Urdaneta City University
2010 Student Handbook
CITY OFFICIALS Hon. AMADEO GREGORIO “BOBOM” E. “BOBOM” E. PEREZ IV City Mayor Hon. ONOFRE C. GOROSPE City Vice-Mayor
City Councilors FRANCO DEL PRADO BLESILDO F. SUMERA PETER JASON AGSALUD ADOLFO R. BASCO REYNALDO M. DUCA
MARK JOSEPH B. ANDRADA JENNYLIN R. SISON DOMINADOR VILLANUEVA AMOR P. LACHICA RIO VIRGILIO ESTEVES
UCU BOARD OF REGENTS HON. AMADEO GREGORIO E. PEREZ IV Chairman ELIZABETH A. MONTERO, Ed.D. University President CITY COUNCILOR JENNYLIN R. SISON Sangguniang Panlungsod Representative DR. MARIA CELIA JUNIO FERNANDEZ Superintendent, Urdaneta City Schools Division MR. RUFINO RONALDO Z. SAN JUAN IV Non-Government Organization (NGO) Representative MS. FRANCISCA D. MONTEFALCO Professional / Business Representative DR. VIRGILIO U. MANZANO Alumni Representativ Representative e MR. MARK JOEDEL DE VERA SGO Representative MS.JOCELYN V. ESPINO Board Secretary
CITY OFFICIALS Hon. AMADEO GREGORIO “BOBOM” E. “BOBOM” E. PEREZ IV City Mayor Hon. ONOFRE C. GOROSPE City Vice-Mayor
City Councilors FRANCO DEL PRADO BLESILDO F. SUMERA PETER JASON AGSALUD ADOLFO R. BASCO REYNALDO M. DUCA
MARK JOSEPH B. ANDRADA JENNYLIN R. SISON DOMINADOR VILLANUEVA AMOR P. LACHICA RIO VIRGILIO ESTEVES
UCU BOARD OF REGENTS HON. AMADEO GREGORIO E. PEREZ IV Chairman ELIZABETH A. MONTERO, Ed.D. University President CITY COUNCILOR JENNYLIN R. SISON Sangguniang Panlungsod Representative DR. MARIA CELIA JUNIO FERNANDEZ Superintendent, Urdaneta City Schools Division MR. RUFINO RONALDO Z. SAN JUAN IV Non-Government Organization (NGO) Representative MS. FRANCISCA D. MONTEFALCO Professional / Business Representative DR. VIRGILIO U. MANZANO Alumni Representativ Representative e MR. MARK JOEDEL DE VERA SGO Representative MS.JOCELYN V. ESPINO Board Secretary
FOREWORD
Congratulations! By enrolling in the Urdaneta City University, you have taken the first step towards success.
The 2010 Edition of the student handbook aims to orient you, our students, about UCU in general. As, such, the handbook contains the history, the vision, mission, and objectives of the university. Likewise, academic and non-academic policies are stated. Hence, all students are encouraged to read the handbook as their guide during their stay in the institution and to abide by its provisions.
As a character university, UCU aims to mold students into well-rounded well-rounded individuals. individuals. With this, we hope to help you in your journey towards becoming graduates who believe in transformative education, academic excellence, and character building.
Welcome to UCU, a University where Character is Utmost!
TABLE OF CONTENTS
Page Foreword ………………………………………………. ………………………….…..v Table of Contents ………………………………………………………………….….vi BOT Resolution no. 266 s. 2010 …………..……………………............................viii
Chapter I INTRODUCTION .…………………………………………………………...…….…… .…………………………………………………………...…….…….1 .1 A. Brief Background Background …………………………………………………...……... …………………………………………………...…….....1 ..1 B. Vision, Mission, Goals and Objectives …………...………………………. 4 C. University Seal ...………………………………………………………..…... 5 D. UCU Programs ………………………………………………………...….… ………………………………………………………...….…6 6 Chapter II ADMISSION ADMISSION AND RETENTION. RETENTION..……………………………………………………....8 .……………………………………………………....8 A. Admission …………………………………………………………………….8 B. Academic Retention ..……………………………………………………….9 .. ……………………………………………………….9 C. Registration Procedures …………………….…………………………..….9 D. Curriculum Revision and Implementation …………………………….....11 E. Classification of Students …………………………………………….…...11 F. Scholarship and Grants for Students …………………………………….12 Chapter III A. ACADEMIC ACADEMIC RULES RULES AND REGULATIONS REGULATIONS …………………………...…15 B. School Terms
……………………………………………………………..15
C. Class Hours .……………………………………………………………... . 15 C. Academic Load ………………………………………….…………..…..…15
D. Grading System ………………………………………………………...…….18 E, Graduation Requirements ……………………………………………….…...22 F. Citations/Awards .………………………………………………...………..… .………………………………………………...………..….. 23 G. School Credentials..………………………………………………………..... 28 H. Tuition and Miscel Miscellaneous laneous Fees ……………………………………………. 30 Chapter IV ACADEMIC ACADEMIC FREEDOM AND STUDENTS STUDENTS DUTIES AND RESPONSIBILITIES.. …………………………………………………….32 A. Academic Academic Freedom Freedom as the Right Right of the the Institution Institution ………………………….32 B. Freedom as the Right of an individual Student ……………………………..32 C. The Exercise of the Right . …………………………………………………….33 D. Duties and Responsibilities of Students …………………………………….33 Chapter V STUDENT SERVICES ….……………………………………………………………..….35 A. Office of of Students Students Affairs (OSA).. (OSA)..…………………………………………….35 …………………………………………….35 B. Guidance Office …………………………………………………………….…36 C. Library …………………………………………………………………………. ………………………………………………………………………….37 37 D. Multi-Media Multi-Media Library ……………………………………………………….…..37 E. Audio-Visual Room R oom …………………………………………………….……..37 F. Laboratories .………………………………………………………………..…37 . ………………………………………………………………..…37 G. Medical Services …………………………………………………….……….38 H. Janitorial Services.…………………………………………………..……..…38 Services. …………………………………………………..……..…38 I. Canteen ..………………………………………………………………………38 .. ………………………………………………………………………38 Chapter VI CAMPUS ORGANIZATIONS ……………………………………………..…….………39 A. Procedures Procedures and Standards Standards ………………………………… ……………………………………………….… …………….…39 39
1. Membership and Recruitment ………………………………..……39 2. Application for Recognition …………………………….…………39 Chapter VII CODE OF DISCIPLINE ……………………………………….……….……………….. 41 COLLEGES OFFICIALS ………………………………………….……………………. 47
EXCERPTS FROM THE MINUTES OF THE MEETING OF THE URDANETA CITY UNIVERSITY (UCU) BOARD OF REGENTS (BOR) HELD AT THE CITY MAYOR’S OFFICE, OLD CITY HALL, URDANETA CITY ON 26 OCTOBER 2010, 1:30 P.M. Present:
Mayor Amadeo Gregorio E. Perez IV (presiding officer) Dr. Elizabeth A. Montero City Councilor Jennylin R. Sison Dr. Maria Celia Junio Fernandez Mr.Rufino Ronaldo Z. San Juan VI Ms. Francisca D. Montefalco Ms. Jocelyn V. Espino
Absent: Dr. Virgilio U. Manzano
RESOLUTION NO. 266 S. 2010 APPROVING THE 2010 REVISED UCU STUDENT HANDBOOK WHEREAS, BOT Resolution No. 143 s. 2006 of 06 May 2006, approved the 2006 CCU STUDENT HANDBOOK; WHEREAS, the UCU Student Handbook is an indispensable document which is essential in the operation of the University for it contains guidelines governing the conduct of students and provides direction to them, among others; WHEREAS, said essential document contains vital information which help equip students, members of the academe, and other stakeholders with operational knowledge of the University, especially on matters of student discipline, academic freedom, curricular programs and disciplines, among others. WHEREAS, the various changes occurring in the University necessitates revision of the aforesaid document; WHEREAS, this body, after a complete perusal of the contents of the 2010 Revised UCU Student Handbook, has found that said document is in order and in accordance with the provisions of law;
WHEREFORE, on the motion of Dr. Maria Celia Junio Fernandez, Urdaneta city Schools Division Superintendent, duly seconded and approved by all herein assembled, It was RESOLVED AS IT IS HEREBY RESOLVED TO APPROVE THE 2010 REVISED UCU STUDENT HANDBOOK IN ITS FINAL FORM, T O W I T :
CHAPTER I INTRODUCTION
A. Brief Background Urdaneta City University (UCU) started as a rewarding concept of Dr. Pedro T. Orata, world renowned educator and a Ramon Magsaysay awardee to establish an educational complex that will provide basic education all the way through higher education in a single compound. Its humble beginning contrasts its current status as a fast growing and lone local university in the province of Pangasinan. It started maximizing available resources to provide education to knowledge-hungry youth and young adults, believing on the principle of EDUCATION FOR ALL! Indeed, as the first community college in the Philippines, Urdaneta City University formerly known by the names Urdaneta community College and city Colleges of Urdaneta is a concrete and genuine proof of Dr. Orata‟s solid expression of his great love, faith and concern for the poor but capable and deserving Filipino youth who cannot afford collegiate schooling in the cities. Believing that the rural people are entitled to equal opportunities for and access to higher education with those in the cities, he founded UCC in 1966 with then Mayor Amadeo R. Perez Jr. and with the strong support of the Sangguniang Bayan using the proceeds of the 1966 Town Fiesta celebration. Noteworthy was the contribution of Dr. Leonico Ancheta, first Dean of UCC who assisted Dr. Orata in laying in the laying the groundwork for the College‟s formal operations. As an archetypal of the community colleges of United States of America (USA), the university started with an enrolment of one hundred forty-four (144) students, who came from the rural areas. Apparently, most of the first students earned their way through college by driving tricycles before and after classes, working in the farms, serving as part-time maids and salesladies. The University commenced its operation with the provisional permit to open a two-year General Education course granted by the Secretary of Education on February 4, 1966. The Secretary further approved the program for Non-formal Education; hence short-term courses in agriculture and retail business for adults were also offered to assist them in enhancing their earning capabilities. After two years, the first batch of General education, 84 members, graduated. This paved the way to the opening of a four-year Education program which was granted in 1968. Adhering to the philosophy of keeping pace with the changing needs in the academe, then UCC offered degree courses in Nursing in 1975, Commerce and Accountancy and Computer education in 1996. It also introduced in its course offerings short-term courses in Midwifery (1973), Computer education (1990) and Caregiver Training Program (2002).
Undoubtedly, the University is a unique institution. While it is a higher learning institution of Urdaneta City, it remains self-sufficient to a steady growth. During its infancy, the facilities of the Urdaneta Community High School now known as Urdaneta City National High School (UCNHS) were utilized for its operation. This was based on Dr. Orata‟s principle of resource maximization and not to wait and stay idle while government is contemplating the provision of basic services. Otherwise, school children and public high school students in very remote places all over the country might be waiting until doomsday for a chance to go to school or to continue their schooling. As the first community college in the country, UCU proved its worth despite its limited resources. Many times, the University managed to be one of the top performing higher learning institutions in the field of education, nursing, and midwifery not to mention the high rate of board passers for the past few years. With this, it continues to attract students as far as Abra, Isabela, Ilocos, Nueva Viscaya, Tarlac, Quezon, Mt. Province, Pampanga, and other neighboring provinces. When Urdaneta became a city on March 21, 1998, then UCC likewise recognized the need to adopt a new name. Consequently, in 2001, Mayor Amedeo R. Perez Jr, broadened school‟s educational services and changed its name to City College of Urdaneta by virtue of Sangguniang Panglungsod resolution No. 61 which took effect on November 19, 2001. In 2005, the name was further amended as the City Colleges of Urdaneta. From the time of its birth up to present the University continues to serve as a reservoir and source of manpower needs for the city, nearby towns and for neighboring provinces. On January 13, 2004, UCU became the first Character School in Region I, inculcating in its students the need, not just for academic excellence, but more importantly, for character transformation. With more than four (4) decades of service, UCU now boasts of an enrolment of more than 6,000 students. From the borrowed classrooms, the University has now expanded to sixteen buildings with two other buildings under construction. A newlyrefurbished library, student‟s centers, a multi -media library, and state-of-the-art laboratory rooms are just some of the features that UCU could now lay claim to. As the only local university in the province where people can avail an inexpensive tertiary education, the University is located in San Vicente West, Urdaneta City on a one and three hectare of land which continues to expand with seven (10) academic buildings catering to varied curricular programs of the five (12) colleges. As a local university it continues to serve significantly as a potent source for the labor market. On February 7, 2005 a major breakthrough happened when the Sangguniang Panlungsod of the Urdaneta reestablished then UCU by approving CITY ORDINANCE NO. 37-2005, to wit: AN ORDINANCE CONFIRMING THE CHARTER OF THE CITY COLLEGES OF URDANETA AND REVISING PARTS THEREOF TO SUIT THE CHANGES, AND FOR OTHER PURPOSES thus strengthening the
institution‟s foundation and incorporating thereto various changes to cope with the fast changing times. On May 8, 2006, the institution adopted the university status by virtue of Sangguniang Panlungsod resolution No. 234-06 A. Since then, the UCU has established itself as one of the premier universities of the north. Indeed, Dr. Orata‟s philosophy of providing equal educational opportunities for all and Mayor Perez‟s action for reform a nd progress thru delivery of education have taken root and their vision of academic excellence continues to live on as CCU continues to expand as an educational institution, keeping the flame of EDUCATION raging. B. Vision, Mission, Goals and Objectives VISION: A transformative, self-reliant, and dynamic university recognized as a center of excellence with globally competitive professionals and distinctive capabilities in research, extension, and production. MISSION: A university that shall provide advanced instruction in the field of arts, sciences, teacher education, technical and entrepreneurship and that shall establish a strong research culture with active involvement in extension and production activities. GOAL: The university aims to contribute to the attainment of national developmental goals through character building, academic excellence, promotion and enrichment of the Filipino historical and cultural heritage and preservation of environment.
OBJECTIVES (TRANSFORMED) T - Train the faculty and staff for professional advancement through study grants and training. R - Restructure development programs which cater to the holistic transformation of students, faculty, staff and administration though curriculum enrichment, human resource development and character building.
A – Apply research finding to address problems and issues affecting individuals and the community in order to improve quality of life. N - Nurture the conservation and preservation of the environment, arts and culture. S - Serve the people through the conduct of relevant outreach programs and establishment of linkages F - Formulate academic programs that cater to the demands of the market and labor and the changing needs of the times. O - Offer scholarship opportunities fro poor but deserving students in order to attain quality education R - Revise periodically the curricular offerings to respond to the needs of the community for global competitiveness. M - Mobilize faculty, students and staff to conduct relevant researches and studies. E - Equip individuals with professional competence, scientific and technological skills and ethical/spiritual values to enable them the needed leadership in industry, government and the professions. D - Develop innate talents and skills of students to become self-directing, productive, and competent professionals in order to meet global demands and standards
C. UNIVERSITY SEAL Composed of an open book and torch from which sunrays emanate, the university seal is a fitting embodiment of the strength and endurance that the institution has maintained since its inception in 1966 as the first community university in the country. The book‟s yellow border signifies UCU‟s pledge to its students of providing transformative education, inculcating in them the golden ideals of character building. This is made manifest in the university ‟s emphasis of valuing hard work, of perfecting one‟s chosen craft, of continuing one‟s quest for knowledge and wisdom, and of practicing one‟s service-orientedness. Encased in this gilded edge, the open book echoes the founder‟s philosophy of ensuring that quality is equitable and accessible to people from all walks of life. The different gradations of blue and red represent the synergistic fusion of the efforts of
various individuals-from the non-teaching staff, the faculty and up to the administrators to work for the continuous improvement of UCU. The torch with its rd flame symbolizes the students of the University who are passionately committed to enhance and hone their full potentials in the academic field, in technical and skills training, and in cultural and social enrichment. This intense zeal is further r eflected in the sun‟s golden rays, arising out of the university‟s dedication to banish the cobwebs of ignorance through education. UCU believes that like gold which will never tarnish, quality education is a gift that the school will forever endow to humanity. Hence, the sun‟s rays move outwards, following the University‟s desire to reach out, as an institution and through its students, especially in promoting community development, nation-building and global brotherhood. D. UCU PROGRAMS All activities and programs of the University revolve around the three-pronged thrust of Character, Competence and Unity. These three core elements embody UCU‟s commitment to an individual‟s search for self -actualization, academic and skills proficiency, and cooperative existence. Each of the thrusts is concretely discussed below. 1. Character The Character program of UCU echoes its vision of bringing transformative education in the academe. This was reinforced by its declaration as the First Character in Region I on January 13, 2004. 12 CHARACTER QUALITIES FOR SUCCESS
JANUARY
RESOURCEFULNESS
FEBRUARY
RESPONSIBILITY
MARCH
THRIFTINESS
APRIL
TRUTHFULNESS
MAY
WISDOM
JUNE
ENTHUSIASM
JULY
GRATEFULNESS
AUGUST
INITIATIVE
Finding practical uses for that which others would overlook or discard. Knowing and doing what is expected of me. Allowing myself and others to spend only what is necessary Earning future trust by accurately reporting past facts. Making practical applications of truth in daily decisions. Expressing joy in each task as I give it my best effort. Letting others know by my words and actions how they have benefited my life. Recognizing and doing what needs to be done before I am asked to do it.
SEPTEMBER
JUSTICE
OCTOBER
LOYALTY
NOVEMBER
OBEDIENCE
DECEMBER
ORDERLINESS
Taking personal responsibility to uphold what is pure, right and true. Using difficult times to demonstrate my commitment to those I serve. Quickly and cheerfully carrying out the wise direction of those who are responsible for me. Arranging myself and my surroundings to achieve greater efficiency.
2. Competence Academic and skills competence are the guiding goals of the University „s curriculum. This is why the curricular offerings of the university are all geared to promote academic improvement of the students and to develop the skills and trainings necessary in the course they have taken. 3. Unity The University encourages co-curricular and extra-curricular activities that will promote unity and cooperation among the stakeholders. UCU realizes through these activities that more than celebrating each unique facet of its members, it likewise foster cooperation and teamwork, and serve as unifying medium, linking one part of the academic community to another part.
CHAPTER II ADMISSION AND RETENTION A. Admission From time to time, the University shall issue guidelines for efficient enrolment mechanism, taking into consideration the welfare and comfort of the students. In consonance with Dr. Orata‟s philosophy of accessible education for all, applicants may be admitted to UCU upon meeting the admission requirements. 1. Requirements a. For new students
Duly accomplished enrolment form
Form 138
Birth Certificate (NSO Certified)
Certificate of Good Moral Character (from their former school)
Barangay Clearance
2 copies 2x2 ID picture
Interview: Guidance Office
GWA Requirements as may be set by the University/Department concerned
b. For transferees
Transfer credentials
Certificate of Good Moral Character
Certified true copy of grades
2 copies 2x2 picture
Interview: Guidance Office
2. Agreement on Provisional Admission of Transferees and Incoming Freshmen Students All transferees with poor academic performance (i.e., habitual incurrence of incomplete or failed grades, dropping out without permission, and/or has a general weighted average (GWA) below 79 and incoming freshmen students with unsatisfactory
scholastic record (i.e., excessive number of final grades below 80 and GWA below 79 shall be required to report to the Office of Student Affairs. The concerned student shall assure said office that they shall not repeat their previous unsatisfactory academic performance. Failure to do so shall serve as basis for an appropriate action deemed proper by the Registrar‟s Off ice, subject however to review by the University Academic Council. Further, student-transferees shall submit a copy of their grades to the Guidance Office after every semester for evaluation. 3. Accrediting the Subjects of Transferees a.) Subjects with the same descriptive title and/or similar course content with the same number of units similar to those stated in the curriculum program of UCU shall be credited. b.) The students shall be required to enroll additional units for subjects with insufficient units. c.) Any doubt arising from there shall be resolved by the University Academic Council. B. Academic Retention As a rule, a student who had complied with the academic requirements shall be qualified to stay as such in the University, enjoying all the rights and privileges. However, student‟s prior admission to the next semester is dependent upon a Qualifying/Proficiency Examination administered by his department. The University Academic Council shall promulgate rules and guidelines relative to such qualifying/proficiency examination. Likewise, a student who incurred failing grades shall follow the Special Provisions in such cases discussed in the Chapter III of this handbook. (See Chapter II, Academic Load, Special Provision for students with Failed Grades) C. Registration Procedures The registration period shall begin two weeks before the start of regular classes, unless the University sets a different period. A student shall be official enrolled upon registration, payment of fees, and attendance of classes Officially enrolled students shall be included in the master lists of Students per subject. The University shall strictly prohibit students from unofficially changing their schedules. Contravention hereto shall be dealt with accordingly and the student shall suffer the consequences of his act.
Students who are unable to attend the first week of classes shall notify within reasonable time the OSA. However, students who are already registered at an earlier date but failed to attend the first three (3) weeks of the term, irrespective of the cause of absence shall no longer be accepted in class, and shall be deemed officially dropped from the subject. The registration procedure shall be posted in designated bulletin boards. 1. Provision for Late Enrollees Late enrollment shall be allowed within one week after the opening of classes and the late enrollee shall be assessed additional fee. Likewise, said enrollees are requested to report to the Office of Student Affairs (OSA) for validating the reasons for the late enrolment. 2. Changing, Adding, and Dropping of Subjects Student who wishes to change and/or add a subject shall duly accomplish the prescribed form from the Registrar‟s Office. A student who wants to drop a subject shall be required to report at the OSA. A fee shall be charged for both services. A student who drops out without permission from a subject during the prelim Term of the regular semester or Midterm of the summer classes shall be given a mark of Dropped. A student who drops out without permission a subject during or after the Midterm of the regular semester or final Term of the Summer period shall automatically be given a failing grade and shall be required to pay the full amount of corresponding tuition. (For further discussion of payments and refunds, see Chapter III, Tuition and Miscellaneous Fees) A student who withdraws with permission shall be given an OD (Officially Dropped) mark instead of Dropped or Failed. 3. Shifting of Course/Major A student who wishes to shift his course shall secure and accomplish four copies of shifting form from the Guidance Office for assessment purposes. The copies shall each be given to the Registrar‟s Office, Guidance Office, Dean of the previous department, and the Dean of the receiving department. D. Curriculum Revision and Implementation 1. The University Academic Council with the concurrence of the Board shall have the right to adopt or impose a new curriculum or amend or revise the existing one. 2. New curriculum shall cover only new students or freshmen while old students shall follow the same curriculum that they had started.
3. If a student fails to finish the course within the prescribed maximum number of years of his curriculum, he shall automatically follow the new curriculum, except in the case of a graduating student; in which case, said student shall continue with his old curriculum. E. Classification of Students Students enrolled at UCU Are classified: 1. According to academic load a.) A REGULAR STUDENT has enrolled the full academic load specified in the curriculum of his course. b.) An IRREGULAR STUDENT has an academic load less than what is specified in the curriculum. 2. According to length of stay a.) A NEW STUDENT has no previous academic records in the University. b.) An OLD STUDENT has previous academic records in the University. 3. Other classifications a.) A TRANSFEREE comes from another academic institution and has transferred to UCU for his studies. b.) A SECOND DEGREE student has already earned a previous degree and is pursuing another degree program c.) A unit EARNER has earned a degree but has enrolled additional units in the University. d.) A SUMMER GRADUATE needs only one major or minor subject in order to graduate which shall be enrolled during the summer. e.) A STUDENT ASSISTANT helps out in the accomplishment of tasks in the office he is assigned in the University. f.) A CONDITIONAL STUDENT has been granted provisional admission to the University and whose stay is dependent upon compliance of certain conditions. g.) A WORKING STUDENT is enrolled in the university at the same time employed on a regular status whether in the government or private enterprise.
F. Scholarship and Grant for Students The University provides the following scholarship and grants to the students: Scholarship
Tuition Waived
1. Entrance Scholarship (For one semester only)
Valedictorian
100%
Salutatorian
50%
2. Academic Scholarships
President‟s List - GWA of 92 or higher (1.0-1.45) - With no grade lower than 90 (or 1.75 in the old rating system)
Dean‟s List -
GWA of 89-91 (1.46-1.75)
-
With no grade lower than 88
50%
(or 2.0 in the old rating system) 3. Service Scholarships
Student Assistants
100%
Athletes
-
National Competitor
100%
-
Regional Competitor
50%
-
Local Competitor
25%
Music Ensemble, Performing arts or
Cultural Scholars
4. Sangguniang Kabataan Scholarship
Applicants must submit a certification
50%
50%
Applicable only to SK Officials or Urdaneta City
5. Barangay Official Scholarship
20%
Certification
Shall only be open to Urdaneta city‟s barangay officials themselves or their spouses and children
6. Sangguniang Panglungsod Scholarship Grant
50%
RESOLUTION NO. 255 S. 2010 RESOLUTION APPROVING THE AMENDMENTS IN THE URDANETA CITY UNIVERSITY- SANGGUNIANG PANLUNGSOD (UCU-SP) EDUCATIONAL GRANT TO DESERVING STUDENTS OF URDANETA CITY STARTING FIRST SEMESTER OF ACADEMIC YEAR 2011- 2012 The educational grant shall incorporate the following stipulations: a. The term “UCU-SP Educational Grant” is to be used for the purpose; b. The scholar must be a bonafide resident of Urdaneta City
c. The scholar shall undergo an entrance examination intended for the scholarship which is to be administered by the Guidance Office; d. The scholar has to maintain a minimum rating of 85; e. The scholar shall submit a certification of grades to the sponsoring City official after every end of the semester. Moreover, the scholar shall secure a certification from the sponsoring City official before enrolment for the following semester; and f. The sponsoring City official has the discretion to change his scholar at the end of every semester; The City Mayor, Vice Mayor and Sangguniang Panlungsod Officials are entitled to a total of one hundred scholars per semester to be granted 100 % free tuition fee including miscellaneous fees; It was further agreed that 50 % of the tuition fees and miscellaneous fees shall be paid by the City Government and the remaining 50% will be charged against UCU funds; 7. Loyalty Benefit (Percentage depends on the number of relatives enrolled)
Applies to brothers and sisters or parent and children who are simultaneously enrolled in the University in one semester NSO certified birth certificate must be presented
8. SGO President and editor-in-Chief Scholarship
100%
9. Editorial Board members of the student publication Editor-in-Chief
100%
Associate Editor
50%
Section Editor
25%
10. University employees/City Government employees of their children and spouses. UCU employees
50%
who have served the University for more than 10 years 11. Beneficiaries of City / PNP/ BFP
20%
12. AFPEBS-UCU EDUCATIONAL BENEFIT PROGRAM
75%
13. Alternative Learning System Scholars (top 3 slots)
50%
14. Congressional, CHED Minority Scholars 15. Notwithstanding the foregoing scholarship grants, the Board of Regents (BOR) may grant other forms of Scholarship as it may deem proper. Likewise, except in special cases, taking into consideration the nature of scholarship, hereto scholarship grants shall be availed of alternatively. Thus, grantee can only avail of one scholarship grant, at his preference or whichever is highly beneficial to him. Finally, unless otherwise stated, all above-mentioned scholarships must be renewed every semester.
CHAPTER III ACADEMIC RULES AND REGULATIONS A. School Terms The University‟s academic year is composed of two semesters (a minimum of 18 weeks per semester) and one summer term (consisting of six weeks). B. Class Hours 1. Generally, one unit of credit is equivalent to one class hour. 2. The student is given a grace period of 15 minutes from the start of the class hour to enter his classroom. Beyond the allotted period means the student shall be marked absent for that session.
C. Academic Load 1. General Policy The student shall enroll the subject load approved in the curriculum of the program he is enrolled in. No student may be permitted to carry a study load more than the prescribed units in his course. A student enrolled during the summer term shall be allowed a maximum academic load of nine (9) unit academic load. Graduating students however shall be allowed to take a maximum academic load of twelve (12) units academic load.
2. Special Provisions A. For Graduating Students Except in exceptional cases, a graduating student may be allowed maximum additional academic loads six (6) units in excess of the normal load specified in the curriculum for the school term. Moreover, an Education student enrolled in Practice Teaching subject equivalent to six (6) units shall be allowed to take additional subjects if the same are scheduled during Saturdays and/ or 5:00 onwards on weekdays. B. For Student-faculty and Employees A member of the faculty, administrative and support staff of the University who wishes to pursue his studies must secure a permit to study from the University President. A copy of the permit shall likewise be furnished to the
Administrative Officer or the Human Resource Management Officer (HRMO). A faculty member should further coordinate with the Registrar for the Practicable arrangement of his teaching /work and study schedules. Furthermore, a working student shall be required to secure permit to study from his immediate superior or duly authorized personnel of his office/agency before allowing him to enroll in the University. C. For Student Assistants Student assistants shall be permitted to enroll a minimum of 12 units and a maximum of 18 units only per semester. They shall be required to report to their assigned offices from 8:00 a.m. – 5:00 p.m. except when they have their class. The Head of the department which they are assigned shall fix their respective work schedule. Likewise, they shall enroll a maximum of 6 units only during summer term. D. For Student with Failed Grades Notwithstanding the conduct of Assessment/Proficiency Exams or other University‟s retention policies, a student who failed two (2) minor subjects during the previous semester shall be allowed a maximum of 18 units only for the succeeding semester. A student who failed three (3) minor subjects during the previous semester shall be allowed a maximum of 12 units only for the succeeding semester. The student is further asked to report to the Guidance Office for regular consultations and proper monitoring. If a student fails in one major subject, regardless of the number of units, he shall not be allowed to take any other major subject unless he has passed the subject he has originally failed in and upon recommendation of the Dean to the Registrar that he qualifies to enroll other major subjects. For other cases of a student with failed grades, the Registrar and the College Dean shall determine the maximum Number of allowable units to be enrolled in by the student concerned. 3. Subject Sequence The subject sequence prescribed in the approved course offerings of the University shall be followed. A student shall be permitted to take advance subject(s) only if he has satisfactorily passed the pre-requisite subject(s). The University strictly proscribes the practice of attending frozen subjects or unofficially enrolled subjects. Contravention hereof shall be dealt with accordingly. 4. Subject Substitution The following are the guidelines in requesting for subject substitution:
a. The subject substituted must have the same number of units and is allied to the required subject. b. The same is part of the old curriculum and will not be offered anymore in any of the programs in the University. c. The request must be recommended by the Dean, noted by the Registrar, and approved by the Vice-president for Academic Affairs. d. The person in-charge of the records should be provided a copy of this approved request. 5. Cross Enrollment A student who wishes to cross-enroll shall secure a permit from the university Registrar. He may be allowed to cross-enroll provided that the subject. a. As far as possible must be a minor subject; b. Must have the same course description and number of units; c. Must not be offered in the University during the semester, save in the case of graduating students; and d. Must be taken up urgently 6. Tutorial Classes a. As a policy, the University discourages tutorial classes, however for meritorious reasons sufficiently shown and with the approval of the concerned University officials, the same may be allowed and as far as practicable it shall be held during summer. b. Students enrolled under tutorial classes shall pay the tuition and miscellaneous fees and the per hour rate of the Instructor/Professor. c. Candidate for summer graduation has to apply t o the Registrar‟s Office for tutorial classes subject to the approval of the department Head concerned. 7. In-house review/Comprehensive Review For purposes of enhancing and strengthening the knowledge and skills gained by students before graduation, the In-House Review is included in the curriculum and will be conducted during the last semester. The University shall promulgate rules and regulations relative to the conduct of in-house review. Likewise, to ensure and maintain high board passing rate, students whose program requires board examination shall undergo comprehensive review classes and the same shall be part of the University curriculum.
D. Grading System 1. Computation of Grades As a policy, the University adopts cumulative grading system. Subject to the provision of proficiency and/or qualifying examinations, the student‟s final rating is computed by using the following formulae:
PG = CS + Exam
Where: PG is Prelim grade CS is general class standing
MG = PG + 2TMG 3
MG is Mid-term grade TMG
FG = MG + 2TFG 3
is Tentative MG
FG is Final grade TMG is Tentative FG
a. General Computation A student‟s grade is computed based on two general criteria: the class standing and the period examination. The student‟s class standing has a weight of 60%. It includes quizzes, seat works, class reports, experiments, laboratory outputs, projects, assignments and others. Attendance is also included in the class standing. Forty percent of a student‟s grade comes from the periodic examinations. There are three major examinations during the semester: preliminary, midterm and final. The student‟s scores are transmuted following the transmutation table for the conversion of grades duly adopted by the University Academic Council. b. Examination There are three major examinations during the regular semester namely: preliminary, mid-term, and final and two examinations during the summer term namely mid-term and final. However, whenever necessary as the BOT may determine, the University may change the frequency of administering major examinations. 1.
Unless otherwise approved by the concerned University officials, no examination shall be conducted outside the campus, and the faculty or the substitute shall personally administer the examination.
2.
No student may be allowed to take the examination without the permit duly issued by the University. The permit shall only be valid for the particular examination indicated and strictly non-transferable.
3.
All examinations should be written or have a written component. This is compulsory except for laboratory subjects, or in cases duly approved by the respective College Dean.
4.
A student who has manifested academic excellence during the Prelim exam and Mid-term exam MAY BE EXEMPTED in the final Examination.
5.
A student who misses an examination shall proceed to the Office of the Student Affairs for an explanation of his absence. If his reason is valid, he shall be asked to follow the procedure discussed in the next item. If his reason for missing the examination is not valid, the student shall be given a grade of 70.
6.
Completion Examination. A student who failed to take any of the periodic examinations shall be given ten (10) days after the Final Examination to avail of a special exam. Failure to comply shall mean an incomplete grade which will be completed on a date scheduled by the Office of the Vice President for Academic Affairs . A reasonable fee of one hundred pesos (Php 100.00) shall be charged for each examination missed, however, such amount shall increase if the Board deems it proper.
2. Attendance A. Tardiness A student is given a grace period of 15 minutes from the start of the class hour to enter his classroom, in which case, he will be marked TARDY. Four tardy marks shall be equivalent to one absence. If a student comes in late beyond the allotted period, he shall be marked absent for that session. B. Absences Each student is expected to attend his classes regularly and punctually, and is required to attend 80% of the prescribed number of classes in the given semester. The table below shows the relation between the absences in a particular subject and the automatic failure due to absences (Automatic FA) UNITS OF CREDIT
Max. No. of Absences Automatic FA (Computed per hour) 5 units 18 19 th 3 units 11 12 th 2 units 7 8th 1 unit 4 5th Moreover, students enrolled in OJT, practicum, RLE and the like are required to follow the departmental policies on attendance. The maximum number of absences per subject includes those which may be accumulated or consecutive. If the absences or majority of the absences are excused, the Registrar and/or the OSA shall recommend whether the student should be retained.
Beyond the maximum number of absences, a student shall automatically receive a Dropped mark if this is before the Prelim exams and a Failed rating if this is after the Prelim exams. This provision should be viewed, not as a privilege, but as allowance for possible incurred absences due to illness or other grievous reason. The following provisions shall likewise be considered:
A student who incurs an absence during a quiz or class activity shall automatically get 70% for the quiz. However, a special quiz may be given: a. If the absence is due to participation in academic and extra-curricular activities; b. For members of wedding entourage, supported by the wedding invitation and shall not exceed one day; and c. If there are certificates to support claims of medical concerns and illness, and death of relatives. Students who leave the class after the roll call and not return or who return only at the end of the period are considered absent. A student who absents from a class in order to attend other activities in an unofficial capacity shall be held responsible for the lessons/quizzes made. During the Summer Term, no student shall be given credit for any subject or course if he has been absent or if he missed classes for more than eight (8) days. Parents or guardians shall be notified by the Guidance Director on the 5 th absence of their son/daughter or ward. The instructor concerned shall refer the student‟s case to the Guidance office.
3. Completion of Grades An incomplete grade is given to a student who has missed an examination(s), or who lacks requirement(s) to pass the course. A student with incomplete grade is responsible for the completion of his grade within a period of ONE SEMESTER. Failure to do so shall mean a waiver and the concerned student is automatically marked FAILED in that subject. The Office of the vice President for academic Affairs shall set the schedule for the completion of grades. If the student completes his grade outside the schedule but within one semester, reasonable points shall be deducted from his Final Rating. For completion purposes, the student is advised to secure and duly accomplish a completion form from the Registrar‟s Office. 4. Rating System The University adopts the percentile system. For comparison purposes, the following Percentage Rating systems are considered. Percentage Ratings Description 1.00
97-100
Excellent
1.25 – 1.50 1.75 – 2.00 2.25 – 2.50 2.75 – 3.00 5.00
91-96 86-90 80-85 75-79 below 74
Very Good Good Satisfactory Passing Failed
E. GRADUATION REQUIREMENTS For a student to be included in the graduation ceremonies, he should have successfully completed all the required units set in the curriculum of his course. Further, the student should be cleared of his financial and other obligations to the University, and his records duly deliberated on by the Academic Council, before proper conferment by the BOR. 1. Credentials A student who expects to graduate must apply for an evaluation of his academic records one school year preceding his expected graduation. A candidate for graduation must file an official application for graduation with the Registrar‟s Office before the mid -term examination of the last semester in the University. 2. Residency Requirement Residency refers to the number of years or terms required for a student to finish a course. As a general policy, regular students in non-degree and degree programs are granted two (2) years and four (4) years respectively to complete their program. A degree shall only be confirmed to a student who has taken the last curricular year of the course in the University. Therefore, transfer students must have at least one (1) year residency in the university to be conferred the degree. F. Citations/Awards 1. Academic Citations A student who is qualified for the President‟s List or Dean‟s List shall submit his letter of application to the University President. Qualifications for the citations are as follows: A. President’s List The student must have a GWA of 92 or higher He must not have a grade lower than 90 or its equivalent in any academic subject.
B. Dean’s List The student must have a GWA of 89 – 91 He must not have a grade lower than 88 or its equivalent in any academic subject.
Further, recognition of students for aforementioned awards shall be subject to the following regulations: a. Although NSTP is not included in the computation of GWA, the student should not have any grade of 79 or lower in said subject. b. The student shall not incur a grade of failed, incomplete and/or dropped in any subject. c. The student shall have a regular load of not lower than what is set in the approved curriculum of his course. d. A transferee who wishes to apply for an academic scholarship shall complete his one – year residency in the University. However, third year transferees shall no longer be qualified for the above scholarships. 2. Graduation Citations a. Academic Distinctions The University shall recognize students who excelled academically during their stay at the school. Graduating students qualified for academic distinction shall meet the prescribed final rating as follows: Cum Laude 89 – 92 With no grade in any subject below 86 or its equivalent Magna Cum Laude 93 – 95 With no grade in any subject below 89 or its equivalent Summa Cum Laude 96 – 99 With no grade in any subject below 91 or its equivalent Further, the above mentioned honors are subject to the following conditions: 1. That all grades earned in all subject except those excluded by law taken in the University or in other schools shall be included in the computation of the GWA. Likewise, all subjects shall be given consideration in determining the qualifications of the candidate for honor. 2. That a candidate for graduation with honors must have taken not less than the prescribed load of the curricular offering of his course during the regular semester and/ or six (6) units during each summer. 3. That Student Assistants who are candidates for graduation with honors must have taken not less than 18 units of credit each semester and six (6) units during each summer. 4. That a student must have a residence equivalent of at least 75% of the entire course he is enrolled in. 5. That only students who have completed all academic requirements for their degree as of the date of conferment will be granted academic honors. 6. That the conferment of hereto awards is the sole discretion of the University and if the awardees is found unfit after investigation of such award, the University may declare forfeiture of the same.
b. Special Awards Students who had shown exemplary performance in their extra-curricular activities shall be recognized. However, all awards that shall be given to deserving students must be subject to the following conditions: 1. That the student shall meet all the requirements set for the award. 2. That there must be a written approval from the recommending officer. 3. That the student shall undergo and pass the strict screening and deliberation process of the Committee on Awards. 4. That the University President shall approve all awards for conferment. The following are the awards given to deserving students: 1. Proficiency in Teaching Award No grade lower than 83 in professional and major subjects Minimum of three years of residence in the University GWA must not be lower than 86 Should be recommended by the Cooperating Teacher
2. Proficiency in Clinical Practice/Community Health Service (Nursing, Midwifery and Caregiver) No grade lower than 83 or its equivalent Minimum of three years of residence in the University for College of Nursing: two years residency for Midwifery and six months residency for Caregiver. Should be recommended by the Clinical Instructor and the Head Nurse of the affiliating hospital.
3. Proficiency in Office Practice (Commerce and Computer Secretarial) No grade lower than 83 in major subjects (for College of Commerce and Accountancy only.) Minimum of three years of residence in the University for College of Commerce and Accountancy; and two years residency for College of Computer Studies. Should be recommended by the immediate superior/supervisor in the establishment in which he had his OJT Maximum of five (5) absences during his OJT
4. Leadership Award Should have exhibited outstanding achievement as a student leader. Should be recommended by the adviser of the Student Government Organization.
Should have accomplished relevant and significant projects and programs. Should have completed four years of residence in the University. Should have outstanding scholastic records.
5. Cultural Awards Should be an active member of the Performing Arts group, Music Ensemble or any other recognized cultural group in the University Should have participated in the cultural programs of the school. Should have recommended by the PA or ME adviser. Should have no Failed or Dropped marks. Should have three years of residence in the University.
6. Athletic Award Should be an active member of any athletic organization Preferably, should have participated in any regional or national competitions. Should have no Failed or Dropped marks. Should be recommended by the coach or sports coordinator. Should have at least three years of residency in the University.
Other Awards: 7. Community Development Award Should have rendered outstanding service to the University and community. Minimum of three years of residence in the University. Should have no Failed or Dropped marks. Should be recommended by the club adviser, principal, etc. 8. Journalism Award Should be a bona fide and productive member of the official student publication. Should be of good scholastic standing. Should have at least 2 years active membership in the student publication. Should not have been involved in articles proven to be libelous or plagiarized. Should be recommended by the paper adviser. 9. Special Achievement Award Should have actively participated in regional and national competitions and other activities. Should have brought glory and pride to the school with his accomplishments. Should be recommended by the coach or adviser.
3. Notwithstanding the preceding paragraphs, upon recommendations made by the University Academic Council and duly affirmed by the BOT, the University shall promulgate additional requirements or amend the foregoing and may further grant awards other than hereto stated. G. School Credentials Every student of the University is entitled to obtain his academic records. The student shall be advised to take note of the following general provisions: 1. Appropriate application forms and clearances are required in the release of school credentials. As a rule, the issuance of school credentials must be applied for ten (10) working days prior to the release of the same save in exceptional cases. 2. The student shall personally request for his academic records. In case of his absence or unavailability, the student should prepare and submit an authorization letter for his representative. The student requesting the documents and the representative/s shall present a valid identification card to the Registrar‟s Office. 3. University officials and faculty members may be permitted to request information on the academic performance of a student provided that: a. Information shall be used in evaluation for academic distinctions and guidance services. b. Information shall be used for verification of grades. 4. Request for academic information from a company or firm to whom a student has applied for employment or where he is employed will be honored for verification purposes only. The same consideration is given to recognized organizations or government agencies supporting the student concerned. 5. No transfer credential or official transcript of records shall be released unless admission credentials (Form 138 for freshmen students or original Transcript of Records for transferees and second degree earners) are submitted to the Registrar‟s Office. Further, all accountabilities with the Accounting Office, Library, Laboratories, etc., should have been settled. Procedures in the Issuance of School Credentials Transfer Credentials 1. A Transfer Credential is issued to a student who wishes to transfer to another school and is issued only once. 2. Transfer credentials are released immediately to students who have obtained the necessary clearances. Release of transfer credentials is considered a formal separation from
the University and readmission to the University shall only be in accordance with existing policies. A student who was not able to use his transfer credentials to another school and wishes to return to UCU is required to surrender the documents issued to him. 3. Before a transfer credential is issued, it shall be necessary for the student to submit duly accomplished clearance and to pay the required amount. 4. UCU personnel in charge of issuing the transfer credential must ascertain that all subjects and grades are accounted for:
Transcript of Records 1. The preparation and issuance of Transcript of Records is to be accomplished by those in charge of request. 2. The concerned student shall always indicate the purpose for which the record will be used (e.g. for employment purpose/for board exam, etc.) 3. No graduated student shall be issued a transcript of record unless he/she has cleared accountabilities. 4. The student is required to pay the required fee for his Transcript of Records. Diploma The diploma of a graduated student shall be issued only once. Subsequent requests for a copy of diploma shall not be honored. Instead, a certificate attesting to his graduation from the University shall be given. H. Tuition and Miscellaneous Fees Tuition and miscellaneous fees may be paid in cash upon enrollment or by installment. The following installment plans must be followed. 1. At least twenty five percent (25%) of the basic school fees or whatever amount determined by the University must be paid upon enrollment. 2. The remaining balance after deducting the first payment shall be divided by three, the result of which is the amount to be paid before the Prelim, Midterm, and Final Examinations. 3. A No Permit No Exam policy shall be strictly implemented. 4. All tuition and other school fees must be paid before the Final Examinations. Refunds: As a matter of policy, the University does not refund miscellaneous fees paid by the student. Tuition fees however may be refunded with the following conditions: 1. If a student is dropping out, he/she shall duly inform the Registrar and fill out a dropping form.
2. If the student drops out during the enrollment period or during the first week of classes, the entire tuition paid shall be refunded. 3. If the student drops out during the second week of classes or within the Preliminary Examinations, 50% of the assessed tuition shall be paid. 4. If the student drops out after the Preliminary Exams or within the Midterm Examinations, all fees computed for the semester shall be charged whether or not he/she attended classes. 5. Refunds shall be given after the payroll or voucher for refunds has been approved and processed at the City Government of Urdaneta. Checks as Payments: Only Government checks are honored as payment of tuition and other school fees. As per Commission on Audit regulations, personal checks shall not be accepted as payment of school fees.
CHAPTER IV ACADEMIC FREEDOM AND STUDENTS DUTIES AND RESPONSIBILITIES Art. XIV, Sec. 5 (2) of the Philippine Constitution provides for academic freedom. The following are the implementing rules and guidelines governing the exercise of the same in the University. A. Academic Freedom as the Right of the Institution Under the provisions set forth for academic freedom, the UCU has the following rights: 1. To prescribe the qualifications of faculty members for hiring and promotions, and select them at its discretion, subject to Civil Service provisions and other established laws; 2. To decide what courses may be offered, what subjects may be taught, and to revise the curriculum and course offering as the need arises, upon compliance of regulations pertaining to recognition of new courses and curriculum revisions; 3. To adopt methods, procedures and practices of teaching; 4. To prescribe the criteria for admission and retention of students; 5. To prescribe reasonable fees and adopt programs and policies that will insure and maintain the quality of education; and 6. To promulgate rules and regulations to ensure the safety and general welfare of the students as well as the University‟s personnel. B. Freedom as the Right of an Individual Student The Philippine Constitution guarantees every student of all higher learning institutions the right to enjoy academic freedom. Specifically, a UCU student enjoys the following: 1. 2.
3. 4.
5.
The right to freely choose his course and to pursue this until graduation provided he has complied with the academic requirements and rules of conduct of UCU; The right to pursue his studies regardless of his social status, political and religious beliefs, and to be free, in his pursuit thereof, from unreasonable interference of any kind from whatever source in the academic community. The right to appropriate and effective use of the school‟s facilities, as long as the student complies with the established policies for their use; The right to sponsor, attend and participate in seminars, workshops, dialogues or similar activities that promote student welfare and which deal on matter of general concern without fear of any disciplinary action subject to institutional regulations and to Constitutional limitations on the freedom of assembly; The right to form and join student organizations or societies subject to well0defined limitations on freedom of associations set in the Constitution, whose objectives do not contradict institutional policies, and which have complied with accreditation procedures
6. 7.
8.
of the Office of the Student Affairs (see Chapter VI, Student Organizations, Recognition and Accreditation Procedures); The right to free expression both spoken and written regarding the school, its policies and programs, provided the statements and written materials are not prohibited by law. The right to free and peaceful assembly to voice out opinions or petitions redress of grievances, subject to limitations on the right of assembly, freedom of expression and speech and other established laws, and upon compliance of university policies in organizing assemblies; and The right to be informed of or to have access to, all data pertaining to his financial account and academic performance.
C. The exercise however of the foregoing rights shall be in accordance with the existing rules and regulations. Any concerted action by the students shall require corresponding permit as provided by law; that it should be peacefully conducted and not meant to disturb classes nor infringe on the rights of others; Provided, after all peaceful means of settling disputes/issues are exhausted. Contravention hereto shall be dealt with accordingly. D. Duties and Responsibilities of Students – In addition to those provided for under existing laws, every student shall: 1. Exert his utmost to develop his potentialities for service, particularly by undergoing an education suited to his abilities, in order that he may become an asset to his family and to society. 2. Uphold the academic integrity of the school, endeavor to achieve academic excellence and abide by the rules and regulations governing his academic responsibilities and moral integrity. 3. Promote and maintain the peace and tranquility of the school by observing the rules of discipline, and by exerting efforts to attain harmonious relationships with fellow students, the teaching and academic staff and other school personnel. 4. Participate actively in civic affairs in the promotion in the general welfare, particularly in the social, economic and cultural development of his community and in the attainment of a just, compassionate and orderly society. 5. Exercise his rights responsibly in the knowledge that he is answerable for any infringement or violation of the public welfare and of the rights of others.
CHAPTER V STUDENT SERVICES A. Office of the Student Affairs (OSA) Pursuant to the pertinent provisions of the University Code, the OSA has the following functions: 1. Provide the direction in the planning, implementation, coordination, monitoring and evaluation of various services that enhance the learning processes and atmosphere of students in terms of the learning resource center, guidance and counseling, student organizations, student publications, and placement. 2. Collate and recommend the purchase of books, teacher and student manuals, learning guides, journals, serials, magazines, newspapers, encyclopedias, CD-ROM, multimedia, and other computer instructional programs, laboratory equipment, apparatuses, machineries and others; 3. Provide and coordinate the provision of opportunities for the well-rounded development of students through autonomous and constructive student councils, interest clubs and other organizations; responsible student publications, organs, bulletins, tabloids, etc.; guidance and counseling services; and scholarship grants and financial assistance; 4. Provide assistance to graduates of the University through referrals, recommendations and endorsements for placement and employment; 5. Establish network of linkages with other institutions of higher learning, both public and private; 6. Submit annual action plans and quarterly/annual accomplishment reports to the Office of the President ; and 7. Do other functions upon directive of higher authorities. B. Guidance Office The Guidance Office is committed to bringing the values or self-awareness and selfdirection to the students. It aims to assist students in solving their problems, academically and/or psychologically. Thus, in order to realize its objectives the Office provides the following: 1. Individual Inventory Services. The service is intended to systematically gather data about students and to provide a synthesis of information about the individual which can be used to gain an understanding of himself as he is potentially capable of becoming. 2. Information Service. This service provides adequate and substantial information related to personal, psychological, social and educational fields.
3. Testing/Evaluation Services. This service is designed to secure accurate information of each student‟s abilities, aptitudes, interests and personal characteristics in order to assist the student to gain an increasing self-knowledge and understanding of his capacity in as many aspects of his life and career as possible. 4. Referral Service. This service shall provide assistance and referrals of students endorsed by the teachers concerned and other school officials and personnel. 5. Placement Service. This service is designed to provide job opportunities for students. 6. Career Guidance. This service aims to help an individual establish right decisions on his chosen career based on his potentials and capabilities. 7. Counseling Service. This service which is considered as the “heart of guidance program,” is designed to facilitate self-understanding and self-development through face-to-face interaction or group counseling. 8. Follow-up Service. This service aims to offer assistance to unadjusted student and those who come for counseling because of recurring problems. Its goal is to check the progress and status of the counselee. C. Library The UCU Library is dedicated to provide necessary books and references for students in their research works and studies. It caters to the needs of the students who want to enrich their knowledge and develop their academic performance through the aid of reading materials. The library is located at the 2 nd floor of Pedro T. Orata Memorial Building. It is open from Mondays to Saturdays, 8:00 a.m. to 5:00 p.m. unless the University Library Council promulgates a different schedule. The use of the University Library shall be in accordance with the library rules and regulations. D. Multi-Media Library It houses the computers used for internet surfing and other multi-media materials. The use of the Multi-media Library shall be in accordance with the university‟s rules and regulations. E. Audio-Visual Room The Audio-Visual Room serves as venue for seminars, conferences, fora, and other school programs and activities. The use of the same shall be subject to the approval of the University President. F. Laboratories 1. Speech Laboratory – The training ground for speech improvement and development of the students.
2. Science Laboratory – The setting for scientific experiments and the venue for the application of scientific theories and principles. 3. Computer laboratory – It houses the computers and other resources needed in the application of computer related principles. 4. Typing Laboratory – It accommodates the facilities used for the practicum in the typing subject. G. Medical Services The medical services of the University, as facilitated by the school clinic, are geared towards offering health-related assistance to the students. The office promotes physical fitness, personal hygiene, and health consciousness to every member of the University. It conducts regular medical and dental check-up.
H. Security Services The security force aims to ensure the maximum safety of every member of the University. Further, it shall protect individuals from all harm and other security related incidence that may occur inside the campus. I. Janitorial Services The janitorial services shall secure the cleanliness and beautification of the school campus. J. Canteen It provides the students with the necessary nutritious foods at the most affordable price.
CHAPTER VI CAMPUS ORGANIZATIONS Student Organizations are recognized as supportive institutional agencies of the University in achieving its goals, ideas, and objectives. A. Procedure and Standards 1. Membership and Recruitment 1.1 An initial membership of at least 25 students is required before any group is granted temporary use of school facilities for recruitment processes. 1.2Only bonafide students of the University may become members of UCU campus organizations. 1.3 A student‟s membership is limited to only thre e (3) campus organizations. 1.4 Bona fide students of UCU are not allowed to become members of organizations in other schools. 1.5 No high School student should be recruited in any collegiate campus organization. 1.6 All presidents of campus organizations must submit a list of all members and annual program activities every year for verification and monitoring purpose. 2. Application for Recognition 2.1 All applications for recognition of campus organizations must be done five weeks after the start of regular classes. Deadline for submission of application will be set by the OSA. 2.2 Duly accomplished application forms must be submitted to the OSA for study and evaluation. 2.3 The acting President/Head/Chairman must include in the said application the following requirements: a.) Constitution and by-laws which shall explicitly contain provisions that the organization shall strictly prohibit hazing or other forms of physical violence as a requirement for membership admission. b.) List of officers and members; c.) Names of two (2) recommended Faculty Advisers, one of whom should be full-time faculty member of the University; d.) Written consent from the advisers that they have accepted the advisorship; e.) Program of activities for the school year; and f.) Financial statement (if any) of the organization. 3. Recognition is granted to a Campus Organization after it has met all the aforementioned requirements.
CHAPTER VII CODE OF DISCIPLINE This code of discipline is issued as a guide to govern the behavior of all students in the University. It aims to promote the development of wholesome attitudes and values that are necessary for successful study and should not in any way be taken as curtailment of the student‟s freedom, thus strengthening the University motto that it is a University where Character is Utmost! The BOR shall promulgate rules and regulations governing the proper conduct of students. 1. As rule, the school follows a “No ID, No Entry” policy. Every student shall be required to wear the ID card appropriately and at all times while inside the school campus. Use of the ID is non-transferable. However, the following provisions should be considered: In case of lost ID, the student shall report the matter to the ID Room within 24 hours and have a replacement of the same within 48 hours. Students whose ID cards are under process shall be given temporary Admission Slips signed by the Guidance Office and the Office of Student Affairs Failure to wear the ID card inside the College after the request of a school authority figure, and failure to utilize said card exclusively are subject to disciplinary action. First Violation Warning Second Violation Non-Admittance at the gate or in class Third Violation Suspension
2. Unless otherwise indicated, all students should wear the prescribed college uniform daily and during occasions in which wearing of the uniform is required. The school uniform includes the following: Male: a. The prescribed school uniform by each department should be strictly followed. (The school uniform does not include the departmental/organizational shirts.) b. Male students shall wear dark pants, which are not low waist or tattered. c. Shoes with socks. d. Clean-cut hair. Female: Follow the prescribed department uniform. Not using the school uniform is subject to disciplinary action: First Violation Warning Second Violation Non-Admittance at the gate or in class Third Violation Suspension
Exceptions to wearing of the uniform are: a. Pregnancy b. Other special cases recommended by the Dean to be endorsed to the Guidance Office and to be approved by the OSA. 3. Littering in the classroom, library and other places and other similar acts in the University shall be subject to: First Violation Warning Second Violation Reprimand/censure Third Violation Reprimand/censure to suspension 4. Smoking inside the campus, bringing in, imbibing and/or entering the University premises in a state of intoxication and other similar acts shall be subject to: First Violation Warning to non-admittance at the gate or in class Second Violation Suspension Third Violation Suspension to dismissal 5. Students shall not indulge in any form of betting or gambling inside the school premises. First Violation Warning Second Violation Suspension Third Violation Suspension to dismissal 6. Dishonesty such as, but not limited to, cheating during examination and quizzes or plagiarism in connection with any academic matter and other analogous cases shall be subject to: First Violation Warning with invalidation of grade in the activity concerned Second Violation Suspension with invalidation of grade in the activity concerned Third Violation Suspension with invalidation of grade in the grading term concerned Fourth Violation Dismissal to expulsion with invalidation of final grade 7. Giving a treat, money, gift, or token of any kind to a faculty member, employee or official, and/or any person acting on his behalf, in exchange for an academic-related favor or benefit and other similar acts such as, but not limited to, exemption from class attendance, quiz, exam, performance, exam requirements, and other similar activities. First Violation Warning/censure to suspension with invalidation of grade Second Violation Suspension to dismissal with invalidation Third Violation of grade Fourth Violation Non-readmission to expulsion with invalidation of final grade 8. Stealing, breach of trust or any act of misrepresentation for the purpose of collecting money from students, faculty, staff and officials and other analogous cases shall be severely punished: First Violation Suspension to dismissal with reimbursement
Second Violation Third Violation
Dismissal to expulsion with reimbursement Expulsion with reimbursement
9. Unauthorized use of UCU name in any ticket, announcement or similar forms: First Violation Warning Second Violation Suspension to non-readmission to expulsion Third Violation Expulsion 10. Forging, alteration or falsification of official documents, tampering with official receipts or rating reports and submitting fake examination permit, deliberately providing or using falsified or forged information in connection with official college transactions, proceedings or documents and other analogous cases is severely censured and the student has to render 48 hours of community service and immediate suspension and/or expulsion may be resorted to without prejudice. 11. Unauthorized stay in or entry activities: First Violation Second Violation Third Violation
to the campus beyond 9 p.m. except for school-related Warning Reprimand/Censure Reprimand/Censure to suspension
12. Distribution, publication, production, and exhibition of literature, films, plays or similar forms without prior approval of the OSA and other similar acts. First Violation Warning to suspension Second Violation Suspension to dismissal Third Violation Suspension to expulsion 13. Engaging in lewd, indecent, obscene, immoral or vulgar conduct such as passionate kissing, necking, petting and similar acts while within the University premises or during a university function and other analogous cases. First Violation Warning/Censure Second Violation Censure to Suspension Third Violation Suspension to expulsion 14. Vandalism, and any act of deliberate and willful destruction of any university properly and other similar acts shall be subject to: First Violation Warning with replacement Second Violation Suspension to dismissal with replacement Third Violation Suspension to expulsion with replacement 15. A student who uses, is in a possession of, or distributes narcotics, other prohibited and dangerous and their derivatives shall be subject to severe disciplinary action that may include referral to police authorities for legal action and/or expulsion from the school.
16. Unlawful possession or use of explosives of any kind or deadly weapons such as, but not limited to, guns, knives, ice picks or darts and the like is strictly prohibited. Such act shall be dealt with immediately by the School Security. Any student caught in said act shall likewise be reported to the local police and/or be expelled from the school. 17. All students shall be courteous to their fellow students and shall refrain from using vulgar language and committing acts that are disrespectful, vulgar and indecent, or which in any manner may cause degradation of any employee, faculty member or official of UCU. First Violation …………………………………….Reprimand to suspension Second Violation ………………………………. Suspension to dismissal Third Violation …………………………………… Dismissal 18. A student shall not threaten, coerce, intimidate or compel another student to be absent from his classes, or to participate in any illegal activity. Likewise, no student shall threaten, coerce, intimidate or prevent a faculty, employee, or official from discharging his duties. First Violation …………………………………….Reprimand to suspension Second Violation ………………………………. Suspension to dismissal Third Violation …………………………………… Dismissal 19. Defamation of students, faculty or University officials and other analogous cases shall be subject to: First Violation …………………………………….Reprimand to suspension Second Violation ………………………………. Suspension to dismissal Third Violation …………………………………… Dismissal 20. Any form of physical assault on any person inside the campus, participating in a brawl, hazing or inflicting bodily pain or injury and other similar acts shall be subject to: First Violation …………………………………….Reprimand to suspension Second Violation ………………………………. Suspension to dismissal Third Violation …………………………………… Dismissal 21. Boycotting, disturbing classes and other related acts shall be subject to: First Violation …………………………………….Reprimand to suspension Second Violation ………………………………. Suspension to dismissal Third Violation …………………………………… Dismissal 22. Any conduct of the student that undermines or will tend to undermine the University in general or contrary to established rules, mores, customs, or policies, and/or conduct prejudicial to the interest to the University or to the welfare of the students and personnel, or that will bring dishonor or contempt to the University as an institution shall be dealt with accordingly and sanctions thereof shall depend upon the gravity of infraction. 23. The University shall promulgate rules of procedures in determining any contravention hereof and such shall give primordial consideration to the right of students to due process.
Furthermore, action arising herein shall not preclude the University from pursuing further criminal and/or civil action against the offender. RESOLVED FURTHER THAT WIDE DISSEMINATION OF THIS UNIVERSITY POLICY IS HEREBY ENJOINED. RESOLVED FINALLY THAT THIS STUDENT HANDBOOK SHALL TAKE EFFECT IMMEDIATELY. I hereby certify the correctness of the above quoted resolution.
JOCELYN V. ESPINO Board secretary
Attested: HON. AMADEO GREGORIO E. PEREZ IV City Mayor Chairman, UCU Board of Regents
LIST OF DESIGNATED OFFICIALS Name 1. Agbanlog, Christian M. 2. Agibuay, Rhea M. 3. Alap, April G. 4. Almazan, Claudio P. 5. Arcaina, Raquel S. 6. Barnachea, Josephine R. 7. Baun, Priscilla R. 8. Bayaca, Jimmy Juan P. 9.Calim, Karen C. 10. Cinchez, Mary Ruth P. 11. Castañaga, Vener Abeitt L. 12. Cristobal, Elisa 13. Comilang, Villlamor O. 14. Dofredo, Ficer M. 15. Dominguez, Annette C. 16. Dupale, Helen F. 17. Enriquez, Romeo B. 18. Erama, Maricel D. 19. Erama, Woody G 20. Escaño, Cheryll A. 21. Espino, Jocelyn V. 22. Fernando, Amelia C. 23. Fronda, Ester A. 24. Gascon, Ladi George L. 25. Guevara, Noel L. 26. Hidalgo, Maria Elena B.
27. Icutan, Leovegildo O. 28. Lambinicio, Josephine S. 29. Lilagan, Raquel G. 30. Lozano, Ma. Loreta A. 31. Lucena, Helen Z. 32. Manangan, Maria Leah M. 33. Marcelo, Prescila I. 34. Mina, May C. 35. Montero, John Aristotle B.
Position HRMO, Teaching Personnel Adviser, University Scribe and University Publication Nursing Department Custodian Chief, Security Department Asst. HRMO, Teaching Personnel Coordinator, University Extension Program Associate Dean and In-Charge of Research and Extension-College of Nursing Coordinator, University Extension Program Secretary, Vice President for Academic Affairs Coordinator, University Extension Program Coordinator, University Research Program Director, Business Affairs and Development and Staff, President‟s Office Coordinator, Professional Education and Internship Program – College of Education Vice President for Student Affairs Levels I and II Coordinator, College of Nursing Associate Dean, Graduate School Vice President for Finance Asst. University Secretary Dean, College of Engineering Dean, College of Social Work University/Board Secretary University Physician Vice President for Academic Affairs Asst. SGO Adviser Director, University Research Program Marketing Coordinator, Graduate Certificate in Barangay Governance and MPA major in Local Governance Staff, President‟s Office, and Coordinator, UCU Website Vice President for Research and Extension Officer-In-Charge, School of Midwifery and Caregiver Program Coordinator, University Research Program Coordinator, Manila Affiliation Coordinator, General Education and Field Study Subjects, College of Education Dean, College of Education Guidance Director Associate Dean and In-Charge of Research and Extension of the College of Criminology, Head of Social Science Department
36. Nillo, Katherine N. 37. Olimpo, Hilarion V. 38. Pador, Grace N. 39. Paguergan, Jeannette E. 40. Palaganas, Remedios A.
41. Quevedo, Princy M. 42. Quezon, Mary Rose L. 43. Quintana, Princess Sarah M. 44. Quinto, Cesareth Ian S. 45. Ramos, Jasmin Jane 46. Reyes, Lourdes Q.
47. Reyes, Mary Jane D. 48. Sumera, Sherelle Lou P. 49. Tan, Rudolf M. 50. Telles, Annaliza A. 51. Valdez, Elmer D. 52. Veniegas, Andres L.
OIC Dean, Graduate School Coordinator, Sports Development and Cultural Affairs Chair, CIM Dean, Arts and Languages Associate Dean and In-Charge of Research and Extension, College of Accountancy and Business Administration Head, NSTP Department Dean, College of Pharmacy Dean, Science and Math Dept. and College of HRM/HRS, Tourism and Psychology Program Head and In-Charge of Research and Extension of the College of HRS/HRM Associate Dean and In-Charge of Research and Extension, College of Education RLE Coordinator, Midwifery/Caregiver Program and In-Charge of Research and Extension for the Department Program Head and In-Charge of Research and Extension of the College of Tourism Staff, President‟s Office and University Statistician Coordinator, Review and Professional Enhancement of the College of Nursing Level III and IV Coordinator, College of Nursing Program Head, College of Computer Studies SGO Adviser
URDANETA CITY UNIVERSITY HYMN
LET‟S PRAISE OUR DEAR ALMA MATER WITH GRATEFULNESS AND SINCERITY URDANETA CITY UNIVERSITY SHINE BRIGHTLY IN THE SKY WE GIVE TO YOU OUR LOYALTY WE WILL SUPPORT AND STAND BY YOU YOUR NOBLE CAUSE WILL BE REMEMBERED WE WILL CARRY ON FOREVER MORE! YOUR LIGHT WILL ALWAYS SHINE IN OUR HEARTS YOUR LEGACY WE WILL SING WE WILL PROCLAIM YOUR MISSION AND VISION TO OUR CITY YOU ARE A BLESSING. Coda: UCU, WE DEDICATE TO YOU OUR COMMITMENT FOR WE LOVE YOU!
Words and Music by: (+) Prof. Joseph William C. Hollis
PROGRAMS OFFERED Graduate & Post Graduate Programs: Doctor of Philosophy Major in Business Administration Doctor of Education in Educational Management Master of Arts in Education Major in Physical Education and Sports, Educational Management Early Childhood and Special Education Master of Arts in Business Administration Master of Arts in Nursing Master in Public Administration Master in Public Health Certificate in Local Governance Undergraduate Programs: Bachelor of Science in Nursing Bachelor in Elementary Education (Generalist, Generalist with 27 units of SPED, Generalist with 27 units of ECE, Early Childhood Education (ECE), and Special Education (SPED) Bachelor in Secondary Education Major in: English, Filipino, General Science, Math, PEHM, Social Studies Bachelor of Arts in English Bachelor of Arts in Mass Communication Bachelor of Arts in Political Science Bachelor of Science in Information Technology Bachelor of Laws (new program) Undergraduate Programs: Bachelor of Science in Psychology
Bachelor of Science in Hotel & Restaurant Management Bachelor of Science in Tourism Bachelor of Science in Electrical Engineering Bachelor of Science in Civil Engineering Bachelor of Science in Architecture (new program) Bachelor of Science in Computer Engineering Bachelor of Science in Electronics and Communication Engineering (new program) Bachelor of Science in Criminology Bachelor of Science in Business Administration Major in: Operations Management, Financial Management Marketing Management, Human Resource Development Management Business Economics, Management Accounting Bachelor of Science in Office Administration Bachelor of Science in Accountancy Bachelor of Science in Social Work Bachelor in Library & Information Science Bachelor of Science in Pharmacy Non-Degree Programs: Diploma in Midwifery Diploma in Health Science Education Associate in Caregiver Training Associate in Computer Technology (ACT) Diploma in Computer Secretarial (Com Sec) Diploma in Hotel & Restaurant Services Health Care Services Certificate in 3D Maya Animation (new program)
ENROLMENT PROCEDURE
STEP 1 :UNANG PUNTAHAN ANG GUIDANCE OFFICE. SIGURADUHING MAYROON ANG MGA SUMUSUNOD:
1.1 Original
a. b. c. d. e.
1.2
at Photocopy/Xerox copy ng mga sumusunod: High School Card (Form 138) Certificate of Good Moral Character Birth Certificate issued by NSO Barangay Clearance Isang (1) 2x2 picture with name tag
Bibigyan ng Guidance Staff ang enrollee ng mga sumusunod: 1. PSD form (Personal Data Sheet) - punan ang lahat ng mga hinihinging impormasyon 2. Interview Questionnaire
Pagkatapos masagutan ang PDS, bumalik sa Guidance Office para sa interview. 1.4 Isasauli sa enrollee ang endorsement form para makapunta sa susunod na step. 1.3
STEP 2. PUMUNTA SA REGISTRAR’S OFFICE (ANNEX) MALAPIT SA HONASAN HALL.
Ibigay 2 .1
o I-submit dito ang mga sumusunod:
a. High School Card (Original) b. Certificate of good moral (original) c. Birth Certificate - NSO (original) d. Barangay Clearance ( original) e. Isang ID picture (2x2) with name tag
Bibigyan 2 .2
ang enrollee ng Pre-enrolment Form
I-submit 2 .3
sa registrar ang accomplished pre-enrolement form. Pipirmahan ito ng Registrar.
STEP 3. Pumunta sa DEPARTMENT HEAD upang mapirmahan ang Pre-enrolment form.
STEP 4.
Pumunta sa ACCOUNTING OFFICE para sa Payment Slip.
STEP 5.
Pumunta sa CASHIER upang makapagbayad ng tuition fee.
STEP 6.
Matapos magbayad pumunta sa ENCODING SECTION sa REGISTRAR’S OFFICE.
a. b.
STEP 7. a. b.
STEP 8.
Ibigay ang pre-enrolment form para ma-encode ang mga subjects. Ibibigay sa enrollee ang computerized class schedule. Ito magsisilbing OFFICIAL enrolment form ng estudyante.
ang
Pumunta sa LIBRARY. Ibigay dito ang accomplished enrolment form. Ibibigay ang isang kopya sa estudyante. Bibigyan ang enrollee ng library card at class cards. (Itago ang classcards sapagkat ito ay kailangan kung ang estudyante ay papasok sa klase.)
Pumunta sa I.D. room at magpakuha ng litrato para sa I.D
STEP 9. TRANSACTION IS ENDED. Congratulations!!! Officially enrolled ka na sa UCU. Siguraduhing pumasok sa unang klase.
