Short & Long Report New

 A Written Document To inform someone about particular subject  Made up of facts and arguments on a specific subject  To represent information in a ordered way  Report can be write on business, psychology, health & safety

( Authorized & Voluntary) (Special & Routine) (internal & External)

(formal & Informal) (Informational & Analytical)

STEP1 Define the problem STEP2 Gather the necessary information STEP3  Analyze the information STEP4 Organize the information STEP5 Write the report

ACCURATE  true facts, precise wording, supporting data, reference to sources CONCISE  all the important ideas in as few words as possible  avoid repetitions CLEAR  easy to read  clear organisation of the text: sections, subsections, headings, subheadings, paragraphing, numbering«.  not too long sentences OBJECTIVE  content: include all the relevant information (do not be biased)  impersonal style (e.g. do not use emotional words...)

 Well defined problem  Limited scope  Simple and straight forward Methodology  5-10 Pages  Contents can be  ± Brief explanation  ± Authorization for study  ± Problems examined Tone should be informal  Ex; Business letters  Memorandum reports -good Short report  ± Tell ± why you are writing ? Usually prepared as routine report

 Full documentation & Details  Working papers  Original data  Procedural information  Source of data  Research procedure  Sampling design  Data gathering instruments  Index construction  Data analysis  prepared as manuscript report  Of more then 10 pages Usually prepared as a special report

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TITLE / CONTENT

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ABSTRACT (S UMMARY) TERMS OF REFERENCE

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INTRODUCTION: general background

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Body (procedure/tables/figures)

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FINDINGS

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CONCLUSIONS RECOMMENDATIONS ( if  required )

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REFERENCES(Appendices)

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TITLE

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INTRODUCTION (TERMS OF REFERENCE)

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PROCEDURE (or METHOD)

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FINDINGS

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CONCLUSIONS

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RECOMMENDATIONS (if required )

 A title page is the front page of the report. The title page should include the author¶s name and the date.

COMMONLY PROVIDED IN LOGER REPORTS The contents page is a list of the sections in the report with the related page numbers.

The introduction is where you give the reader of the task set and what you intend to cover. The introduction is a good time to include the statement of aims and objectives; this is when you say what you are planning to do and how you are going to do it.

This is an introductory part of the report and should clearly say:  Who the report is for e.g. OCR Certificate in Administration Group  What the report is about e.g. Following office procedures  When the report needs to being presented by e.g . to be presented to Certificate in Administration Group 20 January«

This is where you explain how the information was gathered. You also need to say exactly where you got your information from, and how you got the information. This is where you would also include your methodology if  relevant.

This section of the report should contain the information that you found out as a result of your procedure. You will need to include the facts and figures that have been collected during your report. You can use tables, graphs and charts, if you do, you must remember to describe them e.g. Chart 8 or Appendix 3 shows that 28% of offices do not meet safety requirements.

The conclusion is made up of the main findings. This is where you show what you think of the information you have found. Make sure that you clearly show how you came to your conclusions, and that they are based on your findings. Everything in this section is based on the findings and you should not introduce new points at this time.

This is where you must say how the problem can be solved. This must be based on the findings of the report. You can have short term and long-term recommendations; you need to be aware of the implication of your  recommendations (financial etc).

COMMONLY PROVIDED IN LOGER REPORTS  An appendix is the additional information you refer to in the report and wish to conclude as evidence or demonstration of the full findings. Graphs, tables etc, should be within the findings section if they need to be looked at whilst reading the report. The appendices should only include information that may possibly be referred to out of interest or is needed as evidence.

Weather a Report Should be Short or Long it Must carry all the relevant information which Made easier for reader to understand what Actually you want to convey, it must be well Formatted & organized to define your purpose