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This script may help in emceeing an induction program of PTA and other Co-Curricular Clubs in schools.
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Sample Use of Parliamentary Procedure Order of Business
Class President: - “The session will come to order.”
- “Let us have a roll call. Mr./Ms. Secretary, do we have absentees today?” Class Secretary: - ‘Yes, there is/are.” (identify)
- “e have no absentees, Mr. !resident.” Class President: - “The secretary will read the minutes o" the last meetin#” (if there are).
------ Minutes are read -----Class President: - “ $re there any any corrections corrections to the minutes?% minutes?%
Member: (If there are corrections) - “Yes there is/are, Mr/Ms !resident”
- “May & be reco#ni'ed?” Class President:
- “The chair reco#ni'es ((((((((((((((((” (Member recognized by the President will state the corrections needed) (Corrections are suggested without motion or vote.) Class President: - “&" there are no )"urther* corrections, the minutes stand a++roved as read )corrected*.”
- “Let us now review today%s calendar and academic activities” - hat is our rst subect?
(President (President will recognize one member of the parliamentary) parliamentary) Member:
- “ur rst subect today is ((((((.” **Class President:
- hat did we do in (((((((((((? **Member:
- “e had (((((((((((((((((((((((((((((((((((” ( !epeated until all sub"ects are recorded) Class President: - “ $ny business business or announcements announcements "rom "rom the ommittee ommittee 0eads?” 0eads?”
(If there are# $nnouncement# Committee %eads) Class President: (If none…) - “&" there is no "urther business and announcements, the meetin# will be adourned.”
Member: - “& move that the session be closed.” Member - “& second the motion.”
Class President: - “The motion has been made by )name o" mover* and seconded. The meetin# is adourned.”
(&he 'ecretary Class President and the last 'ub"ect &eacher will sign the Minutes of the Meeting) DUTIES AD !ESP"SI#I$ITIES • • • •
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T%E C%AI! !n spea"in# to the assembly$ the chair refers to himself%herself as &'he hair.& alls the meetin# to order. eeps the meetin# to its order of business *andles discussion in an orderly +ay ,. ies eery member a time to spea". /. 'actfully "eeps all spea"ers to rules of order and to the 0uestion. 1. Should #ie pro and con spea"ers alternatin# opportunities to spea". 2oes not enter into discussion. States each motion before it is discussed and before it is oted upon. Puts motions to ote and announces the outcome. May ote +hen his%her ote +ould a3ect the outcome$ or in any case +hen otin# is by ballot. Should be familiar enou#h +ith parliamentary la+ to inform assembly on proper procedure. May appoint committees +hen authori4ed to do so or if byla+s so proide. May assist in +ordin# of motions if ma"er re0uests assistance. 5ti0uette of the hair ,. 'he chair can remain seated durin# the meetin# e6cept at these times /. 'o call the meetin# to order. 1. 'o put a 0uestion to ote. 7. 'o #ie a decision on a point of order. 8. 'o reco#ni4e spea"ers. T%E SEC!ETA!& eeps an accurate record of each meetin#$ includin# in the minutes ,. 2ate$ hour$ and place of meetin#. /. 9ame and title of o:cer presidin# and presence of 0uorum. 1. ;pproal of preious minutes. 7.
it.
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!EC"!DI' " MIUTES
IA$ "!M " T%E MIUTES Should be le#ibly +ritten in in". Should not be defaced. (orrections should be made by brac"etin# the erroneous portions and statin# correctly in the +ide mar#in.) Should be "ept in boo" form. Should be recorded +ith a +ide left mar#in for corrections. • •
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Minutes$ +hen approed$ should be si#ned by secretary$ by the chair$ the Dast SubAect 'eacher Minutes must be submitted by the lass Secretary to their ;diser for chec"in#. ;cademic oordinator +ill chec" +ee"ly the Minutes for close monitorin# of 'eachers.
