Sap Mm Notes

Page 1 LOGIN CLIENT – 800 USER – SAPUSER PASSWORD – INDIA123 -

THEN SELECT SECOND OPTION FIRST ONE ALL REMAINING LOGIN’S LOGOFF THIRD ONE TERMINATE THIS USER

MAXIMUM NUMBER OF SAP EASY ACCESS TO OPEN 6 BROWSERS AT A TIME IN SINGLE USER. SAP EASY SCREEN ACCESS BY FUNCTIONAL, TECHNICAL CONSULTANTS AND FROM ALL THE USERS AT THE CLIENT SIDE. IDES – INTERNET DEMONSTRATION EVALUATED SYSTEM GIVEN BY SAP FOR EDUCATION AND TRAINING PURPOSE WHERE IT CONTAINS DEFAULT STANDARD SETTINGS AND VALUES WHICH ARE TREATED AS IDES VALUE TO RUN THE BUSINESS APPLICATION AND THE VERSION TREATED AS IDES VERSION. /NTCODE - /NMM01 - /NXK01 SYNTAX - /N – IT CLOSE THE CURRENT SESSION AND OPEN A NEW SESSION. /OTCODE- IT MINIMISE THE CURRENT SESSION AND OPEN A NEW SESSION. /NEND – LOGOFF THE SESSION. /NEX – IT WILL TERMINATE THE SYSTEM OR EXIT FORM THE SYSTEM. SPRO – IT IS A TRASACTION CODE USE OFR CONFIGURATION AND CUSTOMIZATION TO EXECUTE THE PROJECT WHICH IS USED BY FUNCTIONAL CONSULTANTS ONLY. PATH FOR SPRO – SAP EASY ACCESS – TOOLS – CUSTOMIZING (NAVIGATIONS) – IMG – SPRO -

IMG – IMPLMENTATION GUIDE

CUSTOMIZE SETTING FOR CREATING ORGANISATION STRUCTURE : -

DEFINE COMPANY SPRO – SAP REFERENCE IMG – ENTERPRISE STRUCTURE DEFINITION – FINANCIAL ACCOUNTING – DEFINE COMPANY HELF FILE AVAILABLE THEN CLICK ON CLOCK ICON CLICK ON NEW ENTRIES OR F5 COMPANY MAXIMUM 6 DECIMALS ARE ACCEPTING EITHER NUMERIC OR ALPHA NUMERIC NAME

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SECOND NAME SAVE OR CTRL+S AFTER SAV BUTTON SYSTEM WILL ASK PROMPT FOR CUSTOMIZING REQUEST CLICK ON CREATE REQUEST OR F8 GIVE ANY DESCRIPTION THEN ENTER

DEFINE COMPANY CODE : PATH : SPRO – IMG – ENTERPRISE STRUCTURE – DEFINITION – FINANCIAL ACCOUNTING – EDIT,COPY, DELETE, CHECK COMPANY CODE -

CLICK ON CLOCK ICON DOUBLE CLICK ON COPY, DELETE, CHECK COMPANY CODE CLICK ON COPY ICON OR F6 COPY FROM COMPANY CODE 1000 TO COMPANY CODE 1234 PRESS ENTER AFTER THAT ENTER SYSTEM WILL ASK “DO YOU WANT TO COPY THE G/L ACCOUNT COMPANY CODE DATA ? YES / NO / CANCEL” AND PRESS YES THEN AGAIN SYSTEM WILL ASK “DO YOU WANT TO ALLOCATE A DIFFERENT LOCAL CURRENCY TO TARGET COMPANY CODE? YES / NO /CANCEL” AND PRESS YES CHANGE LOCAL CURRENCY SELECT LINK DOUBLE CLICK ON SELECT CURRENCY KEEP ON PRESS ENTER TILL THE SYSTEM DISPLAYS THE COMPANY CODE 1000. CLICK ON GO BACK LINK OR F3.

EDIT COMPANY CODE DATA THE DOUBLE CLICK -

SELECT THE COMPANY CODE 1234 AND CLICK ON DETAILS (CTRL + SHIFT + F2) EDIT ON COMPANY NAME THEN CLICK ON ADDRESS TAB (SHIFT + F5) TO ENTER DETAILS OF COMPANY THEN PRESS ENTER THEN SAVE UPTO THIS LEVEL CREATION IN FINANCIAL CONSULTATNS ONLY

HERE AFTERWARDS WILL START MATERIAL MANAGEMENT WORKS DEFINE PLANT PATH – SPRO – IMG – ENTERPRISE STRUCTURE – DEFINITION – LOGISTICS GENERAL – DEFINE COPY, DELETE, CHECK PLANT -

CLICK ON CLOCK ICON NEW CREATE PLANT PLANT CODE MAXIMUM 4 CHARACTERS ONLY 1234 TO ENTER FACTORY CALENDAR 01 (THIS ONE CREATE HR MODULE) CLICK ON ADDRESS (AHFIT + F5)

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YOU CAN ENTER PLANT ADDRESS DETAILS THEN SAVE YOU WANT ANOTHER PLANT TO CLICK ON COPY OR F6

MAINTAIN STORAGE LOCATION : PATH – SPRO – IMG – ENTERPRISE STRUCTURE – DEFINITION – MM – MAINTAIN STORAGE LOCATION -

CLICK ON CLOCK ICON TO ENTER PLANT 1234 CLICK ON NEW ENTRIES OR F5 TO CREATE STORE LOCATIONS IN THAT ENTER MAXIMUM 4 CHARACTERS ONLY

MAINTAIN PURCHASING ORGANISATION : PATH – SPRO – IMG – ENTERPRISE STRUCTURE – DEFINITION – MM – MAINTAIN PURCHASING ORGANSATION. -

CLICK ON NEW ENTRIES OR F5 PURCHASE ORGANISATION / PURCHASE ORGAINSATION DESCRIPTION 1234 / REGULAR PURCHASES 1234 / REFERENCE PURCHASES 1234 / STANDARD PURCHASES

CREATE PURCHASING GROUP : PATH – SPRO – IMG – MM – PURCHASING – CREATE PURCHASING GROUP -

CLICK ON CLOCK CLICK ON NEW ENTRIES ICON OR F5

13TH OCTOBER – ASSIGNMENTS WILL START.

Page 4 13.10.2010 ASSIGNMENT COMPANY CODE TO COMPANY PATH : SPRO – IMG – ENTERPRISE STRUCTURE – ASSIGNMENT – FINANCIAL ACCOUNTING – ASSIGN COMPANY CODE TO COMPANY SELECT THE COMPANY CODE AND ENTER THE COMPANY ASSIGN PLANT TO COMPANY CODE PATH : SPRO – IMG – ENTERPRISE STRUCTURE – ASSIGNMENT – LOGISTICS GENERAL – ASSIGNMENT PLANT COMPANY CODE AND ENTER PLANT AND SAVE ASSIGN PURCHASING ORGANISATION TO COMPANY CODE PATH : SPRO – IMG – ENTERPRISE STRUCTURE – ASSIGNMENT – MATERIAL MANAGEMENT CLICK ON NEW ENTRIES SELECT THE PURCHASING ORGANISATION AND ENTER COMPANY CODE ASSIGN PURCHASING ORGANISATION TO PLANT PATH : SPRO – IMG – ENTERPRISE STRUCTURE – ASSIGNMENT – MATERIAL MANAGEMENT CLICK ON NEW ENTRIES ASSIGN STANDARD PURCHASING ORGANSISATION TO PLANT PATH : SPRO – IMG – ENTERPRISE STRUCTURE – ASSIGNMENT – MATERIAL MANAGEMENT SELECT THE PLANT AND PURCHASING ORGANISATIONS AND THEN SAVE. ASSIGN PURCHASING ORGANISATION TO REFERENCE PURCHASING ORGANISATION NEW ENTRIES FIRST ASSIGN REGULAR PURCHASES AND REFERENCE PURCHASES SECOND STANDARD PURCHASES AND REFERENCE PURCHASES CONTROLLING AREA :THE MAIN FUNCTION OF CONTROLLING AREA IS TO CONTROL AFTER CAPTURE THE EXPENSES INCURRED IN A COMPANY. ITS MAINLY DEALS WITH THE PROFITABILITY ITEMS IN THE COMPANY. IN SAP COST CENTER IS A DEPARTMENT AND COST ELEMENT IS A GENERAL LEDGER ACCOUNT.

Page 5 THE CONTROLLING AREA SETTING ARE NOT DONE BY THE MM CONSULTANT. THESE ARE PERFORM BY THE CONTROLLING CONSULTANT (CO). WE NEED COST CENTER AND COST ELEMENT IN MM TO RUN THE FOLLOWING BUSINESS SCENARIOUS : 1. CREATION OF PURCHASE ORDER FOR NON STOCK ITEMS. 2. CREATION OF PURCHASE ORDER FOR SERVICE PROCUREMENT. 3. CREATION OF GOODS ISSUE TO A PARTICULAR COST CENTER. CUSTOMISE SETTINGS : MAINTAIN CONTROLLING AREA PATH : SPRO – IMG – ENTERPRISE STRUCTURE – DEFINITION – CONTROLLING – MAINTAIN CONTROLLING AREA – MAINTAIN CONTROLLING AREA THEN DOUBLE CLICK CLICK ON NEW ENTRIES CO AREA = CCODE ENTER COMPANY CODE THEN PRESS ENTER ASSIGNMENT CONTROL COCD – CO AREA – CONTROLLING AREA SAME AS COMPANY CODE ASSIGN COMPANY CODE TO COMPANY AREA: PATH : SPRO – IMG – ENTRPRISE STRCTURE – ASSIGNMENT – CONTROLLING – ASSIGN COMPANY CODE TO CONTROLLING AREA SELECT CONTROLLING AREA AND DOUBLE CLICK ON ASSIGNMENT OF COMPANY CODES. NEW ENTRIES ENTER THE COMPANY CODE THEN SAVE MAINTAIN CONTROLLING AREA : PATH : SPRO – IMG – CONTROLLING – GENERAL CONTROLLING – ORGANISATION – MAINTAIN CONTROLLING AREA – MAINTAIN CONTROLLING AREA SELECT CONTROLLING AREA AND ACTIVATE COMPONENTS / CONTROL INDICATORS THEN DOUBLE CLICK NEW ENTRIES ENTER PRESENT FROM FISCAL AREA (FINANCIAL YEAR) TO IS DEFAULT 9999 IT WILL DISPLAY COST CENTERS – COMPONENT ACTIVE

Page 6 ORDER MANAGEMENT – COMPONENT ACTIVE COMMIT MANAGEMENT – COMPONENT ACTIVE THEN SAVE AND GO BACK SELECT CONTROLLING AREA CLICK ON DETAILS (CTRL + SHIFT + F2) COST CENTER STANDARD HIREARCHY - TO ENTER COMPANY CODE THEN SAVE MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS : PATH : SPRO – IMG – CONTROLLING – GENERAL CONTROLLING – ORGANISATION – MAINTAIN CONTROLLING AREA – MAINTAIN CONTROLLING AREA ENTER CO AREA – COMPANY CODE CLICK ON GROUPS IN MENU BAR GROUP – CLICK ON INPUT GIVE SOME TEXT MESSAGE THEN FROM NUMBER 1 TO TONUMBER 100000 PRESS ENTER THEN SAVE. SELECT COIN CO THROUGHT POSTINGS FROM FI CLICK ON SELECT ELEMENT SELECT THE GROUP AND CLICK ON ELEMENT / GROUP AND SAVE AND GO BACK MAINTAIN VERSIONS : PATH : SPRO – IMG – CONTROLLING – GENERAL CONTROLLING – ORGANISATION – MAINTAIN CONTROLLING AREA – MAINTAIN CONTROLLING AREA SELECT VERSION 0 AND CLICK ON SETTINGS FOR EACH FISCAL YEAR. CONTROLLING AREA ENTER COMPANY CODE PRESS ENTER MAKE SURE THAT THE CURRENT FISCAL YEAR TO BE MAINTAINING BY COPYING THE EXISTING YEAR. TO CREATE COST CENTER : PATH : SPRO – IMG – CONTROLLING – COST CENTER ACCOUNTING – MASTER DATA – COST CENTERS – CREATE COST CENTER – CREATE COST CENTER COST CENTER : MECHANICAL

Page 7 KS01 – COST CENTER CREATION IN MENU BAR EXTRAS – CLICK ON SET CONTROLLING AREA OR F6. VALID FROM TODAYS DATE TO TODATE AUTOMATIC SYSTEM WILL DISPLAY REFERENCE: COST CENTER : 1000 CONTROLLING AREA : 1000 PRESS ENTER HIRARCHY AREA – TO ENTER CONTROLLING AREA PROFIT CENTER – TO NIL THEN SAVE TO CREATE COST ELEMENT : PATH : SPRO – IMG – CONTROLLING – COST ELEMENT ACCOUNTING – MASTER DATA – COST ELEMENT – CREATE COST ELEMENTS – CREATE PRIMARY COST ELEMENT TO CREATE PRIMARY COST ELEMENT COST ELEMENT ALWAYS TAKEN 400000 ONLY VALID FROM TODAYS DATE TO TODATE SYSTEM WILL GIVE AUTOMATICALLY REFERENCE : COST ELEMENT COST ELEMENT CATEGORY : 1 CLICK ON DEFAULT ACCOUNTING ASSIGNMENT COST CENTER : MECHANICAL AND SAVE NOTE : AFTER CREATION OF COMPANY CODE GO TO TRANSACTION CODE OMSY AND MAINTAIN CURRENT YEAR AND CURRENT MONTH. TO INCREASE THE PERIOD TRANSACTION CODE MMPV TO COMPANY CODE : 1234 PERIOD : 10 (MONTH) FISCAL YEAR : 2010 AND EXECUTE OR F8 PRESS ENTER TO SEE THE DISPLAY THE ORGANISATION STRUCTURE TRANSACTION CODE EC01 – STRUCTURE NAVIGATING PRESS ENTER AS SELECT THE COMPANY CODE AND DOUBLE CLICK ON IT.

Page 8 14.10.2010 MASTER DATA : MASTER DATA CONTAINS A INFORMATION STORE IN A DATABASE FOR A LONGER PERIOD WHICH IS USED FOR DIFFERENT APPLICATIONS AND FUNCTIONS. THE DIFFERENT TYPES OF MASTER DATAS AVAILABLE IN SAP MM ARE : 1. 2. 3. 4. 5.

MATERIAL MASTER VENDOR MASTER INFO RECORD SOURCE LIST QUOTA MANAGEMENT – NOT USING

1.VENDOR MASTER : A VENDOR IS CREATED AS BUSINESS PARTNER, GOODS SUPPLIER, SUB CONTRACTOR, SERVICE AGENT. A VENDOR MASTER IS A MASTER FILE WHICH CONTAINS THE INFORMATION OF A PARTICULAR VENDOR. THE FOLLOWING INFORMATION IS MAINTAIN IN THE VENDOR MASTER -

VENDOR NAME AND ADDRESS BANKING AND ACCOUNT INFORMATION BUSINESS TERMS OF PAYMENT PURCHASING INFORMATION PARTNER FUNCTIONS

PARTNER FUNCTIONS : PARTNER FUNCTIONS ARE THE FUNCTIONS OR THE ROLES THAT A VENDOR CAN PERFORM. THESE FUNCTIONS ARE PERFORMED BY VENDOR OR BY A SOME OF BUSINESSPARTNER ON BEHALF OF HIM IS CALLED A PARTNER FUNCTION. THE DIFFERENT PARTNER FUNCTION ARE AVAILABLE : 1. ORDERING VENDOR 2. GOODS SUPPLIER 3. INVOICE PRESENTED TYPES OF VENDORS : 1. REGULAR VENDOR : THE BUSINESS PROCURE OR PURCHASE THE MATERIALS REGULARLY IN THIS VENDOR. 2. FIXED VENDOR : SOME TIMES THE BUSINESS CAN FIX THE VENDOR FOR A PARTICULAR PERIOD OF TIME AT THE TIME OF PROCUREMENT. 3. SERVICE VENDOR : THE BUSINESS PROCURE THE SERVIES IS CALLED SERVICE VENDOR. 4. ONE TIME VENDOR : WHERE THE BUSINESS WILL DO THE PROCUREMENT FOR ONE TIME. DIFFERENT WAYS FOR CREATING VENDOR :

Page 9 VENDOR WITH COMPANY CODE (CONTAINS ACCOUNTING INFORMATION) : TO CREATE FK01 - VENDOR – COMPANY CODE – ACCOUNT GROUP TO CHANGE FK02 – VENDOR – COMPANY CODE – ACCOUNT GROUP TO DISPLAY FK03 – VENDOR – COMPANY CODE – ACCOUNT GROUP VENDOR WITH PURCHASING ORGANISATION : TO CREATE MK01 – VENDOR – PURCHASING ORGANISATION – ACCOUNT GROUP TO CHANGE MK02 – VENDOR – PURCHASING ORGANISATION – ACCOUNT GROUP TO DISPLAY MK03 – VENDOR – PURCHASING ORGANISATION – ACCOUNT GROUP VENDOR CENTRALLY (IT CONTAIN BOTH ACCOUNTING AND PURCHASING INFORMATION GENERALLY EVERYBODY USING THIS TRANSACTION ONLY) TO CREATE XK01 – VENDOR – COMPANY CODE – PURHCASING ORGANISATION – ACCOUNT GROUP TO CHANGE XK02 – VENDOR – COMPANY CODE – PURCHASING ORGANISATION – ACCOUNT GROUP TO DISPLAY XK03 – VENDOR – COMPANY CODE – PURCHASING ORGANISATION – ACCOUNT GROUP NUMBER RANGES : WE DEFINE THE NUMBER RANGES FOR EACH AND EVERY DOCUMENT PROSTED IN THE SAP SYSTEM. THE MAXIMUM NUMBER OF DIGITS ALLOWED IN 18. FROM NUMBER STARTS 1 TO NUMBER 999999999999999999 THERE ARE TWO TYPES OF NUMBER RANGES. 1. INTERNAL : THE SYSTEM GENERATE THE NUMBER AUTOMATICALLY FROM THE NUMBER IS MAINTAINED. 2. EXTERNAL : MANUALLY THE USER WILL MAINTAIN FROM NUMBER RANGE MAINTAINED. CUSTOMISE SETTINGS FOR CREATING VENDOR ACCOUNT GROUP AND NUMBER RANGES FROM VENDOR MASTER RECORD. PATH : SPRO – IMG- LOGISTICS GENERAL – BUSINESS PARTNER – VENDOR – CONTROL 1. DEFINE ACCOUNT GROUP AND FIELD SELECTION (VENDOR) SELECT THE ACCOUNT GROUP – 0002 CLICK ON COPY AS OR F6 RENAME THE ACCOUNT GROUP

Page 10 NAME : VENDOR ACCOUNT GROUP AND COMPANY AND ENTER THEN SAVE 2. CLICK ON INTERVALS CLICK ON INTERALS OR SHFIT + F1 SL NO : A1 FROM NUMBER : 300000 TO NUMBER : 300020 CURRENT NO : 0 EXTERNAL : CLICK ON CHECK BOX CLICK ON NUMBER RANGE : SELECT THE ACCOUNT GROUP AND ASSIGN THE NUMBER RANGE AND SAVE. TO CREATE A VENDOR OR XK01 : VENDOR IS BLANK COMPANY CODE : 1234 PURHCASING ORGANISATION : 1234 PRESS ENTER ADDRESS CAN FEED THEN PRESS ENTER AND AGAIN PRESS ENTER AND AGAIN PRESS ENTER ACCOUNTING INFORMATION ACCOUNTING : RECONCILLATION ACCOUNT GENERAL LEDGER ACCOUNT : 160000 (IN TRAINING DEFAULT) COST MANAGEMENT GROUP : A1 ENTER AND ENTER PURCHASING DATA : ORDER CURRENCY : IND / USED TERMS OF PAYMENT : 0002 INCO TERMS : CIF AND SOME GIVEN THE TEXT MESSAGE AND ENTER PARTNER FUNCTIONS AND AGAIN PRESS ENTER AFTER THAT SYSTEM WILL ASK YES / NO / CANCEL. PRESS YES BUTTON. TO DISPLAY THE LIST OF VENDORS : MKVZ CLICK ON DISPLAY IN THIS TIME ALL VENDORS WILL DISPLAY IN FROM COMPANY CODE.

Page 11 18/10/2010 MATERIAL MASTER :- MATERIAL MASTER IS A MASTER FILE WHICH CONTAINS A INFORMATION OF A PARTICULAR MATERIAL DEPENDING UPON THE VIEWS SELECTED FROM THE USER DEPARTMENT. VIEWS FOR THE MATERIAL MASTER EX :BASIC DATA 1 SALES : SALES ORG. DATA 1 SALES ORG. DATA 2 GENERAL / PLANT DATA PURCHASING MRP1 MRP2 MRP3 MRP4 WORK SCHEDULING GENERAL PLANT DATA / STORAGE 1 GENERAL PLANT DATA / STORAGE 2 WAREHOUSE MANAGEMENT 1 WAREHOUSE MANAGEMENT 2 QUALITY MANAGEMENT ACCOUNTING 1 MATERIAL TYPE :- MATERIAL TYPE IS A KEY THAT ASSIGNS THE MATERIALS TO A GROUP OF MATERIAL TYPES SUCH AS RAW MATERIALS, FINISHED, SEMI FINISHED ETC. DIFFERENT TYPES OF MATERIALS : ROH – RAW MATERIALS

Page 12 FERT – FINISHED PRODUCT HALB – SEMI FINISHED PRODUCT LEIH – RETURNABLE PACKAGING (EX. CYLINDERS, BANNERS ETC.) PIPE – PIPELINE MATERIALS, ETC. PRICE CONTROL :- PRICE CONTROL IS EVALUATE THE STOCKS OF THE MATERIALS AND GOODS. IN SAP THE TWO TYPES OF PRICE CONTROLS. THEY ARE MARGING PRICE – V STANDARD PRICE – S ROH, PIPE, LEIH – V FERT, HALB – S VALUATION CLASS :- THE MAIN FUNCTION OF VALUATION CLASS IS TO DETERMINE THE GENERAL LEDGER ACCOUNT. ROH, PIPE, LEIH – 3000,3001,3002,3003,3004,…,3010 FERT – 7920 HALB – 7900 OR 7910 NUMBER RANGES :- MAXIMUM 18, FROM NUMBER 1, TO NUMBER 18 9’S WE DEFINE THE NUMBER RANGES FRO EACH AND EVERY DOCUMENT PSOTED IN THE SAP SYSTEM. THE TWO TYPES OF NUMBER RANGES : 1. INTERNAL 2. EXTERNAL CUSTOMIZE SETTINGS FOR CREATING NEW MATERIAL TYPES AND NUMBER RANGES FOR EACH MATERIAL TYPE :PATH – SPRO – IMG – LOGISTICS GENERAL – MM – BASIC SETTINGS – MATERIAL TYPES - DEFINE ATTRIBUTES OF MATERIAL TYPES SELECT THE MATERIAL TYPE FOR EXAMPLE – ROH CLICK ON COPY AS RENAME MATERIAL TYPE ROH TO ZROH AND TYPE DESCRIPTION

Page 13 EXTERNAL PURCHASE ORDER – 2 INTERNAL PURCHASE ORDER – 0 PRICE CONTROL – V – MOVING AVERAGEPRICE / PERIODIC UNIT PRICE ACCOUNT CATEGORY REFERENCE – 0001 AND PRESS ENTER THEN SAVE SELECT THE MATERIAL TYPE ZROH AND CLICK ON QUANTITY / VALUE UPDATING CLICK ON POSITION VALUATION AREA – ENTER PLANT CODE MATERIAL TYPE – ENTER MATERIAL TYPE (ZROH) THEN PRESS ENTER SELECT OUR PLANT CODE AND MATERIAL TYPE SELECT QUANTITY UPDATING AND VALUE UPDATING AND SAVE SIMILARLY FOLLOW THE SAME PROCEDURE TO CREATE OTHER NEW MATERIAL TYPES. DEFINE NUMBER RANGE FOR EACH MATERIAL TYPE :CLICK ON GROUPING OR F6 IN CLICK ON MENU BAR AND CLICK ON GROUP AND SELECT INSERT OR F6 TEXT – 1234 TATA STEEL, FROM NUMBER – 300000021, TO NUMBER – 300000050 CURRENT NUMBER – 0 THEN PRESS ENTER AND SAVE SELECT THE MATERIAL TYPE AND CLICK ON SELECT ELEMENT ON INDIVIDUALLY. SELET THE GROUP AND CLICK ON ELEMENT / GROUP AND SAVE. TO CREATE THE MATERIAL MASTER – MM01 TO CHANGE THE MATERIAL MASTER – MM02 TO DISPLAY THE MATERIAL MASTER – MM03 SM12 – SELECT THE LOCK - TO DELETE LOCK ENTRIES CLICK ON LIST MENU BAR LOCK ENTRY AND DELETE ALL AFTER THAT SYSTEM WILL DISPLAY ON YES / NO / CANCEL. PRESS YES BUTTON.

Page 14 19/10/2010 TO CREATE A MATERIAL MASTER MATERIAL – BLANK INDUSTRIAL SECTOR – SELECT MATERIAL TYPE – RAW MATERIAL 1234 SELECT VIEWS OR F5 SELECT MM, BASIC DATA1, PURCHASING, GENERAL PLANT DATA STORAGE1, GENERAL PLANT DATA STORAGE2, ACCOUNTING CLICK ON ORGANISATIONAL LEVELS ENTER PLANT : 1234 ENTER STORE LOCATION : SL1 BASIC DATA1 MATERIAL CODE AUTOMATICALLY SYSTEM WILL GIVE DESCRIPTION CAN TYPE MANUALLY -

GENERAL DATA BASE UNIT OF MEASURE : SELECT UOM MATERIAL GRUP : SELECT MATERIAL GROUP FOR EXAMPLE STEELS, PUMPS ETC. THEN PRESS ENTER

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PURCHASING ORDER UNIT – PURCHASING (UOM) IN PO PURCHASING GROUP : MB1 PLANT SP. MATL. STATUS – TO RESTRICT THE MATERIAL FOR PURCHASE – BLOCK THE PURCHASING QUALITY FREE GOODS DISCOUNT – MATERIAL IS ELIGIBLE FOR DISCOUNTS AUTOMATIC PO BATCH MANAGEMENT – SPECIFY THE MATERIAL IS HANDLING IN THE FORM OF BATCHES. PURCHASING VALUE KEY – PURCHASING VALUE KEY IS A KEY THE DETERMINES THE REMAINER DATES, SHIPPING INSTRUCTIONS, TOLERNACE LIMITS AND ORDER ACKNOWLEDGEMENT REQUIRED FOR THE MATERIAL FOR PURCHASE. PRUCHASING VALUE KEY – 4

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GR PROCESSING TIME – 4 DAYS – NUMBER OF BUSINESS WORKING DAYS REQUIRED AFTER RECEIVING THE MATERIAL BEFORE STORAGE FOR THE PLACEMENT. POST TO INSPECTION STOCK – IF ACTIVATED THE STOCK REFLECTS IN Q.A. STOCK. QUOTA ARRANGEMENT USAGE SOURCE LIST MATERIAL DISPLAY TRANSACTION CODE IS MM60 GENERAL PLANT / DATA STORAGE 1 TEMPERATURE CONDITIONS – MAINTAIN THE MATERIAL IS TEMPERATURE CONDITIONS. STORAGE CONDITIONS – REFRIGERATORS, COLLERS SHLEF LIFE DATA – MAX STORAGE PERIOD – 10 MIN REM. SHLET LIFE – 1 PERIOD IND. FOR SLED (SHELF LIFE EXPERATION DATA) D – DATE M – MONTH TIME – UNIT D TOTAL SH GENERAL PLANT / DATA STORAGE 2 GROSS WEIGHT – BLANK NET WEIGHT – BLANK VOLUME ACCOUNTING 1 VALUATION CLASS – 3000 PRICE CONTROL – V PRICE UNIT – 1 MOVING PRICE – 100 THEN PRESS ENTER TO COPY OR TO EXTEND TO ANOTHER PLANT GO TO TRANSACTION CODE MM01 MATERIAL COPY FROM MATERIAL SELECT VIEWS CLICK ON ORGANISATION LEVELS TO DISPLAY ALL MATERIALS – MM60

Page 16 20/10/2010 INFO RECORD OR PURCHASE INFO RECORD : INFO RECORD IS A MASTER DATA THAT CONTAINS THE CENTRAL SOUCE OF INFORMATION OF CERTAIN MATERIAL OF VENDOR RELATING TO PURCHASING DATA UNDER A PARTICULAR PLANT WITH A SPECIFIC PURCHASING ORGANISATION CALLED AN INFO RECORD. IT MAINLY DETERMINES TE PRICES ANDE THE CONDITION WITH THE RESPECTIVE VENDOR AND THE MATERIAL. IF WE MAINTAIN INFO RECORD FOR THE PARTICULAR MATREIAL AND THE VENDOR THE SYSTEM AUTOMATICALLY DETERMINES THE NET PRICE AND THE CONDITIONS WITH RESPECTIVE TO THE VENDOR AND THE MATERIAL. THE INFO RECORD IS MAINTAINED IN THE 4 DIFFERENT CATEGORY TYPES “ 1. 2. 3. 4.

STANDARD SUB CONTRACTING PIPE LINE CONSIGNMENT

ME11 – TO CREATE A INFO RECORD ME12 – TO CHANGE A INFO RECORD ME13 – TO DISPLAY A INFO RECORD VENDOR - BLANK MARTERIAL PURCHASING ORGANISATION – 1234 PLANT – 1234 INFO RECORD – SELECT STANDARD THEN PRESS ENTER THEN SYSTEM WILL SHOWN -

GENERAL DATA 1 ST REMAINDER 2ND REMAINDER 3 RD REMAINDER CLICK ON TEXT TAB INFO RECORD NOTE – IF REQUIRED ENTER DESCRIPTION PURCHASE ORDER TEXT – IF REQUIRED ENTER DESRIPTION CLICK ON CONDITIONS

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PB00 – GROSS PRICE - 100 RA01 – DISCOUNT 5% ON GROSS ZA01 – SURCHARGE 10% ON GROSS FRA1 – FREIGHT 3 % THEN PRESS ENTER AND SAVE PURCHASING ORGANISATION DATA PLANNED DELIVERY TIME – 10 DAYS PURCHASING GROUP ACKNOWLEDGEMENT REQUIRED – SELECT NO MATERIAL TEXT – SELECT TAX CODE – MAINTAIN FOR THE CONSIGNMENT AND PIPE LINE PROCESS NET PRICE – 105 EFFECTIVE PRICE – 108.15 THEN SAVE ME1M – TO DISPLAY THE LIST OF INFO RECORD FOR MATERIAL ME1L – TO DISPLAY THE LIST OF INFO RECORD FOR VENDOR

PURCHASING :- THE DIFFERENT TYPE OF PURCHASING DOCUMENTS AVAILABLE IN SAM MM ARE : 1. 2. 3. 4. 5.

PURCHASE RQUISITION – PR PURCHASE ORDER – PO REQUEST FOR QUOTATION – RFQ CONTRACTS SCHEDULE AGREEMENT

Page 18 21/10/2010 PURCHASE REQUISITION :- PURCHASE REQUISITION IS A PURCHASING DOUCMENT CREATED BY REQUISITIONER OR REQUESTOR TO THE PURCHASING DEPARTMENT DURING THE PROCUREMENT OF MATERIALS AND SERVICES FROM VENDOR. IT IS ONLY AN INTERNAL DOCUMENT FOR MM. PURCHASE REQUISTION IS CALL AS PURCHASE INDENT. THE PURCHASE REQUISITION DOUCMENT IS DIVIDED INTO 4 DIVISIONS : 1. 2. 3. 4. -

DOCUMENT OVERVIEW HEADER ITEM OVERVIEW ITEM DETAILS DOCUMENT OVERVIEW – THE SYSTEM DISPLAYS THE LIST OF PURCHASING DOCUMENTS UPON THE REQUIREMENT HEADER – ANY TEXT INFORMATION MAINTAIN THE HEADER LEVEL. ITEM OVERVIEW – HERE WE MAINTAINED MATERIAL, QUANTITY, DELIVERY DATE AND DELIVERY ADDRESS. ITEM DETAILS – IT DISPLAYS THE DETAILS OF THE ABOVE OVERVIEW.

ME51N – TO CREATE PURCHASE REQUISITION ME52N – TO CHANGE PURCHASE REQUISITION ME53N – TO DISPLAY PURCHASE REQUISITION -

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CLICK ON DOCUMENT OVERVIEW CLICK ON SELECTION VARIANT SELECT PURCHASE REQUISITION – NEW SCREEN COME SELECT PROGRAM SELECTIONS THEN ENTER PLANT AND EXECUTE HEADER – IN HEADER ANY TEST INFORMATION CAN TYPE MANUALLY MAINTAIN. IT IS OPTIONAL. ITEM OVERVIEW ITEM – SLNO A – ACCOUNT ASSIGNMENT CATEGORY I – ITEM CATEGORY MATERIAL – ENTER MATERIAL QUANTITY – 10 DELIVERY DATE – 29.10.2010 PLANT – 1234 STORAGE LOCATION – SL1 PURCHASING GROUP – 123 REQUISITION – EMAX TRACKING NO – MAX 10 MIN 1 DIGITS

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DES. VENDOR – RECOMMENDED VENDOR FIXED VENDOR – PURCHASING ORGANISATION – 1234 THEN PRESS ENTER ITEM DETAILS MATERIAL DATA MATERIAL SHORT TEXT QUANTITIES / DATES – QUANTITY, DELIVERY DATE GR PROC. TIME – 5 IF ITS CLOSED ACTIVATE – AFTER THAT THE PURCHASE REQUISITION IS CLOSED VALUATION – IN V RECEIPT IN ACTIVE – IN GRN FREE OF COST SOURCE OF SUPPLY STATUS BLOCK THE PURCHASE REQUISITION – PO IS HOLD WHEN WILL CREATE PO. CONTACT PERSON – MRP CONTROLLER – PURCHASE REQUISITION FROM PRODUCTION CAN RAISE PURCHASE REQUISITION TEXTS – WE CAN MAINTAIN TEXT INFORMATION DELIVERY ADDRESS – PLANT ADDRESS AUTOMATICALLY DISPLAY THEN CLICK ON CHECK ANY ERROR MESSAGE RED COLOUR – ERROR MESSAGE YELLOW COLOUR – WARNING MESSAGE GREEN COLOUR – NO MESSAGE IF SYSTEM WILL SHOWN GREEN COLOUR – THE PURCHASE REQUISITION NO 010013695 CREATED.

CREATION OF PR WITH REFERENCE OF PR (SAME AS ANOTHER NEW PR) – ME51N -

DOCUMENT OVERVIEW SELECTION VARIANT SELECT PURHCASE REQUISITION ENTER PLANT – 1234 ENTER MATERIAL – THEN EXECUTE CLICK ON MATERIAL AND CLICK ON ADOPT AFTER THAT ITEM OVERVIEW DISPLAY AND CLICK ON CECHK ANY ERROR MESSAGE.

ME5A – TO DISPLAY THE ALL PURCHASE REQUISITIONS ARE ALL PLANTS IN SINGLE COMPANY

Page 20 25/10/2010 PURCHASE ORDERS :- IT IS EXTERNAL CREATED DURING THE PROCUREMENT OF MATERIALS AND SERVICES FROM VENDOR. SMILAR TO PR THE PO IS DIVIDED INTO 4 DIVISIONS. 1. 2. 3. 4.

DOCUMENT OVERVIEW HEADER ITEM OVERVIEW ITEM DETAILS

THE SEVERAL DIFFERENT WAY OF CREATING PO 1. 2. 3. 4. 5.

PO WITHOUT ANY REFERENCE DOCUMENT PO WITH REFERENCE TO PR PO WITH REFERENCE TO RFQ PO WITH REFERENCE TO CONTRACT PO WITH REFERENCE TO ACCOUNT ASSIGNMENT CATEGORY

TO CREATE PURCHASE ORDER – ME21N TO CHANGE PURCHASE ORDER – ME22N TO DISPLAY PURCHASE ORDER- ME23N -

PURCHASE ORGANIZATION PURCHASING GROUP COMPANY CODE MATERIAL PO QUANTITY DELIVERY DATE NET PRICE PLANT STORAGE LOCATION THEN ENTER

ITEMD DETAILS:- COMING FROM INFO RECORD OR MAINTAIN MANUALLY -

PB00 RA01 ZA01 FRA1 GO TO INVOICE TAB THEN SELECT INV RECEIPT AND GR BASED IV (INVOICE VERIFICATION) GO TO CONFIRMATION TAB AND CLICK ON CONFIRMATION REQUIRED GO TO DELIVERY ADDRESS TAB AND GIVEN PLANT ADDRESS DETAILS GO TO TEXTS TAB TO ENTER TEXT INFORMATION AND CLICK ON CHECK AND SAVE.

Page 21 CREATION OF PO WITH REFERENCE TO PR:TO CREATE THE PO – ME21N ITEM OVERVIEW SELECT PURCHASE REQUISITION NO THEN ENTER THEN SELECT VENDOR. REQUEST FOR QUOTATION (RFQ):- TO CREATE A REQUEST FOR QUOTATION TO REQUEST THE VENDOR FOR THE SUBMISSION OF QUOTATION WITH POSSIBLE PRICE THE CONDITIONS DURING THE PROCUREMENTS. THE REQUEST FOR QUOTATION IS ALSO CALLED A TENDER AND THE VENDOR IS CALLED A BIDDER. TO CREATE RFQ – ME41N TO CHANGE RFQ – ME42N TO DISPLAY RFQ – ME43N -

RFQ TYPE – AN (DOUCMENT TYPE STANDARD) LANGUAGE - EN DELIVERY DATE – TODAYS DATE MATERIAL GROUP – NIL REQUIRED TRACKING NUMBER – 1 THEN PRESS ENTER COLLECTIVE NO (COLL NO) – MINIMUM IS 1 AND MAXIMU IS 10 DIGITS TO IDENTIFY THE QUOTATION WITH RESPECTIVE THE MATERIAL. ITS MANUAL ONLY. ENTER MATERIAL AND RFQ QUANTITY, THE SELECT VENDOR AND CLICK ON VENDOR ADDRESS AND ENTER THE VENDOR AND PRESS ENTER AND SAVE.

MAINTAIN QUOTAION:- ME47 RFQ NO – RFQ CREATED NO ENTER SELECT THE VENDOR AND CLICK ON THE ITEM AND SELECT THE LINE ITEM AND CLICK ON CONDITIONS -

PBXX RA01 ZA01 FRA1

THEN GO BACK AND SAVE PRICE COMPARISON FOR THE QUOTATIONS:- ME49

Page 22 QUOTATION FROM AND TO THEN ENTER AND EXECUTE THE SYSTEM DISPLAYS SEQUENTIAL PRIOR TO RIASED VENDORS WITH RANKS 1,2,3 ON THE PRIORITY WILL BE GIVEN TO VENDOR WHO IS IN RANK POSITION. CREATION OF PO WITH REFERENCE RFQ:- ME21N ITEM OVERVIEW RFQ NO ENTER CLICK ON CHECK AND SAVE. LIST OF PURCHASE ORDER FOR MATERIALS – ME2M LIST OF PURCHASE ORDER FOR VENDOR – ME2L LIST OF REQUEST FOR QUOTATION FOR MATERIAL – ME4M LIST OF REQUEST FOR QUOTATION FOR VENDOR – ME4L LIST OF COLLECTIVE NO – ME4S

Page 23 27/10/2010 OUTLINE AGREEMENT :- THE OUTLINE AGREEMENT AND THE LONG TERM AGREEMENTS MAINTAIN FOR THE LONG TERM RELATIONSHIP FROM VENDOR DURING THE PROCUREMENT. THERE ARE 2 TYPES OF OUTLINE AGREEMENTS 1. CONTRACT AGREEMENT 2. SCHEDULE AGREEMENT CONTRACT AGREEMENT:- CONTRACT IS OUTLINE AGREEMENT MAINTAIN FOR THE LONG TERM RELATIONSHIP FROM VENDOR DURING THE PROCUREMENT OF MATERIALS AND SERVICES FOR A PARTICULAR PERIOD OF TIME UNDER FIXED PRICE AND THE CONDITIONS WITHIN A PARICULAR VALID PERIOD IS CALLED CONTRACT AGREEMENT. THE CONTRACTS ARE DIVIDED INTO 3 CATEGORIES 1. VALUE CONTRACT :- IN THIS TYPE OF CONTRACTS THE BUSINESS (COMPANY) NEGOTIATE THE TERMS AND CONDITIONS WITH VENDOR THROUGH VALUE OR PRICE. THE AGREEMENT TYPE OR DOCUMENT TYPE USED FOR THE VALUE CONTRACT IS WK. 2. QUANTITY CONTRACT :- IN THIS TYPE OF CONTRACTS THE BUSINESS (COMPANY) NEGOTIATE THE TERMS AND CONDITIONS WITH VENDOR THROUGH PLACE OF QUANTITY. THE AGREEMENT TYPE OR DOCUMENT TYPE USED FOR THE QUANTITY CONTRACT IS MK. 3. SERVICE CONTRACT (DISTRIBUTED CONTRACT) :- IN THIS TYPE OF CONTRACTS THE BUSINESS (COMPANY) NEGOTIATE THE TERMS AND CONDITIONS WITH VENDOR THROUGH SERVICES. THE AGREEMENT TYPE OR DOCUMENT TYPE USED FOR THE QUANTITY CONTRACT IS DC. 4. PERFOM CONTRACT :TO CREATE PERFORM CONTRACT – ME31K TO CHANGE PERFORM CONTRACT – ME32K TO DISPLAY PERFORM CONTRACT – ME33K TO CREATE PERFORM CONTRACT (ME31K) SELECT VENDOR AGREEMENT TYPE – WK DATE – TODAYS DATE AGREEMENT – EMPTY PURCHASE ORGANISATION – 1000 PURCHASING GROUP – 001 PLAN – 1000 STORAGE LOCATION – 0001 REQUEST TRACKING NO – 1 CLICK ON ACKNOWLEDGEMENT REQUIRED. VALIDITY START VALIDITY END PAYMENT TERMS – 0002

Page 24 TARGET VALUE – 100000 THEN PRESS ENTER ENTER THE MATERIAL AND NET PRICE AND ENTER SELECT THE LINE ITEM AND CLICK ON ITEM CONDITIONS TAB (SHIFT + F6) PB00 – 500 RA01 – 5 % ZA01 – 10 % FRA1 – 3 % AND SAVE VALUE CONTRACT UNDER THE NUMBER 999999. CREATION OF PO WITH REFERENCE TO CONTRACT – ME21N ITEM OVERVIEW – OUTLINE AGREEMENT ENTER THE CONTRACT NUMBER AND ENTER ENTER QUANTITY AND SAVE. TO DISPLAY LIST OF CONTRACT FOR MATERIAL – ME3M TO DISPLAY LIST OF CONTRACT FOR VENDOR – ME3L SCHEDULE AGREEMENT :- IS A OUTLINE AGREEMENT MAINTAIN FOR THE LONG TERM RELATIONSHIP WITH VENDOR AND ALSO REDUCE SEVERAL PURCHASE ORDER PROCESSINGS DURING THE PROCUREMENT OF MATERIALS AND SERVICES FROM VENDOR. THE MAIN ADVANTAGE SCHEDULE AGREEMENT IS THAT WE CAN MAINTAIN SCHEDULE LINES OR DELIVERY SCHEDULES ON MONTHLY BASIS. THESE LINES ARE MAINTAINED MANUALLY OR AUTOMATICALLY FROM MRP. THE MAIN DIFFERENCE BETWEEN CONTRACT AND SCHEDULE AGREEMENT IS PURHCASE ORDER IS CREATED WITH REFERENCE TO CONTRACT BUT NOT WITH SCHDULE AGREEMENT, BECAUSE SCHEDULE AGREEMENT ITSELF IS A PURCHASE ORDER OR A DELIVERY SCHEDULE. THE AGREEMENT TYPE OR DOCUMENT TYPE USED IN SCHEDULE AGREEMENT ARE LP – SCHEDULE AGREEMENT (WITHOUT RELEASE DOCUMENTATION). LPA – WITH RELEASE DOCUMENTATION LU – STOCK TRANSFER SCHEDULE AGREEMENT CREATE SCHEDULE AGREEMENT :TO CREATE SCHEDULE AGREEMENT – ME31L TO DISPLAY SCHEDULE AGREEMENT – ME32L TO DISPLAY SCHEDULE AGREEMENT – ME33L

Page 25 VENDOR – SELECT VENDOR AGREEMENT TYPE – LP DATE – TODAYS DATE PURCHASING ORGANISATION – 1000 PURCHASING GROUP – 001 PLANT – 1000 STORAGE LOCATION – 0001 REQUIRED TRACKING NO – 1 SELECT CHECK BOX IN ACKNOWLEDGEMENT REQUIRED THEN PRESS ENTER VALIDATE START VALIDATE END PAYMENT TERMS AND PRESS ENTER ENTER THE MATERIAL TARGET QUANTITY NET PRICE SELECT THE LINE ITEM AND CLICK ON ITEM CONDITIONS TAB PB00 – 500 RA01 – 5 % ZA01 – 10 % FRA1 – 3% AND SAVE. MAINTAIN SCHEDULE LINES OR SCHEDULE AGREEMENT SCHEDULE :- ME38 ENTER SCHEDULE AGREEMENT NO AD PRESS ENTER SELECT THE LINE ITEM AND CLICK ON DELIVERY SCHEDULE OR F2

Page 26 DELIVERY DATE – SCHEDULE QUANTITY – CUMULATIVE SCHEDULE QUANTITY – SCHEDULE LINES 27.10.2010

-

1,500

-

1,500

-

1

01.11.2010

-

500

-

2,000

-

2

20.12.2010

-

1,000

-

3,000

-

3

01.01.2011

-

2,000

-

5,000

-

4

AND SAVE TO DISPLAY LIST OF SCHEDULE AGREEMENT FOR MATERIAL – ME3M TO DISPLAY LIST OF SCHEDULE AGREEMENT FOR VENDOR – ME3L STOCK ITEMS AND NON STOCK ITEMS:STOCK ITEMS 1. 2. 3. 4. 5.

MATERIAL MASTER RECORD IS MAINTAIN MRP RUN TAKES PLACE PHYSICAL INVENTORY IS PRERFORM WE CAN VIEW THE STOCKS AND VALUE RAW MATERIALS, FINISHED,SEMI-FINISHED GOODS ETC.

-

NON STOCK ITEMS

-

NOT MAINTAINED NO MRP RUN NOT REQUIRED ONLY VALUE STATIONERY, CONSUMABLES LOW VALUE ITEMS ETC.

CREATION OF PURCHASE ORDER FOR NON STOCK ITEMS :- ME21N ENTER VENDOR AND PRESS ENTER ITEM OVERVIEW -

ACCOUNT ASSIGNMENT CATEGORY – K (COST CENTER) MATERIAL – NIL SHORT TEXT – ENTER DESCRIPTION PO QUANTITY – 500 BASIC UOM – TO DELIVERY DATE – 30.10.2010 NET PRICE – 500 CURRENCY – EUR MATERIAL GROUP – 00104 PLANT – 1000 STORAGE LOCATION – 001 AND PRESS ENTER

ITEM DETAILS

Page 27 -

SELECT ACCOUNT ASSIGNMENT TAB G/L ACCOUNT NO – 400000 COST CENTER – 1000 AND PRESS ENTER AND SAVE THE DOCUMENT.

TO DISPLAY THE LIST OF PURCHASE ORDER FOR ACCOUNT ASSIGNMENT – ME2K

Page 28 29/10/10 SOURCE DETERMINATION :- THE SOURCE DETERMINATION IS CARRIED INTO TWO WAYS. 1. SOURCE LIST 2. QUOTA ARRANGEMENT SOURCE LIST :- SOURCE LIST IS A MASTER DATA AND SOURCE DETERMINATION MASTER DATA IN WHICH WE LIST ALL THE SUPPLIER SOURCES (PLANT OR VENDOR) FOR A PARTICULAR PERIOD OF TIME, FOR PARTICULAR MATERIAL AT PLANT LEVEL. THE MAIN FUNCTION OF SOURCES IS TO FIX THE VENDOR FOR A PERIOD. THE SOURCE LIST IS MAINTAINED AT 2 LEVELS. 1. PLANT LEVEL 2. MATERIAL LEVEL PATH -> SPRO -> IMG -> MM -> PURCHASING -> SOURCE LIST -> DEFINE SOURCE LIST REQUIRED AT PLANT LEVEL. PLANT – 1000 NUMBER SOURCE LIST – NOT REQUIRED FOR TICK. IF WE MAINTAIN SOURCE LIST ALL PLANT LEVEL THEN WE HAVE TO MAINTAIN SOURCE LIST OF SUPPLY OR VENDOR INFORMATION TO ALL THE MATERIALS UNDER A PARTICULAR PLANT. MATERIAL LEVEL :THIS SOURCE LIST MAINTAINED INDIVIDUALLY FOR THE MATERIAL IN THE MATERIAL MASTER. – MM02 IN PURCHASING VIEW - > SOURCE LIST CHECK AND SAVE. MAINTAIN SOURCE LIST IN THE MATERIAL MASTER :-

GO TO PURCHASE – ME21N

THE SYSTEM DISPLAYS THE SYSTEM FOLLOWING MESSAGE (IF SOURCE LIST CHECK) -

-

SOURCE LIST REQUIREMENT IS DEFINED FOR THIS PLANT. THIS MEANS THAT THE SOURCE OF SUPPLY MUST BE ENTERED IN THE SOURCE LIST OF THE MATERIAL / PLANT COMBINATION BEFORE YOU CAN PROCURE THIS MATERIAL USING THIS SOURCE OF SUPPLY. TO MAINTAIN SOURCE LIST – ME010403 MATERIAL PLANT – 1000 VALID FROM – SAME DATE

Page 29 -

VALID TO – 30.12.2010 VENDOR – 1000 PURCHASING ORGANISATION – 1000 AND SAVE. GO TO PURCHASE ORDER CREATE A NEW PURCHASE ORDER WITH THE VENDOR AND SYSTEM IS ACCEPTED.

APTIMIZATION OF PURCHASE ORDER :- AUTOMATIC CREATION OF PURCHASE ORDER FROM PURCHSE REQUISITION. ACTIVATE AUTOMATIC PURCHASE ORDER IN THE MATERIAL MASTER – MM02 -

ENTER MATERIAL PURCHASING VIEW ACTIVATE AUTOMATIC PO

ACTIVATE AUTOMATIC PURCHSE ORDER IN THE VENDOR MASTER – XK02 -

ACTIVATE PURCHASING DATE THEN PRESS ENTER AUTOMATIC PURCHASE ORDER ACTIVATE

MAINTAIN INFO RECORD – ME11 -

GO TO CONDITIONS TAB CLICK ON CONDITIONS AND SAVE.

MAINTAIN SOURCE LIST – ME01 PURCHASE REQUISITION CREATION :- CREATE PURCHASE REQUISITION AND MAINTAIN INFOR – RECORD DOCUMENT AND THEN SAVE EXECUTE – ME59 (AUTOMATIC CREATION OF PURCHASE ORDER FROM PURCHASE REQUISITION) -

PURCHASING GROUP PURCHASING ORGANISATION VENDOR CONTRACT PLANT GO TO DOWN ORDER SHCEDULING ENTER PURCHASE REQUISITION NO AND EXECUTE.

NOTE : - MATERIAL AND QUANTITY TAKEN FROM PURCHASE REQUISITION -

VENDOR FROM SOURCE LIST. PRICE LIST FROM INFO RECORD.

Page 30 30/10/2010 QUOTA ARRANGEMENT: IT IS A MASTER DATA AND SOURCE DETERMINATION COMPONENT IN WHICH WE LIST ALL SUPPLY OF SOURCES (INTERNAL PROCUREMENT, EXTERNAL PROCUREMENT) AND ASSIGN QUOTA QUANTITY FOR A PARTICULAR PERIOD OF TIME FOR PARTICULAR MATERIAL PERIOD OF TIME. THE MAIN FUNCTION OF QUOTA ARRANGEMENT IS TO ALLOCATE THEIR REQUIREMENT QUANTITIES TO THE SOURCE OF SUPPLY OR VENDOR. DEPENING UPON THE QUOTA RATING THE SYSTEM ALLOCATES THE REQUIREMENT QUANTITIES TO THE VENDOR. QUOTA RATING: IT IS THE RATIO OF SUM OF QUOTA ALLOCATING QUANTITY, QUOTA BASE QUANTITY TO QUOTA. QUOTA: IS A NO SPECIFYING WHICH POST OF THE REQUIREMENT IS TO BE PROCURED FROM A GIVEN SOURCE OF SUPPLY. USE: IF A CERTAIN MATERIAL IS TO BE PROCURED ALTERNATIVELY FROM DIFFERENT VENDORS, YOU CAN CREATE A QUOTA ARRANGEMENT ITEM FOR EACH VENDOR AND ASSIGN A QUOTA TO EACH SUCH ITEM. THE SYSTEM THEN SELECTS THE EFEECTIVE SOURCE OF SUPPLY AT ANY GIVEN TIME BY MEANS OF THE FOLLOWING FORMULS: QUOTA RATING = (QUOTA BASED QUANTITY + QUOTA ALLOWED QTY) / QUOTA THIS QUOTA RATING IS CALCULATED FOR ALL SOURCES OF SUPPLY INCLUDED IN THE QUOTA ARRANGEMENT. THE SOURCE THEN SELECTED IS THE ONE WITH THE LOWEST RATING. QUOTA ALLOCATED QUANTITY: IT IS THE ALLOCATION OF THE QUANTITIES TO SEVERAL VENDORS FROM THE REQUIREMENT QUANTITES. INITIALLY IT IS ZERO. QUOTA BASE QUANTITY: THE BASE QUANTITY IS USED TO CONTROL THE ALLOCATION FOR THE NEWLY ADDED VENDORS. THE QUOTA ARRANGEMENT USAGE IS MAINTAINED IN PURCHASING VIEW IN THE MATERIAL MASTER AND IT IS CONFIGURED IN SPRO – IMG – MM – PURCHASING – QUOTA ARRANGEMENT – DEFINE QUOTA ARRANGEMENT USAGE CLICK ON NEW ENTRIES

Page 31 QUOTA AN USAGE – A CHECK ON PURCHASE ORDER CHECK SA SCHEDULE LINE PLANNED ORDER PURCHASE REQUISITION MRP PRODUCTION ORDER AND SAVE. MAINTAINED IN THE QUOTA ARRANGEMENT USAGE IN THE MATERIAL MASTER. CREATE TRANSACTION CODE : MM02 SELECT MATERIAL SELECT PURCHASING SELECT PLANT PRESS ENTER QUOTA ARRANGEMENT USAGE – A AND SAVE. TO CREATE OR TO MAINTAIN QUOTA ARRANGEMENT – MEQ1 TO CHANGE OR TO MODIY QUOTA ARRANGEMENT – MEQ4 TO DISPLAY QUOTA ARRANGEMENT – MEQ3 ENTER THE MATERIAL PLANT THEN PRESS ENTER VALID TO DATE AND ENTER SELECT THE LINE ITEM AND CLICK ON ITEM OVERVIEW PROCUREMENT TYPE – F (EXTERNAL) VENDOR QUOTA 1

Page 32 QUOTA IN % - SYSTEM WILL AUTOMATICALLY DISPLAY ALLOCATED QUANTITY MAXIMUM QUANTITY F

1000

1

33.3% 0

1,500

F

1001

1

33.3% 0

1000

F

1002

1

33.3% 0

1500

AND SAVE THE DOCUMENT GO TO CREATE PO – ME21N SELECT VENDOR AND SAVE AFTER CREATE PO GO TO MEQ1 AUTOMATICALLY THE QUOTA ALLOCATED QUANTITY UPDATED THE PARTICULAR VENDOR AGAIN GO TO CREATE PO THE SYSTEM DISPLAY THE MESSAGE QUOTA ARRANGMENT SPECIFY THE VENDOR – 1001. /NSCC4 – 800 – FRANKFURT – EUR AND SAVE DOCUMENT TYPES: THE MAIN FUNCTION OF DOCUMENT TYPE IS TO DISTINGUISH AND DETERMINE THE DIFFERENCE IN PURCHASING, DOCUMENTS LIKE PURCHASE REQUISITION, PURCHASE ORDER, REQUEST FOR QUOTATION, CONTRACT AGREEMENT, SCHEDULE AGREEMENT. DEPENING UPON THE DOCUMENT TYPE THE PROCUREMENT TAKES PLACE. THE DOCUMENT TYPE INFLUENCES THE FOLLOWING CONTROL FUNCTIONS: ITEM INTERVAL – SLNO NUMBER RANGES FIELD SELECTION THERE ARE 3 TYPES OF DOCUMENT TYPES 1. NB – STANDARD PO 2. UB – STOCK TRANSFER ORDERS 3. FO- FRAME WORK ORDER

Page 33 1.NB: THIS DOUCMENT TYPE IS USED TO PROCURE THE MATERIALS AND SERVICES. 2.VB: THIS DOCUMENT TYPE IS USED TO TRANSFER THE MATERIAL FROM ONE LOCATION TO ANOTHER LOCATION. 3.FO: THIS DOCUMENT TYPE IS USED TO SERVICES. PURCHASE DOCUMENTS

DOCUMENT TYPES

FIELD SELECTION

PURCHASE REQUISITION

NB / UB / FO

NBB / UBF / FOF

PURCHASE ORDER

NB / UB / FO

NBF / UBF / FOF

REQUEST FOR QUOTATION

AN / AB

AWA

CONTRACT AGREEMENT

WK / MK / DC

WKK / MKK

SCHEDULE AGREEMENT

LP / LPA / LU

LPL / LUL

CUSTOMIZE SETTINGS FOR CREATING NEW DOUCMENT TYPES, NUMBER RANGES FOR DOCUMENT TYPES, FIELD SELECTION FOR DOCUMENT TYPES PATH : SPRO – IMG – MM – PURCHASING – -

PURCHASE REQUISITION

-

PURCHASE ORDER

-

REQUEST FOR QUOTATION

-

CONTRACT AGREEMENT

-

SCHEDULE AGREEMENT

1. DEINE DOUCMNET TYPES 2. DEFINE NUMBER RANGES 3. DEFINE FIELD SELECTION FOR DOCUMENT TYPES OR DEFINE SCREEN LAYOUT AT DOCUMENT LEVEL FIELD SELECTION KEY: FIELD SELECTION KEY CONTAINS A GROUP OF FIELD SELECTION GROUPS IN WHICH EACH FIELD SELECTION GROUP CONTAINS NUMBER OF FIELDS WHICH ARE MAINTAINED AS REQUIRED ENTRY, OPTIONAL, DISPLAYS, ETC.

Page 34 02/11/2010 PURCHSE ORDER: CLICK ON DEFINE DOCUMENT TYPE SELECT THE DOCUMENT TYPE – NB CLICK ON COPY AS RENAME THE DOCUMENT TYPE – ZPO DOCUMENT TYPE DESCRIPTION – STANDARD ZPO ITEM INTERVAL – 1 THEN PRESS ENTER AND SAVE SELECT THE DOCUMENT TYPE CLICK ON ALLOWED ITEM CATEGORIES SELECT THE ITEM CATEGORIES – B, K, L, S, T, D, U CLICK ON DELETE AND SAVE ONLY A STANDARD MONITOR PO – ME21N DO INSERT THE ITEM CATEGORIES TO DOCUMENT TYPES SELECT ZPO CLICK ON ALLOWED ITEM CATEGORIES CLICK ON NEW ENTRIES SELECT – ZPO CLICK ON NEW ENTRIES – B, K, L, S, T, D, U AND SAVE AGAIN MONITOR PO CREATE A DOUCMENT TYPE IN PURHCASE REQUISITION DEFINE DOCUMENT TYPE SELECT THE DOCUMENT TYPE – NB CLICK ON COPY AS RENAME THE DOUCMENT TYPE – ZPR DOCUMENT TYPE DESCRIPTION – STANDARD ZPR PRESS ENTER AND SAVE AGAIN GO TO DEFINE DOCUMENT TYPE IN PURCHASE ORDER

Page 35 SELECT ZPO AND CLICK ON LINK PURCHASE REQUISITION IN DOCUMENT TYPE CLICK ON SELECT ALL AND DELETE PRESS ENTER AND SAVE CLICK ON NEW ENTRIES ZPR AND ENTER AND SAVE. DEFINE NUMBER RANGES IN PURCHASE ORDER CLICK ON INTERVALS CLICK ON INTERVALS SL NO – Z1, FROM NUMBER – 1, TO NUMBER 3 PRESS ENTER AND SAVE AGAIN GO TO DEFINE DOCUMENT TYPES SELECT ZPO ENTER IN NUMBER RANGES – Z1 AND SAVE DEFINE SCREEN LAYOUT AT DOCUMENT LEVEL: SELECT FIELD SELECTION KEY – NBF COPY AS RENAME AS ZPO PRESS ENTER AND SAVE SELECT ZPO CLICK ON DETAILS SYSTEM DISPLAYS MULTIPLE FIELD SELECTION GROUPS FOR EXAMPLE: BASIC DATA, ITEM, IN TERMS OF DELIVERY AND PAYMENT, ETC. SELECT BASIC DATA, ITEM AND CLICK CHOOSE OR F2 THEN DOUBLE CLICK THE SYSTEM DISPLAYS MULTIPLE FIELDS. IT IS NOT SELECT THAT PARTICULAR FIELD IT WON’T DISPLAY IN PURCHASE ORDER COLUMNS GO BACK CLICK ON TERMS OF DELIVERY AND PAYMENT AFTER COMPLETION GO BACK AND SAVE. AGAIN TO GOTO DEFINE DOCUMENT TYPE SELECT ZPO

Page 36 FIELD SELECTION ZPO PRESS ENTER AND SAVE GO TO PO AFTER COMPLETION OF PO ENTER AFTER SAVE ZPO NUMBER CREATED. SIMILARLY FOLLOW THE SAME PROCEDURE FOR THE REMAINING PURCHASING DOCUMENT TYPES. RELEASE PROCEDURE (APPROVAL PROCESS): THE MAIN FUNCTION RELEASE PROCEDURE IS TO DETERMINE THE ONLINE APPROVAL PROCESS OR RELEASE PROCEDURE DURING THE PROCUREMENT. CUSTOMIZE SETTINGS : SPRO – IMG – MM – PURCHASEING – PO – RELEASE PROCEDURE FOR PURCHASE ORDERS – -

EDIT CHARACTERISTIC

-

EDIT CLASS

-

DEFINE RELEASE PROCEDURE FOR PURCHASE ORDERS

-

CHECK RELEASE STRATEGIES

TAXATION PROCEDURE - /NOBQ3 USAGE – A APPLCIATE - TX CLICK ON NEW ENTRIES TAXIND – TAX PROCEURE IN INDIA PRESS ENTER AND SAVE CLICK ON CONTROL CLICK ON NEW ENTRIES 0

-

BSAB

1

-

MWAS

2

-

MWVS THEN PRESS ENTER AND SAVE

/NOBBG – COUNTRY COUNTRY – IN ENTER PROC – TAXIND PRESS ENTER AND SAVE. 08/11/2010

Page 37 EDIT CHARACTERISTICS: CHARACTERISTICS – VALUE OF PO 1000 CLICK ON CREATE TAB BASIC DATA: -

DESCRIPTION – VALUE OF PO

-

STATUS – RELEASED

-

DATA TYPES – SELECT CURRENCY FORMAT

-

NUMBER OF CHARACTERS – 15 (STANDARD)

-

CURRENCTY – INR

-

SELECT VALUE ASSIGNMENT – MULTIPLE VALUES

-

CLICK ON INTERVAL VALS ALLOWED.

TAB ADDITIONAL DATA: -

TABLE NAME – CEKKO (PO NET PRICE)

-

FIELD NAME – GNETW THEN ENTER AND AGAIN ENTER

TAB VALUES: -

CHECK ON ADDITIONAL VALUES AND SAVE.

2ND CHARACTERISTIC: -

PLANT – 1000

-

CLICK ON CREATE

TAB BASIC DATA: -

DESCRIPTION – PLANT

-

STATUS – RELEASED

-

DATA TYPE – CHARACTER FORMAT

-

NUMBER OF CHARACTERS – 4

TAB VALUE ASSIGNMENT:

Page 38 -

MULTIPLE VALUES

TAB ADDITIONAL DATA: -

TABLE NAME – CEKKO

-

FIELD NAME – WERKS THEN PRESS ENTER AND AGAIN ENTER

TAB VALUES: -

CHECK ON ADDITIONAL VALUES AND SAVE.

3RD CHARCTERISTICS: -

CHARACTERISTIC – DOCUMENTTYPE ZPO

-

CLICK ON CREATE

TAB BASIC DATA: -

DESCRIPTION – DOCUMENT TYPE FOR PO

-

STATUS – RELEASED

-

DATA TYPE – CHARACTER FORMAT

-

NUMBER OF CHARACTERS – 4

TAB VALUE ASSIGNEMENT – CHECK ON MULTIPLE VALUES TAB ADDITIONAL DATA: -

TABLE NAME – CEKKO

-

FIELD NAME – BSART ENTER AND AGAIN ENTER.

TAB VALUES – CHECK ON ADDITIONAL VALUES AND SAVE. EDIT CLASS: -

CLASS – ZMM

-

CLASS TYPE – 032 (STANDARD)

-

CLICK ON CREATE

TAB BASIC DATA: -

DESCRIPTION – CLASS FOR THE PO

Page 39 -

STATUS – RELEASED

TAB CHAIR: -

VALUE OF PO1000

-

PLANT1000

-

DOCUMENT TYPE ZPO THEN SAVE

DEFINE RELEASE PROCEDURE FOR PURCHASE ORDERS: RELEASE GROUPS – DOUBLE CLICK -

CLICK ON NEW ENTRIES

-

RELEASE GROUPS – SS

-

CLASS – ZMM

-

DESCRIPTION – RELEASE PO AND SAVE.

RELEASE CODES – DOUBLE CLICK -


-

GROUP

-

CODE

-

DESCRIPTION

-

SS

-

11

-

MANAGER

-

SS

-

22

-

SR MANAGER

-

SS

-

33

-

VP

-

SS

-

44

-

CEO / MD AND SAVE.

RELEASE INDICATOR: MAKE SURE THAT THE RELEASE INDICATOR, B – BLOCK, R – RELEASED ARE TO BE MAINTAINED. RELEASE STRATEGIES: -


-

RELEASE GROUP – SS

-

RELEASE STRATEGY – S1 – (1 – 5000 VALUE OF PO)

-

RELEASE CODES – 11, 22, 33 CLICK ENTER AND RIGHTS TO APPROVE PURHCASE ORDER COMPANY HIREARCHY.

Page 40 CLICK ON RELEASE PREREQUISITES: -

APPROVAL PROCESS – TOP LEVEL TO BOTTOM LEVEL OR BOTTOM LEVEL TO TOP LEVEL 11

22

33

11 22 33 PRESS ENTER CLICK ON RELEASE STATUSES: 11

22

33

-

RELEASE INDICATOR

-

BLOCKED

-

BLOCKED

-

BLOCKED

-

RELEASED

THEN ENTER CLICK ON CLASSIFICATION: -

RELEASE GROUPS – SS

-

RELEASE STRATEGIES – S1 – 1 – 5000

-

EDIT CLASS – 032

GENERAL CHARACTERISITC DESCRIPTION VALUE -

TOATL NET ORDER VALUE – 1.00 – 5000 CURRENCY INR

-

PLANT – 1000

-

ORDER TYPE (PURCHASING) – ZPO

-

GO BACK AND SAVE.

CLICK ON RELEASE SIMULATION:

Page 41 -

CLICK ON SIMULATE RELEASE

-

DOUBLE CLICK ON RELEASE CODES

CHECK RELEASE STRATEGIES: THE SYSTEM DISPLAYS THE SUMMARY OF THE PREVIOUS STEPS. ALL ARE IN GREEN INDICATOR ONLY. IF RED INDICATOR SOLVE THE ERRORS. GO TO PURCHASE ORDER – ME21N AFTER CREATION OF PO CLICK ON HEADER AND CLICK ON REELASE STRATEGY. THERE ARE 2 TYPES OF WAYS TO RELEASE THE PURCHASE ORDER 1. INDIVIDUAL RELEASE – TRANSACTION CODE – ME28 – RELEASE PURCHASING DOCUMENTS WITH RELEASE CODES TO DISPLAY OF PURCHASE ORDER – ME23N PARALLELY OPEN -

RELEASE CODE – 11

-

RELEASE GROUP – SS

-

EXECUTE

-

SELECT THE LINE ITEM CLICK ON RELEASE + SAVE TAB.

-

GO TO ME23N THEN PO REFERESH THEN MANAGER

-

CLICK MATERIALS WILL DISPLAY

2. COLLECTIVE RELEASE – ME29N NOTE : GOTO 3RD STEP RELEASE GROUPS SELECT THE RELEASE GROUPS AND DELETE AND SAVE. GO TO 4TH STEP – DISPLAY ON ERROR MESSAGES BASIC CHECKS -

RELEASE STRATEGIES

-

RELEASE STRATEGIES S1 FOR RELASE GROUP SS IN CONSISTANT.

-

GO TO 3RD STEP

Page 42 -


-

CREATE SS GROUP AND SAVE

-

RELEASE STRATEGIES: DELETE RELEASE STRATEGIES OF SS AND SAVE

-

RELEASE CODES – DELETE RELEASE CODES OF SS

-

RELEASE GROUPS – DELETE RELEASE GROUP OF SS

Page 43 09/11/2010 EXTERNAL SERVICE MANAGEMENT: IN EXTERNAL SERVICES MANAGEMENT WE MAKE NECESSARY SETTINGS TO CARRYOUT PROCUREMENT TRANSACTION INVOLVING EXTERNAL SERVICES. SERVICE PROCUREMENT CYCLE: 1. REQUIREMENT IDENTIFICATION 2. SOURCE DETERMINATION AND SELECTION 3. SERVICE MASTER BASED ON SERVICE CATEGORY 4. SERVICE CATALOGUE OR MODEL SERVICE SPECIFICATION 5. SERVICE PURCHASE REQUISITION 6. SERVICE PURCHASE ORDER 7. SERVICE ENTRY SHEET ACCEPTANCE 8. INVOICE WITH REFERENCE TO SERVICE ENTRY SHEET SERVICE CATEGORY TYPES: 1. GENERAL SERVICES 2. HARDWARE AND SOTWARE SERVICES 3. CONSTRUCTION SERVICES 4. PREVENTIVE AND BREAKDOWN SERVICES 5. ANNUAL MAINTENANCE SERVICES 6. MACHINERY SERVIDCES ETC. MACHINER / EQUIPMENT SERVICES SERVICE CATEGORY MACHINERY SERVICES – D.G SET (DIESEL GENERATOR) ORGANISATIONAL STATUS SERVICE CATEGORY: 1. OIL LUBRICATION 2. CRANK SHAFT INSPECTION

Page 44 3. FILTERS CLEANING 4. NOZZLES REPLACEMENT 5. PISTON CONNECTING ROD CHECKING THE ABOVE POINTS ARE SERVICE MASTERS UNDER SERVICE CATEGORY. SERVICE CATEGORY OR MODEL SERVICE SPECIFICATION: SERVICES OF SERVICES INVOLVED TO PERFORM A PARTICULAR WORK OR ACTIVITY OR TASK IS CALLED A MODEL SERVICE SPECIFICATION (MSS). MSS – DG – ALL SERVICE MASTERS ARE MAINTAINED ORGANISATIONAL STATUS SERVICE CATEGORY: ORGANISATION STATUS DESCENDING THE ATTRIBUTES OF A SERVICE CATEGORY. USE: THE ORGANISATIONAL STATUS SPECIFIES FOR WHICH ORGANISATIONAL UNITS INFORMATION ON A SERVICE CATEGORY IS STORED IN THE SERVICE MASTER RECORD. SERVICE CATEGORY: SERVICE CATEGORY KEY USED TO DIFFERENTIATE BETWEEN SERVICES ACCORDING TO THEIR USAGES. THE SERVICE CATEGORY DEFINES CERTAIN ATTRIBUTES OF THE SERVICE AND HAS A CONTROL FUNCTION. SERVICE CATEGORY: “BASIC DATA” STSORES STATUS IN INDICATING THAT YOU CAN STORE BASIC DATA IN A SERVICE MASTER RECORD UNDER THIS SERVICE CATEGORY. SERVICE CATEGORY: “PURCHASING DATA” STATUS INDICATING THAT YOU CAN STORE PURCHASING DATA IN A SERVICE RECORD UNDER THIS SERVICE CATEGORY. USE: THE STATUS IS FOR INFORMATION PURPOSES ONLY. IT HAS NO CONTROL FUNCTION. CUSTOMIZE SETTINGS: ESM – EXTERNAL SERVICES MANAGEMENT. SPRO – IMG – MM – ESM – SERVICE MASTER – DEFINE ORGANISATIONAL STATUS FOR SERVICE CATEGORIES -


-

AS09

-

S – BD – CHECK ON BASIC DATA

-

S – MM – CHECK ON PURCHASING DATA

-

DESCRIPTION – MACHINERY SERVICES ENTER AND SAVE.

DEFINE SERVICE CATEGORY

Page 45 -


-

DG01

-

AS09

-

AREF – 0006 REFERENCE SERVICES (STANDARD)

-

DESCRIPTION – DG SET SERVICES ENTER AND SAVE

DEFINE NUMBER RANGES -

CLICK ON GROUPS OR F6

-

MENU BAR GROUP AND CLICK INSERT

-

TEXT – ACTIVITY 01

-

FROM NUMBER 1, TO NUMBER 10 PRESS ENTER AND SAVE

-

SELECT THE DG SET SERVICES AND CLICK ON ACTIVITY 01 AND CLICK ON SELECT ELEMENT AND CLICK ON ELEMENT GROUP AND SAVE

STEPS TO PERFORM SERVICES: -

CREATE SERVICE MASTER – AC03

-

CLICK ON CREATE NEW SERVICE

-

ACTIVITY NUMBER -

-

DESCRIPTION – OIL LUBRICATION OF DG SET

-

SERVICE CATEGORY – DG SET SERVICES

-

BASIC UOM – H

-

MATERIAL / SERVICE GROUP – 007

-

VALUATION CLASS – 3200 AND PRESS ENTER AND SAVE.

-

AGAIN CLICK ON CREATE NEW SERVICE

-

FILTER CLEANING OF DG SET

-


-

BASIC UOM – H

-


Page 46 -


-


-

CRANK SHAFT INSPECTION

-


-

BASIC UOM – H

-


-


-


-

PISTON CONNECTIONS ROD CHECKING

-


-

BASIC UOM – H

-


-


TO DISPLAY LIST OF SERVICES – AC06 SERVICE CATEGORY – DG01 AND EXECUTE CREATE SERVICE CATALOG – ML10 (MODEL SERVICE SPECIFICATION – MSS) -

MSS – DG

-

SERVICE CATEGORY – DG01 THEN PRESS ENTER

-

DESCRIPTION – SERVICE CATALOG FOR DG SET EQUIPMENT

-

CLICK ON SERVICES OR F8

-

SERVICE NO

-

QUANTITY

-

ALL SERVICE NUMBERS INPUT THEN PRESS ENTER AND SAVE

CREATE SERVICE PURCHASE REQUISITION – ME51N -

ACCOUNT ASSIGNMENT CATEGORY – K (COST CENTER)

Page 47 -

ITEM – D

-

SHORT TEXT – DG SET SERVICES

-

MATERIAL GROUP – 007

-

PLANT – 1000

-

PURCHASING GROUP – 001

-

PURCHASING ORGANISATION – 1000 THEN PRESS ENTER

ITEM DETAILS – SERVICES TAB -

CLICK ON SERVICE SELECTION

-

MSS – DG THEN PRESS ENTER

-

TOTAL SERVICES DISPLAY

-

SELECT LINE ITEM CLICK ON SERVICES

ACCOUNT ASSIGNMENT: -

G/L ACCOUNT – 400000

-

COST CENTER – 1000 THEN PRESS ENTER AND SAVE

SERVICE PURCHASE ORDER – ME21N ITEM OVERVIEW – TO ENTER PR NO AND VENDOR THEN PRESS ENTER TO ENTER GROSS PRICE AND PRESS ENTER AND SAVE SERVICE ENTRY SHEET – ML81N -

CLICK ON OTHER PURCHASE ORDER

-

PO NO TPE

-

THEN PRESS ENTER

-

CLICK ON CREATE A ENTRY SHEET

-

TYPE – SHORT TEXT – DG SET SERVICES

-

SERVICE NO – ENTER ALL SERVICES (WITH SPACE BAR)

-

CLICK ON ACCEPT

Page 48 -

AFTER ACCEPTING SYSTEM DISPLAYED WILL BE ACCEPTED AND SAVE.

-

AFTER SAVE SYSTEM DISPLAYED ON ACCEPTED.

CREATE INVOICE – MIRO -

INVOICE DATE – TODAYS DATE

-

POSTING DATE – TODAYS DATE

PO REFERENCE TAB -

SELECT SERVICE ENTRY SHEET – ML81N

-

NUMBER

-

TAX CODE – 0I (INPUT TAX %)

-

TYPE AMOUNT 1,600 PRESS ENTER AND SAVE.

CONDITIONS OR PRICING PROCEDURE OR PRICE DETERMINATION PROCESS PRICING PROCEDURE: WE DEFINE THE PRICING PROCEDURE TO CONTROL THE CONDITIONS SUPPLEMENT FOR A MATERIAL PRICE. THE CONDITIONS SUPPLEMENT SPECIFIES A DISCOUNTS THAT WE WANT THE SYSTEM TO APPLY EVERY TIME THE SYSTEM ACCESSORS A MATERIAL PRICE CONDITION RECORD. WHEN WE DEFINE THE CONDITION TYPE THE MATERIAL PRICE WE ENTER THE PRICING PROCEDURE WHICH IS DEFINED BY THE CONDITIONS SUPPLEMENT. THE PRICING PROCEDURE DEFINE THE CONDITIONS PERMITTED FOR A DOCUMENT AND THE SEQUENCE IN WHICH THE SYSTEM TAKES THESE CONDITIONS INTO ACCOUNT DURING PRICING. CONDITION TYPES: THE CONDITION TYPE IS USED FOR DIFFERENT FUNCTIONS IN PRICING, FOR EXAMPLE, THE CONDITION TYPE DIFFERENTIATES BETWEEN DIFFERENT KINDS OF DISCOUNTS, SURCHARGE, TAX, FREIGHT ETC., IN OUTPUT DETERMINATION, BETWEEN DIFFERENT OUTPUT TYPES SUCH AS ORDER CONFIRMATION OR DELIVERY NOTE, IN BATCH DETERMINATION, BETWEEN DIFFERENT STRATEGY TYPES. CONDITION TABLE: CONDITION TABLE IS A TABLE THE DEFINES THE STRUCTURE OF CONDITION RECORD KEYS IE THE TABLE DETERMINES THE FIELD COMBINATIONS IN WHICH AN INDIVIDUAL CONDITION RECORD CONSISTS OF CONDITION TABLE CONTAINS CONDITION RECORDS. CONDITION RECORD: IT IS A DATA RECORD USED STORE CONDITION OR CONDITION SUPPLEMENT CONDITION SUPPLEMENT: A CONDITION THAT THE SYSTEM TAKEN INTO ACCOUNT WHICH DETERMINING A CONDITION USED FOR A PARTICULAR DOCUMENT. CALCULATION SCHEMA OR PRICING PROCEDURE: A FRAME WORK ARE STEPS IS TO SPECIFY THE CONDITIONS LIKE GROSS PRICE, DISCOUNT, SURCHARGE, FREIGHT, TAX, ETC. IN CALCULATION SHCEMA

Page 49 WE SPECIFY THE CONDITION TYPES THAT ARE TAKEN INTO THE ACCOUNT IN WHICH SEQUENCE. THE MAIN FUNCTION OF CALCULATION SCHEMA IS TO PROVIDE A FRAME WORK OF STEPS IN THE PRICE DETERMINATION PROCESS. SCHEMA GROUP VENDOR: THE MAIN FUNCTION OF SCHEMA GROUP VENDOR IS TO DETERMINES THE PRICES AND CONDITIONS WITH RESPECTIVE TO THE VENDOR AND MATERIAL. IT DETERMINES WHICH CALCULATION SCHEMA (PRICING PROCEDURE) IS TO BE USED IN PURCHASING DOCUMENT CONTAINING THIS VENDOR NUMBER. SCHEMA GROUP PURCHASING ORGANISATION: IS A KEY TO DETERMINE WHICH CALCULATION SHCEMA (PRICING PROCEDURE) IS TO BE USED IN PURCHASING DOCUMENTS ASSIGN TO THE RELEVANT PURCHASING ORGANISATION. CUSTOMIZE SETTINGS: SPRO – IMG – MM – PURCHASING – CONDITIONS – -

DEFINE PRICE DETERMINATION PROCESS

-

MAINTAIN CONDITION TABLE

-

DEFINE ACCESS SEQUENCES

-

DEFINE CONDITION TYPES

-

DEFINE CALCULATION SCHEMA

-

DEFINE SCHEMA GROUP

-

o

SCREEN GROUPS : VENDOR

o

SCHEMA GROUPS FOR PURCHASING ORGANISATIONS

o

ASSIGNMENT OF SCHEMA GROUP TO PURCHASING ORGANISATIONS

DEFINE SCHEMA DETERMINATION o

DETERMINE CALCULATION SCHEMA FOR STANDARD PURCHASE ORDERS

Page 50 10/11/2010 MAINTAIN CONDITION TABLE: -

CREATE CONDITION TABLE

-

THE CONDITION TABLE IS CREATED BY TAKING THE TABLE NUMBER FROM 501 TO 999

-

TABLE – 585 THEN PRESS ENTER

-

SELECT THE FIELDS FROM FIELD CATALOG

-

MATERIAL – DOUBLE CLICK

-

PLANT – DOUBLE CLICK

-

PURCHASING ORGANISATION – DOUBLE CLICK

-

VENDOR – DOUBLE CLICK

-

CONDITION TABLE – 585

-

CONDITION RECORD – MATERIAL / PLANT / PURCHASING ORGANISATION / VENDOR

-

CLICK ON GENERATE

-

YES / NO / CANCEL – YES

-

CLICK ON LOCAL OBJECT

DEFINE ACCESS SEQUENCIES: -


-

AS RENAME AS ZABC – ACCESS SEQUENCE MM PRICING THEN PRESS ENTER AND SAVE.

-

SELECT THE ACCESS

-


-

ACCESS NO – 10

-

TABLE – 585 THEN PRESS ENTER AND SAVE AND GO BACK

-

SELECT THE ACCESS SEQUENCE LINE

-

CLICK ON FIELDS

-

ENTER ACCESS NO – 10 THEN PRESS ENTER AND SAVE

Page 51 -

ACCESS SEQUENCE ZABC WILL ACCESS CONDITION RECORDS FROM THE CONDITION TABLE THROUGH AN ACCESS NUMBER AND SAVE.

DEFINE CONDTION TYPES: -

DEFINE CONDITION TYPES DOUBLE CLICK

-

SELECT THE CONDTION TYPE PB00 COPY AS AB00 – GROSS PRICE MM

-

CONDITION CLASS – B – PRICES

-

CALCULATE TYPE – C – QUANTITY

-

CONDITION CATEGORY – H – BASIC PRICE THEN PRESS ENTER AND SAVE.

-

SELECT THE CONDTION TYPE PBXX COPY AS ABXX – GROSS PRICE MM

-

CONDITION CLASS – B – PRICES

-

CALCULATE TYPE – C – QUANTITY

-

CONDITION CATEGORY – H – BASIC PRICE THEN PRESS ENTER AND SAVE.

-

SELECT THE CONDTION TYPE RA01 COPY AS ABR1 – DISCOUNT GROSS MM

-

CONDITION CLASS – A – DISCOUNT ON SURCHARGE

-

CALCULATE TYPE – A – PERCENTAGE

-

CONDITION CATEGORY – E – CASH DISCOUNT

-

PLUS / MINUS X – NEGATIVE THEN PRESS ENTER AND SAVE.

-

SELECT THE CONDTION TYPE ZA01 COPY AS ABZ1 – SRUCHARGE GROSS MM

-


-


-

CONDITION CATEGORY – C – INSURANCE THEN PRESS ENTER AND SAVE.

-

SELECT THE CONDTION TYPE FRA1 COPY AS ABFR – FREIGHT MM

-


-


-

CONDITION CATEGORY – B – DELIVERY COSTS THEN PRESS ENTER AND SAVE.

DEFINE CALCULATION SCHEMA:

Page 52 -

SELECT THE PRICING PROCEDURE RM0000 – PURCHASING DOCUMENT (BIG)

-

COPY AS AB0000 – MM PRICING PROCEDURE THEN PRESS ENTER AND SAVE.

-

SELECT AB0000 - CLICK ON CONTROL DATA

-

MAINTAIN THE CONDITION TYPES – PB00, PBXX, RA01, ZA01, FRA1. REMAINING CONTION TYPES SELECT AND DELETE.

-

REPLACE PB00 WITH AB00

-

REPLACE PBXX WITH ABXX

-

REPLACE RA01 WITH ABR1

-

REPLACE ZA01 WITH ABZ1

-

REPLACE FRA1 WITH ABFR

-

CHANGE ALL CHANGES PRESS AND SAVE.

-

SELECT THE PRICEING PROCEDURE RM0002 COPY AS AB0002 – MM PRICING PROCEDURE

-

SELECT AB00002 - CLICK ON CONTROL DATA

-

MAINTAIN THE CONDITION TYPES – PB00, PBXX, RA01, ZA01, FRA1. REMAINING CONTION TYPES SELECT AND DELETE.

-

REPLACE PB00 WITH AB00

-

REPLACE PBXX WITH ABXX

-

REPLACE RA01 WITH ABR1

-

REPLACE ZA01 WITH ABZ1

-

REPLACE FRA1 WITH ABFR

-

CHANGE ALL CHANGES PRESS AND SAVE.

DEFINE SCHEMA GROUOP – SCHEMA GROUP – VENDOR -


-

AB – SCHEMA GROUP VENDOR THEN PRESS ENTER AND SAVE

SCHEMA GROUP FOR PURCHASING ORGANISATION -


Page 53 -

ABAB – SCHEMA GROUP PURCHASING ORGANISATION THEN PRESS ENTER AND SAVE

ASSIGNMENT OF SCHEMA GROUP OF PURCHASING ORGANISATION -

PURCHASING ORGANISATION SELECT AND TYPE ABAB THEN PRESS ENTER AND SAVE

DEFINE SCHEMA DETERMINATION -

DETERMINE CALCULATION SCHEMA FOR STANDARD PURCHASE ORDERS – DOUBLE CLICK

-


-

ABAB – AB – AB0000 THEN PRESS ENTER AND SAVE

DEFINE CONDITION TYPE -

SELECT AB00 – CLICK ON DETAILS

-

ACCESS SEQUENCE – ZABC

-

PRICING PROCEDURE – AB0002 AND SAVE

MAINTAIN SCHEMA GROUP VENDOR IN THE VENDOR MASTER - /NXK02 -

VENDOR – 400000

-

COMPANY CODE – 1000

-

PURCHASING ORGANISATION - 1000

-

CHECK ON PURCHASING DATA THEN PRESS ENTER

-

SCHEMA GROUP VENDOR – AB AND SAVE

CREATE CONDITION RECORDS – MEK1 -

CONDITION TYPES – AB00 THEN PRESS ENTER

-

MATERIAL – 100-130

-

PLANT – 1000

-

PURCHASING ORGANISATION – 1000

-

VENDOR – 1000 AND SAVE

-

GO TO PURCHASE ORDER – ME21N

-

ITEM GROUP CONDITIONS SELECT ALL SCHEMA GROUPS

Page 54 15/11/2010 MM IM – MATERIALS MANAGEMENT INVENTORY MANAGEMENT: MAINTAINING THE STOCKS BY VALUE AND BY QUANTITY IS CALLED AN INVENTORY. THE TOTAL INVENTORY MANAGEMENT DEALS WITH THE GOODS MOVEMENT OF THE MATERIAL FROM ONE LOCATION TO ANOTHER LOCATION. GOODS MOVEMENT: IT IS A PROCESS OF RESULTING CHANGE IN STOCKS ITS CALLED GOODS MOVEMENT. THE GOODS MOVEMENT IS CARRIED OUT IN THREE WAYS. THERE ARE 1. GOODS RECEIPT – GR 2. GOODS ISSUE – GI 3. TRANSFER POSTING – TP GOODS RECEIPT (GR): IS A GOODS MOVEMENT IN WHICH RECEIPT OF GOODS IS POSTED FOR VENDOR OR PRODUCTION IS CALLED A GOODS RECEIPT (GR). A GOODS RECEIPT POSTED IN THE SYSTEM RESULTS IN INCREASING STOCK AND VALUE. GOODS ISSUE (GI): IS A GOODS MOVEMENT IN WHICH MATERIAL WITHDRAWL ITS POSTED FOR A CUSTOMER OR FOR A PARTICULAR COSTCENTER ITS CALLED A GOODS ISSUE (GI). A GOODS ISSUE POSTED IN THE SYSTEM RESULTS IN DECREASING STOCKS AND VALUE. TRANSFER POSTING (TP): IS A GENERAL OR LOGICAL TERM OF STOCK TRANSFER THAT CHANGES STOCK TYPES OR STOCK CATEGORIES IS CALLED A TRANSFER POSTING. FURTHER IT IS PROCESS IN THREE WAYS: 1. TP FROM PLANT TO PLANT 2. TP FROM LOCATION TO STORE LOCATION 3. TP FROM STOCK TO STOCK RESERVATION: RESERVATION IS CALLED A STORE REQUISITION CREATED FROM A PARTICULAR COSTCENTER TO STORES DEPARTMENT AND THE STOCK IS DISPLAYED AS RESERVED STOCK. THE STORES PEOPLE WILL CREATE GOODS ISSU (GI) WITH REFERENCE TO RESERVATION. MOVEMENT TYPE: IT IS 3 DIGIT KEY WHICH PLACE AN IMPORTANT CONTROL FUNCTION IN INVENTORY MANAGEMENT (IM). IT DETERMINES WHICH STOCK OR CONSUMPTION ACCOUNT IS UPDATED IN FINANCIAL ACOUNTING. IT PLACE A VITAL ROLE IN AUTOMATIC ACCOUNT DETERMINATION (MM INTERFACE WITH FI). FOR EVERY MOVEMENT TYPE WE HAVE REVERSAL OR VICE VERSA. FOR EXAMPLE :

Page 55 101 – 102 122 – 123 WHEN GOODS RECEIPT (GR) IS POSTED IN THE SYSTEM: 1. MATERIAL DOCUMENT OR GOODS RECEIPT (GR) DOCUMENT CREATED – MB03 2. TOTAL STOCK AND TOTAL VALUE UPDATED IN THE MATERIAL MASTER – MM03 3. PO HISTORY GENERATED AND PO STATUS UPDATED – ME23N 4. ACCOUNTING DOCUMENT GENERATED – MB03 5. STOCKS UPDATED – MMBE WHEN GOODS ISSUE (GI) IS POSTED IN THE SYSTEM: 1. MATERIAL DOCUMENT OR GOODS ISSUE (GI) DOCUMENT CREATED – MB03 2. TOTAL STOCK AND TOTAL VALUE UPDATED IN THE MATERIAL MASTER – MM03 3. ACCOUNTING DOCUMENT GENERATED – MB03 4. STOCKS UPDATED – MMBE TRANSFER POSTING FROM PLANT TO PLANT (UNDER ONE COMPANY CODE BETWEEN TWO PLANTS AND TWO STORE LOCATIONS): 1. MATERIAL DOCUMENT OR TRANSFER POSTING (TP) DOCUMENT CREATED – MB03 2. THE STOCK REDUCES THE SUPPLYING AND INCREASES THE RECEIVING – MMBE 3. ACCOUNTING DOCUMENT GENERATED – MB03

TRANSFER POSTING FOR STORE LOCATION TO ANOHER STORE LOCATION:

Page 56 1. MATERIAL DOCUMENT OR TRANSFER POSTING (TP) DOCUMENT CREATED – MB03 2. THE STOCK REDUCES THE SUPPLYING AND INCREASES THE RECEIVING – MMBE 3. ACCOUNTING DOCUMENT GENERATED – MB03 STOCK TYPES: THE DIFFERENCE STOCK TYPES ARE AVAILABLE IN SAP MM ARE 1. UNRESTRICTED USE STOCKS (GOODS STOCK) 2. QUALITY INSPECTION STOCK 3. BLOCKED STOCK TRANSACTION CODE IN INVENTORY MANAGEMENT (MM): TO CREATE GOODS RECEIPT (GR) – MIGO TO DISPLAY GOODS RECEIPT (GR) – MB03 TO CREATE GOODS ISSUE (GI) – MB1A TO DISPLAY GOODS ISSUE (GI) – MB03 TO CREATE TRANSFER POSTING (TP) – MB1B TO DISPLAY TRANSFER POSTING (TP) – MB03 TO CREATE GOODS RECIPT (GR) WITHOUT PO OR TO ENTER OTHER GOODS RECEIPT (GR) – MB1C TO DISPLAY STOCK OVERVIEW – MMBE TO CREATE RESERVATION – MB21 TO CHANGE RESERVATION – MB22 TO DISPLAY RESERVATION – MB23

Page 57 17/11/2010 INITIAL ENRY OF STOCK BALANCE – MB1C TO DISPLAY LIST – GR / GI / TP / MATERIAL – MB51 101 – GR FOR PURCHASE ORDER INTO WAREHOUSE STORES 102 – GR FOR PURCHASE ORDER INTO WAHREHOUSE STORES – REVERSAL 122 – RETURN DELIVERY TO VENDOR 123 – RETURN DELIVERY TO VENDOR - REVERSAL 103 – GOODS RECEIPT FOR PURCHASE ORDER INTO GOODS RECEIPT BLOCKED STOCK 104 – GOODS RECEIPT FOR PURCHASE ORDER INTO GOODS RECEIPT BLOCKED STOCK - REVERSAL 105 – RELEASE GOODS RECEIPT BLOCKED STOCK FOR WAREHOUSE 106 – RELEASE GOODS RECEIPT BLOCKED STOCK FOR WAREHOUSE – REVERSAL 501 – RECEIPT W/O PURCHASE ORDER INTO UNRESTRICTED USE STOCK 502 – RECEIPT W/O PURCHASE ORDER INTO UNRESTRICTED USE STOCK – REVERSAL 561 – RECEIPT PER INITIAL ENTRY OF STOCK BALANCES INTO UNRESTRICTED USE 562 – RECEIPT PER INITIAL ENTRY OF STOCK BALANCES INTO UNRESTRICTED USE – REVERSAL 201 – CONSUMPTION FOR COST CENTER FROM WAREHOUSE 202 – CONSUMPTION FOR COST CENTER FROM WAREHOUSE – REVERSAL 301 302 303 304 305 306 311 312

Page 58 313 314 315 316 701 + 701 – STOCK TRANFER:- IS A METHOD OF REMOVAL OF MATERIAL FROM ONE LOCATION AND TRANSFERING INTO ANOTHER LOCATION IS CALLED A STOCK TRANSFER. THIS PROCESS IS PERFORMED UNDER ONE COMPANY CODE BETWEEN TWO PLANTS OR BETWEEN TWO COMPANY CODES AND TWO PLANTS. THE MAIN DIFFERENCE BETWEEN TRANSFER POSTING AND STOCK TRANSFER IS TRANSFER POSTING IS A LOGICAL OR GENERAL TERM OF STOCK TRANSFER FOR SYTEM UPDATION WHERE AS STOCK TRANSFER PHYSICAL MOVEMENT OF THE STOCK TRANSFER. TO CREATE GOODS RECEIPT (GR) – MIGO SELECT GOODS RECEIPT ENTER PO NO ENTER PLANT GOODS RECEIPT (GR) MOVEMENT TYPE – 101 DOCUMENT DATE POSTING DATE THEN PRESS ENTER AGAIN ENTER CLICK ON ITEM OK AND CLICK ON CHECK AND CLICK ON POST AND SAVE. TO DISPLAY GR OR MATERIAL DOCUMENT – MB03 MATERIAL DOCUMENT DOC YEAR AND PRESS ENTER CLICK ON ACCOUNTING DOCUMENTS DOUBLE CLICK ON DOCUMENT NUMBER AND GO BACK SELECT THE ITEM AND CLICK ON MATERIAL TAB

Page 59 GO TO ACCOUNTING1 THEN TOTAL STOCK AND TOTAL VALUE IS UPDATED AND SAVE. GO DISPLAY PO STATUS – ME23N IN ITEM DETAILS – PO HISTORY IS GENERATED IN PURCHASE ORDER DISPLAY FORM IN HEADER LEVEL – IS STATUS STOCK OVERVIEW – MMBE ENTER THE MATERIAL ENTER PLANT ENTER STORAGE LOCATION AND EXECUTE SYSTEM WILL QUANTITY DISPLAYS ON UNRESTRICTED USE

Page 60 18/11/2010 TO CANCEL GOODS RECEIPT (GR) – MIGO SELECT GOODS RECEIPT ENTER PO NO ENTER PLANT MOVEMENT TYPE – 102 DOCUMENT DATE POSTING DATE THEN PRESS ENTER CLICK ON ITEM OK GO TO MB03 GO TO ME23N GO TO MMBE GOODS RECEIPT (GR) ARE PARTIAL DELIVERY OR PARTIAL QUANTITY – MIGO SELECT GOODS RECEIPT ENTER PO NO ENTER PLANT MOVEMENT TYPE – 101 DOCUMENT DATE POSTING DATE AND PRESS ENTER GO TO ITEM DETAILS – GO TO QUANTITYTAB QUANTITY IN UNIT OF ENTRY 10 CHANGE OF 5 THEN PRESS ENTER CLICK ON ITEM OK AND SAVE MONITOR – ME23N, MMBE GOODS RECEIPT (GR) FOR RETURN DELIVERY TO VENDOR – MIGO SELECT GOODS RECEIPT

Page 61 ENTER PO NO ENTER PLANT DOCUMENT DATE POSTING DATE MOVEMENT TYPE – 122 THEN PRESS ENTER GO TO ITEM DETAILS – WHERE TAB – TYPE FOR REASON FOR MOVEMENT – 003 CLICK ON ITEM OK AND SAVE MONITOR – ME23N, MMBE GOODS RECEIPT (GR) FOR STOCK TYPES – MIGO SELECT GOODS RECEIPT ENTER PO NO ENTER PLANT DOCUMENT DATE POSTING DATE MOVEMENT TYPE – 101 THEN PRESS ENTER ABOVE THE ITEM DETAILS CLICK ON “DISTRIBUTE QUANTITY” AND PRESS ENTER QUANTITY IN UnE (UNIT OF ENTRY) 5 – UNRESTRICTED USE 3 – QUALITY INSPECTION 2 – BLOCKED STOCK CLICK ON CHECK AND ADOPT AND SAVE MAXIMUM GRN LINES ENTERED IN 9999 ACTIVATE ALL LINE ITEMS AND CLICK ON ITEM OK AND SAVE MONITOR MMBE UNRESTRICTED STOCK – 5

Page 62 QUALITY STOCK – 3 BLOCKED STOCK – 2 TRANSFER POSTING FROM STOCK TO STOCK 1. FROM BLOCKED TO QUALITY INSPECTION – MB1B ENTER THE DOCUMENT DATE ENTER THE POSTING DATE MOVEMENT TYPE – 349 ENTER PLANT ENTER STORAGE LOCATION AND PRESS ENTER ENTER THE MATERIAL AND QUANTITY AND SAVE 2. FROM BLOCKED TO UNRESTRICTED USE STOCK – MB1B ENTER THE DOCUMENT DATE ENTER THE POSTING DATE MOVEMENT TYPE – 343 ENTER PLANT ENTER STORAGE LOCATION AND PRESS ENTER ENTER THE MATERIAL AND QUANTITY AND SAVE 3. FROM QUALITY INSPECTION TO UNRESTRICTED USE STOCK – MB1B ENTER THE DOCUMENT DATE ENTER THE POSTING DATE MOVEMENT TYPE – 321 ENTER PLANT ENTER STORAGE LOCATION AND PRESS ENTER ENTER THE MATERIAL AND QUANTITY AND SAVE MONITOR MMBE

Page 63 INITIAL ENTRY OF THE STOCK BALANCE (UPLOADING LEGACY INVENTORY INTO SAP SYSTEM) – MB1C ENTER THE DOCUMENT DATE ENTER THE POSTING DATE MOVEMENT TYPE – 561 ENTER PLANT ENTER STORAGE LOCATION AND PRESS ENTER ENTER THE MATERIAL AND QUANTITY AND SAVE MONITOR MMBE 563 – QUALITY STOCK MOVE 564 – QUALITY STOCK MOVE – REVERSAL 565 – BLOCKED STOCK MOVE 566 – BLOCKED STOCK MOVE – REVERSAL GOODS RECEIPT (GR) WIHTOUT PO – ME1C ENTER THE DOCUMENT DATE ENTER THE POSTING DATE MOVEMENT TYPE – 501 ENTER PLANT ENTER STORAGE LOCATION AND PRESS ENTER ENTER THE MATERIAL AND QUANTITY AND SAVE TO CREATE GOODS ISSUE – MB1A ENTER THE DOCUMENT DATE ENTER THE POSTING DATE MOVEMENT TYPE – 201 ENTER PLANT ENTER STORAGE LOCATION AND PRESS ENTER

Page 64 ENTER COST CENTER ENTER MATERIAL AND QUANTITY AND SAVE MONITOR MMBE TO CREATE RESERVATION – MB21 ENTER THE BASE DATE MOVEMENT TYPE – 201 ENTER PLANT ENTER STORAGE LOCATION ENTER COST CENTER, MATERIAL AND QUANTITY AND SAVE MONITOR MMBE – RESERVED STOCK CREATION OF GOODS ISSUE (GI) WITH REFERENCE TO RESERVATION – MB1A CLICK ON TO RESERVATION ENTER RESERVATION NO THEN PRESS ENTER TO DISPLAY OF RESERVATION LIST – MB25 ENTER MATERIAL AND PLANT AND EXECUTE

Page 65 19/11/2010 TRANSFER POSTING FROM PLANT TO PLANT EXTEND MATERIAL TO ANOTHER PLANT – MM01 ENTER MATERIAL CODE INDUSTRIAL SECTOR MATERIAL TYPE COPY FROM MATERIAL SELECT BASEIC DATA1, PURCHASING, STORAGE1, STORAGE2, ACCOUNTING1 PLANT – 1100 STORAGE LOCATION – 0001 COPY FROM PLANT – 1000 COPY FROM STORAGE LOCATION – 0001 AND PRESS ENTER ONE STEP PROCESS:- IN ONE STEP PROCESS THE STOCK IMMEDIATELY REDUCES AT THE SUPPLYING PLANT AND INCREASES AT THE RECEIVING PLANT. GO TO MB1B ENTER DOCUMENT DATE ENTER POSTING DATE MOVEMENT TYPE – 301 ENTER PLANT ENTER STORAGE LOCATION AND PRESS ENTER ENTER THE MATERIAL AND QUANTITY AND SAVE MONITOR MMBE AND CHECK THE PLANT QUANTITY TWO STEP PROCESS:- IN THIS PROCESS THE BUSINESS WILL CREATE TRANSFER POSTING FROM THE SUPPLYING PLANT DETAILS – MB1B ENTER THE DOCUMENT DATE ENTER THE POSTING DATE

Page 66 MOVEMENT TYPE – 303 ENTER PLANT ENTER STORAGE LOCATION AND PRESS ENTER RECEIVING PLANT – 1000 RECEIVING STORAGE LOCATION – 0001 ENTER MATERIAL AND QUANTITY AND SAVE MONITOR – MMBE – THE STOCK REDUCES OF THE SUPPLYING PALNT AND DISPLAY AS STOCK TRANSFER PLANT AT THE RECEIVING SIDE. THE BUSINESS WILL DO TRANSFER POSTING FROM THE RECEIVING PLANT DETAILS. GO TO MB1B ENTER THE DOCUMENT DATE ENTER THE POSTING DATE MOVEMENT TYPE – 305 RECEIVING PLANT – 1000 RECEIVING STORAGE LOCATION – 0001 THEN PRESS ENTER ENTER MATERIAL AND QUANTITY AND SAVE MONITOR – MMBE – THEN STOCK INCREASES IN THE RECEIVING PLANT TRANSFER POSTING FROM STORAGE LOCATION TO STORAGE LOCATION: 1. EXTEND THE MATERIAL TO AN OTHER STORAGE LOCATION: GO TO MM01 ENTER PLANT – 1000 ENTER STORAGE LOCATION – 0002 FROM PLANT – 1000 ENTER STORAGE LOCATION – 0001 THEN PRESS ENTER ONE STEP PROCESS:- IN ONE STEP PROCESS THE STOCK IMMEDIATELY DECREASES AT THE SUPPLYING STORES LOCATION AND INCREASES AT THE RECEIVING STORAGE LOCATION.

Page 67 GO TO MB1B MOVEMENT TYPE – 311 ENTER PLANT – 1000 SUPPLYING STORAGE LOCATION – 0001 THEN PRESS ENTER RECEIVING STORAGE LOCATION – 0002 THEN PRESS ENTER ENTER MATERIAL AND QUANTITY AND SAVE. MONITOR – MMBE TWO STEP PROCESS:- THE SUPPLYING STORES CRAETE TRANSFER POSTING GO TO MB1B MOVEMENT TYPE – 313 ENTER PLANT SUPPLYING STORAGE LOCATION – 0002 THEN PRESS ENTER RECEIVING STOREAGE LOCATION – 0001 ENTER THE MATERIAL AND QUANTITY AND SAVE. MONITOR – MMBE – OF THE STOCK REDUCES AT THE SUPPLYING STORAGE LOCATION AND DISPLAYS AS TRANSFER STORAGE LOCATION AT THE RECEIVING STORAGE LOCATION. THE RECEIVING STORAGE LOCATION WILL CREATE TRANSFER POSTING THE FOLLOWING DETAILS GO TO MB1B MOVEMENT TYPE – 315 ENTER PLANT SUPPLYING STORAGE LOCATION – 0001 THEN PRESS ENTER ENTER MATERIAL AND QUANTITY AND SAVE MONITOR – MMBE – THE STOCK INCREASES AT THE RECEIVING STORAGE LOCATION. AUTOMATIC CREATION OF PURCHASE ORDER (PO) AT GOODS RECEIPT (GR) LEVEL:- THE AUTOMATIC CREATION OF PURCHASE ORDER AT GOODS RECEIPT IS CREATED WHEN THERE IS A MATERIAL URGENCY FOR THE BUSINESS. THE FOLLOWING STEPS ARE TO BE PERFORMED TO CREATE AUTOMATIC PURCHASE ORDER AT GOODS RECEIPT LEVEL.

Page 68 1. ACTIVATE AUTOMATIC PURCHASE ORDER IN MATERIAL MASTER GO TO MM02 IN PURCHASING VIEW – ACTIVATE AUTOMATIC PURCHASE ORDER 2. ACTIVATE AUTOMATIC PURCHASE ORDER IN THE VENDOR MASTER GO TO XK02 ENTER VENDOR ENTER COMPANY CODE ENTER PURCHASING ORGANISATION AND CLICK PURCHASING DATA AND PRESS ENTER THEN ACTIVATE AUTOMATIC PURCHASE ORDER AND SAVE 3. CREATE INFO RECORD GO TO ME11 ENTER VENDOR ENTER MATERIAL ENTER PURCHASING ORGANISATION ENTER PLANT SELECT STANDARD AND PRESS ENTER GO TO CONDITIONS AND PRICE AND SAVE 4. MAINTAIN SOURCE LIST GO TO ME01 5. ACTIVATE AUTOMATIC PURCHASE ORDER FOR THE MOVEMENT TYPE – 101 SPRO – IMG – MM – INVENTORY MANAGEMENT AND PHYSICAL INVENTORY – GOODS RECEIPT (GR) – CREATE PURCHASE ORDER AUTOMATICALLY ACTIVITY MOVEMENT TYPE – 101 AND SAVE GO TO CREATE GOODS RECEIPT (GR) – MIGO SELECT GOODS RECEIPT

Page 69 SELECT OTHER MOVEMENT TYPE CHANGE 501 TO 101 ENTER THE DOCUMENT DATE ENTER THE POSTING DATE THEN PRESS ENTER GO TO ITEM DETAILS IN MATERIAL TAB ENTER MATERIAL GO TO QUANTITY TAB – ENTER THE QUANTITY GO TO WHERE TAB – ENTER PLANT AND STORAGE LOCATION GO TO PERFORM TAB – ENTER VENDOR AND SAVE THE DOCUMENT GO TO MB03 ENTER MATERIAL DOCUMENT AND FISCAL YEAR AND PRESS ENTER DOUBLE CLICK ON THE MATERIAL THE SYSTEM DISPLAYS THE PURCHASE ORDER DOCUMENT NUMBER. MONITOR – MMBE – THE STOCK AUTOMATICALLY INCREASES.

Page 70 20/11/2010 PHYSICAL INVENTORY:- PHYSICAL INVENTORY IS A PROCESS TO MAP OR TO COMPARE THE SYSTEM STOCK WITH THE PHYSICAL STOCK. THIS PROCESS IS PERFORM IN 4 WAYS. 1. CONTINUOUS:- IN THIS PROCESS THE PHYSICAL INVENTORY IS PERFORM FOR THE MATERIALS AND GOODS THROUGHOUT THE YEAR. DURING THE PROCESS THE MATERIALS ARE COUNTED PHYSICALLY ATLEASE ONCE IN A YEAR. 2. PERIODIC:- IN THIS PROCESS THE PHYSICAL INVENTORY IS PERFORM ON A PARTICULAR DATE. DURING THIS PROCESS THE MATERIALS ARE BLOCKED FOR THE GOODS MOVEMENT ON A PARTICULAR DATE. 3. CYCLE COUNTING:- MOST OF THE INDUSTRIES PREFER THIS PROCESS WHERE THE PHYSICAL INVENTORY IS PERFORMED AT REGULAR INTERVALS OF TIME. THESE INTERVALS DEPENDS UPON THE CYCLE COUNTING PHYSICAL INVENTORY INDICATOR WHICH IS MAINTAINED FOR THE MATERIAL IN THE MATERIAL MSTER. DURING THIS PROCESS THE PHYSICAL INVENTORY IS PERFORM MONTHLY, QUARTERLY, HALF YEARLY AND ANNUALLY. CYCLE COUNTING SETTINGS: SPRO – IMG – MM – INVENTORY MANAGEMENT AND PHYSICAL INVENTORY – PHYSICAL INVENTORY (PI) – CYCLE COUNTING SELECT THE PLANT 1000 – A – 12 MONTHS 1000 – B – 6 MONTHS 1000 – C – 3 QUARTERLY 1000 – D – 1 MONTHLY COPY AS CHANGE PLANT AND ENTER AND SAVE MAINTAIN THE CYCLE COUNTING INDICATIONS IN THE MATERIAL MASTER: IN GENERAL PLANT / STORAGE1 – CC PHYSICAL INVENTORY INDICATION – A AND SAVE. 4. SAMPLING:- IN THIS PROCESS ONLY RANDOMNLY SELECTED STOCKS OF THE MATERIALS ARE SELECTED PHYSICALLY. PHYSICAL INVENTORY STEPS: CREATE PHYSICAL INVENTORY DOCUMENT – MI01 CHANGE PHYSICAL INVENTORY DOCUMENT – MI02

Page 71 DISPLAY PHYSICAL INVENTORY DOCUMENT – MI03 GO TO MI01 ENTER THE DOCUMENT DATE ENTER THE POSTING DATE ENTER PLANT ENTER STORAGE LOCATION AND PRESS ENTER ENTER THE MATERIAL STOCK TYPES – SELECT 1 1 – UNRESTRICTED 2 – QUALITY 3 – WAREHOUSE 4 – BLOCKED AND SAVE THE SYSTEM DISPLAYS PHYSICAL INVENTORY DOCUMENT CREATED. AFTER COUNTING THE MATERIALS PHYSICALLY ENTER THE COUNTED QUANTITY (PHYSICAL STOCK) USING – MI04 ENTER THE PHYSICAL INVENTORY DOCUMENT ENTER THE FISCAL YEAR ENTER COUNTING DATE THEN PRESS ENTER ENTER THE QUANTITY – 300 (ON THE SYSTEM STOCK IN MMBE – 200) AND SAVE. THE SYSTEM WILL DISPLAYS COUNT ENTERED FOR PHYSICAL INVENTORY DOCUMENT. LIST OF INVENTORY DIFFERENCES – MI20 ENTER THE MATERIAL ENTER THE PLANT ENTER THE STORAGE LOCATION ENTER THE PHYSICAL INVENTORY DOCUMENT THEN PRESS ENTER

Page 72 SELECT THE LINE ITEM CLICK ON DETAILS THEN THE SYSTEM DISPLAYS PHYSICAL INVENTORY DETAILS : PHYSICAL INVENTORY DOCUMENT PHYSICAL INVENTORY STATUS MATERIAL PLANT STORAGE LOCATION BOOK QUANTITY – 200 QUANTITY COUNTED – 300 DIFFERENCE QUANTITY – 100 DIFFERENCE AMOUNT – POST INVENTORY DIFFERENCES – MI07 ENTER PHYSICAL INVENTORY DOCUMENT ENTER FISCAL YEAR ENTER POSTING DATE THEN PRESS ENTER THE SYSTEM WILL DISPLAYS DIFFERENCE QUANTITY AND DIFFERENCE AMOUNT AND SAVE. DIFFERENCE IN PHYSICAL INVENTORY DOCUMENT 100001170 POSTED WITH MATERIAL DOCUMENT 4900035641. ON THE BASIS OF MATERIAL DOCUMENT 4900035641, THE SYSTEM HAS POSTED THE DIFFERENCES FOR PHYSICAL INVENTORY DOCUMENT 100001170. THE PHYSICAL INVENTORY PROCESS HAS NOW BEEN COMPLETED FOR THIS PHYSICAL INVENTORY DOCUMENT. ON THE BASIS OF THE MATERIAL DOCUMENT ADJUSTMENT POSTING WILL BE MADE IN RESPECT OF THE DIFFERENCES, AND THE BOOK INVENTORY BALANCES WILL BE CORRECTED. MONITOR – MMBE

Page 73 IF PHYSICAL STOCK IS GREATER THAN THE SYSTEM STOCK THEN THE SYSTEM CREATES GOODS RECEIPT (GR) FOR THAT DIFFERENCE QUANTITY. MOVEMENT TYPE – 701 + (PLUS) 701 IS GOODS RECEIPT (GR) PHYSICAL INVENTORY. HERE THE POST ACCOUNT IS GAIN INVENTORY IF SYSTEM STOCK IS GREATER THAN THE PHYSICAL STOCK THE SYSTEM CREATES GOODS ISSUE (GI) FOR THE DIFFERENCE QUANTITY. MOVEMENT TYPE – 702 – (MINUS) HERE THE POST ACCOUNT IS LOSS INVENTORY.

Page 74 22/11/2010 SPECIAL STOCKS AND SPECIAL PROCUREMENT TYPES: THE FOLLOWING SPECIAL PROCUREMENT TYPES EXIST IN SAP MM. 1. CONSIGNMENT 2. SUBCONTRACTING 3. STOCK TRANSFER USING STOCK TRANSPORT ORDER 4. THIRD-PARTY PROCESSING 5. RETURNABLE TRANSPORT PACKAGING PROCESS 6. PIPELINE HANDLING PROCESS SUB CONTRACTING: IN SUBCONTRACTING, THE VENDOR (THE SUB CONTRACTOR) RECEIVES COMPONENTS FROM WHICH IT PRODUCES A PRODUCT. THE PRODUCT IS THEN ORDERED BY YOUR COMPANY THROUGH A PURCHASE ORDER. THE COMPONENTS REQUIRED BY THE VENDOR TO MANUFACTURE THE ORDERED PRODUCT ARE LISTED IN THE PURCHASE ORDER AND THE PROVIDED TO THE SUB CONTRACTOR. THE COMPONENTS CAN BE DETERMINED BY THE SYSTEM VIA A BILL OF MATERIAL. CREATE MATERIAL MASTER MATERIAL – A1 MATERIAL – B1 MATERIAL – C1 ABOVE MATERIALS ALL ARE IN ROH MATERIAL – D1 – FERT (END / FINISH / ASSEMBLY) MAINTAIN THE STOCK FOR THE SUB COMPONENTS MATERIAL – A1, B1, C1 TRANSACTION CODE : MB1C (WIHTOUT PO) DOCUMENT DATE POSTING DATE M.T. – 501 PLANT

Page 75 STORAGE LOCATION AND PRESS ENTER ENTER MATERIAL AND QUANTITY THEN PRESS ENTER AND SAVE CREATE SUB CONTRACTING INFO RECORD FOR MATERIAL – D1: GO TO ME11 CLICK ON SUBCONTRACTING PRESS ENTER CREATE SUB CONTRACTING PURCHASE ORDER – ME21N IN ITEM OVERVIEW – ITEM – L SELECT D1 ENTER – QUANTITY ENTER – PLANT ENTER – STORAGE LOCATION THEN PRESS ENTER IN ITEM DETAILS – MATERIALS TAB – CLICK ON COMPONENTS MATERIAL

DESCRIPTION REQUIREMENT QUANTITY

PLANT

A1

100

1000

B1

100

1000

C1

100

1000

PRESS ENTER AND GO BACK AND SAVE CREATE TRANSFER POSTING TO PROVIDE THE SUB COMPONENTS TO SUB CONTRACTING VENDOR – MB1B: M.T – 541 THEN PRESS ENTER ENTER VENDOR ENTER MATEIAL AND QUANTITY (SUB COMPONENTS) AND SAVE MONITOR – MMBE AND MBLB – STOCKS AT SUB CONTRACTOR CREATE GOODS RECEIPT TO RECEIVE THE END COMPONENTS – MIGO ENTER PO NO AND CLICK ON ITEM OK AND SAVE DISPLAY OF MATERIAL DOCUMENT (OR) GR DOCUMEN – MB03:

Page 76 THE SYSTEM DISPLAYS THE MOVEMENT TYPE 543 FOR THE SUB COMPONENTS AND 101 FOR THE END COMPONENTS (GR COMPONENS). CREATE INVOICE – MIRO MATERIAL PLANT BOM USAGE1 THEN PRESS ENTER ENTER COMPONENTS (MATERIALS) AND QUANTITY AND SAVE CONSIGNMENT: WHEN BYING GOODS ON CONSIGNMENT, THE ORDERED GOODS STILL BELONG TO THE VENDOR, EVEN AFTER DELIVERY. THE GOODS ONLY BECOME THE PROPERTY OF THE COMPANY SUPPLIED WHEN THEY ARE CONSUMED. THE QUNTITY CONSUMED / WITHDRAWN IS SETLED WITH THE VENDOR PERIODICALLY, FOR EXAMPLE ON A MONTHLY BASIS. IN CONSIGNMENT PROCESS THE SUPPLIER MAKES THE MATERIAL AVAILABLE IN THE COMPANY PREMISES. THOSE THE MATERIAL ATH THE COMPANY LEVEL OR PLANT LEVEL THE RESPONISIBILITY AND THE OWNERSHIP OF THE MATERIAL VENDOR ITSELF AND THE STOCK IS TREATED AS VENDOR CONSIGNMENT STOCK AND THE VENDOR TREATED CONSIGNMENT VENDOR. A LIABILITY ONLY ARISS WHEN THE MATERIAL IS WITHDRAWL (CONSUMPTION) IS DONE FROM THE VENDOR CONSIGNMENT STORES BUT NOT WHEN IT IS PLACED IN THE VENDOR CONSIGNMENT STOCK. CREATE CONSIGMENT INFO RECORD – ME11: MATERIAL – A1 ACTIVE CONSIGNMENT AND PRESS ENTER IN PURCHASING – ORGANISATION DATA – TAX CODE – 0I AND SAVE CREATE CONSIGNMENT PO – ME21N IN ITEM – K MATERIAL QUANTITY PLANT STORAGE LOCATION WE HAVE TO MAINTAIN INFOR RECORD IS MANDATORY AND SAVE THE DOCUMENT.

Page 77 CREATE GOODS RECEIPT (GR) – MIGO (VENDOR CONSIGNMENT STOCK) GR ITEM DETAILS – WHERE – M.T. – K AND SAVE MONITOR - MMBE THE SYSTEM DISPLAYS STOCKS “VENDOR CONSIGNMENT” CREATE TRANSFER POSTING TO TAKE THE CONSIGNMENT STOCK TO TAKE COMPANY OWN STOCKS – MB1B MOVEMENT TYPE – 411 – K VENDOR MATERIAL QUANTITY AND SAVE MONITOR – MMBE CREATE CONSIGNMENT SETTLEMENT OR CONSIGNMENT INVOICE – MRKO COMPANY CODE VENDOR PLANT MATERIAL ACTIVE CONSIGNMENT AND SETTLE AND PRESS EXECUTE OR F8. THE SYSTEM DISPLAYS THE DOCUMENT NUMBER IE CONSIGNMENT INVOICE. PIPE LINE HANDLING: IN PIPE LINE HANDLING, THE COMPANY DOES NOT NEED TO ORDER OR STORE THE MATERIAL CONCERNED. IT IS READY AVAILABLE AS AND WHEN REQUIRED VIA A PIPE LINE (FOR EXAMPLE, OIL OR WATER), OR SOME OTHER TYPE OF CABLE (FOR EXAMPLE, ELECTRICITY). CONSUMPTION OF THE MATERIAL IS SETTLED WITH THE VENDOR ON A REGULAR BASIS.

Page 78 23/11/2010 CREATE MATERIAL MASTER – MM01 WITH MATERIAL TYPE – PIPE BASIC DATA1, PURCHASING, ACCOUNTING1 ENTER PLANT CREATE PIPE LINE INFO RECORD – ME11 VENDOR MATERIAL PURCHASING ORGANISATION PLANT SELECT PIPE LINE AND MAINTAIN TAX CODE – 0I AND SAVE CREATE GOODS ISSUE – MB1A MOVEMENT TYPE – 201 SPECIAL STOCKS – P (PIPE LINE) ENTER PLANT STORAGE LOCATION AND PRESS ENTER ENTER COST CENTER ENTER VENDOR ENTER MATERIAL ENTER QUANTITY AND PRESS ENTER AND SAVE. CREATE PIPE LINE INVOICE OR SETTLEMENT – MRKO CREATE THE COMPANY CODE ENTER VENDOR ENTER PLANT ENTER MATERIAL

Page 79 SELECT PIPE LINE ACTIVATE SETTLE AND EXECUTE. THEN THE SYSTEM DISPLAYS DOCUMENT NUMBER. RETURNABLE TRANSPORT PACKAGING (RTP PROCESS): THE COMPANY ORDERS GOODS FROM A VENDOR. THE GOODS ARE DELIVERED WITH RETURNABLE TRANSPORT PACKAGING (PALLETS, CONTAINERS, CYLINDERS, CRATES) THAT BELONGS TO THE VENDOR AND IS SORTED ON THE CUSTOMER PREMISES UNTIL THEY RETURN IT TO THE COMPANY. LPG GAS – PO LEIH – RETURNABLE PACKAGING CREATE A MATERIAL MASTER – CYLINDER MATERIAL TYPE – LEIH SELECT VIEWS – BASIC DATA1, PURCHASING, STORAGE1, STORAGE2, ACCOUNTING1 MATERIAL GROUP STANDARD – 00804 CREATE A MATERIAL MASTER – LPG GAS MATERIAL TYPE – FINISHED PRODUCT SELECT VIEWS – BASIC DATA1, PURCHASING, STORAGE1, STORAGE2, ACCOUNTING1 CREATE A PO PRODUCT – LPG GAS TO CREATE A NORMAL PO CREATE A GOODS RECEIPT ABOVE THE ITEM DETAILS RIGHT SIDE – TRANSPORT EQUIPMENT TO CLICK MATERIAL – CYLINDER QUANTITY – 50 WHERE MOVEMENT TYPE – 501 M (RETURNABLE) PLANT STORAGE LOCATION ENTER THE VENDOR EA – EASH (BASIC UNIT OF MEASURE) AND SAVE.

Page 80 MONITOR – MMBE FOR CYLINDER MATERIAL CYLINDER AND EXECUTE. THE SYSTEM STOCK DISPLAYS AS RETURNABLE PACKING STOCK. TO SEND BACK THE RETURNABLE PACKAING (RTP) CYCLINDER MATERIAL BACK TO THE VENDOR – MB1C MOVEMENT TYPE – 502 M (SPECIAL STOCK) PLANT STORAGE LOCATION AND PRESS ENTER VENDOR MATERIAL QUANTITY AND SAVE MONITOR – MMBE GO TO MM01 – LEIH -

CYLINDER

-

GAS (FERT)

CREATE PO FOR GAS CREATE GR FOR GAS MOVEMENT TYPE – 501 – M GO TO MMBE – RTP MOVEMENT TYPE - 502 - M CREATE MIRO STOCK TRANSFER USING STOCK TRANSPORT ORDER: IN STOCK TRANSPORT PROCESSING, GOODS ARE PROCURED AND SUPPLIED WITHIN A COMPANY. ONE PLANT ORDERS THE GOODS INTERNALLY FROM ANOTHER PLANT (RECEIVING PLANT / ISSUING PLANT). THE GOODS ARE PROCURED WITH A SPECIAL TYPE OF PURCHASE ORDER THE STOCK TRANSPORT ORDER. YOU CAN REQUEST AND MONITOR THE TRANSFER OF GOODS WITH A STOCK TRANSPORT ORDER. THE DELIVERY CAN BE PROCESSED IN INVENTORY MANAGEMENT IN THE SHIPPING COMPONENT.

Page 81 THE PROCESS IS PERFORM UNDER ONE COMPANY CODE BETWEEN TWO PLANTS AND TWO STORAGE LOCATIONS ITS MANDATORY. THIS IS WITHOUT DELIVERY. CREATE A MAERIAL MASTER WITH BOTH PLANTS VALUATION CLASS IN FERT – 7920 MAINTAIN THE STOCKS IN THE SUPPLYING PLANT AND STORAGE LOCATION – MB1C MOVEMENT TYPE – 501 SUPPLYING PLANT – 1000 RECEIVING PLANT – 0001 ENTER THE MATERIAL AND QUANTITY AND SAVE. CREATE STOCK TRANSPOR ORDER – ME21N SELECT THE DOCUMENT TYPE (UB) – STOCK TRANSPORT ORDER INSTEAD OF VENDOR IN SUPPLYING PLANT. ITEM CATEGORY – U ENTER MATERIAL RECEIVING PLANT – 1100 RECEIVING STORAGE LOCATION – 0001 THEN PRESS ENTER THE SUPPLYING PLANT WILL CREATE TRANSFER POSTING WITH MOVEMENT TYPE – 351 – MB1B MOVEMENT TYPE – 351 SUPPLYING PLANT – 1000 SUPPLYING RECEIVING PLANT – 0001 CLICK TO PURCHASE ORDER ENTER PO NO THEN PRESS ENTER AND SAVE MONITOR MMBE ENTER TWO PLANTS AND TWO STORE LOCATIONS. THE STOCK REDUCES AT THE SUPPLYING PLANT AND DISPLAYS AS OPEN ORDERED QUANTITY AT THE RECEIVING PLANT. THE RECEIVING PLANT WILL CREATE A GOODS RECEIPT TO RECEIVE THE STOCK – MIGO ENTER PO NO

Page 82 ENTER RECEIVING PLANT – 1000 MOVEMENT TYPE – 101 THEN PRESS ENTER AND CLICK ON ITEM OK AND SAVE. MONITOR – MMBE

Page 83 24/11/2010 THIRD PARTY PROCESSING (SD AND MM INTEGRATION) :IN THIRD PARTY PROCESSING, A COMPANY PASSES ON A SALES ORDER TO AN EXTERNAL VENDOR WHO SENDS THE GOODS DIRECTLY TO THE CUSTOMER. THE SALES ORDER IS NOT PROCESSED BY YOUR COMPANY, BUT BY THE VENDOR. THIRD PARTY ITEMS CAN BE ENTERED IN PURCHASE REQUISITIONS, PURCHASE ORDERS, AND SALES ORDERS. THIRD PARTY PROCESSING IS INTEGRATED WITH THE SALES AND DISTRIBUTION (SD) COMPONENT. IF THE SALES ORDER CONTAINS THIRD PARTY ITEMS, THE SYSTEM CREATES A PURCHASE REQUISITION FROM THE ORDER. STEPS TO PERFORM THIRD PARTY PROCESSING:SELECT MATERIAL – MM01 ENTER PLANT – 1000 ENTER STORE LOCATION – 0001 ENTER SALE ORGANISATION – 1000 DISTRIBUTION CHANNEL – 10 – STANDARD THEN PRESS ENTER. SALES ORGANISATION – 1 DIVISION – 00 DELIVERY PLANT – 1000 MAT. GROUP – 00101 TAX CLASSIFICATION – 0 SALES ORGANISATION – 2 GENERAL ITEM CATEGORY GROUP – BANS GENERAL ITEM CATEGROY GROUP – BANS SALES GENERAL / PLANT AVAILABILITY CHECK – 01 TRANSPORT GROUP – 0001 LOADING GROUP – 0001

Page 84 PLANT DATA STOREAGE 2 GROSS WEIHT – 100 NET WEIGHT – 90 VOLUME – 3 VOLUME UNIT – CC VOLUME CLASS – 7920 MAINTAIN THE STOCK – MB1C MOVEMENT TYPE – 501 CREATE SALES ORDER – VA01 CHANGE SALES ORDER – VA02 DISPLAY SALES ORDER – VA03 ORDER TYPE – OR SALES ORGANISATION – 1000 DISTRIBUTION CHANNEL – 10 DIVISION – 00 SALES OFFICE – 1000 SALES GROUP – 100 THEN PRESS ENTER SOLD TO PARTY (CUSTOMER) – 1400 SALES MASTER CREATION – XD01 CHANGE SALES MASTER – XD02 DISPLAY SALES MASTER – XD03 PO NO – 1 AND PO DATE – 24.11.2010 ENTER MATERAIL AND QUANTITY AND PRESS ENTER DOUBLE CLICK ON THE MATERIAL AND CLICK ON SHIPPING TAB ENTER PLANT – 1000

Page 85 ENTER STORE LOCATION – 0001 ENTER SHIPPING PLANT – 1000 CLICK ON CONDITIONS TAB ENTER PR00 – GIVE SOME PRICE FOR CHECKING – EDIT – INCOMPLETION LOG AND SAVE THE SALES ORDER. THE SYSTEM CREATES THIRD PARTY PURCHASE REQUISITION AUTOMATICALLY. GO TO VA02 ENTER SALES ORDER NO ENVIRONMENT – STATUS OVERVIEW (CTRL + F12) DOUBLE CLICK ON MATERIAL GO TO SCHEDULE LINES NOTE PURCHASE REQUISITION NO THEN GO TO PURCHASE ORDER CREATE THIRD PARTY PURCHASE ORDER FROM THIRD PARTY PURCHASE REQUISITION – ME21N ACCOUNT ASSIGNMENT – 1 – THIRD PARTY ITEM – S – THIRD PARTY CREATE INVOICE WITH REFERENCE THIRD PARTY PURCHSE ORDER – MIRO CREATE SALES INVOICE WITH REFRENCE TO SALES ORDER – VF01 IN THIRD PARTY NO GRN. BATCH MANAGEMENT: BATCH:- THE SUBSET OF TOTAL QUANTITY OF MATERIAL IN STOCK WHICH IS MANAGED SEPARATELY FROM OTHER SUBSET OF SAME MATERIAL IS CALLED A BATCH. BATCH MANAGEMENT:- SPECIFIES THAT WE RECEIVE THE MATERIAL IN THE FORM OF BATCHES IE. WE RECEIVE THE MATERIAL FROM THE SUPPLIER IN THE FORM OF BATCHES WITH BATCH NUMBERS. THE BATCH MANAGEMENT IS CARRIED OUT IN 2 WAYS 1. BATCH MANAGEMENT WITH CLASSIFICATION

Page 86 2. BATCH MANAGEMENT WITHOUT CLASSIFICATION WHEN WE CARRY THE BATCH MANAGEMENT WITH CLASSIFICATION WE FOLLOW THE CONDITION TECHNIQUE PROCESS BATCH SEARCH PROCEDURE

CONDITION TYPE (STRATEGY TYPE)

ACCESS SEQUENCE CONDITION TABLE

CONDITION RECORDS

THEN IS NOT CONDITION TECHNIQUE PROCESS IN BATCH MANAGEMENT WITHOUT CLASSIFICATION. BATCH MANAGEMENT WITH CLASSIFICATION:CREATE CHARACTERISTICS – CT04 WE CREATE THE CHARACTERISTICS FOR EXAMPLE COLOR, PH SCALE, VISCOSITY, DENSITY, APPEARANCE ETC. CT04 CHARACTERISTIC – PH SCALE CLICK ON CREATE CLICK ON BATCH DATA DESCRIPTION – PH SCALE STATUS – RELEASED DATA TYPE – CHARACTER FORMAT

Page 87 NO. OF CHARACTERS – 20 CLICK ON MULTIPLE VALUE VALUES TAB: 1. CHARACTER VALUE – 0.5 – 5.0 DESCRIPTION – ACCEPTE BATCH 2. CHARACTER VALUE – MORE THAN 5.0 DESCRIPTION – REJECTED AND SAVE. CHARACTERISTIC – APPEARANCE CLICK ON CREATE BASIC DATA ENTER DESCRIPTION – APPEARANCE OF THE BATCH STATUS – RELEASED DATA TYPE – CHARACTER FORMAT CLICK ON MULTIPLE VALUES GO TO VALUES 001 – RED 002 – BLUE 003 – GREEN AND PRESS ENTER AND SAVE CREATE CLASS – CL01 CLASS – BATCH MM CLASS TYPE – 023 (BATCH) CLICK ON CREATE DESCRIPTION – CLASS FOR THE BATCH MM STATUS – RELEASED GO TO CHAR TAB

Page 88 PH SCALE APPEARANCE PRESS ENTER AND SAVE CREATE SORT SEQUENCE – CU70 CHANGE SORT SEQUENCE – CU71 DISPLAY SORT SEQUENCE – CU72 THE SORT SEQUENCE TELLS YOU WHETHER OBJECTS IN THE SEARCH RESULT OF THE FIND OBJECT FUNCTION ARE SORTED IN ASCENDING OR DESCENDING ORDER OF CHARACTERISTICS VALUE. CU70 SORT SEQUENCE : BATCH SORT PRESS ENTER DESCRIPTION – SORT SEQUENCE FOR BATCH MM STATUS – RELEASED CLICK ON CHARACTERISTICS CLICK ON NEW ENTRIES PH SCALE APPEARANCE THEN PRESS ENTER HERE SELECT ASCENDING AND DESCENDING AND SAVE 1. CONDITION TABLES:SPRO – IMG – LOGISTICS GENERAL – BATCH MANAGEMENTT – BATCH DETERMINATION AND BATCH CHECK – CONDITION TABLES – DEFINE INVENTORY MANAGEMENT CONDITION TABLES – CREATE CONDITION TABLE FOR THE BATCH DETERMINATION (IM) THE CONDITION TABLE IS CREATED BY TAKING THE TABLE FROM 501 TO 999 TABLE – 585 PRESS ENTER MATERIAL PLANT STORAGE LOCATION MOVEMENT TYPE VENDOR

Page 89 CLICKON GENERATE CLICK ON YES / NO / CANCEL – YES CLICK ON LOCAL OBJECT 2. ACCESS SEQUENCES - DEFINE INVENTORY MANAGEMENT ACCESS SEQUENCES CLICK ON NEW ENTRIES AS – DESCRIPTION MZ00 – ACCESS SEQUNECE BATCH MM PRESS ENTER AND SAVE SELECT THE ACCESS SEQUENE AND CLICK ON ACCESSES CLICK ON NEW ENTRIES 10

585

PRESS ENTER AND SAVE

3. STRATEGY TYPE – DEFINE INVENTORY MANAGEMENT STRATEGEY TYPES CLICK ON NEW ENTRIES CONDITION TYPE – MM00 – STRATEGY TYPE SLED ACCESS SEQUENCE – MZ00 CLASS – BATCH MM SORT SEQUENCE – BATCH SORT SCREEN NUMBER – 2000 STATUS – CUA_ME. THEN PRESS ENTER AND SAVE THE STRATEGIC TYPES ARE SIMILAR TO THE CONDITION TYPES IN MM PROCEDURE. WE CAN CREATE STRATEGY TYPES FOR SLED, GR DATE PH SCALE ETC. BATCH SEARCH PROCEDURE DEFINITION – DEFINE INVENTORY MANAGEMENT SEARCH PROCEDURE CLICK ON NEW ENTRIES MZ0000 – SEARCH PROCEDURE FOR BATCH MM THEN PRESS ENTER AND SAVE AGAIN SELECT THE PROCEDURE CLICK ON CONTROL DATA CLICK ON NEW ENTRIES

Page 90 ENTER C TYPES – MM00 THEN PRESS ENTER A SEARCH PROCEDURE CONDITIONS MULTIPLE STRATEGY TYPES. BATACH SEARCH PROCEDURE ALLOCATION AND CHECK ACTIVATION – ALLOCATE INVENTORY MANAGEMENT PROCEDURE ALLOCATE CHECK MOVEMENT TYPE 101

MOVEMENT TYPE TEXT

SEARCH

GR GOODS RECEIPT

MZ0000

AND SAVE GO TO CREATE A MATERIAL MASTER – MM01 BASIC DATA 1 CLASSIFICATION PURCHASING 1 DATA STORAGE 1 DATA STORAGE 2 ACCOUNTING 1 AND THEN PRESS ENER MATERIAL – 1567 CLASSIFICATION CLASS – ENTER BATCH MM THEN PRESS ENTER ENTER THE CHARACTERISTIC VALUES PH SCALE – 0.5 – 5.0 APPEARANCE – RED, BLUE, GREEN PURCHASING BATCH MANAGEMENT ACTIVATE DATA STORAGE 1 SHELF LIFE DATA MAXIMUM STORAGE PERIOD – 10

CHECK BATACH TICK

Page 91 MINIMUM STORAGE PERIOD – 1 TIME LIMIT – D TOTAL SHELF – 11 AND SAVE CREATE CONDITION RECORDS OR BATCH SEARCH STRATEGY – MBC1 CHANGE CONDITION RECORDS OR BATCH SEARCH STRATEGY – MBC2 DISPLAY CONDITION RECORDS OR BATCH SEARCH STRATEGY – MBC3 MBC1 STRATEGY TYPE – MM00 THEN PRESS ENTER MATERIAL PLANT STORAGE LOCATION MOVEMENT TYPE – 101 VENDOR THEN PRESS ENTER AND SAVE TO CREATE BATCH – MSC1N TO CHANGE BATCH – MSC2N TO DISPLAY BATCH – MSC3N MSC1N ENTER THE MATERIAL PLANT STORAGE LOCATION THEN PRESS ENTER YES / NO / CANCEL (AUTOMATIC BATCH NUMBER ALLOCATION) AND PRESS ENTER SYSTEM IT WILL TAKE BATCH NUMBER EXPIRATION DATA: PRODUCTION DATE – 25.11.2010 SHELF LIFE EXP DATE – 06.12.2010

Page 92 AVAILABLE FROM – 25.11.2010 PERIOD INDICATOR – D CLASSIFICATION: SELECT THE CHARACTERISTIC VALUES PH SCALE – ACCEPTED BATCH APPEARANCE – BLUE AND SAVE CREATE A PO CREATE A GR – THEN THE SYSTEM AUTOMATICALLY DISPLAYS TAB BATCH. HERE THE ENTER BATCH NO AND SELECT THE CHARACTERISTIC VALUES IN CLASSIFICATION OPTION. GR WITHOUT PO (MB1C) MOVEMENT TYPE – 501 GOODS ISSUE – MB1A MOVEMENT TYPE – 201 STOCKS OVER VIEW – MMBE

Page 93 29/11/2010 MATERIAL VALUATION:- IN SAP THE MATERIAL VALUATION IS CARRIED OUT THROUGH PRICE CONTROL INDICATOR. PRICE CONTROL:- PRICE CONTROL IS AN INDICATOR USE THE EVALUATE THE STOCKS OF THE MATERIALS AND GOODS. IN SAP THEY ARE TWO TYPES OF CONTROL TYPES. 1. MOVING PRICE – V:- MOVING PRICE IS A CHANGE OF MATERIAL TYPE WITH THE CONSEQUENCES OF THE GOODS MOVEMENT AND AN ENTRY OF INVOCES ACCOUNT IS CALLED A MOVING PRICE. IF THE PRICE CONTROL – V FOR THE PARTICULAR MATERIAL THEN ALWAYS THE PRICES TAKEN FROM THE PURCHASE ORDER IRRESPECTIVE OF THE PRICE IN THE MATERIAL MASTER. 2. STANDARD PRICE – S:- STANDARD PRICE IS A FIXED CONSISTANT PRICE OF THE MATERIAL WITHOUT TAKING OF THE GOODS MOVEMENTS AND INVOICES INTO ACCOUNTS. IF THE PRICE CONTROL YES FOR THE MATERIAL ALWAYS THE PRICES TAKEN FROM THE MATERIAL MASTER IRRESPECTIVE OF THE PURCHASE ORDER PRICE. MOVING PRICE:CREATE A MATERIAL MASTER – MM01 ACCOUNTING 1: MOVING PRICE – 10 TOTAL STOCK – 0 TOTAL VALUE – 0 CREATE A PURCHASE ORDER – ME21N QUANTITY – 10 NET PRICE – 8 AND SAVE CREATE A GOODS RECEIPT – MIGO ENTER PO NO AND SAVE AFTERR PO DISPLAY OF MATERIAL MASTER – MM03 GO TO ACCUOUNTING1 MOVING PRICE CHANGE – 8 TOTAL STOCK – 10

Page 94 TOTAL VALUE – 80 IN VOUCHER: STOCK ACCOUNT – DEBIT – 80 IN GR / IR ACCOUNT – CREDIT – 80 IN INVOICE: VENDOR ACCOUNT – CREDIT IN GR / IR ACCOUNT – DEBIT CREATE A PURCHASE ORDER – ME21N QUANTITY – 10 NET PRICE – 9 AND SAVE AGAIN CREATE A GOODS RECEIPT – MIGO ENTER PO NUMBER AND SAVE GO TO MMBE GO TO ACCOUNTING 1 MOVING PRICE – 8.5 TOTAL STOCK – 20 (10 +10) TOTAL VALUE – 170 (80 + 90) MOVING PRICE = (TOTAL VALUE / TOTAL STOCK) STANDARD PRICE – S: CREATE A MATERIAL MASTER – MM01 VALUATION CLASS – 7920 PRICE CONTROL – S PRICE UNIT – 1 STANDARD PRICE – 10 TOTAL STOCK – 0

Page 95 TOTAL VALUE – 0 CREATE A PURCHASE ORDER – ME21N QUANTITY – 10 VALUE – 8 AND SAVE CREATE A GOODS RECEIPT – MIGO ENTER PURCHASE ORDER NO AND SAVE GO TO MMBE DISPLAY OF MATERIAL MASTER GO TO ACCOUNTING1 MOVING PRICE – 8 STANDARD PRICE – 10 TOTAL STOCK – 10 TOTAL VALUE – 100 STOCK ACCOUNT – 10 X 0 = 100 – DEBIT GR / IR ACCOUNT – 10 X 8 = 80 – CREDIT PRICE DIFFERENCE ACCOUNT – 20 – CREDIT STANDARD PRICE WILL NOT CHANGE. SPLIT VALATION (OMWC): VALUATING THE MATERIALS AT DIFFERENT PRICES IN MULTIPLE IS CALLED A SPLIT VALUATION AND THE VALUATION CAN BE 1. QUANTITY – HIGH, LOW 2. ORIGIN – INTERMINATION, DOMESTIC 3. PROCUREMENT TYPE – INTERNAL, EXTERNAL 4. THE SPLIT VALUATION PROCESS IS CARRIED OUT THROUGH GLOBAL CATEGORY – VALUATION CATEGORY. 5. GLOBA TYPES – VALUATION TYPES

Page 96 6. LOCAL DEFINITION – PLANT OR VALUATION AREA VALUATION CATEGORY:- IS A KEY THE DETERMINES WHETHER THE STOCKS OF THE MATERIALS ARE VALUATED TOGETHER OR SEPARATELY. VALUATION CATEGORY FURTHER CONTAINS VALUATION TYPES. VALUATION TYPES:- IT UNEQUELY IDENTIFIED SEPERATELY EVALUATED STOCKS OF THE MATERIALS. THE VALUATION TYPES ALLOWED FOR THE MATERIAL OR DETERMINE BY THE VALUATION CATEGORY. LOCAL DEFINITION OR VALUATION AREA:- SPECIFIES WHEE THE SPLIT VALUATION PROCESS IS CARRIED OUT. SPRO – IMG – MM – VLAUATION AND ACCOUNT ASSIGNMENT – SPLIT VALUATION – ACTIVATE SPLIT VALUATION ACTIVATE SPLIT MATERIAL VALUATION – ACTIVATE AND SAVE CLICK ON CONFIGURE SPLIT VALUATIO CLICK ON CREATE VALUATION TYPE – HIGH – Q EXTERNAL PO – 2 INTERNAL PO – 0 ACCOUNT CATEGORY REFERENC E- 0001 (REFERENCE FOR RAW MATERIALS) CLICK ON ENTER CREATE AND SAVE CLICK ON CREATE VALUATION TYPE – LOW – Q EXTERNAL PO – 2 INTERNAL PO – 0 ACCOUNT CATEGORY REFERENC E- 0001 (REFERENCE FOR RAW MATERIALS) CLICK ON ENTER CREATE AND SAVE GO BACK CLICK ON GLOBAL CATEGORIES (F6) CLICK ON CREATE VALUATION CATEGORY – Q

Page 97 DESCRIPTION – SPLIT VALUATION QUANTITY DEFAULT – EXTERNAL PROCEDURE – HIGH – Q DEFAULT IN HOUSE – LOW – Q AGAIN CLICK ON CREATE AND SAVE AND GO BACK THE SYSTEM DISPLAYS VALUATION CATEGORY ALONG WITH VALUATION TYPE. SELECT THE VALUATION CATEGORY AND CLICK ON TYPES VS CATEGORY TAB OR F7 SELECT THE VALUATION TYPES – CLICK ON ACTIVATE AND PRESS ENTER CLICK ON CATEGORY VS OUS (ORGANISATION UNITS) – SHIFT + F2 SELECT THE PLANT AND CLICK ON ACTIVATE AND CLICK ON LOCAL DEFINITION (LAST BUT 1) AND SAVE THE DOCUMENT CREATE A MATERIAL MASTER – MM01 IN ACCOUNTING 1 VALUATION CATEGORY – Q PRICE CONTROL – V AND SAVE AGAIN GO TO MM01 ENTER THE MATERIAL IN SELECT VIEWS ONLY BASIC DATA1 ACCOUNTING1 THEN PRESS ENER AND ENTER THE PLANT AND VALUATION TYPE – HIGH – Q AND PRESS ENTER VALUATION CLASS – 3000 MOVING PRICE – 100 AND SAVE AGAIN TO MM01 ENTER THE SAME MATERIAL IN SELECT VIEWS

Page 98 BASIC DATA1, ACCOUNTING1 AND PRESS ENER AND ENTER THE PLANT AND ENTER VALUATION TYPE – LOW – Q AND PRESS ENTER THEN SAME AS ABOVE CREATE A PURCHASE ORDER – ME21N IN ITEM DETAILS IN DELIVERY TAB TO IDENTIFY THE VALUATION TYPE IF IT IS NOT ENTER IN GOODS RECEIPT – COMPULSORY SYSTEM CAN ASK. AND SAVE THE PURCHASE ORDER CREATE A GOODS RECEIPT – MIGO ENER PURCHASE ORDER NO AND SAVE GO TO MMBE AND GIVE MATERIAL VALUATION TYPE WISE STOCKS DISPLAY.

Page 99 30/11/2010 LOGISTICS INVOICE VERIFICATION (LIV): INVOICE IS A DOCUMENT SENT BY THE SUPPLIER TO THE BUYER (BUSINESS) FOR THE PAYMENT. THE FOLLOWING INFORMATION IS MAINTAIN IN INVOICE DOCUMENT. PO REFERENCE NO, INVOICE DATE AND POSTING DATE, INVOICE REFERENCE NO, VENDOR DETAILS, ETC. CREATE PO – ME21N CREATE GR – MIGO TO CREATE INVOICE – MIRO IN ITEM DETAILS – PO / SCHEDULE AGREEMENT ENTER PO NUMBER IN HEADER LEVEL – BASIC DATA ENTER INVOICE DATE AND POSTING DATE SELECT TAX CODE – 0I ENTER AMOUNT WHICH EVER SHOWN THE SYSMTEM IN BALANCE AMOUNT BEFORE SAVING BALANCE AMOUNT BECOME 0 CLICK ON SIMULATE AND GO BACK AND SAVE TO DISPLAY INVOICE DOCUMENT – MIR4 ENTER INVOICE DOCUMENT NO AND FISCAL YEAR PRESS ENTER CLICK ON FOLLOW-ON-DOCUMENTS AGAIN CLICK ON DOCUMENT NUMBER SYSTEM DISPLAYS VENDOR ACCOUNT CREDIT SYSTEM DISPLAYS GR ACCOUNT DEBIT AND GO BACK GO TO TEM DETAILS – CLICK ON PO HISTORY TO CANCEL INVOICE – MR8M ENTER THE INVOICE DOUCMENT NO AND FISCAL YEAR REVERSAL REASON – FOR EXAMPLE CURRENT PERIOD 01 AND SAVE

Page 100 GO TO ME23N TO BLOCK INVOICE – MIRO ENTER PO NO INVOICE DATE POSTING DATE TAX CODE – 0I AMOUNT GO TO PAYMENT TAB PAYMENT BLOCK – BLOCKED FOR PAYMENT AND SAVE TO RELEASE INVOICE – MRBR ENTER COMPANY CODE ENTER FISCAL YEAR ENTER VENDOR CLICK ON MANUAL PAYMENT BLOCK AND EXECUTE SELECT THEL INE ITEM CLICK ON RELEASE INVOICE (FLAG ICON) AND SAVE TO INVOICE REDUCTION – MIRO GO TO ITEM DETAILS ENTER THE PO NO LAYOUNT – INVOICE REDUCTION CORRECTION ID SELECT – VENDOR ERROR REDUCE INVOICE AMOUNT – EXACT AMOUNT REDUCE CAN ENTER IN BASIC DATA AMOUNT ENTER IN BALANCE AMOUNT ONLY NOT IN LINE AMOUNT. MAINTAIN NUMBER RANGES – MBN1 GO TO ME23N DISPLAY THE AMOUNT

Page 101 SUBSEQUENT DEBIT:- DEBITING OF AMOUNTS TO THER COSTS TO ONE OR MORE BUSINESS TRANSACTIONS THAT HAVE BEEN POSTED IS CALLED A SUBSEQUENT DEBIT. EX:- WE RECEIVED THE INOVICE FROM THE VENDOR FOR THE DELIVERY GOODS AND FREIGHT COST ARE TO BE CHARGED AND INVOICE QUANTITY AND REMAINS UNCHANGED. IN SUBSEQUENT DEBIT THE VENDOR IS OVER CHARGED THAN THE PURCHASE ORDER PRICE. CRETE A PO – ME21N CREATE A MIGO CREATE A MIRO TO CREATE SUBSEQUENT DEBIT – MIRO ENTER THE PO NO ENTER THE INVOICE DATE ENTER THE POSTING DATE IN TOP SELECT SUBSEQUENT DEBIT GO TO ITEM DETAILS ENTER THE AMOUNT GO TO BASIC DATA ENTER THE AMOUNT COUMN AND SAVE. GO TO ME23N – TO DISPLAY THE STATUS IN ITEM DETAILS – TO DISPLAY THE SUBSEQUENT DEBIT DOCUMENTS. SUBSEQUENT CREDIT:- A REDUCTION OF AMOUNTS TO OTHER COSTS TO ONE OR MORE BUSINESS TRANSACTIONS WHICH ARE PREVIOUSLY DEBITED IS CALLED A SUBSEQUENT CREDIT. THE VENDOR IS LESS CHARGER THAN THE PURCHASE ORDER PRICE. EX;- WE HAVE RECEIVED A CREDIT MEMO FOR DELIVERY GOODS AND PREVIOUSLY THE FREIGHT COST WHICH ARE CHARGED ARE TO BE CREDITED AND THE QUANTITY IN THE ORIGINAL CREDIT MEMO REMAINS UNCHANGED. CREATE PO CREATE GR CREATE IR

Page 102 CREATE SUBSEQUENT CREDIT – MIRO SELECT SUBSEQUENT CREDIT GO TO IN ITEM DETAILS AMOUNT ENTER AND GO TO BASIC DATA ENTER AMOUNT INBALANCE AMOUNT AND SAVE THE SUBSEQUENT CREDIT IS ALSO CALLED AS INVOICE REDUCTION. CREDIT MEMO:- A POSTING THAT REDUCES THE BALANCES OF RECEIVABLES OR PAYABLES IS CALLED MEMO. WE CREATE CREDIT MEMO FOR THE RETURN QUANTITY ON THE PRICE. CREATE PO CREATE GR CREATE IR CREATE GR FOR PARTIAL RETURN DELIVERY TO VENDOR – MIGO M.T. – 122 CHANGE QUANTITY AND REASON SELECT AND SAVE GO TO ME23N CHECKTHE STATUS TAB CREATE CREDIT MEMO – MIRO SELECT CREDIT MEMO IN ITEM DETAILS AMOUNT AND QUANTITY CHANGE AND GO TO BASIC DATA ENTER AMOUNT IN BALANCE AMOUNT AND SAVE GO TO ME2N CHECK THE STATUS TAB. ERS (EVALUATED RECEIPT SETTLEMENT): THE MAIN FUNCTION OF ERS IS SETTLED AUTOMATICALLY TO THE VENDOR WITH REFERENCE TO PURCHASE ORDER AND GOODS RECEIPT. THE BUSINESS WILL NOT WAIT FOR THE VENDOR INVOICE FOR THE PAYMENT AND THE INVOICE SETTLEMENT IS CALLED AUTOMATIC SETTLEMENT. AUTOMATIC SETTLEMENT: 1. CONSIGNMENT 2. PIPE LINE 3. ERS

Page 103 01/12/2010 TO CREATE TAX CODE – FTXP ACTIVATE ERS IN VENDOR MASTER XK02 ENTER VENDOR ENTER COMPANY CODE ENTER PURCHASE ORGANISATION CLICK ON PURCHASING DATA THEN PRESS ENTER AUTOMATIC EVAL GR SETTLEMENT DEL GR-BASED INV-VERIFICATION AUTOMATIC EVAL GR SETTLEMENT RETURNS RETURNS CLICK ON AUTOMATIC PO AND THEN PRESS ENTER AND SAVE

VENDOR

CREATE A PURCHASE ORDER – ME21N GO TO ITEM DETAILS – INVOICE TAB – ACTIVE INV RECEIPT GR-BASED IV ERS TAX CODE – 0I THEN PRESS ENTER GO TO HEADER – DELIVERY / INVOICES – PAYMENT TERMS – 0002 THEN PRESS ENTER AND SAVE CREATE A GR - MIGO ENTER PO NUMBER CLICK ON ITEM OK AND SAVE EVALUATED RECEIPT SETTLEMENT (ERS) WITH LOGISTICS INVOICE VERIFICATION - MRRL ENTER COMPANY CODE PLANT FISCAL YEAR

Page 104 VENDOR PURCHASE DOCUMENT (MEANS PO NO) DE ACTIVATE TAX RETURN AND EXECUTE THE SYSTEM DISPLAYS PURCHASE ORDER NUMBER, REFERENCE DOCUMENT IS GOODS RECEIP, INVOICE DOCUMENT NO IS INVOICE NUMBER, FI DOCUMENT IS ACCOUNTING DOCUMENT WILL BE CREATED. PARKING INVOICE:- PARKING INVOICE MENS TO WHICH THE INVOICE FOR THE PAYMENT. CREATE A PURCHASE ORDER – ME21N CREATE A GOODS RECEIPT – MIGO CREATE A PARKING INVOICE – MIR7 ENTER THE PURCHASE ORDER NUMBER SELECT TAX CODE CLICK ON SAVE AS COMPLETED TAB MONITOR PURCHASE ORDER – ME23N IN STATUS PARKING INVOICE QUANTITY WILL NOT UPDATE IN ITEM DETAILS GO TO PO HISTORY – HERE THE SYSTEM DISPLAYS PARKED INVOICE CREATE A NORMAL MIRO MAINTAIN GR / IR CLEARING AMOUNT – MR11 ANY DIFFERENCES A BETWEEN GR AND IR FOR A PARTICULAR PURCHASE ORDER IS CLEARED THROUGH GR / IR CLEARING ACCOUNT. CREATE A PURCHASE ORDER – ME21N CREATE A GR FOR PARTIAL DELIVERY – MIGO CREATE INVOICE (FOR FULL QUANTITY AND PRICE) – MIRO IN ITEM DETAILS FULL AMOUNT AND FULL QUANTITY AS PER PURCHASE ORDER GO TO MR11 (THIS IS FI ONLY) ENTER COMPANY CODE ENTER PURCHASE ORDER DATE

Page 105 ENTER POSTING DATE IN ACTIVATE INVOICE AND DELIVERY SURPLUS IN ACTIVATE GR / IR CLEARING ACCOUNT IN ACTIVATE DELIVERY COST ACCOUNTS QUANTITY VAR. LESS THAN / EQUAL TO AN EMPTY AND EXECUTE SELECT THE LINE ITEMS AND CLICK ON THE POST CLEARING INVOICE FOR THE NET PRICE AND PLANNED DELIVERY COST (FREIGHT CHARGES) CREATE A PURCHASE ORDER – ME21N IN ITEM DETAILS – CONDITIONS – FRA1 AND GIVEN 2% AND THEN PRESS ENTER AND SAVE CREATE A GOODS RECEIPT – MIGO CREATE INOICE – MIRO ENTER PURCHASE ORDER NUMBER ENTER BASIC DATE ENTER POSTING DATE SELECT TAX CODE – 01 CLICK ON HEADER DATA – GO TO RIGHT SIDE – SELECT THE FOLLOWING ONE o

GOODS / SERVICE ITEMS (WITHOUT FREIGHT CHARGES)

o

PLANNED DELIVERY COSTS (ONLY FREIGHT CHARGES)

o

GOODS / SERVICE ITEMS + PLANNED DELIVERY COSTS (WITH FREIGHT CHARGES)

IF THE SUPPLYING CHARGE AT THAT TIME OF INVOICE GO TO DETTAILS TAB – CHANGE INVOICE PARTY – 1000 TO 1001 AND SAVE GO TO DISPLAY OF PURCHASE ORDER – ME23N CHECK THE PO HISTORY

Page 106 03/12/2010 CREATION OF INVOICE IN MULTIPLE PURCHASE ORDER’S – MIRO ENTER INVOICE DATE ENTER POSTING DATE SELECT TAX CODE GO TO ITEM DETAILS – TO SELECT VENDOR ENTER VENDOR NUMBER AND PRESS ENTER ENTER PLANT AND CLICK ON CHECK AND ADOPT AND CLICK ON HEADER DATA SYSTEM DISPLAY BALANCE AMOUNT IN THAT AMOUNT ENTER IN AMOUNT COLUMN AND SAVE UNPLANNED DELIVERY COST:- UNPLANNED DELIVERY COST IS A COST WHICH TAKES PLACE IRRESPECTIVE OF THE ACTUAL MATERIAL PURCHASED. THE UNPLANNED DELIVERY COST INVOICE ENTERED AT THE TIME OF CREATION OF INVOICE. TO DISPLAY LIST OF INVOICE DOCUMENTS – MIR5 INTEGRATION MATERIAL MANAGEMENT WITH SALES AND DISTRIBUTION:STOCK TRANSPORT ORDER (STO):STOCK TRANSPORT ORDER IS A PROCESS OF REMOVED OF MATERIAL FROM ONE LOCATION AND TRANSFERING TO ANOTHER LOCATION IS CALLED AN STOCK TRANSPORT ORDER. THIS PROCESS IS PERFORMED IN 2 WAYS 1. INTRA COMPANY STOCK TRANSFR (UNDER ONE COMPANY CODE BETWEEN TWO PLANTS) 2. INTER OR CROSS COMPANY STOCK TRANSFER (BETWEEN TWO COMPANY CODES AND TWO PLANTS) CONFIGURATION SETTINGS FOR SALES AND DISTRIBUTION:DEFINITION:SPRO – IMG – ENTERPRISE STRUCUTRE – DEFINITION – SALES AND DISTRIBUTION – DEFINE COPY, DELETE, CHECK SALES ORGANISATION – DEFINE SALES ORGANISATION SELECT SALES ORGANISATION – 1000 CLICK ON COPY AS AND ENTER – 9999 THEN PRESS ENTER AND SAVE

Page 107 SPRO – IMG – ENTERPRISE STRUCUTRE – DEFINITION – SALES AND DISTRIBUTION – DEFINE COPY, DELETE, CHECK DISTRIBUTION CHANNEL – DEFINE DISTRIBUTION CHANNEL SELECT DISTRIBUTION CHANNEL – 10 CLICK ON COPY AS AND ENTER – A1 THEN PRESS ENTER AND SAVE SPRO – IMG – ENTERPRISE STRUCUTRE – DEFINITION – SALES AND DISTRIBUTION – MAINTAIN SALES OFFICE SELECT SALES OFFICE - 1000 CLICK ON COPY AS AND ENTER – 9999 THEN PRESS ENTER AND SAVE SPRO – IMG – ENTERPRISE STRUCUTRE – DEFINITION – SALES AND DISTRIBUTION – MAINTAIN SALES GROUP SELECT SALES GROUP - 100 CLICK ON COPY AS AND ENTER – 999 THEN PRESS ENTER AND SAVE SPRO – IMG – ENTERPRISE STRUCUTRE – DEFINITION – LOGISTICS GENERAL – DEFINE COPY, DELETE, CHECK DIVISION DEFINE DIVISION SELECT DIVISION - 00 CLICK ON COPY AS AND ENTER – B1 THEN PRESS ENTER AND SAVE SPRO – IMG – ENTERPRISE STRUCUTRE – DEFINITION – LOGISTICS GENERAL – DEFINE COPY, DELETE, SHIPPING PLANT DEFINE SHIPPING PLANT SELECT DIVISION - 1000 CLICK ON COPY AS AND ENTER – 9999 THEN PRESS ENTER AND SAVE ASSIGNMENT:SPRO – IMG – ASSIGNMENT – SALES AND DISTRIBUTION – ASSIGN SALES ORGANISATION TO COMPANY CODE SELECT THE SALES ORGANISATION – 9999 AND ENTER THE COMPANY CODE – 1000 SPRO – IMG – ASSIGNMENT – SALES AND DISTRIBUTION – ASSIGN DISTRIBUTION CHANNEL TO SALES ORGANISATION

Page 108 CLICK ON NEW ENTRIES ENTER SALES ORGANISATION – 9999 ENTER SALES DISTRIBUTION CHANNEL – A1 AND PRESS ENTER AND SAVE SPRO – IMG – ASSIGNMENT – SALES AND DISTRIBUTION – ASSIGN DIVISION TO SALES ORGANISATION CLICK ON NEW ENTRIES ENTER SALES ORGANISATION – 9999 ENTER SALES DIVISION – B1 AND PRESS ENTER AND SAVE SPRO – IMG – ASSIGNMENT – SALES AND DISTRIBUTION – SETUP SALES AREA CLICK ON NEW ENTRIES ENTER SALES ORGANISATION – 9999 ENTER SALES DISTRIBUTION CHANNEL – A1 ENTER SALES DIVISION – B1 AND PRESS ENTER AND SAVE SPRO – IMG – ASSIGNMENT – SALES AND DISTRIBUTION – SALES OFFICE TO SALES AREA CLICK ON NEW ENTRIES ENTER SALES ORGANISATION – 9999 ENTER SALES DISTRIBUTION CHANNEL – A1 ENTER SALES DIVISION – B1 AND PRESS SALES AREA – 9999 AND PRESS ENTER AND SAVE SPRO – IMG – ASSIGNMENT – SALES AND DISTRIBUTION – SALES GROUP TO SALES OFFICE CLICK ON NEW ENTRIES ENTER SALES OFFICE – 9999 ENTER SALES GROUP – 999 AND PRESS ENTER AND SAVE SPRO – IMG – ASSIGNMENT – SALES AND DISTRIBUTION – ASSIGN SALES ORGANISATION, DISTRIBUTION OF CHANNEL, PLANT CLICK ON NEW ENTRIES SALES ORGANISATION DISTRIBUTION CHANNEL

PLANT

Page 109 9999

A1

9999

9999

A1

8888

AND PRESS ENTER AND SAVE SPRO – IMG – ASSIGNMENT – LOGISTICS EXECUTION – ASSIGN SHIPPING POINT TO PLANT SELECT THE PLANT – 9999 CLICK ON ASSIGN SELECT THE SHIPPINT POINT – 9999 AND PRESS ENTER AND SAVE SELECT THE PLANT – 8888 CLICK ON ASSIGN SELECT THE SHIPPINT POINT – 8888 AND PRESS ENTER AND SAVE SPRO – IMG – SALES AND DISTRIBUTION – MASTER DATA – DEFINE COMMON DISTRIBUTION CHANNEL SELECT SALES ORGANISATION – 9999 DISTRIBUTION CHANNEL – A1 FOR CUSTOMER A1 AND PRESS ENER SPRO – IMG – SALES AND DISTRIBUTION – MASTER DATA – DEFINE COMMON DIVISION SELECT SALES ORGANISATION – 9999 DIVISION FOR CONDITION AND DIVISION FOR CUSTOMER B1 AND B1 PRESS ENTER AND SAVE SHIPPING:SPRO – IMG – LOGISTICS EXECUTION – SHIPPING – BASIC SHIPPTING FUNCTIONS – SHIPPING POINT AND GOODS RECEIVING POINT DETERMINATION – DEFINE SHIPPING CONDITIONS STANDARD – 01 – AS SOON AS POSSIBLE AND SAVE THE DOCUMENT SPRO – IMG – LOGISTICS EXECUTION – SHIPPING – BASIC SHIPPTING FUNCTIONS – SHIPPING POINT AND GOODS RECEIVING POINT DETERMINATION – DEFINE LOADING GROUPS 0001 – CRANE AND SAVE THE DOCUMENT SPRO – IMG – LOGISTICS EXECUTION – SHIPPING – BASIC SHIPPTING FUNCTIONS – SHIPPING POINT AND GOODS RECEIVING POINT DETERMINATION – ASSIGN SHIPPING POINTS CLICK ON NEW ENTRIES

Page 110 SHIPPING CONDITION – 01 LOADING GROUP – 0001 PLANT – 8888 PROPOSED SHIPPING POINT – 9999 MANUAL SHIPPING POINT – 9999 AND SAVE THE DOCUMENT CREATE A CUSTOMER MASTER:TO CREATE A CUSTOMER MASTER – XD01 TO MODIFY A CUSTOMER MASTER – XD02 TO DISPLAY A CUSTOMER MASTER – XD03 WITH CUSTOMER ACCOUNT GROUP – 0001 (SOLD TO PARTY) ACCOUNT GROUP – SOLD TO PARTY 0001 COMPANY CODE – 9999 SALES ORGANISATION – 9999 DISTRIBUTION CHANNEL – A1 DIVISION – B1 AND PRESS ENTER ENTER CUSTOMER ADDRESS TRANSPORTATION ZONE – ALL ZEROS LAST ONE (FOR EXAMPLE 00000…1) AND PRESS ENTER CLICK ON COMPANY CODE DATA GO TO ACCOUNTS MANAGEMENT TAB RECON. ACCOUNT – 140000 SORT KEY – 001 PAYMENT TRANSACTION – 0001 SALES AREA DATA GO TO SALES TAB

Page 111 SALES DISTRICT – 000001 SALES OFFICE – 1000 SALES GROUP – 001 CUSTOMER GROUP – 01 CLICK ON SHIPPING TAB DELIVERY PRIORITY – 01 SHIPPING CONDITION – 01 DELIVERY POINT – 1000 BILLING DOCUMENT TAB INVOICING DATES – 01 INVIOCING LIST DATES – 01 INCO TERMS – CIF AND ENTER DESCRIPTION ALSO TAX CLASSIFICATION – 0 AND SAVE THE CUSTOMER MASTER CREATE MATERIAL MASTER – MM01 SELECT MATERIAL TYPE – FINISHED PRODUCT CLLICK ON THE FOLLOWING ORGANISATIONAL LEVELS: o

BASIC DATA 1

o

SALES ORG DATA 1

o

SALES ORG DATA2

o

SALES GENERAL PLANT DATA

o

PURCHASING

o

WAREHOUSE DATA STORAGE 1

o

WAREHOUSE DATA STORAGE 2

o

ACCOUNTING1 AND PRESS ENTER

ENTER PLANT

Page 112 ENTER STORAGE LOCATION ENTER SALES ORGANISATION ENTER DISTRIBUTION CHANNEL AND PRESS ENTER SALES ORG DATA 1: DIVISION – 00 DELIVERY PLANT – 1000 TAX CLASSIFICATION – 0 SALES ORG DATA 2: MATERIAL STATIC GROUP – 1 MATERIAL PRICING GROUOP – 01 ACCOUNT ASSIGNMENT GROUP – 03 ITEM CATEGORY GROUP – NORM AND PRESS ENTER 01 – SYSTEM WILL CHECK THE AVAILABILITY STOCK (DAILY REQUIREMENT) SALES GENEAL PLANT DATA: TRANSPORTATION GROUP – 0001 LOADING GROUP – 0001 AND PRESS ENTER ACCOUNTING 1: VALUATION CLASS – 7920 AND PRESS ENTER EXTEND THE MATERIAL TO ANOTHER PLANT: COPY AND SAVE MAINTAIN THE STTOCK IN THE SUPPLYING PLANT – MB1C MOVEMENT TYPE – 501 PLANT – 1000 STORAGE LOCATION – 0001 ENTER MATERIAL AND QUANTITY AND SAVE

Page 113 SETUP STOCK TRANSPORT ORDER: SPRO – IMG – MATERIAL MASTERR – PURCHASING – PURCHASE ORDERR – SETUP STOCK TRANSPORT ORDER – DEFINE SHIPPING DATA FOR PLANTS SELECT THE SHIPPING PLANT CLICK ON DETAILS AND MAINTAIN SALES ORGANISATION

DISTRIBUTION CHANNEL

1000

DIVISION

10

00

AND SAVE SELECT THE RECEIVING PLANT – 1100 CLICK ON DETAILS AND MAINTAIN THE CUSTOMER NUMBER ONLY AS 1100 PLANT IS A CUSTOMER TO THE SUPPLYING PLANT TO THE 1000 CUSTOMER NUMBER 1400 AND SAVE NOTE : THE ABOVE ALL THE STEPS ARE COMMON FOR THE INTRA AND INTER CROSS COMPANY STOCK TRANSFER. CREATING CHECKING RULE: THE CHECKING RULE B – SD DELIVERY IS USED FOR CROSS COMPANY STOCK TRANSFER RP – REPLINISHMENT IS USED FOR INTRA COMPANY STOCK TRANSFER. THIS RULE DEFINES THE CHECKING PROCEDURE TO BE USED FOR THE AVAILABILITY CHECK (STOCK LEVELS OF THE MATERIALS) IN INDIVIDUAL APPLICATIONS. DEFINE CHECKING RULE: MAINTAIN AVAILABILITY CHECK – 01 AND CHECKING RULE B FOR INTER OR CROSS COMPANY STOCK TRANSFER. 01 – RP – INTRA STOCK TRANSFER ASSIGN DELIVERY TYPE AND CHECKING RULE DOCUMENT TYPE UB

PLANT 1000

DELIVERY TYPE NL

CHECKING RULE RP

-

INTRA

Page 114 UB

1100

--

RP

-

INTRA

NB

1000

NLCC

B

-

INTER

NB

1100

--

--

-

INTER

ASSIGN DOCUMENT TYPE, ONE STEP PROCEDURE, UNDER DELIVERY TOLERANCE: SUPPLYING PLANT

RECEIVING PLANT

DOCUMENT TYPE

ONE STEP

INTRA – 1000

1100

UB

CLICK – ONE STEP

INTER – 1000

1100

NB

WITHOUT CLICK – TWO STEP

Page 115 07/12/2010 STEPS TO PERFORM STOCK TRANSPORT ORDER (STO) (INTRA COMPANY STOCK TRANSPORT ORDER – TWO STEP PROCESS): CREATE STO – ME21N SELECT STOCK TRANSPORT ORDER ENTER SUPPLYING PLANT – 1000 ENTER PURCHASING ORGANISATION – 001 ENTER COMPANY CODE – 1000 ITEM – U ENTER MATERIAL ENTER QUANTITY ENTER RECEIVING PLANT – 1100 ENTER STORAGE LOCATION – 0001 AND THEN PRESS ENTER GO TO ITEM DETAISL THEN GO TO SHIPPING TAB AND CHECK THE DATA AND SAVE WITH REFERENCE TO STOCK TRANSPORT ORDER CREATE SALES DELIVERY – VL10B OR VL10D SHIPPING PLANT – 1000 DELIVERY CREATION DATE POSTING DATE AND EXECUTE SELECT THE LINE ITEM CLICK CREATE DELIVERY IN BACK GROUND TAB THE SYSTEM DISPLAYS ANOTHER LINE ITEM WHERE SALES DELIVERY IS CREATED. SELECT THE LINE ITEM CLICK ON DETAILS NOTE DOWN SALES DOCUMENT NO IS NOTHING BUT DELIVERY NUMBER CREATE OUTBOUND DELIVERY – VL02N OUTBOUND DELIVERY – ENTER THE SALES DELIVERY NUMBER AND PRESS ENTER

Page 116 CLICK ON PICKING TAB OVERALL PICK STATUS IS A – NOT YET PICKED B – PARTIALLY PICKED C – FULLY PICKED ENTER THE PICKED QUANTITY CLICK ON GOODS MOVEMENT DATE TAB MOVEMENT TYPE – 641 SYSTEM DISPLAYS TOTAL GOODS MOVEMENT STATUS IS A – NOT YET STARTED SELECT THE LINE ITEM AND CLICK ON POST GOODS ISSUE (PGI) MAINTAIN STOCK OVERVIEW – MMBE THE STOCK REDUCES AT THE SUPPLYING PLANT AND DISPLAYS AS OPENING ORDER STOCK AS RECEIVINGPLANT. TO CREATE GR – MIGO RECEIVING PLANT – 1100 AND SAVE MONITOR – MMBE STOCK TRANSPORT ORDER IS ONE STEP PROCESS COMPLETE TWO STEP PROCESS FOR STOCK TRANSPORT ORDER: CREATE STO – ME21N CREATE DELIVERY – WITH REFERENCE TO STO – VL10B OR VL10D MONITOR – MMBE THE STOCK REDUCES SUPPLYING PLANT AND REDUCES OREDER STOCK AT RECEIVING PLANT CREATE OUTBOUND DELIVERY – VL02N MOVEMENT TYPE – 647 CLICK ON POST GOODS ISSUE

Page 117 MONITOR – MMBE WITHOUT GR REQUIRED FOR ONE STEP PROCESS DOCUMENT FLOW – VL02N ENER THE DOCUMENT NUMBER AND PRESS ENTER. GO TO MENU BAR – ENVIRONMENT – CLICK ON DOCUMENT FLOW OR F7 OR DOCUMENT FLOW TAB OR F7 SYSTEM DISPLAYS STOCK TRANSPORT ORDER DELIVERY STATUS – COMPLETED PICKING REQUEST – COMPLETED POST GOODS ISSUE – COMPLETED AUTOMATIC ACCOUNT DETERMINATION (MM INTEGRATIONWITH FI): 1. MATERIAL MASTER

MATERIAL TYPE

VLAUATION CLASS

ACCOUNT CATEGOR REFERENC E

G/L ACCOUNT

2. VALUATION AREA OR PLANT

COMPANY CODE

CHART OF ACCOUNTS INT

3. VALUATION CLASS

ROH

HALB

FERT

COMPANY CODE

VALUATION CLASS VALUATION CLASS

VALUATION GROUPING CODE

Page 118 4. WE01, WE06, WE07

KON

BSX

GBB

WRX

FRL

G/L ACCOUNT

TRANSACTION KEYS: BSX – STOCK POSTING (M.T. – 101) BSA – INITIAL ENTRY OF STOCK BALANCES (M.T. – 561) VBR – GOODS ISSUE TO COST CENTER (M.T. – 201) ZOB – GOODS RECEIPT WITHOUT PURCHASE ORDER (M.T. – 501) KON – CONSIGNMENT LIABILITIES OR PAYABLES (M.T. – 201 K) PIP – PIPE LINE LIABILITIES (M.T. – 201 P) WRX – GR / IR CLEARING ACCOUNT INV – PHYSICAL INVENTORY DIFFERENCES RKA – INVOICE REDUCTION IN INVOICE VERIFICATION KBS – PURCHASE ORDER WITH ACCOUNT ASSIGNMENT VBO – CONSUMPTION FROM STOCK OF MATERIAL PROVIDED TO VENDOR (SUB CONTRACTING) GBB – OFFSETTING ENTRY FOR INVENTORY POSTING OR STOCK POSTING. THE TRANSACTION KEYS ZOB, BSA, VBR, INV WILL COMES UNDER GBB. FR1 – FREIGHT CLEARING PRD – PRICE DIFFERENCES

Page 119 08/12/2010 CHART OF ACCOUNTS (INT):A CHART OF ACCOUNTS PROVIDES A FRAME WORK FOR THE RECORDING OF VALUES TO ENSURE AND ORDERLY RENDERING OF ACCOUNTING DATA. THE G/L ACCOUNS IT CONTAINS ARE USED BY ONE OR MORE COMPANY CODES. FOR EACH G/L ACCOUNT THE CHRT OF ACCOUNTS CONTAINS THE ACCOUNT NUMBER, ACCOUNT NAME AND THE TECHNICAL INFORMTION. A CHART OF ACCOUNTS MUST BE ASSIGNED TO EACH COMPANY CODE. THIS CHART OF ACCOUNTS IS IT OPERATE TO CHART OF ACCOUNTS AND IS USED IN BOTH FINANCIAL ACCOUNTING AND COST ACCOUNTING WHICH ARE CREATED BY FINANCIAL CONSULTANTS (FI). VALUATION GROUPING CODE: THE MAIN FUNCTION OF VALUATION GROUPING CODE IS TO DETERMINE THE G/L ACCOUNTS TO WHICH A GOODS MOVEMENT IS POSTED. THE VALUATION GROUPING CODE IS ALSO CALLED AS VALUATION MODIFICATION. TRANSACTION / EVENT KEYS: - THESE ARE USED TO DETERMINE ACCOUNTS OR POSTING KEYS FOR LINE ITEMS WHICH ARE CREATED AUTOMATICALLY BY THE SYSTEM. THE TRANSACTION KEYS ARE CREATED IN THE SYSTEM AUTOMATICALLY WHICH CANNOT BE CHANGED BY THE USER. THIS KEY IS USED TO DETERMINE AUTOMATIC ACCOUNT DETERMINATION FOR VARIOUS MATERIALS AND INVOICE POSTINGS. ACCOUNT DETERMINATION: - ACCOUNT DETERMINATION IS AN AUTOMATIC FUNCTION THAT DETERMINES ACCOUNTS FOR POSTING AMOUNTS IN FINANCIAL ACCOUNTING. VALUE STRING OR POSTING STRING: - IT INDICATES THE POSTING RULES THAT ALWAYS CONTAINS THE SAME ACCOUNT ASSIGNMENT CHARACTERISTICS FOR A CERTAIN TRANSACTION OR EVENT KEYS FOR EXAMPLE GOODS MOVEMENT OR INVOCIE RECEIPT. CONFIGURATION: SPRO – IMG – MATERIAL MASTER – VALUATION ACCOUNT – ASSIGNMENT – ACCOUNT DETERMINATION – ACCOUNT DETERMINATION WITHOUT WIZARD – DEFINE VALUATION CONTROL ACTIVATE VALUATION GROUPING CODE – ACTIVATE AND SAVE SPRO – IMG – MATERIAL MASTER – VALUATION ACCOUNT – ASSIGNMENT – ACCOUNT DETERMINATION – ACCOUNT DETERMINATION WITHOUT WIZARD – GROUPING TOGETHER VALUATION AREAS PLANT 1000

COMPANY CODE 1000

CHART OF ACOUNTS INT

VAL GROUP 0001 CHANGE TO A1B1

Page 120 AND SAVE SPRO – IMG – MATERIAL MASTER – VALUATION ACCOUNT – ASSIGNMENT – ACCOUNT DETERMINATION – ACCOUNT DETERMINATION WITHOUT WIZARD – DEFINE VALUATION CLASSES CLICK ON ACCOUNT CATEGORY REFERENCE o

ACCOUNT CATEGORY REFERENCE ESTABLISHES A RELATIONSHIP BETWEEN A VALUATION CLASS AND MATERIAL TYPE. ONE ACCOUNT CATEGORY REFERENCE LINK TO SINGLE OR MULTIPLE VALUATION CLASSES AND MATERIAL TYPES.

CLICK ON NEW ENTRIES ZROH – ACCOUNT CATEGORY REFERENCE FOR RAW MATERIALS AND SAVE AND CLICK ON GO BACK GO TO VALUATION CLASS o

THE MAIN FUNCTION OF VALUATION CLASS IS TO DETERMINE THE G/L ACCOUNT IN WHICH THE GOODS MOVEMENT IS POSTED. ONE VALUATION CLASS IS LINKED WITH ONE G/L ACCONT OR MULTIPLE G/L ACCOUNTS.

CLICK ON NEW ENTRIES 1234

ZROH VALUATION CLASS FOR RAW MATERIALS AND PRESS ENTER AND SAVE

AND CLICK ON GO BACK IT MEANS THE VALUATION CLASS 1234 IS LINKED WITH ACCOUNT CATEGORY REFERENCE ZROH. MATERIAL TYPE / ACCOUNT CATEGORY REFERENCE: SELECT THE MATERIAL TYPE AND MAINTAIN ACCOUNT CATEGORY REFERENCE ZROH ROH – CHANGE ZROH AND THEN PRESS ENTER AND SAVE IT MEANS MATERIAL TYPE ROH IS LINKED WITH ACCOUNT CATEGORY REFERENCE ZROH WHEN WE CREATED A MATERIAL MASTER WITH MATERIAL TYPE ROH THE SYSTEM AUTOMATICALLY TAKES A VALUATION CLASS 1234 IN THE MATERIAL MASTER. CONFIGURATION AUTOMATIC POSTINGS:CLICK ON CANCEL TAB CLICK ON ACCOUNT ASSIGNMENT TAB SYSTEM DISPLAYS MATERIAL MANAGEMENT POSTING

Page 121 TRANSACTION CODE : OBYC CREATE A MATERIAL MASTER – MM01 IN ACCOUNTING1 THE SYSTEM DISPLAYS ON VALUATION CLASS – 1234 CREATE A PURCHASE ORDER – ME21N GOODS RECEIPT WITH MOVEMENT TYPE – 101 SYSTEM DISPLAYS ACCOUNT DETERMINATION FOR ENTRIES INT BSX _ _ 1234 NOT POSSIBLE. WHERE INT – CHART OF ACCOUNTS BSX – TRANSACTION KEY 1ST _ - VALUATION GROUPING CODE 2ND _ - ACCOUNT GROUPING CODE 1234 – VALUATION CLASS GO TO OBYC SELECT BSX DOUBLE CLICK CHART OF ACCOUNTS – INT THEN PRESS ENTER AND SAVE VALUATION CLASS 1234

G/L ACCOUNT 300000

AND SAVE CREATE A GOODS RECEIPT SYSTEM DISPLAYS ACCOUNT DETERMINATION FOR ENTRY INT WRX A1B1 _ 1234 NOT POSSIBLE GO TO OBYC SELECT WRX AND DOUBLE CLICK ENTER CHART OF ACCOUNTS FOR INT VALUATION MODIFICATION A1B1 AND SAVE

VALUATION 1234

G/L ACCOUNT 191100

Page 122 CREATE A GOODS RECEIPT WITH MOVEMENT TYPE – 101 BSX – 300000 WRX – 191100 GO TO MB03 ENTER MATERIAL DOCUMENT ENTER FISCAL YEAR AND PRESS ENTER CLICK ON ACCOUNTING DOCUMENTS CLICK ON DOCUMENT NUMBER SYSTEM DISPLAYS ACCOUNT HEAD WITH DEBIT AMOUNT AND CREDIT AMOUNT.

Page 123 09/12/2010 GOODS RECEIPT WITHOUT PURCHASE ORDER – MB1C MOVEMENT TYPE – 501 PLANT – 1000 STORAGE LOCATION – 0001 THEN PRESS ENTER ENTER MATERIAL AND QUANTITY AND SAVE SYSTEM DISPLAYS ACCOUNT DETERMINATION FOR ENTRY INT GBB A1B1 ZOB 1234 NOT POSSIBLE GO TO OBYC SELECT GBB THEN DOUBLE CLICK ENTER CHART OF ACCOUNTS INT AND THEN PRESS ENTER VALUATION

GENERAL

VALUATION

DEBIT

CREDIT

MODIFICATION

MODIFICATION

CLASS

ACCOUNT

ACCOUNT

A1B1

ZOB

1234

400020

400020

AND SAVE AFTER GOODS RECEIPT TRY TO SAVE SYSTEM DISPLAYS GOODS RECEIPT WITHOUT PURCHASE ORDER BSX – 300000 GBB / ZOB – 400020 INITIAL ENTRY OF STOCK POSTINGS – MB1C: MOVEMENT TYPE – 561 PLANT – 1000 STORAGE LOCATION – 0001 AND THEN PRESS ENTER ENTER MATERIAL AND QUANTITY AND THEN SAVE

Page 124 SYSTEM DISPLAYS ACCOUNT DETERMINATION FOR ENTRY INT GBB A1B1 BSA 1234 NOT POSSIBLE GO TO OBYC SELECT GBB AND THEN DOUBLE CLICK ENTER CHART OF ACCOUNT INT A1B1

BSA

1234

39999

399999

AND SAVE BSX – 300000 GBB / BSA - 399999 GO TO MB03 – TO SEE THE ACCOUNT INFORMATION GOODS ISSUE TO COST CENTER – MB1A : MOVEMENT TYPE – 201 PLANT – 1000 STORAGE LOCATION – 0001 AND PRESS ENTER ENER COST CENTER ENTER MATERIAL AND QUANTITY AND SAVE SYSTEM DISPLAYS ACCOUNT DETERMINATION FOR ENTRY INT GBB A1B1 VBR 1234 NOT POSSIBLE GO TO OBYC SELECT GBB AND DOUBLE CLICK ENTER CHART OF ACCOUNTS INT A1B1

VBR

AND SAVE GO TO GOODS ISSUE SAVE BSX – 300000

1234

100000

100000

Page 125 GBB / VBR – 4000000 WHILE POSTING PHYSICAL INVENTORY DIFFERENCES – MI07 : CREATE – MI01 CREATE – MI04 ACCOUNT DETERMINATION FOR ENTRY INT GBB A1B1 INV 1234 NOT POSSIBLE GO TO OBYC SELECT GBB AND DOUBLE CLICK ENTER CHART OF ACCOUNTS INT A1B1

INV

1234

233000

283000

AND SAVE GO TO – MI07 BSX – 300000 GBB / INT – 233000 / 283000 GOODS ISSUE FOR SCRAPING – MB1A : MOVEMENT TYPE – 551 PLANT – 1000 STORAGE LOCATION – 0001 AND PRESS ENTER ENTER MATERIAL AND QUANTITY AND SAVE SYSTEM DISPLAYS ACCOUNT DETERMINATION FOR ENTRY INT GBB A1B1 VNG 1234 NOT POSSIBLE VNG IS A TRANSACTION KEY USED FOR WITHDRAWL FOR SCRAPING WITH MOVEMENT TYPE 551. GO TO OBYC SELECT GBB AND DOUBLE CLICK ENTER CHART OF ACCUNTS INT

Page 126 A1B1

VNG

1234

400001

AND SAVE GO TO GOODS ISSUE FOR SCRAPING TRY TO SAVE BSX – 300000 GBB / VNG – 400001

400001

Page 127 10/12/2010 MM INTEGRATION WITH PRODUCTION PLANNING (PP): MRP: - STANDS FOR MATERIAL REQUIREMENT PLANNING. A SET OF TECHNIQUES THAT CONTAIN BOM DATA, INVENTORY DATA AND MASTER PRODUCTION SHCEDULE TO CALCULATE THE REQUIREMENTS FOR A MATERIAL IS CALLED ON MRP. MRP GROUP: - THE MRP GROUP CONTAINS ALL THE MATERIALS FROM THE POINT OF VIEW OF MRP FOR ASSIGNING SPECIAL CONTROL PARAMETERS FOR THE TOTAL PLANNING RUN. THESE CONTROL PARAMETERS INCLUDE, FOR EXAMPLE, THE STRATEGY GROUP, THE CONSUMPTION MODE, AND THE PLANNING HORIZON. MRP TYPE: - KEY THAT DETERMINES WHETHER AND HOW THE MATERIAL IS PLANNED. YOU HAVE THE FOLLOWING OPTIONS: -

MANUAL REORDER POINT PLANNING

-

AUTOMATIC REORDER POINT PLANNING

-

FORECAST-BASED PLANNING

-

MATERIAL REQUIREMENTS PLANNING WITH FORECASTS FOR UNPLANNED CONSUMPTION

-

MASTER PRODUCTION SCHEDULING (MPS)

MRP CONTROLLER: - SPECIFIES THE NUMBER OF THE MRP CONTROLLER OR GROUP OF MRP CONTROLLERS RESPONSIBLE FOR MATERIAL PLANNING FOR THE MATERIAL. LOT SIZE (MATERIALS PLANNING):- KEY THAT DETERMINES WHICH LOT-SIZING PROCEDURE THE SYSTEM USES WITHIN MATERIALS PLANNING TO CALCULATE THE QUANTITY TOBE PROCURED OR PRODUCED. LOT-SIZING PROCEDURE: - A PROCEDURE IN MATERIAL REQUIREMENTS PLANNING USED TO CALCULATE ORDER AND PRODUCTION QUANTITIES (LOT SIZES). LOT-SIZING PROCEDURES ARE DIVIDED INTO THE FOLLOWING GROUPS: -

STATIC

-

PERIOD

-

OPTIMUM

SCHEDULING MARGIN KEY: - KEY THAT THE SYSTEM USES TO DETERMINE THE FLOATS REQUIRED FOR SCHEDULING AN ORDER. WE DEFINE THE FOLLOWING FLOATS WITH THE SCHEDULING MARGIN KEY. -

OPENING PERIOD

Page 128 -

FLOAT AFTER PRODUCTION (ONLY IN THE CASE OF IN-HOUSE PRODUCTION).

-

FLOAT BEFORE PRODUCTION (ONLY IN THE CASE OF IN-HOUSE PRODUCTION).

-

RELEASE PERIOD (ONLY IN THE CASE OF PRODUCION ORDER MANAGEMENT).

FLOATS ARE MAINTAINED IN WORK DAYS. PLANNING TIME FENCE: - IT IS USED TO CONTROL THE MASTER PLANNING FOR FURTHER PLANNING WITH IN THE PLANNING TIME FENCE TIME IS CALLED PLANNING TIME FENCE. REORDER POINT: - REORDER POINT IS A CRITICAL STOCK LEVEL WHICH IS SET BASED ON THE CONSUMPTION VALUES OF THE MATERIAL AND PLANNED DELIVERY TIME. WHENEVER THE STOCK FALLS BELOW THE REORDER POINT IN THE PLANNING RUN THE SYSTEM AUTOMATICALLY GENERATES THE REQUIREMENTS AND THOSE REQUIREMENTS ARE CONVERTED INTO PROCUREMENT PROPOSALS. BASICALLY REORDER POINT IS SELECTED FOR THE MATERIALS DEPENDING UPON THE CONSUMPTION VALUE OF THE MATERIAL AND THE LEAD TIME FOR DELIVERY. THE REORDER POINT SHOULD BE GREATER THAN OR EQUAL TO SAFETY STOCK AND THE REORDER QUANTITY IS AVAILABLE FOR PLANNING AND CAN BE TREATED AS AN AVAILABLE STOCK. THEY ARE TWO TYPES OF REORDER POINT PLANNING: -

MANUAL REORDER POINT PLANNING

-

AUTOMATIC REORDER POINT PLANNING

MANUAL REORDER POINT PLANNING:- IN THIS CASE OF MANUAL REORDER POINT PLANNING, THE REORDER POINT IS SELECTED MANUALLY BASED ON THE CONSUMPTION VALUES OF THE MATERIAL AND THE LEAD TIME FOR THE DELIVERY. AUTOMATIC REORDER POINT PLANNING:- IN THIS CASE OF AUTOMATIC REORDER POINT PLANNING, THE REORDER PIONT IS SELECTED AUTOMATICALLY THAT IS THE SYSTEMS SELECT THE REORDER POINT AUTOMATICALLY BASED ON THE CONSUMPTION VALUES OF THE MATERIAL AND LEAD TIME FOR DELIVERY. SO IF WE WANT TO SELECT THE AUTOMATIC REORDER POINT, THEN A FORECASTING VIEW MUST BE SELECTED IN THE MATERIAL MASTER WHERE WE MAINTAIN CONSUMPTION VALUES OF THE MATERIAL. FORECAST-BASED PLANNING: - SPECIAL PROCEDURE IN CONSUMPTION-BASED PLANNING WHICH IS BASED ON FUTURE REQUIREMENTS PREDICTIONS CALCULATED BY THE FORECAST. CONSUMPTION BASE PLANNING: - WHICH PROCESSING MONTHLY, QUARTERLY, HALF-YEARLY AND ANNUALLY PLANS INDEPENDENT REQUIREMENTS ARE CREATED BY PRODUCTION PLANNING AND CONTROL WHICH ARE NOT TRANSFERRED FROM SALES AND OPERATIONAL PLANNING. THE INDEPENDENT REQUIREMENTS ARE ENTERED IN THE PLANNING TABLE BY THE PRODUCTION PLANNER IN THE PLANNING HORIZON. THESE REQUIREMENTS FURTHER CONVERTED INTO PLANNED ORDERS BY

Page 129 RUNNING MRP. WHICH ARE FURTHER CONVERTED INTO PURCHASE REQUISITIONS AND PURCHASE ORDERS. CONFIGURATION SETTINGS:SPRO – IMG – MM – CONSUMPTION BASED PLANNING – PLANT PARAMETERS – CARRY OUT OVERALL MAINTENANCE OF PLANT PARAMETERS CLICK ON COPY FROM PLANT – 1000 TO PLANT – 1100 CLICK ON COPY TAB GO BACK SPRO – IMG – MM – CONSUMPTION BASED PLANNING – PLANT PARAMETERS – MRP GROUPS – CARRY OUT OVERALL MAINTENANCE OF MRP THE MRP GROUP DEFINES HOW THE MATERIALS PROCESS FOR PLANNING. PLANT – 1100 CLICK ON COPY FROM PLANT – 1000 MRP GROUP – 0000 TO PLANT – 1100 MRP GROUP – 1100 CLICK ON COPY TAB GO BACK SPRO – IMG – MM – CONSUMPTION BASED PLANNING – PLANT PARAMETERS – DEFINE MRP GROUP FOR EACH MATERIAL TYPE CLICK ON NEW ENTRIES MATERIAL TYPE

PLANT

MRP GROUP

ROH

1100

1100

SAVE

Page 130 SPRO – IMG – MM – CONSUMPTION BASED PLANNING – PLANT PARAMETERS – NUMBER RANGES – DEFINE NUMBER RANGES FOR PLANNING PLANT – DEFINE NUMBER RANGES FOR MANUAL PROCESSING THE NUMBER RANGES COPIED FROM THE PLANNED PARAMETERS. SPRO – IMG – MM – CONSUMPTION BASED PLANNING – PLANT PARAMETERS – MASTER DATA – DEFINE MRP CONTROLLER IT IS A USER FROM MATERIAL PLANT CLICK ON NEW ENTRIES PLANT – 1000 MRP CONTROLLER – 123 ENTER DESCRIPTION – MRP CONTROLLER CHECK MRP TYPES PD – MRP VB – MANUAL REORDER POINT PLANNING VM – AUTOMATIC REORDER POINT PLANNING PROCUREMENT PROPOSALS DEFINE CONVERSION OF PLANNED ORDERS INTO PURCHASE REQUISITIONS CLICK ON NUMBER OF PLANNED ORDERS TAB MAKE SURE THAT THE PLANT IS MAINTAINED WITH NUMBER OF PLANNED ORDERS FOR EXAMPLE 500 AND SAVE GO BACK AND CLICK ON PURCHASE REQUISITION ITEM CLICK ON NEW ENTRIES OBJECT TYPE 2

DOCUMENT TYPE NB

ITEM NO PURCHASE REQUISITION 10

AND SAVE DEFINE CONVERSION OF PURCHASE REQUISITION INTO PURCHASE ORDER DEF. VALUE

REF. PURCHASE REQUISITION

ASSIGN PUR.REQ.

SAVE PO

Page 131 01

ACTIVATE

ACTIVATE

ACTIVATE

AND SAVE CREATE MATERIAL MASTER – MM01 SELECT VIEWS BASIC DATA1, MRP1, MRP2, MRP3, PURCHASSING, GENERAL PLANT DATA / STORAGE1, GENERAL PLANT DATA / STORAGE2, ACCOUNTING1 AND PRESS ENTER ENTER PLANT – 1000 ENTER STORE LOCATION – 0001 AND PRESS ENTER MATERIAL – STEEL MRP1: ENTER CREATED MRP GROUP – 0000 MRP TYPE – PD MRP CONTROLLER – 000 LOT SIZE – EX (LOT-FOR-LOT ORDER QUANTITY) AND PRESS ENTER MRP2: PROUCREMENT TYPE – F (DEFAULT) PLANNED DELIVERY TIME – 10 GR PROCESSING TIME – 5 SCHEDULING MARGIN KEY IS A KEY WHICH IS USED FOR SCHEDULING AN ORDER – 000 MRP3: PERIOD INFICATOR – M (MONTHLY) AVAILABILITY CHECK – 01 ACCOUNTING1: PRICE CONTROL – V

Page 132 CREATE PIR (PLANNED INDEPENDENT REQUIREMENTS) – MD61 : ENTER THE MATERIAL – 1267 MRP AREA (PLANT) – 1000 PLANT – 1000 VERSION – 00 PLANNING HORIZON FROM DATE – ENTER TODAY’S DATE TO DATE – ENTER DATE PLANNED PERIOD – M AND THEN PRESS ENTER ERROR MESSAGE DISPLAY IN SYSTEM NO REQUIREMENTS TYPE EXISTS FOR MATERIAL 1267 IN PLANT – 1000 CLICK ON USER PARAMETERS (IN 4.7 VERSION DISPLAY IS – REQUIREMENT PARAMETERS) REQUIREMENT TYPE IS LSF (MAKE TO STOCK PRODUCTION) AND PRESS ENTER TABLE ENTER THE MONTHLY REQUIREMENTS FROM PLANNING DATE AND TO DATE GO TO SCHEDULE LINE TOTAL PLANNING QUANTITY DISPLAYS IN SYSTEM AND SAVE FURTHER THESE REQUIREMENTS CONVERTED INTO PLANNED ORDERS BY RUNNING MRP – MD03: MATERIAL – 1267 MRP AREA – 1000 PLANT – 1000 MRP CONTROL PARAMETERS: PROCESSING KEY – NETCH

Page 133 CREATE PURCHAS REQUISITION – 3 DELIVERY SCHEDULES – 3 CREATE MRP LIST – 1 PLANNING MODE – 1 SCHEDULING – 1 PLANNING DATE DISPLAY RESULTS BEFORE THEY ARE SAVED ACTIVATE AND SAVE

Page 134 11/12/2010 MD04 ENTER MATERIAL – 1267 MRP AREA – 1000 PLANT – 1000 AND PRESS ENTER SELECT THE LINE ITEM PLANT AND CLICK ON DETAILS AFTER THAT CLICK ON CONVERT PLANNED ORDER TO PURCHASE REQUISITION THEN SAVE PLANNED REPLACE WITH PURCHASE REQUISITION SELECT THE LINE ITEM OF THE PURCHASE REQUISITION AND CLICK ON DETAILS AFTER THAT CLICK ON CONVERT PURCHASE REQUISITION TO PURCHASE ORDER CREATE PURCHASE ORDER SYSTEM WILL GIVE PURCHASE ORDER SCREEN AFTER CREATION PURCHASE ORDER GO TO GR / IR GO TO SEPARATE SCREEN CREATE GOODS RECEIPT – MIGO REORDER POINT PLANNING: 1. AUTOMATIC REORDER POINT: CREATEA A MATERIAL MASTE – MM01 SELECT INDUSTRY SECTOR – MECHANICAL SELECT MATERIAL TYPE – RAW MATERIAL SELECT VIEWS – BASICA DATA1, MRP1, MRP2, MRP3, FORECASTING, PURCHASING, GENERAL PLANT DATA / STORAGE1, GENERAL PLANT DATA / STORAGE2, ACCOUNTING1 MRP1:

Page 135 MRP GROUP – 0000 MRP TYPE – VM MRP CONTROLLER – 000 LOT SIZE – FX (FIXED ORDER QUANTITY) FIXED LOT SIZE – 500 MRP2: PROCUREMENT TYPE – F PLANNED DELIVERY TIME – 10 GR PROCESSING TIME – 5 SCHEDULING KEY – 000 MRP3: PERIOD INDICATOR – M AVAILABILITY CHECK – 01 FORECASTING: CLICK ON CONSUMPTION VALUES PERIOD

TOTAL CONSUMPTION

12 2010

10

11 2010

20

CLICK ON MAIN DATA CLICK ON EXECUTE FORECAST SYSTEM WILL ASK AND SELECT THE FORECAST M 12 2010 AND PRESS ENTER CLICK ON EXECUTE FORECASTING AGAIN CLICK ON EXECUTE FORECASTING NOW SYSTEM DISPLAYS REORDER POINT VALUE ACCOUNTING1:

Page 136 VALUATION CLASS – 3000 PRICE CONTROL – V AND PRESS ENTER AND CLICK ON YES INITIATING THE STOCKS FOR THE MATERIALS – MB1C : MOVEMENT TYPE – 501 PLANT – 1000 STORE LOCATION – 0001 AND PRESS ENTER ENTER MATERIAL AND QUANTITY AND SAVE GOODS ISSUE TO COST CENTER – MB1A : MOVEMENT TYPE – 201 PLANT – 1000 STORE LOCATION – 0001 AND PRESS ENTER ENTER COST CENTER, ENTER MATERIAL AND ENTER QUANTITY AND SAVE GO TO MD03 MATERIAL – 1277 MRP AREA – 1000 PLANT – 1000 PROCESSING KEY – NETCH CREATE PURCHASE REQUISITION – 3 DELIVERY SCHEDULES – 3 CREATE MRP LIS – 1 PLANNING MODE – 1 SCHEDULING – 1

Page 137 SELECT DISPLAY RESULTS ABOVE AND PRESS ENTER AND SAVE GO TO MD04 PLANNED ORDER CONVERT TO PURCHASE REQUISITION PLANNED ORDER CONVERT TO PURCHAS ORDER AND CREATE GOODS RECEIPT 2. MANUAL REORDER POINT: CREATE A MATERIAL MASTER NO FORECASTING AND SAME AS AUTOMATIC REORDER POINT MRP1: MRP TYPE – VB REORDER POINT – 50 LIT SIZE – HB – REPLINISH TO MAXIMUM STOCK LEVEL MAXIMUM STOCK LEVEL – 600 GOODS RECEIPT – MB1C MOVEMENT TYPE - 501 ENTER MATERIAL AND QUANTITY AND SAVE GOODS ISSUE – MB1A MOVEMENT TYPE – 201 ENTER COST CENTER, ENTER MATERIAL AND ENTER QUANTITY AND SAVE RUN MRP – MD03: AVAILABILITY SOCK – 40 TO CREATE PLANNED ORDER – 600 SAME AS PROCEDURE ABOVE FORECAST BASED PLANNING: MATERIAL MASTER MRP TYPE – VV – AUTOMATIC REORDER POINT PLANNING

Page 138 LOT SIZE – VX EXECUTE FORECAST – MP30 MATERIAL – 1277 MRP AREA – 1000 PLANT – 1000 AND PRESS ENTER CLICK ON HISTORICAL VALUES SYSTEM DISPLAYS PREVIOUS CONSUMPTION VALUES GO TO MD03 GO TO MD04

Page 139 12/12/2010 LSMW (LEGACY SYSTEM MIGRATION WORK BENCH):LSMW IS AN ABAP TOOL USED TO MIGRATE THE DATA FROM NON SAP ENVIRONMENT TO SAP ENVIRONMENT BY PERFORMING SEQUENCE OF STEPS. THE TRANSACTION CODE TO RUN IS LSMW IS LSMW. DESCRIPTION

FIELD NAME

FIELD LENGTH

MATERIAL NUMBER

MATNR

18

IND. SECTOR

MBRSH

1

MATERIAL TYPE

MTART

4

BASIC DATA 1

KZSEL01

1

BASIC DATA 2

KZSEL02

1

PURCHASING

KZSEL04

1

GENERAL PLANT DATA STORAGE 1

KZSEL12

1

GENERAL PLANT DATA STORAGE 2

KZSEL13

1

ACCOUNTING 1

KZSEL17

1

PLANT

WERKS

4

STORAGE LOCATION

LGORT

4

MATERIAL DESCRIPTION

MAKTX

10

BASIC UOM

MEINS

2

MATERIAL GROUP

MATKL

5

PURCHASING GROUP

EKGRP

3

SELF LINE ED

IPRKZ

1

VALUATION CLASS

BKLAS

4

PRICE CONTROL

VPRSV

1

PRICE UNIT

PEINH

1

MOVING PRICE / STANDARD PRICE

VERPR

11

Page 140 STEPS TO PERFORMING LSMW: 1. MAINTAIN OBJECT ATTRIBUTES 2. MAINTAIN SOURCE STRUCTURES 3. MAINTAIN SOURCE FIELDS 4. MAINTAIN STRUCTURE RELATIONS 5. MAINTAIN FIELD MAPPING AND CONVERSION RULES 6. MAINTAIN FIXED VALUES, TRANSALATIONS, USER DEFINED ROUTINES 7. SPECIFY FILES 8. ASSIGN FILES 9. IMPORT DATA 10. DISPLAY IMPORTED DATA 11. CONVERT DATA 12. DISPLAY CONVERTED DATA 13. CREATE BATCH INPUT SESSION 14. RUN BATCH INPUT SESSION TRANSACTION CODE LSMW PRESS ENTER ENTER PROJECT – ZMMR CREATE ENTRY CLICK ENTER DESCRIPTION – PERFORMING CIMW STEPS FOR MMR THEN PRESS ENTER SELECT PROJET – ZMMR123 DESCRIPTION ENTER THEN PRESS ENTER ENTER OBJECT – MMR DESCRIPTION ENTER THEN PRESS ENTER CLICK ON EXECUTE SELECT STEP 1 EXECUTE

Page 141 CLICK ON DISPLAY / CHANGE SELECT BATCH INPUT RECORDING GO TO MENU BAR GO TO RECORDING OVERVIEW SELECT RECORDINGS AND CLICK ON RECORDINGS RECORDING – ZMMR999 DESCRIPTION ENTER THEN PRESS ENTER TRANSACTION CODE – MM01 THEN PRESS ENTER CREATE MATERIAL SELECT RMMG2 – MATNR DOUBLE CLICK FIELD NAME – MATNR NAME – MATNO DEFAULT VALUE – T100 NOT REQUIRED THEN PRESS ENTER RMMG1 – BRSH MSICHTAUSW – KZSEL01 MSICHTAUSW – KZSEL02 MSICHTAUSW – KZSEL04 MSICHTAUSW – KZSEL12 MSICHTAUSW – KZSEL13 MSICHTAUSW – KZSEL17 AND SAVE GO BACK AND AGAIN GO BACK PLACE ON CURSOR RECORDING CLICK ON DROP DOWN BUTTON THEN PRESS ENTER AND SAVE GO BACK SELECT STEP2 AND EXECUTE SELECT SOURCE STRUCTURE AND CLICK ON DISPLAY CHANGE

Page 142 CLICK ON CREATE A STRUCTURE SOURCE STRUCTURE – ZMMR1234 ENTER DESCRIPTION THEN PRESS ENTER AND SAVE GO BACK SELECT STEP3 AND EXECUTE SELECT THE SOURCE STRUCTURE AND CLICK ON DISPLAY CHANGE CLICK ON CREATE FIELD FIELD NAME – MATNR DESCRIPTION – MAT NO LENGTH – 18 TYPE – C THEN PRESS ENTER SELECT MATNR CLICK ON CREATE FIELD THE FOLLOWING ALL LSMW FIELDS AND CLICK ON GO BACK SELECT STEP4 AND EXECUTE SELECT THE SOURCE STRUCTURE AND CLICK ON DISPLAY CHANGE AND CLICK ON RELATIONSHIP THEN PRESS ENTER AND SAVE AND GO BACK SELECT STEP5 AND EXECUTE SELECT THE SOURCE STRUCTURE AND CLICK ON DISPLAY CHANGE SELECT MATNR AND CLICK ON SOURCE FIELD AND DOUBLE CLICK ON MATNR MBRSH KZSEL01 – CLICK ON CONSTANT ENTER KZSEL02 – CLICK ON CONSTANT ENTER KZSEL04 – CLICK ON CONSTANT ENTER KZSEL12 – CLICK ON CONSTANT ENTER

Page 143 KZSEL13 – CLICK ON CONSTANT ENTER KZSEL17 – CLICK ON CONSTANT ENTER AND SAVE AND GO BACK NOTE : NO NEED TO PERFORM THE SIXTH STEP. BEFORE GOING TO 7TH STEP CREATE A FILE EXCEL SHEET MANUALLY SELECT THE 7TH STEP AND EXECUTE SELECT LEGACY DATA AND CLICK ON DISPLAY CHANGE AGAIN CLICK ON ADD ENTRY SELECT THE FILE NAME ENTER NAME LSMW STEPS FOR MMR SELECT TABULATOR THEN PRESS ENTER AND SAVE I AM USING TAB IN EXCEL FILE GO BACK SELECT 8TH STEP AND EXECUTE SELECT SOURCE STRUCTURE AND CLICK ON DISPLAY CHANGE AND CLICK ON ASSIGNMENT AND PRESS ENTER AND SAVE GO BACK SELECT 9TH STEP AND EXECUTE AGAIN EXECUTE GO BACK AGAIN GO BACK SELECT 10TH STEP AND EXECUTE PRESS ENER SELECT LINE ITEM TO SEE THE EXCEL SHEET UPLOAD CHECKING GO BACK SELECT 11TH STEP AND EXECUTE

Page 144 AGAIN EXECUTE GO BACK SELECT 12TH STEP AND EXECUTE PRESS ENTER CHECK THE FINAL DATA GO BACK GO BACK SELECT 13TH STEP AND EXECUTE EXECUTE SYSTEM DISPLAYS THE MESSAGE: ONE BATACH INPUT FOLDER WITH 3 TRANSACTIONS CREATED. PRESS ENTER SELECT 14TH STEP AND EXECUTE SELECT THE SESSIION NAME AND CLICK ON PROCESS PROCESS NODES: 1. PROCESS / FOREGROUND 2. DISPLAY ERRORS ONLY 3. BACK GROUND WARE HOUSE MANAGEMENT SYTSEM:- WARE HOUSE MANAGEMENT IS A SYSTEM DEFINING AND MANAGING SIMPLE OR COMPLEX WARE HOUSING STRCTURES IN ONE OR SEVERAL PLANTS IS CALLED WARE HOUSE MANAGEMEN SYSTEM (WMS). IN WARE HOUSE MANAGEMENT SYSTEM (WMS) WE DEFINE THE WAREHOUSE NO, STORAGE TANK, STORAGE LOCATIONS, STORAGE BINS, STORAGE UNITS, STORAGE QUANTITY, ETC. WARE HOUSE NO:- WARE HOUSE NO IS A 3 DIGIT CODE WHICH PLACE ON IMPORTANT CONTROL FUNCTION AND WM CONSISTING OF DIFFERENT ORGANISATION ELEMENTS LIKE STORAGE TYPE, STORAGE LOCATION, STORAGE BIN, STORAGE UNIT, STORAGE QUANITTY. STORAGE TYPE:- STORAGE TYPE IS A SUBDIVISION OF SIMPLE OR COMPLEX WARE HOUSING STRUCTURES. DIFFERENT STORAGE TYPES ARE IDENTIFIED WITH WAREHOUSE TECHNIQUE FORM OF

Page 145 ORGANISATION. A STORAGE TYPE IS DEFINED ON THE BASIS OF ITS FACIAL AND ORGANISATION FEATURES. A WARE HOUSE NO IS FURTHER DIVIDED INTO MULTIPLE STORAGE TYPES. STORAGE LOCATION:- WITHIN THE STORAGE TYPE STORAGE SECTION IS A SERIES OF STORAG BINS WITH THE SAME FEATURES. STORAGE BINS:- THE STORAGE BINS ARE USED FOR THE STOCK PLACEMENT AND REMOVAL. SELECT PROCESS / FORE GROUND CLICK ON PROCESS AFTER THAT SYSTEM AUTOMATICALLY GO TO MATERIAL MASTER SCREEN AFTER CONSUMPTION OF MATERIAL MASTER CREATION THE SYSTEM DISPLAYS PROCESSING OF BATACH CREATION GO TO MM60 AND CHECK THE MATERIAL MASTERS WARE HOUSE MANAGEMENT ORGANISATION STRUCTURE

PRICING AREA:- IS AN OBJECT WITHIN A STORAGE TYPE THAT GROUPS TOGETHER STORAGE BINS FOR STOCK REMOVAL. STORAGE BIN TYPES:- WE CAN DIVIDE THE STORAGE BINS INTO GROUPS FOR EXAMPLE LARGE AND SAMM BINS. A SUITABLE STORAGE BIN IS PROPOSED BY THE SYSTEM DURING STOCK PLACEMENT IN COMBINATION WITH STORAGE UNIT TYPE. STORAGE TYPE INDICATORS:- WITH THIS INDICATOR WE CAN CONTROL WHETHER CERTAIN MATERIALS PLACED INTO ARE REMOVED FROM STOCKS IN CERTAIN STORAGE TYPES WITH A HIGHER PRIORITY. THIS INDICATOR IN WMI VIEW IN THE MATERIAL MASTER. QUANT:- IS A DEFINED AS FOR A STOCK OF PARTICULAR PRODUCT OR MATERIAL IS REFERED AS QUANT. A QUANT IS GENERATED BY THE SYSTEM WHEN THE GOODS MOVEMENT TAKES PLACE FROM SOURCE STORAGE BIN TO DESTINATION STORAGE BIN. TRANSFER REQUIREMENTS (TR):- IS A REQUEST TO TRANSFER THE MATERIALS AND GOODS FROM SOURCE STORAGE BIN TO DESTINATION STORAGE BIN FURTHER TRANSFER REQUIREMENTS IS CONVERTED INTO TRANSFER ORDER (TO).

Page 146 TRANSFER ORDER (TO):- IS A INSTRUCTION OR AN ORDER TO TRANSFER THE MATERIALS AND GOODS FROM SOURCE BIN TO DESTINATION STORAGE BIN. POSTING CHANGE NOTICE (PCN):- IS A PROCESS AS A RESULT OF TRANSFER POSTING FROM STOCK TO STOCK IN INVENTORY MANAGEMENT (IM). PUT AWAY FROM – MATERIAL MANAGEMENT (MM) PICING FOR STOCK HANDLING – SALES AND DISTRIBUTION (SD) CONFIGURATION FOR WARE HOUSE MANAGEMENT:DEFINE WARE HOUSE NUMBER: SPRO – IMG – ENTERPRISE STRUCTURE – DEFINITION – LOGISTICS EXECUTION – DEFINE COPY, DELETE, CHECK WARE HOUSE NUMBER – COPY , DELETE, CHECK WARE HOUSE NO CLICK ON COPY FROM WARE HOUSE NO – 001 TO WARE HOUSE NO – WMS PRESS ENTER TO CONTINUE TO TILL END PROCESS ASSIGN WARE HOUSE NO TO PLANT AND STORE LOCATION: SPRO – IMG – ENTERPRISE STRUCTURE – ASSIGNMENT – LOGISTICS EXECUTION – ASSIGNMENT WARE HOUSE NUMBER TO PLANT STORAGE LOCATION CLICK ON NEW ENTRIES PLANT

STORE LOCATION

1000

WARE HOUSE NUMBER

001

WMS

PRESS ENTER AND SAVE DEFINE CONTROL PARAMETERS FOR WARE HOUSE NUMBER SPRO – IMG – LOGISTICS EXECUTION – WARE HOUSE MANAGEMENT – MASTER DATA – DEFINE CONTROL PARAMETERS FOR WARE HOUSE NUMBER SELECT THE WARE HOUSE NUMBER – WMS CLICK ON DETAILS

Page 147 WEIGHT UNIT – KG VOLUME UNIT – CCM STORAGE UNIT (SU) MANAGEMENT ACTIVE SELECT METHOD – B – BLOCK MATERIAL FOR MAXIMUM LEVEL OF PROCESSING CAPACITY CHECK – W BATCH MISSING (TR) – W ACTIVITY DATA – W SAVE DEFINE NUMBER RANGES:SPRO – IMG – LOGISTICS EXECUTION – WARE HOUSE MANAGEMENT – MASTER DATA – DEFINE NUMBER RANGES WE MAINTAIN NUMBER RANGES FOR TR, TO, QUANT, FOR POST CHANGE NOTICE, FOR GROUP CLICK ON NUMBER RANGES SELECT THE WARE HOUSE NO SAVE DEFINE STORAGE TYPE:SPRO – IMG – LOGISTICS EXECUTION – WARE HOUSE MANAGEMENT – MASTER DATA – DEFINE STORAGE TYPES MAINTAIN STORAGE TYPES FROM 001 TO 999 TO WARE HOUSE NUMBER TO CREATE NEW STORAGE TYPE SELECT THE WARE HOUSE NO – WMS STORAGE TYPE – 001 CLICK ON COPY WMS TO ACB THEN PRESS ENTER SAVE DEFINE STORAGE SECTIONS:- MAINTAIN STORAGE SECTION 001, 002 ALONG WITH WARE HOUSE NUMBER AND STORAGE TYPE.

Page 148 WHN

STORAGE TYPE

STORAGE SECTION

STORAGE NAME

WMS

ABC

001

TOTAL SELECTION

WMS

ABC

002

SLOW-MOVING ITEMS

SAVE DEFINE PICKING AREAS:- MAINTAIN PICKING AREAS WHN

STORAGE TYPE

STORAGE SECTION

STORAGE NAME

WMS

ABC

001

PICKING AREA1

WMS

ABC

002

PICKING AREA2

SAVE STORAGE BINS:- DEFINE STORAGE BIN TYPES. MAINTAIN THE STORAGE BIN TYPES WMS

B1

BLOCK SIZE1

B1, B2, E2, P1, T1

WMS

B2

BLOCK SIZE2

B1, B2, E2, P1, T1

SAVE DEFINE BLICKING REASONS:- MAINTAIN BLOCKING REASONS 1 AND 2. THIS INDICATOR IS USED BLOCKED OR UNBLOCKED THE STORAGE BINS. WMS – BLOCKING 1 AND 2 DEFINE STORAGE BIN STRUCTURE:SELECT THE WARE HOUSE NUMBER – 001 COPY AS WARE HOUSE NUMBER

STORAGE TYPE

WMS

SEQUENCE NUMBER

ABC

001

TEMPLATE

NNC

NNC

NNCC

STRUCTURE

AA

BB

CC

START VALUE

03

-

01

-

01

END VALUE

03

-

10

-

10

Page 149 INCREMENT

01

-

01

-

10

PRESS ENTER AND SAVE N – STANDS FOR NUMERIC 0 TO 9 – STANDS FOR CHARACTER ABC – STANDS FOR ALPHABETS 03

01

01

ROW

STOCK LEVEL

03

-

01

-

01

TO

03

-

01

-

10

03

-

02

-

01

TO

03

-

02

-

10

ETC UPTO 100 CREATIONS – THIS IS STORAGE BIN SELECT LINE ITEM AND CLICK ON DETAILS GO TO MENU BAR CLICK ON ENVIRONMENT CREATE BINS AND CLICK ON CREATE ONLINE AND CLICK ON YES

Sap Mm Notes

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