SAP-HR-PAYROLL Config Step By Step.pdf

Payroll

CREATE PAYROLL AREA  IMG  Personnel Management  Personnel Administration  Organizational Data  Organizational Assignment  Create Payroll Area  The following screen comes

 New entries

 Fill the details as below

 Save

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Payroll

CHECK DEFAULT PAYROLL AREA  IMG  Personnel Management  Personnel Administration  Organizational Data  Organizational Assignment  Check Default Payroll Area  The following screen comes

 Highlight TCLAS and click on create icon  The following screen comes

 Check against A

 Click on Copy icon  The following screen comes 144 / 378

Payroll

 Highlight ‘A Master Data and Time Data’ and click on create icon  The following box comes

 Check Field for decision operation and click on Continue icon  The following screen comes

 Highlight Company Code and click on Transfer icon  The following screen comes

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Payroll

 Highlight Company Code and click on create icon  The following screen comes

 Check against our Company code and click on Copy icon  The following screen comes

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Payroll

 Highlight SIL and click on Create icon  The following screen comes

 Check Return value and click on Continue icon  The following screen comes

 Type SI in the blank field and click on Transfer icon  The following screen comes

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Payroll

 Highlight Otherwise and click on create icon  The following screen comes

 Check against Return value and click on Continue icon

 Just click on Transfer icon without entering anything  The following screen comes

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Payroll

 Click on check icon  “Decision tree is error free” message comes  Click on Activate icon  Feature was generated message comes

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Payroll

CREATE CONTROL RECORD  IMG  Payroll  Payroll India  Basic Settings  Payroll Organization  Check Payroll Accounting area  Create Control Record  The following screen comes

 Type SI in the blank field

 Click on Create icon  The following screen comes

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Payroll

 Give ‘Payroll period’ and ‘Earliest retro accounting period’ as below

 Save

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Payroll Note:  Payroll Period starts from April to March.  If we want to run the pay roll period of April 2011, we have to give Payroll period as 01 2011, May’11 means 02 2011 etc.,  It will go back to the following screen with “Record Created” message

 Click on Change icon  The following screen comes

 Click on Released f. Payroll icon

 The following screen comes 152 / 378

Payroll

 Save  Again it will go back to the main screen  Again click on Change icon  The following screen comes

 Click on Rel.f. Correction icon  The following screen comes

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Payroll

 Save

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Payroll

DEFINE PERIOD PARAMETERS  IMG  Payroll  Payroll India  Basic Settings  Payroll Organization  Define Period Parameters  The following Screen comes

 New Entries

 Type as below

 Save

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Payroll

DATE MODIFIER  IMG  Payroll  Payroll India  Basic Settings  Payroll Organization  Define Date Modifier  The following screen comes

 Always select 00

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Payroll

PAYROLL ACCOUNTING AREA  IMG  Payroll  Payroll India  Basic Settings  Payroll Organization  Check Payroll Accounting Area  Check Payroll Areas  The following Screen comes

 Select the Payroll area created by us  Select period modifier and date modifier through match codes against our Payroll area

 Save

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Payroll

GENERATE PAYROLL PERIODS  IMG  Payroll  Payroll India  Basic Settings  Payroll Organization  Generate Payroll periods  Generate Payroll Periods  The following screen comes

Note Enter the start date of the first period to be generated. If your payroll periods are monthly, the date you enter is normally the first of the month. If your payroll periods are weekly, you can enter a different date.  Check against carry out table change like below Note: 

Start Date means from which date the salary should be paid



Final year means in which year the salary is being paid



Payday rule means on which date the salary should be given

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Payroll

Salary date

Payday rule

No.of days

25th Last Working day 1st Other than the above three days

1 2 3 4

24 0 1 From 2 to 28

 Click on Execute icon  The following screen comes

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Payroll

GENERATE CALENDAR FOR CUMULATIONS  IMG  Payroll  Payroll India  Basic Settings  Payroll Organization  Generate Calendar for Cumulations  The following screen comes

 Fill the details as below

 Click on execute icon  The following screen comes

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Payroll

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Payroll

DEFINE EE SUB GROUP GROUPING FOR PCR & COLL.AGRM PROV.  IMG  Personnel Management  Personnel Administration  Payroll Data  Basic Pay  Define EE Sub-group grouping for PCR & Coll.Agrm Prov.  The following Screen comes

 Click on continue icon  The following screen comes

 Type 3 under ESG for PCR and ESC for CAP against our Employee groups like below

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Payroll

 Save

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Payroll

PAYSCALE TYPE  IMG  Personnel Management  Personnel Administration  Payroll data  Basic Pay  Check Pay scale type  New Entries  The following screen comes

 New entries  Fill the details as below

 Save

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Payroll

PAYSCALE AREA  IMG  Personnel Management  Personnel Administration  Payroll data  Basic Pay  Check Payscale area  The following screen comes

 New entries

 Fill the details as below

 Save

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Payroll

ASSIGNMENT OF PAYSCALE STRUCTURE TO ENTERPRISE STRUCTURE  IMG  Personnel Management  Personnel Administration  Payroll data  Basic Pay  Check Assignment of Pay Scale structure to Enterprise Structure  The following screen comes

 Type 50 under PS Area and Pay scale type against our Personnel Areas

 Save

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Payroll

DETERMINE DEFAULT FOR PAY SCALE DATA  IMG  Personnel Management  Personnel Administration  Payroll Data  Basic Pay  Determine default for pay scale data  The following screen comes

 Highlight Country Grouping and click on create icon  The following screen comes

 Check against India

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Payroll

 Click on COPY icon  The following screen comes

 Highlight India and click create icon  The following screen comes

 Check against Field for decision operation and click on Continue icon

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Payroll

 Highlight Company code

 Click on Transfer icon  The following screen comes

 Highlight company code and click on create icon  The following screen comes

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Payroll

 Check against our company code and click on copy icon  The following screen comes

 Highlight SIL and click on create icon  The following screen comes

 Check against Return value and click on continue icon  The following screen comes 170 / 378

Payroll

 Enter 50/50 in the blank field and click on Transfer icon  The following screen comes

 Highlight otherwise and click on create icon  The following screen comes

 Check against Return value and click on continue icon  The following screen comes

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Payroll

 Just click Transfer icon without entering anything  The following screen comes

 Click on Check icon  “Decision Tree is Error Free” message comes  Click on “Activate” icon  “Feature was generated” message comes

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Payroll

SET UP PAYROLL PERIOD FOR COLLECTIVE AGREEMENT 

IMG



Personnel Management



Personnel Administration



Payroll Data



Basic pay



Setup Payroll period for Collective Agreement Prov.  Pay Scale <> Period Parameters Assign”  The following screen comes

 New entries  The following Screen comes

 Fill as below

 Save

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Payroll

DEFINE HOURLY RATES 

IMG



Personnel Management



Personnel Administration



Payroll Data



Basic Pay



Define Hourly Rates with several decimal places  “Check & Change view Assign Payscale > Currency”  The following screen comes

 New entries  The following screen comes

 Fill as below

 Save

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Payroll

SPECIFY WORKING HOURS 

IMG



Personnel Management



Personnel Administration



Payroll Data



Basic Pay



Specify Working hours fixed by Collective Agreement  The following screen comes

 New entries

 Fill as below

 Save

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Payroll

CREATE WAGE TYPE CATALOGUE  IMG  Personnel Management  Personnel Administration  Payroll Data  Basic Pay  Wage types  Create Wage type catalogue  The following screen comes

 Check against Copy icon  Click on Continue icon  The following screen comes

 Remove tick against the Test run 176 / 378

Payroll  Highlight MB10 icon

 Click on “Copy wage type 1” icon  The following screen comes

 Fill the fields as below

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Payroll  Click on Continue icon  The following screen comes

 Highlight M230

 Click on “Copy wage type 1” icon  Fill the details as below

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Payroll  Click on Continue icon  The following screen comes

 In the same way Highlight M220, M200, M211 and given the wages types as 6020, 6030

 Highlight all our wage types  Click on COPY icon  The following screen comes

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Payroll

PF WAGE TYPE

 Select /3F1 and /3F2 through Match code (as below)  Press enter  Highlight /3F1 and click on Copy Wage Type 1 icon  The following screen comes

 Fill as below

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Payroll

 Click on Continue icon  Follow the same procedure to create 4010 wage type  The screen will appear as below

 Highlight our fields and click on copy icon  The following screen comes

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Payroll

 Go back to the main menu

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Payroll

CHECK WAGE TYPE TEXT  IMG  Personnel Management  Personnel Administration  Payroll Data  Basic Pay  Wage types  Check wage type catalogue  Check wage type text  The following screen comes

 Highlight our fields

 Change the date from 01.01.1998 to 20.05.1999 like below

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Payroll

 Save  Highlight our fields  Click on Expand <> Collapse icon  The following screen comes

 Again highlight all our fields (Don’t highlight blank fields) like below

 Click on delete icon 184 / 378

Payroll  The following screen comes

 Save

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Payroll

CHECK ENTRY PERMISSIBILITY PER INFOTYPE  IMG  Personnel Management  Personnel Administration  Payroll Data  Basic Pay  Wage types  Check wage type catalogue  Check Entry permissibility per infotype  The following screen comes

 Follow the above procedure (Changing date, Inserting blank rows etc.,)  Save

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Payroll

EMPLOYEE SUB GROUP FOR PRIMARY WAGE TYPE  IMG  Personnel Management  Personnel Administration  Payroll data  Basic Pay  Wage types  Employee sub-group for Primary Wage Type  The following screen comes

 Click on continue icon  The following screen comes

 Type 5 against our all our employee groups under ES Grouping (like below)

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Payroll

 Save

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Payroll

PERSONNEL SUB AREA FOR PRIMARY WAGE TYPE 

IMG



Personnel Management



Personnel Administration



Payroll Data



Basic Pay



Wage Types



Personnel Sub-area for Primary Wage Type  The following screen comes

 Type 5 against our Personnel Areas under PS Grouping

 Save

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Payroll

WAGE TYPE CHARACTERISTICS 

IMG



Personnel Management



Personnel Administration



Payroll Data



Basic Pay



Wage types



Check Wage Type Catalogue



Check Wage Type Characteristics  The following screen comes

 Follow the above procedure (Changing date, Inserting blank rows etc.,)  Save  Highlight all our fields

 Click on details icon  The following screen comes

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Payroll

 Save  Click on Next Entry icon  The following screen comes  Type SUMME against Indirect eval. Module and B against Module variant field (like below)

 Save  Click on next entry icon  Follow the same procedure for remaining wage types 6020, 6030, 6040) 191 / 378

Payroll  The screens will appear as below

 Save

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Payroll

WAGE TYPE PERMISSIBILITY FOR EACH PS AND ESG  IMG  Personnel Management  Personnel Administration  Payroll Data  Basic Pay  Wage types  Check Wage Type Catalogue  Define Wage type permissibility for each PS & GSG  The following screen comes

 Highlight all our fields  Click on details icon  The following screen comes

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Payroll  Type 1 in all the empty fields (like below)

 Save  Click on next entry  Repeat the same for remaining wage types

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Payroll

VALUATION OF BASE WAGE TYPES 

IMG



Personnel Management



Personnel Administration



Payroll Data



Basic pay



Wage types



Define valuation of Base Wage types  The following screen comes

 New entries  The following screen comes

 Fill the fields as bellow

 Save

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Payroll REVISE DEFAULT WAGE TYPES  IMG  Personnel Management  Personnel Administration  Payroll Data  Basic Pay  Wage Types  Revise Default Wage Types  The following screen comes

 New entries

 Save

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Payroll

ENTERPRISE STRUCTURE FOR WAGE TYPE MODEL  IMG  Personnel Management  Personnel Administration  Payroll data  Basic pay  Wage types  Enterprise Structure for wage type model  The following screen comes

 Select India and click create icon  The following screen comes

 Check against Field for decision operation and click on continue  The following screen comes

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Payroll

 Highlight Company code and click transfer icon  The following screen comes

 Highlight company code and click create icon  The following screen comes

 Check against our Company code and click copy icon  The following screen comes 198 / 378

Payroll

 Click on SIL and click on create icon  The following screen comes

 Check against Return value and click continue icon  The following screen comes

 Type 40/SIL and click on transfer icon

 The following screen comes 199 / 378

Payroll

 Click on otherwise and click on create icon  The following screen comes

 Check against return value and click continue icon  The following screen comes

 Just click transfer without entering anything  Click on check icon  “Decision Tree is error free” message comes  Click on activate  “Feature was generated” message comes 200 / 378

Payroll

REVISE PAYSCALE GROUP AND LEVELS  IMG  Personnel Management  Personnel Administration  Payroll Data  Basic pay  Revise Pay scale group and levels  The following screen comes

 Fill the details as below

 Click on continue icon  The following screen comes

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Payroll

 New entries  The following screen comes

 Fill the details as below

 Save

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Payroll

DEFINE PAYSCALE RANGE  IMG  Personnel Management  Personnel Administration  Payroll Data  Basic Pay  Define Payscale range  The following scen comes

 New entries  The following screen comes

 Fill the details as below

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Payroll

 Save  Click on Next Entry and repeat the same for remaining PS groups (NG8 to E0)

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Payroll

PAYSCALE GROUPINGS FOR ALLOWANCE  IMG  Payroll  Payroll India  Payscale Groupings  Define Payscale groupings for Allowances The following screen comes

New entries The following screen comes

..  Fill the details as below

 SAVE

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Payroll

ASSIGN PAYSCALE GROUPINGS FOR ALLOWANCES  IMG  Payroll  Payroll India  Payscale Groupings  Assign Pay Scale Groupings for Allowances The following screen comes

New Entries The following screen comes

 Fill the details as below

 Save

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Payroll

ASSIGN BASIC WAGES TO GROUPING FOR ALLOWANCES 

IMG



Payroll



Payroll India



Basic Salary for India



Assign Basic Wage type to Grouping for Allowances  The following screen comes

 New entries  Fill the details as below

 Save

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Payroll

ASSIGN WAGE TYPE MODEL FOR PAYSCALE GROUPINGS 

IMG



Payroll



Payroll India



Reimbursements, Allowances & Perks



Assign Wage type model for Pay scale grpg for allowances  The following screen comes

New entries Fill the details as below

 Save

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Payroll

MAINTAIN DEFAULT WAGETYPES FOR BASIC PAY  IMG  Payroll  Payroll India  Reimbursement Allowances and Perks  Maintain Default Wage types for Basic Pay  The following screen comes

 New entries  The following screen comes

 Fill the details as below

 Save

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Payroll

CALCULATE ELIGIBILITY FOR RAPs  IMG  Payroll  Payroll India  Reimbursement Allowances and Perks  Calculate Eligibility for RAPs  The following screen comes

 Select the following through match code

 Click on Continue icon  The following screen comes

 Save

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