20. GOVT. BUSINESS Page
Section
Section Description
20.01
OLTAS: On-line Tax Account System
402
20.02
Public Provident Fund Scheme – 1968 (PPF)
424
20.03
Senior Citizens Savings Scheme 2004
440
20.04
Some Common Problems – PPF & SCSS Transaction on Accounts of Ministry of Company Affairs (MCA) CPWD Functionality
20.05 20.06
444 445 447
20. GOVERNMENT BUSINESS 20.01 OLTAS: On-Line Tax Accounting System: 20.01.01. Software Features & Technology Dimensions of OLTAS Project: Introduced w.e.f. April 1, 2004 and became functional in CBS from June 1, 2004. Attempts to make payment of Direct Tax simpler for tax-payers. CBDT introduced Online Accounting of Tax payments being collected by RBI and 31 other Banks throughout the country. Objective: Simplify procedure of Tax payments. Ensure fast and accurate credit. Monitor Tax collections on a day-to-day basis. Salient Features of the Scheme:
Reduction of different types of Challans from 7 to 3.
Introduction of a single copy Tax Challan, instead of 4 copies at present.(It is now mandatory to give computer receipt which contains all necessary particulars)
Challan will be identified by a „Unique Challan Identification Number‟ as well as the Permanent Account Number (PAN) or Tax Deduction Account Number (TAN) mentioned on the Challans by tax-payers.
The new Challan has a main copy and a counterfoil.
Banks will enter the data from the main copy of the Challan and transmit it On Line to CBDT‟s Tax information Network (TIN) from where the data will be uploaded to the Department‟s National Computer Centre (NCC), New Delhi and the Regional Computer Centres.
Tax-payers will not be required to enclose copies Challans with their returns; instead they will have to mention only the CIN on their returns. This will lead to effective de-materialisation of Challans.
The Department will verify claims for credit with the information available from the TIN based on the unique CIN. The transmission of data from banks to TIN will take place on a T+2 basis instead of over 15 days as at present.
OLTAS Facilitates and Ensures: Straight through Processing Integrity of Data All validations of our Main Accounting System
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Creation and Validation of data string Timely and speedy Data Transmission All transactions are accounted for and reported the same day they are realised Prevents Misclassification of Govt. Head All reporting requirements are taken care of Error Correction effectively handled Features of OLTAS Software: Parameterisable on Major Head, Receipt & Payments separately Single screen for transaction posting and capturing of additional details. Maximum fields populated automatically Checklist indicating errors & other details String Generation only on complete valid data Auto generation of Nil String at EOD Auto transmission of String, once generated Validations: The following type of validations are done for the fields mentioned in the record structure: List based validation Minor Head, Nature of Payment code etc. Inter field relation For Minor Head 200 of Corporation Tax Nature of Payment is must For others PAN should be with Valid structure In case no PAN/TAN is given, Address, City/ District & State Code is a must Structure validation PAN/ TAN validation Name should be manually validated for PAN/TAN Mathematical Validations 20.01.02. On-Line Tax Accounting System (OLTAS) - Activities to be performed: 1. Creation of Non-Personal Customer of Government Type (one-time). 2. Opening of an Government Account. 3. Posting of Transactions and capturing of additional details.
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1. CREATION OF NON-PERSONAL CUSTOMER OF GOVERNMENT TYPE: Creation of Government Accounts viz., Income Tax, Corporate Tax in CBS will arise only if these accounts have not been migrated from Bankmaster or a particular service like Income Tax collection is newly introduced in the branch. Usually branches in CBS have to open 2 CBDT Deposit Accounts (under Product 4064 1401), one for Income Tax and another for Corporate Tax. Corporate Tax Account should be linked to the Government Major Head 0020. Income Tax Account should be linked to the Government Major Head 0021. All Government Accounts are treated as Current Accounts in Core Banking. Menu: Customer Management Create Non-Personal Customer. This opens the Screen \\SCR: 062001 „Create Business Customer Wizard‟. The procedure of creating a Non-Personal Customer of Government Customer is similar to that of a Normal Customer Creation: Field „Customer Type‟: select „020101: NON PERSONAL-GOVERNMENT-CENTRAL‟ from the Drop Down menu. Field „Business Name‟: Enter for example „Income Tax‟, „Corporate Tax‟ etc. Fill in the other details and complete the Customer Creation process. A CIF Number would be generated. Please note it down. 2. Opening of a Government Account: Open One Government Account for every Branch for each Sub Head. Menu: Deposit Accounts & Services Create New Deposit Account Screen \\SCR: 002000pmt CIF: Create Account Prompt is displayed. Enter the Government Customer‟s (created in step 1) CIF Number (Use Search facility if needed). Click on the „Transmit‟ button. Screen \\SCR 002000 „Create Deposit Account‟ is displayed. This is the first of the five tabbed screens used for creating all types of Deposit Accounts. In the „Core Options‟ Tab: Field „Account Segment Type‟: select „5050:Others‟ from the Drop Down menu. Selection of any other Account Segment Type will give the error “5372: GLCC Code not Present in Chart of Accounts”. Input the appropriate „Account Type‟ and „Account Sub-Type‟ for various GOVT Accounts, as per the list given below.
404
A/c Type
Sub Type
Product Type
Cust Cat
Loc/Ter m
Curr
40 40 40 40 40
63 64 65 66 67
1 1 1 1 1
40 40 40 40 40
1 1 1 1 1
GOV-CEN-CBEC-PUB-ALL-INR GOV-CEN-CBDT-PUB-ALL-INR GOV-CEN-UMEA-PUB-ALL-INR GOV-CEN-MISC-PUB-ALL-INR GOV-CEN-POST-GEN-PUB-ALL-INR
40 40 40 40 40 40 40 40 40
68 69 70 71 72 73 74 75 76
1 1 1 1 1 1 1 1 1
40 40 40 40 40 40 40 40 40
1 1 1 1 1 1 1 1 1
GOV-CEN-CCPP-PUB-ALL-INR GOV-CEN-DEF-GEN-PUB-ALL-INR GOV-CEN-DEF-PEN-PUB-ALL-INR GOV-CEN-RLY-GEN-PUB-ALL-INR GOV-CEN-RLY-PEN-PUB-ALL-INR GOV-CEN-TEL-GEN-PUB-ALL-INR GOV-CEN-TEL-PEN-PUB-ALL-INR GOV-CEN-CENTRAL-PUB-ALL-INR GOV-CEN-CDS-PUB-ALL-INR
Name of Govt A/c
40 77 1 40 1 GOV-CEN-RBI-RFS-PUB-ALL-INR Field „Customer Category‟: select „1: Public – Individual‟. Field „Location/ Term‟: select ‟40:All‟. Field „Currency‟: select „1:INR‟ In the „Govt/PPF/Cr Card details‟ Tab, fill in the following details under the section „Government Account Details: Field „Linked Branch Code‟: Enter in the Focal Point Link Branch Code. Field „Central Govt. Code‟: Enter data in the first two boxes only. For Income Tax it will be „4‟ in the 1st box and „21‟ in the 2nd. Similarly for Corporate Tax these will be „4‟ and „20‟ respectively. Field „Primary Acct‟: select „Y:Yes‟ from the Drop Down menu if the Account being created is the Primary Account, otherwise, select „N: No‟. Field „Primary Acct‟: if the field „Primary Acct‟ is „N:No‟, then enter the Primary Account Number (which should have been opened earlier) in this field. Else leave it blank. Field „Advice Reqd‟: select „N:No‟. „Y:Yes‟ is meant for Treasury Cheques / Bills where an Advice is required. This is normally used for State Government Bill payment. Click on „Transmit‟.
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New Account Number is generated for the particular Govt. Type Account. After opening the Govt. Account it is useful to give a name this Account. For the purpose, go to the Menu: Deposits/ CC/ OD Accounts & Services Amend Deposit/CC/OD/Accounts. Enter the Account Number and in Option give „Account Names‟. In the next screen Type „Income Tax‟ or „Corporate Tax‟ in the Short Name as well as in Long Name fields. Now if you enquire the Account you will find the Account Name field duly populated with the name. Additional Details: Now additional details need to be captured for this Account. Go to the Menu: Deposits/CC/OD Accounts &Services Amend Deposit/CC/OD Accounts. Enter the Account number and in Option, select “J: Additional CC/OD Details” and Transmit. In the next screen, give the relevant information and Transmit. An „OK‟ message is displayed. 3. OLTAS Transactions (CASH/ TRANSFER): Posting of Normal Receipt Transaction & Govt Additional Details in A Single Screen When a customer approaches the CBS branch with a challan to deposit Income-Tax or Corporate-tax, first thing the Branch has to ensure that all the particulars like Name, PAN/TAN No, Address1, Minor Head, Assessment Year And Nature Of Payment (if Minor Code is 200) are correctly filled in the challan as these are the mandatory fields in the present system. Verify these details at the time of accepting the challans from customers, otherwise system will not allow to authorize the transaction which will result into incomplete string generation and thus rejection at Focal Point Branch. Once the branch receives the challan, post the transaction and capture Additional Details as per the challan tendered by the depositor, in the same screen. Menu: Government Business Government Receipts Screen: //SCR: 7147 Deposits: Government Business is displayed. Enter the Government Account Number, PAN/TAN/ Assessee Code. In case of OLTAS Transaction Minor head is mandatory, where are Minor head field should not be used for EASIEST Transaction. Click “Transmit” A new screen \\SCR: 7148 Deposits: Govt Additional Details Receipts is displayed.
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(Note: Based upon the TAN/ PAN/ Assessee code typed in Screen No.7147, the Assessee name and other related details will be populated if the data is available in CBS database. In case of OLTAS, Minor head is made uneditable. If the PAN/ TAN/ assessee code is not available in CBS database, transaction will still be accepted if structurally valid otherwise rejected.) The following are the mandatory fields: „Amount‟: Enter the amount of the challan. System will give an error while filling additional details for any OLTAS transaction for decimal amount „Tran Mode‟: Select appropriate option from the drop down menu, e.g. ‟01:Cash‟. „Tran Type‟: Select „N:Normal‟.(Option “Residual” is meant for arrears of taxes of previous year) „Minor Head‟: Enter as per the challan. Meant only for CBDT Transactions.(Minor head code 200 is meant for TDS) „Depositor Name‟: Enter as per the challan. „Address1‟: Enter as per the challan. „Pan/Tan No.‟: Enter as per the challan. Meant only for CBDT Transactions. Note: PAN should be used for all the Major Heads and for all the Minor Heads except Minor Head „200‟ (meant only for TDS). For Minor Head „200‟ Tax Deduction Account No. (TAN) should be used only. The permissible Major Heads are 04020 (Corporate Tax) and 04021 (Income Tax) „State Code‟: Enter as per the challan. „Nature of Payment‟: Select if Minor Code is 200. „Assessment Year‟: Select from the drop down e.g. It is 2006-07 if the financial year is 2005-06. 407
Other important fields are: Field „Related Financial Yr‟: Enter as per Challan. Field Field „Related period in Fin Yr‟: Enter as per the Challan. Fields „Income Tax Amt‟, „Interest Amt‟, „Surcharge Amt‟, „Penalty Amt‟, „Others Amt‟: input the values in these Fields as per Challan. The sum total of these 5 Sub-heads must be equal to „Amount‟. Field „Pen Pymt Code‟: if a value has been entered against the field „Penalty Amt‟, input correct value from the Drop Down, as per the Challan. Field „Remarks‟: Input suitable remarks. Field „Dealing Govt. Office‟: name of Dealing Govt. Office may be input. Fields 4, 5, 6 & 7: these fields are not mandatory. Field „Pan/Tan No‟, fill up Pan or Tan number as applicable. Now click on „Transmit‟. Once completed/authorised, A screen/back-screen will appear for printing the Receipt containing all important particulars like Bank Name, Tax Payer Name, TAN/PAN, Journal No., Break up of amount Account Code, Minor Head, Nature of Payment, Assessment Year, BSR Code, Challan Serial No. etc. Now, it is mandatory to give computer receipt for OLTAS/ EASIEST Deposits as a best customer service as well as to give all necessary details about amount deposited by the customer. 20.01.03. Rectification of the Transaction in Different Ways: I. Same Day Correction: Correction of Wrongly-posted Transaction: Note: Additional Details should be captured, else string with negative amount would be generated and thus rejected by the Focal Point. Menu: Transactions Posting Deposits / CC / OD Accounts Corrections Receipts Cash or Cheque. Screen \\ SCR:001110 Deposits: Correct Cash Deposit is displayed. Field „Account Number‟: Enter the Government Account Number where wrong posting has been made, which has to be reversed. Field „Amount‟: Enter the amount of the wrong transaction. Field „Trace Number‟: Enter the Host Trace Number of the wrong transaction, which has to be reversed. Field „Statement Narrative‟: Enter suitable narration. Click on Transmit.
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Note: In case of Correction, we have to use same “From A/C No” and “To A/C No” as it was given at the Time of Receipt Transaction. After transmiting, the record will be corrected and Govt Txn Journal No and Challan No will be generated. ii. Correction/ Reversal on Subsequent Days: OLTAS String was generated and sent with Credit given to Wrong Account- (Say Income Tax Account credited instead of Corporate Tax). Important:
Reversal Corrections on subsequent days should be done only after ascertaining from the Focal Point Branch that the string for the erroneous entry has been received by them.
With effect from 5.11.2006, the OLTAS.DOC has been discontinued and replaced with the new error report OLTAS-err_XXXXDDMM.REP and EASIEST-err_XXXXDDMM.REP (XXXX-branch code in four digits). The error report is being sent on the next day to the report folders of the respective branches whenever the branches default. W.e.f. 04/10/2008, reports are being generated daily before EOD. (The error reports are also available in SBITIMES Useful Links -> Data WareHouse Portal Web OLTAS Project. Additional facility of PAN/ TAN/ Assessee Code Query is also provided for dealing branches to ensure the correctness of PAN/ TAN/ Assessee Code information before keying in. Feedback/Suggestions can be e-mailed to
[email protected]) Defaulting branches should go through the daily OLTAS default list displayed in the Service Desk, verify the nature of error from the error report, make necessary corrections and regenerate the strings. Failed / Pending OLTAS strings can also be viewed, along with reasons, on SBI Times, under the link „Reconciliation – OLTAS.
Front-end re-generation of string has to be done for the correction transaction, after reversal of erroneous entry.
Before reversal of an erroneous entry, it should be ensured that reversal amount does not exceed the day‟s receipts. Otherwise, negative string will be generated.
STEP-1 OLTAS Reversal for Transfer Credits. Reversal of original wrong credit to Income Tax Account. Put through a normal debit (payment) transaction in the Income Tax Account using Menu: Transactions Posting Deposits / CC / OD Accounts Transfers By Voucher to Deposit. Message OK, GOVT TXN JRNL NO….. CHLN NO…. is displayed.
409
STEP-2 Additional Details Now go to the Menu: Government Business Govt. Txn – Additional Details. Screen \\ SCR:007055 Deposits: Additional Govt Details is displayed. Enter the reversal transaction‟s Journal No and date of reversing in the fields „Journal Number and „‟Txn Date‟. Enter Journal Number and the Date of the original Transaction in the fields „Journal No. Of Original Txn‟ and „Txn Date of Original Txn‟. In the field „Txn Type‟, select „R:Reversal txn‟ and then Transmit. Additional details (Screen 07056) entered originally pop up. Just Transmit after entering in remark‟s field “Reversal TXN ”. Please note that the branch has to select Txn Type as R:Reversal, otherwise the reversal transaction will be generated as Record Type-6 (payment), which will not be accepted at NSDL/Focal Point.
Select „R‟ for Reversal of original entry
Queue Reference Number will be generated. Verify the transaction and authorise the queue. (Only a O.K. Message is received). Correction string as Record Type-8 will be generated on EOD at CDC and will be transmitted to Focal Point. STEP –3 Posting of Transaction in the Correct Account A fresh Transaction has to be put through to the Correct Account, i.e. Corporate Tax in the example, using the single screen. Menu: Government Business Government Receipts Screen: //SCR: 7147 Deposits: Government Business is displayed. Enter the „Account Number‟ of the Corporate Tax Account. Click on Transmit. Screen \\ SCR: 7148 Deposits:Govt Additional Details Receipts is displayed. Enter the required transaction particulars and Additional Details. On transmitting the details, Queue Reference Number is generated. On authorizing the Queue, Govt Journal Number and Challan Numbers are generated. Now go to the Menu: Government Business Govt. Txn – Additional Details. Screen \\ SCR:007055 Deposits: Additional Govt Details is displayed. 410
Enter the new transaction‟s Journal No and Date in the fields „Journal Number and „‟Txn Date‟ on fields in the top half of the screen. Enter Journal Number and the Date of the original Transaction in the fields (in second half of the screen) „Journal No. Of Original Txn‟ and „Txn Date of Original Txn‟. In the field „Txn Type‟, select „C:new corrected txn‟ and Transmit. Additional details entered originally pop up. Fill in details on screen no. 7056 and „Transmit‟. On transmitting, a Queue Reference Number is generated. Authorise the Queue. During EOD new string will be generated for correct account. 20.01.04 Re-Generation of OLTAS String from Front-End:
Re-generation of OLTAS string is necessitated in case Additional Details for a Transaction were not given and these are being completed on subsequent days.
Re-generation of OLTAS string is also required for correct transaction posted on subsequent days, after the reversal of the erroneous transaction. Menu: Reports Initiate Request for Host Report. Screen \\ SCR:069088 PFM:Adhoc Report Parameter Maintenance is displayed. Enter the values in the fields as follows: „Function‟: Select „C:Create‟. „Request Branch‟: Enter the five digit Branch Code. „Report Id‟: Enter „IF3104‟ (IF3904 for MCA & IF3705 for EASIEST). „Process Flag‟: Let the default „N:No‟ be there. „Immediately Required‟: Select „Y:Yes‟. „From Date‟, „To Date‟: Enter the dates. The total number of days should not exceed 10 days. It is, however, desirable that strings are re-generated separately for each date. Further, the „From Date‟ must be prior to the System Date. Click on Transmit. Journal Number is generated. The status of the string re-generation can be enquired using function as „E:Enquire‟ in the above mentioned screen. 20.01.05 How to Define/ Amend Link Branch Code in the CBDT Accounts: Link Branch Code is the Focal Point Branch where the OLTAS strings have to reach ultimately. It should be mapped to correct Focal Point Branch with Correct Branch Code, otherwise string will not be generated. Further, all the CBDT Accounts should be mapped to a single Focal Point Branch only. Menu: Deposits/ CC/ OD Accounts & Services Amend Amend Deposit Tabbed Screen. Screen \\ SCR:007050 Deposits: Change Details is displayed. In the field „Account Number‟, enter the Government Account Number and click on Transmit. A new Screen \\007000 Amend Deposit Details appears.
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Click on the Tab „Govt/PPF/Cr Card details‟. In the Govt. Acct. Details section, enter the Focal Point Link Branch Code in the field „Linked Branch Code‟. Click on Transmit. 20.01.06. How to find out the details of txns for the day which were put through using „transaction posting‟ option, in respect of which, additional details were not entered. Menu: Government Business Govt. Pending Txn Enquiry. Screen \\ SCR:007057 Deposits: Gov Transaction Enquiry is displayed. Enter in the fields „Govt Code Head‟, „Govt Code Sub Head‟, „Txn From Date‟ and „Txn To Date‟. Click on Transmit. Details of the transactions where Additional Details have not been captured are displayed. 20.01.07. How To find out the Details Of Txns For Previous Day, in Respect Of Which, Additional Details Were Not Entered: For this refer to OLTAS Report: CDC generates OLTAS Report in respect of the branches for which Additional Details have not been entered, for the day. The report named „OLTAS.DOC‟ report is being sent to branches in the folder e:\ftp\cdc\reports\20050330(respective date). The sample of the report is as under: REPORT OF FAILED OLTAS STRINGS _______________________________________________________________________ _ Br Code Date of Challan no MajHead Rec_ Amount Txn type ----------------- ------------------- -------- ---------------------9049 30/03/05 52 21 01 582 9049 30/03/05 51 21 01 434 9049 30/03/05 53 21 01 798 9049 30/03/05 54 21 01 5286 9049 30/03/05 50 21 01 227 9049 30/03/05 56 21 01 2500 9049 30/03/05 66 21 01 155 9049 30/03/05 62 21 01 520 9049 30/03/05 61 21 01 10000 9049 30/03/05 59 21 01 1800 -------------------------------------------------------------------------OLTAS strings generated for the day are rejected due to incomplete additional details. On completion of the Additional Details, the same have to be confirmed by logging into SERVICE DESK under INTERFACE with Date(s). The data will be extracted only based on Service Desk Ticket and not based on Fax or Oral communications. Please note that for all the Challans not been processed due to lack of ADDITIONAL DETAILS Penalty is imposed by the Govt. for delayed submission of data.
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It should be ensured that feeding of additional details in respect of all the challans is completed on the same day itself and the above mechanism is only an alternative method of feeding the details on subsequent days in exceptional situation. 20.01.08. FLOW OF OLTAS STRINGS: STEP-1 - At the time of EOD at the CDC, two files per branch are generated, one for header record and other for detailed data record with the name „bbbbddmm.CTH‟ and „bbbbddmm.CTM‟ respectively, where „bbbb‟ is branch code in 4 digits, „dd‟ date of the transaction posted into the system, „mm‟ is the month, „.CTH‟ is the extension for the header file and „.CTM‟ is the extension for the data file. The master/data file may contain six types of records per major heads 20, 21, and 25 (securities txn tax): a) 002001 -> individual records per challan for Corporate Tax. b) 002002 -> summary record for Corporate Tax. c) 002008 -> individual record for reversal txns for Corporate Tax. d) 002006 -> individual record for payment of Corporate Tax. e) 002009 -> individual record for reversal of payment txn of Corporate Tax. f) 002099 -> record generate for bounced cheque in case of clrg. NOTE: - Files are also generated even for those branches, which have not reported any transaction on that particular day, with nil records (giving summary record types only with zero amount). STEP-2 As a part of EOD FTP process, these files are automatically ftped through scheduler to intermediate Group-wise client PC at IP address 10.0.20.97 which is also connected to GAD Group-wise server. STEP-3 From Group-wise Client PC these files are copied to „att_in‟ directory (J:\dom9595\wpgate\api41\att_in) of GAD server through one batch file „up.bat‟ which runs at every half an hour interval through scheduler. STEP-4 From GAD Group-wise server these OLTAS files are re-routed to their respective Focal Point Branches using Group-wise software. At Focal Point Branch these files are processed and summary record-type-3 is created. If the data is correct the processed records including record-type-3 are sent back to GAD through Group-wise channel otherwise the files would not be sent back to GAD and would be reported as DEFAULT to Dealing Branch by Focal Point Branch. Now, the rejected OLTAS report are sent to all those branches that have not fed Additional Details. Branches are required to look into these reports and feed the Additional Details against all the challans mentioned in the report. After completion of the Additional Details, they are required to log into the Service Desk so that strings can be manually regenerated for back date and retransmitted it to Focal Point. STEP-5 Processed strings received from Focal Point Branch are again processed in GAD where summary record-type-4 is created and consolidated record including
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the individual transactions is sent to NSDL (CBDT has authorized NSDL for the job) on daily basis. Enquiry of Successful OLTAS Strings From NSDL: OLTAS strings, after Step 5 above can be viewed by the Branches to ensure that these have been received by the CBDT, in the Tax Information Network (TIN) at the following URLs: http://tin-nsdl.com, Link – Challan Status Enquiry then the Button Collecting Bank Branch. User ID and Password have to be entered. User ID is the seven digit BSR Code. http://incometaxofindia.gov.in, Link – OLTAS – Challan Status. Branch has to enter the Branch Scroll Date and the Major Head Code. Following details are displayed: i.
Challan Serial Number.
ii.
Challan Tender Date.
iii.
PAN / TAN
iv.
Name of Taxpayer.
v.
Amount.
vi.
Date of Receipt by TIN.
20.01.09. Report Generation: GAD Reports are being generated at CDC on daily basis and are ftp-ed to respective branches through LINUX server. 20.01.10. Some Important Points: 1) In core, we have common flag called „GOVT_BUS_FLAG‟ for generation of OLTAS string as well as for performing other GOVT BUSINESS like PPF etc. If GOVT_BUS_FLAG is made „Y” then even if the branch is not authorized for CBDT txn and any CBDT Account is opened under Major Head 20, 21, or 25 then null OLTAS string will be generated. Therefore, the branch is required to change the Major Heads from 20, 21 and 25 to any other value say 99 to restrict the OLTAS String generation in such cases. 2) For payment of Income Tax Refund Order, we have separate CBDT authorized Branches. Secondly, there should be a separate CBDT Account for payment and receipt of Income Tax / Corporate Tax and valid Cheque Range, received from Income Tax authorities should be entered into Payment Accounts. 3) If any Branch receives Clearing Cheque as a Tax deposit then the Branch has to accept the Cheque through Outward Clearing and feed the Additional Details on the same day. The related string will be generated on the realization of the cheque only.
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20.01.11. IMPORTANT CODES RELATED TO OLTAS: MAJOR HEAD CODES Code 04020 04021 04023 04024 04025 04028 04031 04032 04033
Description Corporation Tax Taxes on Income other than Corporation Tax Hotel Receipt Tax Interest Tax Securities Transaction Tax Other Taxes on Income & Expenditure Estate Duty Taxes on Wealth Gift Tax MINOR HEAD CODES
Code Description 100 102 106 107 200 300 400
Advance Tax Surtax Tax on distributed profits of domestic companies Tax on distributed income to unit holders Tax deduction at source Self Assessment Tax Tax on Regular Assessment
Every Major Head Code has different Minor Head Codes as per the following table: Major Head Code 04020 04021 04023 04024 04025 04028 04031 04032 04033
Minor Head Code 100, 100, 100, 100, 300, 100, 100, 100, 100,
102, 102, 300, 300, 400 300, 300, 102, 300,
106, 107, 200, 300, 400 106, 107, 200, 300, 400 400 400 400 400 106, 107, 300, 400 400
Note: PAN should be used for all the Major Heads and for all the Minor Heads except Minor Head „200‟ (meant only for TDS). For Minor Head „200‟ Tax Deduction Account No. (TAN) should be used only. The permissible Major Heads are 04020 (Corporate Tax) and 04021 (Income Tax).
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20.01.12. Different error messages at the time of authorisation of wrong input: Error No Error Message
What to do when these errors appear?
5631
Wrong PAN/TAN (PAN-FIVE+4+ONE), (TAN-FOUR+5+ONE)
5894
Invalid RCC/ CTU (first 3 character) of TAN
5895
If 4th Char is „C‟, then Major Head should be 0020. Wrong a/c credited.
5896
Spl. Characters other than „/‟, „&‟, „.‟ are not permitted in Name
5921
5-9th position is not numeric in TAN {four (char) + 5 (num) + one (char)
5922
4th Char of TAN is NOT first Char of First, Middle or Last Name
5923
Use (PAN for ITNS 280/282) or (TAN for ITNS 281 with minor head-200)
Compare PAN/ TAN with correct format. For PAN NO – Five (alphabetic) + 4 (numerical) + One (alphabetic) and FOR TAN NO – Four (alphabetic) + 5 (numerical) + One (alphabetic) First three characters of TAN number is CTU / RCC Code. (Pl see the Table). If the input value is not one of these permitted codes, choose valid CTU / RCC Code. If 4th Character of PAN is “C”, it means Assessee is a Company. If this PAN is used, credit can be given to Corporate Tax (0020) and not Income Tax (0021). Please verify whether credit has been given to Income Tax (0021). If so, put through correction entry and credit Corporate Tax (0020) Account. In the name column only three special characters are permitted they are/ & (full stop) Don‟t use bracket (P) or –(hyphen) etc. The valid characters are A to Z and 0 to 9 apart from the above said three Special Characters. Out of the 10 digit TAN no, 5th to 9th position should be a numeric number. But there is a data entry error. E.g., 5th Position is any character from A to Z instead of 0 to 9 or Zero has been entered as O (Pl differentiate between 0 (Zero) & O (Alpha). Rectify it. Self-explanatory. E.g., 4th Character can be D or A or S where the name is Dinesh Anand Shukla. It cannot be anything other than these. These are allotted by the Tax Authorities and are not to be assumed. Use PAN for ITNS 280/ 282 Challans with minor head appearing on the Challan (eg.100, 300,400,102,etc.) AND Use TAN for ITNS 281(Tax deducted/collected at source) with minor head 200 only and valid nature of payment (choose from the Drop Down Menu). If error still persists Check the 4th character of PAN is among this list (A, B, C, F, H, J, L, P, T, G) If not found then contact the
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th
5924
6-9 Char is not numeric in PAN {Five (char)+4(num)+One (char)}
5925
5th Char should match with 1st Char of names (1st, Mid, Last) in PAN.
5926
Length of PAN/TAN No should be 10. Verify with format.
customer his PAN is wrong. Use Valid PAN Only. The format is Five (alphabetic)+4(numerical)+One (alphabetic). If anything other than these valid values at the specified position the PAN of customer is wrong. Differentiate between O and 0(zero) Self-explanatory. E.g., 5th Character can be D or A or S where the name is Dinesh Anand Shukla. It cannot be anything other than these. These are allotted by the Tax Authorities and are not to be assumed Length of PAN or TAN entered is less than 10 digits. E.g., 8 or 9 digits have been input, which is invalid
20.01.13 Other important validations: a)
Assessment Year:
The maximum limit of Assessment Year is Current Calendar Year if the processing date is prior to 1st April. Otherwise, it is Current Calendar Year +1. Assessment Year and Related Financial Year start from 1961 in the system. b)
c)
d)
PAN Validation: i)
Length of PAN should be 10, alphanumeric characters.
ii)
First 5 characters should be alpha (A to Z).
iii)
6th to 9th position should be numeric (1 to 9).
iv)
10th position should be Alpha.
v)
If 4th character is „C‟, then Major Head must be „0020 Corporate Tax‟. „C‟ in 4th position in PAN means Assessee is a Company
TAN Validation: i)
Length of TAN should be 10, alphanumeric characters.
ii)
First three characters should be alpha and one of the valid CTU Codes.
iii)
4th character could be Alpha or Numeric.
iv)
5th to 9th position should be Numeric.
v)
10th Character should be alpha.
Validation of NAME field: i)
Minimum length 3 characters.
ii)
Minimum 1 alpha character.
iii)
Allowed characters A to Z, 0 to 9, „/‟, „&‟, “.” (Full stop) and Spaces e.g., M/s. Alpha & Beta Company Pvt. Ltd.” In this name characters „/‟, „&‟ “.” and space characters have been used. 417
e)
f)
Additional Validations: i)
Valid Minor Heads are 100,102,106,107,200,300 and 400 only.
ii)
Nature of Payment Code is mandatory for Minor Head –200.
For Tax Deductions at Source, TAN Number has to be used and not PAN No.
20.01.14 Single Screen for Payment of Income Tax Refund Order: A Current Account titled „INCOME TAX REFUND ORDER‟ is to be opened by the Branch. For this, follow the steps narrated in section 20.01.02. After opening the Account, fix a suitable limit for the Account. Setting Up Limit: Menu: Deposit CC/OD Accounts & Services Create CC/OD Limit and Details. Screen \\SCR: 002009 Deposits Create Overdraft Details appears. Field „Account Number‟: Give ITRO Account Number (Current Account opened for the purpose). Field „Limit Details‟ under the title „Limit‟ Give the Limit Amount. Field: „Expiry Date‟ Give preferably last day of the Financial Year. Let the Interest Rate be „Default Product‟. Now click on „Transmit‟. A Queue Reference Number is generated. On authorizing the Queue, a new screen appears behind the Queue Authorization Window for giving Additional Details. Fill up the relevant fields and Transmit. Approval Of Limit: Menu: Deposit Accounts & Services CC/OD Processing CC/OD Approval Screen \\SCR: //002420 CCOD: Limit Approval is displayed. Field: „Account Number‟ Give the ITRO Account Number. Field: „Approval Amount‟ Give the Limit Amount. Click on „Transmit‟ Ok message is displayed. VPIS for ITRO The Income Tax Department will send the list of ITROs payable by the branch. On receipt of the list, the branches have to create VPIS with the following particulars. Inventory Category
=
Inventory Sub Category
=
01. Current Account. 3
Payment of ITRO – Cash or Transfer: The ITROs are treated as Current Account Cheques and it should be issued to the ITRO account by using „Cheque Book Functions‟ menu. From 22.07.2006 onwards, single screen is used for ITRO Transaction Posting and capturing of Additional Details.
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When ITRO is presented for payment, go to Menu: „Government Business Government Payments‟. Screen \\ SCR:7149 Deposits: Government Business is displayed. In the field „Account No.‟ give the ITRO Account Number and click on „Transmit‟. Screen \\ SCR:7150 Deposits:Govt Additional Details Payments is displayed. Verify the correctness of Account Name and Govt. Code. Field „Amount‟: Give the amount of the ITRO. Field „Tran Mode‟ Select the appropriate payment option from the drop down menu. As per the selection made, new fields will emerge for inputting the relevant values. If „Tran Mode‟ selected is „4: Manual Chq Presentation‟, then ITRO account is debited and Inward Clearing Suspense Account is credited. Field „Instrument Type‟: Instrument Type should be 11:Current Account Cheque only. Field „Cheque No‟: Type ITRO Number. Other important fields are: Field „Related Financial Yr‟: Financial year in which the income Tax of the customer was assessed. Field „Assessment Year‟: Select from the drop down e.g. It is 2006-07 when the Financial Year is 2005-06. Field „Remarks‟: Input suitable remarks. Field „Dealing Govt. Office‟: Name of Dealing Govt. Office may be input. Field „Pan/Tan No‟ Fill up correct PAN/ TAN number. Now click on „Transmit‟ button. The transaction is sent for authorisation. Once authorised, Govt Txn Jrnl No. and Challan no are generated. The checker has to note down the Journal Number on the ITRO.
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20.01.15. OLTAS - Trouble Shooting:
OLTAS strings get rejected when Government additional details (SCR:007055 Deposits: Additional Govt Details) are not input for the transactions done by using „Transaction Posting‟ option.
Before EOD, branches have to ensure that additional details are provided for all OLTAS transactions.
An OK message should appear for transactions put through in „Transaction Posting‟ option when transmitted in Screen SCR 007055 „Deposits: Additional Govt Details‟ (Menu: Government Business Government TxnAdditional Details). If not, contact CDC.
Wherever, CDC asks for details of failed OLTAS transactions, please fax the details immediately.
In the Field „Assessment year‟, 4-digit year should be input in the format CCYY, where CC is century & YY is year. This is important. o For the Assessment Year „2004-05‟, enter „2004‟. o For the Assessment year „2005-06‟, enter „2005‟ and not „2006‟. o If „2006‟ is entered as „Assessment Year‟ for 2005-06, challans will be rejected for want of additional details. This will result in delayed submission, for which branches would be penalised.
After entering Additional Details pertaining to „GOVT: GAD‟ on Screen No\\ SCR: 007055 „Deposits: Additional Govt Details‟ for the transactions put through by using „Transaction Posting‟ option, if the following error "5887:
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No Message to display" is displayed, then put the following value in the related field: o Field „Related Financial Yr‟: 2004-2005. o In case you are still facing a problem, please contact CDC.
In case of problems which could not be solved on the same day, retain a photostat copy of the challan(s).
Report of Failed OLTAS Strings: A Report of Failed OLTAS Strings is being provided to the branches under the Report folder. Branches have to take action based on the report and have to log on to Service Desk, the dates for which they have taken corrective actions to enable Core Banking Department to generate OLTAS strings for the specified date(s). Core Banking Department would not attend to any FAX or oral communications.
EOD: All the GOVT./ CBDT (Income Tax) authorized branches have to go through the Govt Transaction pending enquiry menu under „Govt. Business‟, before sending the EOD signal to CDC. This has to be done to ensure that there is no pending item for which the branch has to input the „Additional details‟ through Screen no. 007057 if the single screen for transaction posting and capturing of additional details was not used. Only when there is no pending item, 'GOVT TRANSACTIONS– DONE' will appear in the EOD checks screen. If any pending item is found, branches have to input the additional details, otherwise 'GOVT Transactions - Not done' message will appear in EOD Check screen.
Corrections: CBDT authorized branches which are reversing the wrong credit afforded to CBDT A/C on the same day must go through appropriate CORRECTION transaction menu only. This will automatically reverse the wrong entry, which was put through earlier. Thereafter put through the right transaction, if required.
Branches shall not part with the Income/ Corporate Tax Challans (under OLTAS) until „Government Receipts‟ screen is authorised.
As online settlement of funds is happening in respect of OLTAS challans, the Bank is paying penalty for delayed/ non-settlement of funds. Branches will be debited for the amount of penalty for such failures.
20.01.16. GAD 5 Report – Ensuring Correctness: Upto 30/06/2008, All Central Government and State Government transactions of Dealing branches were reported in the Weekly Abstract under heading “FOCAL POINT LINK BRANCH GOVERNMENT GENERAL ACCOUNT” (Weekly Line Number L36 or A35) and CGL account (GLCC Code) for that is 2111505001. From 01/07/2008 to 31/01/2009, all State Government transactions are reported separately in the Weekly Abstract, under heading State Government Account Account (L38/A37) where as all Central Government transactions of Dealing
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branches were reported under heading “FOCAL POINT LINK BRANCH GOVERNMENT GENERAL ACCOUNT” (Weekly Line Number L36 or A35). From 01.02.2009, upon the implementation of GBSS (Government Business Software Solution), All central Government accounts at Dealing Branches are directly mapped to a new CGL called DB-Central-GGA (GLCC No.2111505002) are reported in Weekly Abstract under heading DEALING BRANCH GBSS Govt General Account (L35C/A34C GLCC Code.2111505002). One BGL Account called “DB-GBSSGGA” (No.2399825BBBBBC) is also opened for every Dealing Branch, which is also mapped to CGL called DB-Central_GGA(GLCC No.2111505002). At EOD, fund will be directly transferred from DB-GBSS-GGA (BGL No.2399825BBBBBC at Dealing Branch) to GAD-GBSS-GGA (BGL No.2399827095951 at GAD) account by a back-end activity provided by CBS. i.e., Funds are transferred to GAD on daily basis to GAD‟s BGL Account No.2399827095951. Hence, ideally, the Balance outstanding against the Weekly Head DEALING BRANCH GBSS Govt General Account should be ZERO. But, practically there is a possibility of outstanding in DEALING BRANCH GBSS GOVT GENERAL ACCOUNT in Weekly Abstract to the extent of un-cleared transactions (cheques tendered but not yet cleared). If the outstanding is morethan the un-cleared transactions then corrective action is to be taken immediately to ensure accurate accounting and settlement with RBI. No Half-yearly transfer of balances. GAD-2/GAD-3 statements from DBs to FPBs and from FPBs to DBs will be discontinued. Only, individual GAD-5 should be submitted alongwith respective scrolls, challans and paid instruments on daily basis to FPB for onward submission to respective PAOs. Dealing branches should not credit /debit the new BGL a/c DB-GBSS-GGA manually unless advised to do so. Menu: Government Business GAD 5 Balance Updation. Screen \\ SCR:007042: Govt Business: GAD-5 Balance Updation is displayed. Enter the following values in the fields described below: „Last Tran Date‟: Date of the last transaction. „Branch No‟: Enter the five digit Branch Code of the Dealing Branch. „Linked Branch No‟: Enter the five digit Branch Code of the Focal Point Link Branch. „FPLB Product‟: Select „N:No‟. „Total Dr‟: Correct Amount of total Debit transactions upto the Last Tran Date. „Total Cr‟: Correct Amount of total Credit transactions upto the Last Tran Date. „Closing Balance‟: Enter the correct Closing Balance as on Last Tran Date.
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„Serial No‟: Enter the GAD 5 Serial No. of the Last Tran Date. Click on Transmit. 20.01.17. Generation of Government Advice: Menu: Government Business Government Advice. Screen \\SCR 007065 „Deposits: Government Advice Prompt‟ appears. Field „Function‟: select „C:Create‟ from the Drop Down menu. The other options are „A: Amend‟, „E:Enquire‟ or „D: Delete‟. Field „Account No‟: enter the Account No. for which advice has to be generated. Field „Type‟: select „B: Bill‟ or „C: Cheque‟ from the Drop Down menu. Field „Bill No. / Cheque No.‟: enter the Bill or Cheque No. Field „Token No.‟: Enter the token no. given by the Govt. Deptt. If it is not given then enter Bill No./ Cheques No. in this field. Click on „Transmit‟. Screen \\SCR: 007066 „Government Advice Details‟ appears. The Fields „Function, „Account No‟, „Type‟ and Bill No‟, are already picked up by the system and displayed. The Field „Paid Already‟ will display either „Y: Yes‟ or „N: No‟, depending on whether the Bill has already been paid or not. Field „Amount‟, enter the amount of the Bill. Field „Date of Advice Issue‟, enter the date on which the Advice is being issued. Field „Valid Till Date‟: enter the validity date. Field „Remarks‟, is a text field, where the details can be entered.
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20.02. PUBLIC PROVIDENT FUND Scheme -1968 (PPF): 20.02.01.Introduction: The PPF Scheme –1968 is operational at a large number of our Branches. The Government Module developed in B@ncs24 (Core Banking Solution) supports the PPF –1968 Scheme‟s functionality in the under-noted areas: Opening of Customer Accounts. Execution of online sweep for transfer of subscription to Focal Point - Govt. General Account. Opening of Backdated Accounts (i.e. Accounts transferred from Non-Core Branches). Capturing of Previous Year Balances for calculation of Withdrawal Eligibility amount as per prevalent instructions. Extension of Maturity of PPF Account. Generate reports required by the Branches. 20.02.02 Product Parameters: All PPF transactions are centralised as a part of BPR changes w.e.f 19 th June, 2005 and transaction will not be reflected in Branch Government Accounts. Instead these will go to GAD, Belapur Government Accounts. From 19/6/05, the CIF and Govt. Accounts has been created at GAD are used for PPF Transaction Sweeps. This change is applicable for ALL BRANCHES (i.e. including non-BPR branches). The necessary amendments to SWEEP Parameters are being done centrally at CDC, Belapur. GAD ACCOUNTS FOR PPF (FOR MISCELLANEOUS TRANSACTIONS) ARE AS FOLLOWS: Account No.
Govt. Code
Account Description
30007958826
19-99-18
AGENTS‟ COMMISSION ACCOUNT
30007961102
19-99-22
INTEREST ON LOAN ACCOUNT
30007961395
19-99-23
PENALTY & OTHER CHARGES A/C
20.02.03 CIF & Account Creation for PPF Govt. Account: Note: Now, the respective CIF & Government accounts are opened at GAD, Belapur level hence there is no need to open these CIF and Accounts at Branch level.
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20.02.03. Opening Of a „PPF‟ Account for a Customer: Steps 1 2
Description Account Opening Authorisation
Screen No 002000 Queue
Pre-Conditions:
Customer CIF must exist before an Account can be opened.
Only one PPF Account can be opened for a CIF at a time.
PPF Accounts are opened like any other Deposit Accounts in Core Banking.
Menu: Deposit/ CC/ OD Accounts & Services Create New Deposit Account. Screen \\SCR: 002000pmt „CIF: Create Account Prompt‟ is displayed. In the Field „Existing CIF/ Account No‟: enter the customer‟s CIF Number. (Use the Search facility, if CIF is not readily available). After entering the CIF No. (Return CIF No., if Search is used), click on the „Transmit‟ button. Screen \\002000 „Create Deposit Account‟ is displayed. „Core Options‟ is the first of the five Tabbed (associated) screens used for creating all types of deposit accounts. In the Field „Account Open Date‟: Leave it blank, as the system date will be picked up. However, „Account Open Date‟ needs to be input in case of back-dated Account opening, like transfer of Account. Field is „Account Sgmt Code‟: Select „5006: PER - OTHERS {NOT INCL. (IN PER) ABOVE}‟ from the Drop Down menu. This is very important. Field „Product‟: select „13: PPF‟ from the Drop Down menu. Field „Type‟: select „11: General‟ from the Drop Down menu. Field „Customer Category‟: Select „1 = Public Individual‟ from the drop down menu. Field „Location/Term‟: Always select „40: All‟ from the Drop Down menu for all PPF Accounts. Field „Currency‟: Select „1: INR‟. Field „Booking No‟: leave it blank. No. of completed financial years for back-dated opening are required to be entered in this field. Field “Interest Options‟: Let the default option „R:Reinvest‟ be there. Click on „Transmit‟. The transaction will be submitted to checker for authorisation. Once the transaction is authorised, the new Account Number generated is displayed at the bottom of the screen. Note down the Account Number.
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20.02.04. Opening of a „PPF‟ Account With Back Date: Steps Description Screen No 1 Account Opening 002000 2 Authorisation Queue (Refer 14.01) Note: Back-dated opening of PPF Accounts is needed as Home Branch Change for these Accounts is not permitted. For transfer to PPF Accounts between Core Branches also, the Account has to be closed and opened afresh at the transferee Branch. a) Opening Of Account: Open the PPF Account in the same manner as discussed above. The additional data entry will be as follows (field names and values described below): „Account Open Date‟: Enter the original date of opening of the PPF Account. (In case of PPF, No back-date int recalculation facility is available in CBS. The branch has to manually done the necessary interest adjustment) „Booking No.‟: Account.
Enter the number of Financial Years completed by the PPF
Now go to the Tab „Govt/PPF/Cr. Card details‟. Under the section „PPF: Backdated Acct Opening‟, enter the following details in the fields mentioned below: „Installment count‟: Enter the number of times deposits made to the PPF Account during the current Financial Year. This required for validation against the total number of credits to PPF accounts in a Financial year., i.e. 12 times per annum. „Amount deposited during year‟: Enter the total deposits made to the PPF Account during the current Financial Year. This is required for validation against the total permissible credits to PPF Accounts in a Financial Year, i.e. Rs.70,000/„Irregular Count‟: Enter the number of years of non-deposit, if any, for calculating the amount of penalty. „No of Extension‟: enter the number of times extensions were given beyond 15 years, from the date of opening of Account. For example, if the account has been extended twice for 5 years after running for the normal term of 15 years, enter „2‟. „Account Status‟: retain the default option ‟00:Active‟, from the Drop Down Menu. Other Options are: 00 = Active; 07 = Closed; 11= Inactive; 12: Irregular; 13 = Extended with fresh deposit; 15: Extended Without fresh deposit; 14: Matured and 16 = Matured but Irregular. Click on „Transmit‟. The transaction will be submitted to checker for authorization. Once the transaction is authorised the new Account Number generated is displayed at the bottom of the screen. Note down the Account Number.
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b) Capturing Of PPF Back-Dated Details: For back-dated PPF Accounts, we are required to capture additional details of financial year-end balances for the last 6 years. For this purpose, the Account would now have to be amended. Menu: Deposit/ CC/ OD Accounts & Services Amend Deposit/ Account
CC/
OD
Screen \\ SCR: 007050 „Deposits: Change Details‟ is displayed. Field „Account Number‟: enter the PPF Account Number generated earlier. Field „Option‟: select the option „P: Backdated PPF Details‟. Click on „Transmit‟. Screen \\SCR: 007052 „Deposits: Backdated PPF Details‟ is displayed along with the Account Number. Field „No of Financial Yr Completed‟: The number of Financial Years that have been completed since the PPF Account was first opened, as entered against the field „ Booking No‟, while opening the Account are displayed. Field „Withdrawal in Extension Period‟: Enter the amount already withdrawn during the last extension period. „Last Six Year End Balances‟: The year-end Balances for the last six Financial Years, beginning with the immediate preceding year have to be filled up against the respective year. This data is required for auto-calculation of Withdrawal Amount eligibility and Loan Amount eligibility.
Click on „Transmit‟. Queue Reference Number is generated for authorization. On authorization OK message is displayed. c) Funding Of Back-Dated Account (Draft Received For Balance Outstanding): Menu: Inland (Rupee) Remittance Payment Other Remittances - DD, BC, GC.
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Screen \\SCR 021073 „G/L: NPB DD/BC/GC Deposit‟ is displayed. Enter the required details. (For details regarding posting of such transactions, refer to the Chapter on Transaction Posting.) Click on „Transmit‟. The Transaction is sent to queue for authorization. Number and Challan Number are generated.
On authorization Journal
Care: For the PPF Accounts opened with backdated effect, it is MANDATORY that the first transaction should be for the Draft amount (i.e. the funding of opening balance). Because, the first transaction will not be considered as a transaction, in calculating the total amount and total no. of transactions during that year. d) Accrued Interest Adjustment: Note: Accrued Interest for transferred Accounts is not transferred by the other branch. The accrued interest part is only advised by the other branch, which needs TO BE ADJUSTED MANUALLY at the account level. Following steps need to be taken for accrual Interest adjustment: Menu: Deposit/CC/OD Accounts & Services Interest Adjustments Credit Interest Accrual Adjustments. Screen 000732 ‘Deposits: Credit Interest Adjustment’. Is displayed. 1.
Account Number: Enter the PPF Account Number.
2.
Interest Adjustment: Enter amount of accrued interest to be added to the account (amount preceded with (-) sign reduces the accrued interest in the account) and TRANSMIT.
Queue Reference Number is generated for authorization by the Checker. On successful authorization system returns „OK‟ message. Adjustment of accrued interest can be verified from the Long Enquiry of the account. Menu: Deposit/ CC/ OD Accounts & Services Enquiries Long. Screen: \\SCR 000440 „Deposits: Long Enquiry‟ is displayed. Enter the Account Number. Click on „Transmit‟. Screen \\SCR 032001 „Deposits: Long Enquiry appears. Field „Int Avail‟ shows the amount of Accrued interest adjusted. Field „Int Incr‟ shows amount of accrual for the current month. Field „Cr Int Proj‟ shows projected amount of interest from the current month till date of capitalization. 20.02.05. Deposit to PPF Account Of Customer: Important Points:
Amount to be deposited should be in multiples of Rs.5/-
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No of installments in a financial year cannot be more than 12.
Amount to be deposited in a financial year should not exceed Rs 70,000. In case of amount being in excess of Rs 70,000/-, the system will throw up an error Message „2902: Balance for the current year exceeds the max balance allowed‟.
Minimum initial subscription should be Rs.500/-
A. Deposit by Cash: Menu: Transactions Posting Deposit/ CC/ OD Accounts Receipts Cash Screen No: \\001010 Deposits: Cash Deposits appears. 1.
Account Number: Enter PPF Account Number.
2.
Amount: Enter the Amount
3.
Statement Narrative: ‘Deposit by‟ appears by default. Enter the name of the person depositing the Cash in the blank field.
4.
TRANSMIT. Cash Drawer: Issue and receive cash - Web Page Dialog Screen appears.
5.
Enter the amount of cash received under either „Denom In‟ or „Amount In‟ and click in some blank field. Please ensure (Give)/Receive field is 0 and TRANSMIT.
6.
Message O.K. O.K. GOVT TXN-JRNL NO 000012824 CHLN NO 00001 appears. Note down the Journal Number and Challan Number on the voucher.
7.
If the amount received is beyond the Teller‟s capability level, a Queue Reference Number is generated for authorization by the Checker. The account is credited on authorization and message „O.K. GOVT TXN-JRNL NO 000012824 CHLN NO 00001‟ appears. Note down the Journal Number and Challan Number on the voucher.
B. Deposit by Transfer from Other Deposit Accounts (Debit/ Credit Voucher): Menu: Transactions Posting Deposit/ CC/ OD Accounts Transfers By voucher to Deposit/Loan Screen No: \\001045 pmt Deposits: Transfer of funds appears. 1.
From Account‟: Enter Deposit Account Number.
2.
Amount: Enter the Amount.
3.
To Account: Enter PPF Account Number.
4.
Statement Narrative: Enter the name of the person.
5.
TRANSMIT.
6.
Message ‘O.K. O.K. GOVT TXN-JRNL NO 000012824 CHLN NO 00001 appears. Note down the Journal Number and Challan Number on the voucher.
429
7.
If the amount received is beyond the Teller‟s capability level, a Queue Reference Number is generated for authorization by the Checker. The account is credited on authorization the above OK message is displayed. Note down the Journal Number and Challan Number on the voucher.
C. Deposit by Transfer from Other Deposit Accounts (Cheque): Menu: TRANSACTION POSTING DEPOSIT/CC/OD ACCOUNTS TRANSFER BY CHEQUE TO DEPOSIT Screen No SCR: 051073 CAS: Transfer Cheque Deposit appears. 1.
Account Number: Enter the Account Number of the account to be debited.
2.
Amount: Enter the amount of the cheque.
3.
Cheque No: Enter the cheque Number.
4.
Instrument Type: Select e.g. „10:Savings Bank Account Cheque‟, „11:Current Account Cheque‟, „13:Cash Credit Account Cheque‟ etc.
5.
Account Number: Enter the PPF Account Number.
6.
Instrument Date: Enter the instrument date.
7.
TRANSMIT.
8.
Message ‘O.K. O.K. GOVT TXN-JRNL NO 000012824 CHLN NO 00001 appears. Note down the Journal Number and Challan Number on the voucher.
9.
If the amount received is beyond the Teller‟s capability level, a Queue Reference Number is generated for authorization by the Checker. The account is credited on authorization the above OK message is displayed. Note down the Journal Number and Challan Number on the voucher.
D. Deposit by Cheque Drawn On Other Banks: i. Cheque Lodged in Outward Clearing: In case cheque is to be presented in Outward Clearing, enter the particulars of the cheque in Outward Clearing Screen like Cheque Deposit for any other Deposit Account. The amount is credited to the account as „Un-cleared Funds‟, which is converted to „Cleared Funds‟ on the date „Clear Batch‟ is done. If the cheque is dishonoured, Mark Return Option is available under the „Clearing‟ Menu.
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E. Transactions Passed in the System: Dr/Cr Account Description Intra Branch transaction
Type of Transaction User Initiated another Transaction
Credit Customer‟s PPF Account Debit Cash Account/ Customer‟s Deposit Ac/ DD-BC BGL Ac InterDebit PPF Mirror Account System Branch (BGL 98788 suffixed with Branch code Initiated Transaction & Check Digit) Transaction Credit Government Account at GAD (CA-Head -7-19-99-03)
Note: Branch has to ensure that the Finance one GLCC account 2060500601 should be always ZERO for that Branch. If it is not so, then the system generated transactions pertains to GAD may not taken place. This should be scrutinsed and necessary rectification should be taken, by taking suitable guidance from CDC, thru service desk officials. 20.02.06. Regularisation of Irregular PPF Account: In Irregular PPF Accounts, the system will not allow deposits for the Current Year, unless the irregularities (non-deposits) for the earlier years are regularised. In such cases, the Deposit Amount required to regularise the account would be: ‘No of years of irregularity’ x ‘Min amount of Deposit’ + Current Year’s min. Deposit’.
For example, if cash is deposited into an irregular PPF Account through \\SCR: 001010 „Deposits: Cash Deposit‟, the system would not accept cash, but will throw up an error „2901: Amt cannot be less than the minimum period balance or account is irregular.‟ To verify the number of installments of irregularity, follow the steps details in the Section 20.02.07 (b) of this Chapter. Irregularity Count is displayed in the field „Irregularity Count‟. Close the screen after viewing. 20.02.07. Collection Of Penalty On Irregular PPF Account: Penalty on irregular accounts should be collected, at the time of deposits made by the account-holder to regularize the account. Penalty so collected should be credited directly to the Account Number 30007961395 - Penalty & Other Charges A/C. 20.02.08. Withdrawal From PPF Account: Note: The Amount allowed to be withdrawn during the currency of PPF account is calculated by the system, which can be enquired through Menu: Deposit/CC/OD Account & Services Enquiries Short. Field PPF Part Wdl elgi amt shows the amount permissible for withdrawal. This Field will contain some value, only if account is more than 6 financial years old.
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Menu: Transactions Posting Deposits/CC/OD Accounts Payments Cash. Screen SCR:001060 Deposits: Cash Withdrawal By Voucher is displayed. 1.
Account Number: Enter the PPF Account Number.
2.
Amount: Enter the amount.
3.
Statement Narrative: „Paid to‟ appears by default. Enter the name of the payee in the adjacent field.
4.
TRANSMIT.
5.
Cash Drawer: Issue and receive cash - Web Page Dialog Screen appears if the amount is within the Teller‟s capability-level.
6.
If the amount to be paid is beyond the Teller‟s capability level, Queue Reference Number is generated for authorisation by the Checker. On authorization, a Queue Reference Number is again generated for the Maker. The Maker has to Accept the group „Queue‟. Cash Drawer: Issue and receive cash - Web Page Dialog Screen appears on acceptance.
7.
The Maker has to enter the amount of cash to be paid denomination wise in the „Denom Out‟ column and click in any blank field to populate the value. Please ensure (Give)/Receive field is 0 and TRANSMIT.
8.
Message O.K. GOVT TXN-JRNL NO 000012824 CHLN NO 00001 appears. Note down the Journal Number and Challan Number on the voucher
Note: As only one withdrawal per financial year is allowed, the system will zeroise the value in field „PPF Part Wdl Elgi amt‟ after a debit posting to the account. 20.02.09. Reversal of Wrong Credit (On Subsequent Days) Menu: Transactions Posting Deposits/CC/OD Accounts PPF Reversals Transfer to deposit or Transfer to BGL. Screen \\ SCR:001029 PPF Reversals DEP to DEP or \\ SCR:028053PPF Reversals DEP TO BGL/Value Transfer is displayed depending upon the menu selected. Enter the relevant Account Numbers, Amount, Trace (Journal) No. and Date of Transaction. Upon successful reversal of the wrong entry, the „Amount deposited during the year‟ field is reduced correspondingly and the entry is reported in the PPF string as „Reversal Debit Entry‟. 20.02.10. Loan against PPF Account: Important Points to be Noted 1. A PPF account holder is eligible for PPF loan after completion of 3 financial years and before completion of 6 financial years. After 6 completed financial years of PPF account, the customer is eligible for partial withdrawal.
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2. PPF loan amount can be sanctioned within maximum eligible loan amount, as displayed in the field „Max Loan amt. against PPF‟ in the Short Enquiry. Once limit is sanctioned, the „Max Loan amt. against PPF‟ amount shown in Short Enquiry will be set to zero by the system automatically, even if the limit sanctioned is less than the maximum eligible loan amount. 3. If a customer has availed a lesser limit than the maximum loan eligibility amount, and at a later stage he desires to avail the balance amount, the limit can be enhanced to higher limit within the maximum eligible loan amount. So it is advised to note the maximum eligible amount. Take a screen shot of Short enquiry of PPF Account and file along with the loan document. 4. Loan Account against PPF Deposits is opened OD Account only. 5. Interest is applied only when the account is closed. Following Accounting Entries are passed by the system: a. Dr. PPF Loan Account, Cr. Govt. PPF Interest Account. b. Dr. Govt. PPF Account, Cr. Govt. PPF BGL Account 6. One time SWEEP has to be created for the above entries. 7. After expiry of Loan term, the Loan Account should be closed by PPF withdrawal. 8. PPF Loan Account can be opened during the permissible period only. A. Open Loan Overdraft Account Menu: Deposits CC/OD Accounts & Services Create New CC/OD Account. Screen \\SCR:002013pmt CIF: Create Account Prompt is displayed 1.
Existing CIF/Account No: Enter the CIF or PPF Deposit Account Number of the Customer.
2.
TRANSMIT. Screen 002013 Create CCOD Account is displayed.
3.
Acct Sgmt Code: Select „5006: PER:OTHERS (NOT INCLUDED (IN PER) ABOVE).
4.
Account Type: Select „9050‟.
5.
Sub Category: Select „1001:Personal Loans‟.
6.
TRANSMIT.
Queue Reference Number is generated for authorization by the Checker. On authorization, the PPF Loan Account Number is generated by the system. Note down the Account Number. B. Set Up Limit Details for PPF Loan Account Menu: Deposits CC/OD Accounts & Services Create CC/OD Limit and Details. Screen \\SCR: 002009 Deposits: Create Overdraft Details is displayed.
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1.
Account Number: Enter the PPF Loan Account Number.
2.
Limit Details: Enter the PPF Loan Amount sanctioned. (Note: The Amount should not be more than the eligible amount displayed against the field Max Loan amt against PPF in the Short Enquiry of the PPF Deposit account).
3.
Rate: Enter the applicable rate of interest.
4.
Type: Select „S:Set Rate‟.
5.
Expiry Date: Enter the Date of Expiry of the Loan.
6.
Expiry Rate Details: Enter the rate of interest as entered in the Field Type above.
7.
TRANSMIT. Queue Reference Number is generated for authorization by the Checker. On authorization, Screen \\SCR:002015 Deposits: Record Additional Details for CC / OD Accounts is displayed behind the Queue Search-Web Page Dialog Box. Close the Queue Search-Web Page Dialog Box and enter the Additional CC/OD Details for CIS purpose, for example Scheme Code, Activity Code etc.
8.
TRANSMIT. OK message is displayed.
C. Approval of Limit For PPF Loan Account Menu: Deposits CC/OD Accounts & Services CC/OD Processing CC/OD Approval. Screen \\ SCR:002420 CCOD:Limit Approval appears. 1.
Account Number: Enter the PPF Loan Account Number.
2.
Approved Amount: Enter the PPF Loan Amount sanctioned.
3.
TRANSMIT. OK message appears.
D. PPF Loan Account Additional Details. Menu: Deposit/ CC/ OD Accounts & Services Amend Deposit CC/OD Account. Screen \\ SCR:007050 Deposits: Change Details is displayed. 1.
Account Number: enter PPF Loan Account Number.
2.
Option: Select „PPF Loan A/c Details‟ from the drop down menu.
3.
TRANSMIT.
Screen \\ SCR:007067 DEP: Loan Against PPF: Additional Details is displayed. 1.
Account No.: Displayed from the previous data entry.
2.
Loan amount: Enter the amount of the loan sanctioned.
3.
Term Length (in months): Enter the loan term in months.
4.
TRANSMIT.
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Queue Reference Number is generated for authorization by the Checker. authorization OK message is displayed.
On
E. PPF Loan Disbursal Disbursal from the PPF Loan account can be made like any other CC/OD Account. 20.02.11. Transfer of PPF Account from Core to Core/ Other Bank/ Post Office: Whenever, a request is received for transfer of a PPF Account from any other Office (Core to Core, Core Branch to a Non-Core Branch or other Bank or PostOffice), the Interest Accrued in the Account till date has to be zeroised and a Demand-Draft / Banker‟s Cheque for the Outstanding Amount is to be issued. Care : the amount of Interest Accrued which was zeroised while closing account should be advised to the transferee Branch/bank, which will enable them to manually provide the interest adjustments at their end,(The transferee Branch should do interest adjustment manually for the amount as advised by the transferor branch, immediately after opening the PPF account with back date effect, for the correct accrued interest. STEP 1: Zeroise the Int Available (Int Accrued Till Date): Ascertain the amount of Accrued Interest using Long Enquiry; Field „Int. Avail‟ displays this amount. To zeroise the Accrued Interest, go to Menu: Deposit/ CC/ OD/ Accounts Services Interest Adjustments Credit Interest Adjustment. Screen \\SCR 00732 „Deposits Credit Interest Adjustment‟ appears. Enter the Account Number. Field „Interest Adjustment‟: enter the amount as appearing in the field „Int. Avail‟ in the Long Enquiry, with a Minus Sign. Click on „Transmit‟. The transaction is sent to queue. Authorize the queue. The System returns an OK message. To verify the transaction, go again to Long Enquiry and ensure that the amount in Field Int Avail, is zeroised. STEP 2: Closure of PPF Account - Transfer to Other Branch or Other Bank/ Post Office: Menu: Transactions Posting Deposit/CC /OD Account Closures Closures (Credit Balance) By FCNB BGL/ Banker‟s Cheque. Screen \\SCR 003080 „Deposits: Account Closure by Bank Cheque and Demand Draft‟ appears. Field Account Number: enter Account Number. Field Remit Type: Options available are 1:Banker‟s Cheque; 2:Demand Draft; 3:Transfer to BGL Account; 9:Transfer to RBI suspense BGL Account.
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Select option 1:Banker‟s Cheque or 2:Demand Draft. Field Statement Narrative‟: enter suitable narrative, „PPF Ac transferred to *** branch. Click on „Transmit‟. The transaction is sent to queue for authorization. On authorization, the system requests for supervisory override for the reason „ACCOUNT CANNOT BE CLOSED PREMATURELY‟. Enter USERID and Password, as Local Supervisor and click on Button „LOCAL SUPERVISOR‟. The system displays Journal Number in a pop-up screen. Click on OK. 20.02.12. Closure of PPF Account: At the time of closure of account, the system applies the interest accrued till date and the total amount (i.e. outstanding +interest) is transferred to Deposit/BGL Account. a) Closure of PPF Account by Transfer to another Deposit Account: Menu: Transactions Posting Deposit/ CC/ OD Account Closures Closures (Credit Balance) Transfer. Screen \\SCR 003045 „Deposits: Transfer Closure‟ appears. Field „From Account Number‟: enter the PPF Account Number that has to be closed. Field „To Account Number‟: enter the Deposit Account Number of the customer where the proceeds will be transferred. Field „Statement Narrative‟: enter narration (e.g. PPF Account Closed) Click on „Transmit‟. The transaction is sent to queue for authorization. On authorization, OK message is displayed. The following transactions are passed by the System. Credit Debit Debit Credit Debit Credit
Customer PPF Account PPF Mirror Account (BGL 98788) Customer PPF Account Customer Deposit Account Govt. Account (PPF Head -7-19-99-03) PPF Mirror Account (BGL 98788)
Interest Amt capitalized. Interest Amt capitalized. Closure Amt Payable. Closure Amt payable. Closure Amt. Closure Amt.
Note: The procedure for Closure and Pre-mature closure of PPF Accounts is similar. However, branches are required to comply with the guidelines before allowing for pre-mature closure.
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20.02.13. Extension Of Maturity Of A PPF Account: A subscriber may on the expiry of 15 years, from the end of the year in which the initial subscription was made but before the expiry of one year, may exercise an option to extend for a further block of 5 years. Such extension can be allowed on submission of form „H‟ by the subscriber. Maturity can be extended for a further block of 5 year on expiry of 20 years or on expiry of 25 years and so on. Subscriber may opt to extend the period without payment of any subscription. Menu: Deposit/CC/OD Accounts & Services Amend PPF - Maturity Extension Screen Screen SCR: 002012 Deposits: Maturity Extension appears. 1.
Account Number: Enter PPF Account Number.
2.
Account Status: Select e.g. „13:Extended with Deposit‟, „15:Extend without Deposit‟.
3.
TRANSMIT. The system returns an O.K message for successful transaction.
To Verify the Number of Extensions Menu: DEPOSIT/CC/OD ACCOUNTS & SERVICES AMEND AMEND DEPOSIT TABBED SCREEN Screen \\SCR 007050 Deposits: Change Details appears. 1.
Account Number: Enter the Account Number.
2.
TRANSMIT
3.
Screen SCR 007000: Amend Deposit Details appears.
4.
Click the tabbed title Govt/ PPF/ Cr Card Details. Under the heading PPF Back dated. Acct. Opening, Number of Extensions is displayed.
20.02.14. ERROR MESSAGES: Given below is a list of errors which may be encountered in PPF Accounts. The solution to these errors as given by Core Banking Department is also given here. Error ERROR MESSAGE No 308 Adjustments not permitted 487 Transfer to account in error
REASON/ WHAT TO DO?
Txn 752 –Debit Interest Adjustment is not permitted in Deposit Accounts. At the time of Opening of Account, Interest Payment Method should be selected as Re-invest only and Transfer Account Number should be left blank. 2900 Amount is not in Amt being deposited should be in multiples of Proper Multiples Rs.5/-
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2901 Amount cannot be less than minimum period balance. 2902 Balance for the Current Year exceeds the max balance allowed 2906 No more extensions allowed. 2908 Cannot have more than one PPF account 2909 Cannot open account-minor without guardian. 2910 Account cannot be closed prematurely 5449 Withdrawal Amount exceeds Eligible Limit 5450 Not eligible for Partial Withdrawal 5762 PPF-year end balances not available
The Account, in which subscription is being remitted is irregular. Hence, amount should be more than the minimum subscription for the year (Refer Regularisation of Irregular PPF A/c) Amt being deposited is more than the max subscription allowed in a year * Max of 99 extensions are allowed. Normally error will come for migrated accounts, where No. of extensions have already been migrated as 99. Contact Servicedesk for updation at CDC Level. System allows only one live PPF account for a customer. Minor Account without guardian is not allowed. System will pop-up this message for Supervisory Override, in case of pre-mature closure. Withdrawal amount permitted in PPF account is calculated by the system. Hence, amount being withdrawn is more than the eligible amt. Account in which withdrawal is being tried has not completed 6 financial years. In short enquiry or at the time of txn to the account, you may encounter this error. In migrated accounts balances for the previous 6 year balances are required to be captured, which have not been captured.
20.02.14.01. Error 5762 - PPF-Year End Balances Not Available Capture the previous year balances as given below: Menu: Deposit/ CC/ OD Accounts & Services Amend Amend Deposit Tabbed Screen. Screen \\SCR 007050: Deposit Change Details appears. Enter Account No. Click on „Transmit‟. Screen \\007000 Amend Deposit Detail appears. In Tabbed Screen „Core Options‟, enter the No. of Completed Financial Years in field „Booking No.‟ Click on „Transmit‟.
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After this is done, go again to the Menu: Deposit/ CC/ OD Accounts & Services Amend Deposit/CC/OD Account. Select the Option „PPF Backdated Details‟ and complete the data entry (Refer Opening of Backdated PPF A/c). 20.02.14.02. CHANGE IN CURRENT YEAR BALANCE/ INSTALLMENT COUNT/ IRREGULARITY COUNT: Branches can now amend the Installment Count, Amount Deposited during the Year and Irregular Count in respect of PPF accounts from the front-end. Menu: Deposit/ CC/ OD Accounts & Services Amend Amend Deposit Tabbed Screen. Go to the „Govt/ PPF/ Cr Card details‟ Tab. Change the details as required. 20.02.14.03. ERROR 2902: Balance for the Current Year Exceeded the Max Balance: The error will be encountered for the following reasons: 1.
In migrated Accounts, Current Year Balance has been erroneously migrated as amount equivalent to the Outstanding Balance and this value is equal to or more than the permissible annual subscription of Rs. 70,000/-
2.
In migrated Accounts, Current Year Balance has been erroneously migrated as amount equivalent to the Outstanding Balance and this amount plus the amount of subscription tendered by the customer exceeds the permissible annual subscription of Rs 70,000/-.
This can now be rectified at branch level from the front-end as follows: Verification of Current Financial Year Balance: Menu: DEPOSIT/ CC/ OD ACCOUNTS & SERVICES AMEND AMEND DEPOSIT TABBED SCREEN Screen \\SCR 07050: „Deposit Change Details‟ appears. Enter Account No. Click on „Transmit‟. Screen \\007000: „Amend Deposit Details‟ appears. In the Tabbed Screen, „Govt/ PPF/ Cr. Card details‟ we can view the „Amount deposited during the year‟ and „Installment Count‟ during the current Financial Year. Rectify the „Amount deposited during the year‟ and „Installment Count‟, as required. Say in the above said account, amount during the current year has been migrated as Rs.76,426.83, which is apparently incorrect, as this amount cannot be greater than the permissible limit of Rs.70000/-. Enter the correct amount received during the current year say Rs.10,000/- and enter the no of installments received during the current year, if incorrect.
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Click on „Transmit‟. The transaction is sent to Queue for authorization. Authorise the Queue and the system prompts „OK‟ message. 20.03.01 OPENING OF A „SENIOR CITIZENS SAVINGS SCHEME 2004‟ ACCOUNT: STEP 1: ONE TIME SET UP CENTRAL GOVERNMENT ACCOUNTS: i.
Create a Non Personal Customer with the Name as „Senior Citizens Savings Scheme-2004‟, on the lines of the steps discussed in the Section 20.02.03 of this Chapter.
ii. Open Accounts: Seven Government Accounts under Deposit Module with Account Type 4066 – 1401, on the lines of steps discussed in the Section 20.02.04 of this Chapter. In the Tab Govt/PPF/Cr Card details, the following „Central Govt. Code‟ has to be entered in the first two boxes: Major head (1st Box) – „7‟ Minor Head (2nd Box) -
„19-99-24‟ for Principal. „19-99-25‟ for Interest. „19-99-26‟ for Commission to Agents. „19-99-27‟ for Transfer Fee A/c „19-99-28‟ for Closure o/a of Other Than Death „19-99-29‟ for penalty & Other Charges „19-99-30‟ for “Closure Due to Death”
The purpose/use of these Minor heads are detailed below: Minor Head (2nd Box) 19-99-24
TRANSACTIONS
REMARKS
SCSS Principal
19-99-25
SCSS Interest
19-99-26
SCSS Agents' Commission
19-99-27
TRANSFER FEE
Only deposits accepted Receipts) should be reported under this code till maturity of the deposit after completion of 5 years when payments will also be reported Interest paid on the deposit viz. broken period intt., quarterly intt. and/ or final payment of intt. on withdrawal should be reported ( Only payment) In case of deposits mobilized by Agents, payment of commission is reported under the code. (Only payment) When an account is transferred from one deposit office to another,Transfer Fee @ Rs.5/per lac ( for deposits over 1 lac) for the first transfer and @Rs.10/- per lac for subsequent transfers ( Only receipt)
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19-99-28
19-99-29
19-99-30
iii.
Premature withdrawal of deposit other than due to death of depositor Penalty for premature withdrawal Premature withdrawal due to death of depositors
Premature Withdrawals from the accounts should be reported under this code if the cause of withdrawal is not death of depositor ( Only payment) Penalty recovered from the principal due to premature withdrawal other than due to death of depositors should be reported under the code ( Receipt Only) Premature Withdrawals from the accounts should be reported under this code if the cause of withdrawal is death of depositor Only payment)
Amend Account Name: Enter the Names of the newly created Government Accounts, on the lines of steps discussed in Section 20.02.05 of this Chapter.
STEP 2. Setting Up Government Sweep Parameters: One-Time Activity: SCSS Accounts of customers maintained in B@ncs24 are pro-forma Accounts only. Deposits in these accounts are maintained on behalf of Government. As such SCSS Accounts are not Banks liability and do not figure in our Weekly. Any subscription/ withdrawal posted in Proforma SCSS Customer Accounts are to be reflected in Govt. Accounts for reporting purpose. Hence, One BGL Account 98840 - SCSS DEPOSITS MIRROR ACCOUNTS (mapped to CGL Account – 2060500604) has been created in B@ncs24 to effect sweep into Govt. Accounts. This is a one time setup for any Dealing Branch, otherwise the branch will not able to open SCSS Accounts for the Customers. Menu: Government Business Govt Sweep Parameters. Screen \\SCR: 007061 „DEP:Govt Sweep Parameter Prompt‟ appears. Field „Function‟: Select „C:Create. Enter „Branch No‟ (5-digit Branch Code). Field „Acct Type‟: Enter 1411. Field „Int Category‟: Enter 1331. Click on „Transmit‟. Next Screen \\SCR: 007062 „DEP: Govt Sweep Parameters Screen appears. Field „Function‟: Select „A:Amend‟. For Principal define following Accounts. „Govt. Mirror Acct No‟: 98840
C(BBBBB-Your Branch Code & C- Check Digit). „Govt. Dep. Acct No: Principal Account opened under Govt. Product 40661401.(Govt Code-19-99-24)
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For Interest define following Accounts. „Govt. Mirror Acct No.‟: 98840C (BBBBB-Your Branch Code & C-Check Digit) „Govt Dep Acct No‟: Interest Account opened under Govt. Product 4066-1401.(Govt Code – 19-99-25) „Account Other than Death‟: Account opened for “Closure other than death” under Govt. Product 4066-1401.(Govt Code – 19-99-28) „Account on Death‟: Account opened for “Closure due to death” under Govt. Product 4066-1401.(Govt Code – 19-99-30) Click on „Transmit‟. The transaction is sent to queue for authorization. Authorise the queue. The System returns an OK message. Note: Govt. Customer / Accounts creation and Govt. Sweep parameters set up is a one-time activity for branches authorised to open accounts under Central Govt. SCS Scheme-2004. STEP 3: Create SCSS Account for A Customer. Note: CIF must exist or be created before Creating the Account. Further, the Date of Birth of the Account holder should be entered correctly. Menu: Deposit/CC/OD Accounts & Services Create New Deposit Account Screen \\SCR 002000 pmt CIF: Create Account Prompt appears. 1.
Existing CIF/Account No: Enter CIF number or any existing account number of the customer and TRANSMIT.
2.
Screen \\002000 Create Deposit Account appears. 1st Tabbed Screen Core Options is displayed with Name and Address of the Customer.
3.
Account Open Date: System Date will be taken by default, if left blank. If the account is being opened with back value date, original date of opening of the account should be given invariably. The date format in CBS is „DD/MM/YYYY‟. In such cases, also Select „Y:Yes‟ in the Field Bckdt Intt recalc Reqd.
4.
Account Sgmt Code: Select 5006:PER-OTHERS (NOT INCL IN PER).
5.
Product: Select ‟14: Sr. Citizen‟.
6.
Type: Select e.g. „11:General‟.
7.
Customer Category: Select „1: Public Individual‟.
8.
Location/Term: Select ‟33: 5Y (GOLD, SPL GOLD, SR. CITIZEN DEP)‟.
9.
Currency: Select „1:INR‟.
10. Intt. Payment Method: Select „T: Transfer‟.
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11. Transfer Account Number: Enter the Account Number in which interest will be transferred. 12. Go to the Term A/c Option Tabbed screen. 13. Term Basis: Select „D: Days‟. 14.
Term
Years: Enter „5‟.
15. Term Value Deposited: Enter principal amount deposited. 16. Interest Frequency: Select „3M: Quarterly‟. 17. TRANSMIT. Queue Reference Number is generated for authorization by the Checker. Queue Reference Number should be recorded on the account opening form.
The
The Checker has to retrieve the Queue in the Queue Search – Web Page Dialogue, View Item and then Authorise after satisfying about the details. On successful authorisation, the following type of message appears: O.K. 003 3000359732-8 4445 004 0444504 Where in „003‟ represents Institution code, „30003597328 (including Check Digit)‟ represents the new Account Number, „4445‟ represents the Branch Code, ‟004‟ represents the Terminal Number of the Maker and „0444504‟ is the Maker‟s ID. Note down the new Account Number in the Account Opening Form. The Account needs to be funded now on the same lines as normal Term Deposit Accounts. 20.03.02 Accounting Entries for SCSS: Following Accounting Entries are passed for Accounts opened under the Scheme: Opening of Account: a. Dr. SB / CA / Cash Account, Cr. SCSS Customer Account b. Dr. SCSS Mirror Account, Cr. SCSS Principal Account Interest Application (Calendar Quarter – last day EOD) a. Dr. SCSS Interest Account, Cr. SCSS Customer Account b. Dr. SCSS Mirror Account, Cr. SCSS Principal Account Interest Application (Calendar Quarter – first day SOD) a. Dr. SCSS Customer Account, Cr. SB Account / Bankers‟ Cheque b. Dr. SCSS Principal Account, Cr. SCSS Mirror Account Closure of Account: a. Dr. SCSS Interest Account, Cr. SCSS Customer Account (for Interest Amount).
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b. Dr. SCSS Mirror Account, Cr. SCSS Principal Account (for Interest Amount). c. Dr. SCSS Customer Account, Cr. SB Account / Bankers‟ Cheque (for entire balance). d. Dr. SCSS Principal Account, Cr. SCSS Mirror Account ( for entire balance). 20.03.03 IMPORTANT FEATURES OF SCSS: SCSS Account Pre-Mature Closure: While doing SCSS account premature closure (either by cash, transfer to Deposit A/c, transfer to BGL/DD/BC), under the Field “Pre-Mature Closure(SCSS)”, branch need to select any one of the options, either “D: Due to Death” or “O: Other than Death” from the drop down for any premature closure and system picks up the correct code based on the selection. Following important features of this scheme are to be manually controlled by the dealing branches at the initial stage:
Maximum investment limit of Rs.15 lakhs subject to only one deposit per account per customer and also one account per calendar month as per the scheme.
Agent‟s commission to be debited to the 3rd account created (Minor Head – 19-99-26) in Step (1) above and credited to the Agent.
Penalty to be debited to the 6th account created (Minor Head – 19-99-29) in Step (1) above and credited to Govt.
Passbook for Depositors.
Processing of annexure to GAD-5 & GAD-12
20.04 PPF & SCSS – Some Common Problems: 1.
Short / Less Interest paid in Account – how to rectify the position. PPF & SCSS: Credit Interest Adjustment (for accrual only) and Forced Credit Interest Capitalisation (for application) has to be done for the difference amount, in Deposit/ CC/ OD Module.
2.
Recovery of Excess Interest paid. SCSS – Customer‟s Account (SB) to be debited with the amount of excess payment and SCSS Interest Account to be credited. (Deposit to Deposit Account Transfer – SCR 1045).
3.
SCSS - Principal Amount reduced due to double payment of Interest – how to replenish the Principal Amount and recover excess Interest paid. a. Recovery of Excess Interest: Customer‟s Account (SB) to be debited with the amount of excess payment and SCSS Interest Account to be credited. (Deposit to Deposit Account Transfer – SCR 1045).
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b. Capitalisation: Credit Interest Adjustment and Forced Credit Interest Capitalisation has to be done for the excess interest amount paid through Deposit/ CC/ OD Module. 4. How to migrate Individual SCSS Accounts to CBS – only consolidated balance has been migrated and register is being maintained for Individual Accounts. a. Debit SCSS Principal Account and Credit any Sys. Susp. Account with the entire Balance. b. Set Sweep on Product 1411 – 1331 (This is normally done as a part of day one activity of the Branch). Menu: Government Business >> Government Sweep Parameters. Screen \\ SCR:007061 DEP: Govt Sweep Parameter Prompt Screen is displayed. c. Open Individual SCSS Account and fund these by debit to Sys. Susp. Account. d. With the execution of Sweep the SCSS Principal Account will get replenished. e. The entire exercise should be completed within the same day so that the amount parked in Sys. Susp. Account does not remain outstanding. 20.05. Transactions on Account Of Ministry of Company Affairs (MCA): The Ministry of Company Affairs (MCA) has launched MCA21, an ambitious eGovernance initiative that involves modernization and computerization of the operations of the Ministry. Transactions In Core: i.
An Account under the product 4065 - 1401 is to be opened by the Branches for Ministry of Company Affairs credits. Core Options: Product: 40: Cen. Govt. Type: 65: Cen. Govt. UMEA Acct Sgmt. Code: 5050: OTHERS Customer category: 1: Public individual Location/Term: 40: All (SB/SB Plus/CA/IMB/RIB/PPF/Govt) Currency: 1: INR Govt/ PPF/ Cr Card details: Linked Branch Code – 00691. Central Govt. Code – Box 1 – 5, Box 2 – 36, Box 3 & 4 – Blank. Primary Acct: Select „Y:Yes‟. Advice Required: Select „N:No‟.
ii.
The Govt. Major Head is 5 and the Sub Head is 36.
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iii. Branches are requested not to use screen No.7147 for Government receipts related to UMEA (Single Screen). Instead, they can use normal transaction posting screen like 1010,1045, batch transactions etc., and can use “Narration” field to key-in the name of the depositor so that they will not be required to key-in additional details. iii.
SN
The major and minor head of account, to which the amount is to be credited will also be printed on the challan through system which could be one of the following heads of accounts: Head of Account 0075 – Miscellaneous General Services 0075001040000-Unpaid dividend of companies 00750010401- Unpaid Dividend 00750010402- Unpaid application Money received by companies for allotment 00750010403- Unpaid matured Deposits. 00750010404- Unpaid matured debentures 00750010405-Interest accrued on the amounts referred to in subheads „01‟ To „04 0075 i – Miscellaneous General Services 0075008000000 i - Other receipts . 1475 i – Other general economic services 1475001050000-Regulation i of Joint Companies . 1475 v – Other general economic services 1475009000000-Other . Receipts
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Services i. Unpaid Dividend ii. Unpaid application Money received by companies for allotment iii. Unpaid matured Deposits. iv.Unpaid matured debentures v. Interest accrued on the amounts referred to in subheads „01‟ To „04 View Public Documents, get Certified copies and Transfer deeds. e-Filing fees for 61 forms (filing of foreign forms, Late fee and additional fee) NIL
20.06. CPWD Functionality: i.
An Account under the product 4065 - 1401 is to be opened by the Branches for CPWD. Core Options: Product: 40: Cen. Govt. Type: 65: Cen. Govt. UMEA Acct Sgmt. Code: 5050: OTHERS Customer category: 1: Public individual Location/ Term: 40: All (SB/SB Plus/CA/IMB/RIB/PPF/ Govt) Currency: 1: INR Govt/PPF/Cr Card details: Linked Branch Code – 5 Digit Link Branch Code. Central Govt. Code – Box 1 – 5, Box 2 – 7, Box 3 - Supplementary Head as per the List given below, & 4 – Blank. Primary Acct: Select „Y:Yes‟ or „N:No‟ as applicable. Primary Account No.: Enter if Primary Acct flag is set to „N:No‟. Advice Required: Select „N:No‟. DDO Code: Enter the DDO Code. It is mandatory for CPWD.
ii.
The Govt. Major Head is 5, the Minor Head is 7 and Supplementary Heads are as follows: SN 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
iii.
DESCRIPTION Housing – Rev (Plan) Housing – Rev (Non - Plan) Housing – Cap (Plan) Housing – Cap (Non – Plan) Pub Wrks Rev (Plan) Pub Wrks Rev (Non - Plan) Pub Wrks Cap (Plan) Pub Wrks Cap (Non - Plan) Other Ministries Wrks Rev (Plan) Other Ministries Wrks Rev (Non - Plan) Other Ministries Wrks Cap (Plan) Other Ministries Wrks Cap (Non - Plan) Public Account (Deposit) Public Account (CSSA) Public Account (Miscellaneous)
SUPPL. HEAD 2216P 2216N 4216P 4216N 2059P 2059N 4059P 4059N OMRP OMRM OMCP OMCN 8443 CSSA MISC
CPWD Accounts are opened in the combination of Primary and Secondary Accounts with a common DDO Code. All Accounts under one DDO should be opened under one CIF. DDO Code is mandatory.
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iv.
Customer Level Limits and Account Level Limits for each Account under a CIF (both Primary as well as Secondary) have to be created on the lines of CC / OD Accounts.
v.
Cheque Books are issued only for the Primary Accounts. However, system allows payment of such Cheques in Secondary Accounts.
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