WVSU Student Handbook

West Visayas State University

Student Handbook (Revised 2011)

Vission:

WVSU as one of the top 10 universities universities in Southeast Asia Mission:

In the pursuit of its vision, WVSU shall produce globally competitive competiti ve life-long learners Core Values:

Service Harmony Excellence

West Visayas State University

Student Handbook (Revised 2011)

Vission:

WVSU as one of the top 10 universities universities in Southeast Asia Mission:

In the pursuit of its vision, WVSU shall produce globally competitive competiti ve life-long learners Core Values:

Service Harmony Excellence

“University training is the great ordinary means to a great ordinary end. It aims at raising the intellectual tone of society, at cultivating the public mind, at purifying the national taste, at supplying true principles to popular enthusiasm, at xing aims to popular aspiration, at giving enlargement and sobriety to the ideas of the age, at facilitating the exercise of political power, and at rening the intercourse of public life,“ - Cardinal John Henry Newman

PREFACE

The West Visayas State University Student Handbook and the revisions that are integrated herein were conceived to instruct, to inform, and to remind you, dear students, of the noble aim of education and of being educated. The West Visayas State University, true to its mission, vision, and core values, is your partner in achieving your goals in life to become the best that you can be and in fnding your own niche in society. The education and training the University provides are just half of the partnership. The other half is you and your sense of responsibility to yourself, to the country, and to God. Let this handbook be your guide.

Dean of Students

Ofce of Student Affairs (OSA)

i

TABLE OF CONTENTS PREFACE ............................................................................................................................... i TABLE OF CONTENTS ...................................................................................................... ii HISTORICAL BACKGROUND OF WVSU .................................................................. 1 ACADEMIC PROGRAMS (Main and External Campuses) College of Arts & Sciences (CAS) ............................................................................. 4 College of Education (COE) ..................................................................................... 5 College of Nursing (CON) .......................................................................................... 5 College of Mass Communication (CMC) ................................................................ 5 College of PESCAR (COP) ......................................................................................... 5 College of Business Management (CBM)............................................................... 6 Institute of Information & Communications Technology (IICT) ..................................................................................................... 6 College of Medicine (COM) ....................................................................................... 6 College of Agriculture and Forestry ........................................................................ 6 External Campuses ...................................................................................................... 6 WVSU Calinog Campus .............................................................................................. 6 WVSU Lambunao Campus ....................................................................................... 7 WVSU Janiuay Campus .............................................................................................. 7 WVSU Pototan Campus ............................................................................................. 7 WVSU Himamaylan Campus ................................................................................... 8 The WVSU Map ....................................................................................................................... 8 The Buildings in the Main Campus ...................................................................................... 9 The External Campuses ..........................................................................................................12 The WVSU College Admission Test ....................................................................................13 Schedule of Fees and Payments ......................................................................................... 15 School Fees: Administrative and Supplementary ..............................................16 Socialized Tuition Fee and Assistance Program (STFAP). ............................... 17 Mode of Payment ....................................................................................................... 18 Refund of Fees ..............................................................................................................19

CURRICULAR GUIDELINES Classication of Students ...........................................................................................19 Academic Load ...........................................................................................................20 Attendance ..................................................................................................................20 Dropping and/or Adding of Subjects, Changing of Classes ............................20 Request for Unscheduled Subjects ..........................................................................21 Substitution of Subjects..............................................................................................21 Transfer Students .........................................................................................................21 Leave of Absence (LOA) ..........................................................................................22 NSTP .............................................................................................................................. 22

ii

TABLE OF CONTENTS THE GRADING SYSTEM The Grading System .................................................................................................. 22 Removal of Incomplete (INC) Mark ..................................................................... 22 Scholastic Delinquency ..............................................................................................23

GRADUATION Graduation Requirements .......................................................................................24 Academic Awards ......................................................................................................24 Non-Academic Awards ............................................................................................24 Commencement and Baccalaureatte Exercises ................................................ 32 Academic Costumes .................................................................................................. 32

UNIVERSITY SUPPORT SERVICES University Learning Resource Center (ULRC) ....................................................32 Medical - Dental Services ......................................................................................... 37 The Central Laboratory ............................................................................................ 38 Integrated University Information System (IUIS) ............................................. 40 The Civil Security Unit ...............................................................................................45 The Gender and Development Program (GAD) .............................................. 45 The Cultural Program of the University ..............................................................46 The Sports Program of the University .................................................................. 48 The Gawad Kalinga Builders Institute (GKBI) at WVSU .....................................................................................................51 University Mobility in Asia and the Pacic (UMAP) .........................................51

THE UNIVERSITY RESOURCE GENERATION PROGRAM (URGP) AND AUXILIARY SERVICES University Hometel, Cafeteria and Enterpreneurial Department ............................................................................ 54 Hometel Services ..............................................................................................54 Policies and Guidelines ...................................................................................55 Cafeteria’s General Policies and Guidelines .............................................59 University Development and Skills Enhancement Department (UDSED) ........................................................................................ 60 Center for Foreign Languages (previously the WVSU Language Center .................................................................... 60 University Review Center (Lincensure, NMAT and Career) Policies and Guidelines..........................................................................61 The Statistical and Data Center ..................................................................64 WVSU Publishing House (UPHB) ..........................................................................67 Printing and Binding .......................................................................................67 The Book Center .........................................................................................................67

iii

TABLE OF CONTENTS OFFICE OF STUDENT AFFAIRS The Mission, Vision, Goals and Objectives ............................................................ 67 The Units Under the OSA 1. The University Guidance Center ...............................................................69 2. Scholarships ...................................................................................................70 I. Institutional Scholarships: Entrance Scholarship ..................................................................70 Academic Scholarship ................................................................70 Service Grants ................................................................................ 71 Scholarship for WVSU Employees’ Dependents ..................74 STFAP ............................................................................................. 74 Student Assistantships (SA) ....................................................... 76 II. Government Scholarships Barangay and SK Scholarships ................................................ 77 SAFE Loans and Scholarships ...................................................80 Other Government Scholarships ..............................................80 III. Private Scholarships ........................................................................80

3. Student Councils WVSU Federated Student Council (FSSC) ........................... 83 University Student Council ........................................................ 84 College Student Councils ........................................................... 84 4. Accredited University and College Organizations, ................................ Clubs and Interest Groups ........................................................ 85 List of Accredited University and .......................................................... College Organizations, Clubs, and Interest Groups ............ 85 5. University and College Publications ............................................................ List of University and College Publications .......................... 85 6. The University Dormitory .......................................................................... 88 7. Student Awards and Recognition ...........................................................89 Rules and Policies ........................................................................89

iv

TABLE OF CONTENTS CONDUCT and DISCIPLINE Rights of Students .......................................................................................................89 Duties and Responsibilities of a Student ...............................................................91 Rules and Regulation on Conduct and Discipline .............................................92 Grounds for Disciplinary Action ..............................................................................92 Grievances and Disciplinary Procedures ..............................................................94

POLICIES of the UNIVERSITY Policies & Guidelines Governing Student Councils and Accredited Organizations and their Activities ................................95 Policies and Guidelines on Campus Publications ............................................ 107 Policies and Guidelines for Foreign Students .......................................................111 Policy on the Use of the University ID ..................................................................115 Policy on School Uniform .........................................................................................117 College Uniforms in Pictures ................................................................................................118 WVSU Hymn .......................................................................................................................... 120 WVSU March ............................................................................................................................121 Academic & Administrative Unit Heads .........................................................................122 The WVSU Board of Regents ..............................................................................................123 Telephone Directory .........................................................................................................124 A WVSU Student’s Pledge ..................................................................................................125 “Taga West Ako!” ...................................................................................... (back cover)

v

Historical Background of WVSU It was by virtue of Act 74 as amended by Act 372 of the Philippine Commission that after the Philippine Normal School was founded in Manila in 1901, branches of this school were established a year after in other areas of the country, specifically in Nueva Caceres, Cebu, Iloilo, Vigan and Cagayan de Misamis. The Bureau of Education under the Department of Instruction organized these ve tributary normal schools in order to train Filipino teachers in the primary schools. On June 16, 1902 the Iloilo Normal School, housed in a two-storey building located across the street from the Provincial Capitol, opened its doors to nearly 300 students, with 13 members of the faculty. The school was divided into three departments – the normal, preparatory and commercial. It was complete with elementary and training departments. In 1924, the Iloilo Normal School became an independent teachertraining secondary school. In the same year, its main building (now Quezon Hall in the main campus in La Paz) was completed and served as the landmark for the offering of a distinct educational secondary normal school program, which later became a two-year collegiate training program. Much later in 1952, the school became a four-year college. In 1954, through Republic Act No. 375, the B.S. in Education major in Elementary Education was offered. This propelled the school to become a pioneer and premier teacher-training institution in Western Visayas. In 1965, by virtue of Republic Act 4189, the Iloilo Normal School became the West Visayas State College and commenced the offering of the B.S. in Education for Elementary and Secondary teaching, Bachelor of Arts, and Master of Arts in Education. It was in the same year when the Graduate School and the School of Arts and Sciences were put in place. In 1969, the Secondary Laboratory School opened. In September 1972, R.A. 6569 authorized the opening of the University level courses in education, arts and sciences. The period from 1974 to the early 1980’s was marked with rapid growth witnessing the establishment of the Schools of Medicine (1975), Agriculture (1976), and Nursing (1977). The doctoral program of the Graduate School was likewise introduced in 1977. The B.S. Forestry, B.S. Biological Science and A.B. Mass Communications programs were offered in 1981. WVSU Student Handbook F

1

On January 27, 1986, by virtue of the Presidential Decree No. 2019, the West Visayas State College became the West Visayas State University, integrating the Iloilo National College of Agriculture (INCA in Lambunao, Iloilo) into its system. In 1987, the University acquired the Don Benito V. Lopez Memorial Hospital, which became the WVSU Hospital, a 150-bed tertiary health care facility, teaching and training hospital. As early as 1986, strict observance of the trilogy of functions became evident in the University and in 1988, the Ofce of Research and Non-Formal Education was created, followed by the creation of the Ofce of Extension. In 1993, the Physical Education, Sports, Culture and Recreation Center was created, which later became the degree granting PESCAR Institute and later, in 2000, the College of PESCAR. In this same year, 1993, the Department of Mass Communications became the degree-granting Institute of Mass Communications, which became the College of Mass Communications in 2000. In 1995, the Commission on Higher Education declared the University as Center of Excellence in Teacher Education. More academic programs were opened: the Bachelor of Cooperatives Management (1997), Bachelor of Science in Information Management (1998), and Bachelor of Science in Information Technology (1998). In 2000, the Higher Education Modernization Act (1997) integrated into the University four CHED supervised schools in Calinog, Janiuay, Lambunao and Pototan. In the main campus the WVSU Language Center was born from the extension activities of the English Department. In 2001, the WVSU Board of Regents and the Department of Health (DOH) approved the conversion of the WVSU Hospital into a 300-bed WVSU Medical Center that it is today. The following year the Bachelor in Statistics and Research program was introduced. In Summer 2003, the College of Education offered the diploma in teaching. In the rst semester of 2003—2004, four new courses were commenced: Bachelor in Hotel and Restaurant Management, Bachelor in Broadcasting, Bachelor of Science in Development Communication and Bachelor in Journalism.

2 E WVSU Student Handbook

In 2004, the University instituted its Verticalization Scheme in the academic programs through the operation of the graduate schools in the College of Education, College of Arts and Sciences, and the College of Mass Communications. The years 2004 and 2005 were also the years when the University further strengthened its linkages with the international educational institutions among which were the signing of MOA for exchange students with the university of Georgia in Georgia, U.S.A. and the Kunsan University in South Korea. The Board of Regents through Board Revolution # 27-2007, dated March 26,2007 approved the establishment of the Institute of Management effective the 1st Semester of 2007-2008. As the lead institution of higher learning in the region, the University is dictated by its charter to advance knowledge not only in instruction but also in research, extension and production. Thus, the University is the seat of the Regional Science Teaching Center (RSTC, 1974), the Philippine Carabao Center (PCC, 1992), the Mari-it Conservation Park (MCP, 1993) and the Panrehiyong Sentro ng Wikang Filipino (PSWF, 1996). Servicing and support units are operating in the main campus. They are the Language Center, Review Center, Statistical Data and Processing Center, Center for Professional Development and Continuing Education, Publishing House, Drop-In Center and the Teachers Center. In the later part of 2007, the Ofce of Accreditation and Quality Assurance was established. The year 2008, ushered in the rst hosting of the International Research Conference. It was also in this year that the University was identied as the Center of Training (COT), Center of Excellence in Teacher Education (CETE) and Center for Teachers’ Excellence (CTE). Also in 2008, the Ofce of Student Affairs (OSA), formerly Ofce of Student Services (OSS), was recognized by the Ofce of the President of the Philippines, through the Commission on Higher Education (CHED) as the Best Student Services Program in the entire Region VI. Later in April 2009 WVSU Ofce of Student Affairs (OSA) was awarded the National distinction of having the Best Cultural and Sports Program in the country.

WVSU Student Handbook F

3

In 2010 the Institute of Management became the College of Business and Management.

WVSU won national prestige when the college of nursing became number one in the licensure exams for nurses, the Bachelor of Science in Secondary Education also became number one, the Bachelor of Science in Elementary Education became number two and the College of Medicine became the nation’s number two in the licensure exams. At present many programs of the university are undergoing accreditation; the College of Education the College of Arts and Sciences and the College of Nursing have braved level 4 AACCUP accreditation this year.

ACADEMIC PROGRAMS (Main Campus) The West Visayas State University aims mainly to provide professional and technological instruction in the elds of education, natural sciences, medicine, nursing, communication, and other related areas. Several academic units carry out this task through their respective degree programs, which are regularly upgraded to meet professional needs and requirements.

Offering

Accreditation Status

MAIN CAMPUS

College of Arts and Sciences Bachelor of Arts in Political Science Level III Bachelor of Arts in English Level III Bachelor of Science in Biological Science Level III Bachelor of Science in Applied Mathematics Master of Arts (Biology, Chemistry, Physics Mathematics, English, Social Science) Master in Public Governance Doctor of Philosophy in Social Science 4 E WVSU Student Handbook

College of Education Bachelor of Elementary Education Level III Bachelor of Secondary Education Level III Bachelor of Speial Education Level III Master of Arts in Education Level III Master of Education Level III Master in School Management Doctor of Philosophy in Education Level III Doctor of Philosophy in Science Educatiion Doctor in Science Education Diploma in Teaching

College of Nursing Bachelor of Science in Nursing Master of Arts in Nursing

Level III

College of Mass Communications Bachelor in Broadcasting Bachelor of Science in Developmentt Communication Developmen Bachelor in Journalism Master in Mass Communication

Level III Level III Level III

College of PESCAR Bachelor of Music Education Bachelor of Physical Education Master of Physical Education Diploma in Physical Education Diploma in Music

Level II


5

College of Business and Management Bachelor in Hotel & Restaurant Management Bachelor in Cooperatives Management Bachelor of Tourism Bachelor of Science in Business Administration Master in Hospitality Management

Institute of Information & Communications Technology Bachelor of Science in Information Technology Bachelor of Science in Information Systems

College of Medicine Doctor of Medicine

CAF Campus Bachelor of Science in Agriculture Level II Bachelor of Science in Forestry Level II Bachelor of Elementary Education Bachelor of Science in Hotel & Restaurant Mgt. Master of Agriculture Level II Doctor of Philosophy in Agriculture Master in Forestry

EXTERNAL CAMPUSES Calinog Campus Bachelor of Science in Agriculture Bachelor of Science in Industrial Technology Bachelor of Elementary Education Candidate Bachelor of Secondary Education Candidate Bachelor of Science in Entrepreneurship Bachelor of Science in Information Technology Bachelor of Science in Hotel & Restaurant Mgt. Master of Arts in Education Master in Public Administration (Non-Thesis) Doctor of Philosophy in Education 6 E WVSU Student Handbook

Lambunao Campus

Bachelor of Elementary Education Level I Bachelor o Secondary Education Candidate Bachelor of Technical Teacher Education Bachelor of Science in Information Technology Candidate Bachelor of Science in Hotel & Restaurant Mgt. Candidate Bachelor of Science in Industrial Technology Bachelor of Science in Criminology Candidate Master of Arts in Education Candidate Master of Science in Criminology Candidate Doctor of Education

Janiuay Campus Bachelor of Elementary Education Candidate Bachelor of Secondary Education Candidate Bachelor of Science in Industrial Technology Bachelor of Technical Teacher Education Bachelor of Science in Information Technology Candidate Bachelor of Science in Information Systems Bachelor of Science in Hotel & Restaurant Services Technology Bachelor in Caregiving Management

Pototan Campus

Bachelor of Elementary Education Bachelor of Secondary Education Bachelor of Science in Industrial Technology Bachelor of Technical Teacher Education Bachelor of Science in Information Systems Bachelor of Science in Hotel & Restaurant Services Technology Bachelor of Science in Information Technology

Candidate Candidate Candidate

Candidate Candidate


7

WVSU Himamaylan is an extension of the WVSU College of Education. It is financed by the Local Government Unit (LGU) and it becomes part of WVSU upon approval by the Board of Regents. Governance of Himamaylay extension is identied with WVSU represented by a full time faculty member.

Himamaylan Campus Bachelor of Elementary Education Bachelor of Secondary Education Bachelor or Science in Information Technology Bachelor of Science in Hotel & Restaurant Services Technology

The WVSU MAP

1. ADMINISTRATION 2. CULTURAL CENTER / MUSEUM / GALLERY 3. SCIENCE BUILDING 4. ACADEMIC BUILDING 5. IT/LIBRARY /GRADUATE SCHOOL 6. ACADEMIC BUILDING 7. ACADEMIC BUILDING 8. GYMNASIUM 9. MAINTENANCE SHOP & POWER HOUSE 10. COMMERCIAL/RENTABLE SPACE 11. HOTEL 12. RESIDENTIAL 13. ALUMNI 14. FOOD COURT & STUDENT CENTER 15. PROPOSED MEDICINE & NURSING BUILDING

16. PROPOSED UNIVERSITY LEARNING RESOURCE CENTER 17. RESEARCH/SCIENCE/TECHNOLOGY 18. CAMPUS CENTRAL PARK 19. EXISTING FOOTBALL FIELD 20. EXISTING GRANDSTAND 21. PROPOSED PARKING AREA 22. PROPOSED MAIN WVSU MARKER 23. PROPOSED RESIDENTIAL PARK 24. PROPOSED STUDENTS’ SITTING AREA 25. PROPOSED FOOD COURT & MULTI PURPOSE BUILDING 26. PSWF 27. PROPOSED MEDICINE ANNEX 28. PROPOSED CHED BUILDING 29. PROPOSED DOST GTBI BUILDING


Buildings in the Main Campus


9


WVSU Student Handbook F 11

External Campuses


THE WVSU COLLEGE ADMISSION TEST The WVSU College Admission Test (CAT) has the following guidelines and admission requirements (Main Campus): 1. The WVSUCAT is open to all graduates/ graduating students of general and vocational secondary schools recognized by the Department of Education. 2. Accomplished application forms and other requirements such as: · A copy of the high school report card duly certified or authenticated by the Principal/Registrar for applicants who have already graduated or a photocopy of the card with grades in the latest grading period for those who are graduating in March. ·

Two recent identical (2x2) pictures duly signed at the back by the applicant

·

A photocopy of the applicant’s birth certicate

·

One (1) self-addressed stamped (P24.00 postage stamp) long white mailing envelope

They should be submitted/ mailed to the Ofce of Admissions and Records, West Visayas State University, La Paz, Iloilo City (Main Campus) as soon as possible. 3. Non-refundable Application Filing Fee of P20.00 and WVSUCAT Testing Fee of P200.00 will be paid by each applicant. For mailed application forms, applicant must enclose money order (P220.00) payable to WVSUCAT Trust Fund and (2) self- addressed stamped long white envelopes (Note: P24.00 postage stamp each) to be used for Notice of Admission for mailed application and WVSUCAT result. Applicants who do not receive their Notice of Admission are advised to check with the Ofce of Admissions and Records immediately. 4. Only those applicants who reach the cut-off score required by the College where they are to be admitted will be permitted to take the Aptitude Test administered by the College. They should further satisfy other requirements of the College. 5. The ranking system will be used to determine the number of students to be admitted into each program of the WVSU. WVSU Student Handbook F 13

6. Applicants who do not qualify for their rst–choice program may be channeled to their second or third choice as long as slots are available. Other requirements needed for admission to the chosen College/ Institute: · Certication of Good Moral Character from the high school graduated from. · Interview · Aptitude/qualifying test for applicants in the respective degree programs · Medical/Physical examination An applicant’s WVSU-CAT score is valid only for the intended school year and cannot be used for the succeeding school terms. The above provision however does not cover the following: a.1

Students who nished or graduated from a baccalaureate degree or two-year technical - vocational course or associate course and pursuing or enrolled in another or additional baccalaureate degree or two year technical-vocational or associate course in SY 2003-2004.

a.2

Students who completed any of the three NSTP components but considered freshmen to the course where they transferred or shifted: and

a.3

Foreign students or aliens.

b.

All higher educational institution including State Universities and Colleges (SUCs) and technical-vocational education institutions must offer upon enrolment all the three (3) NSTP components. However, State Universities and Colleges (SUCs) are required to maintain and provide the ROTC component. In cases that the enrolment of ROTC Cadets is less than 350 then, the provision of clustering in Section 7 of NSTP IRR (RA 9163) should be followed.

c.

Program of study (syllabus) and enrolment form shall bear the “NSTP: without stating therein the three components. There shall be an orientation for all NSTP enrollees to be jointly conducted by the ROTC, CWTS and LTS coordinators/implementers. Students enrolled in the rst semester of the freshmen year shall be made to undergo a


common module phase for 25 training periods; subjects covered are citizenship training; drug education; disaster awareness, preparedness and management; environmental protection; and other national security concerns. Upon completion of the common module phase, the student must select the specic NSTP program component that he/she will pursue. d.

The Philippine Military Academy (PMA), Philippine Merchant Marine Academy (PMMA), Philippine National Police Academy (PNPA) are exempted from the NSTP in view of the special character of these institutions. Other State Universities and Colleges of similar nature will be exempted subject to approval of the Department of National Defense.

Program Components a.

The NSTP shall have the following components which the students can choose from as dened in Rule II, Section 3 thereof: The Reserve Ofcers Training Corps (ROTC), Literacy Training Service (LTS) and Civic Welfare Training Service (CWTS).

b.

All program components, the ROTC in particular, shall give emphasis on citizenship training and shall instill patriotism, moral values, respect for the rights of civilians and adherence to the Constitution.

c.

Each of the aforementioned NSTP components shall be undertaken for an academic period of two (2) semesters. It shall be credited for three (3) units per semester for fty four hours to ninety (90) training hours per semester.

d.

Earned NSTP units shall not be included in the computation of Grade Point Average (GPA) of college students.

SCHEDULE OF FEES AND PAYMENTS In a State University like WVSU, the educational expenses of students are partly borne by the government. Under Republic Act 8292, the University with the approval of the Board of Regents can x tuition fees and such other necessary school charges as may be deemed proper to impose.


School Fees The University charges a xed amount per unit course for tuition, except for students taking up Doctor of Medicine. They are charged for a xed rate on a semestral basis. A corresponding matriculation fee is also collected for a xed amount on a semestral basis. Laboratory fees vary according to the type of laboratory course. Students taking up B.S. Nursing pay additional fees for their Related Learning Experience and affiliation to hospitals, health facilities and community agencies. For some courses which require on-the-job trainings, students are charged with a minimal fee to pay expenses for faculty monitoring. Students pay miscellaneous fees other than tuition and matriculation. These are of two types: the administrative miscellaneous fees and the supplementary miscellaneous fees. The Administrative miscellaneous fees include the following: 1. Athletic fees 2. Cultural fees 3. Library fees 4. Medical/Dental fees

Supplementary miscellaneous fees on the other hand include: 1. Student Development Fund 2. Audio-Visual Fee 3. Departmental Fee Upon graduation of the student, the University charges a xed rate which includes also a fee for the yearbook. The membership fee to the University Alumni Association is collected by the University but is immediately remitted to the University Alumni Association. As approved also by the Board of Regents, the University collects tree planting fee which is used for the maintenance and planting of new trees at its 3,000 hectare land in Lambunao, Iloilo. The fund is administered by the College of Agriculture and Forestry. For foreign students, a different rate is charged for the various types of fees collected.


Note: Information regarding tuition and special fees may be secured from the Accounting Ofce prior to and during the enrolment period.

SOCIALIZED TUITION FEE AND ASSISTANCE PROGRAM (STFAP) (BOR Res. 81,s.2001) As mandated by the Constitution and existing law in support of giving equal access to education regardless of social and economic status, the Socialized Tuition Fee and Assistance Program (STFAP) was implemented by the West Visayas State University (WVSU) by virtue of Board of Regents (BOR) Resolution No. 81, s. 2001 on November 29, 2001. This program aims to extend equal opportunities and make education accessible to all through socialized tuition fees and student assistantships. The program lies on the principle that “to whom much is given. much is required”. In effect students with higher family income are required to pay more while those who come from poor families will pay less. The program is divided into two basic components: 1. Socialized Tuition by which WVSU grants subsidies covering tuition fees based on the student’s family income and other socio-economic indicators. 2.

Studen t Assistantships provide opportunity for the poor but

deserving students to work in the University to augment their educational needs.

Nine Income Brackets for Classifying Students: In general, all undergraduate students will be charged tuition, matriculation and other miscellaneous school fees (e.g. laboratory, medical/ dental, athletics, etc.) However, the actual amount to be paid by a student may be lower depending on the income bracket in which that student is assigned. There are nine (9) income brackets classifying students according to their family’s annual income. Socio-economic indicators and parents’ Statement of Assets and Liabilities are also used to validate the documents. The University reserves the right to use other bases, including home visits, in determining nancial assistance, and in determining the kind and amount of assistance to be extended.


Students who belong to Bracket 1 are entitled to full tuition fee subsidy. Succeeding income brackets up to Bracket 4 have varying rates for tuition fee subsidy. From Bracket 5-9, no subsidy is given, as such the students will pay all fees on varying rates depending on the income bracket. However, they are still considered as under the Assistance program since their assessed fees are 60% lower than the average cost in other Higher Education Institutions (HEIs). Every WVSU student, therefore, including those in Bracket 5-9, receives some form of government subsidy to defray the costs of education. Students with pre-need educational plans (e.g. Phil-Am, Eternal Plans, Prudential), and those who are recipients of private or government scholarships shall be evaluated and classied according to their income bracket, but not lower than Bracket 5. As such, if the gross family annual income falls within the range of Bracket 1 to 4, they shall be automatically classied as Bracket 5. Students who failed to apply for STFAP students taking summer classes are assessed based on approved school fees. Income Bracket 1 2 3 4 5 6 7 8 9

Subsidy 100% tuition fee subsidy 75% tuition fee subsidy 50% tuition fee subsidy 25% tuition fee subsidy No subsidy; pays full tuition No subsidy; Pays 25% more or higher of the assessed tuition fees No subsidy; Pays 50% more or higher of the assessed tuition fees No subsidy; Pays 75% higher of the assessed tuition fees No subsidy; Pays 100% higher of the assessed tuition fees

Mode of Payment All undergraduate and graduate students pay upon enrolment a down payment which includes fty percent (50%) of tuition, laboratory and RLE, and 100% of miscellaneous fees. The balance shall be paid before mid-term exams. The Accounting Ofce issues a mid-term exam permit for this purpose. For students in the Integrated Laboratory School (ILS), payment is made in full upon enrolment.


Refund of Fees (Art. 108 of the University Code) Students who are granted honorable dismissal or leave of absence,

or who voluntarily withdraw from the University shall be entitled to a refund of their tuition and other fees only in accordance with the following schedule: 





Within one week from the opening of semester classes (or 2 days from the opening of summer classes) ....................... 75% Within the second up to the fourth week from the opening of classes ............................................................................... 50% After the fourth week ....................................................................... No refund

In the case of students who withdraw before the opening of classes, all tuition and other fees except entrance and matriculation fees shall be returned. In case of student’s death or physical incapacity during the semester, all fees shall be refunded upon request of the family. Full refund of tuition fee for a course may be allowed only in case of forced dropping of the course by the administration. Any student who is drafted for military training in accordance with the National Defense Act may be refunded the proportional part of the total amount paid for his tuition and/or other fees for the term during which he is drafted.

CURRICULAR GUIDELINES Classication of Students

Regular. One who is registered for normal academic credits and carries the courses called for in a given semester by the curriculum for which one is registered.

Irregular. One who is registered for normal credits but who does not carry the subjects for a full load called for in a given semester by the curriculum for which one is registered.

Special. One who is not earning formal academic credits for one’s work. WVSU Student Handbook F 19

Academic Load One semester unit is equivalent to eighteen (18) weeks of full hours

of instruction in the form of lecture, discussion, tutoring or recitation within a semester or summer term. An undergraduate is allowed to carry 21 units a semester except in cases where he is permitted by the curricular program to carry more. A graduating student, as a special case, may be permitted to carry a maximum of 27 units in his/her last semester. In summer, the normal load for undergraduate students is 6 units of technical or laboratory subjects or 9 units of non-laboratory subjects. In exceptional cases, a student maybe allowed to carry nine units of laboratory subjects and twelve (12) units of non-laboratory subjects. Students who are scholastic delinquents are not allowed to have an overload. Load of transfer students shall be limited only to those subjects without prerequisite.

Attendance Absence is the non-appearance of the student for the entire class period. A student should not be absent for more than 20% of the stipulated number of hours of recitation, lecture, laboratory or any other scheduled for work in one course or he/she shall be automatically dropped from the course. If 60% or more of the absences are unexcused, the student shall be given a grade of “5.0” or shall be merely dropped without a grade. Late enrolment shall be considered as time lost by absence. Three tardy arrivals are equivalent to one-hour period absence. Tardy arrivals are recorded when a student arrives after the teacher has called the roll.

Dropping and / or adding of subjects, changing of classes A student may, with the knowledge of the instructor of the subject and with the consent of the adviser and the Dean, drop a subject by lling in the prescribed form. He/she may add or drop subjects within one week after the opening of classes. He/she then passes the forms to the Accounting Ofce and Ofce of Admissions and Records for billing. A 20 E WVSU Student Handbook

transfer to another class or section shall be made only with the consent of the instructors concerned.

Request for Unscheduled Subjects Subjects unscheduled in a given term may be offered upon written request of at least fifteen students, duly endorsed by the Dean and approved by the Director of Instruction. Subjects may be scheduled by the Dean to be offered in the term when needed by at least ve graduating students provided that a written request to the Director of Instruction is made at least two weeks before the start of registration.

Substitution of Subjects Subject substitution is possible when a student is enrolled in a curriculum superseded by a new one, when there is conict of schedule between two subjects, or when the required subjects are not offered. Every petition for substitution must be between subjects very similar in content and with the same number of units. It must be approved by the Dean upon recommendation of the adviser.

Transfer Students Transfer students may be admitted to the University provided the following conditions are met: 1.

He/she must present to the college/institute previous academic records duly signed by the registrar of the school he/she came from;

2.

He/she shall be on probation until ofcial Transcript of Records from the school last attended is received;

3. He/she must be of good academic standing; 4. He/she must validate the equivalent course grades lower than “2.0” or “85” in order to receive credit for the courses; 5.

He/she shall complete in the University at least 50% of the units required for graduation in the course ;

6. He/she must submit a certicate of honorable dismissal and good moral character. 7. He/she must be among those included to ll up the quota set by the Director of Instruction. WVSU Student Handbook F 21

Leave of Absence (LOA) LOA may be sought with a written petition signed by the parent or guardian to the University Director of Admissions and Records stating the reason for such request and specifying the period of leave which must not exceed one academic year. Withdrawing from the University without formal leave of absence shall be ground for the curtailment of registration privileges.

National Service Training Program (NSTP) All incoming students, male and female starting School Year (SY) 2002-2003, enrolled in any baccalaureate and in at least two (2) year technical-vocational or associate courses, are required to complete one (1) NSTP component of their choice, as a graduation requirement.

GRADING SYSTEM The Grading System There are two grading periods every semester. The student can access the midterm and nal grades using his/her student account number. Numerical Code

Percent Equivalent

1.00 1.25 1.50 1.75 2.00 2.25 2.50 2.75 3.00 5.00

97 – 100 93 – 96 89 – 92 87 – 88 85 – 86 83 – 84 80 – 82 77 – 79 75 – 76 less than 75

Qualitative Description Excellent Highly Outstanding Outstanding Very Good Good Very Satisfactory Satisfactory Fair Passing Failure ( Requires reenrolment in and repetition of the course)

Removal of Incomplete (INC) MARK Inc. – Is given when work is incomplete. If the student passes the examination or submits required projects to remove the “Inc”, the nal grade may be “3.0” or better; if he/she fails, the nal grade shall be “5.0”.


IP – Is given to a student whose work (like thesis, research paper or dissertation) is in progress.

Dropped – given to those who voluntarily drop the course or are dropped by the teacher for excessive absences.

Audit – Given to those who are allowed by the Ofce of Admissions and Records, with the consent of the teacher, to sit in the class to supplement their knowledge about the subject matter. Removal examinations taken outside the scheduled regular and validating examination periods will be subject to the approval of the Dean upon payment of the removal fee of 50.00 per subject at the Cashier’s Ofce. A grade of “Inc.” not removed within one calendar year shall automatically become a “5.0” unless there is evidence to the contrary. The registrar is authorized to make the automatic correction from “Inc.” to “5.0”.

Scholastic Delinquency The faculty of a college or unit shall approve suitable actions governing undergraduate delinquent students. These are the following: 1.. Warning – A student will have a warning status if, at the end of the semester, he/she obtains nal grades below “3.0” in 25% to 48% of the total number of academic units of the subjects he/she had enrolled in. 2. Probation – A student shall be placed on probation for the succeeding semester, if he/she obtains nal grades below “3.0” in 50% to 75% of the total academic units of the subjects he/she had enrolled. 3.

Dismissal – A student shall be dropped from the rolls of the college or encouraged to shift to other courses within the University, if he/ she obtains nal grades below “3.0” in more than 75% of the total academic units of subject enrolled.

Disqualification from enrolment cited in the above paragraph does not apply in cases where grades of “5.0” were due to student’s WVSU Student Handbook F 23

unauthorized dropping after mid-semester and the student’s poor class standing. A grade of “5.0.” shall be counted against him/her.

GRADUATION Graduation Requirements Students shall be recommended for graduation only after they have satised all academic and other requirements for graduation prescribed in the curriculum. They must be able to settle their deciencies and clear their records not later than one month before the end of their last semester in the University. Their names will then be included in the list of candidates for graduation as endorsed by the Academic Council for approval by the Board of Regents.

Academic Awards The following academic honors will be awarded to students with the following weighted averages: Summa Cum Laude ....................... 1.00 to 1.24 Magna Cum Laude ........................ 1.25 to 1.49 Cum Laude ...................................... 1.50 to 1.75

Students who are candidates for graduation with honors should have completed at least 75% of the total academic units in the University and must be in residence for at least three years. They must not have a grade lower than “2.50” in all their subjects prescribed in the curriculum. They should have a load of at least fteen units per semester. Only credits earned in residence shall be included in the computation of the nal average.

Non-Academic Awards 1. The Rotary Award (Approved BOR Resolution No. 1592009). The Rotary Club, being a service-oriented organization, whose main objective is to help uplift lives of people, awards a medal and certicate to a college graduating student in the university who excels in academics and balances it with community involvement. The student should also be an outstanding leader with unquestionable moral character.


GUIDELINES AND CRITERIA: 1.

The award is open to all graduating students in the university.

2.

On a date specied by OSA, the nominee should submit a duly

accomplished nomination form, with the following original documents to support his/her claims. a. Transcript of Records - no grade lower than 2.25 and a GPA of 1.75 or better. b. Certicates of Good Moral Character from his college dean, church priest or pastor and barangay captain where he/she resides. c.

3.

Certicates, awards, news clippings, and pictures to show as proofs of leadership, award/s received and community involvement.

The award is awarded every University Recognition Program

CRITERIA: Scholarship ............................................. 30% Moral Character .................................... 10% Leadership ............................................... 15% Awards ..................................................... 15% Community Involvement ................... 30% TOTAL ............ 100%

2. Alegre Abelardo-Ledesma Award for Excellence in Culture and Arts (Approved BOR Resolution No. 157-2009). The WVSU Alegre Abelardo-Ledesma Award for Excellence in Culture and the Arts is given to a senior student who has shown outstanding performance in culture and the arts.

GUIDELINES: 1. The award is open to-all senior students with no grade lower than 2.5 and has a general average of 2.25 or better. 2. The nominee must be an ofcer/member of a school club/ organization related to Culture and the Arts. 3.

The nominee must have participated in activities related to Culture and the Arts like Literary, Musical, Visual Arts, Dance, Film, and Drama. WVSU Student Handbook F 25

4. The nominee must have won awards in contests related to Culture and the Arts. 5.

The nominee must have participated in community extension work.

6. The nominee must possess an exemplary moral character. 7. The nominee must have shown leadership in activities inside and outside of the school. CRITERIA: Scholarship .................................................... 15% Moral Character .......................................... 10% Leadership ..................................................... 15% Talents ........................................................... 30% Awards won in Culture and Arts ........... 30% TOTAL ......... 100%

3. The Esteban Javellana Award for Excellence in the Field of Creative Writing (Approved BOR Resolution No. 1582009). GENERAL OBJECTIVE: To recognize and reward the exemplary creative writing talents of a student and/or involvement in school publication. GUIDELINES: 1. The Esteban Javellana Award for Excellence in Creative Writing is given to any qualied senior student who excels in creative writing such as writing poems, short stories, feature articles, plays, lm scripts and essays published in magazines/ newspapers of respectable character inside and outside the university. 2. The nominee must have won a regional and/or a national competition/award in creative writing. 3.

The nominee must have a Grade Point Average of 2.5 or higher and no grade lower than 2.75.

4. The nominee must not have been subjected to any disciplinary sanction during his/her stay in the university. 5.

The nominee must submit the duly accomplished application


form for the Award together with pertinent documents required by the award like medals, trophies, certificates, pictures, and clippings of published literary articles. CRITERIA: Scholarship ......................................................... 20% Moral Character ................................................ 10% Leadership Seminars related to Writing .... 20% Creative Writing ................................................ 50% TOTAL . .............. 100%

4. WVSU Student Leadership Award (Approved BOR Resolution No. 156-2009). The prestigious Student Leadership Award is given to the Senior USC or CSC chairperson who has shown exemplary leadership during his/her incumbency. This is given with the end in view of the following: 1. To inspire student leaders to develop their full potential during their stay in the University. 2.

To motivate student leaders to serve as role models and icons

of good behavior and human relations. 3.

To encourage student leaders to come up with worthwhile programs and projects as productive members of the society. GUIDELINES: 1. The Award is open to chairpersons of the University Student Council and the College Student Councils in their senior year in the University. 2. The nominee must have never been issued a warning or disciplinary action by school authorities. 3.

The nominee must have shown exemplary leadership.

4. The nominee must have integrity beyond reproach. 5.

The n ominee must submit the duly accomplished application form to the OSA along with acknowledged original documents which are certificates, newspaper clippings, and pictures.

6. The nominee must have initiated a useful project for the students of the University or College from the USC or CSC funds, respectively. WVSU Student Handbook F 27

7.

The nominee must have involved himself voluntarily in any worthwhile project in the community.

8.

The nominee must have a GPA of 1.75 or better, with no grade lower than 2.25.

9. The applicant must be rated OUTSTANDING by council adviser, administrative staff and faculty he/she transacts business with, and by the University and College Council Ofcers, and randomly selected students of the Colleges (at least 80% of raters). 10. The a ward is awarded every University Recognition program. CRITERIA: Leadership ...................................................... 50% Scholarship ...................................................... 20% Character/Behavior/Human Relations ... 20% Community Involvement............................. 10% TOTAL ......................... 100%

5. President’s Trophy for Leadership. Awarded to a senior student who has been awarded as one of the Ten Outstanding Students of the Philippines (TOSP) national competition.

6. Nimia S.L. Lopez Award for Outstanding Community Service (Approved BOR Resolution No. 118-2009).

AIMS: 1. To encourage WVSU accredited Student Organizations and College Student Councils to sponsor community projects every academic year. 2. To provide some focus on worthwhile activities centering on concern for others. 3.

To provide direction, incentives, and recognition to Student Councils and accredited Student Organizations at WVSU.

GUIDELINES: 1.

The participants shall submit to OSA a project proposal at the beginning of the school year.


2. The participants shall submit documents to prove accomplishments claimed. Ex. Certicates, pictures, video, testimonies, newspaper clippings, etc. 3. A College Stu d ent Council may get the cooperation of the Organizations in its college to collaborate with the Student Council in the execution of its plans. In this case, the organization can no longer join as a separate organization. 4. The community project must not be a requirement of a subject because this Award is based on volunteerism. 5.

This award shall be given beginning academic year (20092010).

6. The award shall be a perpetual TROPHY that shall be passed on to the winner every year and a CASH prize of TWENTY THOUSAND PESOS (P20,000) to be awarded during the University Recognition Program. 7.

The decision of the Board of Judges shall be nal.

CRITERIA: 1. UNITY and COOPERATION = 10%  All members, ofcers and adviser/s of the organization or student council shall work together and cooperate in the conduct of the activities.  Quality of members’ involvement. 2. THE RESULT of the COMMUNITY PROJECT on the COMMUNITY = 50%  Goals and Objectives are accomplished ..............10%  Positive Results of the project on the community......10%  Difculties and Problems encountered totally or partially resolved.......10%  The Community Project targets a wholistic development of the community........10%  Leadership and Stewardship Development of the members and officers of the organization/student council........10% 3. The LINKAGES and SUPPORT from GOVERNMENT and NON-GOVERNMENT AGENCIES 30%






Number of government agencies involved Nature of Involvement may be in the form of nancial and technical support.....15% Number of non-govern non-government ment agencies involved Nature of Involvement may be in the form of nancial and technical support.....15%

4. OBJECTIVES and GOALS in KEEPING with WVSU Vision, mission and Objectives..... 10%

7. WVSU Alumni Distinction for Campus Hero (BOR Resolution No. 210-2009). CRITERIA: The WVSU Alumni Distinction for Campus Hero of the year will be chosen on the strength of his/her having excelled in the following criteria: Personal Efforts for the Welfare of Man ............. 30% ..................................... ....................... ... 20% Community Involvement ................. Student Leadership .................. ..................................... ................................ ............. 20% Co-Curricular Achievements ................. ................................... .................. 10% Academic Performance ................... ....................................... ........................ .... 10% Moral Character .................. ..................................... ....................................... .................... 10% Total ................... ........................ ..... 100 %

8. President’s Recognition of National/International National/International Awardees. Awarded to students who are recipients of national and international awards such as Bayer, Ayala, Jenesys, National PASUC, etc.

9. Athlete of the Year (Medal) (Approved BOR Resolution No. 161-2009). Given to a Senior Student who has excelled in various sports and has won local, regional and national awards.

10. Service Award . Awarded to USC ofcers, College / High School Student Council Chairs, University Publication, Corps Commande Commanderr

of the Students Military Training, University Choir, University Dance Troupe, Troupe, Rondalla Ensemble, Ensemble, University University Little Theater Theater and University Varsity Athletes. Service Awardees are those who do not have grades lower than 2.75 during their term; who do not have 30 E WVSU Student Handbook

any incomplete grade, who have liquidated all their nancial obligations, who carry a regular load, who have not been involved in any immoral conduct, who have served the university at least 5 times per semester, and who have been recommended by their advisers.

11. University Journalism Award. Awarded to the departmental paper which has been judged “Best Regional Departmental Paper” for three (3) consecutive years.

12. Outstanding University Student Organization. Awarded to an accredited University student organization by the University Student Council. It must be outstanding in campus and community projects and involvement. involvement. These projects should be in line with the objectives of the organization and the University.

13. Loyalty Award. Awarded to the graduating students who have been enrolled in the University from kindergarten to the t he last year in college, as determined by the University Registrar.

14. Outstanding Student Assistants Award (Approved BOR Resolution No. 160-2009). . The Outstanding Student Assistants Award whose main objective is to live by the motto “Labor is Honor” aims to inspire the students to excel in academics, leadership, extra curricular and interpersonal skills while working as a student assistant in the university.

GUIDELINES: 1. The award is open to all graduating student assistants in the university. 2.

On the date specied by OSA, the applicant shall submit a duly

accomplished form, with the following original documents to support his/her claim: a. Transcript of Records - no grade grade lower than 2.50 and a GPA of 2.25 or better for the duration of his assistantship. b. Accomplished Student Assistants Award Form. (A, B., C) c. Certicates Certicates,, awards, news clippings, and pictures to show as proofs of leadership, award/s received and personal skills. 3.

The raters include the Direct Supervisor, Association of Student Assistant Advisers, Faculty and Student Clients in the assigned unit and teacher adviser. WVSU Student Handbook F 31

4. The award is awarded every University RECOGNITION PROGRAM to 3 Most Outstanding Student Assistants.

CRITERIA: ...................................... ....................................... ............................ ........ 20% Scholarship ................... Leadership ................. .................................... ....................................... ............................... ........... 20% Personality Traits and Social Acceptance .......... 30% Work Competence ................. ..................................... ................................... ............... 30% TOTAL .................. 100%

15. All other awards approved by the Board of Regents Commencement and Baccalaureate Exercises All graduating students are required to attend the commencem commencement ent and baccalaureate exercises as scheduled if all requirements for graduation have been met. met. Graduating students who who absent themselves themselves shall not be awarded their diplomas or certicates until such time they attend regular commencement exercises. However, a student may graduate in absentia on grounds of sickness or equally serious reason that is supported by strong evidence. They may also also be issued issued their transcript of records when this is legally required for the taking or any examination to be given by the legal body or agency or for employment.

Academic Costumes Candidates for graduation with degrees, titles or certicates as well as members of the academic staff of the University and key University ofcials are required to wear academic costumes during the baccalaureate services and commencement exercises in accordance with the rules and regulations of the University.

UNIVERSITY SUPPORT SERVICES 1. UNIVERSITY LEARNING RESOURCE CENTER (ULRC) (BOR Resolution 111, s.2006) Library Users Anyone who is interested to read books, search for information and knowledge through the library is welcome to use it.


A.

Regular users – all bonade students, staff, and faculty members of WVSU

B.

Alumni – graduates of WVSU could still avail of the library resources but for room use only

C.

Extended users – all bonade students, staff, and faculty of branch and external campus libraries can avail of the library resources but for room use only.

D. Visitors – those who do not have any relation whatsoever to WVSU. They can come to use the University Library together with a Letter of Introduction from the librarian or head of ofce where they are enrolled/ employed, but are not allowed to checkout materials.

Hours of Service Monday – Friday (No Noon Break) Undergraduate Library: 7:30 a.m. – 6:00 p.m. 7:30 a.m. – 5:00 p.m. 7:30 a.m. – 5:00 p.m. 8:00 a.m. – 6:00 p.m.

– Readers’ Services Station – Reference/Periodical Section – Filipiniana Section – Graduate School Library

Saturdays (No Noon Break) Graduate School and Undergraduate Libraries- 8:00 a.m. – 5:00 p.m.

Library Rules and Regulations General Policies: 

Library Card is required for entrance to the different sections of the University Library and in borrowing of books.


 A

Library Card is issued to all students upon presentation of their Registration Form (RF) and two (2) pieces of identical 1x1 ID picture.

 Library

Card is non - transferable, Misrepresentation by showing someone else’s Library Card is an offense. Students caught doing such act may be deprived of their Library privileges for a period of 1 week suspension for rst offense; 1 month suspension for second offense; and indenite suspension for third offense.



Lo st Library Card can be replaced upon submission of a duly

notarized Afdavit of Loss, ofcial receipt of payment of P50.00 from the cashier’s Desk and a 1x1 ID picture. Replacement of Library Card maybe issued up to the third time only.  Students

are required to submit their library card to the section assigned to their college at the end of the semester as a requirement for their electronic clearance. It should be validated and claimed at the same section after enrolment.



St u dents are required to wear their official school uniform

when entering the Library except on Fridays. The Library shall exempt students who belong to Colleges that hold activities upon presentation of a request letter signed by the College Dean. Wearing of sandos, sleeveless blouses, shorts and rubber slippers in not allowed.  A

Letter of Introduction is issued to faculty and students of WVSU who wish to research in other libraries upon lling up of a reservation slip a day before the issuance of the introductory letter.

 The

On -Line Public Access Catalogue (OPAC) which is the

computerized equivalent of the card catalogue is for searching use only. Games, encoding, opening, adding, and deleting of other les/ programs are strictly prohibited. 

The use of cell phones inside the library is strictly prohibited

 All

WVSU ofcially enrolled students are allowed to use personal

laptops inside the library for encoding of notes only and not for copying from theses and dissertations, provided that the equipment is battery-operated.  Other

non-WVSU clientele who intend to use the Univesity Library

must present a valid ID from their respective institutions / ofces where they are enrolled / employed together with a Letter of Introduction from the librarian or head of ofce. 34 E WVSU Student Handbook

Borrowing Rights and Responsibilities 

WVSU graduate students and undergraduate students may borrow a maximum of two (2) books at a time (one reserved collection and one book of general circulation).

 Books

from Circulation Section can be loaned out for 3 days and may be renewed more than once until the third time at most if there are no prior requests for them.

 Reserve

books in the Graduate School Library are for room use

only.  Reference

books, periodicals, theses, and materials in the Special Collections of Filipiniana section are restricted for room use.

 All

materials borrowed must be returned on the date/time due.

 Requests

for renewal must be performed personally together with the physical presentation of the borrowed books. Without the book/ books no renewal may be made.



A borrower may reserve a book by lling up a reservation slip issued by the librarian in-charge in the Reserve Section.

Borrowing Schedules Circulation/Filipiniana Sections: Room Use:

8:00 A.M. — 11:30 A.M. 1:00 P.M. — 5:00 P.M. Photocopying: 8:00 A.M. — 11:00 A.M. 1:00 P.M. — 4:00 P.M. Overnight Loan: 9:00 A.M. — 4:30 P.M. Reserve Section: Reservation Slip Application & Submission: Room Use & Photocopying: Overnight Loan:

8:00 A.M. 8:00 A.M. 1:00 P.M. 3:00 P.M.

— 2:00 P.M. — 11:30 A.M. — 2:30 P.M. — 4:30 P.M.


Fines · Materials returned late are subject to overdue nes: General Circulation Books - P 5.00/day Reserved Books - P 5.00/hour · The ne is charged when the ULRC is open for service. · Borrowers with overdue books or with standing obligation to the library will not be allowed to borrow unless all library accounts are settled.

Lost Books · A lost book must be reported immediately to the concerned section where the book was charged out. · It must be paid according to the value determined by the library plus the processing fee which is equivalent to 10% of the cost. · Maybe replaced with the same title. Photocopying · Photocopying of articles and excerpts from books is allowed for personal use in the following sections: General circulation, Reserved, Reference, and some collections in the Graduate School Library. · Photocopying of theses, dissertations and Dissertation Abstract International is strictly prohibited. · Photocopying should be done in the Library only. The following rates apply: Short - P1.00/page Long Size - P1.50/page Security Control Bags, briefcases, attache cases, umbrellas, large envelopes, folders and personal books should be deposited at the control desk. Such items can be claimed upon presentation of the control number previously issued by the staff in-charge. Last control number should be paid by the concerned student/client in the amount of P20.00. Library Property Books to be borrowed must be properly charged out. Users caught bringing out books without permission will be suspended for one week of his/her library privileges in the library. Conduct in the Library 36 E WVSU Student Handbook

Library patrons are requested to conduct themselves in a manner that will not disturb the peace and order of the Library. Readers are reminded that the library is primarily for serious study and research. Smoking, eating, drinking, littering and loitering are not permitted. Loud conversations are prohibited. (Addendum as approved by the Administrative Council, dated October 15, 2000).

Multimedia and Other Technical Facilities at the University Library 1.

The University Library observes the fees for use of computers based on the prescribed rates of the WVSU Computer Management Systems.

2. Use of Multimedia and other Technological Facilities: a. Multimedia Study/Research (Use of the CD-ROM) - P20/hr b. Downloading & printing of Multimedia information—fees of the Computer Management System is observed. c. Scanner use: Php 20.00 per document. However, for picture scanning & printing, these are the rates: Full page picture: short size bond paper Php 30.00 Long size bond paper 50.00 Half page picture: short size bond paper 25.00 Long size bond paper 30.00 d. CD writer: (CD transfer) Php 50.00/hr. or fraction of an hour. (Note: If in the course of CD data transfer the CD gets damaged, the University Library will not be held responsible for the damage). e. Internet use is made available at P10.00 per hour. Printing is at P1.00/page (long & short).

2. MEDICAL-DENTAL SERVICES I.

The University Infirmary provides students with the following services: A. Physical Examination for 1. new students 2. participants in sports and literary musical competitions B. Medical Consultation WVSU Student Handbook F 37

C. Dental Examination for new students D. Dental Consultation, Tooth Extraction, and Tooth Filling E. First Aid Treatment II. At WVSU Medical Center students may avail of the following: A. 50% discount on Hospital Room Accommodation B. 20% on all laboratory, x-ray and other examinations C. service rate on all OPD diagnostic procedures 



A special student rate of Three Hundred Fifty Six Pesos (Php 356.00) shall be offered to incoming students for SY 20112012. The package shall consist of Chest PA, CBC, Urinalysis & Fecalysis A WVSU student who is also a dependent of an employee of WVSU or WVSUMC can avail of the hospitalization benet of being a student or dependent which ever benet is higher.

3. THE CENTRAL LABORATORY The Central Science Laboratory, which includes the Chemical, Apparatus and Equipment Sections, serves all colleges of the University particularly in the eld of science education. It provides logistical support to laboratory classes and science researches. It is involved in extension projects where science instruments and personnel expertise are needed. It has trained laboratory technicians who can repair, calibrate and maintain laboratory equipment, prepare reagents and can provide technical assistance to teachers, students, researchers and others who are engaged in scientic endeavors.

General Guidelines 1.

Safety and cleanliness protocols in the laboratory must be observed at all times.

2.

Lab oratory experiments will only be performed under the

supervision of the subject teacher or designated technician. 3.

Only students with valid Central Science Laboratory Borrower’s

Card or University Identication Card will be allowed to use the equipment, glassware, apparatus, reagents and other supplies. 4. Requisition forms must be properly lled out and duly signed by


the authorized borrower/s and approved by the Subject Teacher. 5.

Requisitions must be submitted to the Central Science Laboratory in DUPLICATE copies forty-eight (48) hours (preferably one meeting) before the scheduled time use. Priority will be based on the time of submission. Instant requests are discouraged so as not to disrupt CSL operations and may not be granted.

6. CSL will only release the requested items to the student/s who led and signed the request. In the absence of the authorized student, a note from the subject teacher must be secured allowing the release of said request to the identied recipient. 7.

The borrower should inspect the condition of the apparatus/ equipment issued out before leaving the counter. Any defective apparatus/equipment shall be changed for one in good condition or its defect noted in the requisition slip. Any defect not noted earlier by the stockroom personnel but discovered upon its return shall be changed against the borrower.

8.

Glassware and apparatus must be properly washed, cleaned and dried before returning.

9. Once returned, the borrower can claim a copy of the submitted requisition form stamped or marked “RETURNED” duly signed by the CSL personnel or authorized student assistant for the borrower’s le. 10. If the borrowed apparatus, equipment, glassware and other CSL supplies are incompletely returned, the borrower’s card or university ID card will be withheld by the CSL until such time that all are completely returned. 11. In ca se of any breakages or damage of the equipment, it is understood that the group will shoulder the cost for buying the replacement or the cost of repair. The student who filed the requisition must provide the CSL with the names of his/her groupmates so that their clearances will be withheld until such time that they settle their accountabilities. 12. Equipment, apparatus and glassware must be handled properly at all times. 13. Hazardous chemicals will be given only to the teachers and not to students.

14. Arrangement must be properly made with the CSL if the items to


be borrowed will be used outside the laboratory period or for other purposes aside from Instructions.

4. INTEGRATED UNIVERSITY INFORMATION SYSTEM (IUIS) The Integrated University Information System (WVSU-IUIS) is a complete web-based automation system for the management of academic records, tuition payments, schedule of classes and other relevant services. URL: www.iuis.wvsu.edu.ph IUIS Students Module

a. The IUIS Students Module is an online application where students of WVSU can access their course load, class schedules, payment, inquiries, and grades. b. It includes a messaging service that provides an efcient means to communicate with other students, faculty members, and staff of the university. c. The academic calendar tab provides reminders of upcoming events of the university based on the ofcial university academic calendar. Services a. Messaging – a communication tool to collaborate with other students, faculty and staff


b. Personal Data Form – Student prole data required by the Ofce of the Registrar is collected in this form

c.

Grades Inquiry – Students can access their grades online as soon as these are submitted by the teachers


d. Academic Calendar – View upcoming events in the University calendar

e. Payment Information – View payment history and assessment of fees for the current semester


f.

Schedules – View graphical and tabular forms of the schedules of classes

Coverage Assessment - Assessment of payment is done BEFORE enrollment. The faculty adviser evaluates the academic standing and approves the academic load for the current semester. The student must print the fee assessment form before proceeding to the cashier for payment. Payment Payment of students are recorded in the IUIS which can be viewed using the account tab in the Student Module Clearance The university is using the deciency tagging system where students with remaining obligations to various ofces are marked. Students with deciencies will not be able to: a. View their grades in the students module b. Enroll in the succeeding semester c. Request for transcript of records Transcript Transcript of records can be viewed using the student module but the ofcial document must be requested at the ofce of the Registrar after payment of the fee. WVSU Student Handbook F 43

Copy of Grades Students may print a copy of their grades for their own use. Ofcial copy of grades should be requested at the Registrar’s Ofce subject to the appropriate fee. Scholarships Scholarship data is managed in the IUIS. Scholarship tagging marks the student recipients and updates their assessed fees with the scholarship privileges.

OTHER SERVICES WVSU Info-board Service (Available to Smart and TNT subscribers Only) - An SMS-based service for immediate broadcast of school announcements thru text to registered students, faculty, staff and alumni Register for Free Text WVSU REG NAME/ADDRESS/AGE Send to 717-9878 (717-WVSU)

Subscribe to WVSU School Announcements Text WVSU PUSH ON Send to 717-9878 (717-WVSU) Send Feedback to WVSU Text WVSU FEEDBACK Send to 700-9878 (700-WVSU) To unsubscribe to Announcements Text WVSU PUSH OFF Send to 717-9878 (717-WVSU) *

TxtConnect is a similar broadcast service for Globe and TM subscribers which will be launched in June 2011. Information on how to register will be posted at the website.

Scholarship Forms Students can download scholarship application forms at the WVSU website WVSU E-mail Service Each student may avail of the ofcial WVSU E-mail account upon enrollment in their rst year. Registration for the email service is 44 E WVSU Student Handbook

provided at the WVSU website. The student can opt to keep the email account even after graduation. WVSU on the Web WVSU Email Service: mail.wvsu.edu.ph Ofcial Website: www.wvsu.edu.ph Ofcial Facebook Page: http://www.facebook.com/wvsufb

5. THE CIVIL SECURITY UNIT Herewith are the Duties and Responsibilities of this unit 1. Safeguards and protects buildings, properties, equipment, supplies, cargoes, firearms and cash and similar items against robbery, theft, pilferage, re and other similar hazards; 2. Maintains peace and order and provides security and safety of the students, faculty, and staff from unlawful acts committed by strangers, malefactors or third persons; 3. Implements University Policies, Rules and Regulation such as: a. b. c. d.

No ID, No Entry Policy No Car Pass, No Entry Policy; Proper wearing of students ID/Uniform; Smoking, drinking of intoxicating liquor, vandalism, bringing of deadly weapons, loitering along corridors and ghting inside the school campus are strictly prohibited; e. University Curfew set at 8:00 p.m. f. School activities are discouraged during Sunday, holidays, and other regular days except with permit duly signed by the proper authorities; g. And of Parking and no parking policy Any violations of the above are reported to the Dean, Ofce of Student Affairs. Any violation in the use of school facilities and equipment are referred to the Chief Administrative ofcer for whatever action is deemed necessary.

6. THE GENDER AND DEVELOPMENT PROGRAM (GAD) The Gender and Development Office (GAD) is tasked to lead the gender mainstreaming in the functions of the University: instruction, research extension and production. WVSU Student Handbook F 45

Recognizing the students as target clienteles of the academe, the GAD ofce includes activities and programs that cater to the needs of students such as peer advocacy addressing gender issues and concerns related to Adolescent Reproductive Health (ARH). For more information, the student may visit the GAD Ofce in Quezon Hall, Room 215. The WVSU recognizes and supports the Magna Carta of Women or R.A. 9710 approved on August 14, 2009, Section 13, “Equal Access and Elimination of Discrimination in Education, Scholarships and Training.” Section 13 (c) states, “Expulsion and non-readmission of women faculty due to pregnancy outside of marriage shall be outlawed. No school shall turn out or refuse admission to a female student solely on the account of her having contracted pregnancy outside of marriage during her term in school.”

7. THE CULTURAL PROGRAM OF THE UNIVERSITY The West Visayas State University Center of Development in Culture and the Arts will provide procient and sustainable services and programs that will enable the students to excel in the said endeavor and that they may be able to utilize the core values of service, harmony, and excellence, not only in WVSU but in the outside community as well. The University Ofce for Culture and the Arts will also establish linkages and afliations in the local and the international arena to provide opportunities for holistic growth and development. Competitions/Literary Musical Contests The ofce shall open opportunities for the development of talents and skills by involving the students in participating in competitions and in joining contests from the local to the international level. Literary-musical events shall also be held to ensure quality development of talents and skills through exposure in qualitatively measured and quantitatively evaluated criteria set during the conduct of such events. Services The ofce shall also cater to activities that will not only hone student’s potentials to excel in culture and the arts but to extend ample services that may benet the university and the community as a whole. 46 E WVSU Student Handbook

Outreach Community Outreach shall also be rendered will cover the sharing of talents and skills and transform the people around the community as productive citizens through utilization of such God-given gifts. Research To embrace the roots of culture and the arts, researches shall be funded, conducted, and propagated to further stretch the learning acquired through the meaningful use of inquiry, observation, analysis, and application of data gathered. Production Stage productions shall also be delivered by producing shows that will not only be worthy of emulation, but more so will expose the students to be part of the production, staff, management of stage elements, and be performing artists, too. Cultural Exchange The development of culture across the region can be achieved by conducting cultural exchange programs that will inculcate learning by exposure of similarities, by widening the coverage for opportunities and by opening doors for development. Linkages Establishment of linkages through different socio-civic groups, cultural groups, dance companies ensembles and the like, shall also be nurtured to further widen the coverage for opportunities and open doors for development. Upgrading Growth of the students, choreographers, and advisers in culture and the arts shall also be given attention by exposing these people to upgraded programs, level accreditation, and enrichment of skills through training and conduct of culture-related clinics. Scholarships Memberships through scholarships shall also be propagated to encourage people to join such endeavors and give them appropriate benets for services rendered as part of the team.


Trends and Practices Updates in new trends and practices in culture and the arts will prepare the students and teachers to be prepared for the changes brought about by development and will make them ready for the challenges that may come ahead. Culminating Activities Culminating activities shall also be encouraged in the eld of dance, music, theater arts, and each art encompassed by the ofce to check learning acquired from the programs conducted. Mentoring To maximize learning acquired through seminars, symposiums, and workshops, echoing of learning shall also be looked into as a way to mentor the students who will also be the future mentors of their generations and in such, learning will constantly be a vehicle for change, development, and growth.

8. THE SPORTS PROGRAM Months

Sports To inform the students of the different service grants

June

specially varsity service grants and the mechanics on how those grants can be availed. Information Dissemination for upcoming Varsity/Service Grants.

July

To have the “point-man” that will take charge of the different sports events that could help facilitate and ensure specic sports activities and tasks. Designation of University Sports Coaches


To identify varsity athletes that will comprise the

school representatives to sports competition and other invitational activities. To generate nal list of athletes that will undergo

August

training in order to be included in the nal list for recommendation as varsity service grantees. Try out and submission of line-up of athletes/service grantees to the ofce of USAC National Milo Marathon To develop pre-competition conditioning status of athletes in three different levels (Elementary, Secondary, and Tertiary). To Improve biomotor condition required in the next

phase of training (competition). September Pre-season training  Elementary  Secondary  Tertiary Submission of Training Schedule and Program To make sure that the athletes are physically and physiologically prepared to compete. To improve team cohesiveness and teamwork and team tactics through tune-up games October

Peak season training for Elementary & Secondary

athletes for ICSSC Meet (ILS athletes) Conditioning training of ILS Athletes who are

qualied for ICSSC Meet Tune-up games and match-up of ILS and Tertiary

Athletes To make sure that the athletes are physically and physiologically prepared to compete. November

To improve team cohesiveness and teamwork and team tactics through tune-up games Conditioning and tune-up games for ILS & College Students WVSU Student Handbook F 49

To participate in the different mandated sports activities/competitions. December

Peak training for ILS, Tertiary Athletes

Regional SCUAA Sports Competition Iloilo School Sports Council Meet-ILS

January

Evaluate the previous sports budget and consolidated observations and corrections based on the last year’s experiences. To submit revised sports budget that will be implemented next school year, Submission of Sports budget University Hinampang Invitational Games; Dinagyang Festival Sports Competition

February

March

April May

To train athletes for peak conditions that will compete in the next tournament/competition level. Peak training for ILS and Tertiary athletes Regional Meet for ILS National/CHED SCUAA Sports Competition Submission of Coaches’ recommendation for service awardees/athletes of the year. Conditioning, training for ILS Palaro Athletes Off season training for Tertiary Athletes Submission of performance report Peak season for ILS Athletes to Palarong Pambansa Palarong Pambansa for ILS Off season/rest/Cross training or individual training for varsity player

9. THE DBP ATM AND THE POSTAL OFFICE NEAR THE SECURITY GUARD HOUSE IS OPEN TO ALL WVSU STUDENTS, FACULTY, STAFF AND THE COMMUNITY.


GAWAD KALINGA BUILDERS INSTITUTE (GKBI) AT WEST VISAYAS STATE UNIVERSITY Gawad Kalinga Builders institute (GKBI) at West Visayas State University is a hub that puts science and system to the spirit of Gawad kalinga. It was ofcially established on May 30, 2009, with the signing of the Memorandum of Agreement (MOA) by WVSU President Pablo E. Subong, Jr. and Jose Luis Oquiñena, Executive Director of GKDF. To fulll GK’s vision to end poverty for 5 million families by 2024 for the country, GKBI @ WVSU is particularly concerned of Panay GK villages and its network of schools. GKBI @ WVSU circles in 3 major tasks. The rst one is Research, “ a closer look at GK”, where GKBI conducts research on GK villages and create templates and models for GK programs. The other one is Extension, “sharing our skills and services”, where we invite and encourage students, faculty and staff to be volunteers in our communitybased programs in child and youth development, health and environment through GK1MB (Gawad Kalinga Isang Milyong Bayani). Lastly, Instruction, “bring the classroom to the world, bring the world to the classroom”, this is to promote a culture of patriotism and heroism through mobilization and involvement of various sectors of the University. To get involved in nation building, you may coordinate with us in GKBI ofce, Cultural Center of WVSU or through our land line (033) 3200870 loc. 124 and e-mail address, [email protected].

UNIVERSITY MOBILITY IN ASIA AND THE PACIFIC (UMAP) AIM The general aim of University Mobility in Asia and the Pacic (UMAP) is to achieve a better understanding within each of the countries and territories in the Asia Pacic region of the cultural, economic and social systems of the other countries and territories in the region through enhanced cooperation between higher education institutions and increased mobility of university students and staff. GOALS AND OBJECTIVES The goal of UMAP is to increase the exchange of university students and staff through cooperation among countries/territories of the Asia Pacic Region. WVSU Student Handbook F 51

The objectives of UMAP 1. To identify and overcome impediments to university mobility. 2. To move beyond bilateral to multilateral and consortium arrangements. 3. Develop and maintain a system for granting and recognizing academic credit.

PRINCIPLES OF THE UMAP EXCHANGE PROGRAM 1.

UMAP programs operate between individual accredited higher education institutions, or consortiums of institutions, on the basis of mutual acceptance of the appropriateness of national accreditation determinations. All public or private higher education institutions located in countries or territories participating in UMAP, and recognized in the participating home country/territory and administrative region as nationally accredited, or as reputable providers of higher education courses, are eligible to participate in UMAP programs.

2. Denition of UMAP participation 2.1 Host and Home universities need to ensure credit recognition prior to exchange. Slight change will be allowed after marting class. 2.2 Use of UCTS as conversion scale for credit is necessary in principle. 2.3 Select ion of courses and universities depends on each university. 2.4 Participating universities may include institutions which have a plan to make use of UCTS for their student exchange and have put into practice as a pilot project. 3. The Exchange Agreement 3.1 Most agreements negotiated under UMAP will be bilateral between institutions, but agreements between governments or systems or combinations of parties can also be appropriate. 3.2 For recognition as a UMAP project an agreement should take proper account of the obligations of home and host instutions.


HOME INSTITUTIONS RESPONSIBILITIES * select students and staff to participate * approve the study programs, including language courses/training, to be undertaken by participating staff and students * recognize work completed completed overseas for credit credit towards awards at the home institution * determine the level of nancial support support to be given to participat participating ing students and staff

* provide appropriate preparatory courses for their students students and staff prior to their departure HOST INSTITUTIONS RESPONSIBILITIES * provide the agreed study programs programs for participating staff staff and students

* provide appropriat appropriate e counselling and other support services services to participants * assist participating students and staff to obtain accommodation at reasonable cost * ensure that appropriate appropriate health health care arrangements are made made for for participating staff and students * take action with the appropriate authorities authorities in the host host country to facilitate the issue of visas and compliance with other entry requirements * ensure appropriate access by participating participating students students and staff to libraries, laboratories and similar facilities * provide any necessary language training FUNDING ARRANGEMENTS Institutions participating in UMAP need to reach agreement on funding arrangements. Matters to be considered may include: * whether students in receipt of of scholarships, scholarships, allowances etc. would would be entitled to retain these benets whilst studying in another country. * whether institutions would be able to waive fees for students coming from overseas, on reciprocal terms, * whether governments would fund the additional additional administrative administrative costs which institutions would incur theough participation in UMAP, * the forms forms of additional additional nancial nancial support that governments governments would make available to subsidise the costs of staff and students studying oversear under UMAP, the extent to which private funding may be WVSU Student Handbook F 53

available to support participation in UMAP and whether instutions would be able to access development assistance funds to assist participation in UMAP

THE UNIVERSITY RESOURCE GENERATION PROGRAM (URGP) AND AUXILIARY SERVICES By virtue of Republic Act No. 8292 otherwise known as Higher Education Modernization Act of 1997, the Ofce of University Resource Generation Program under the Director of URGP was established to supervise, control and manage the Auxiliary Services of the university. The Auxiliary Services support the West Visayas State University’s mission by providing excellent services to students, faculty, staff and other members of the University Community and guests, likewise, maintain positive business relations external to the University. Responsibilities assigned to Auxiliary Services include Hometel Services, Function Hall, Retail Food and Catering Services, Center for Foreign Languages, Review for Licensure Examination for Teachers, Nurses, Agriculturists, Foresters and Career Civil Service for Professionals, Computer and Technology Management Services, Copier Machine Services, Printing, Publications and Book Store Services, Drug Store, and Consumer Goods Services. The Auxiliary Services are managed by Operations Manager with specic responsibilities to perform for the satisfaction of the clients. Furthermore, the Auxiliary Services are aligned in the department for which the service or services is/are offered, as follows:


UNIVERSITY HOMETEL, & CAFETERIA (AND ENTREPRENEURIAL DEPARTMENT (UHCED)) HOMETEL SERVICES:

Lodging Amenities: Fully Air-conditioned rooms Common and private restrooms Built-in Television Function/Conference Hall Function/Conference Centralized air-conditioned for corporate meetings, conferences, seminars and workshops, and conventions that can accommodate 150 guests. Accessible to the lodging room and cafeteria Cafeteria (can accommodate 100 persons) Serves retail food for lunch Accepts catering service and wedding package and banquets Consumer goods and souvenir Items Sells made-to-order “pasalubong” and souvenir items

Note: 24-hour security service

Hometels’ House Rules and Regulations 1.

The use of the conference hall, lobby, and guest rooms is subject to Income Generating Project (IGP) policies and should be properly settled during reservation.

2.

Before checking in, all guests must register completely and truthfully ll up the registration form and the logbook and must present any valid Identication Card for reference. Only registered guests are allowed to use the room. Room billings are payable in/advance before checking in.

3.

Any damage to the hometel property, either by the guest or their visitors/friends, shall be charged to the guest’s account.


4.

Equipment, utensils, and furniture should not be brought outside the Hometel unless approved by proper authorities.

5.

Requests for massage attendants to service the guests, bringing and storing of pets or any animals and any illegal and ammable materials are strictly prohibited. Gambling, cooking or ironing inside the room or anything that is detrimental to the Hometel is strictly prohibited.

6.

Please refrain from making loud noise, or heavy footsteps especially at night. Radio, cassettes, and the like should be used in moderation and with consideration of other guests.

7.

Washing of clothes inside the room are disallowed. Endorse your soiled clothes for laundry to our staff and we will make arrangements with the outside laundry services.

8.

Eating and smoking inside the room are not allowed to avoid habitation of insects and pests.

9.

LIGHTS, ELECTRIC FANS, AIR-CONDITIONING UNITS AND OTHER ELECTRICAL EQUIPMENT SHOULD BE TURNED OFF WHEN NOT IN USE AND BEFORE LEAVING THE ROOM.

10.

Valuable items should be properly secured. Doors should be locked before retiring or leaving the rooms. The management is not liable for loss of valuables inside the room.

11.

Children should be properly supervised to avoid damage to Hometel properties.

12.

Curfew time is 9:00 p.m. Silence is strictly observed.

13.

Lodgers coming in after the curfew time will not be accepted except if prior arrangement has been made.

14.

Room cleaning / making up of rooms starts at 9:00 a.m. and shall only apply for stay-over guests. Kindly hang the “DO NOT DISTURB” sign should you not want to be disturbed or you may inform the ofcer for the day whose name is posted in the bulletin board.


15.

Room keys, TV remote control and any items borrowed from Hometel should be returned at the front desk upon checking-out. Charges for lost items are as follows:  Room Key P250.00 /key P1,000.00 /unit  TV Remote Control

16.

Check-in time 2:00PM/ Check-out time 12:00nn. Should you need to stay longer inside the campus or within Iloilo City, your luggage can be stored in the Staff Room. Requets for early check-in or latecheck-out shall be allowed only for a maximum of two hours subject to room availability.

17.

NO VISITOR IS ALLOWED TO STAY INSIDE THE ROOM, THE LOBBY IS PROVIDED AS THEIR WAITING AREA, AND THEY ARE NOT ALLOWED TO STAY BEYOND 10:00 P.M. A corresponding amount will be charged for violation of this rule.

18.

The Hometel reserves the right on all rules and regulations at any time, which shall become effective immediately, even without prior notice.

19.

FOR PROBLEMS OR QUERIES, PLEASE FEEL FREE TO APPROACH THE HOMETEL STAFF.

20.

If you have any comments please ll up our Guest Comments Form. Your suggestion will be heartily appreciated.


TARIFF RATES

ROOMS

PRIVATE ROOM (Air-conditioned rooms, w/ 2 single beds, w/

SEMI-PRIVATE ROOM (Air-conditioned rooms, w/ 4 single

Cable TV, w/ Toilet

beds, w/out TV, w/ Common Toilet and Bath)  P300.00/pax/night  P375.00/night for single occupant  P200.00 for extra bed

and Bath) P400.00/pax/night  P550.00/night for single occupant  P200.00 for extra 

Outside Clients

bed

P300.00/pax/night  P400.00/night for single occupant  P200.00 for extra 

WVSU Employees/

Student/Alumni/ Guest

P200.00/pax/night  P275.00/night for single occupant  P200.00 for extra bed 

bed

Other Requests for rent: Extra Foam P100.00/pc Bath Towel 20.00/pc Additional Pillow 20.00/pc  

No additional charge for children 12 years old and below when sharing a room/bed with a parent. Check-in time 2:00PM/ check-out time 12:00NN.

FUNCTION HALL (150 to 200 pax/capacity for seminars, conferences, trainings & other affairs) Outside Clients P3,200.00/day  P400.00/hr. 


WVSU (Non-IGP) P2,000.00/day  P250.00/hr 

Amenities:   

   

Fully Air conditioned Common and private toilets Centralized air conditioned Function Hall for corporate meetings, conference, seminars, and conventions that can accommodate 150 guests; a Very quiet and peaceful place for relaxation and meditation Pool side view of the Iloilo Sports Complex Wedding Package and Banquets Caters nutritious meals and healthy dishes at a reasonable price 24-hour security service

Cafeteria’s General Policy and Guidelines 1.

A special fund shall be established for the cafeteria.

2.

The cafeteria shall be the venue to support curricular offerings of the university so that theories taught in classrooms shall be demonstrated in practice.

3. Food prices must be posted in a strategic location that can be a easily seen by the customers. 4.

The cafeteria shall be self-service unless there are practicum

students to serve the customers in the designated “sit in” area. 5.

All university functions shall be catered by the cafeteria through the transfer of fund scheme.

6. Additional personnel will be hired during caterings. 7.

All cafeteria employees and student assistants, and practicum students must deposit/store their bags at the store cabinets located at entrance of the cafeteria.

8.

Bringing of utensils outside the cafeteria is strictly prohibited.

9. Smoking is strictly not allowed in the cafeteria.


UNIVERSITY DEVELOPMENT AND SKILLS ENHANCEMENT DEPARTMENT (UDSED) I. Center for Foreign Languages (Previously the WVSU Language Center)

Offers:

Japanese, Mandarin, Spanish, Korean, French, Italian and English languages for children, teens, adults and professionals; Speech; Reading; Writing; Listening; and Grammar Courses Other English Courses (TESOL, IELTS, TOEIC, English for Foreign/ Asian Students) * Exchange program * Tutorial Services for Koreans and other nationals * Language Festivals * International Students Program * Training in Declamation, Oration, Extemporaneous Speaking, and Oral Presentations * Writing for the School Paper * Basic Journalism POLICIES AND GUIDELINES: The basic mandate of the Center for Foreign languages is to serve the language needs of the local, regional, national and international communities especially those of the ASEAN and Pacic Island countries in English and other languages such as German, French, Spanish, Japanese, Chinese, Korean and Italian. A. Admission and Completion Policy 1. The Center for Foreign Languages advertises the short-term courses or non-degree programs to include the title, description, number of hours required, service fees, professor/facilitators, schedule of enrollment, start of classes and the date of the closing ceremony. 2. The start and end of the classes are arranged by the foreign students of their representative and the Director of the Center for Foreign Languages.


3.

Orientation on university policies, rules, and regulations is given to all students before class starts. 4. A student enrolls by lling up a form at the WVSU Center for Foreign Languages, and pays the corresponding registration fee/course fee based on the nancial plan for the particular training. 5. After the course is completed, the student receives a Certicate of Attendance from the Center for Foreign Languages during the Closing Ceremony. The student must have attended at least 80% of the duration of the course/class before a certicate of attendance can be issued. Foreign Students 1. A foreign student should procure the necessary permits or registrations from appropriate Philippine Government Regulating Agency such as the BID and CHED before enrolling at the Center for Foreign Languages. 2. Four I.D. pictures are required, one for the Center for Foreign Languages, and the other for their individual I.D. to be worn by the student so he can enter the university campus as a student and the other two for the Library. An authenticated copy of his Passport and Visa is also required by the Center. B. Policy on Linkages with Foreign/International Universities 1. A Memo of Agreement (MOA) must be entered into by the WVSU Center for Foreign Languages through the University President and by the representative/s of the agency for foreign students. 2. The MOA must be completed rst and signed by the University President before the deployment of the students. C. Financial Management Policies 1. A special trust fund is established for the Center for Foreign Languages.

2. University Review Center Conducts review classes for Licensure Examinations for Teachers, Nursing, and National Medical Aptitude Test (NMAT).


POLICIES AND GUIDELINES

1.

The University Review Center: a. Oversees the conduct of review classes for licensure examinations, and other private and government qualifying examinations in coordination with the different colleges/units and other interested parties/groups. b.

Coordinates with PRC and other examination-giving bodies

as regards the coverage of the examinations, and other examination-related concerns. c.

Makes a list/pool of reviewers based on their qualications and commitment upon the recommendation of the college/ unit coordinators and students/reviewees. The services of experts outside of the University may be tapped as the need arises, after due consultation with the college/unit/group concerned.

d.

Takes responsibility for the promotion and publicity of the Center to attract reviewees both from within and outside of the University.

e.

Accep ts reviewees who are graduates/students of the University as well as from other colleges and universities in the country.

f.

Determines the review fees and honoraria of reviewers and coordinators taking into consideration the prevailing rates and complexity of the department/unit/college.

g.

Evalu ates the performance of reviewees through special examination like subject area tests, pre-board, etc

h.

Evaluates the performance of reviewers on a regular basis.

i.

Facilitates the assignment and preparation of venues, equipment, and other review-related facilities.

j.

Assists reviewers/reviewees in review related materials

k.

Prepares the schedule of review classes and assigns reviewers for the different areas.

2. Review fees are as follows but subject to change anytime upon

approval of the Board of Regents. Nursing Licensure Examination


WVSU Graduates Graduates of Other Schools Licensure Examination for Teachers WVSU Graduates Graduates of Other Schools National Medical Admission Test WVSU Graduates Graduates of Other Schools

P12,750.00 P15,000.00 P4,000.00 P4,500.00 P4,000.00 P4,500.00

3. Discounts are extended to the following:

NLE—WVSU Graduates a. 50% discount for Honor Graduates b. “5 plus one scheme” — the Center introduces a “ve plus one” scheme. If the student from WVSU can recruit ve student reviewees from other schools, she/he will enjoy a free review fee. c. 5% discount on Siblings - the Center will give 5% discount on siblings who will register on the same review period. One sibling will pay the full amount and the next sibling will enjoy a 5% discount. LET — WVSU Graduates a. Honor Graduates 50% discount to Cum Laude graduates 75% discount to Magna and Summa Cum Laude graduates b. “5 plus one scheme” - the Center introduces a “ve plus one” scheme. If the student from WVSU can recruit ve reviewees from other schools, she/he will enjoy a free review fee. c. 5% discount on Siblings - the Center will give 5% discount on siblings who will register on the same review period. One sibling will pay the full amount and the next sibling will enjoy a 5% discount.

4. Fees must be paid in full before the start of the review. “NO REFUND POLICY” shall be implemented


5. Cash Incentives will 1st place 2nd place 3rd place 4th place 5th place

be given to NLE and LET Topnotchers. P5,000.00 P4,000.00 P3,000.00 P2,000.00 P1,000.00

6. Registration period shall commence at least a month before the Review period

3. Statistical Data and Processing Center Conducts data analysis, encoding, and formatting of research paper; burning and designing of CDs The University Statiscal Data Processing Center (SDPC) is an income generating project (IGP), among others, under the University Resource Generation Program (URGP), which is mandated to efficiently raise funds to subsidize University operating expenditures through provision of research and statistical consultancy services. It takes pride in its pool of research and statistics consultants with varied fields of specialization. Its consultancy staff has the practical experience and professional expertise to provide useful support for all aspects of social science research and data management system to include study planning, management, analysis and interpretation of processed data. The SDPC offers a variety of statistical and computing software which suit the clients’ needs. It is committed to render prompt and quality consultance services to uplift research as a system. Upon request, the Center can offer or bid for research and statistical trainings to include topics on survey design, research or experimental design issues, sample size determination, interviewing techniques, qualitative-quantitative studies, test development and validation, univariate and multivariate statistical analysis, database management, and document management among others.


The Center plans to expand its services for larger and longterm projects, software development, geographic information system (GIS0, and also provide online consultancy. How We Operate Prospective clients are encouraged to contact the SDPC during the early phase of the re-search project, preferably at the design stage of the Research proposal. A consultant is assigned and pertinent issues and problems are dened. Together with the consultant, the research proponent develops the peoject/research design. C lients, who already have approved proposals or

collected data, present these to the Consultants for review and reference. Appropriate analysis and output organization will be recommended. Excel, SPSS, or any other data-friendly software may be used by clients for data entry. Questionnaire data not encoded yet may be brought to the Center for data entry, coding and cleaning for a minimal fee. Disc us s ion of the statistical outputs will be based on the research objectives. Presentation of the results and recommendations will be agreed upon the parties. Minimal fees will be charged after the outputs have been presented and discussed. Official receipt will be issued for all nancial transactions. Schedule of Fees: WVSU Students

A.

B.

Consultation Fee 1) 150 Php - Undergraduate Students 2) 500 Php - Graduate Students (Master’s Degree) 3) 600 Php - Graduate Students (Doctoral Degree) Encoding Fee 1) For Undergraduate Students a) 2.00 Php / respondents (1-5 variables) b) 4.00 Php / respondents (6-10 variables) c) 5.00 Php / respondents (11-20 variables) d) 7.00 Php / respondents (21-31 variables) 2) For Graduate Students a) 3.00 Php / respondents (1-5 variables) WVSU Student Handbook F 65

b) 5.00 Php / respondents (6-10 variables) c) 7.00 Php / respondents (11-20 variables) d) 9,000 Php / respondents (21-31 variables) e) 12.00 Php / respondents (over 31 variables) C.

Processing Fee

1) For Undergraduate Students 75.00 Php / statistical test 2) For Graduate Students 200 Php / statistical test D.

Factor Analysis / Reliability Test 500.00 Php / test

E.

Typing / Word Processing 1) Single Spacing Short: 12.00 Php. 2) Double / 1½ Spacing

Schedule of Fees: Non-WVSU Students

A.

Consultation Fee 1000.00 Php

B.

Encoding Fee 1) 5.00 Php / respondents (1-5 variables) 2) 7.00 Php / respondents (6-10 variables) 3) 10.00 Php / respondents (11-20 variables) 4) 12.00 Php / respondents (21-31 variables) 5) 14.00 Php / respondents (over 31 variables)

C.

Processing Fee 350.00 Php / statistical test

D.

Factor Analysis / Reliability Test 700.00 Php /test

E.

Typing / Word Processing 1) Single Spacing Short: 12.00 Php 2) Double / 1½ Spacing Short: 10.00 Php Long: 12.00 Php. Tutorial Fee

F.


Use of Statistical Software - 200.00 Php / hr. Other Services G.

Fixing 1) Under Graduate / Action Research 2) Master’s 3) Doctoral

- 300.00 Php. - 700.00 Php. - 1,000.00 Php.

H.

PDF Convension (CD writing included) - 20.00 Php/thesis Additional copying of thesis in PDF - 5.00 Php/thesis

I.

Printing of CD Cover

K.

Internet: 20.00 Php / hour

L.

Pringing: 5.00 Php / page

- 20.00 Php/cover

WVSU PUBLISHING HOUSE AND BOOKSTORE (UPHB) PRINTING AND BINDING Books, yearbooks, ofce forms, certicates, business cards, leaets, yers, brochures, posters, souvenir programs, magazines, newsletters, manuals, tabloids, annual reports, school publications and other printing needs through offset printing or risograph printing.

BOOKSTORE: 1)

Selling of faculty-authored books and consigned books

2) Bookbinding of thesis, dissertations and books; Digital I.D.

OFFICE OF STUDENT AFFAIRS VISION

The Office of Student Affairs (OSA) in collaboration with the different colleges, units and external campuses, is committed to facilitate the integral development of students to become self-directed individuals, capable of facing a globally competitive world, equipped with human and moral values, and responsive to the needs of others.


MISSION In the pursuit of its vision, the OSA shall: 1.

Organize leadership and training programs for the development of students’ self-condence, discovery of their strengths and weaknesses so that they may become productive individuals not only in their own personal and professional lives but also as committed citizens of the country.

2.

Estab lish local, national and international linkages with other

institutions/agencies for leadership trainings, cultural, literary and artistic activities, ecological projects, gender-sensitivity trainings and seminars. GOALS AND OBJECTIVES 1.

To plan trainings and maximize the use of existing services in developing democratic skills among its students;

2. To organize leadership and training programs that will help students develop self-condence, discover their strengths and weaknesses so that they become productive individuals in their own professional and work elds; 3. To provide financial help through scholarship programs financial assistance and student labor; 4. To function as integrator of both the students’ and institution’s interests or ultimate goal through professional student development experts; 5. To establish local, national and international linkages with other institutions/agencies through leadership trainings, cultural, literacy and artistic activities, ecological projects, sensitivity-gender trainings, seminars and the like; 6. To establish a dynamic and person-oriented guidance services and programs addressing the student needs and concerns; 7.

To provide a safe and healthy environment complete with

opportunities for students to develop their skills needed for optimum learning in the university. 8.

To de velop students’ sincere concern for their community and to

encourage them to sponsor projects for its improvement.


9. To generate students’ awareness of local and global problems so that they can address them in acceptable ways. 10. To help students become good citizens of the country and of the world. The OSA takes charge of the following: Guidance, University and College Student Councils, Accredited Organizations and Interest Groups, Student Publications, Student Labor, Scholarship Grants (Public, Private and Institutional), University Dormitory and Cafeteria, SAFE loans and scholarships, STFAP, Testing Center, International Students, and Student Awards and Recognitions.

THE UNITS UNDER THE OSA UNIVERSITY GUIDANCE CENTER

The Guidance Center offers the following services: Counseling Services. Counseling services are offered both individually and in groups. Counseling includes the following areas: personal, vocational, educational, crisis interventions, chemical dependency and sexual harassment. Testing Services. The University Testing Center administers mental Ability and Personality tests to all incoming freshmen and transferees. These tests will assess the mental ability and discover the personality traits of each student. This would lead to the development of self-awareness after knowing ones strengths and limitations. Among the counselling tools and techniques, tests are the best source of information about each individual student. Thus, test results will provide sufcient data for use in counselling and group guidance sessions. Individual Inventory Services. The Guidance Center updates students’ cumulative records. The records include the personal, educational, health and other data about the student. Research and Extension Services . Counselors are encouraged to do action researches. Areas identied as common problems of students such as boarding houses, campus climate, academic concerns, chemical dependency and sexual harassment are being explored. WVSU Student Handbook F 69

Placement Services and Career and Occupation Services. The Guidance Center coordinates with deans of different colleges for educational placement of students. It also establishes linkages with educational, industrial and commercial institutions for job placement of students. Follow-up Services. Referrals for students with learning difculties and failures are followed through in their academic studies. Orientation/Information Services. Annual orientation programs for new students prior to enrolment for the academic year are conducted. The OSA likewise provides on-going group guidance activities for students by college/unit. Special Services and Programs. Special services like peer counseling, and nicotine, alcohol and drug abuse prevention program are provided. The center also handles problems on sexual harassment, battered women and sexual violence.

SCHOLARSHIPS (BOR Res. No. 147-2008) Scholarships should be processed 2 weeks before enrolment and completed on or before the last day of enrolment. It will be forfeited/ waived if this is not followed. Scholarships in the University are classied as follows:

I. INSTITUTIONAL SCHOLARSHIPS A. ENTRANCE SCHOLARSHIP. This is extended by the University to valedictorians and salutatorians from public and private high schools. Valedictorians are entitled to full exemption from tuition and administrative miscellaneous fees, whereas salutatorians are entitled to only 50% exemption from tuition and administrative miscellaneous fees. B. ACADEMIC SCHOLARSHIP

Coverage and Limitations: 1. This is awarded on a semestral basis to regular students with 70 E WVSU Student Handbook

GPA of 1.5 or better with no grade lower than 2.0 in any subject including NSTP. 2. They are entitled to free tuition fee and administrative miscellaneous fees only. They have to pay the University supplementary fees. 3.

They must carry a regular load of at least fteen (15) units.

4. Grantees enjoy no other scholarship or study grant. 5.

Incomplete grades should be completed immediately prior to enrolment of the nextsemester before students can avail of the scholarship. This excludes Thesis Writing which provides one (1) year to complete.

Required Documents: 1.

Copy of grades from rst year to the present signed by the Registrar.

Duration of the Scholarship: The scholarship is good for four (4) years as long as the student maintains a GPA of 1.5 or better with no grade lower than 2.0 in any subject including NSTP.

C. SERVICE GRANTS

Coverage and Limitations 1.

Full exemption from tuition and administrative fees in the First Semester but supplemental fees must be paid by the following grantees: All ofcers of the University Student Council and Chairperson of High School and College Student Councils Staffers of the University Publication and Editors-in-Chief and Managing editors of the college publications WVSU Student Handbook F 71

Corps Commander of the Students’ Military Training 2.

The ofcers of the Student Councils can enjoy the same privileges in the 2nd semester if the Advisers recommend them to the University Scholarship Committee vouching that they have faithfully served the Council and have liquidated all nancial obligations in the previous semester.

3. The staffers of the University Publication, the Editors - in - Chief and Managing Editors of the College Publications can enjoy the same privilege in the second semester if they have come up with one or two publications in the rst semester. If they have not, they forfeit the service grant. If they come up with one publication and only in the second semester, the service grant will be for the 1st semester of the following year. 4. Fifty percent exemption from tuition and administrative fees shall be granted to the following: Councilors of College and High School Councils Staffers of College publications College representatives to the University Student Council Chief Justice and members of the Supreme Court Chairperson and members of the University Student Electoral Committee (Note: for Second Semester only). 5. Rules to be observed by the University Choir (Panayana), University Little Theater, University Varsity Athletes, and University Band to enjoy Service Grants: a. Scholarships shall start on the second year to provide the chance for freshmen to prove themselves worthy of the scholarship. b. A student must have a load of at least 15 academic units per semester and no grade lower than 2.5 in the previous semester. c.

Varsity athletes with a load of at least 15 units per semester with no grade lower than 2.75 in the previous semester. All incomplete grades must be completed before the enrolment in the next semester before the scholarship can be enjoyed.

72E WVSU Student Handbook

d. Varsity athletes must have recommendations from their coach and the University Athletic Director vouching for their active participation in sports and sports competitions and their academic qualications. e. University Little Theater members can enjoy the grant if they have been actively involved in the production of at least one (1) play per semester. If only one (1) play is produced, prospective grantees can enjoy the grant only in the succeeding semester with the recommendation of the adviser. The Director and two (2) lead roles in the play will receive full exemption only from tuition fees and administrative fees. Supporting role in the play, not to exceed two (2), will pay only 50% of the tuition fee. Supplemental fees shall be paid by the grantees. f.

Only University Choir members who have rendered service to the University at least ve (5) times during the semester qualify for the service grant in the next semester with the recommendation of the adviser.

g. External Campuses have their own policy regarding service grants. Documents Required for Service Grants 1. A copy of grades signed by the Registrar from rst year to the present year submitted to OSA on or before the last day of enrolment. 2. A Certication of completion from the teacher who has given him/ her an incomplete grade that he has completed but has not forwarded the completed grade to the Registrar. 3. A letter of recommendation from the adviser who vouches that the grantee has complied with the requirements.


D. SCHOLARSHIP for WVSU EMPLOYEES’ DEPENDENTS

Coverage and Limitations 1. This scholarship is a privilege given to children of permanent employees of the University. 2. Their children enjoy free tuition only. 3. All their legitimate children can enjoy this grant from Kindergarten to college. 4. A child can enjoy the grant only for four (4) years of college. No extension of the grant is allowed on the 5th year of college unless the course is a ve (5) year course. 5. Application must be submitted to the OSA on or before the last day of enrolment. E. FINANCIAL ASSISTANCE TO STUDENTS

Socialized Tuition Fee Assistance Program (STFAP) This is implemented by the University by virtue of Board of Regents (BOR) Res. No. 81, s. 2001. This program aims to extend equal opportunities and make education accessible through socialized tuition and student assistantship. In general, all undergraduate students are charged tuition/ matriculation and other miscellaneous school fees. However, the actual amount to be paid by the student may be lower depending on the income bracket in which the student falls. There are nine (9) income brackets classifying students based on their families’ annual income determined by the socio-economic indicators based on documents submitted, home visit results, etc. The following are income brackets and the subsidy enjoyed by the students:


BRACKET 1 2 3 4 5 6 7 8 9

TUITION FEE SUBSIDY 100% 75% 50% 25% None; pays full tuition Pays 25% more or higher Pays 50% more or higher Pays 75% higher Pays 100% higher

Students with pre-need educational plans and those who are recipients of private or government scholarships are evaluated and classied according to their income bracket but not lower than Bracket 5. As such, if the gross family annual income falls within the range of Brackets 1-4, they shall be automatically classied as Bracket 5. Students who fail to apply for STFAP are automatically assessed under Bracket 9. Transferees are automatically assigned Bracket 9. Summer classes are not covered by STFAP. Students taking summer classes are assessed on approved school fees. Students are re-assessed after two academic years from the date of approval of STFAP application. Reentering students who are previously STFAP grantees shall not anymore apply unless their approved application has already lapsed. Irregular students with academic load of 15 units or below are not qualied to apply for STFAP. They will automatically fall under Bracket 9. Brothers and sisters should le separately.


F. STUDENT ASSISTANTSHIPS

1.

Only students who belong to Brackets 1-3 and are recommended by University and unit heads are accepted by OSA to work as student assistants.

2.

No student assistant is allowed to work for a relative as his

supervisor. 3.

A student assistant must report for work according to his/her schedule. He/she cannot report at his/her convenience. If any pressing matter necessitates his/her absence during his work schedule, like practices for nal exams/projects, he/she must obtain prior permission from the supervisor or else he will be marked absent.

4.

A st u d ent assistant must submit his/her DTR and accomplishment report a day after the last day of the month.

5.

Late DTR and accomplishment report may mean delayed

salary for the SA. Consistent late DTR and accomplishment report submission is cause for termination by OSA upon recommendation of the unit/ ofce head. 6. A student assistant must apply every semester for renewal. 7.

A student assistant’s service must not exceed 80 working hours every month. The compensation is Php. 25.00 per hour

8.

The salary of a student assistant is chargeable to the funds of the ofce where the SA is working.

9. A student assistant becomes automatic member of the WVSU Association of Student Assistants (ASA) and must attend and participate in ASA meetings and activities. 10. In case the student assistant decides to stop working, he/she must notify his/her supervisor in writing. The supervisor in turn must notify the OSA so that the OSA will not include the name in the payroll.


2. GOVERNMENT SCHOLARSHIPS A. SK and Barangay Scholarships I. Coverage and Limitations The study grant shall cover full exemption from tuition fee and administrative miscellaneous fees. Supplementary miscellaneous fees, however, shall be paid by the grantees. The following are covered: punong barangay, sangguniang barangay members, the barangay treasurer, secretary, and legitimate single dependents of elected barangay ofcials during their incumbency. Only a maximum of two (2) qualied legitimate single dependents of the barangay ofcials during their incumbency are allowed to enjoy the scholarships for four (4) years. The barangay ofcials, their dependents and the ofcials of the Sangguniang Kabataan can avail of the study grant at WVSU and its external campuses, provided that their area of jurisdiction is within the Province of Iloilo or Iloilo City (for main campus applicants); provided further that the course being enrolled is not offered in the State University or State College nearest their area of jurisdiction or residence. II. Qualications of Applicants A. For rst year applicants

1.

He/She must be a legitimate child of the incumbent barangay ofcial as certied by the DILG

2. The bar an gay or Sangguniang Kabataan official is not undergoing suspension upon the student’s application for the study grant as certied by the DILG. 3.

He/She must be single and must not be more than 21 years old (except for elected barangay ofcials themselves who may be more than 21 years old)


4. A high school graduate whose average is 80% or higher with no grade lower than 80% in any subject in the last grading period 5. B.

He/She has passed the WVSU and College Admission Tests

For Renewal 1.

Must carry a regular load of at least 15 units

2. Must have earned a grade point average (GPA) of 2.50 or better in the preceding semester, with no grade lower than 2.5 in all subjects. 3.

Must not drop more than one subject (whether authorized or unauthorized)

III. Required Documents The required documents must be processed and submitted to the Ofce of Student Affairs on or before the last day of enrolment. If not

processed on time, the grantee forfeits the grant. To be submitted once together with new application: High school report card Results of the WVSU and College Admission Tests Birth Certicate (NSO) Marriage Contract of parents Certicate of Good Moral Character for incoming grantees

To be submitted every application: Certication from the DILG that the applicant is an incumbent SK or Barangay Ofcial, or a single legitimate dependent of the incumbent barangay ofcial and that the ofcial is not charged with any administrative or criminal charges. Copy of grades of the preceding semester signed by the registrar. ITR of parents or Certication from BIR that they are exempted from paying their taxes.


IV. Conditions for Assistance The Grantee shall: 1. Carry a full semestral load as prescribed by the approved course curriculum. 2.

Maintain a grade point average of 2.5 or better in the

preceding semester with no grade lower than 2.5. 3.

Finish the course within the prescribed course duration (4 years in most courses).

4.

Enjoy no other scholarship or study grant while enjoying the grant.

5.

Shift to another course only once on his/her second year. The transfer must be approved by the Dean of the college where he/she belongs and the Dean of the college where he/she wants to transfer.

6.

Forfeit the study grant once he/she transfers to another school and returns to WVSU.

7.

Comp le t e immediately incomplete grades prior to enrolment of the next semester before he can avail of the scholarship grant. This excludes Thesis Writing which provides one year to complete. No incomplete/failing grades upon renewal of scholarship.

V. Termination of Study Grant Scholastic deciency Falsication of ofcial records Membership/ participation in any subversive organization to overthrow the government Transfer to another school or shifting of course without consent Non - availability of funds of the University Upon expiration of term of the barangay ofcial or upon ling of administrative or criminal charges against the barangay ofcial When the grantee is found guilty after due process of an offense that merits a suspension.


C. STUDENT ASSISTANCE FUND FOR EDUCATION (SAFE) – SCHOLARSHIP and LOAN 1.

Per CHED memorandum Order No. 26, s. 2008, SAFE for SCHOLARSHIP is a student assistance program which aims to help poor but deserving incoming freshmen in tertiary education. This is a 4-year program given to college freshmen enrolled in CHED priority courses such as Forestry, Agriculture, Teacher Education, English, Math or Science which aims to improve graduation rate at the tertiary level and contribute to the stock of high-level manpower of the country.

2.

SAFE for LOAN is a student assistance program which aims to help nancially needy students who are in 3 rd or 4th year or graduating year of study in CHED priority courses such as Forestry, Agriculture, Teacher Education, English, Math or Science. It aims to improve graduation rate at the tertiary level and contribute to the stock of high- level manpower of the country. The loan is payable within 2-5 years after graduation.

D. OTHER GOVERNMENT SCHOLARSHIPS * Buenavista Municipal Scholarship * Citizen’s Battle Against Crime (CIBAC) * Cong. Jerry Treñas * Commission on Higher Education (CHED) * Dept. of Science and Technology (DOST) * Democratic Independent Workers’ Association (DIWA) * DBP DEEP * Gabriela

* Iloilo City Scholarship Program * Iloilo Provincial Government Scholarship Program “Iskolar ng Iloilo” * Municipality of Jordan, Guimaras Scholarship Program * RA 6963 Scholarship * Sen. Ralph G. Rector Educational Assistance Program (REAP)

PRIVATE SCHOLARSHIPS. A private scholarship is for any four year undergraduate degree student. The grantee must be a bonade student of WVSU, of good health and of good moral character. The student must be a natural-born Filipino citizen. The student must 80 E WVSU Student Handbook

have no failing grade, must maintain a semestral average of 2.5 or higher. Other qualications will be required specic to the scholarship offered. Existing scholarships or benefactors follow: · · · · · · · · · · · · · · · · · · ·

The Albarracin Scholarship Alimodiananon sa Amerika (ALSA) Alfonso G. Tan Atty. Mehol Sadain Big Bend Filipino American Association (BBFAA) Campus Bible Fellowship Charlot-Quitiquit-Turner Christian Fellowship COM Alumni Batch ‘91 Medical Dr. Emiliana Carmona Dr. Patrico Palmes Dr. & Mrs. Mark Rebadulla Dr. Merna G. Rico-Lopez Esteban Javellana Eva & Edward Underwood Filipino American City Employees of San Jose (FACES) Felixberto Onglatco III First Gentleman “Bagong Doktor” HALIGI Foundation, Inc.

·

HS Class 1975

· · · · · · · · ·

Jose B. Ledesma Medical Le Jumont Pharmaceuticals Medical Lim Peng Medical Loyola Education Plan Luz Balderas Gonzales Founation, Inc. Luis Jose Maria Ong Medicus Medical Metrobank Foundation Nimia S. L. Lopez Memorial Scholarship and Financial Assistance Program OWWA Education for Development Scholarship Program Perla Arguelles Pinoy MD Project 20 Ruth Tirol-Jarantilla SM Foundation Tagamolila Family Foundation

· . · · · · ·


· · ·

Teacher Education Tiu Cho Teg Foundation University Student Council

·

UPSTEP

· ·

Viable Innovative College (Capiz) WVSU-COM Alumni Association Medical WVSU-COM Alumni International Chapter Medical

·

WVSU-Calinog Campus

1. 2. 3. 4.

Entrance Scholarship Academic Scholarship Government Scholarship Service Grants

WVSU-Janiuay Campus

1. 2. 3. 4.

CHED-Special Study Grant for Congressional Districts SEAGEAP Scholarship Catedral-Tad-y Student Assistance Program Grand Alumni Association Scholarship

WVSU-Pototan Campus

1. 2. 3. 4.

Entrance Scholarship Academic Scholarship Government Scholarship Private Scholarship a. Pototan Circle International (PCI) b. PCAS Multi-Purpose Cooperative c. PTA Scholarship d. Class ‘75 Scholarship 5. Service Grants WVSU-Lambunao Campus

1. 2.

3. 4. 5. 6. 7. 8. 9. 10.

SK and Barangay Scholarship SAFE Scholarship CHED-Special Study Grant for Congressional Districts PDMSP-Pres. Diosdado Macapagal Scholarship Program Service Grants Varsity Players Philippine Army ROTC Scholarship Grants WVSU Employees’ Dependents Technical Education and Skills Authority (TESDA) Private Scholarship (Lambunao National Foundation Inc.)


UNIVERSITY STUDENT COUNCILS Federated Supreme Student Council (WVSU-FSSC) In compliance with Republic Act No. 8292, known as the “Higher Education Modernization Act of 1997” approved on June 6, 1997, and with Commission on Higher Education Memorandum No. 3 series of 2001, with the subject of revised IRR of above Republic Act approved on January 17, 2001, the Student Councils of the West Visayas State University system elect the Federated Supreme Student Council ofcers and members. The members of the Federation are exclusively the respective College Student Councils of Lambunao, Pototan and Calinog Campuses and the University Student Council of the Main campus. The members of the Federation Board of Directors are the representatives from each of the member student councils of all campuses of West Visayas State University. The number of representatives shall be proportionately determined with one seat for every seven hundred fty (750) students. However, if the excess population shall exceed three hundred seventy ve (375), an additional seat shall be given. Each campus is guaranteed 1 seat no matter how small its population. The Federation Board of Directors shall elect the following positions: 1. Chairperson 2. Vice-Chairperson 3. Secretary 4. Treasurer The chair of the Federated Student Council sits with the Board of Regents as STUDENT REGENT. ELECTION

There shall be a Federated Student Council Electoral Committee which shall be composed of all outgoing members of the Federation Board of Directors together with the Federation Adviser who shall facilitate the election of the new set of ofcers on the third Friday of April.


ADVISER The Federation Board of Directors shall elect and recommend its advisers through a resolution. The Federated Student Council shall have a permanent faculty who shall render technical guidance, assistance, and support to the FSC.

University Student CouncilS (USC) The University Student Council (USC) is the supreme student organization of the WVSU main campus. The USC has jurisdiction over the entire student body of the main campus. It is under the supervision of the OSA. The USC is composed of the Chairperson, Vice-Chairperson and 18 councilors elected at large or in a university-wide election as ofcers and the entire student body in the main campus as members. The USC has two major branches, they are: The University Student Court · The University Student Court is tasked to uphold the university student constitution; promote, respect and defend student’s rights and welfare with due process of law. ·

All cases shall be led in the ofce of the court secretary or any deputized court personnel or any Justice-in-charge in the respective judicial province whose ofce is located at the USC.

·

All complaints led must be written in triplicate copies for the court, respondents and the aggrieved party.

·

There will be no student lawyers; every accused or complainant will act as counsel for himself.

The University Student Electoral Committee (USEC) The University Student Electoral Committee is tasked to discharge all functions relating to elections, plebiscite or referenda.

College Student Councils · · · · ·

Agriculture and Forestry Student Council (AFSC) Arts and Sciences Student Council (ASSC) Education Student Council (ESC) Graduate Education Council (GEC) High School Student Council (HSSC)


· · · · ·

Mass Communications Student Council (MCSC) Medicine Student Council (MSC) Nursing Student Council (NSC) PESCAR Student Council (PSC) Sanggunian ng mga Mag-aaral sa Mababang Paaralang Laboratoryo (SMMPL) Institute of Information and Communication Technology Student Council (IICTSC) College of Business and Management Student Council (CBMSC)

· ·

ACCREDITED UNIVERSITY AND COLLEGE ORGANIZATIONS, CLUBS AND INTEREST GROUPS List of Accredited University and College Organizations, Clubs, and Interest Groups as of SY 2010-2011 STUDENT COUNCILS

1. 2. 3. 4. 5. 6. 7. 8. 9.

Arts & Sciences Student Council Business & Management Student Council College of Mass Com Student Council College of Nursing Student Council Education Student Council High School Student Council IICT Student Council PESCAR Student Council Samahan ng Mga Mag-aa ral Sa Mababa ng Paaral ang Laboratoryo 10. Medicine Student Council PUBLICATIONS

1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Forum Dimension (University) ICON (IICT) The Innovator (CBM) The Lifeline (CON) SILAK (COE) Dynamics (COP) Pen Blazers (ILS-Elem.) The Blue Quill (ILS-Secondary) The Courier (CAS) The Mediator (CMC)


11. Vital Signs (COM) 12. Pinnacle (CAS-Graduate School)

UNIVERSITY-BASED 1.

2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.

Association of Student Assistants (ASA) Campus Bible Fellowship (CBF) Campus Crusade for Christ (CCC)- Undergraduate College Red Cross Youth (CRCY) ECO Guild Junior Jaycees WVSU Chapter Knight of Columbus WVSU Council Moriah Campus Ministry OIKOS PANAYANA Samahan ng Mga Mag aaral (SUMAMA) United Volleyball Enthusiasts Club (UVEC) University Math Club (UMC) WVSU Debate Society (WDS) WVSU Mountaineering Club (WMC) Youth for Christ (YFC)

Fraternity / Sorority 1. Tau Gamma Phi 2. Alpha Phi Omega International Service Org.

COLLEGE-BASED College of Arts and Sciences 1. Arts & Sciences Society of English Majors (ASSEM) 2. MICROBIA 3. Political Science Students Organization (PSSO) 4. Social Science Students Society (3 S) 5. Society of United Mathematicians and Statisticians (SUMS) College of Education 1. Association of Early Childhood Education Students (AECES) 2. Association of General Education Students (AGES) 3. Association of Science Teacher Educators in the Philippines (AESTEP) 4. Circle of Mathematicians (COM)


5. 6. 7. 8. 9. 10.

English Majors Association (EMO) Kapisanang Diwa at Panitikan (KADIPAN) Organization of Physics Majors (OPM) Science Teachers Major Association (STEMA) Social Science Students Society (3 S) Special Education Students Association (SPEDSA)

11.

SMILE

ILS – Secondary 1. Future Homemakers of the Philippines (FHP) 2. KAPAGFIL 3. Modern Historians Club (MHC) 4. Alpha Scintilla Science Club 5. Senior Red Cross Youth 6. Z-Club of ZONTA International Club of Iloilo City I PESCAR 1. Himig Kanluran (HK) 2. Irong-Irong Dance Company 3. Rondalla Ensemble College of Medicine 1. Bisayang Doktor (BISDOK) 2. Order of Asclepius Mass Cummunications 1. DEVCOM Society 2. Young Journalists’ Society (YJS) 3. Broadcasting Guild 4. Studiositas IICT

1. ALIMA Artist Group 2. LINK.EXE 3. Multimedia Majors Society 4.

E-Pulse. Net

College of Nursing

1.

Student Nurses Association of the Philippines (SNAP)


College of Management

1. Association of Cooperative Management Students (ACMS) 2. Associat ion of Hotel &Restaurant Management Students (AHRMS) 3. Tourism Students Society

UNIVERSITY DORMITORY Requirements for the Admission of New Dormers:

1.

Applicants must be from the outskirts of Iloilo preferably from STFAP brackets 1-4

2. Parent or guardian and child must see the Dorm Manager for interview. 3.

If accepted, parents must ll up the parent’s permit sheet and contract, sign the conformity sheet that both conform to the rules and regulations of the dormitory.

4. Pay P1,500 (one month advance, two months deposit) to cashier. a) One month advance is for the month of June. b) The two month deposit will be for the succeeding months in case the resident could not pay on time. 5.

Monthly payment beginning July will be paid to the cashier.

6. For the use of personal appliances the following shall be paid: a) Electric fan - Php. 100 b) Radio - Php. 50 c) Cellphone Charger - Php. 50 7.

Reservation through telephone is not allowed.

8.

Slots are rst come, rst served basis.

Requirements for the Retention of Dormers: 1. The Dorm Manager recommends the retention or expulsion of dormers depending on records of their previous conduct in the down. Prohibitions: 1. Bringing classmates inside the bedroom. 2. Bedroom hopping


3. Shouting and talking loudly. 4. Bad manners and bad attitudes. 5. Bringing rice cooker and at iron. 6. Putting marks on the wall Reasons for Expulsion from the Dorm: 1. No permit slip when going out beyond curfew. 2. Passing through the window to enter the dorm, or staying out of the dorm beyond curfew. 3. Stealing money and other belongings of co-dormers. 4. Showing disrespect for Dorm Manager and quarreling with fellow dormers. 5. Drinking liquors, smoking and using prohibited drugs. 6. Not cleaning assigned rooms and cr’s.

Student Awards and Recognition The OSA takes charge of elding WVSU representatives to local, national and international competitions such as JENESYS, BAYER Young ENVIRONMENTAL ENVOYS, AYALA Young LEADERS Congress, TEN ACCOMPLISHED YOUTH ORGANIZATIONS, TEN OUTSTANDING STUDENTS of the PHILIPPINES, TEN OUTSTANDING STUDENTS OF ILOILO CITY, and many more.

CONDUCT AND DISCIPLINE Rights of Students Subject to the limitations prescribed by law, University policies and regulations, every student of WVSU: a. Has the right to receive quality education in line with national goals, educational objectives and standards of the University; b. Is ent itled to advisement and guidance to enable him to

understand himself, make intelligent decisions and to select from the alternatives in line with his potentials; c.

Shall have the right to participate in the formulation of policies of the University affecting her/him;


d. Shall have the right to the enjoyment of the constitutional guarantees of free speech and press, the right to express and pursue his opinions on any subject, provided that such expressions shall not disrupt the normal operations of the University; e. Shall have the right to establish, join and participate in organizations and societies not contrary to law; f.

Shall have the right to avail of all student services - medical, dental, libraries, etc. as well as of reasonable protection within the University premises;

g. Shall have the right to be informed of the rules and regulations affecting her/him; h. Shall have the right to participate in curricular and co-curricular activities subject to existing University rules and regulations; i.

Shall be entitled to respect as a person with human dignity; full physical, social, moral and intellectual development and humane and healthful conditions of learning;

j.

In the tertiary and higher level, shall enjoy academic freedom;

k. Shall have the right to seek redress of grievances against any wrong or injustice committed against him by any member of the University community in accordance with the dened channels of authority. l.

Shall not be subject to disciplinary action without due process;

m. Shall have the right to access to his records for purposes of determining his academic performance; n. Shall have the right to pursue his course of study therein up to graduation except in cases of academic deciency or violation of disciplinary regulations; o.

Shall be entitled to expeditious issuance of certicates, diplomas,

transcript of records, grades, and transfer credentials; p. Shall have the right to free expression and information and to publish school newspaper or other similar publications in accordance with Article 137; q. Shall be free from any form of unreasonable search and seizure; except when made at the point of ingress or egress by authorized personnel of the University. Articles, illegal or violative of University rules and regulations, discovered by duly authorized personnel shall


subject the student to administrative discipline. Searches can be made by duly authorized personnel even without search warrant when the student is committing or has just committed a crime or any serious infraction of University rules and regulations; and r.

Shall have the right to peaceful assembly subject to the regulation of the University and existing laws.

Duties and Responsibilities of a Student Every student has the following duties and responsibilities: a. Abide by the University rules and regulations; b. Know the history and philosophy of the University and the ofcial University songs; c.

Help keep the University campus and buildings clean;

d. Uphold the good name of the University by practicing personal discipline, honesty, patience, fortitude, emotional stability, selfcontrol and positive attitudes and values; e. Strive to live an upright, virtuous and productive life; f.

Exert his utmost to develop his potentials for service, particularly by undergoing an education suited to his abilities, in order that he may become an asset to himself and society;

g. Respect the customs and traditions of the Filipino people, the duly constituted authorities, the laws of the land, and the principles of democracy; h. Participate actively in civic affairs and in the promotion of the general welfare; i.

Exercise his rights responsibly with due regard for the rights of others;

j.

Respect and cooperate with teachers, fellow students and school authorities in the attainment and preservation of peace and order in the University and society; and

k. Help in the observance of individual and social rights, the strengthening of freedom, and the fostering of cooperation among nations in pursuit of progress, prosperity and world peace.


Rules and Regulations on Conduct and Discipline. Students shall, at all times, observe the laws of the land and the rules and regulations of the University. Deans or various Unit Heads may, after due consultation in the form of deliberation with the faculty and staff, promulgate rules on conduct and discipline for peculiar application to the respective units. Each college or unit may adopt a uniform to be approved by the Board of Regents.

Grounds for Disciplinary Action shall be as Follows a. Any form of cheating during examinations or any act of dishonesty; b. Carrying within the premises of the University any rearm, knife with blade longer than 2½ inches, or any other dangerous or deadly weapon; except, those allowed by and for duly constituted authorities; c.

Drinking alcoholic beverages, or drunken misbehavior within the University premises or in any area while performing Universityrelated activities.

d.

Unauthorized or illegal possession or use of prohibited drugs or

chemicals; e. Gross and deliberate discourtesy; f.

Creating serious disturbance of the peace within the University premises or participating therein resulting in violence or damage to property or persons;

g.

Intentionall y making false statement of any material fact, or practicing or attempting to practice any deception or fraud in connection with admission, registration, promotion or graduation from the University.

h. Smoking and gambling within the University premises; i.

Any violation of law committed within the University premises;


The Administrative Sanctions are as Follows: a. Warning

Warning shall be issued in writing by University authorities to students committing the following: smoking on campus; having three (3) unexcused absences; wearing incomplete uniform; disrupting classes or assemblies; littering, posting bills in unauthorized areas; and similar offenses specied by the Deans and Unit Heads as per Section 2, of this Article. b. S uspensions

(1) One day suspension for three (3) warnings within the same semester (2) Three to ve school days suspension for the following: cheating; entering the campus or classroom drunk; drinking intoxicating drinks inside the campus; inciting a quarrel or quarrelling inside the campus; verbal assaults; inciting students to commit unlawful acts; vandalism; threatening other students and members of the staff from discharging their duties; threatening, coercing or intimidating any student to attend any activity or to be absent from the class; physically attacking another student without offenses specied by the Deans or Unit Heads as per Section 2 of this Article. (3) Suspension until the end of the semester may be meted for the following: Theft; extortion; insubordination; tampering or forging of school records and other relevant documents; assaulting students or persons in authority; carrying deadly weapons; plagiarism; publishing or circularizing derogatory statements about the University, its staff members or fellow students to include unauthorized notices, streamers and placards; carving, tracing and writing or drawing on walls, chairs, tables or other school property; other offenses as determined by the University grievance committee and disciplinary board. c.

Dismissal or expulsion shall be meted out for the following offenses:

Participating in activities which tend to subvert or overthrow the existing government; act of lasciviousness and moral turpitude; injuring on purpose, another person with a knife or any bladed weapon or any lethal instrument or object; WVSU Student Handbook F 93

possession and distribution and/or using dangerous drugs on campus; participating in hazing; physically assaulting a teacher or University staff or any other person; committing any violent act while participating in national and institutional strikes, rallies, and demonstrations; gross immorality or agrant indecency; arson; conniving with bad elements in deliberately attempting to sabotage, steal or place the school in danger or in great embarrassment; acting as accomplice in any form of crime against persons and/or property; stealing test questions and/or disseminating the contents to other student; taking the examination in place of another student.

Grievances and Disciplinary Procedure: The acts enumerated in Article 142 approved by the Board of Regents, with their corresponding penalties, shall be used as basis in imposing penalties by those concerned. The Dean of each college shall create a grievance and disciplinary board composed of the Associate Dean as Chairman with the college guidance counselor, the curriculum year advisers and the college council representatives to the USC as members which shall hear complaints and recommend actions to be taken on cases brought to it. There shall be a University grievance and disciplinary board to which decisions of the college grievance and disciplinary boards may be appealed by the aggrieved party. The University grievance and disciplinary board shall be composed of the Dean of Student Affairs as Chairman, and the Director of Instruction, the Dean of the college to which the respondent and the complainant belong, two (2) faculty and/or staff members to be designated by the University President and two students to be designated by the USC Chairman as members. Any complaint shall rst be presented to the faculty adviser orally for an oral decision within two(2) working days. Any party not satised with the oral decision of the faculty adviser may elevate the case orally to the Dean within three (3) working days. All cases not settled orally may be brought by the aggrieved party in writing to the college grievance and disciplinary board.


The grievance and disciplinary boards, in their deliberations of cases, shall follow such procedure that safeguards the rights of both complainant and respondent. Respondents in a disciplinary case heard by the grievance and disciplinary boards shall be accompanied by a counsel of his choice. The decisions of the college and/or University grievance and disciplinary boards shall be submitted to the Dean concerned or the University President for execution. Any student called for investigation but fails to appear without valid reason within forty (48) hours after receipt of the written notice shall be considered in default and the investigating board shall proceed with the investigation of the case ex parte and shall promulgate a decision on the basis of the evidence available. Any disciplinary action taken against a student shall be reported immediately to his parents or guardians and all Deans and Unit heads.

POLICIES OF THE UNIVERSITY POLICIES AND GUIDELINES GOVERNING STUDENT COUNCILS/ ACCREDITED / ORGANIZATIONS / INTEREST GROUPS AND THEIR ACTIVITIES (APPROVED BOR MARCH 4, 2010) I. Background A. Rationale Balancing between academics and co-curricular activities is part of a student’s life. Education is not conned in the four walls of the classroom alone. Students learn about responsibility and leadership through student organizations and related activities. As an educational institution, WVSU provides learning opportunities for students to develop their talents, abilities and leadership skills by allowing them to manage their student organizations in a framework by which they can be assisted and supervised by faculty advisers to ensure that their activities can promote proper growth and development. WVSU Student Handbook F 95

B. Organizational Structure All student organizations are under the umbrella of the Ofce of Student Affairs (OSA) which will supervise and coordinate matters pertaining to student organizations and their activities. Specically, university organizations and their activities will be handled by the OSA. College organizations and their activities will be handled by the respective college committees for student organizations (CCSO) assigned and chaired by the college deans/ directors for this purpose. External campuses may have their own similar organizational structure. C. Scope of the Guidelines The WVSU Guidelines for Student Organizations and Activities covers all student organizations including those at the external WVSU campuses. However, the external campuses may observe similar rules and policies applicable to their situation provided they do not run contrary to the WVSU Guidelines for Student Organizations and are in consonance with the WVSU University Code and Student Handbook. II. Classications of Student Organizations A. Accordi ng to Scope of Membership 1. University Organizations - are student organizations whose members come from two or more colleges/institutes in the university. 2.

Colleg e Organizations - are student organizations whose

members come from one college/institute. 3.

Class Org anizations - are homeroom, curriculum or subject student organizations whose members belong to academic program courses.

Examples: University Organizations

College

Class

University Student Council

Arts & Sciences Student Council (CAS)

E-Pulse net (IICT)

Forum Dimension

The Lifeline (CON Publication

MMS (IICT)


Association of Student Assistants Broadcast Guild (Mass Com)

CAS Senior Curriculum

Campus Crusade for Christ

Political Science Students Society (CAS)

BEED Homeroom I-A

Kapisanang Diwa at Panitik

LINK-EXE (IICT)

Organization of WVSU Scholars

Order of Asclepius (COM)

PANAYANA Cultural Group

Circle of Mathematicians (COE)

3.

B. According to Nature of Activities 1. Student Council 2. Publications Academic 4. Interest Groups 5. Cultural 6. Religious 7. Service 8. Sports/Recreation 9. Fraternities/Sororities 10. Cause-oriented 11. Regional Chapters of Recognized National or Regional organization

III. Accreditation of Student Organizations A. The Accreditation C om mittees A student organization can only operate legitimately once accredited by the university. The Ofce of Student Affairs grants accreditation to university organizations. College organizations are given accreditation by their respective deans or directors through their CCSO assigned for this function. Notices of accreditation of the college organizations are submitted to OSA for conrmation Designations as Advisers of college organizations are issued by the OSA upon recommendation of the deans or directors of the colleges.


The Accreditation Committees are composed of the following:

University Organizations 2 Student representatives from the USC 2 advisers of university student orgs 2 guidance counselors 1 coordinator of student orgs (who shall as serve as chairman)

College Organizations 2 representatives of the CSC 1 adviser of college student organization 1 guidance counselor of the college 1 dean or director (who shall serve chairman)

B. Type of Accreditation 1. Probationary Accreditation This is granted to student organization with at least fteen (15)_ members besides its set of ofcers, applying for the rst time or applying again after being inactivated for one year or more.

2. Full Accreditation This is granted to school organizations which have complied with all requirements while in their probationary period, and to those which have maintained satisfactory performance while fully recognized. C. Applying for Accreditation New and old organizations applying for accreditation should look for an adviser and must elect their ofcers and recruit their members on February or March of the ending school year. Two (2) sets of the following requirements must be submitted to OSA for university organizations; and to the College Committee for Student Organizations (CCSO) for college organizations Deadline for submission of application together with the requirements is four (4) weeks after the rst day of class in June. The ofcers and adviser/s of the organization may be invited by OSA or CCSO, for further discussion about their application. After the evaluation of the Accreditation Committee, a set of the application papers will be given back to the ofcers of the organization and a set will be retained for ofce’s le.

1.

Constitution and By-laws - or approval of the OSA or College Dean / Director (for new organizations); with approved amendment/s, if applicable (for old organizations)


2. Application for Accreditation with Adviser’s Consent . . . . . . . . . . . . . . . . . . . . . . . . . (SO Form A & B) 3. Organizational Prole . . . . . . . . . . . . . . . . . . . . . (SO Form C) 4. List of ofcers for the academic year including the course & year level, home address, contact number, recent 1x1 year level and signature . . . . . . . . . . . . . . . . . . . . . . . . (SO Form D) 5. List of members with corresponding I.D. No., Course & year level and signature . . . . . . . . . . . (SO Form E) 6. Accomplishment Report of projects and activities during the previous academic year, including awards and recognitions received. These should be accompanied with supporting documents such as approved permits, pictures, certicates / and write ups in school paper* . . . . . . . . . . . . . . (SO Form F) 7. Financial Report for the previous academic year* . . . . . . . . . . . . . . . . . . . . . . . . . . . (SO Form G) 8. Calendar of Activities for the incoming school year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (SO Form H) 9. Original or certied true copies of valid

copy of grades in the previous semester of ofcers *-Not required for applying new organizations (Note: The SO Forms are downloadable from the WVSU website.) D. Bases for Evaluation of Application for Accreditation Applications for accreditation shall be evaluated according to the documents submitted.

All accredited school organizations are required to have accomplished at least three (3) major activities during the academic year. The activities should be in line with the organization’s goals and objectives as stated in their Constitution and By-laws and in their calendar of activities. Only activities which have involved or beneted communities, other students, faculty or staff and not lonly its members are considered “major”. WVSU Student Handbook F 99

Examples of these activities are outreach programs, trainings and symposiums. Acquaintance parties, fund-raising activities and business meetings are not counted. An organization may lose its accredited status if it fails to meet the following criteria. 







 



Completion of planned activities that conform to the organization’s objectives . . . . . . . . . . . . . . . . . . . 50 pts. Participation and assistance in university/ college programs/ projects / activities . . . . . . . . . . . . . . 20 pts Growth in terms of membership and expanded programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 pts Contribution to student development and welfare, service to others . . . . . . . . . . . . . . . . . . . . . 25 pts 100 pts Action on the application shall be based on the following computation: 61-100 pts . . . . . . . . . . . full recogniton 41-60 pts . . . . . . . . . . . . probation status; orgs shall be advised to perform better 40 pts. & below . . . . . . non-recognition of the organization

IV. Specic Rules for Student Organizations A. Special Provisions for Student Councils and Publications Student councils and publications which have approved Constitution and By-laws need not apply for accreditation. However, they are covered by the WVSU Guidelines for Student Organizations and Activities. Student publications are further covered by WVSU Campus Publications Policies and Guidelines.

Before the beginning of the school year, the University Student Council (USC) and Forum Dimension shall submit to the OSA the list of previous year’s accomplishments, audited Financial Report, new set of ofcers, calendar of activities and proposed budget for the incoming school year. The same requirements shall be submitted to the college student councils and publications to their respective CCSO’s. Publications must have published at least an issue per semester to avail of the service grant and shall submit to OSA copies of their publications.


B. Rights and Privileges of Accredited Student Organizations Accredited student organizations have the following rights and privileges:

1.

Use of school facilities such as grounds, classrooms and other areas, subject to rules and regulations on such use, provided other academic activities are not prejudiced.

2. Representation through the USC in committees involving student welfare and interest. 3.

Of cers and members of fully accredited organizations may be appointed by the University President or their college dean/ director in community activities.

C. Limitations of Rights and Privileges 1. activities.

Only acc

2.

Sorori ties and fraternities are prohibited from recruiting freshmen students. Initiations inicting moral and physical damage are strictly prohibited.

3.

Willful violation of the WVSU Guidelines for Student Organizations shall be ground for withdrawal or revocation of accredited status of the student organization.

V. Qualications, Duties and Responsibilities of Advisers and Ofcers 1. Advisers members of the university and have the consent of their respective deans or directors and department chairs. Nonteaching personnel who have the expertise or knowledge in the area covered by the student organization may serve as a co-adviser. A faculty adviser can be an adviser of just one 91) student organization. 2.

T he duties and responsibilities of ofcers and advisers should

be embodied in the Constitution and By-laws of the student organization and extend to on and off-campus activities. 3.

As mature a and experienced mentor in the university, the adviser provides and gives advice to the ofcers and members of the organizations on how to achieve their goals and objectives and how they can improve the image of WVSU. The adviser WVSU Student Handbook F101

inspires them to become responsible and concerned members of society. 4.

viser The ad shall guide the ofcers and members on the wise and frugal use of the organization’s funds.

5.

oAn fcer of a student council must have no failing grade during

the semester prior to his/her term of ofce. However, to avail of the service grant he must have no grade lower than 2.5. 6.

u Adent st can hold the position of president or Chairperson in

only one (1) organization in a given school year. He/She can hold lower positions in other organizations. 7.

cers The of and advisers are responsible for their and their members’ conduct and discipline in activities held in and out of campus.

VI. Qualications, Duties and Responsibilities of Advisers and Ofcers 1. Advisers of members of the university and have the consent of their respective deans or directors and department chairs. Nonteaching personnel who have the expertise or knowledge in the area covered by the student organization may serve as a coadviser. A faculty adviser can be an adviser of just one (1) student organization.

2.

The duties and responsibilities of ofcers and advisers should be embodied in the Constitution and By-laws of the student organization and extend to on and off-campus activities.

3.

As mature a and experienced mentor in the university, the adviser provides and gives advice to the ofcers and members of the organizations on how to achieve their goals and objectives and how they can improve the image of WVSU. The adviser inspires them to become responsible and concerned members of society.

4.

viser The ad shall guide the ofcers and members on the wise and frugal use of the organization’s funds.

5.

An er ofofc a student council must have no failing grade during the semester prior to his/her term of ofce. However, to avail of the service grant he must have no grade lower than 2.5.

6.

nt A stude can hold the position of President or Chairperson in


only one (1) organization in a given school year. He/ She can hold lower positions in other organizations. 7. The cers of and advisers are responsible for their and their members’ conduct and discipline in activities held in and out of campus.

VII.

Conduct of Activities

A. General Procedure 1. Only accredi ted organizat ions are allowed to schedul e activities.

2. All thi ng s pertaining to university organizations and their activities shall supervised by the Ofce of Student Affairs (OSA). The College Committee for Student Organizations (CCSO) shall supervise college organizations and their activities. 3. The OSA or the CCSO shall be informed of changes in the adviser, set of ofcers or any amendments in the Constitution and Bylaws of an organization immediately before these changes are enforced. 4. No tices and announcements shall be approved by the

Administrative Ofcer and shall be posted only on designated areas. 5. Student organizations must keep a portfolio of approved permits,

certicates, pictures and write ups in school papers of activities undertaken during the year. This is necessary for evaluation of application for renewal of the organization for the next school year. 6. The student organization shall be responsible for any damage of facilities used as well as for order and cleanliness of the premises during the AFTER the activity. 7. Student organizations shall not schedule non-academic activities

during the last two (2) weeks or classes of every semester to prepare students for nal examinations. B. Permits 1. All activities including those using WVSU facilities must have an approved permit as recommended by the adviser and OSA Dean for university organizations or College Dean/Director for college organizations. Use of facilities must be endorsed by the WVSU Student Handbook F

103

venue approving ofcers. Permits must be processed early for persons concerned to see the feasibility of the request especially those involving the use of school facilities and reach the OSA or CCSO at least seven (7) working days before the activity. Permits led a day before the activity will NOT be considered unless the activity is urgent and organized by the administration. 2. Permit B is used for non-academic activities conducted by the university or college organizations. Approval is by the OSA Dean or College Dean/Director, VPAA (for activity outside the university and inside WV) and the University President (for activity outside WV). For non-academic activities during class days, the classes or students concerned must have a request for exemption from classes approved by the college dean and VPAA. Non-Academic Activities - are activities conducted by the university or college organizations which are not part or requirement of their academic classes.

3. Permit A is used for academic-related activities. Approval is by the Director of Instruction and VPAA (for activities within WVSU). The University President approves for activities outside WVSU. The OSA is given a copy of the permit. Academic Activities - are activities initiated by the subject teacher as part of the course requirements.

4. Waivers must be attached to permits for activities after 8:00 PM and/or that are out-of campus. 5. All student activities must observe the curfew hour established by the university. A special permit shall be secured for activities beyond the curfew hour. C. Procedure for obtaining the Permit 1. Accomplish permit Form - 2 copies for Permit B; 3 copies for permit A.

2. If the activity involves money, a Budget Plan prepared by the treasurer, concurred by the chairman, recommended by the adviser and department head should be attached. For college 104 E WVSU Student Handbook

organizations, it shall be approved by the College Dean/Director. For university organizations, the budget plan shall be approved by the OSA. 3. Obtain the signatures of recommending and approving ofcers as specied in the permit. 4. Once approved, leave a copy of the permit to the OSA or CCSO.

D. Activities with Guests or Visitors 1. The OSA for university organizations or CCSO for college organizations must be informed about the presence of a guest speaker or visitor/s in a symposium, lecture or conference scheduled by a student organization.

2. A student organization with an approved permit to conduct an activity and have visitor/s coming to join the activity shall provide the guard a list of the visitor/s. To be allowed into the university, the visitor/s shall present his/her valid ID which can be claimed upon leaving the university premises.

VIII. Finance A. Managing and Safekeeping of Funds 1. Money matters regarding student activities have to be agreed by the members of the student organization and by the faculty adviser.

2. The budge t proposal for activities involving money must be approved by the OSA Dean for university organizations or the college deans/directors for college organizations. 3. It is reco m mended that student organizations open bank accounts with the WVSU MPCoop Bank or any reputable bank. Authorized signatories are the chairman, treasurer and adviser. Bankbooks shall be submitted to CCSO or OSA at the end of the school year for safekeeping and taken back at the beginning of the school year upon accreditation of the organization. 4. Financial collections must be immediately deposited in the bank and not be allowed to stay long with a person or in an ofce. Advisers must ensure that money is safely kept and properly used.

WVSU Student Handbook F105

5. Funds of student councils and student organizations shall not be lent to anyone. B. Fund-Raising

1.

Fund raising activities may be allowed provided the student organization secures ofcial permit from DSWD and BIR. The purpose of the fund-raising must be specied on the permit. When tickets are issued, they shall be numbered with signatures of the chairman and adviser of the organization and controlled by the organization’s faculty adviser and ofcers. The generated income must be properly expended, monitored, accounted and reported in the nancial report.

2. Solicitation letters with reply slips must be numbered for accounting of the auditor and adviser. C. Disbursement of Funds

1.

Collection and disbursement of funds of the university and college student councils shall be accompanied by a resolution recommended by the Adviser, College Dean/Director and OSA Dean, and approved by the Vice President for Academic Affairs.

D. Financial Liquidations & Financial Reports

1. Financial liquidations containing the list of collections and expenses shall be submitted to OSA for university organizations or CCSO for college organizations for approval within TWO WEEKS after each activity. Receipts and evidences shall support proper use of the money for the approved purpose. Aside from the Chairman, Treasurer and Auditor, the nancial liquidation shall bear the signature of the adviser. This is needed before the request for permit for the next activity can be considered. 2. Financial Reports for the academic year containing summary of expenses for all activities shall be submitted to OSA for university organizations or CCSO for college organizations, for approval, three (3) weeks before the start of the nal examinations in the 2nd semester. This is a requirement for OSA or the college to clear the ofcers and advisers of the school organizations from accountabilities.


IX. Turning Over of Records and Finances There shall be a simultaneous turning over ceremony of records and nances to the new set of ofcers after the organizations have been cleared, toward the end of the school year, preferably a week after the nal exams - the date to be announced by the OSA.

WVSU Campus Publications Policies and Guidelines OBJECTIVES: 1. To help develop and promote campus journalism in the country by implementing Republic Act No. 7079 (Campus Journalism Act of 1991). 2. To develop mechanisms in implementing standard rules and regulations on the development and promotion of campus journalism in the University consistent with the University’s Vision, Mission, Goals and Objectives. 3.

To develop professionalism among University ofcials, faculty,

student publication advisers, and students as regards the promotion and development of campus journalism in the University. 4. To strengthen the use of campus journalism as a tool to develop students’ talents and skills in journalistic and creative writing. 5.

To help promote the image of the university in the community through responsible, relevant, and quality campus publications.

Organizational Management: 1.

There shall be the University Student Publications Committee composed of all student publication advisers, one of whom shall be designated as chair by the president on recommendation of the Dean, Ofce of Student Affairs. The term of the Committee shall be co-terminus with the President unless the Committee or its individual members are changed for cause. The Committee is responsible for policy formulation on campus journalism, implementation of rules and regulations, and management of all campus publications including the University Student Yearbook.

2. The University Publications Committee chair shall create a screening committee on a yearly basis to conduct in the rst semester of every school year competitive screening of the staff of the ForumWVSU Student Handbook F107

Dimensions and the Spire in consultation with the respective Student Editorial Boards or the university Senior Curriculum Council. The Screening Committee shall be chaired by the chair, University Student publications Committee as representative of the WVSU Administration. The members shall be composed of the following: a faculty member of the University (preferably the adviser of Forum/Dimensions or the Senior Curriculum Council); a member of the local media; and a former editor-in-chief or senior editors (managing or associate editors) of the Forum-Dimensions or the Spire. 3.

For College/High School/Elementary publications, the respective advisers shall create a committee to conduct competitive screening of the staff for their respective student publications. The screening committees shall be chaired by the adviser (as representative of the WVSU Administration). The members shall be composed of the following: another faculty member of the College/High School/ Elementary concerned and a former editor-in-chief or senior editors (managing or associate editors) of the College/high School/ Elementary Publications concerned.

4. Charges for student publication fees shall follow the schedule of fees approved by the WVSU Board of Regents. It shall be collected every semester as the case may be by the Editorial Board in close coordination with the publication adviser. The publication funds shall be deposited in the account of the student publication adviser. The publication funds shall be deposited in the account of the student publication in an authorized depository bank with three 93) signatories: the editor, the managing editor, and the adviser. There shall be an audited nancial statement made after each term and published in the immediate next issue of the publication within the same academic year or in the next academic year. 5.

All student publication staff shall apply for Renewal of Operations with the ofce of the Director for Student Services not later than the rst semester of each academic year. They shall be required to submit their Internal Rules and Regulations, List of Staff members and their respective designations, and Audited Financial Statements noted by the Adviser and have been published in the last issue (as the case maybe) of the publication in the last school year.


6. All student publications shall have an adviser designated by proper authorities. The President shall designate the adviser on recommendation of the Editorial Board and endorsed by the Chair, University Student Publications Committee and Director of Student Services for the Forum-Dimensions and by the University Senior Curriculum Council and endorsed by the Chair, University Student Publications Committee and Director of Student Services in the case of Spire. The College Deans shall designate the adviser on recommendation of the Editorial Board for College/High School/ Elementary student publications. The function of the adviser shall be one of technical guidance only. Furthermore, the advisers of each student publication shall act as information ofcers of their respective colleges/academic units at the discretion of the deans/ directors. 7.

Publication advisers shall be paid an honorarium of Php 3,500.00 per semester for Forum-Dimensions and the Spire (once only) and Php 2,000.00 per semester for College/High School/Elementary student publications. The amount shall be charged from the publications’ funds. The adviser may choose to be deloaded of 3 units.

8.

Use of Student publication Funds shall strictly follow Section 6, Rule V of the Campus Journalism Act of 1991, the violation of which shall be cause for administrative and/or criminal action against the violator from the staff, adviser, or school ofcials.

9. The University Student Publications Committee shall monitor compliance of each student publication as regards implementation of the WVSU Campus Journalism Policies and Guidelines.

Coverage and Content 1.

The Forum-Dimensions and the Spire shall feature among others, the development and progress of the University. College, high school, and elementary student publications shall highlight the development and progress of their respective academic units.


2.

Student publications shall not publish any document of condential nature especially those that put the security and integrity of the University and its constituents at risk.

3.

Each publication shall establish mechanisms to secure all sources, taped interviews and testimonies and copies of all issues for future reference.

4. Articles, photographs, and illustrations published in all campus papers shall promote balance, objectivity, fairness, respect, and protection of intellectual property rights. 5. Articles, photographs, and illustrations published in all campus papers shall promote among others cultural and environmental preservation; gender sensitivity, respect for human rights and welfare; peace and order; and international cooperation. 6. Articles, photographs, and illustrations published in all campus papers shall not be limited to student activities but may also include the students’ existence in relation to University ofcials, faculty and staff and the community at large.

Ethical Considerations 1.

Libelous and pornographic articles, photographs, and illustrations shall not be published in all campus publications.

2.

Sensationalism, when it destroys the image of the University and its faculty, staff, and students shall be avoided.

3.

Obscene language and vulgar terms and expressions shall not be used in any article, photograph, and illustration published in all campus publications.

4. When sub judice rule applies, pending cases or those under trials shall not be written and published in all campus publications. 5.

Plagiarism as a form of intellectual theft shall not be tolerated among campus editors, writers, and contributors.


Transitory Provision: Specic provisions of this Policies and Guidelines are subject to revisions or additions as the need arises.

POLICY AND GUIDELINES FOR FOREIGN STUDENTS Who are considered foreign students? Foreign students are those belonging or owing allegiance to a country other than the Philippines and studying in any education institution recognized or owned by the government of the Philippines (CHED document) What is a b onade foreign student? A bonade foreign student is one who is at least 18 years of age at the time of enrolment, has sufcient means for his or her education and support and who seeks to enter the Philippines for temporary stay with the purpose of taking up a course of study higher than high school at the university authorized to accept foreign students (adapted from CHED document). What is the legal basis for entry and stay of foreign students in the Philippines? The entry and stay of foreign students in the country is covered by Executive Order (EO) 285 dated September 4,2000, which amended the provisions of EO 423 of 1997 Re: Guidelines Governing the Entry and Stay of Foreign Students in the Philippines and the Establishment of an InterAgency Committee on Foreign Students for the purpose. The implementing guidelines of this EO are specied in IACFS memorandum No. 1, s. 2000. What is the pre-requisite for enrollment of a foreign student at the tertiary level? A prospective foreign student-applicant for the tertiary or college level should be a high school / secondary school graduate or its equivalent. How long is the student’s authorized period of stay in the Philippines? The student’s length of stay shall be consistent with the length of stay of the program to which he or she has been accepted by the Universit. The initial period is one year and then renewed / extended. What scholarships can be availed by a foriegn student who is enrolled at WVSU? Only Filipino student enrolled at West Visayas State University can enjoy the benets of the scholarship programs offered by the institution or WVSU Student Handbook F111

any private agency or entity channeled through the University. Will foreign students enroll in a Filipino language course required in their program? Foreign students who are admitted at WVSU are given the option whether to enroll or not in a Filipino language course. If they choose not to enroll in the required Filipino courses, they can take alternative courses with English as the medium of instruction and which introduce Philippine culture such as Philippine History, Philippine Geography, Rizal’s Life, Works and Writings, Philippine Government and Constitution and the like. On the other hand, if they choose to enroll in a Filipino language course such as Sining sa Pakipaglatastasan, Literatura ng Iba’t Ibang Rehiyon sa Pilipinas, and Pagbasa at Pagsulat sa Iba’t Ibang Disiplina which are part of the student’s program, they may choose to attend the regular class or enroll in special tutorial classes for these courses but with proportionate fees subject to the guidelines and approval of the WVSU Finance Division. Will foreign students enroll in the NSTP class? NSTP or ROTC class is specic for Filipino students only. Foreign students are not required to attend NSTP classes. What if the student is holding dual citizenship? A student holding dual citizenship (e.g. Filipino-American, FilipinoJapanese) who wishes to be considered as Filipino for the purpose of studying at West Visayas State University must submit prior to admission a copy of the order of the Identication Certicate issued by the Bureau of Immigration. Students who choose to be classied as Filipino during their initial enrollment will be considered Filipino until their graduation (adapted from UP Los Baños Policies for Foreign Students).

Admission Policy for Foreign Students a. Degree Programs A degree program is one that is offered by a College or Institute of West Visayas State University that may be taken by regular foreign students.

I.

Requirements for Submission of Application Form Application forms of foreign students will be processed upon submission of the following. i.i.

Duly accomplished application form;

i.ii.

A non-refundable application fee of US ($50 for foreign students) in the form of cash, money order, manager’s check payable to West Visayas State University;


i.iii.

A copy of ofcial transcript of records from the last high school or college attended;

i.iv.

Certification of a reputable bank in the studentapplicant’s country or in the Philippines to support nancial capability to nance travel, educational, personal and other expenses he or she is expected to incur in his study in the Philippines;

i.v.

Ofcial TOEFL (Test of English as a Foreign Language) result (if there is none, applicant has to undergo English Language Training at the WVSU Center for Foreign Languages and get a certication of having passed the TOEFAP (Test of English for Academic purposes);

i.vi.

Copy of bir th cert ifi cat e and pass por t duly authenticated;

i.vii. Personal history statements, one in English and another one in the native language of the applicant. i.viii. 2 pcs. of 2x2 pictures

II. Application Procedure 

Step 1. Fill out Application Form (WVSU-Form F1-001) available at www.wvsu.edu.ph and attach required documents A. Regular/Credit/Non-Credit Program a. Accomplished Application Form (WVSU-Form F-001) with required pictures b. Student’s P ersonal History Statement (PHS) signed by the student-applicant, both in English and in his national language accomplished by his personal seal if any, containing among others, his left and right thumb prints and a 2x2 inch photographs on plain background taken not more than six months prior to submission. c. Transcript of Records and Diploma duly authenticated at the Philippine Foreign Service Post (PFSP) located in the student-applicant’s country of origin or legal residence. WVSU Student Handbook F113

d. Photocopy of the students’ passport showing date and place of birth, the name and picture and the page of the latest visa stamp. e. A birth certificate authenticated by the Philippine Foreign Service Post (PFSP) or its equivalent (e.g. ACR I-Card). 

Step 2. Application and Testing Fee of fty (50 USD) or P2000 in cash, money order, manager’s check, or check payable to WVSU to be paid to the WVSU Cashier upon enrollment.



Step 3. Present the Ofcial Receipt and submit all documents required in Step 2 at the Records and Admissions Office before your examinations (College Admission Test and College Aptitude Test) and secure your exam permits and schedule for a personal interview at the college.



Step 4. Take your exami n ations on the scheduled date and be sure to bring your permit slips on the date of your examination.

Note: S tatus of admission will be mailed to the address indicated in the foreign students’ Application Form. If you do not receive your exam results 2 weeks after the exam, please inquire immediately from the Registrar’s Ofce.



Step 5. After you have been notied of your admission to the University, report to the Director of Communications & International Affairs Office (CIAO) for orientation and guidance.



Step 6. Foreign student undergoes medical exam and submit a copy of such medical results to the College/Institute. Note: Foreign students must comply with the requirements of the Commission on Higher Education (CHED). Students qualied for admission are considered ofcially registered upon payment of fees. Old students should present their clearances for the preceding term to the registrar’s ofce and their ID cards for validation. Late registration may be allowed for valid reasons, but only within one week from the ofcial opening of classes.


B. Non-Degree Programs and Special Courses A non-degree program allows students to enroll in programs that include class observations, audit courses, language courses, special courses and trainings that may last for a specied duration at West Visayas State University. 1.

Application Procedure: a. Write a letter of Intent to study mentioning the language course or program offered by the Center for Foreign Languages; b. Accomplish Application Form for Foreign Students (WVSU-CFL Form B) and submit 2 pieces of 2x2 picture; c. P a y the registration Fee of Php2,000.00 and the required tuition fee for the class/tutorial; d. Secure Special Study Permit from the Bureau of Immigration (if student applicant has no student visa yet.) i.

Required Documents by the Regional Bureau of Immigration 1. Filled-out General Application Form 2. Two pieces of 2x2 pictures 3. Photocopy of passport (the pages with the name, date and place of birth, and the page with the arrival stamp) 4. Special Study Permit (SSP) Fee

2. Arrange schedule of class at the WVSU Center for Foreign Languages Ofce.

IV. Schedule of Fees POLICY ON UNIVERSITY ID The school ID card is a very important document. This is issued to all students and should be validated every semester. Proper care of the ID card is expected. WVSU Student Handbook F115

The NO ID NO ENTRY policy is observed on campus. 1. The student must have validated ID card at all times while on campus. This ID card must be worn with ID holder visibly displayed upon entrance at the gate: a. The ID card is strictly non-transferable; one should not lend his ID to someone else so that the latter can enter the campus or enjoy other privileges due a WVSU student. b. The ID card must not be altered/mutilated. c.

Students without ID card shall not be admitted to class unless they present to their teacher an afdavit of loss or their RF.

d. Administrators, faculty, security ofcers, and ROTC ofcers are expected to implement the school ID policy. e. Identication cards must be surrendered to the Registrar’s Ofce upon termination of status with the school. 2. Students who claim that they have lost their ID cards should submit an Afdavit of Loss and apply for an ID retake immediately. Requirement for ID retake

1.

Afdavit of loss or certication of his/her parent/guardian

2. Processing fee Note: A student cannot have two (2) ID cards at the same time. Found ID cards must be surrendered to the OSA. 3.

The ID card is needed for the following purposes: a. For identication purposes b. For enrolment b.1 Enrollees, except for entering freshmen and transferees, should indicate in all enrolment forms their permanent student ID number b.2 The permanent student ID number should appear in all the class cards before these are submitted to the instructors c.

For official business transactions, Administrative or college ofces may request the student to present his/her ID for proper identication during ofcial transactions.

d. For communication purposes d.1 All written communications from students to administrators 116 E WVSU Student Handbook

and faculty should include the students’ name, course, and year, his/her school ID number d.2. In claiming their personal letters and other documents, students are required to present their school ID number e.

Other ofcial functions of the school

Presentation of the school ID may be required during official functions of the school within or outside the school campus.

POLICY ON SCHOOL UNIFORM 1. Students are required to be in prescribed college/institute school uniform while on campus from Mondays to Thursdays and on major examination days. Note: Although Fridays are a “casual attire” or “free uniform” day, students shall wear clothes appropriate for use in the academic environment. Students are not allowed and may be deprived of entrance to the campus if they are wearing any of the following: a. spaghetti/tube blouses b. rubber beach slippers or plastic jelly shoes c. sports attire unless a College/Univer sity Hinampang is scheduled. d. plunging neckline/ backless blouses Student nurses, practicum, OJT, and Student Teaching uniforms must be worn with ID or nameplate. P.E. and Production (for MassCom) uniforms must be worn for P.E. and Production classes only. Students

must change into prescribed college uniforms after their P.E. and production classes. 2. On uniform and non-uniform days, the ID should be worn with ID holder, with the student’s photo visibly displayed. 3. Male students shall not wear long hair and fashion accessories. 4. Violators shall be subjected to sanctions in accordance with the regulations in the University Handbook. WVSU Student Handbook F117

COLLEGE OF ARTS AND SCIENCES

COLLEGE OF MASS COMMUNICATIONS

COLLEGE OF BUSINESS & MANAGEMENT

COLLEGE OF EDUCATION

COLLEGE OF MEDICINE

PRESCRIBED COLLEGE / INSTITUTE SCHOOL UNIFORM


COLLEGE OF PESCAR

INSTITUTE OF INFORMATION & COMMUNICATION TECHNOLOGY

INTEGRATED LABORATORY SCHOOL


WVSU HYMN (Zerrudo-Pangan)

From a dream a University grew, Stirring hearts with a hero’s refrain; Out of darkness faith renew, That our toils should not fade in vain West Visayas State University Hold thy banner high, Let genius bridge the earth, And boundless sky. Set the youth to task half begun, Seek their rightful place ‘neath the sun. Now the dream in bold reality Alma Mater we love so true Visions of perfect Unity Fill our souls as we pledge anew West Visayas State University Let that dream come true, Not far away, the goal comes into view. As the youth their task fully done, Find their rightful place ‘neath the sun.


WVSU MARCH (Zerrudo-Pangan)

O WEST VISAYAS STATE UNIVERSITY WE HEAR THY NAME RESOUND OUR MOUNTAINS, REGIONS, VALLEYS AND SEAS, WHERE THY SONS FOR DUTY ARE BOUND. O WEST VISAYAS STATE UNIVERSITY, IN ENDLESS QUEST FOR RIGHT WE’LL SOON DEPART AND SING TO FILL OUR HEARTS, WITH COURAGE FOR THE RIGHT. MARCH ON, YE LOYAL SONS, DUTY AWAITS BEYOND THE FLOW’RY BEND; LET WISDOM SET YOU FREE RADIANT WITH HOPE FOR A BRIGHT WORLD TO SEE. MARCH ON YE LOYAL SONS, STRAIGHT TO THE PEAK , MARCH ON, EVER ON WE LEARN, WE LABOR, WE SERVE IN THE END, SWEET CONTENTMENT THE MASTER WILL SEND.


WEST VISAYAS STATE UNIVERSITY

RECORDS OFFICE La Paz, Iloilo City * Tel. No. 320-08-70

WVSU OFFICIALS (Academic/Administrative Unit Heads) SY 2011 – 2012 Dr. Pablo E. Subong, Jr. Dr. Editha Y. Sillorequez Dr. Ramon G. Zarceno Dr. Ma. Lulu L. Loyola Dr. Ma. Victoria C. Villareal Dr. Merna R. Lopez Dr. Rosario Clarabel C. Contreras Dr. Dominador Lisao Mr. Rodeline M. Pasuelo Dr. Raymund B. Gemora Dr. Victor T. Gonzales Prof. Arturo O. Auñgon Dr. Joselita Villaruz Dr. Teolo R. Rabanes Dr. Elnora Loriega Prof. Ricky G. Abalena III Prof. Daisy Villarosa Dr. Evangeline B. Ybañez Dr. Bobby D. Gerardo Dr. Luis A. Abioda Dr. Rosana Grace B. Belo Dr. Ramon S. Guerra, Jr. Dr. Roel A. Alli Dr. Greta G. Gabinete Dr. Felix C. Laruscain Dr. Noeni S. nepomuceno Mr. Louie F. Cervantes Dr. Leilah D. De la Llana Dr. April Dream R. Teodosio Dr. Nancy S. Surmieda Prof. Diolita N. Lazarito Prof. Sharon F. Quimpo Prof. Ma. Luisa S. Jucaban Dr. McDonald D. Beldia Dr. Cherry T. Nepomuceno Dr. Purita P. Bilbao Mr. Ruben C. Itabag Mrs. Elisa E. Falcis Mrs. Nora P. Rose Prof. Rosario M. Almeda Prof. Peter Ernie D. Paris Mrs. Belen G. Carreon Prof. Leah Mae C. Cabaln Mrs. Terresa Z. Suarez Mrs. Ma. Luz C. Subong Mrs. Elisa E. Falcis Miss Rosalie C. Quicoy Mr. Julius B. Undar Miss Sheila P. Guillergan Mrs. Jocelyn G. Zapanta Mrs. Dulcenia E. Escaner Engr. Romeo Y. Sollano Dr. George N. Sibonga Engr. Gina O Pañares Mr. Pantaleon M. Belandres Dr. Elvira L. Arellano Dr. Lourdes N. Morano Prof Regie F. Palmos Mrs. Irma Perez Mrs. Rema Manda Dr. Catherine O. Roces Prof. Bonna S. Palma Julie Turija Audie Suladay

-

President Vice-President for Academics Affairs Vice-President for Administration and Finance Vice-President for Research and Extension Vice-President for Medical and Allied Sciences Dean, Ofce of Student Affairs Campus Administrator, Calinog Campus Administrator, Lambunao Campus Administrator, Pototan Campus Administrator, Janiuay Campus Administraor, CAF Campus Administrator, Himamaylan Dean, College of Medicine Dean, College of Arts & Sciences OIC-Dean, College of Education Dean, College of Mass Communications Dean, College of Nursing Dean, College of PESCAR Director, IICT Dean, College of Business and Management Director of Instruction & Quality Assurance Ofce (DIQA) Director, University Medical Center Director, Ofce of Research Director, UEDC (Extension) Director, Ofce of Adm. & Records/Registrar Director, UPDO Director, Management Information System Director, University Alumni Affairs Director, URGP Director, GAD Director, PSWF Director, Center for Foreign Languages Director, Integrated Laboratory School Director, CIAO Director, Learning Assessment Center/Coordinator TELC Director of the Center for Teaching Excellence Chief Administrative Ofcer (Admin. Div.) OIC-Chief Administrative Ofcer (Finance Div.) OIC, University Learning Resource Center Director, University Review Center President, Faculty Association BOR Secretary University Secretary Supervising Admin. Ofcer (HRMO Ofce) Supervising Admin. Ofcer (FMO I) Supervising Admin. Ofcer (Budget Ofce) Accountant IV Supervising Adm. Ofcer (Supply Ofce) Supervising Adm. Ofcer (Records Ofce) Supervising Admn. Ofcer (Cashier Ofce) Supervisor, General Services Ofce Supervisor, General Services Ofce University Dentist / OIC-University Physician Head, Campus Physical Planning Ofce Security Ofcer I Coordinator CRISMED Head Consulter, Project Leader, Gawad Kalinga Coordinator, WVSU Center for Peace Education Manager Dormitory Manager Printing Press Phychometrician, University Psychological Testing Center Adviser, Forum Dimensions Manager Hometel Head, Central Science Laboratory COA


Republic of the Philippines State Universities and Colleges

WEST VISAYAS STATE UNIVERSITY La Paz, Iloilo * Tel. No. (033) 3200870-77 COMPOSITION/MEMBERS OF THE WVSU-BOARD OF REGENTS (2011)

CHAIRMAN PATRICIA B. LICUANAN Chairman, Commission on Higher Education Chairman, WVSU BOR

VICE CHAIRMAN PABLE E. SUBONG, JR. President, West Visayas State University Vice Chairman, WVSU BOR

REGENT EDGARDO J. ANGARA Chairman, Senate Committee on Education, Arts and Culture

Member, WVSU BOR Represented by: CONGW. JANETTE L. GARIN

REGENT RO-ANN A. BACAL OIC-Regional Director, NEDA R6 Member, WVSU BOR

REGENT JOSE ARIEL D. CASTAÑEDA President, WVSU Faculty Association Member, WVSU BOR

REGENT CARL MYSON G. DULLA Chairman, Federated Student Council Member, WVSU BOR

REGENT ZINNIA P. TERUEL Private Sector Representative Member, WVSU BOR

REGENT ELNORA A. CABALFIN Private Sector Representative Member, WVSU BOR

MRS. BELEN CARREON BOR Secretary V


TELEPHONE DIRECTORY As of July, 2008 Department Accounting Ofce

Local 109

Department

Local

Department

Direct Lines

ILS H.E.

129

Board Secretary

320-08-78

Accountant/Ms. R. Quicoy

116

ILS Director

160

CAS Comp. Lab

300-04-95

Accreditation/Quality Assurance

164

ILS Library

257

COA Ofce

320-83-87

Administrative Ofce

156

Institute of Management

232

COE Graduate School

320-50-68

Admissions and Records

117

Internal Audit Unit

225

Cooperative (Elem)

320-18-03

Alumni Affairs Ofce

127

Mass Communications

113

Cooperative (Grocery)

508-04-10

A.S. Dean’s Ofce

252

MC. Production Room

153

Cooperative (Ofce)

320-95-98

A.S. Faculty Rm/Eng.Dept.

253

MC Student Council/LT

121

Dormitory

320-11-95

A.S. Soc.Sci. Department

254

Math Department

255

Elementary

329-20-25

A.S. Student Council

258

Medicine Dean’s Ofce

137

Extension Ofce

508-44-11

Bio Lab Room/Dr. Penecilla

154

Medicine Registrar’s Ofce

136

Language Center

320-08-85

Board Secretary

118

Med. Student Council/PCM

158

Medicine Dean’s Ofce

320-08-81

Budget

111

MIS/Engineer

163

Philippine Carabao Center 320-24-45

Cashier

110

New Science Building

150

President’s Ofce/Telefax

320-08-79

CAO (Finance Division)

155

Nursing Dean’s Ofce

143

University Medical Center

320-24-31

Center for Foreign Languages

259

Nursing Student Council

152

Univ.Medical Ctr.- Fax No. 320-26-23

Central Lab. (Apparatus)

145

Ofce of Student Affairs

263

University Printing Press

320-35-08

CIAO

106

OSA Dean

263

University Review Center

320-43-89

Clinic

149

Operator

101

University Staff House

02-522-41-50

COA

119

PESCAR Dean’s Ofce

134

COE

223

PESCAR Student Council

157

COE Dean’s Ofce

133

Mr.N. Gaban/Dr. P. Bilbao

224

COE Faculty Room

221

Planning Ofce Staff

130

COE Graduate School

251

Planning Ofce/Dr. Andora

122

COE Pedagogy Dept.

261

Power House

139

COE SPED/ECE Dept.

227

President’s Ofce

104

CAF

033

396-25-96

COE Student Council

262

Procurement/BAC

226

Calinog Campus

03 3

347-10-78

Conference Room/Admin.

288

PSWF

138

Cultural Center

124

Records Ofce

220

Distance Ed.

105

Registrar’s Ofce

108

URDPC

250

Rehearsal/Function Room

217

Research Ofce

146

Rizal Hall Annex (Equipment)

144

Rizal Hall (Chem. Section)

230

ROTC

135

RSTC

159

Security Ofce

115

Shop (D. Federizo)

151

Student’s Account

116

Supply Ofce

218

Supply Ofcer

123

Testing Center

250

University Library

112

University Student Council

161

Director of Instruction

249

VPAA

164

VP for Administration

228

VP for RET

132

Director URGP

142

Drop-in Center/Kindergarten

219

DSTT/Prof. Jucaban

231

Elem.Guidance Ofce/Fac.Rm

260

Extension Ofce

147

Finance

155

Forum Dimension

162

GAD

140

GSO/Mike Cabag

229

Guard House (Exit)

125

Guidance Ofce

222

H.S. Guidance Ofce

141

Hometel

142

HRM

256

HRMO

107

IICT Ofce

126 120

IICT Student Council


534-20-72

Himamaylan

Janiuay Campus

Fax

347-17-52

034

388-89-54

Fax

744-72-73

033

531-83-43

Fax

531-98-52

Lambunao Campus 033 Fax Pototan Campus

033 Fax

349-20-06 533-8053 529-87-16 529-72-27

NOTE:

To make a local call, just press the local number To transfer local call, press FLASH button then the local number For outside call, press 9 then the telephone number For directory assistance, please press 101

A WVSU STUDENT’S PLEDGE

As a student of WVSU

s

I pledge to abide by the rules and regulations of WVSU.

s

I pledge to pay my tuition and other fees promptly to help in the ﬁnancial operations of the University.

s

Ipledgetobeacommittedoﬃcer/memberofaccreditedorganizations in the college/university for my personal development.

s

I pledge not to lie or cheat, to be honest and sincere in my dealings with others inside and outside of school.

s

I pledge to respect my teachers, administrators and persons in authority.

s

I pledge to dialogue with school authorities when confronted with issues pertaining the school.

s

I pledge to be a hardworking and responsible student aiming to hone my talents and to become the best person that I can be.

s

I pledge to maintain cleanliness in myself, my thoughts, my actions, and in my surroundings at home and in school.

s

I pledge to do my share in the protection and development of the environment.

s

I pledge to bring honor and glory to myself, my parents, my college/university and my country in every way I can.

s

I pledge to be aware of local and global issues and address them individually or collectively in acceptable ways.

s

I pledge to be involved in community work, to be of service to others for a better WVSU, a better Iloilo City, a better Philippines and a better world.

________________________________ Student’s Signature Over Printed Name


WVSU Student Handbook

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