Pomodoro Cheat Sheet

Tools

Tips

To start using the Technique, you only need some simple tools:

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A Pomodoro is indivisible.

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If a task takes more than 5 -

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A Timer

7 Pomodoros, break it

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A Pencil

down.

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An Acvity Inventory Sheet

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A To-Do Sheet

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Binder for Archived Sheets

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Pomodoro, combine it with

The Rules

(Oponal)

Put all the acvies you have to

“Gone Fishing” Sign (Oponal)

accomplish on the Acvity Inventory Sheet. At the beginning of each day,

When to Use 

To periodically regain control of

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When you need to be über -

Start Working: 

Never-Ending Terrible Task).

Work unl the mer rings.

When you lose your sense of

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Mark an X next to your task (on

and schedules).

Benefits

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Take a short break (3 -5 minutes).

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Every 4 Pomodoros, take a longer break (15-30 minutes).

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Fights the “dopamine squirt.”

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Enhances awareness of your

Pomodoro, unl the task at hand is

decisions.

nished. Then move on to a new task

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Helps you sustain producvity.

from your Acvity Inventory sheet.

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Helps you balance individual producvity with team collaboraon.

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me! 

Use a white board (or another visual cue) to let your team know when you your next availability is coming up.

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Archive your task sheets to analyze your performance over me.

Line 1) when the pomodoro is over.

how long tasks take to complete (leading to unrealisc deadlines

your free me. Enjoy free

Set the mer to 25 minutes (= 1

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The technique shouldn’t be used for acvies you do in

Choose your most important task

“Pomodoro”).

steam on a GANTT (God-Awful,

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of your To -Do sheet. 

Once a Pomodoro begins, it has to ring. No re -dos!

to work on rst. Write it in Line 1

out completely from your team. When you feel yourself losing

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you need to complete.

producve, but you can’t check



another task.

select the MOST IMPORTANT TASKS

your me and refocus your priories.

If it takes less than one

Keep on working, Pomodoro aer

Whenever you face an interrupon

∞ The next  pomodoro will go beer! 

(external or personal distracons, such as the impulse to check email), put a

Strengthens your resolve to

dash on your sheet. It’s your decision

connue applying yourself in the

whether to address the interrupon,

face of complex situaons.

but aim for fewer and fewer with each Pomodoro.

∞