Sap Quality Management Training Manual Beginners

Sharing thoughts* End User Manual – Quality Management

END USER MANUAL - QM

Document Control Document Name: End User Manual for Quality Management Team: QM Status: In Progress Last Updated: Revisions Revision # 1.0

Date 10.09.08

Page 2 of 103

Revised By

Section Revised


Document Control Document Name: End User Manual for Quality Management Team: QM Status: In Progress Last Updated: Revisions Revision # 1.0

Date 10.09.08

Page 2 of 103

Revised By

Section Revised


CONTENTS

1 SAP Logon & Instructions manual ................................................................. ................................................. 5 1.1 SAP Logon Pad ........................................................... ................................................................... .... 5 1.2 How to change Password? ............................................................... ................................................ 7 1.3 SAP Window ................................................................ ................................................................. ...... 8 1.4 Standard Tool Bar ................................................................. ............................................................. 8 1.5 SAP Menu Bar ............................................................. ................................................................... .. 10 1.6 Application Toolbar ............................................................... .......................................................... 11 1.7 Status Bar ........................................................ .................................................................... ............. 11 1.8 Instructions Manual ............................................................... .......................................................... 12 1.9 Search Functionality .............................................................. .......................................................... 13 2 Introduction to SAP Quality Management .....................................................................................................16 3 Quality Planning .............................................................. .................................................................. ...............16 3.1 Logistics Master Data ............................................................ .......................................................... 17 3.1.1 Create Material .............................................................. .......................................................... 17 3.1.2 Change Material Master ........................................................... .............................................. 22 3.1.3 Display Material Master............................................................ .............................................. 24 3.1.4 Create Quality Info Record ................................................................ .................................... 25 3.1.5 Change Quality Info Record .............................................................. .................................... 28 3.1.6 Display Quality Info Record ............................................................... .................................... 29 3.2 Basic Data........................................................ .................................................................... ............. 31 3.2.1 Edit Code Group ........................................................... .......................................................... 31 3.2.2 Display Code Group ................................................................ ............................................... 33 3.2.3 Edit Selected Set .......................................................... .......................................................... 34 3.2.4 Display Selected Set ................................................................ .............................................. 37 3.2.5 Create Inspection Characteristics................................................................ ......................... 38 3.2.6 Change Inspection Characteristics.............................................................. ......................... 44 3.2.7 Display Inspection Characteristics .............................................................. ......................... 45 3.2.8 Create Inspection Method .................................................................. .................................... 47 3.2.9 Change Inspection Method ................................................................ .................................... 49 3.2.10 Display Inspection Method ................................................................ .................................... 50 3.2.11 Create Sampling Procedure...................................................................................... ............. 51 3.2.12 Change Sampling Procedure........................................................................ ......................... 54 3.2.13 Display Sampling Procedure ............................................................. .................................... 55 3.2.14 Create Inspection Plan ............................................................. .............................................. 57 3.2.15 Change Inspection Plan ........................................................... .............................................. 62 3.2.16 Display Inspection Plan ........................................................... .............................................. 63 4 Quality Inspection ........................................................... .................................................................... .............65 4.1 Inspection Lot ............................................................. ................................................................... .. 65 4.1.1 Create Inspection Lot (Manually) ................................................................. ......................... 65 4.1.2 Change Inspection lot .............................................................. .............................................. 68 4.1.3 Display Inspection lot .............................................................. .............................................. 69 4.1.4 Cancel Inspection lot ............................................................... .............................................. 70 4.2 Worklist ............................................................ .................................................................... ............. 73 4.2.1 Trigger Manually (Source Inspection) ......................................................... ......................... 73 4.2.2 Change Inspection data ........................................................... .............................................. 75 5 Quality Notification ..........................................................................................................................................85 5.1 Notification with the reference of the inspection lot ................................................................. .... 85 5.2 Manually........................................................... .................................................................... ............. 91 5.2.1 Create Quality Notification............................................................................ ......................... 91 5.2.2 Change Quality Notification............................................................... .................................... 94 5.2.3 Display Quality Notification ............................................................... .................................... 95 5.2.4 Worklist To Change Quality Notification ................................................................ .............. 97 6 QM Information System .............................................................. .................................................................. .103 6.1 Quality Control ............................................................ ................................................................... 103

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Introduction

The SAP Quality Management User Manual has been designed with the objective of facilitating users of the SAP system to perform their transactions. It contains a step by step guide for each transaction.

The manual has been structured according to sub-modules in the SAP for convenience of association with the system itself. The first section is devoted to SAP login and Navigation, while the rest of the document contains Master Data, Transaction and Reports in various sections (sub-modules).

This is the first release of the document and subsequent updates to this document should be made upon introduction of new business processes or other requirements.

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1

1.1

SAP Logon & Instructions manual

SAP Logon Pad

You need the SAP GUI to log on to and to use the SAP systems. Your system administrator will install the SAP GUI on your machine, after that you can customize it and start performing your daily tasks.

Double Click on the SAP Icon placed in your desktop. After you start SAP Logon you get the SAP Logon m ain window with the title SAP Logon 640 as follows:

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Double Click on the HWI DEV. The following screen will appear.

Input the following parameters Client: User: Password: Language:

501 H****** ********* EN

(Your unique User ID) (You’re Unique Password)

Press Enter Your Password is a confidential identity of yours. Input correct password. 3 repeated wrong input will block your User ID for further use. Incase your User ID is block; you should contact your system administrator to re initialize your pass word.

After inputting your correct credentials you will reach SAP easy access menu as displayed b elow.

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1.2

How to change Password?

Click to the tab to change the password. If it is an initial password, system will automatically prompt for new password. The following screen will appear.

Input your new password and repeat the same in the Repeat Password. Press Enter

. Your password will be changed.

You can NOT use the last 5 password that you have set previously.

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1.3

SAP Menu Bar

SAP Window

Standard Tool Bar

Application Tool Bar

SAP Navigation

1.4

Standard Tool Bar

The standard toolbar contains buttons for performing common actions such as Save and Enter .

The functions assigned to the standard toolbar are listed below: Button

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Name

Function

Enter

Confirms the data you have selected or entered on the screen. Same function as the Enter key. Does not save your work.

Command field

Allows you to enter commands, such as transaction codes.

Save

Saves your work. Same function as Save in the Edit menu.

Back

Returns you to the previous screen without saving your data. If there are required fields on the screen, these fields must be completed first.

Exit

Exits the current function without saving.


Returns you to the initial screen or main menu screen.

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Cancel

Exits the current task without saving. Same function as Cancel in the Edit menu.

Print

Prints data from the current screen.

Find

Searches for data required in the current screen.

Find next

Performs an extended search for data required in the current screen.

First page

Scrolls to the first page. Same function as the CTRL + Page Up keys.

Previous page

Scrolls to the previous page. Same function as the Page Up key.

Next page

Scrolls to the next page. Same function as the Page Down key.

Last page

Scrolls to the last page. Same function as the CTRL + Page Up key.

Create session

Creates a new SAP session. Same function as Create session in the System menu.

Create shortcut

Allows you to create a desktop shortcut to any SAP report, transaction, or task if you are working with a Windows 32-bit operating system.

F1 Help

Provides help on the field where the cursor is positioned.

Layout menu

Allows you to customize the display options.


1.5

SAP Menu Bar

Use Menus allow you to find a specific transaction when you do not know the transaction code. The menu is organized according to the task you are performing in the SAP system. Features The menu bar is situated horizontally at the very top of the screen. Menus drop down, that is, when you choose a menu item, further options appear. The following menus are standard on every SAP screen: Menu

Description

System

Contains functions, such as Create session, User profile, and Log off, which affect the system in general.

Help

Provides various forms of online help.

The following menus are standard in most SAP applications: Menu

Description

Object

Usually named after the object you are currently working with, for example, Material. Contains functions, such as Display, Change, Print, and Exit, which affect the object in general.

Edit

Allows you to edit components of the current object. Common functions include Select, Edit and Copy. The Cancel option allows you to leave a task without saving the data you have entered.

Go to

Allows you to move directly to other screens of the current task. Also contains the Back option, which takes you back one level in the system hierarchy. Before going back, the system checks the data you have entered on the current screen and displays a dialog box, if it detects a problem.

The following menus may also appear: Menu

Description

Extras

Contains additional functions, which you do not need regularly, but you can choose, to work with the current object or an object component.

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Environment

Contains functions that display additional information about the current object.

View

Allows you to display the current object in different views, for example, switching between a single-line and double-line display of a table.

Settings

Allows you to set user-specific transaction parameters.

Utilities

Allows you to do object-independent processing, such as deleting, copying, and printing functions.

1.6

Application Toolbar

Use Title Bar The title bar is situated horizontally below the system function bar. The title bar contains the name of the SAP application currently being displayed, for example, SAP Easy Access ABAP Workbench. When a SAP GUI window is inactive (the window is not the focus of the mouse/keyboard), the title appears at the top in place of the menu bar, which is hidden. When the SAP GUI title is active the application menu is displayed. Application Bar The application bar is located below the title bar. The application bar contains icons relevant to the specific application.

1.7

Status Bar

Use The status bar provides general information on the SAP System and transaction or task you are working on. At the left of the status bar, system messages are displayed. The right end of the status bar contains three fields: one with server information, the other two with status information. Features The status fields, shown below, are described from left to right:

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

At the far left,

o

o

Identifies other system messages.



To hide (or display) the status fields, choose



To display the following system information, choose o o o o o

o

1.8

Identifies error messages.

to their left (or right, respectively). in the first status field:

System Client User Program Transaction Response time

Instructions Manual

This user manual has been prepared to assist the user in running transactions in SAP for business processes. Following symbols have been used frequently in this document to highlight various points:

Sub-Module

This symbol has been used to represent different sub-modules of accounting

Topic

This symbol has been used whenever a new topic related to a sub-module has been discussed in the document.

Activity

This symbol represents that an activity needs to be carried out in SAP.

Remark

This symbol has been used in the document to show the points of attention / special remarks

R

Required Field

This symbol means that the relevant field has to be filled-in, for all cases.

C

Conditional

This symbol means that the field shall be filled in only in few cases.

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O

Optional

This symbol means that the relevant field is optional for user input.

Please note that there are various fields in SAP screens and the screen shots in this manual, which have not been discussed in this manual. As these fields are not to be used in HWIPL, hence are not required to be filled in by the user.

1.9

Search Functionality

There are several fields, in which you will have the search option. Search Option (F4 Help) is displayed in the symbol like By clicking this, you can search the desired record from selectable list. An example is shown here, how to select a Material Code.

Now press F4 ( ) in the marked Box (which is Material) to search the Required Material code. This screen will appear.

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Now provide the Keywords for the Search Item in the Text or Description Section and put ‘*’ at the begin and end of the string. Now Press ‘Enter’. Like the following,

The symbol ‘*Bearing*’ means it can start and end with any word or letter, but shoul d contain minimum word or letters like Bearing. Now Press ‘Enter’. The List will appear with the word Bearing.

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Double click on a particular line to select the Data.

There are multiple way of search is available in the search option,

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2

Introduction to SAP Quality Management

The R/3 System consists of a number of modules in Logistics. These are:  Materials Management  Sales and distribution  Logistics Execution  Production  Production – Process  Plant Maintenance  Customer Service  Quality Management  Projects System  Agency Business  Central Functions The integration allows the various departments and units of an enterprise to share and maintain the same information. The Quality Management (QM) module is fully integrated with the other modules of the SAP System. It supports all the phases of Inspection, results recording and making decision and is well integrated with other Logistics module like Material Management, Sales & Distribution and Production etc. It is divided into several sub-modules.

3

Quality Planning

Quality Planning Module consists of the various master data required to carry out the transactions in Quality Management Module. There are three sections in Quality Planning to complete the Master data. These are as follows:   

INSPECTION PLANNING BASIC DATA LOGISTICS MASTER DATA

Each of these sections contain following relevant master data to carry out Quality Module Transactions: 

LOGISTICS MASTER DATA MATERIAL CHANGE / DISPLAY QUALITY INFO RECORD CREATE/ CHANGE / DISPLAY  



BASIC DATA CODE GROUP EDIT/ DISPLAY SELECTED SET EDIT/ DISPLAY INSPECTION CHARACTERISTICS CREATE/ CHANGE / DISPLAY INSPECTION METHOD CREATE/ CHANGE / DISPLAY SAMPLING PROCEDURE CREATE/ CHANGE / DISPLAY     



INSPECTION PLANNING INSPECTION PLAN CREATE/ CHANGE / DISPLAY 

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3.1

Logistics Master Data

3.1.1

Create Material

SAP R/3 menu Transaction code

Quality Management->Quality Planning->Logistics Master Data -> Material -> Create MM01

Step 1. Go to the Menu path as shown in the figure below and Press ‘Enter’

(Press Enter and you get as below)

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Step 2. Enter the following Field name

Description

Material Code

Code for Material

R/O/ C R

User action and values Select using F4

Press Enter The Industry sector and the Material type will get selected automatically. Click on the tab

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and the following screen appears.

Comment


Step 3.

Select the Quality Management View and press

The following screen appears

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.


Step 4.

Enter the following Field name

Description

Plant Code

Code for Plant

Press Enter

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R/O/ C R

User action and values Select using F4 (For HWIPLKOL it should be either 31, 32 or 33)

Comment



Description

QM proc. active

QM procurement activation Code for the QM control key

QM control key

Click the tab

R/O/ C R R

Enter the following

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Tick the Box Select from F4 {Enter 0000 for Final Inspection(Trial Run) and 0001 for Source Inspection}

and the following screen appears.

Step 6. Select the Inspection types tab

User action and values

.

Comment


Field name

Description

Insp. Type

Inspection Type

PreferredIns Typ

Preferred Inspection type Active

Active

Then press

R/O/ C R


R

Select from the F4 (Select Z0101 for source inspection and Z01 for final inspection) Tick the Box

R

Tick the Box

Comment

and to save the Material Master Record, Press

The material master gets extended.

3.1.2

Change Material Master


Quality Management->Quality Planning->Logistics Master Data -> Material -> Change MM02


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Step 2. Enter the material code for which changes are required.

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Press and select the Quality management view in the select view screen and give the plant code in the Organizational levels view. Change the required field and Save the material master.

3.1.3

Display Material Master


Quality Management->Quality Planning->Logistics Master Data -> Material -> Display MM03



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Step 2.

Enter the material code which you want to display. Press and select the Quality management view in the select view screen and give the plant code in the Organizational levels view and display the material.

3.1.4

Create Quality Info Record

SAP R/3 menu

Quality Management->Quality Info Record: Procurement

Transaction code

QI01


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 Create




Description

Material Vendor Plant

Material Code Vendor Code Plant Code

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R/O/ C R R R

User action and values Select from the F4 Select from the F4 Select from the F4 (For HWIPLKOL it should be either 31, 32

Comment


Field name

Description

R/O/ C


Comment

or 33) And select the

button to get the following screen.


Description

Release Until

Date until which the info record is released

R/O/ C R

User action and values Select from the F4

Then click on the Insp. Control Tab which takes you to the next screen.

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Comment



Description

Source inspection

Inspection Type of the Source Inspection Lead time from the delivery date in P.O.

Lead time (in days)

Then click on the

3.1.5

R/O/ C R


R

Enter Externally

Comment

button to save the info record.

Change Quality Info Record

SAP R/3 menu


Transaction code

QI02


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 Change




Description



And select the

3.1.6

R/O/ C R R R


Comment

Select from the F4 Select from the F4 Select from the F4 (For HWIPLKOL it should be either 31, 32 or 33)

button to change the required screen.

Display Quality Info Record

SAP R/3 menu


Transaction code

QI03

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 Display




Step 2. Enter the following

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Field name

Description



And select the

3.2

R/O/ C R R R


Comment

Select from the F4 Select from the F4 Select from the F4 (For HWIPLKOL it should be either 31, 32 or 33)

button to display the required information.

Basic Data

3.2.1

Edit Code Group


Quality Management->Quality Planning->Basic Data -> Catalog -> Code Group -> Edit QS41



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Description

Catalog Code Group

Code of the catalog type Code for the Code group

And select the

R/O/ C R R


Comment

Select from the F4 Enter external code



Description

Short text

Description of the code group Status of the code group

Status of Code group

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R/O/ C R R

User action and values Enter a description of the code group Select from F4 (select Released)

Comment


And select the line and double click on the codes and you will get the following screen.

Step 4.

Select the

tab which will show the following screen.


Description

Short text for code

Description of the code group Status of the code group

Code

Select the

3.2.2

button and the code group is saved.

Display Code Group

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R/O/ C R R

User action and values Enter a description of the code group Enter a code

Comment



Quality Management->Quality Planning->Basic Data -> Catalog -> Code Group -> Display QS43



Step 2 Enter the catalog and code group and select the information.

3.2.3

button to display the required

Edit Selected Set

SAP R/3 menu

Quality Management->Quality Planning->Basic Data -> Catalog -> Selected Set -> Edit

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Transaction code

QS51




Description

Catalog Plant

Code of the catalog type Plant code

R/O/ C R R

Selected Set

Code of the selected set

R

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User action and values Select from the F4 Select from the F4 (For HWIPLKOL it should be either 31, 32 or 33) Enter External Code

Comment


And select the



Description

Short Text

Description of the selected set Status of the selected set

Status

R/O/ C R R


Comment

Enter a status of the selected set Select from the F4 (select Released)

Select the line and double click on the Selected Set codes which will take you to the following screen.

Step 4. Select the

tab and you get the following screen.

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Description

Code Group Code Short text for code Valuation code

Code of the Code group Key for the Code Short text of the code Key for the Valuation code Key for the Defect Class

Defect Class

Select the

3.2.4

R/O/ C R R R R R


Comment

Select from the F4 Select from the F4 Select from the F4 Select from the F4 (Accepted or Rejected) Select from the F4 (Critical or Major or Minor Defects)

button and the selected is saved.

Display Selected Set


Quality Management->Quality Planning->Basic Data -> Catalog -> Selected Set -> Display QS53


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Step 2 Enter the catalog, plant and selected set and select the information.

3.2.5

button to display the required

Create Inspection Characteristics


Quality Management->Quality Planning->Basic Data -> Inspection Characteristics -> Create QS21

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Description

Plant

Code of the plant

Master Inspection Characteristics

Code of the master inspection characteristics Date from when the MIC would be valid

Valid From And select the

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R/O/ C R


R

Select from the F4 (For HWIPLKOL it should be either 31, 32 or 33) Select from the F4

R

Select from the F4


Comment



Description

Control data Status

Master inspection Characteristics Type Status of the MIC

Short Text

Description of the MIC

R

Search field

Search code for the MIC

R

Info field3

Text field

O

Select the

R/O/ C R R

User action and values Click the required box Select from the F4 (select Released) Enter Description Externally Enter Description Externally Enter Description Externally

tab to get the following screen sequences.

If quantitative indicator is selected the first screen appears with the following details.

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Comment


And the following screen appears if qualitative indicator is selected.

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Description

Type Sample

Master inspection Characteristics Type Sampling condition

Results confirmation

Result recording type

R/O/ C R R

R


Comment

Click the required box Click the required box (Click only the sampling procedure option) Click the required box (Select Summ. Recording or single Recording, Required Char. Or Optional Char.)

Select the

tab to get the following screen sequences.

Select the

tab to get back to the general data screen and select

or

tab if quantitative or qualitative indicator was selected respectively.

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Step 5. The screen appearing for quantitative option is:

The screen appearing for qualitative option is:


Description

Decimal Places

Decimal places up to which results have to be entered Measurement unit of the

Msmt. Unit

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R/O/ C R

R

User action and values External value (For Quantitative Characteristics Only) Select from F4

Comment


Field name

Description

R/O/ C

characteristics Target Value

Target value of the characteristics

R

Lower Specific Value

Lower specific value of the characteristics

R

Upper Specific Value

Upper specific value of the characteristics

R

Selected Set

Selected set for characteristics Attribute

R

Selected Set Plant

Plant for the selected set

R

Select the

3.2.6

tab to get the general data screen and select


Comment

(For Quantitative Characteristics Only) Select from F4 (For Quantitative Characteristics Only) Select from F4 (For Quantitative Characteristics Only) Select from F4 (For Quantitative Characteristics Only) Select from F4 (For Qualitative Characteristics Only) Select from F4 (For Qualitative Characteristics Only) to save the characteristics.

Change Inspection Characteristics


Quality Management->Quality Planning->Basic Data -> Inspection Characteristics -> Change QS23


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Step 2 Enter the plant and Master insp. Charac. and select the change the required fields.

3.2.7

Display Inspection Characteristics

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button to



Quality Management->Quality Planning->Basic Data -> Inspection Characteristics -> Display QS24



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Step 2 Enter the plant and Master insp. Charac. and select the display the required information.

3.2.8

button to

Create Inspection Method


Quality Management Quality Planning Basic Data Method  Create QS31



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 Inspection



Description

Insp. Method

External Code for Inspection Method Plant code

Plant

Valid From

Then select the

Step 3.

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Date from which inspection method is valid

R/O/ C R R

R

User action and values Select from the F4 Select from the F4 (For HWIPLKOL it should be either 31, 32 or 33) Enter External Code

button which takes you to the following screen.

Comment



Description

Status

Status of the inspection method Description of the inspection method Search term of the inspection method

Short Text Search Field

Then select

3.2.9

R/O/ C R


R

Select from the F4 (select Released) Enter External Code

R

Enter External Code

Comment

and the inspection method get saved.

Change Inspection Method


Quality Management Quality Planning Basic Data Method  Change QS33


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 Inspection




Description

Insp. Method


Plant Valid From


Then select the

R/O/ C R R R


Comment

Select from the F4 Select from the F4 (select Released) Enter External Code

button to change the required fields.

3.2.10 Display Inspection Method SAP R/3 menu Transaction code

Quality Management Quality Planning Basic Data Method  Display QS34


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 Inspection




Description

Insp. Method


Plant

Valid From


Then select the

R/O/ C R R

R


Comment

Select from the F4 Select from the F4 (For HWIPLKOL it should be either 31, 32 or 33) Enter External Code

button to display inspection method.

3.2.11 Create Sampling Procedure SAP R/3 menu Transaction code

Quality Management Quality Planning Basic Data Sampling Procedure  Create QDV1

Step 1.

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 Sample 


Go to the Menu path as shown in the figure below and Press ‘Enter’



Description

Sampling Procedure

Sampling Procedure code

Then select the

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R/O/ C R

User action and values Enter external code

button which will take you to the following screen.

Comment



Description

Sampling Procedure

Sampling Procedure description Type of sampling

Sampling Type

Valuation Mode

Valuation Mode of sampling procedure Inspection point option

Inspection Points

Then select the

R/O/ C R R

R R

to go to the next screen and click on the

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Comment

Enter external code Select from F4 (Select 100% inspection) Select from F4 Select from option (Select Free Inspection pts) button to get the pop-up.



Description

Sample size Acceptance Number

Size of the sample Maximum number of rejection that can be allowed

Then click the

R/O/ C R R


Comment

Enter externally Enter externally

button and save the sampling procedure.

3.2.12 Change Sampling Procedure SAP R/3 menu Transaction code

Quality Management Quality Planning Basic Data Sampling Procedure  Change QDV2


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 Sample 




Description

Sampling Procedure

Sampling Procedure code

Then select the

User action and values Select from F4

button and then change the required fields.

3.2.13 Display Sampling Procedure

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R/O/ C R

Comment



Quality Management Quality PlanningBasic Data Sampling Procedure  Display QDV3

 Sample 




Description

Sampling Procedure

Sampling Procedure

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R/O/ C R


Comment


Field name

Description

R/O/ C


code Then select the

button to display the sampling procedure.

3.2.14 Create Inspection Plan SAP R/3 menu Transaction code

Quality Management Quality Planning Inspection PlanningInspection Plan Create QP01



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Comment



Description

Material Plant Group

Material code Plant code Group of the Inspection plan Date from which the inspection plan is valid

Key date

Then click the

R/O/ C R R O

Select from F4 Select from F4 Enter externally

R

Select from F4

button to go to the header data screen.

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Comment



Description

Short Text Usage

Material code Usage of inspection plan Status of inspection plan Lot starting from Up to lot size Unit of inspection plan

Status From Lot size To Lot size Unit of Insp. Plan Then click the

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R/O/ C R R

User action and values Select from F4 Select from F4

R

Select from F4

R R R

Enter externally Enter externally Select from F4

button to get the following pop up.

Comment



Description

Group Counter

Group counter of the insp. plan Material code Plant code

Material Plant

Then click on the screen.

button and then select

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R/O/ C R


R R

Select from F4 Select from F4

Comment

tab which takes you to the operation



Description

Control Key

Control key for the operation Description of the operation

Description

Then select the line and click on the inspection characteristics screen.

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R/O/ C R


O

Enter externally

Comment

tab which takes you to the



Description

Master Inspection Characteristics Inspection Method Sampling procedure

Master Inspection Characteristics Code Inspection Method Code Sampling procedure Code

R/O/ C R


R R


Then save the inspection plan by clicking on

3.2.15 Change Inspection Plan SAP R/3 menu Transaction code

Quality Management Quality Planning Inspection PlanningInspection Plan  Change QP02



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Comment



Description

Material Plant

Material code Plant code

Group

Group of the Inspection plan Date from which the inspection plan is valid

Key date

Then click the

R/O/ C R R


O

Select from F4 Select from F4 (For HWIPLKOL it should be either 31, 32 or 33) Select from F4

R

Select from F4

button to change the required fields.

3.2.16 Display Inspection Plan SAP R/3 menu Transaction code

Quality Management Quality Planning Inspection PlanningInspection Plan  Display QP03


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Comment



Step 2.

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Description

Material Plant Group

Material code Plant code Group of the Inspection plan Date from which the inspection plan is valid

Key date

Then click the

4

R/O/ C R R O

User action and values Select from F4 Select from F4 Select from F4

R

Select from F4

button to display the inspection plan.

Quality Inspection

We will go through the following sections in this sub module INSPECTION LOT WORKLIST  

4.1

Inspection Lot

4.1.1

Create Inspection Lot (Manually)


Quality Management->Quality Inspection ->Inspection Lot -> Processing -> Create QA01


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Field name

Description

Insp. Lot origin

Inspection Lot origin

R/O/ C R

Material Plant

Material code Plant code

R R

Then click on the


Comment

Select from the F4 (For HWIPLKOL select 01 or 89) Select from the F4 Select from the F4 (For HWIPLKOL it should be either 31, 32 or 33)

button to get to the next screen.


Description

Insp. Lot Qty Vendor Purchasing Org.

Inspection Lot Quantity Vendor Code Purchasing Organisation

Then select the

R/O/ C R R R

button and the inspection lot gets created.

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User action and values Enter externally Select from the F4 Select from the F4 (Select 5320 for HWIPLKOL)

Comment


4.1.2

Change Inspection lot


Quality Management->Quality Inspection ->Inspection Lot -> Processing -> Change QA02




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Field name

Description

Insp. Lot

Inspection Lot Number

Then select

4.1.3

R/O/ C R


to change the required fields.

Display Inspection lot


Quality Management->Quality Inspection ->Inspection Lot -> Processing -> Display QA03



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Description

Insp. Lot


Then select

4.1.4

R/O/ C R


to display the required fields.

Cancel Inspection lot


Quality Management->Quality Inspection ->Inspection Lot -> Processing -> Change QA02


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Description

Insp. Lot


Then select

to go to the next screen.

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R/O/ C R


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Status of inspection lot: REL – lot released

Step 3.

Then select Cancel lot option to cancel the inspection lot. The status of the lot change. Then select to save the inspection lot.

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Status of inspection lot: LTCA – lot cancelled

4.2

Worklist

4.2.1

Trigger Manually (Source Inspection)


Quality Management->Quality Inspection ->Inspection Lot creation -> Source Inspection -> Trigger Manually QI07



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Description

Vendor Material Plant

Vendor code Material code Plant code

Delivery Date Opening Period (D)

Date Days before the given delivery date

Then select the

R/O/ C O O O

O O

User action and values Select from the F4 Select from the F4 Select from the F4 (For HWIPLKOL it should be either 31, 32 or 33) Select from the F4 Enter externally

button and the following screen appears.

Step 3. Select the required line and click on the

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button.

Comment


Step 4. Then select

. The line selected earlier no longer exists.

Select the

button and go back to the main menu.

4.2.2

Change Inspection data

SAP R/3 menu

Quality Management->Quality Inspection ->Inspection -> Change Data

Transaction code

QA32



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Description

Lot created on Plant

Date on which lot gets created Plant code

Lot origin

Lot origin

O

Material Vendor List settings

Material Code Vendor Code Selection criterion for lot

O O O

Layout

List of user layouts

R

Then select the

R/O/ C O O

User action and values Select from the F4 Select from the F4 (For HWIPLKOL it should be either 31, 32 or 33) Select from the F4 (Select 01) Select from the F4 Select from the F4 Select from the Radio button Select from the F4

button which will take you to the following screen.

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Comment


Step 3. Source Inspection

Source inspection status: REL - Released CALC – Sample Sample Calculated

Final Inspection

Final inspection status: REL - Released Sample Calculated CALC – Sample Stock Posting Required SPRQ – Stock

Then select the required line and select the

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tab which takes you to the following screen.



Description

Type of Inspection

Description of the inspection

And select the

button which takes to the next screen.

Step 5. Select the

R/O/ C R

icon which takes to the following screen.

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User action and values Enter externally

Comment


Enter Enter the the values values in in the releva relevant nt field fields s and and select select

. The follow following ing scree screen n will will come. come.

Step 6. If you want to change the valuation given by system then click on the pop up screen appears.

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tab and a


Step 7. Selecting any of the relevant code click on the Valuation Field.

Step 8.

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button and the value is changed in the


Then select the on

icon and you come back to the following screen. Refresh the screen by clicking

and see the status change of the lot.

Source Inspection

Source inspection status: INSP: Inspection Completed RREC: Results Recorded

Final Inspection

Final Inspection status: INSP: Inspection Completed RREC: Results Recorded SPRQ: Stock posting required

Step 9. Select the required line and click on the

This will take you to the following screen.

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Description

UD code

Code of the usage decision

R/O/ C R

The sub screen below only appears in case of final inspection.

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Comment


Enter appropriate value in the appropriate row and select If you refresh the screen by selecting

which takes you to the following screen.

then the processed line vanishes.

Step 11. To view the processed document select

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and you get back to the initial screen


Here select the last option in the List settings along with other selection options and execute which shows you the processed document with a changed status.

Source Inspection status: UD: Usage Decision done ICCO: Inspection Completed STUP: Statistics Updated

Final Inspection status: UD: Usage Decision done ICCO: Inspection Completed SPCO: Stock Posting Completed STUP: Statistics Updated

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5

Quality Notification

Quality Notification can be done in two ways. 1. With the reference of the inspection lot 2. Manually

5.1

Notification with the reference of the inspection lot

During results recording if there is any defect that can be recorded through execution of the Worklist for inspection lot described in the Quality Inspection sub module.

Step 1.

In the Worklist for quality inspection select the line and click on the

This will take you to the following screen.

Step 2.

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tab.



Description

Report Type

Type of the report

Then select the

R/O/ C R


Comment

Select from the F4



Description

Records Defect for

Defects recording level

Then select the

R/O/ C R


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User action and values Select from the given options (Select Inspection Lot)

Comment



Description

Code Group

Code Group for defects type No of defects for that particular defect type Short text of the defect Long text of the defect

No of defects Description Long Text Then select the

R/O/ C R


O

Enter externally

O O

Enter externally Enter externally

Comment



Description

Description

Description of the Notification

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R/O/ C R


Comment


Field name

Description

Coding Priority

Code group for coding Priority of the Notification

Then select the

R/O/ C O O


Comment


button and this activates the notification.

Step 6. Select the line and then click on the

button.

Notification Activated This takes you to the create notification screen.

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Description

Description

Long Description of the Notification

R/O/ C O


Click on the Contact persons tab and the following screen appears.

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Description

Partner function

Enter the partner functions

R/O/ C R


Then select the Items tab and the following screen appears.

Step 9. Select the line and click on the tasks tab and the screen below appears.

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Description

Code Group Task text

Code Group for the task Description of the task

Then select the lot gets changed.

button and press

R/O/ C O O

User action and values Select from F4 Enter externally

. The notification gets saved and the status of the inspection

DEF: Defects recorded

5.2

Manually

5.2.1

Create Quality Notification

SAP R/3 menu

Quality Management->Quality Notification -> Create

Transaction code

QM01


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Comment




Description

Notification type

Type of notification

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R/O/ C R

User action and values Select from the F4 (Select Z2)

Comment


Then select the

tab and the following screen appears.


Description

Mat. Doc. Year Material Doc. Item Purchasing Doc.

Material Document year Material Document No Material Document Item Purchasing Document No Purchasing Document Item

Item

Then select the

R/O/ C O O O O

Select from the F4 Select from the F4 Select from the F4 Select from the F4

O

Select from the F4

tab and the following screen appears.

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Comment


The rest will be same as the earlier process.

5.2.2

Change Quality Notification

SAP R/3 menu

Quality Management->Quality Notification -> Change

Transaction code

QM02


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Description

Notification

Notification No

Then select the

5.2.3

R/O/ C R


tab and changes can be done in the notification.

Display Quality Notification

SAP R/3 menu

Quality Management->Quality Notification -> Display

Transaction code

QM03

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Field name

Description

Notification

Notification No

Then select the

5.2.4

R/O/ C R


Comment

Select from the F4

tab and the notification can be done.

Worklist To Change Quality Notification


Quality Management->Quality Notification -> Worklist -> Notification -> change data QM10



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Description

Notification Status

Status of the notification

Notification Number Notification Type

Number of the notification Type of notification

O

Material

Material Code

O

Then select the

R/O/ C R O

User action and values Select from the given option Select from F4 Select from F4 (Select Z2) Select from F4

to execute the report and the following screen appears.

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Comment


Step 3.

Select the required line and click on

which will take you to the following screen.

Notification Status: OSNO: Outstanding Notification NOTE: Notification (External)

Step 4.

Select the release.

button to release the notification. The status of the notification changes to indicate the

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Notification Status: NOPR: Notification in process NOTE: Notification (External)

Step 5. Select the Items tab to process the tasks.

Notification Status: NOPR: Notification in process NOTE: Notification (External) OSTS: Outstanding

Select the task and click on the

button to release the task. The status of the task change.

Tasks Status: TSOS: Task Outstanding

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Tasks Status: TSRL: Task Released

Step 6. When the task is completed flag it complete by selecting line becomes non-editable.

. The status of the task change and the

Tasks Status: TSCO: Task Completed

Then click on the button to save the notification. A pop up screen appears as below where you need to specify the origin.

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The notification status changes and the notification becomes non-editable.

Notification Status: NOCO: Notification Completed NOTE: Notification (External) ATCO: All task

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Sap Quality Management Training Manual Beginners

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