Placement Program -2014
PLACEMENT HANDBOOK FOR FINAL YEAR STUDENTS
DEPARTMENT OF CORPORATE AFFAIRS
Plot No. 32-34, Knowledge Park III, Greater Noida, UP.- 201306 Email:
[email protected] Website: www.sharda.ac.in
Table of Content
1. DEPARTMENT OF CORPORATE AFFAIRS
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2. PURPOSE
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3. SCOPE
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4. PROCESS OF PLACEMENT ACTIVITIES
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5. ROLES & RESPONSIBILITIES
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6. EIGIBILITY FOR PLACEMENT
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7. REGISTRATION FOR PLACEMENT ASSISTANCE
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8. APPLICATION PROCEDURE
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9. COMPLIANCE FOR PLACEMENT ASSISTANCE
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10. PROCESS OF PLACEMENT DRIVES
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11. SHORT LISTING
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12. INTERVIEW PROCEDURE
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13. CLOTHING
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14. WITHDRAWAL PROCEDURE
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15. JOB OFFERS
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16. FAQs ON PLACEMENT RULES
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17. UNDERTAKING FOR PLACEMENT ASSISTANCE
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18. NO OBJECTION CERTIFIACTE
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1. DEPARTMENT OF CORPORATE AFFAIRS Department of Training & Placements has been rechristened as Department of Corporate Affairs with a revised mandate of1. Providing leadership to SU's corporate relations 2. Establishing Alumni relations 3. Develop and nurture corporate relations (IT, 1TeS, and Telecom sector companies) 4. Develop and nurture corporate relations (companies other than IT, ITeS, and Telecom sector companies) 5. Arranging / facilitating guest lectures, seminars, faculty training, workshops, internships, placement facilitation, field visits, joint projects, joint research etc with companies 6. Establishing new platforms of association with companies such as CEO's Forum 7. Conceptualizing and implementing Sharda's Thought Leadership 8. Developing a programme for awarding Honorary Doctorates to distinguished people 9. Partnering with companies for various skill-developing programs such as with IBM, Oracle, KPMG 10. Working in close coordination with industry associations such as FICCI, ASSOCHAM, CII, PHD Chambers The department is managed by 3 directors and a strong team of placement officers. Besides these, the activities are led by Student Placement Council and eminent faculty members of the departments. In the following paragraphs roles, responsibilities, guidelines, FAQ’s, etc have been enumerated for the benefit of all stakeholders. 2. PURPOSE The purpose of the placement handbook is to define the overall structure and processes of Department of Corporate Affairs and to structure the roles and responsibilities of the teams working on this process of placements. It is our endeavor that each and every student of Sharda University is able to secure a position in their respective field of specialization
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3. SCOPE The scope of the Student Handbook is to familiarize all stakeholders of the followinga) Final year students of Engineering, Management, Mass Communication and other courses. b) Fulfillment of requirement of eligibility for placement activities. c) Role of Student Council in placement activities. d) Role of faculties in preparing students on Technical, Soft and Aptitude Skills. e) Process of student assessment. 4. PROCESS OF PLACEMENT ACTIVITIES a) All students will be required to submit their profile in the prescribed format. b) An undertaking is to given to DCA for observing the rules and regulations. c) A profile will be created and updated by all the students on http://placements.sharda.ac.in which will be accessed by DCA for all placement activities. d) Placement Council will communicate a unified message to all the corporate during the placement activities for image building. e) Team of Student Council members / Faculty members / DCA will visit corporate to explore the possibility of campus placement. f) DCA shall correspond with prospective corporate, arrange interviews and also coordinate various other activities. g) Weekly meetings will be held to review progress and workout plans and strategies. 5. ROLES AND RESPONSIBILITES DEPARTMENT OF CORPORATE AFFAIRS (DCA) 1. Steady interaction with company during recruitment drive. 2. Finalizing a suitable date with the suggestion of academic department and inform Student Council. 3. Selection of Student Council members. 4. Issuance of warning letter/ debarment letter as per undertaking. 5. Regularly updating the company database. 6. Coordinating with HODs/Faculty Coordinators and ask them to customize the students resume and train them according the company’s requirement. 7. Update the management regarding the company’s response on visiting the campus. 8. Obtain company’s feedback on the process before their departure. 9. Inform students about their confirmation letters from companies before deactivating the student on placement portal. 10. Hold regular placement council meeting.
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STUDENT PLACEMENT COUNCIL (SPC) Placement is a joint responsibility of DCA, Student Placement Council and Faculty under the leadership of Vice Chancellor. The Student Placement Council is expected toa. Collect the resume from students. b. Profile them and make necessary corrections (if any) and then punch it in students file and deliver it to DCA. c. Channel of communication between students and DCA. d. Collection of students’ company references. e. Convey the message to students regarding the companies visiting the campus for recruitment. f. Collecting the names of students who were absent in Pre Placement Talk delivered by the company as well as names of the students who did not attend the interview after getting registered for the interview process. g. Inform the students about their result and attendance. h. Promotional activities for placement drive among corporate. 6. ELIGIBILITY FOR PLACEMENT All graduating students, shall be eligible to receive placement assistance unless otherwise debarred from receiving such assistance on account of: 1. 2. 3. 4. 5. 6.
Meeting the academic eligibility criteria of the company. Students having backlogs and D-Grades. Non completion of Summer Training/other academic requirements. Breach of discipline and general misconduct. Non-payment of fees or any other dues. At-least 75% Soft Skills Training classes, Technical Skills classes, industry lectures and industry visits to be eligible for recruitment process.
It will be in the interest of all concerned in the Final Placement Process, to adhere and support the contents of this note, as successful completion of this program will benefit both - Sharda University and the students. 7. REGISTRATION FOR PLACEMENT ASSISTANCE All students seeking Placement Assistance are required to register for the same by providing additional information as required by DCA and also sign an undertaking in the prescribed format. Once the data in the prescribed format is received by DCA, each student will be provided individual login and passwords for uploading their profiles at http://placements.sharda.ac.in. It shall be the responsibility of the student to ensure authenticity of the information on the placement portal.
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8. APPLICATION PROCEDURE All the placement related information (including job profile, company profile, package details) will be shared with the students only through http://placements.sharda.ac.in. Interested students can apply for a particular job only through http://placements.sharda.ac.in. The students are advised to adhere to the deadlines. No requests from the students will be entertained after the deadline. The APPLY button will automatically get deactivated after the deadline. The students are also advised to update their mobile numbers in http://placements.sharda.ac.in since all placements related information will be shared with them through SMS also. It will be compulsory for all the students to appear in the Pre-Placement Talk (PPT) of a company, after giving the nomination. It is mandatory for the student to sit in all the processes of the company after giving their nomination as per the undertaking. 9. COMPLIANCE FOR PLACEMENT ASSISTANCE BEFORE THE PLACEMENT The students will: 1. Ensure that any training requirements, course requisites, essential criteria or milestones by which eligibility to undertake placement is determined are completed prior to undertaking placements, for example, successful completion of preparatory courses, workshops or tutorials; 2. Complete all required documentation, for example, updated resumes in template issued by DCA, submission of relevant information in accordance with the placement department; 3. Formally disclose any disability which may affect the placement and for which they are seeking additional support during the placement; 4. Make contact with the DCA team once officially advised to do so. 5. Ensure that the student does not appear in more than 10 companies as per the undertaking.
DURING THE PLACEMENT The students will: 1. Carry their University student ID at all times and wear identification and/or uniforms as directed; 2. Adhere to all by-laws, rules, regulations, policies and procedures of the DCA including any dress codes; 3. Maintain a level of conduct appropriate to a student in a professional setting and in accordance with the University’s Code of Conduct;
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4. Maintain an appropriate level of confidentiality regarding any placement information if advised by placement cell; 5. Inform the placement department of any absences from the placement; 6. Complete and/or provide any required documentation relating to absence from the placement, for example, Doctor’s certificate, DCA’s prior approval; 7. Advise the DCA team immediately of any incident or concern regarding their safety and well-being during the placement.
10. PROCESS OF PLACEMENT DRIVES Placement drives may take place either at University campus / pool drives / company’s premises. Only those students will be allowed to appear in these drives who have applied for the jobs through http://placements.sharda.ac.in. No applications from students in response to the press advertisements or to the organizations which have not notified the DCA about their requirements shall be entertained by the DCA. The student should inform DCA if they have earlier applied for the same company on their own. If a company has approached the DCA or is in the process of approaching the DCA for placements, no student shall approach any of these companies on their own, except through DCA. Students are advised to keep sufficient copies of resume, passport size photos, etc ready so as to submit it as per the requirement of company. No requests for taking the printouts of resumes from the DCA will be entertained. Sometimes organizations, at the time of their campus interviews, may inform the DCA that they are interested in screening more candidates. Then the DCA will ask other interested students to apply immediately and the students may have to submit their resumes at short notice. Making several copies of the resume is, therefore, desirable. Students may apply to organizations only against functional positions specified by DCA. DCA shall not entertain applications/resumes of students who want to apply for hypothetical positions or for functional areas not announced. 11. SHORTLISTING Companies may do short listing of students themselves on the basis of information supplied by the students in their registration profile or CVs/ Resumes. In case a company insists on short listing to be done by the University without explicitly citing any criteria, it will be done by DCA in consultation with the concerned HODs.
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12. INTERVIEW PROCEDURE Interview schedules as decided by the company in consultation with DCA shall be given to the shortlisted students. Thereafter no modifications shall be entertained, except under very unusual circumstances. Students shalla. Keep record of organizations and positions for which they apply. b. Keep notes on the job details announced. These are useful at the time of interview. c. Prepare completely for attending the various Written Tests, Group Discussions and Interviews, particularly in respect of the specific company for which they are appearing. Students shall not, at the time of interview, negotiate with the employer about salary and terms different from what is announced earlier, unless the announcement specifies that the salary is negotiable. While attending interviews, students must be punctual and come in formal dress only. Student shall go through the profile of the company given on their website to know more about the company, its products and services, clientele and technologies and processes. 13.
CLOTHING
Men Men should wear a well-tailored suit in traditional colors such as navy blue, charcoal gray or black, in solid or subtle stripe patterns (e.g., pinstripe). The shirt needs to be a long-sleeve and button-down, preferably in a solid color such as white or a light blue. The tie can have a small print or color; however, its overall appearance should be conservative. Socks need to be a dark solid or a small pattern. Shoes need to be in leather (Black or Brown). Women Women should wear a well-tailored suit in colors such as navy blue, charcoal gray or black. A trouser and matching blazer is also a good option. Wear low to medium leather, heeled shoes. Never wear open toe shoes. Hair/Makeup Keep hair nice and neat. There is no specific hairstyle recommended, only that your hair should be clean and well groomed. For short haired women, hair should be shampooed and nicely cut and for long hairs it should be nicely tied up. Women, wear natural looking makeup that will flatter and compliment, not overpower, your outfit. For men, beards and other facial hair should be neatly trimmed. Also be aware that some industries and organizations may frown on long hair or facial hair.
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Nails Nails should be clean and in proper shape and size. Women do not have to wear nail polish; however, if polish is worn, make sure that it is a natural, conservative color and not chipping off. Perfume Do not use perfume or cologne as many people have strong, adverse or even allergic reactions to it. Jewellery Wear only a conservative amount of jewellery. Tattoos/Piercing If you have any type of tattoos or body piercing, consider how it will be perceived during a first impression. In fact, there are some career fields and organizations where having a visible tattoo or body piercing is unacceptable and may eliminate you as a candidate. Purse/Folder While you would never bring in your backpack, it is fine to bring in a professional looking purse or a folder to an interview to carry necessary items. Never take a cell phone into an interview. The things you should carry for an interview are1. A notebook to take notes or jot down information 2. Many students like using a portfolio notebook that includes a notepad, penholder, file pocket and passport size photograph. 3. A good pen or pencil 4. At least one copy of your resume and list of your references The students must observe and adhere to all codes of conduct rules specified by DCA. While answering questions in the interview, students should observe decorum. They should abstain from making any kind of derogatory remarks about others. The impact of the behavior exhibited by the interviewees has at times reduced the opportunities available to future batches of students. Irresponsible behavior, such as efforts to "market" oneself, derogatory remarks about other candidates or the university, negotiations other than those purported under the due process, will be seriously viewed. Such students may be denied further Placement Assistance. Keeping the company’s convenience in view, selection processes may take place in any city/town in the states. The students may be required to travel and attend the same. DCA shall pass on the information received from the organization to the concerned students. The students are expected to make their own travel and other arrangements. It is compulsory for every student who has applied for a particular company, to attend the Pre Placement Talk (PPT) of that company. 14. WITHDRAWAL PROCEDURE A student is free to withdraw his application from the company after Pre Placement Talk if the Job Description/Package communicated to the students by DCA is widely different than what was communicated, after intimating DCA.
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Once the selection procedure has started, students cannot withdraw at any stage, unless they have a final offer from another organization or have taken prior written approval from DCA. It is presumed that students would apply for a position after careful consideration of all the relevant aspects. If a student does not appear for interview after giving the nomination and confirmation after PPT, he/she will be debarred from the placement process as per the undertaking. Students would be permitted to discuss break-up of the salary as mentioned in the Job Description. They would however be dissuaded not to reopen the salary package other than what has been communicated to them through Job Description. Any violation will be treated as indiscipline. 14. JOB OFFERS As per the undertaking, a student will opt out of the placement process after getting one offer letter except he/she will be allowed to have one more opportunity of his/her choice to sit in the placement drive of one more dream company, with the prior consent of DCA. Students shall not request any organization to keep an offer pending. Any such request shall be considered as a serious breach of the placement norms. It shall be the endeavor of DCA to communicate selection confirmation of jobs offered by the company after receiving confirmation from the company. This communication could either be through official email ID of the company, LOI on letterhead by the company or Appointment Letter. All offers shall be routed through DCA only.
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16. FAQs ON ‘PLACEMENT RULES-2014’ Q. Who can register for Placement Assistance? A. The eligibility criteria is given the handbook. All graduating students, shall be eligible to receive placement assistance unless otherwise debarred from receiving such assistance on account of: 1. 2. 3. 4. 5. 6.
Meeting the academic eligibility criteria of the company. Students having backlogs and D-Grades. Non completion of Summer Training/other academic requirements. Breach of discipline and general misconduct. Non-payment of fees or any other dues. At-least 75% Soft Skills Training classes, Technical Skills classes, industry lectures and industry visits to be eligible for recruitment process.
Q. Where and how should the student register for Placement Assistance? A. The student placement council members will collect the data in the prescribed format and submit the same to the DCA with a copy of the undertaking. Based on this data students login id will be created in http://placements.sharda.ac.in Q. When should the student register for Placement Assistance? A. Latest by 25th September, 2013 or as amended from time to time. Q. What happens if the student does not register for Placement Assistance? A. Sharda University will assume that the student does not require any placement assistance from the university and his/her name will be taken out of placement process. Q. What will be the status of students who fall short of eligibility criteria? A. The eligibility criteria mentioned above in the event, if there is a dilution in eligibility requirement of the Company, it will be the effort of the DCA to accommodate the students. Q. Where can the student see/view the details of the various job offers and apply? A. At http://placements.sharda.ac.in and at the notice board of DCA. Efforts will be made to send emails to all the placement council members by the respective Key Account Managers (KAM). Q. Are there any additional registration requirements for Placement Processes? A. Yes, the student has to send his / her nomination for interested companies through http://placements.sharda.ac.in. Q. Who nominates the students against particular offer? A. KAM floats the Job Details on http://placements.sharda.ac.in and the students from that specialization will apply for that position. Depending on the requirements of the company, the student will be required to qualify based on certain Pre-Tests, short-listing criteria or Interviews. If the sort listing is to be done by DCA, it will be with consent of the respective HOD. Q. Can a student be considered for interview in case he/she has missed or not qualified in the nomination process? A. No.
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Q. Can a student approach the company directly quoting the announced offer? A. No. If a student is found doing so, his/her name will be taken out of the Placement Process. Q. How many maximum withdrawals from selection processes a student can avail? A. As per undertaking, such students will be debarred from placement process. Q. What happens if a student gets nominated but later he/she does not appear for the interview? A As per undertaking, such students will be debarred from placement process. Q. How many opportunities a student can avail? A. The students can apply in 10 companies. Q. What happens if a student is selected by a company, but the FPO (Final Placement Offer) happens to be not the student's dream company? A. As per undertaking he/she will be allowed to appear in one Dream Company of their choice. Q. When a student gets shortlisted in a company, can the student appear for more interviews? A. Yes, till the student gets selected in a company. Q. Can a student give nomination in the next company, in case he/she got selected in previous company? A. As per undertaking he/she will be allowed to appear in one Dream Company of their choice. Q. Can a student give nomination in another company, in case he/she did not get selected in previous company? A. Yes, up to 10 opportunities. Q. Is it compulsory for the students to join those companies from where they got FPO during their Summer Training? A. The DCA encourages students to seek final placement in those companies where they have done their summer training, provided the details of such offers are given to DCA. A NOC will be issued only after the verification of the Offer from the Company. Q. Can a student withdraw from a company after accepting the FPO? A. No.
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Department of Corporate Affairs Sharda University Plot No. 32-34, Knowledge Park III, Greater Noida, UP.- 201306 Email:
[email protected] Website: www.sharda.ac.in
UNDERTAKING FOR PLACEMENT ASSISTANCE-2014 I Mr./Ms.
S/o./D/o. Mr.
student of final year of
Branch
Roll No.
is seeking placement assistance from
Department of Corporate Affairs. I undertake to abide by the following rules and regulations1. I shall abide by the rules and regulations of placement as provided by Department of Corporate Affairs. 2. I will undergo assessments by third part agencies like AMCAT, Bloomberg, AIMA etc and school’s in-house assessments on technical and aptitude skills for priority of nominating me to the companies as per my performance. 3. I will attend at-least 75% Soft Skills Training classes, Technical Skills classes, industry lectures and industry visits to be eligible for recruitment process. 4. I am submitting duly filled-in performa, which is certified as per my records. 5. I undertake to appear in all rounds of the recruitment processes where I have given my nomination or the prospective employer has shortlisted my name. 6. I undertake to sit in all the placement processes of the company after giving my nomination till the end of the process. Failing which I will be debarred from the placement activities unless I have obtained a written prior approval from Mr. Vikram Singh, Director-Placements. 7. I will get 10 chances to appear in the placement drives through campus initiative. Once I get the first letter of appointment from a company, I will be allowed to have one more opportunity of my choice to sit in the placement drive of that company in our campus, with the prior consent of DCA. 8. I undertake that once I accept the first placement offer, my candidature will be withdrawn from the placement assistance of the Department of Corporate Affairs. I undertake to honor the University by joining the organization that has offered me a job of my preference through the Campus Placement Program or I will keep the Department of Corporate Affairs informed about my progress. Date:
(Signature of the Student)
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Sr. No……………
SHARDA UNIVERSITY Plot No.-32, 34, Knowledge Park -III Greater Noida -201306 (U.P)
NO OBJECTION CERTIFICATE This is to certify that Mr./Ms…………………………S/o. Mr. ………………………. is a bonafide student of Sharda University, Greater Noida and is in the process of completion of his degree program. The university has no objection for his joining M/s……………………………………………………….Address……………………… ………………………………………………………………subject to fulfillment of following conditions: 1. Your place of work would be treated as towards completion of your project work, required for the partial fulfillment of your degree program. 2. You shall submit Quizzes, Presentation, Assignments and project works as per requirement of continuous assessment. 3. You shall appear for the Mid Term and End Term examination including. Project examination through personal appearance as per University schedule. 4. You shall not to seek extension of time for submission of Quizzes, Presentations, Assessments and Project work. 5. The shall fulfill all other academic requirement including clearance of dues. You are advised to inform the School about any change in your e-mail, phone number / mobile number, postal address, date of joining etc. so as to enable the school to post you any crucial information regarding examination and other events. Dated……………………………. OSD - SET Sharda University
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