H ow to Conf igu r e and I mpl mple ement Shi Shi f t Notes Notes and Shi Shi f t Reports Reports in PP and and PM: Pa Part rt 1 o o
SCM Expert (USA) December 14, 2011
Authors: Jawad Akhtar With the installation of SAP ERP Central Component (SAP ECC) 6.0 enhancement package 3 and above, you can activate the versatile shift note functionality and use it to record the day-to-day activities of different work shifts. The shift note derives its origin and concept from the notification functionality included in the plant maintenance module. A notification is a formal indication that a problem or an issue has occurred and needs to be addressed. In a shift note, the options to record important information, especially for for production teams, are far greater than those available in a notification, and it includes the added benefit of relating information to production for reporting and evaluation purposes.
H ow to Conf igu igurr e and I mpl mple ement Shi Shi f t Notes Notes and Shi Shi f t Reports Reports i n PP and PM: Pa Part rt 2 SCM Expert (USA) o December 14, 2011 o Authors: Jawad Akhtar With the installation of SAP ERP Central Component (SAP ECC) 6.0 enhancement package 3 or higher, the two interdependent features of shift note and shift report become available after the activation of their relevant node. A shift report is an output of information from previously created shift notes. Shift reports can be created for resources in the process industry (PI) module, work centers in discrete manufacturing in the production planning (PP) module, and equipment or functional locations in the plant maintenance (PM) module. I am planning to use shift note transaction SHN1 (which is available in ECC 6.0)..based on which I would like to generate a report by using SHR1. But in SHN1.. I am not getting the shift field. This field I am getting in shift report (SHR1). Please let me know.. how can I bring the shift number into the initial screen of SHN1 transaction.
Please refer the SAP note 1177952 . Which need to be applied. Take a help of ur ABAP consultant. consultant. This will solve your Problem. Follow the given link also
you using the SAP ERP 6 .0 Enhancement Package 3
Please check in SFW5 Enterprise Business Function (You have to activate the business function LOG_PP_SRN_CONF ) check with basis person. Also check the transaction SHN4 "List Shift Notes". It is already activated. Thats why I am able to use the transaction SHN1. But in this transaction I am not able to select the shift like first, second & night. Because I want to create one note for each shift. Hence I want the shift field in the in the initial screen. Please let me know... how can I bring this.
Are you on Enhancement Package 3 Support Package 2? Also check the Customizing setting of SPRO--Logistics General -- Make Settings for Shift Notes ®--Make Settings for Shift Notes.
Check the below link, http://help.sap.com/erp2005_ehp_03/helpdata/EN/e9/dc4715919d4245a9416c668b66133c/frameset.htm
I am already using the Enhancement package 4 and business function LOG_PP_SRN_CONF is already activated. But still Shift field is not appearing the confirmation screen (CO11N). Even in the "Single screen entry of confirmations" configuration also (transaction OPK0 in Default tab) Shift and shift grouping fields are in INACTIVE mode. Please let me know... how can make it active. So that I can use the shift field in CO11N transaction. In PP module, new future in EHP is Shift Report and Notes, Confirmation. Is there any document for configuring this future ?
In SPRO go to Logistics General -->MAke Settings for Shift Notes and click on first node document,
You can et how to configure a new Shift note type notification.
Make Settings for Shift Notes
Use
This IMG activity describes the settings you have to make to be able to enter shift notes for a work center. Shift notes are comments on persons, work centers, or special events that cannot be entered elsewhere in the system. You will find the transactions for entering shift notes in the SAP Easy Access Menu under Logistics --> Central Functions --> Shift Notes and Shift Reports.
You will find the IMG activities necessary for the shift notes below this IMG activity.
Standard settings
In the standard system, no separate notification type is supplied for shift notes. For this reason, you must define your own notification type for the shift notes. You must then make further settings for this shift note type. You can carry out these Customizing activities manually, as described below, or have some of these steps performed by the system by activating the BC set COCF_BCS_SN_CUST.
Activities
1. In the IMG activity Define Notification Types below, create a new notification type for shift notes, such as notification type SN.
In the Notification Origin field, choose the option General Notification.
You must assign a profile in the Catalog Profile field. You can choose the setting 000000001 (General Catalog Profile), for example.
The remaining fields stay empty.
2. In the IMG activity Define Number Ranges, assign the new notification type to any desired number range. You can use the number range that is assigned to the notification type G0 in the standard system, for example.
3. In the IMG activity Define Screen Templates, proceed as follows:
o
Choose the entry Define Screen Areas and Tabs.
The Display Notification Types: Overview screen appears.
Here you choose the new notification type and double-click on Notification Header and Screen Areas.
The Notification Header: Change Screen Areas screen appears.
In the Screen Type Header field, choose the entry O700 General Notification and save.
o
Double-click on Simplified View: Screen Areas.
The Simple View: Change Screen Areas screen appears.
Choose New Entries.
On the detail screen, enter 2 in the Tab Page Allocatn field, 130 (shift note) in the Screen Area 1 field, and 131 (shift note attachments) in the Screen Area 2 field. Save your input.
Note
If you want to use further screens, you must note the following:
If you have entered the screen 130, you cannot enter more than the maximum value of 3 in the Tab Page Allocatn field. If you specify a value greater than 3 or the value 0, this may cause representational problems on the shift note screen.
o
Double-click on Extended View: Tabstrips and Screen Areas.
The Extended View: Change Tabstrips and Screen Areas screen appears.
In the Tab field, chose the option 10\TAB01.
In the Tab Header field, enter shift note.
Set the Tab indicator.
Enter 2 in the Tab Page Allocatn field.
Enter 130 (shift note) in the Screen Area 1 field and 131 (shift note a ttachments) in the Screen Area 2 field.
Choose Save.
4. In the IMG activity Define Priorities, choose the entry Priority Type for Notification Type.
The Change Priority Type per Notification Type screen appears. Select the new notification type and choose Details.
On the detail screen, assign the notification type a priority type (such as priority type G0 Priority Gen. Notification).
5. In the IMG activity Make Settings for Printing of Shift Notes , check the standard settings and assign the notification type you want to use for the shift notes. You can use the standard PDF form COCF_SN_PDF for the shift notes. You can adjust this form to suit your requirements using transaction SFP by copying it and changing it accordingly. You must then create a new shop floor paper and assign the new form here.
6. In the IMG activity Make Settings for Shift Note Type, create the new notification type as an entry and make the detailed settings for the shift note type. To be able to use the transactions for processing shift notes (SHN1, SHN2, and SHN3), you must set the Independent Shift Note indicator in the Usage area.
7. If you want to find shift notes in the system using a full-text search function, you must make the settings for full-text search.
8. In work center processing, you enter the shift note type on the Basic Data tab page in the Shift Note Type field. You are now able to enter shift notes for the work center.
You can also assign the shift note type to a hierarchy. Then you can enter shift notes for the hierarchy.
If there is just a single work center or you only have
authorization for a work center
(authorization object C_COCF_SRA), when you enter a shift
note, the initial screen is skipped and you are taken directly to the entry
screen. The same applies to the hierarchy (
Authorization Object C_COCF_SRH).
Settings for Notification Type 'PM Notification' Use This procedure describes how to cre ate a new shift note type based on a notification type for the Plant Maintenance (PM) notification. This has the advantage that you can use the st atus tracking facility from the PM notification in addition to the functions of the shift note. In this case, you must enter and process the shift notes with the transactions for the simple view of the maintenance notifications (IQS21, IQS22 und IQS23). You cannot use the transactions for the shift notes (SHN1, SHN2, SHN3).
The procedure described here is only an example of how to create a shift note type based on the notification type for maintenance notifications for the simple view. However, you can also create a shift note type for the extended view (transactions IQS1, IQS2, IQS3).
Procedure ... 1. To create the notification type, choose Notification
→
Notification Creation
Notification Type
→
→
Define Notification Types in Customizing for Cross-Application Components. You create a new entry with the following settings: a. Notification Type: e.g. SP b. Notification Origin: General PM Notification c. Catalog Profile: 000000001 General Catalog Profile 2. To define the number range for your notifications, invoke the Customizing activity Define Number Rangesunder Notification Type. Choose the Maintain Groups function key, then assign the new notification type SP to the number range of the maintenance notifications.
3. Under Notification Type
→
Define Screen Templates, you must then double-click on Define Screen
Areas and Tabs. In the list of notification types, select the entr y SP and double-click on Notification Header: Screen Areas. You must make the following settings for the notification header: Screen Type Header: H100 Header for Maintenance Notification Screen Type Object: O100 Functional Location+Equipment+Assembly Then double-click on Simplified View: Screen Areas. Make the following settings for the simple view: Tab Page Allocatn: 3 Screen Area 1: 130 Shift Note(mandatory entry) Screen Area 2: 010 Responsibilities Screen Area 3: 045 Actions 4. In this workstep, choose Notification Type
Define Transaction Start Values.
→
The overview screen for the possible start transactions appears. Select transaction IQS21 and choose Detail . The detail view appears. Here you must select the Proc. Initial Screen checkbox. By selecting this checkbox, you make it possible to choose the new notification type SP on the initial screen of transaction IQS21. If you enter SP in the Notification Type field here, the system will automatically suggest SP when transaction IQS21 is invoked. Alternatively, in the Customi zing activity Allowed Change of Notification Type, you can specify the notification type previously set up in the Customizing activity Define Transaction Start Values and additionally specify SP as the target notification type. This enables you to simply switch the notification type using the Change pushbutton when you invoke the notification. 5. In this workstep, you must specify the priority. To do so, choose Notification Processing
Response Control
→
→
Notification
Define Priority and then choose the entry Priority Type for Notification
→
Type. The Change Priority Type per Notification Type screen appears. You must then select the notification type SP and choose Detail . On the detail screen, you assign a priority type to the notification type (such as the priority type PM IC Order Priorities). 6. In this step, you assign the notification type SP to a catalog if necessary. To do so, choose Notification
→
Notification Creation
→
Notification Content
Catalogs and Catalog Profiles for
→
Notification Type. You can then choose a catalog. 7. In Customizing for the Shift Note, you must create a new entry for SP in the Customizing activity Define Shift Note Type. You make the settings for the shift note type SP as described under Settings for the Shift Note Type. Only in the Usage area must you make the following settings: Select the Screen Area of a Notification. In the Origin field, choose the entry Work Center/Hierarchy. The reference objects are freely selectable.
If none of the screen areas added under workstep 3 contains a work center, you must select the Origin checkbox on the detail screen of the shift note type. Only if you have selected the checkbox can you later assign a work center when entering the notification. 8. In the last step, you must enter SP in the Shift Note Type field in the work center.
Result You can now enter a shift note with the notification type SP in transaction IQS21.
The notification entered is displayed as a shift note in a shift report only if you have entered the work center that you assigned to the shift note type SP in step 8 in the notification.
