLOT BOXES, KEYS, ELECTION RETURNS & DOCUMENTS • iii. List of reports will be displayed. Press the report that you would like to print;

• iv. The PCOS will display “PLEASE ENTER THE NUMBER OF COPIES TO PRINT” with a numeric keypad;

• v. Press the desired number of copies ( For ERs, press 22, for statistics report and audit log, press 1 );

• vi. Press “ENTER” button. The PCOS will automatically print • 46. Print the remaining 22 copies of ER and other reports by doing the following: i. Select “PRINT REPORTS” from the Main Menu;

the number of copies desired for file report selected;

• vii. The PCOS will display a message ““WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT” with “YES” and “NO”









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DISPOSITION OF PCOS, BALLOT BOXES, KEYS, ELECTION RETURNS & DOCUMENTS • 49. In case a PCOS fails to count the vote or

• After the electronic transmission of election results, results, the

transmit/print the results, the Operator shall

• announce the error and undertake the necessary corrective measures.

• Should the Operator be unable to correct the error, he shall call on the Technical Support personnel assigned to the Voting Center for assistance. Such fact shall be noted in the Minutes

DISPO of PCOS, BALLOT BOXES, BOXES, KEYS, ELECTION RETURNS & DOCUMENTS • Upon the termination of the counting of votes and the • • • • •

announcement of the results of the election in the precinct, the BEl shall: 1. Place inside the ballot box the sealed envelopes containing the following: a. Copy of Printed ER intended for the ballot box b. Copy of the Minutes of Testing and Sealing; Voting and Counting of Votes intended for the ballot box

• • • • • •

remaining twenty twenty two (22) copies of the ERs for national positions shall be printed. The BEl shall individually fold fold the remaining twenty twenty two (22) copies of the ERs, seal each of them with serially numbered paper seals, place in the envelope (A17), and seal the envelopes, for distribution distribution to the following: 1. Ten (10) accredited major national parties 2. Two (2) accredited major local parties 3. Four (4) national broadcast or print media entities 4. Two (2) local broadcast or print media entities 5. Four (4) major citizens’ arms 6. One (1) to be posted conspicuously conspicuously on wall within the Polling Place.

DISPOSITION OF PCOS, BALLOT BOXES, KEYS, ELECTION RETURNS & DOCUMENTS • 2. Close the ballot box; lock it with one (1) serially numbered seal with steel wire and three (3) padlocks. The three (3) keys to the padlocks shall be placed in separate envelopes, which shall be sealed and signed by all members of the BEl;

• 3. Remove the main memory from the PCOS, place inside an envelope provided for the purpose, seal the same. Label the envelope with “TRANSMITTED” or “N OT











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• f . Envelope (A15) containing the other half of torn unused • • •

•

official ballots g. List of Voters allowed to vote, if any, after 6:00 p.m. h. Envelope containing Initialization Report, Precinct Audit Log Report and Precinct Statistics Report i. Envelopes containing copies of the election returns intended for the Provincial BOC, Regional BOC and the COMELEC j. Envelope containing containing the main memory card for use by the Municipal BOC in case of failure of transmission k. Other pertinent papers and documents


• After the counting of votes, the Provincial Election Supervisor, Election Officer or the • Treasurer Treasurer,, shall require the BEl which failed to deliver the election documents or • paraphernalia mentioned herein to deliver the same immediately. • ALL THESE PROCEDURES ARE SUBJECT TO CHANGE WITH THE ISSUANCE OF NEW GENERAL INSTRUCTIONS









2/18/2013

3. RMA proposed process

3. RMA proposed process

• 9) Watch tightly the actual appreciation of each ballot and the tallying of each vote

• 11) Get a copy of the clustered precinct (CP) RMA report if possible

• 10) Ensure that hand counts are properly recorded and that the process for reporting on the matching of the ER count and hand count are correct and properly signed-off by the BEI members

Watchers should be assigned to the • 12) Watchers clustered precinct (CP ) where the RMA is to be conducted









2/18/2013

ELECTRONICALLY-TRANSMITTED RESULTS

DEFINITION OF TERMS

MUNICIPALITY OF NAVAL PCOS TRANSMISSION CLUSTERED PRECINCT

TIME

DATE

MBOC MINUTES RECEIPT OF TRANSMISSION TI ME

DA TE

MBOC PRINT LOGS RECEIPT OF TRANSMISSION TI ME

DATE

I P ADDRESS

Minutes by Which MBOC Received Results AHEAD of PCOS Transmission

7808001 7808002

not transmitted not transmitted

CF card i nserted to Lapt op CF card i nserted to Lapt op

no transmission no transmission

7808003 7808004




7 80 80 80 80 05 05 7 80 80 80 80 06 06

2 1: 1: 53 53 :3 :3 6 2 1: 1: 42 42 :0 :0 8

5/10/2010 5/10/2010

9:48 PM 9:38 PM

5/10/2010 5/10/2010

5 4

7808007 7808008




7808009 7808010




7808011 7808012 7808013

not transmitted not transmitted not transmitted

CF card i nserted to Lapt op CF card i nserted to Lapt op CF card i nserted to Lapt op

no transmission no transmission no transmission

7808014 7808015 7808016 7808017

not transmitted not transmitted not transmitted not transmitted

CF card i nserted to Lapt op CF card i nserted to Lapt op CF card i nserted to Lapt op CF card i nserted to Lapt op

no transmission no transmission no transmission no transmission

7808018 7808019 7 80 80 80 80 20 20 7 80 80 80 80 21 21

not transmitted not transmitted 2 0: 0: 55 55 :1 :1 1 5/10/2010 2 1: 1: 50 50 :5 :5 1 5/10/2010


no transmission no transmission 6 8

7 80 80 80 80 22 22 7808023

2 3: 3: 05 05 :2 :2 8 5/10/2010 not transmitted

7808024 7808025 7 80 80 80 80 26 26

not transmitted not transmitted 2 2: 2: 12 12 :2 :2 2 5/10/2010

8:49 PM 9:43 PM

5/10/2010 5/10/2010

10: 54 PM

5/10/2010 CF card i nserted to Lapt op CF card i nserted to Lapt op CF card i nserted to Lapt op

10: 07 PM

5/10/2010

11 no transmission no transmission no transmission 5

Documented Biliran case

PCOS Audit Log is a record of all the events processed by a particular PCOS from the date of testing and sealing up to the close of the elections. The events are recorded in progression or recorded forward with details of date, time and description of each event. The printing of the audit log is the last event prior to shu tting down the PCOS. MBOC/CCS Print Log is a record of the last 1000 events processed by the MBOC/CCS st server. The events are recorded in regression or recorded backward, i.e. the 1 entry th is the latest event while the 1000 entry is the earliest event. event. It also contains details of date, time and description of each event. Internet Protocol (IP) Address is a numerical label assigned to a computer (PCOS and MBOC/CCS) as an electronic hardware identifier used for the internet or network to tell a central or destination server where the data comes from or the origin of the data. Electronic Signature is a distinctive mark, characteristic and/or sound that represents the identity of a person and is attached to an electronic document. Digital Signature is a type of electronic signature that uses an asymmetric cryptosystem. An asymmetric cryptosystem is one that generates a key pair consisting of a private key to create a digital signature, and a public key to verify the digital signature.

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