Philippine Hightway Maintenance Management Manual

IMPROVEMENT OF QUALITY MANAGEMENT FOR HIGHWAY AND BRIDGE CONSTRUCTION AND MAINTENANCE, PHASE II

PHILIPPINE HIGHWAY MAINTENANCE MANAGEMENT MANUAL

2014

Department of Public Works and Highways

IMPROVEMENT OF QUALITY MANAGEMENT FOR HIGHWAY AND BRIDGE CONSTRUCTION AND MAINTENANCE, PHASE II

PHILIPPINE HIGHWAY MAINTENANCE MANAGEMENT MANUAL

SEPTEMBER 2014

DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS JAPAN INTERNATIONAL COOPERATION AGENCY

Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE SECRETARY Manila

ACKNOWLEDGEMENT The Japan International Cooperation Agency (JICA) together with the Department of Public Works and Highways (DPWH) improved and updated the Highway Maintenance Management Manual during the implementation of the Technical Cooperation Project (TCP) for the Improvement of Quality Management for Highways and Bridge Construction and Maintenance, Phase II (2011-2014). Special Thanks to the following individuals who contributed to the improvement of this very important manual:

Mr. Hideo Nagao

JICA Team Leader/ Bridge Expert

Mr. Ryoichi Yamasaki

JICA Co-Team Leader/ Road Expert

Ms. Judy F. Sese, PhD

Project Manager, Bureau of Research & Standards

Ms. Carolina S. Canuel

Deputy Project Manager, DPD, Planning Service

Mr. Aristarco M. Doroy

TWG Member, Bureau of Construction

Mr. Adriano M. Doroy

TWG Member, Bureau of Design

Ms. Edna F. Meñez

TWG Member, Bureau of Maintenance

Mr. Felipe S. Ramos

TWG Member, Bureau of Research & Standards

Ms. Elsa T. Naboye

Regional Project Manager, CAR

Ms. Ramie B. Doroy

Regional Project Manager, Region VII

Ms. Rowena P. Jamito

Regional Project Manager, Region XI

Elsa G. Grumo

CWG Member, DPWH-Region XI

Alex R. Tamondong

CWG Member, Bureau of Maintenance

Ernante S. Antonio

CWG Member, Bureau of Maintenance

Ruth S. Duyo

CWG Member , CAR

Fitzgerald R. Icamen

CWG Member, Region VII

Ms. Mary Ann T. Bautista

TCP Coordinator, Planning Service

Mr. Feliciano Carpio

JICA Team, Asst. Engineer

Mr. Rodrigo A. Yago

JICA Team, Asst. Engineer

Philippine Highway Maintenance Management Manual 2nd Edition

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TABLE OF CONTENTS Page No. FOREWORD…………………………………………………………………………………. i ACKNOWLEDGEMENT…………………………………………………………………… ii TABLE OF CONTENTS……………………………………………………………………. iii DEFINITION OF TERMS…………………………………………………………………... vi CHAPTER 1 – MANAGEMENT SYSTEM ………………………………………………. 1-1 1.1 Introduction…………………………………………………………………………… 1-1 1.2 Activities………………………………………………………………………………. 1-2 1.3 Organization…………………………………………………………………………... 1-3 1.4 Planning……………………………………………………………………………….. 1-3 1.5 Scheduling…………………………………………………………………………….. 1-3 1.5.1 Maintenance Needs…………………………………………………………. 1-4 1.5.2 Quincenal Schedule………………………………………………………… 1-4 1.5.3 Work Assignment…………………………………………………………… 1-4 1.6 Directing………………………………………………………………………………. 1-4 1.7 Reporting……………………………………………………………………………… 1-4 1.7.1 Activity Cards………………………………………………………………. 1-5 1.7.2 Activity Summary Work Sheets……………………………………………. 1-5 1.7.3 Monthly Reports……………………………………………………………. 1-5 1.7.4 Monthly Data Summary……………………………………………………. 1-5 1.7.5 Quarterly Performance Summary………………………………………….. 1-6 1.8 Control………………………………………………………………………………… 1-6 CHAPTER 2 - ACTIVITIES………………………………………………………………... 2-1 2.1 Activity List…………………………………………………………………………… 2-1 2.2 Activity Standard……………………………………………………………………… 2-1 2.2.1 Name and Number………………………………………………………….. 2-2 2.2.2 Description………………………………………………………………….. 2-2 2.2.3 Purpose……………………………………………………………………… 2-2 2.2.4 Authorization………………………………………………………………... 2-2 2.2.5 Work Control Category……………………………………………………… 2-2 2.2.6 Scheduling Criteria………………………………………………………….. 2-3 2.2.7 Typical Crew………………………………………………………………... 2-3 2.2.8 Typical Equipment…………………………………………………………. 2-3 2.2.9 Typical Material…………………………………………………………….. 2-3 2.2.10 Typical Work Method……………………………………………………… 2-3 2.2.11 Daily Production Range…………………………………………………….. 2-3 2.2.12 Notes………………………………………………………………………… 2-3 2.3 Activity Number………………………………………………………………………. 2-4 CHAPTER 3 – ORGANIZATION………………………………………………………….. 3-1 3.1 Crew Organization……………………………………………………………………. 3-1 3.2 District Organization………………………………………………………………….. 3-1 3.3 Regional Organization………………………………………………………………… 3-2 3.4 Management System Responsibilities………………………………………………… 3-2 3.4.1 District Maintenance Foreman……………………………………………… 3-2 3.4.2 District Maintenance Area In-Charge………………………………………. 3-2 Philippine Highway Maintenance Management Manual - 2nd Edition

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3.4.3 District Maintenance Engineer……………………………………………… 3.4.4 District Engineer…………………………………………………………….. 3.4.5 Regional Maintenance Engineer……………………………………………. 3.4.6 Regional Maintenance Management Engineer……………………………… 3.4.7 Regional Maintenance Inspectorate Engineer……………………………… CHAPTER 4 – PLANNING…………………………………………………………………. 4.1 Planning Concepts…………………………………………………………………….. 4.2 Department Objectives………………………………………………………………... 4.3 Planning Limitations………………………………………………………………….. 4.4 Maintenance Feature Inventory………………………………………………………. 4.5 Compilation…………………………………………………………………………… 4.6 Annual Updating……………………………………………………………………… 4.7 Inventory Instructions………………………………………………………………… 4.8 Annual Maintenance Work Program/Performance Budget (AMWP/PB)……………. 4.9 Work Program………………………………………………………………………… 4.10 Performance Budget…………………………………………………………………... 4.11 Routine Maintenance………………………………………………………………….. 4.12 Monthly Crewday Distribution……………………………………………………….. CHAPTER 5 – SCHEDULING……………………………………………………………... 5.1 Maintenance Needs…………………………………………………………………… 5.2 Quincenal Schedules………………………………………………………………….. 5.2.1 Available Man-Days………………………………………………………… 5.2.2 Activities and Locations…………………………………………………….. 5.2.3 Workdays, Crew Sizes and Man-Days……………………………………… 5.2.4 Scheduled Dates…………………………………………………………….. 5.2.5 Scheduled Equipment and Materials……………………………………….. 5.2.6 Area-In-Charge……………………………………………………………… 5.2.7 Remarks……………………………………………………………………... 5.2.8 Alternate Work……………………………………………………………… 5.3 Work Assignment……………………………………………………………………... CHAPTER 6 – DIRECTING……………………………………………………………….. CHAPTER 7 – REPORTING………………………………………………………………. 7.1 Reporting System……………………………………………………………………... 7.2 TAD 1.1 – Highway Maintenance Activity Card……………………………………. 7.3 TAD 2.1 – Activity Card Summary Worksheet……………………………………… 7.4 TAD 2.2 – Activity Data Summary…………………………………………………… 7.5 TAD 2.3 – Activity Performance Summary………………………………………….. 7.6 TAR 2.1 – TAN 3.1 - Activity Data Summary Worksheet…………………………… 7.7 TAR 2.2/3.2 – TAN 3.2 - Activity Data Summary………………………………….... 7.8 TAR 2.3/3.3 – TAN 3.3 - Activity Performance Summary Worksheet……………… 7.9 TAR 2.4/3.4 – TAN 3.4 - Activity Performance Summary………………………….. CHAPTER 8 – CONTROL………………………………………………………………….. 8.1 Procedure……………………………………………………………………………… 8.1.1 Comparison with Plans and Standards……………………………………… 8.1.2 Identification of Significant Deviations……………………………………. 8.1.3 Investigation of Significant Deviations……………………………………..

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3-2 3-3 3-3 3-3 3-4 4-1 4-1 4-1 4-2 4-3 4-4 4-7 4-7 4-7 4-7 4-8 4-15 4-22 5-1 5-1 5-1 5-2 5-2 5-2 5-2 5-3 5-3 5-3 5-3 5-3 6-1 7-1 7-1 7-3 7-3 7-3 7-3 7-5 7-5 7-5 7-5 8-1 8-1 8-1 8-1 8-2

Philippine Highway Maintenance Management Manual - 2nd Edition

8.2

8.3 8.4

8.1.4 Identification of Corrective Actions……………………………………….. 8.1.5 Implementation of Corrective Action……………………………………… 8.1.6 Follow-Up of Actions………………………………………………………. Operational Control…………………………………………………………………… 8.2.1 Area-In-Charge……………………………………………………………… 8.2.2 District Maintenance Engineers…………………………………………….. 8.2.3 District Engineers…………………………………………………………… 8.2.4 Regional Directors………………………………………………………….. System Control………………………………………………………………………... Management and Fiscal Control………………………………………………………

8-2 8-2 8-2 8-14 8-14 8-14 8-14 8-14 8-14 8-15

LIST OF FIGURES Figure 1.1 Figure 2.1 Figure 4.1 Figure 4.2 Figure 4.3 Figure 4.4 Figure 4.5 Figure 4.6 Figure 4.7 Figure 4.8 Figure 4.9 Figure 4.10 Figure 4.11 Figure 5.1 Figure 5.2 Figure 5.3 Figure 7.1 Figure 8.1 Figure 8.2 Figure 8.3 Figure 8.4

Management System Components Functional Relationships………………. Example of Activity Standard………………………………………………. Maintenance Features and Inventory Units………………………………… Maintenance Feature Inventory Worksheet………………………………… Maintenance Feature Inventory Summary…………………………………. Workday Planning Value Worksheet………………………………………. Performance Budget -Workday Standard Cost…………………………….. Average Daily Labor Cost………………………………………………….. Standard Unit Costs for Work Days – Resource Requirement (Labor and Equipment)…………………………………………………….. Standard Unit Costs for Work Days – Resource Requirement (Materials)……………………………………………………………………. Annual Maintenance Work Program Performance Budget………………… Annual Maintenance Work Program Performance Budget Summary……… Monthly Crewday Distribution……………………………………………… Maintenance Needed Report………………………………………………... Semi-monthly Schedules……………..…………………………………….. Activity Card – Work Assignment…………………………………………. Activity Card Flow Chart…………………………………………………… Control Chart – Workdays or Accomplishment Less than Planned……….. Control Chart – Workdays or Accomplishment Greater than Planned……. Control Chart –Accomplishment per Workday Less than Planned………… Control Chart –Accomplishment per Workday Greater than Planned………

1-2 2-4 4-4 4-5 4-6 4-9 4-10 4-12 4-13 4-14 4-16 4-21 4-23 5-2 5-4 5-5 7-2 8-3 8-6 8-9 8-12

LIST OF APPENDICES Appendix A-1 Appendix A-2 Appendix B Appendix C Appendix D Appendix E

Activity List Activity Standards Instructions for Highway Maintenance Feature Inventory Maintenance Equipment List Maintenance Materials List Maintenance Management Forms


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DEFINITION OF TERMS


DEFINITION OF TERMS

Maintenance Management System Accomplishment

Accomplishment is a quantity of work completed expressed in work units.

Activity

An activity is a type of work performed with enough frequency to produce a significant impact on the resource requirements of a work program. An activity should not be so inclusive as to combine distinct types of work or resource requirements or so restrictive as to be limited to one step within an overall operation.

Activity List

The activity list is the list of all of the activities in the management system. Each listing includes the activity number, activity name, work unit, inventory unit and quantity standard unit or planning basis.

Activity Groups

Activities are organized in groups to facilitate program/budget and report summarization. The groups are: • • • • • • •

Activity Standard

Road and Related Features Roadside Features Traffic Services Emergency Work Supervision, Support and Overhead Maintenance Project Special Maintenance

An activity standard is developed for each activity and includes the following information: • • • • • • • • • • •

description purpose authorization work control category scheduling typical crew typical equipment typical material typical work method; and daily production range notes

Work is both planned and performed according to the activity standard. Annual Maintenance Work Program (AMWP)

Average

The quantity of work for each activity app1ied to appropriate maintenance features during one year and expressed in work units, workdays and man-days. An AMWP is prepared for each district. Average is used to describe a calculated average of a group of values. It should not be confused with the word "typical".


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Crew

A crew is a group of workmen assigned to perform an activity at a given time and location. Crew members are assigned by number and classification as indicated on the "Activity Standard".

Crew Size

Crew size is the number of workmen assigned to work on an activity and is reported as the number of man-days per workday.

Daily Production

Daily production is work quantity per workday.

Daily Production Range

Emergency Maintenance

The daily production range denotes the typical accomplishments per workday of an activity. Typical daily productions are expressed as a range to recognize the variations in conditions that occur in roadway maintenance and affect production. The activity standard for an activity shows the daily production range.

Emergency maintenance is work performed on the roadway system during and after storms, calamities and other emergency conditions to protect the travelling public and roadway system and provide temporary passage when possible.

Inventory Unit

An inventory unit is the basic measurement unit of a maintenance feature. For example, unpaved roadways are measured in centerline kilometers. A maintenance feature is assigned an inventory unit which can be easily identified and counted.

Inventory Quantity

The inventory quantity of a maintenance feature is number of inventory units occurring within specified boundaries (e.g., 1,000 centerline kilometers of unpaved roadway in a District).

Level of Service

The level of service is the physical condition of the roadway or facility attained as a result of maintenance activities.

Maintenance Feature

A maintenance feature is a distinct part of the roadway system that requires one or more activities to be performed on it.

Maintenance Management System

The maintenance management system is a group of interrelated concepts and procedures used to help make decisions about maintenance work. The system is concerned with the following major areas: • planning; • scheduling; • reporting; • controlling, and • directing.

Man-day

A man-day is a day of work by one person. The man-days planned and reported for an activity are the product of the crew size and number of workdays.

Monthly Distribution

A monthly distribution is an allocation of an annual planned quantity to the various months. A monthly distribution can be made for workdays, man-days,

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resource quantities or pesos. The monthly workday distribution can be called a "long range schedule" or "work calendar". A monthly peso distribution can be called a "cash flow".

Performance Budget

Performance budget is the annual work program expressed in pesos required for the resource needed to accomplish the program. An annual performance budget is prepared for each district by applying standard daily resource costs to the number of work days in the annual work program.

Planning Value

A planning value is a numerical input to either a work program or performance budget. Examples of planning values are inventory quantities, quantity standards, planned daily production, planned crew sizes, standard unit costs for required resources of man-day, equipment day and material.

Quantity Standard

A quantity standard is the annual work quantity planned per inventory unit. A quantity standard usually does not apply to each inventory unit-only the total inventory quantity. For example, a quantity standard of 200 linear meters of ditch cleaned per kilometer of ditch does not mean that in each kilometer of ditch 200 linear meters are to be cleaned. It means that the total planned work quantity averages 200 linear meters per kilometer.

"Other" Activity

Activities that are not required frequently enough to require a separate "Activity Standard" are planned and recorded under an "other" group or sub-group Activity Number. (e.g. "Other" Unpaved Roadway Surface Maintenance or "Other" Roadside Maintenance). The type of maintenance work is described on the daily work card and is planned and reported in man-days.

Maintenance Project

Maintenance project activities include: • resurfacing unpaved roads; • bituminous surface treatment; • redecking timber bridge decks; and • repainting steel bridge members.

Roadway System

A roadway system includes roadway surfaces, shoulders, embankments, ditches, rights of way, bridges, drainage structures, signs, markers, lights, signalization, landscape works, guardrails, protective devices and related facilities.

Roadway Maintenance

Roadway maintenance is the act if preserving and keeping the roadway system in, as near as possible, its originally constructed or subsequently improved state, to protect the investment in the roadway system and provide safety, comfort and convenience to the traveling public.

Routine Maintenance

Routine maintenance is maintenance regularly performed throughout the year.

Standard Cost

A standard cost of a resource is the product of the resource quantity and the standard unit cost of the resource.

Standard Unit Cost

Standard unit cost is the planning value of one unit of measurement of a resource as used in the preparation of the AMWP and Performance Budget. For example, labor is expressed as pesos per man-day, equipment is based on peso per day per


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equipment type, material is pesos per unit, i.e. cubic meter, liter or accepted unit of measurement. Standard unit costs consist of weighted average costs of purchase, production, inflation, transporting and handling and are constant throughout the year for all planning, scheduling and reporting. Only major material items are listed and include the costs of accessories and hardware associated with their use. Typical

"Typical" is used to describe values or conditions that are representative of a type of work, resource, situation, etc. It should not be confused with the word "average". For example, data from an activity might indicate that 90 percent of the workdays have crew sizes of from 4 to 7, and the weighted average for all workdays is a crew size of 5.2. From 4 to 7 is typical, while 5.2 is average.

Workday

A workday is a crew performing an activity, according to the activity standard, for one day. There may be more than one workday of an activity in a calendar day. For example, if three crews perform an activity for a day, three workdays of the activity were performed during the calendar day. The annual planned number of workdays for an activity is found by dividing the annual planned work quantity by the planned daily production.

Work Quantity

A work quantity of an activity is the amount of work expressed in work units. "Planned" or "scheduled work quantity" can be used for a work quantity prior to completion while "accomplishment" can be used for work completed. "Production" can be used to denote work rates, such as in the term "daily production". The annual planned work quantity for an activity is the product of the inventory quantity and the quantity standard.

Work Unit

A work activity is assigned a work unit that is used to express planned and reported work quantities. An activity work unit remains the same throughout the year. Work units should be easy to identify in the field and should reflect the output expected from the activity.

Inventory Units Centerline Kilometers

Lane Kilometers

Shoulder Kilometers

Centerline kilometers are the longitudinal measurement unit along the centerline of the roadway cross section. Readings on kilometer posts indicate centerline kilometers.

Lane kilometers equal the product of the centerline kilometers and the number of lanes. A lane is a traveled lane or parking lane, approximately 3 meters in width. A paved shoulder may be considered a lane if it functions as a traveled lane and is of sufficient width.

Shoulder kilometers equal the product of the centerline kilometers and the number of shoulders.

Ditch

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Kilometers

Ditch kilometers equal the product of the centerline kilometers and number of ditches.

Linear Meters

Linear meters are the longitudinal measurement in meters along the centerline of the feature cross section.

Maintenance Feature Inventory Unpaved Roadways

Bituminous Roadways

Unpaved roadways have travelled ways of aggregate or earth. By definition unpaved roadways do not have shoulders.

Bituminous roadways have traveled ways with bituminous mix or bituminous treated surfaces. The base may be aggregate, aggregate stabilized with bituminous material or bituminous mix. Roadway with bituminous surface and Portland cement concrete base -- over-laid concrete surfaces -- are classified as Portland cement concrete roadway.

Concrete Roadways

Concrete roadways have travelled ways with Portland concrete surfaces. Concrete roadways that are overlaid with bituminous mix or treated with bituminous material are Portland cement concrete roadways.

Bituminous Pavements

Bituminous pavements are the traveled ways of bituminous roadways. They may include bituminous shoulders adjacent to either bituminous or Portland cement concrete pavement, if the shoulders functions as traveled lanes and are of sufficient width. They do not include bituminous shoulders that do not function as traveled ways or other areas paved with bituminous material.

Concrete Pavements

Portland cement concrete pavements are the traveled ways of Portland cement concrete roadways. They do not include other areas paved with Portland cement concrete.

Unpaved Shoulders

Unpaved shoulders are shoulders composed of aggregate or earth. By definition unpaved roadways do not have shoulders. Shoulders are the portion of the roadway immediately adjacent to the pavement and designed to provide lateral support to the pavement and a safety lane for vehicles.

Ditches

Drop Inlet, Catch Basin, Manhole

Cross/Lateral Drainage

Drainage ditches are the channels designed to provide roadway drainage and for which DPWH highway maintenance has responsibility.

A receptacle or reservoir that receives surface water runoff or drainage. Typically made of precast concrete, brick, or concrete masonry.

Reinforced concrete pipe culvert/Lined or earth canal


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Box Culvert

Box culvert can be described as either a precast concrete or reinforced concrete structure in rectangular figure, facilitating water flow through an embankment of road, etc., as a similar function performed by concrete pipe culvert.

Roadside Structure

Road slope protection works, retaining walls

Ferries

A boat or ship for conveying passengers and goods, especially over a relatively short distance and as a regular service

Traffic Signs, Km Post, Etc

This feature includes the facilities in its name; culvert, markers, painted markers on bridge ends and district/city boundary signs are included. Kilometer posts are not included. One unit is counted for each installation, regardless of the number of sign faces, posts or reflectors.

Guardrails

All types of guardrail are included. Guardrail adjacent to bridges is indicated; bridge railing is not included.

Steel Bridge

This feature includes bridges with major structural components of metal; truss, composite I-beam and Bailey bridges are included. Bridge railings are not major structural components.

Concrete Bridge

This feature includes bridges with no major structural components of metal; concrete and timber bridges are included.

Bailey Bridge

A “through” type of steel Deck Girder; the roadway is being carried between the two main girders. The main girders are formed from modular elements 3m long pinned together end to end for quick assembly.

Timber Bridge

A type of bridge made of wood.

Concrete Deck

Top of bridge superstructure

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CHAPTER 1

1.1

MANAGEMENT SYSTEM

Introduction

The management system provides a framework for making informed decision about highway maintenance. Specific objectives are to provide the following: • • • • • •

uniform levels of maintenance service throughout the Philippines; means to use labor, equipment and material in manners appropriate to the Philippines; objective basis to plan and execute maintenance work programs; direct relationships between programmed work and budgeted costs; comparisons of actual with planned work performance; and Guidelines and procedures to effect corrective action.

Major management system components are as follows: • • • • •

planning; scheduling; directing; reporting; and control.

The components function together as shown in Figure 1.1 Planning serves to estimate annual work quantities, costs and resources requirements. Scheduling functions in the short term to identify maintenance needs and plan and assign work. Directing is necessary to carry out work assignments to achieve acceptable work results. Reporting serves to document work results and to provide information to managers in form suitable for comparing actual with planned performance. Control procedures help identify significant deviations from the plans and standards and provide guidelines needed to make corrections or adjustment required to improve performance.


1-1

Figure 1.1 Management System Components Functional Relationships

The remainder of this chapter briefly explains the other chapters in this manual.

1.2

Activities

All types of work performed by maintenance field forces are described by activities. Activities are used throughout the management system—work is planned, schedule, directed, reported and controlled by activity. The majority of work activities relate to the maintenance of distinct features of the roadway system. An annual work program of activity work units required to provide an acceptable level service on the roadway maintenance feature is combining work activities and road way maintenance features. To facilitate the preparation and understanding of the program, each activity is assigned easily identifiable units of measure which are compatible with the various work units. Activity work units are used to measure planned, schedule and reported work, on distinct roadway maintenance features, as described by a work activity. An activity standard is developed for each and includes the following information: • • 1-2

name and number; description ; Philippine Highway Maintenance Management Manual - 2nd Edition

• • • • • • • •

purpose; authorization; scheduling criteria; typical crew size and composition; typical equipment; typical material; typical work method; and daily production range;

Work activities and standards are detailed in Chapter 2.

1.3

Organization

Maintenance personnel and equipment are assigned by activity according to the work to be performed. Crews are not permanently assigned to any activity or location but are utilized in the most efficient and effective combinations for the work scheduled. Districts are divided into geographical areas to help organize management activities. Personnel and equipment are assigned to areas for duration determined by the District/Maintenance Engineer. District Area In-Charge is assigned to share responsibility for managing maintenance in the areas. Organization structures and responsibilities are in Chapter 3.

1.4

Planning

Planning serves to estimate the annual work quantities, resource requirements and standard costs needed to meet Department’s objectives for roadway maintenance. The annual maintenance work program/performance budget documents and communicates these objectives. Annual work program/performance budgets are developed for each district and summarized into regional and national program/budgets. The sequence for developing a district program/budget is as follows: 1. 2. 3. 4. 5. 6. 7.

identify planning concepts; summarize maintenance feature units; prepare the work program and performance budget; prepare the monthly workday distribution; prepare other monthly distributions; estimate resource requirements; and compare with available resources and funds and revise as appropriate.

The planning procedures outlined above are explained in detail in Chapter 4.

1.5

Scheduling

Successful performance of an annual maintenance work program is dependent on good scheduling practices which should be established and followed continually. Work scheduling is composed of: • •

identification of maintenance needed; determination of work activity and workday required;


1-3

• •

1.5.1

preparation of quincenal schedule; and assignment of work activity and resources requirements.

Maintenance Needs

The District Area In-Charge is responsible for conducting routine inspections of all the roads in the area at least once a quincena. He identifies maintenance needs by comparing observed conditions with the description, purpose and scheduling criteria on activity standards or by engineering judgment.

1.5.2

Quincenal Schedule

Quincenal schedules are prepared each quincena for each district area. They are prepared by the District Area In-Charge during scheduling meetings. During a scheduling meeting maintenance needs are compared with the work program, workday distribution, activity standards, available resources and other pertinent information to determine what activities are to be scheduled, when the activities are to be performed and the work methods ad resources to be used. The schedule documents the following: • • •

1.5.3

the activities and locations schedule; the workdays, crew sizes and man –days scheduled; and the equipment and material scheduled; and the scheduled supervisor.

Work Assignment

The work assignment is made by the District Area In-Charge to the scheduled supervisor. Both written and verbal instructions are used. The important aspects of work assignment are that the scheduled supervisor understands what work is assigned, where, when how and how well it is to be performed and who is to perform it. Written instructions are placed on an activity card, which authorizes the supervisor to perform one workday of the activity at the location assigned. Details of scheduling procedures are discussed in Chapter 5.

1.6

Directing

Directing consists of the actions necessary to produce acceptable work results after the work assignment is received. A work assignment does not detail every aspects of the work. Numerous decisions must be made at the work site to produce acceptable results. The activity standard is an important guide for producing acceptable work results. The work method, purpose and daily production range provide guidance. Chapter 6 contains the details of Directing.

1.7

Reporting

District reporting consists of the following: • • 1-4

all workdays are reported on activity card; the activity cards are summarized on activity card summary work sheet; and Philippine Highway Maintenance Management Manual - 2nd Edition

•

the activity card summary work sheets and planning data are used to prepare monthly reports.

Regional reports are summaries of district reports and are submitted to the Bureau of Maintenance for preparation of national performance reports.

1.7.1

Activity Cards

The assigned supervisor completes the activity card issued to him during the work assignment procedure. The following information is completed: • • • •

1.7.2

time worked by the crew members; time worked by the equipment; the quantities of materials use; and the accomplishments.

Activity Summary Work Sheets

A clerk or engineering assistant completes the activity card summary work sheets as the activity card is submitted. The work sheets are totaled at the end of the month and the following information is derived for each activity. • • • • •

total workdays; total accomplishment; total man-days; equipment and material types and quantities; and labor, equipment, fuel, material and total standard costs.

The standards costs are calculated by multiplying the resource quantities by the standard unit costs used for planning. Monthly and year-to-date values are calculated for the following: • • •

1.7.3

accomplishment per workday; man-days per workday; and total standard cost per accomplishment.

Monthly Reports

A monthly data summary and a monthly performance summary is prepared. Monthly data summary lists the reported month and year-to-date totals for each activity. The data is used for in-depth analysis and for updating plans and standards.

1.7.4

Monthly Data Summary

The monthly performance summary lists reported and planned data for the month and year-to-date. The following data are included: • • • •

workdays; accomplishments, accomplishment per workday values, and standard cost per accomplishment values.


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1.7.5

Quarterly Performance Summary

Regional and national performance summary reports are prepared quarterly. The reports are used by managers to help identify deviations from plans and standards to help discern trends. Reporting details and formats are in Chapter 7.

1.8

Control

Control involves both operational and system control. Operational control is continuous to ensure intelligent decisions about scheduling, directing and reporting. System control occurs at least annually to correct system guidelines, plans and standards. Both types of control employ the same procedure. The procedure for controlling work is a follows: • • • • •

work performance and management actions are compared with plans and standards; significant deviations are investigated to determine when they occurred; the most appropriate corrective actions are identified; the corrective actions are implemented; and the corrective actions are followed up to ensure that they are effective.

Chapter 8 contains full details on Control.

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CHAPTER 2

ACTIVITIES

The Annual Maintenance Work Program prepared by the Maintenance Management System is expressed in maintenance activity work units applied to roadway maintenance features. The roadway maintenance features are assigned easily identifiable and measurable units for counting and summarizing into a convenient Maintenance feature inventory. Maintenance work activities are described, names and numbered according to the maintenance feature on which they are performed. Units of work measure that is compatible with the maintenance feature unit measure are assigned to each activity.

2.1

Activity List

The Activity List includes all activities. Each activity listing includes the activity number, name, work units, maintenance feature, Inventory unit and quantity standard unit. The activities are grouped and numbered according to the general classification of expenditure. Activities are numbered in sub-groups indicating the maintenance feature on which the activities are performed. These groups and sub-groups are formed to allow summarization and comparisons of program planning and accomplishments. The major groups and sub-groups of the revised activities are shown below: o

o

Group by Maintenance Features + 100 – Road and Related Features + 200 – Roadside Features + 300 – Traffic Services Group by Expenditure Category +400 – Emergency Work + 500 – Supervision Support and Overhead (Project) + 600 –Maintenance Projects + 700 – Special Maintenance

The Activity List is shown in Appendix A-1.

2.2

Activity Standard

Maintenance work activities should be clearly defined in order that personnel responsible for planning, scheduling and reporting have a uniform understanding of their operation. Major activities should not be inclusive as to combine distinctly different types of work or so restrictive as to include only a few steps in a work method. For example, pot-holes patching and bituminous surface treatment should not be combined in a single activity nor should be work step for compacting a patch be an activity separate from pothole patching. Activities are used throughout the management system – work is planned, scheduled, directed, reported and controlled by activity. An Activity Standard is developed for each activity. It includes the following information: • • •

name and number; description; purpose;


2-1

• • • • • • • • •

authorization; work control category; scheduling criteria; typical crew size and composition; typical equipment; typical materials; typical work method; daily production range; and notes.

An example of an activity standard is shown in Figure 2.1 Details of the Activity Standards are shown in Appendix A-2

2.2.1

Name and Number

An activity is given a name and number to provide easy and clear reference to the type of work described in the activity standard. The numbers assigned reflect the type of work. For example, numbers 101 to 104 are reserved for unpaved roadway repair and numbers 111 to 114 are reserved for bituminous roadway surface maintenance.

2.2.2

Description

The description is necessary to standardize terminology and make communications clear and concise. For example, “grading” has different meanings to different maintenance engineers – from a few light passes on the surface to complete reshaping of the surface and ditches. The description for Activity 104, Machine Grading Unpaved Roadways, leaves little doubt as to the type of work included in the activity.

2.2.3

Purpose

The purpose indicates why the activity is performed. It supplements the description and is useful in planning, scheduling and directing the work.

2.2.4

Authorization

The authorization indicates the person who approves the Work to be called and/ or performed. The standards recognize two levels of management in agreement with the organization of the Department. The two people who authorize work are the District Engineer and the Regional Director. In practice, the responsibility is designated to other engineers.

2.2.5

Work Control Category

For proper implementation of the maintenance activities, work control categories are assigned to the activities, such as:

Unlimited – control category that signifies that activity is a priority activity and should be performed as needed, usually to repair hazardous defects. Limited – indicates 2nd priority, activity should be performed approximately in the quantity planned. Variable – signifies the lowest priority, the activity quantity should be reduced when other activities overrun planned quantities.

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Project - Indicates an activity initially planned as lump sum and re-programmed as a series of projects requiring approving authority or implementation

2.2.6

Scheduling Criteria

The scheduling criteria indicate when the work should be scheduled. They may refer to the seasons of the year, road conditions, and coordination with other activities or other pertinent information.

2.2.7

Typical Crew

The typical crew size and composition are representative of what should be used when the work is performed according to the activity standard. Typical crews range in size according to the type and quantity of equipment required and/or available. Activities should be performed using an appropriate crew size within the given range.

2.2.8

Typical Equipment

Typical equipment indicates the types and number of pieces of equipment used to perform the work according to the activity standard. The planned equipment is representative of the majority of workdays and should be interpreted as a guide rather than a mandate.

2.2.9

Typical Material

Typical material includes the major types used when the work is performed according to the activity standard.

2.2.10 Typical Work Method Typical work method indicates how the work should be performed on the majority of workdays. The work method is presented in numbered steps for clarity. 2.2.11 Daily Production Range The daily production range indicates the amount of the appropriate unit of work expected to be accomplished on a typical workday performed according to the activity standard. The range is used to reflect that workday accomplishments vary acceptably according to conditions – no single workday can be expected to result in the “average” accomplishment.

2.2.12 Notes The notes usually refer to how the activity should be scheduled and reported.


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Figure 2.1 Example of Activity Standard ACTIVITY STANDARD Effetive Date: DPWH HIGHWAY M AINTENANCE ACT. NO. 104 NAME: MACHINE GRADING UNPAVED ROAD SURFACES DESCRIPTION: Use this activity for correcting minor surface erosion, ruts, corrugations, potholes depressions, etc., and restoring the surface crown by using a road grader. Reclaiming surface materials and reshaping ditches, if needed, are included. However, adding new materials and/or surface widening are not included PURPOSE: To provide smooth, well drained surfaces. Reclaiming surface material and ditching are secondary purposes. AUTHORIZATION: SCHEDULING:

WORK CONTROL District Engineer CATEGORY: Limited Schedule when defects control traffic speeds or threaten the structure of the road surface. Schedule ditching when there is need 1/. Schedule a roller only when there is sufficient natural moisture for compaction 2/. Defects that cannot be removed by scarrifying, such as subgrade failures (soft spots) 3/. should be corrected first prior to scheduling this activity. TYPICAL WORK METHOD:

TYPICAL CREW: 1-2* 2

Operators Laborers

1. 2. 3.

* - if roller is used TYPICAL EQUIPMENT: No.

Code:

Description

1 1

N1 Z4

Road Grader Pneumatic/tandem (steel wheel)* Hand tools Safety devices PPE (refer to Act. 503)

4. 5. 6. 7. 8. 9.

Place safety devices. Scarify or cut surface to remove potholes, erosion scars, corrugations, high areas, etc. Clean and recut ditches and outlets/turnouts. Remove spoil material from culvert inlets and outlets. Reclaim suitable material from ditches and sides. Remove oversize or unsuitable material. Blend reclaimed material with scarified surface materials, Spread, reshape and compact. Check cross section, profile and drainage. Rework if needed. Remove safety devices.

* If available TYPICAL MATERIALS: Code:

Descriptions DAILY PRODUCTION RANGE: none 1-3 centerline kilometers graded.

NOTES:

2.3

1/ 2/ 3/

If primary purpose is ditching, use Act. 141 or 199. If watering is needed, schedule ahead of grading under Act. 199. Use Act.199 for subgrade repair(soft spots).

Activity Number

Numbers are assigned to each maintenance activity to provide quick and easy identification and reference. The present numbers are of three digits to provide reference to the category of maintenance expenditures, to the roadway maintenance feature upon which is being performed and the activity within the system. The general expenditure categories are identified for funding and are identified as follows: Routine Maintenance – Activity 100 through 600 under Routine Maintenance, general expenditure categories are represented by the numbers in the hundreds as follows: 2-4


• • • • • • •

100 – Road and Related Features 200 – Roadside Features 300 – Traffic Services 400 – Emergency Work 500 – Supervision Support and Overhead 600 –Maintenance Project 700- Special Maintenance

The routine maintenance annual work program/performance budget is summarized by these expenditure categories for analysis of planned distributions of maintenance funds. Quarterly and annual reports are similarly grouped for review and comparison. Maintenance on specific roadway maintenance features are in Group 100, 200 and 300 and identify the maintenance feature as follows: • 101 • 111 • 121 • 131 • 141 • 151 • 161

to 104– Unpaved Road Surfaces to 114 – Bituminous Pavements to 123 – Concrete Pavements to 133 – Unpaved Shoulders to 144 – Drainage to 157– Bridges – Ferries

• 171 – Temporary Repairs • 199 – Other Maintenance and Repairs • 201 to 209 – Roadside features • 301 to 309 – Traffic Services • 501 to 510 – Supervision, Support and Overhead • 61X – 69X – Maintenance Project • 71X – Special Maintenance

The activities listed above represent the Routine Maintenance Program. The establishment of the above activity numbers will be easily adapted to future computerization of the maintenance management system. Presently, the decisions of determining the priority of expenditures are facilitated by the establishment and use of the activity numbering system. In the form for Annual Maintenance Work Program and Performance Budget – Roads and Bridge (Total) MVUC (see Appendix E form TAD 4.1 New) currently used by DPWH, standard routine maintenance activities are further subdivided into the following WORK CATEGORIES: Activity No. Description Work Category No. 10 - Pavement Maintenance Premix Patching Bituminous Pavements 111 112 Penetration Patching Bituminous Pavements 113 Sealing Bituminous Pavements 114 Replacement of Bituminous Pavements Patching of Concrete Pavements 121 122 Crack & Joints Sealing of Concrete Pavements 123 Replacement of Concrete Pavements 101 Manual Repair of Unpaved Road Surfaces 102 Manual Patching of Unpaved Road Surfaces 103 Machine Patching of Unpaved Road Surfaces 104 Machine Grading of Unpaved Roadways 171 Temporary Patching 401 Initial Resp onse to Emergencies-Roadways 41X Emergency Projects 503 Indirect Cost Work of Expenses 504 Other Work or Expenses 509 Foreman Supervision 510 Unproductive Time Work Category No. 11 - Regravelling 61X Resurfacing of Unpaved Roadways 63X Resurfacing of Unpaved Shoulders Work Category No. 12 - Bridge and Structure Maintenance 151 Cleaning of Bridges 152 Patching of Concrete Deck 153 Repairs of Concrete Bridges 154 Repairs of Steel Bridges 155 Repairs of Bailey Bridges 156 Repairs of Timber Bridges 157 Clearing Bridge Waterways 402 Initial Response to Emergencies Bridges

Activity No. Description Work Category No. 15 - Shoulder Maintenance 131 Manual Repair of Unpaved Shoulders 132 Manual Patching Unpaved Shoulders 133 Machine Grading Unpaved Shoulders Work Category No. 16 - Drainage Maintenance 141 Manual Ditch Cleaning 142 Manual Inlet/outlet cleaning 143 Culvert line cleaning 144 Repair and/or Replacement of Minor Drainage Structure 199 Other Maintenance to Roadways and Related Features Work Category No. 17 - Vegetation Control 201 Vegetation Control 202 Erosion Repair and Control to Roadsides 203 Repair of Major Roadside Structures 209 Other Roadside Maintenance Work Category No. 18 - Traffic Services Maintenance 301 Sign Maintenance 302 Centerline and Lane Line Repainting 303 Guardrail Maintenance 304 Sight Distance Mowing and Clearing 309 Other Traffic Services 71X Special Maintenance Production Activities 501 Production of Bituminous Premix 502 Other Material Prtoduction or Handling


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CHAPTER 3

ORGANIZATION

This Chapter examines organization structures as they relate to the management system and is organized under the following headings: • • •

Crew Organization; District Organization; and Regional Organization.

Exhibits at the end of the chapter list management system responsibilities for selected positions.

3.1

Crew Organization

In order to apply roadway maintenance management according to the concept covered in Chapter I, using the activity standards explained in Chapter 2, the district highway maintenance personnel must be organized to provide the number of work days for each employee classification as developed in the Annual Maintenance Work Program. The number in each classification is determined by the number of work days of the various activities required to maintain the district national road system and the typical crew described in the activity standards. The assignment of maintenance personnel according to the activity standard of the work to be performed and the flexibility of assignment to any location is necessary to fulfill the annual work program. Thus, in general, maintenance personnel are assigned to either a certain work activity or location but rather as required according to their abilities.

3.2

District Organization

Districts are divided into geographical areas to organize management activities. Area boundaries are established on a flexible basis and can be revised as transportation capabilities and other factors change. The establishment of boundaries to maximize the roadway kilometers within an area will develop a sufficient workload to keep both men and equipment assigned to that area and reduces transportation requirements. Travel times, geographical features and transportation capabilities determine the best size of an area. A centralized area office and yard is desirable to provide a meeting place, safe storage for equipment and materials and overnight facilities for personnel. Area boundaries, and arrangements for area offices and yards when feasible, are submitted by the district for approval by the Regional Director prior to implementation. Personnel and equipment are assigned to an area for durations required to perform work activities scheduled by the Area In Charge and approved by the District Maintenance Engineer. A District Area In Charge is assigned to share responsibility for managing maintenance in the area. Foremen are assigned to direct activity crews. Personnel, with special knowledge or abilities, and scarce equipment may be shared among areas to satisfy activity scheduling. Personnel are assigned to any area to perform work as benefits the Department. District Maintenance Engineer procures resources, coordinates work among the areas and provides control of work scheduling and reporting. The District Maintenance Engineer functions as the Area In Charge in districts having only one area. Philippine Highway Maintenance Management Manual - 2nd Edition

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The District Engineer provides overall control of work and money expenditures to meet Department objectives and priorities.

3.3

Regional Organization

The Regional Highway Maintenance Division is headed by a Regional Maintenance Engineer and is composed of two major sections: Maintenance Management and Inspectorate. Maintenance Management section is headed by a Regional Maintenance Management Engineer and is concerned with planning, reporting and system control. Inspectorate section is headed by a Regional Maintenance Inspectorate Engineer and is concerned with scheduling, directing and operational control.

3.4

Management System Responsibilities

3.4.1

District Maintenance Foremen • • •

3.4.2

District Maintenance Area In-Charge • • • • • • •

3.4.3

Conducts field inspections to identify and document maintenance needs; Prepares quincenal schedule to satisfy maintenance needs and to achieve Department objectives and priorities; Assign work to foremen in an effective manner Collects and reviews activity cards; Conducts field inspections of work-in-progress and completed work to ensure work is directed appropriately and effectively; Conducts field inspection and takes corrective measures to ensure activity cards are accurate and submitted on time; Performs related work as assigned by District Maintenance Area In Charge

District Maintenance Engineer • • • • • • • • • • • •

3-2

Directs one or more activity crews to perform work as assigned in accordance with plans and standards; Reports work on activity cards; Performs related work as assigned by District Maintenance Area Engineer In Charge.

Prepares workday distribution, resource use/standard cost distributions and resource requirements for annual maintenance work program; Conduct field inspections to ensure that current maintenance needs are identified; Conducts quincenal scheduling meeting and coordinates scheduling among district areas; Reviews quincenal schedules to ensure schedules are written to satisfy maintenance needs and to achieve Department objectives and priorities; Approves quincenal schedules; Takes corrective measures to ensure work assignment procedures are appropriate and effective; Procures resources for maintenance work; Assigns resources for district area; Supervises preparation of monthly reports; Conduct field inspections and takes corrective measures to ensure monthly reports are accurate and submitted on time; Reviews and analyzes monthly reports for operational control purposes; Directs the District Maintenance Area In Charge; Performs related work as assigned by District Engineer; Philippine Highway Maintenance Management Manual - 2nd Edition

• •

3.4.4

Prepares project maintenance estimates; Supervises preparation of maintenance feature inventory.

District Engineer • • • • • • • • •

Ensures resources are used and money is spent to achieve Department objectives and priorities; Reviews and submits project maintenance estimates; Reviews and submits workday distribution, resource use/standard cost distributions and resource requirements for annual maintenance work program; Reviews and submits monthly reports; Ensures resources are properly procured and assigned for maintenance work; Ensures that proper scheduling and coordination exist among district areas; Directs the District Maintenance Engineer; Performs related work as directed by the Regional Director; Reviews and submits maintenance feature inventory.

3.4.5 Regional Maintenance Engineer •

• • • • • •

Assists districts in highway maintenance management systems of operations by: − conducting field inspections to confirm current maintenance needs are identified − attending quincenal scheduling meetings to confirm schedules are written to satisfy maintenance needs and achieve Department objectives and priorities − reviewing work assignment procedures to confirm that they are appropriate and effective − conducting field inspections of work-in-progress and completed work to confirm that work is directed appropriately and effectively completed − conducting field inspections and reviews to confirm activity cards and monthly reports are accurate and submitted on time Coordinates scheduling among districts in the region to maximize equipment utilization and material availability; Reviews and analyzes monthly reports for operational control purposes; Identifies and investigates significant deviations from plans and standards; Suggests corrective actions to the Regional Highway Maintenance Inspectorate Engineer or the districts depending on the nature and severity of the actions; Implements and follows up corrective actions when specifically assigned by the Regional Director; and Performs related work as assigned by the Regional Director.

3.4.6 Regional Maintenance Management Engineer • • • • • • •

Prepare district and regional maintenance work program/performance budgets; Reviews and corrects district AMWP/PB submissions; Prepares regional summaries of AMWP/PB’s; Reviews maintenance feature inventory submissions and compiles regional inventory; Reviews maintenance project estimates and recommends appropriate action by Regional Maintenance Engineer; Advises and assists districts in AMWP/PB preparation; Advises and assists regional and district personnel in report preparation and analysis; Compiles regional summary reports;


3-3

• • • • • • •

3.4.7

Regional Maintenance Inspectorate Engineer • • • • • • •

3-4

Reviews and analyzes regional summary reports and other data for system control purposes; Conducts investigation for system control purposes; Recommends corrective actions to the Regional Maintenance Engineer; Reviews and analyzes accounting reports and records for standard unit cost analysis and comparisons with nationwide standard unit cost; Maintains records of other planning values for comparisons with nationwide values; Directs personnel in the Regional Management Maintenance Engineer; Performs related work as assigned by the Regional Maintenance Engineer.

Coordinates scheduling among subregions; Evaluates corrective action suggestions from the Subregional Engineers; Reviews and analyzes regional summary reports for operational control purposes; Recommends corrective actions to the Regional Maintenance Engineer; Implements and follows up corrective actions when specifically assigned by the Regional Director; Directs personnel in the Regional Inspectorate Maintenance Engineer; and Performs related work as assigned by the Regional Maintenance Engineer.


CHAPTER 4

PLANNING

Planning serves to estimate the annual work quantities, resource requirements and standard costs needed to meet the Department objectives for roadway maintenance. The Annual Maintenance Work Program and Performance Budget (AMWP/PB) documents and communicates these objectives. AMWP/PB’s are prepared for Routine Maintenance budget of each District national roadway system. These are summarized by regions for a Regional AMWP/PB and the regional program/budgets are summarized to become the National Highway Maintenance budget request. The sequence for developing a District program/budget is as follows:      

Identify planning concepts; Inventory maintenance features; Prepare the work program and performance budget; Prepare the monthly crewday distributions; Prepare other monthly distributions; and Estimate resource requirements.

The remainder of this chapter examines this sequence and the important forms used for documenting the AMWP/PB.

4.1

Planning Concepts

Concepts for preparing and interpreting the AMWP/PB recognize important Department objectives and planning limitations.

4.2

Department Objectives

A list of important planning objectives, from the list of system objectives in Chapter One, is as follows:       

To provide uniform levels of maintenance service throughout the Philippines; To plan the use of labor, equipment and material in manners appropriate to the Philippines; To provide objective bases to plan maintenance work programs; To provide direct relationship between programmed work and budgeted costs; To provide planned work quantities for meaningful comparisons with actual performance; To provide a measurement of effectiveness of the present standard value assigned to compute the annual national highway budget allotment; and To provide a programmed estimate of additional funding required to complete programmed routine maintenance.

These objectives are examined in the following paragraphs. In order to provide for uniform levels of service throughout the Philippines, national planning values are used to program equal quantities of maintenance activity work units to all maintenance feature inventories and to estimate the amount of resources and funding required to perform the program. Variations in the actual requirements of an individual district are taken cared of by scheduling appropriate quantities of work activities needed to provide the desired level of service.

Philippine Highway Maintenance Management Manual – 2nd Edition

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Appropriate use of labor, equipment and material, to best meet the needs of the Philippines, is reflected in the planning values developed for the work activities. The distributions of labor, equipment and material in all work activities considers the most appropriate and effective use of the resources and funds available. The planning concept of labor intensive, equipment intensive or least fund requirement work programs is provided through adjustment of planning standards. The nationwide standards and planning values must be revised annually to meet the Department’s concepts. The objectives bases provided for developing a maintenance work program attuned to a roadway system are the identification of roadway system features that require maintenance and a description of the work activities needed to meet these maintenance requirements. Applications of nationwide activity planning values to district maintenance feature inventory develops maintenance work programs using these bases. Performance budgets are calculated by applying unit costs to estimate resource quantities required to complete the work programs; the procedure provides direct relationships between programmed work and budgeted cost. Programmed work quantities are expressed in work units, easily identified in the field, in workdays and in man-days. Budgeted costs are calculated using standard unit costs that remain as constants throughout the year and are also used in the reporting component of the management system. These concepts provide the bases for meaningful comparisons of planned work with actual performance. The annual performance budget is developed using national work quantity standards that provide a routine maintenance program for national road maintenance provided by the standard value of pesos per Equivalent Maintenance Kilometer (EMK). The effectiveness of the standard peso value will be determined by the level of service provided by the routine maintenance work program. Other, more specific Department objectives may be expressed in the individual planning values. For example, a desire to increase the levels of service for bituminous pavements would be expressed by increasing the planned quantity of work for the appropriate activities.

4.3

Planning Limitations

Development of an Annual Maintenance Work Program/Performance Budget uses one set of real, identifiable values in the process, the inventory, or quantity, of Roadway Maintenance Features. All other factors and planning values are estimates developed in various ways. For example:  Quantity standards express the amount of work per activity per maintenance feature per year applied to the total feature inventory, not individual inventory units. They are developed from historical data, qualified experience and sound engineering judgment.  Average daily production represents the weighted average of the total production achieved in the total work days for one year.  Average crew size used for each activity, is the average of all work days reported in one year divided into total man-days.  Workday planning values of resources per day are based on the activity standard and annual reported average usage.  Standard unit costs are based on the nationwide actual fiscal costs adjusted for predicted inflation, handling, transporting and to include cost of minor accessories and hardware. The overall accuracy of a work program increases as its scope increases but its applicability to any specific maintenance feature unit, or small number of units, in district maintenance work must be scheduled as needed, within the limits of the program, and reported as actually accomplished. Comparison of the 4-2


reported values with the planned values may be issued at the end of a year for adjusting future planning values. Reports of less duration – nine, six or three months – maybe analyzed to indicate trends but comparisons of daily, weekly or monthly reports with the annual work program of workday distributions is based mainly on historical weather patterns. Identical monthly weather patterns in any two years seldom occur. Weather is one of the main factors in determining roadway maintenance requirements and as weather changes so does maintenance. Management must keep this in mind when reviewing performance reports. Roadway maintenance should be scheduled by field requirements and reported as accurately as possible. Reports adjusted to make favorable comparisons with annual report program are detrimental to the overall system and are not acceptable. Annual nationwide planning values must be adjusted to meet anticipated funding in accordance with the Department’s objective for the national road maintenance. The national quantity standard planning values for routine maintenance will be based on the present EMK value. The standard EMK value multiplied by the total EMK for the roads and bridges for each district furnished by the BOM is the gross amount allotted by the national budget. Before distribution, five percent (5%) is deducted for a contingency fund for the regional office and another five percent (5%) is deducted for the maintenance of newly converted roads (local road to national road).

4.4

Maintenance Feature Inventory

A maintenance feature is a distinct part of the roadway system on which one or more activities must be performed. A maintenance feature inventory is the counting and recording of the measurement units of each maintenance feature. The total units called the inventory. A list of maintenance features and inventory units is summarized from the activity list in Chapter Two and shown as Figure 4.1 - Maintenance Feature Inventory Work Units. Descriptions of these inventory units are in shown The Definition of Terms. Maintenance feature inventories are maintained for each district and summarized into regional and national inventories. They are separate from other inventories, are permanent records and after initial compilation, require only annual updating.


4-3

Figure 4.1 Maintenance Features and Inventory Units Maintenance Features Unpaved Roadways Bituminous Roadways Concrete Roadways Bituminous Pavements Concrete Pavements Unpaved Shoulders Ditches Drop Inlets/Catch Basin/Manholes Cross/Lateral Drainage Box Culverts Roadside Structures Ferries Traffic Signs, KM Post, Etc. Guardrail Steel Bridges Concrete Bridges Bailey Bridges Timber Bridges Number of Bridge Concrete Decks Width of Waterways

4.5

Inventory Units -

Centerline kilometers Centerline kilometers Centerline kilometers Lane kilometers Lane kilometers Shoulder kilometers Ditch kilometers Number of structures Number of lines Number of structures Number of structures Number of ferries Number of sign, KM Post, Etc. Linear meters Linear meter Linear meter Linear meter Linear meters Number Linear meters Linear meters

Compilation

The maintenance feature inventory is compiled from the results of field inspection or from Roads and Bridge Information Application (RBIA). The feature inventory for an inventory section is recorded on the Maintenance Feature Inventory section recorded on the Maintenance Feature Inventory Work Sheet, which is shown in Figure 4.2. The form for the summary of inventory quantities for all road sections is shown in Figure 4.3. The inventory quantities are totaled to produce the maintenance feature inventory for a district. Regional summaries are compiled by Regional Maintenance Management Engineer and national summaries are compiled by the BOM.

4-4


Figure 4.2 Maintenance Feature Inventory Worksheet


4-5

Figure 4.3 Maintenance Feature Inventory Summary

4-6


4.6

Annual Updating

Maintenance feature inventories are updated by adding, deleting or revising Work Sheets and making corresponding revisions based on Roads and Bridge Information Application (RBIA).

4.7

Inventory Instructions

Detailed instructions in using the inventory forms for compiling and updating District maintenance feature inventories are included in Appendix D-Maintenance Feature Inventory Instructions.

4.8

Annual Maintenance Work Program/Performance Budget (AMWP/PB)

Work programs and performance budgets are separate entities but are combined into a single presentation to emphasize the concept of planning and identifying work quantities and computing the budget requirements for the resources needed to perform the work program. The two components require the development and use of special planning values. The work program is expressed in work units, workdays and man-days and is developed as follows: Maintenance Feature Inventory X Quantity Standards =

Work Units

Work Units X Average Daily Production

=

Workdays

Workdays X

=

Man-days

Average Crew Size

The performance budget is expressed in pesos required for labor, equipment and material for the number of work days in each activity and summarized to express the total funds required for the work program. The development of the planning values and forms for the two components are described in the following paragraphs.

4.9

Work Program

The annual work program is developed by applying nationwide planning values for quantity standard, average daily production and average crew size to the maintenance feature inventories of each district, region, and the nation. The regional programs will equal the total of its districts and the national program will equal the sum of the regions. The forms and planning values will be developed and distributed by BOM. The planning values for the work program include: + Quantity Standard + Average Daily Production + Average Crew Size Quantity Standards control the quantity of work planned for each activity for one year and thus establish the level of maintenance service, the quantity of resources and the finances required. Evaluation of quantity standards must be made annually but adjustments should be based on trends and averages of several years rather that to meet one year reported data.


4-7

In the future, experience may prove that maintenance requirements vary sufficiently in different parts of the country because of weather, terrain or other causes, to mandate the establishment of standards for separate regions, or zones consistent of several regions, to meet those variations. Average daily production represents the planning value equal to the total accomplishment divided by the total workdays during a year. This planning value should not be used for comparisons of daily, monthly or quarterly reports. Most activities have an accepted daily production range that depends on the assigned crew, equipment and activity location. Average crew size planning value expresses the number of man-days per workday for a year’s activity. It should fall within the “Typical Crew Size” given by the activity standards but should not be used for short term comparisons or evaluations.

4.10

Performance Budget

In order to convert a work program into a performance budget, standard daily costs must be developed for each activity. A “Workday Planning Value” sheet for each activity is prepared by the BOM staff annually and the standard workday costs for labor, equipment, material and total resources are distributed with the other forms. The workday planning value sheet identifies the work units, planning daily production, planning crew size, resource descriptions, resource use factors, standard unit cost and standard daily cost for labor, equipment and material. The form is shown in Figure 4.4. The development of the workday planning values will utilize the work program planning values for daily production and crew size. Resource descriptions will be in agreement with the typical crew, planned equipment and material shown on the activity “Activity Standard”. (See Appendix- A-2). Resource use factors identify the average daily usage of the resources needed. For example, the crew may be made up of a foreman, driver, operator and 3 laborers. If the entire crew spent all day performing the activity, the use factor would be 1 for foreman, driver and operator and 3 for laborer. If the foreman and driver spent only half time on the activity the use factor would be 0.5 for them, 1 for operator and 3 for laborer. Equipment would show the same pattern of use factor. If the foreman and driver were using a service vehicle, its use factor would be 0.5, the operator’s equipment would show the same use factor as the operator and hand tools would show a use factor of 3. Fuel resource use will be equal to the sum of the standard cost of equipment. Material units would be described in the resource unit column and the average daily production is measured in cubic meters of aggregate for example, then the resource factor would agree with the planned daily production. Resource use factors will be compiled from daily work, reports (Form TAD 1.1/MPP 1 and 2) in District offices and forwarded to regional maintenance offices for review and analysis and then forwarded to BOM for use in annual planning value review and update. A sample of the “Workday Standard Costs” form is shown in Figure 4.5 and summarizes the workday planning value sheets.

4-8


Figure 4.4 Workday Planning Value Worksheet Workday Planning Values

Prepared By

As of Date

ACTIVITY NAME

Work Units

Resource Description

Act. No. Plan Crew Size

Plan Daily Production

Resource

Resource

Standard

Standard

Unit

Use

Unit Cost

Cost

Labor Foreman

Man-Days

X

X

Operator

Man-Days

X

X

Driver

Man-Days

X

X

Artisan

Man-Days

X

X

Laborer

Man-Days

X

X

Man-Days

X

X

Labor Sub-Total

Equipment

Fuel Hand Tools Equipment Subtotal

X

X

X

X

X

X

X

Material

Material Subtotal

X All Resources

Total All Resources

X


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Figure 4.5 - Performance Budget: Workday Standard Cost ACTIVITY No.

Description

Labor

Equipment

Material

Peso per day

Peso per day

Peso per day

Contractual and Other Exp.* Peso per day

Total Peso per day

GROUP 100 – ROAD AND RELATED FEATURES UNPAVED ROAD SURFACES 101 102 103 104

Manual Repair of Unpaved Road Surfaces Manual Patching of Unpaved Road Surfaces Machine Patching of Unpaved Road Surfaces Machine Grading of Unpaved Roadways BITUMINOUS PAVEMENTS

111

113

Premix Patching Bituminous Pavements Penetration Patching Bituminous Pavements Sealing Bituminous Pavements

114

Replacement of Bituminous Pavements

112

CONCRETE PAVEMENTS 121 122 123

Patching of Concrete Pavements Crack & Joints Sealing of Concrete Pavements Replacement of Concrete Pavements UNPAVED SHOULDERS

131

Manual Repair of Unpaved Shoulders

132

Manual Patching Unpaved Shoulders

133

Machine Grading Unpaved Shoulders DRAINAGE

141

Manual Ditch Cleaning

142

Manual Inlet/outlet cleaning

143

Culvert line cleaning

144

Repair and/or Replacement of Minor Drainage Structure BRIDGES

151

Cleaning of Bridges

152

Patching of Concrete Deck

153

Repairs of Concrete Bridges

154

Repairs of Steel Bridges

155

Repairs of Bailey Bridges

156

Repairs of Timber Bridges

157

Clearing Bridge Waterways FERRIES

161

Ferry Service

*Where applicable

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Figure 4.5 - Performance Budget: Workday Standard Cost (Continuation)

ACTIVITY

No.

Description

Labor

Equipment

Material

Peso per day

Peso per day

Peso per day

Contractual and Other Exp.* Peso per day

Total Peso per day

TEMPORARY REPAIRS 171

199

Temporary Patching OTHER MAINTENANCE AND REPAIRS Other Maintenance to Roadways and Related Features GROUP 200 - ROADSIDE FEATURES

201

Vegetation Control

202

Erosion Repair and Control to Roadsides

203

Repair of Major Roadside Structures

209

Other Roadside Maintenance GROUP 300 - TRAFFIC SERVICES

301

Sign Maintenance

302

Centerline and Lane Line Repainting

303

Guardrail Maintenance

304

Sight Distance Mowing and Clearing

309

Other Traffic Services GROUP 400 - EMERGENCY WORKS

401

Initial Response to Emergencies-Roadways

402

Initial Response to Emergencies Bridges

41X

501

Emergency Projects GROUP 500 - SUPERVISION, SUPPORT AND OVERHEAD Production of Bituminous premix

502

Other materials production and handling

503

Indirect Cost Work of Expenses

504

Other Work or Expenses

509

Foreman Supervision

510

Unproductive Time GROUP 600 - MAINTENANCE PROJECTS Resurfacing Unpaved Roadways

61x 62X 63X 64X 65X 66X 69X

71x

Resealing Bit. Surface Methods "A" & "B" Resurfacing Unpaved Shoulders Methods "A" & "B" Replacing timber Decks Selected Replacement of Concrete Pavement Bridge Repainting Maintenance Support GROUP 700 - SPECIAL MAINTENANCE Special Maintenance

*Where applicable Philippine Highway Maintenance Management Manual – 2nd Edition

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Standard unit cost will be developed on a regional average of combined district values.

District

engineering offices will prepare and submit to their regional maintenance engineering offices, The worksheet for determining Average Labor Cost is shown in Figure 4.6 below. Figure 4.6 Average Daily Labor Cost District:

Date ANNUAL LABOR COST

Personnel Cost per Classification Peso paid to employee or to special funds for employee Average Peso per month

Foreman

Operator

Driver

Artisan

Laborer

Total

Salary Allowance Per Diem Pag-Ibig PhilHealth Life Insurance Retirement

-

Total Peso per month X 12 = P per year X No. employees = Annual Labor Cost per Classification

-

-

Annual Labor Cost ÷ Total employees

=

Annual P per employee

ANNUAL PAID WORKING DAYS Average Paid Days per Employees per /year 52 week x 5 days/week = Average Paid non-working days per employee Non-working holidays = Non-working annual leave entitlement = Non-working sick leave entitlement = Non-working days Average paid working days AVERAGE DAILY LABOR COST Annual Peso per employee = A =C B Annual Paid Workdays per employee = Average Daily Labor Cost

4-12

=

260 10 15 15 40

- 40 220

Average Daily Labor Cost

___________________________

=P


Standard unit cost for equipment days will be determined from current Association of Carriers and Equipment Lessors, Inc. (ACEL) rates and/or the Department. Fuel costs per day will be included and computed as a percentage of the total daily equipment costs. The percentage will be determined by BOM staff and will apply equally in all districts for the program year. Hand tools are included in equipment costs as a fixed rate per labor man-days. The daily rate will be fixed by BOM staff. Material standard unit costs will be determined by BOM staff with assistance from regional and district engineering offices in submitting actual fiscal costs in their respective procurement areas. Standard unit costs will be used in computing costs of all reported resource usages throughout the program year. Significant differences between performance budget standard costs and actual fiscal costs are adjusted prior to the development of the next annual work program and performance budget. Standard unit cost per workday resource requirement will be distributed to each district engineering offices with detailed instructions and standard forms and planning values as shown in Figure 4.7 and 4.8. Figure 4.7 Standard Unit Costs For Work Days Resource Requirements CY 20____ Labor Highway maintenance crew personnel Equipment Air Compressor with attachments Asphalt Kettle Asphalt Distributor Concrete Mixer Concrete Saw Payloader Road Grader Service Vehicle (Pick-up) Plate Compactor Road Roller Truck, Dump Truck, Stake Water Truck Pneumatic Roller Backhoe with breaker Portable Generator Jack Hammer Kneading Machine with Applicator Power Spray Bridge Inspection Vehicle (BIV) Pruning Saw Chainsaw Grass Cutter Miscellaneous*

P________per man-day

P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day P________per day

Fuel - % Daily Equipment Cost Hand tools

P________per laborer man-day

*Report by description & rate


4-13

Figure 4.8 Standard Unit Costs For Work Days Resource Requirements CY 20__ Materials

Planning Value Cost per Unit

Aggregate Sub Base Course (Item 200) Aggregate Base Course (Item 201) Aggregate Surface Course (Item 300) Aggregate Chips Sand Gravel Common Borrow (Item 104) Boulders/Riprap Bituminous Hot Mix Bituminous Cold Mix Bituminous Prime Coat (Item 301) Bituminous Tack Coat (Item 302) Concrete Epoxy Penetration Asphalt Emulsified Asphalt Portland Cement Polymer Cement Mortar P.C. Pipe Culvert Lumber Bridge Paint Traffic Paint Sign Faces Sign Post Guardrail Timber Piles Bailey Panels Miscellaneous

P_________per cu. Meter P_________per cu. meter P_________per cu. meter P_________per cu. meter P_________per cu. meter P_________per cu. Meter P_________per cu. meter P_________per cu. meter P_________per cu. Meter P_________per cu. Meter P_________per cu. Meter P_________per cu. Meter P_________per liter P_________per liter P_________per liter P_________per bag P_________per bag P_________per linear meter P_________per board feet P_________per liter P_________per liter P_________each P_________each P_________per piece P_________each P_________each

The viability of the concept of a highway maintenance management system depends on annual evaluation of values applied to these planning factors and logical meaningful adjustment of the value to meet existing or anticipated changes. The evaluation and adjustment are the responsibility of the BOM staff but the regional, and district staffs are responsible for providing accurate and timely data for evaluation. These standard unit costs are only valid in the maintenance management system and do not represent financial transactions at any time.

4-14


4.11

Routine Maintenance

The preparation of the routine AMWP/PB for district and regional engineering offices will be done on Form TA 4.1 shown in Figure 4.9 and summarized as shown in Figure 4.10. The maintenance feature inventory quantities will be generated from the present RBIA database and be used with the national quantity standards, daily productions and crew sizes to determine the planned work quantity, number of workdays and man-days. The numbers of work days will be multiplied by the workday standard costs as shown in Figure 4.5. Routine maintenance activities are divided into general groups as follows:       

Group 100 – Road and Related Features Group 200 – Roadside Features Group 300 – Traffic Services Group 400 – Emergency Works Group 500 – Supervision, Support, and Overhead Group 600 – Maintenance Projects Group 700 – Special Maintenance

This procedure identifies the required funding for a total annual maintenance work program of routine maintenance. It also identifies the adequacy of the present standard value for funding maintenance and provides a basis for requesting additional funds for national roads maintenance without increasing the standard value.


4-15

4-16

Pavement M aintenance

Work Category No. 10

un-ltd

121 Patching of Concrete Pavements

Initial Resp onse to Emergencies401 Roadways * Where Applicable

171 Temporary Patching

103

M achine Patching of Unpaved Road Surfaces M achine Grading of Unpaved 104 Roadways

101

Unltd

CL-km.

CL-km

CL-km

ltd Var.

CL-km

CL-km

un-ltd un-ltd

CL-km

lane-km

lane-km

lane-km

lane. Km

lane. Km

ltd

var.

123 Replacement of Concrete Pavements

M anual Repair of Unpaved Road Surfaces M anual Patching of Unpaved Road 102 Surfaces

ltd

Crack & Joints Sealing of Concrete 122 Pavements

114

var

ltd

lane. Km

ltd

(5)

lane. Km

(4)

UNIT

FEATURE INVENTORY

un-ltd

(3)

WORK CTRL. CATEG.

DATE :

(6)

QTY STD

(8)

(7) = (4)X(6)

M an-days

CL-m

CL-km

cu.m

cu.m

CL-m

sq. m

ltrs.

cu.m

sq.m

ltrs

cu.m

cu.m

UNIT

QTY.

PLANNED WORK

(9)

AVE. DAILY PROD.

(10) = (7) / (9)

CREW DAYS REQD.

DATE :

(11)

CREW SIZE

(12) = (10)X(11)

M ANDAYS REQD.

(13)

LABOR

TA _4.1

Sheet 1 of 5

(14)

EQUIPM ENT

(15)

M ATERIALS

(16)

CONTRACTUAL & OTHER EXP.*

(17) = (13) + (14) + (15) + (16)

TOTAL

DATE : PERFORM ANCE BUDGET (PESOS)

20__ ANNUAL M AINTENANCE WORK PROGRAM AND PERFORM ANCE BUDGET - ROADS AND BRIDGES (TOTAL) M VUC PREPARED BY : SUBM ITTED BY : APPROVED BY :


113 Sealing Bituminous Pavements

Premix Patching Bituminous Pavements Penetration Patching Bituminous 112 Pavements

111

(2)

(1)

CARRIAGEWAY M AINTENANCE

ACTIVITY NAM E

NO.

REGION :

Annual Maintenance Work Program Performance Budget

Figure 4.9


ltd ltd

509 Foreman Supervision

510 Unproductive Time


Resurfacing of Unpaved Shoulders

63X

* Where Applicable

153 Repairs of Concrete Bridges

152 Patching of Concrete Deck

151 Cleaning of Bridges

Bridge and Structure M aintenance


Sub-Group Totals

Resurfacing of Unpaved Roadways

61X

Regravelling


ltd.

un-ltd

ltd.

ltd.

ltd.

Var.

504 Other Work or Expenses

Sub-Group Totals

Var.

503 Indirect Cost Work of Expenses

(3)

Proj.

(2)

(1)

WORK CTRL. CATEG.

DATE :

(4)

ln.m

ln.m

ln.m

Sho.km.

CL-km

Crewdays

Crewdays

% Budget

% Budget

CL-km.

(5)

UNIT

FEATURE INVENTORY

(6)

QTY STD

(8)

(7) = (4)X(6)

No.

sq.m.

ln.m

Sho. Km

CL-km

Crewdays

Crewdays

M an-days

M an-days

Proj.

UNIT

QTY.

PLANNED WORK

(9)

AVE. DAILY PROD.

(10) = (7) / (9)

CREW DAYS REQD.

DATE :

(11)

CREW SIZE

(12) = (10)X(11)

M ANDAYS REQD.

(14)

EQUIPLABOR M ENT

(13)

TA _4.1

Sheet 2 of 5

(15)

M ATERIALS

(16)


(17) = (13) + (14) + (15) + (16)

TOTAL

DATE : PERFORM ANCE BUDGET (PESOS)

20__ ANNUAL M AINTENANCE WORK PROGRAM AND PERFORM ANCE BUDGET - ROADS AND BRIDGES (TOTAL) M VUC PREPARED BY : SUBM ITTED BY : APPROVED BY :

41X Emergency Projects

ACTIVITY NAM E

NO.

REGION :

Annual Maintenance Work Program Performance Budget (Continuation)

Figure 4.9

4-17

4-18

(2)

(1)

No.

402 Initial Response to Emergencies Bridges un-ltd

ltd

133 Machine Grading Unpaved Shoulders

* Where Applicable

141 Manual Ditch Cleaning

Drainage Maintenance


un-ltd

un-ltd

132 Manual Patching Unpaved Shoulders

Sub-Group Totals

ltd.

131 Manual Repair of Unpaved Shoulders

Shoulder Maintenance


ROADSIDE MAINTENANCE

Sub-Group Totals

ln.m

un-ltd

157 Clearing Bridge Waterways

km

shldr. Km

shldr. Km

shldr. Km

ln.m

ltd.

ln.m

ln.m

(5)

156 Repairs of Timber Bridges

(4)

UNIT

FEATURE INVENTORY

ltd.

ltd.

(3)

WORK CTRL. CATEG.

DATE :

(6)

QTY STD

(8)

(7) = (4)X(6)

ln.m

shldr. Km

cu.m.

shldr. m

un-ltd.

No.

No.

No.

No.

UNIT

QTY.

PLANNED WORK

(9)

AVE. DAILY PROD.

(10) = (7) / (9)

CREW DAYS REQD.

DATE :

(11)

CREW SIZE

(12) = (10)X(11)

MANDAYS REQD.

TA _4.1

Sheet 3 of 5

(13)

(14)

(15)

(16)

(17) = (13) + (14) + (15) + (16)

DATE : PERFORMANCE BUDGET (PESOS) CONTRAEQUIP- MATE- CTUAL & LABOR TOTAL MENT RIALS OTHER EXP.*

20__ ANNUAL MAINTENANCE WORK PROGRAM AND PERFORMANCE BUDGET - ROADS AND BRIDGES (TOTAL) MVUC PREPARED BY : SUBMITTED BY : APPROVED BY :

155 Repairs of Bailey Bridges

154 Repairs of Steel Bridges

ACTIVITY NAME

NO.

REGION :


Figure 4.9


(2)

(1)

var.

Other M aintenance to Roadways and 199 Related Features

Philippine Highway Maintenance Management Manual – 2nd Edition ltd var.

203 Repair of M ajor Roadside Structures

209 Other Roadside M aintenance

4-19

* Where Applicable

301 Sign M aintenance

Traffic Services M aintenance


un-ltd

ltd

Erosion Repair and Control to 202 Roadsides

Sub-Group Totals

var.

201 Vegetation Control

Vegetation Control


Sub-Group Totals

var

144 Repair and/or Replacement of M inor

Drainage Structure

ltd

un-ltd

(3)

(4)

no.

CL-km.

no.

CL-km.

CL-km.

CL-km.

no.

no.

no.

(5)

UNIT

FEATURE INVENTORY

(6)

QTY STD

(8)

(7) = (4)X(6)

no.

M an-days

no.

cu.m

Pass m.

M an-days

no.

no.

no.

UNIT

QTY.

PLANNED WORK

(9)

AVE. DAILY PROD.

(10) = (7) / (9)

CREW DAYS REQD.

(11)

CREW SIZE

DATE :

DATE :

WORK CTRL. CATEG.

SUBM ITTED BY :

PREPARED BY :

(12) = (10)X(11)

M ANDAYS REQD.

(13)

LABOR

TA _4.1

Sheet 4 of 5

(14)

EQUIPM ENT

(15)

M ATERIALS

(16)


(17) = (13) + (14) + (15) + (16)

TOTAL

PERFORM ANCE BUDGET (PESOS)

DATE :

APPROVED BY :

20__ ANNUAL M AINTENANCE WORK PROGRAM AND PERFORM ANCE BUDGET - ROADS AND BRIDGES (TOTAL) M VUC

143 Culvert line cleaning

142 M anual Inlet/outlet cleaning

ACTIVITY NAM E

NO.

REGION :


Figure 4.9

4-20

(2)

(1)

Sub-Group Totals

ACC. ADJ. ROUTINE M AINTENANCE TOTAL * Where Applicable

TOTAL OF ADJUSTM ENTS

REIM BURSEM ENT FOR EM ERGENCIES

RENT-FREE EQUIPM ENT

ACTIVITY 502

ACTIVITY 501

ACCOUNTING ADJUSTM ENTS

STANDARD ROUTINE M AINTENANCE TOTAL

71X Special Project

proj

M an-days

un-ltd

309 Other Traffic Services

un-ltd

304 Sight Distance M owing and Clearing

ltd

(3)

(4)

CL-km.

CL-km.

ln. m

lane km.

(5)

UNIT

FEATURE INVENTORY

(6)

QTY STD

(8)

(7) = (4)X(6)

M an-days

Pass m.

ln. m

lane km.

UNIT

QTY.

PLANNED WORK

(9)

AVE. DAILY PROD.

(10) = (7) / (9)

CREW DAYS REQD.

(11)

CREW SIZE

DATE :

DATE :

WORK CTRL. CATEG.

SUBM ITTED BY :

PREPARED BY :

(12) = (10)X(11)

M ANDAYS REQD.

(14)

EQUIPLABOR M ENT

(13)

TA _4.1

Sheet 5 of 5

(15)

M ATERIALS

(16)


(17) = (13) + (14) + (15) + (16)

TOTAL

PERFORM ANCE BUDGET (PESOS)

DATE :

APPROVED BY :

20__ ANNUAL M AINTENANCE WORK PROGRAM AND PERFORM ANCE BUDGET - ROADS AND BRIDGES (TOTAL) M VUC

303 Guardrail M aintenance

302 Centerline and Lane Line Repainting

ACTIVITY NAM E

NO.

REGION :


Figure 4.9


WORK CATEGORY


* Where Applicable

ADMINISTRATION

EMERGENCY REINSTATEMENT

TRAFFIC SERVICES MAINTENANCE

VEGETATION CONTROL

DRAINAGE MAINTENANCE

SHOULDER MAINTENANCE

TOTAL

BRIDGE AND STRUCTURE MAINTENANCE

REGRAVELLING

PAVEMENT MAINTENANCE

DISTRICT:

REGION:

MANDAYS PESOS

% TOTAL

ENGINEER

PREPARED BY:

MANDAYS PESOS

% TOTAL MANDAYS LABOR

EQUIPMENT

MATERIALS

TA_4.1a

SHEET _ OF _

CONTRACT UAL & OTHER EXP.*

TOTAL

REGIONAL DIRECTOR

APPROVED BY:

PERFORMANCE BUDGET (PESOS)

DISTRICT ENGINEER

SUBMITTED BY:

20__ WORK PROGRAM PERFORMANCE BUDGET SUMMARY

Annual Maintenance Work Program Performance Budget Summary

Figure 4.10

4-21

4.12

Monthly Crewday Distribution

The major factor in determining the annual distribution of roadway maintenance workdays is the average weather pattern. Since there are varying patterns in the different topographical regions of the Philippines it would be difficult to prepare a reasonable monthly distribution for the entire country. Regional Highway maintenance offices should prepare a seasonal work scheduling guide which reflects the general weather pattern within their region and indicate the months in which activities should be prioritized. With this as a base, each district would prepare a crewday distribution of their work program using the form shown in Figure 4.11. Other factors which should be considered are: o o o o

activity standard scheduling criteria; coordination with other activities; i.e. – preparation for routine maintenance activities or followup clean-up; availability of sufficient labor, equipment and material; Seasonal commercial enterprises that affect daily traffic.

The final crewday distribution should reflect a balance of monthly manpower requirements based on full time maintenance employees and a regional balance of major equipment items for maximum utilization. Material procurement and availability may also need to be considered both regionally and locally. The final crewday distributions of districts are summarized for a regional distribution. It is the responsibility of regional staff to ensure adequate cash flow availability for quarterly summaries of the monthly programs. Under present practice of budgetary releases in equal quarterly amounts, the regions must request deferral of equipment rentals if there are insufficient funds to perform the scheduled activities. The resource requirements of personnel, equipment and material are estimated by using the crewday distributions for the period desired and the activity standard values.

4-22


ACTIVITY

NAME

ACT.

NO.

REGION :

CREWDAYS

PLANNED

TOTAL

JAN

FEB

MAR

1ST QUARTER

SUBMITTED BY:

QTR

1ST

TOTAL

APR MAY JUN

2ND QUARTER QTR

2ND

TOTAL

20____ CREWDAY DISTRIBUTION

JUL

AUG

SEP

3RD QUARTER

PREPARED BY:

QTR

3RD

TOTAL

OCT

NOV

DEC

4TH QUARTER

Sheet _ of _

QTR

4TH

TOTAL

TAD 4.2

Monthly Crewday Distribution

Figure 4.11


4-23

CHAPTER 5

SCHEDULING

Scheduling is composed of the following:   

5.1

Identification and prioritization of maintenance needs; preparation of prioritized quincenal schedules; and work assignment

Maintenance Needs

Maintenance needs originate from various sources including random inspections conducted by district and regional personnel including observations and complaints from the public. Notwithstanding the function of the Area-In-Charge, the District Maintenance Engineer is responsible for conducting routine inspections of all the roads in the area at least once a quincena. He identifies maintenance needs by comparing observed conditions with the description, purpose and scheduling criteria on activity standards or by sound engineering judgment. He further identifies and estimates the maintenance activity that needs to be performed. (and makes a work estimate in workdays.) He documents his findings on Maintenance Needed Reports as shown in Figure 5.1 (TAD 1.2) or on other suitable forms. The District Maintenance Engineer is responsible for validating needs observed by others. The result of validation shall be filed and serve as basis in preparing of quincenal schedules.

5.2

Quincenal Schedules

Quincenal schedules are prepared each quincena for each district engineering office during a scheduling meeting to be presided by the District Maintenance Engineer three to four days prior to the beginning of the scheduling period. During the scheduling meeting, current quincenal schedules are reviewed to identify scheduled work that needs to be extended. Maintenance needs are compared with the work program, workday distribution, activity standards, available resources and other pertinent information to determine what activities are to be scheduled, when the activities are to be performed and the work methods and resources to be used. The work program and workday distribution are used as guides to identify priorities in terms of activities and workdays. Monthly reports such as TAD, TAR and TAN can be used to compare district performance with the work program and workday distribution and give further guidance as to which activities are to be emphasized. The activity standards indicate the resources and work methods to use. A sample of a Quincenal Schedule is shown in Figure 5.2 (TAD 1.3). The schedule documents the following: o o o o o o o o

the available man-days; the activities and locations scheduled; the workdays, crew sizes and man-days; the dates scheduled; the equipment and material scheduled; the supervisor; remarks about the work; and alternate work.


5-1

Figure 5.1 Maintenance Needed Report Form TAD 1.2 MAINTENANCE NEEDED REPORT DATE: LOCATION:

MAINTENANCE NEEDED:

REPORTED BY:

5.2.1 Available Man-Days The man-days available in an area are estimated by multiplying the number of employees by the days in the scheduling period and subtracting an estimate for the man-days of leave. Work scheduled to total approximately 10 to 25 percent over the estimated available man-days.

5.2.2 Activities and Locations Activity numbers and names are transferred from the activity standards. Location information may vary from the titles shown on the form – the important aspect is to clearly identify where the work is to take place.

5.2.3 Workdays, Crew Sizes and Man-Days The man-days for an activity are the product of the workdays and crew size. The total scheduled man-days are shown on the last line of the schedule for easy comparison with the available man-days.

5.2.4 Scheduled Dates Dates may be used to indicate priority; higher priority work is scheduled earlier in the scheduling period. 5-2


Dates may be flexible or inflexible and can be noted. If the important aspect of the work is to complete it as soon as possible, flexibility is needed to compensate if the workday estimate is not totally accurate. Inflexibility may be in order, if, for example, a scarce piece of equipment can be scheduled only on certain dates.

5.2.5 Scheduled Equipment and Material The scheduled equipment and material are documented for comparison with available resources and guidance for work assignments.

5.2.6 Area-In-Charge The Area-In-Charge schedules, supervises and documents the work for reference.

5.2.7 Remarks Other pertinent information about the work may be noted.

5.2.8 Alternate Work Alternate work is scheduled in case priority work cannot be performed; possible reasons are late material deliveries, equipment malfunctions and inclement weather. Alternate work is substitute work; the work should have small crew sizes, little or no equipment and material requirements and, if possible, locations close to priority work. The man-days of alternate work are not added in the man-day total. Schedules are approved by the District Engineer.

5.3

Work Assignment

The quincenal schedule is the basis for assigning work. The schedule may be changed, but changes must be approved. The work assignment is made by the District Maintenance Engineer. Verbal instructions may be given for clarification. The important aspect of work assignment is that the Area-In-Charge understands what work is assigned, where, when, who, how and how well it is to be performed. Review of the activity standard is very important. Written instructions are placed in the activity card as shown in Figure 5.3 (Form TAD 1.1). An activity card authorizes the Area-In-Charge to perform one workday of an activity at a location. The Area-InCharge partially completes the activity card with the following information: o o o o o o o

activity number and name; work location; the names of the crew members; the equipment to be used; the material to be used; the accomplishment units; and any special instructions.

The types of materials and their measurement units correspond to Appendix F - Maintenance Materials List. The accomplishment units are transferred from the activity standard.


5-3

5-4

San Francisco- San Carlos

Conc. Surf. Replacement

San Francisco- San Fernando

Unpaved Shldr. Repair

San Jose - San Carlos

Reshape Shoulders

San Jose - San Carlos Pothole Patching - premix San Francisco- San Carlos Clean culverts and Repair San Francisco- San Carlos Clean culverts and Repair San Francisco- San Carlos Stockpile Aggregate San Francisco- San Carlos

123

01

131

02

133

02 111 01 142 01 144 01 711 01

Pothole Patching - premix

01

111

ROAD NAME/KMS.

-

R/S NO.

156

13

EST. MAN-DAYS LEAVE

ACTIVITY NAME

=

SUBTOTAL MAN-DAYS AVAIL.

ACT. NO.

13

12

X

DAYS IN PERIOD

NUMBER OF WORKMEN

= Bicol Dist.

DISTRICT/CITY 2

AREA

5 2 2 1

3 10 2

2

4

7

5

4

5

4

10

2

2

20

6

10

10

16

70

10 Dump, Air Comp.,

Fiera, Handtools

25 to 26

25 to 30

29, 30

25 to 28

25 to 29

20, 21, 22, 23

Dump

Hand Tools

Hand Tools

Dump; Hand Tools

Grader; Hand Tools

Dump Truck; Hand Tools

Compactor, Handtools

18, 19, 20, 21, 22, Conc. Mixer, 23, 25, 26, 27, 28

18-19

EQUIPMENT TO BE ASSIGNED

4/17/1983

FROM

Aggregate -

-

Premix - 16m3; Emul Asph.

-

Screened Quarry Mat'l - 8 m3

Aggregate - 10 m3; P. Cement - 70 sa

Premix - 6m3; Emul Asph.

M. Gonzales

M. Gonzales

Joe Lopez

M. Gonzales

Joe Lopez

Joe Lopez

R. Fausto

M. Gonzales

4/15/1983

4/14/1983

Selected sites; Km 515.5 525

Km 515.5 to 525

Km 515.5 to 525; 2 crews 4/30

Km 565.5 to 516; Patch edge failures

Km 515.5 to 525; Laborer helper

Km 515.5 to 525; Repair holes both sides for grader reshape

Km 514.2 to 520.5; Areas marked in SB & NB lanes; Purchase aggregate; Notified auditor

Km 504.2 to 506.5; Use stockpiledPremix

REMARKS

F. Flores

APPROVED BY:

J. Fernandez

SCHEDULED BY:

MATERIALS TO SUPERVISING BE ASSIGNED FOREMAN

4/30/1983

TO

SCHEDULING PERIOD

SEMIMONTHLY SCHEDULE DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS HIGHWAY MAINTENANCE

MAN NO. OF WORK CREW DATES DAYS DAYS SCHEDULED SIZE SCHEDULED SCHED.

143

TOTAL MANDAYS AVAIL.

Figure 5.2 Quincenal/Semi-monthly Schedules


Figure 5.3 Activity Card Work Assignment

DPWH HIGHWAY MAINTENANCE ACTIVITY CARD

Form TAD 1.1

Activity Name

Act. No.

Pothole Patching

111

District

Date

Bicol Dist

4/18/83

-WORK ASSIGNMENTRoad/Bridge Name

From Km.

To Km.

Road Sect.

504.2

506.5

01

Qty.

Unit

San Francisco- San Carlos

Crew Size 5

Foreman/Crew Leader M. Gonzales Special Instructions Use stockpiled Premix from San Carlos Yd.

-RESOURCES USEDLabor Transfer Total Man-Days From Other Side Equipment Material Description No. Description Service Vehicle

Cold Mix

.

Hand Tools

Emulsified Asphalt

. . . .

REPORTED BY

. ACCOMPLISHMENT Amount Unit .


M3

5-5

CHAPTER 6

DIRECTING

Directing consists of the appropriate actions deemed necessary to produce required results after the work assignment is received. A work assignment does not detail every aspect of the scope of work. Numerous decisions must be made to suit actual field conditions in order to produce desired results. The required results are determined through the Activity Standards as discussed in Chapter 2. Familiarity with the purpose and work method on the activity standard is needed for directing the kind of work to be done. For example, in eliminating water ponding on the roadway, the usual work method is to clean the drainage. The directing function of the Area-In-Charge includes identifying where the cloggedup or non-functional culvert is located. Accurate analysis of the daily production range on the activity standard is also needed as basis for the output of the activity. The range indicates daily productions for the majority of workdays but does not indicate the daily production for an individual workday. Work quality should not be sacrificed to achieve a daily production within the range. To maximize production, work must continue even if the standard daily output has been attained. Directing includes responding to unforeseen events at the jobsite. These directing decisions are identified, analyzed and prioritize the most beneficial decisions that must be put into practice. One established guide for these directing decisions is quality of materials. For example, if the aggregates delivered to the site failed the quality test, immediately reject the materials and perform an alternate activity.


6-1

CHAPTER 7

REPORTING

Reporting acts as the source of information and data upon which control of all components of the system depends. The objectives of the management system cannot be attained without adequate and accurate reports nor will the overall highway maintenance objectives of the Department be met.

7.1

Reporting System

Since the basis of the maintenance work program expressed in work units and performance budget development is dependent on the quantities of resources used each activity workday, reporting must provide data by which realistic evaluation of planning values can be made. This requires a reporting system that: 1. provides a source document that records: a) type of work (activity number and name), b) date and work location, c) responsibility of work directing and reporting, d) types and quantities of resources used, e) quantity of work accomplishment, and f) can be filed by activity and date for easy retrieval; 2. provides a simple format for summarizing data; 3. provides reports of data summaries; and 4. provide performance reports based on analysis of the summarized data The reporting system used in this manual is developed to meet the aforementioned requirements and is explained and illustrated in the following text. First, the reporting forms are coded for easy identification and referral. The code has three letters followed by a two digit number consisting of a whole number and decimal. The first two letters – TA – refers to the Technical Assistance under which the forms were developed and differentiates them from other forms in use. The third letter refers to the office in which the forms originate: D = District R = Region N = National (represented by BOM) The first digit identifies the frequency of the report. 1 = Daily 2 = Monthly 3 = Quarterly 4 = Annually 5 = Special Event The second digit or decimal designates the individual form. For example three forms completed each month at District level are TAD 2.1, TAD 2.2, TAD 2.3. A simple chart on the following page, Figure 7.1 - Activity Card Flow Chart illustrates the sequence and flow of information generated by reporting system. Forms marked with more than one set of numbers, e.g., 2.3/3.3, indicate that they may be prepared either monthly or quarterly. Samples of current forms are contained in Appendix E - Maintenance Management Forms.


7-1

Figure 7.1 Activity Card Flow Chart

ACTIVITY ACTIVITY CARD CARD TAD TAD 1.1 1.1

Field Field

ACTIVITY ACTIVITY CARD CARD SUMMARY SUMMARY WORKSHEET WORKSHEET TAD TAD 2.1 2.1

District District Office Office

ACTIVITY ACTIVITY DATA DATA SUMMARY SUMMARY WORKSHEET WORKSHEET TAD TAD 2.2 2.2

ACTIVITY ACTIVITY PERFORMANCE PERFORMANCE SUMMARY SUMMARY TAD TAD 2.3 2.3

ACTIVITY ACTIVITY DATA DATA SUMMARY SUMMARY TAR TAR 2.1 2.1

ACTIVITY ACTIVITY PERFORMANCE PERFORMANCE SUMMARY SUMMARY WORKSHEET WORKSHEET TAR TAR 2.3 2.3

ACTIVITY ACTIVITY DATA DATA SUMMARY SUMMARY TAR TAR 2.2 2.2 // 2.3 2.3

ACTIVITY ACTIVITY PERFORMANCE PERFORMANCE SUMMARY SUMMARY WORKSHEET WORKSHEET TAR TAR 2.4 2.4 // 3.4 3.4

ACTIVITY ACTIVITY DATA DATA SUMMARY SUMMARY WORKSHEET WORKSHEET TAN TAN 3.1 3.1

ACTIVITY ACTIVITY PERFORMANCE PERFORMANCE SUMMARY SUMMARY WORKSHEET WORKSHEET TAN TAN 3.3 3.3

ACTIVITY ACTIVITY DATA DATA SUMMARY SUMMARY TAN TAN 3.2 3.2

ACTIVITY ACTIVITY PERFORMANCE PERFORMANCE SUMMARY SUMMARY TAN TAN 3.4 3.4

Region Region

National National (BOM) (BOM)

A short description of the objectives and format the reports forms are discussed in the following sections.

7-2


7.2

TAD 1.1 – Highway Maintenance Activity Card

This serves as the basic source document of the reporting system as well as the final step in scheduling and the principal instrument of directing highway maintenance activities. It must contain full and accurate information since it provides all the data enumerated previously. It is arranged in simple and orderly form for compilation, and perhaps computerization, as well as providing space for reports of unusual occurrences and conditions. A separate activity card is prepared for each work assignment by the maintenance or area in-charge and given to the foreman responsible for one day activity. Activity cards are collected by district engineers on normal field inspection or at the end of a scheduling period. They are checked for legibility, completeness and accuracy and are submitted to the office engineer responsible for having them recorded on activity card summary worksheets. Support activity cards are checked by the district engineers or maintenance engineer. All expenditure from highway maintenance allotments should be recorded and summarized.

7.3

TAD 2.1 – Activity Card Summary Worksheet

The worksheet provides a simple concise format for compiling the data contained on the individual activity card and for computing the resources used and standards costs for month and year-to-date amounts on each activity. TAD 1.1 is the source document of the work program while TAD 2.1 serves as the source document for reporting performance costs. A worksheet is prepared at the beginning of a program year for each work activity, showing the activity name and number, district and accomplishment unit. Each TAD 1.1 is numbered as it is entered on the worksheet with the entry number shown as a reference for easy retrieval and to identify the number of workdays performed during the month. At the end of the month, the data and performance reports. The summary sheets that are used each month are filed by month and activity after a new worksheet is prepared for the next month and the pertinent data transferred to it. The TAD 1.1’s should be entered on TAD 2.1 as they are submitted since the entry number used on the worksheet is also a handy reference filing number. Standard unit costs provided by BOM for use in preparing the performance budget are used for computing all monthly standard costs. Equipment and material used must be reported and “costed” in order to make comparisons between reported and planned quantities.

7.4

TAD 2.2 – Activity Data Summary

The activity data summarized on the separate TAD 2.1 worksheets are transferred to TAD 2.2 to provide a single source of information for summarizing the district/city monthly and year-to-date work program and performance budget. Monthly summaries of man-days and standard costs can be prepared as required by the district staff offices for review. Totals of man-days and costs by maintenance feature groups indicate the months scheduling emphasis. This report provides data summaries from which area engineers and district maintenance engineers prepare analysis reports for the district/city engineers. Monthly work patterns are easily reviewed by identifying the activities performed each month. Summaries of man-days and standard costs indicates the extent of labor utilization and fiscal trends.

7.5

TAD 2.3 – Activity Performance Summary

The performance summary is intended provide, in simple and useable form, a comparison or analysis of each month and year-to-date performance by activity in order that district/city engineers can make a valid assessment of progress. The “A” (actual) data is recorded directly from the TAD 2.1 for each activity.


7-3

The “P” (planned) data is entered as follows: a.

Workdays + This Month – from the annual workday distribution + To Date – add this month’s amount to last month “To Date”. b. Accomplishment + This Month – multiply “This Month” workdays by the standard daily accomplishment (production) planning value + To Date – repeat the above using “To Date” workday figures + Total Program – directly from the annual maintenance work program (remains the same all year) + Work Unit – standard activity work unit c. Accomplishment/Workday – standard planning value of average daily production for work program. d. Standard Cost/Accomplishment – standard planning value of cost per day divided by average daily production. The planned workdays and accomplishment change each month while the other planned values remain constant throughout the year. Performance reports are intended for management’s use in identifying exceptional deviations in work programs and performance budgets for in depth analysis of the planning, scheduling, directing and reporting components of maintenance. The workday information focuses attention on under or over scheduling against the planned workday distribution. The maintenance engineer and district engineer can review and analyze variations and determine if it is caused by inadequate semi-monthly schedules or by differences in anticipated weather occurrences. Accomplishment data indicates status of the overall work program and will identify possible under or over emphasis on priority work. Quantity standards of activities with constant deviations would need to analyzed, as well as increasing field inspections to determine the level of service being attained. Accomplishment per workday may vary widely from planned values on a monthly basis because of equipment and material availability, crew size, weather conditions, type of terrain and general work location but to date values should approach the standard as the amount of work reported increases. Standard cost per accomplishment reports showing significant differences would indicate the need for analysis of workday resource uses, review of reporting accuracy, correct work activity assignment, logical resource planning factors and standard work methods. Review of an activity card summary worksheet can identify localized problems from work locations of large workday deviations. Daily activity cards should contain explanation for wide variations in work standards. Proper reporting on these basic course documents will provide the necessary background for meaningful analyzation of significant deviations from planned standards. It is as likely to require planning adjustments as it is corrections in implementation, and often is a combination of both. The two district summary reports – data and performance are forwarded to regional maintenance office as soon as possible following the last working day in each month.

7-4


7.6

TAR 2.1 – TAN 3.1 – Activity Data Summary Worksheet

Regional maintenance engineering offices will prepare a TAR 2.1 for each activity and record the data submitted by district on TAD 2.2. Regional Activity totals for “This Month” and “To Date” will be summarized when all district reports have been received. The primary purpose for this form is to provide a simple method for summarizing district activity data into regional totals. It also provides an activity by activity comparison of district monthly performances for regional evaluation of work performance and resource use. Wide variations in work day costs or cost distribution is easily noted and basis for follow-up. BOM will prepare month activity data worksheets for compiling national values from regional reports. Evaluation of activity data will be made for determining appropriate activity planning values of subsequent annual maintenance work program/performance budgets.

7.7

TAR 2.2/3.2 – TAN 3.2 – Activity Data Summary

This report contains all maintenance activity data to date for regional and national work programs and performance budgets. Regional engineering offices prepare monthly report and submit the last one of each quarter to BOM as soon as possible following the end of the quarter. BOM staff prepares the activity data summary for each quarter as soon as all regional reports are received.

7.8

TAR 2.3/3.3 – TAN 3.3 – Activity Performance Summary Worksheet

A worksheet will be prepared for each activity in the regional office monthly and in the national office (BOM) quarterly. This form, like other worksheets is intended to provide simple format for summarizing performance data submitted. If there is no report during the month or quarter, “To Date” data will be taken from previous worksheets or reports. Planning values for “Accomplishment per Workday” and “Standard Cost per Accomplishment” are recorded from the annual planning values and remain constant throughout the year. The monthly and quarterly activity values of workdays and accomplishments for regions are the total of the district values and for the nation, the total of the regions. Actual values and for accomplishment per workday can be calculated from the totals on each worksheet. Since there is no actual cost shown for standard cost per accomplishment, the regional and national value must be calculated from the total accomplishment and costs on from TAR 2.1/TAN3.1 – Activity Data Summary Worksheet.

7.9

TAR 2.4/3.4– TAN 3.4 – Activity Performance Summary

This summary report reflects the overall performance of regional and national maintenance efforts and is the basis for determining the level of activity emphasis and in what fields of work management evaluations need to be made. Comparisons of district performance are valuable in determining serious problem areas in regions and comparison of regional reports provide information for bureau follow-up and analysis. Special reports required by management at all levels of authority are available from the data compiled from the basic source document – TAD 1.1 Activity Card. Types of reports available for use in updating work program and performance budget planning values are: maintenance activity analysis, planning value analysis and ratio reports of resource planned Special reports can be developed for: + equipment utilization + material usage by district + expenditure reports for specific locations by activity.


7-5

The total volume of data that will be recorded and filed in district engineering offices makes it mandatory that routine, daily, weekly and monthly procedures be established and maintained. Area in-charge must complete, review and submit daily activity cards. Recording clerks should record the data daily in order that monthly summaries can be completed and forwarded in timely fashion. District maintenance engineers must review monthly reports for district engineers to analyze. Regional maintenance staff must make regional maintenance engineers and directors aware of progress and problems. BOM staff engineers need to monitor performance progress and trends in program compliance in order to analyze and evaluate significant differences and determine causes and possible corrections. Reporting must be true and factual. Estimates of accomplishment and resource usages must be reasonable, logical, and consistent. Variations in costs of basic inventory and work units between district/city and region reports are excellent guidelines for determining where and what management controls may be needed. Reports must represent actual occurrences of highway maintenance, scheduled to meet the Department’s objectives within the scope of the program as near as possible, for them to effectively improve the annual work program/performance budget as well as the national road system.

7-6


CHAPTER 8

CONTROL

Control involves both operational and system control. Operational control is continuous to ensure intelligent decisions about scheduling, directing and reporting. System control usually occurs annually to correct system procedures and plans and standards. Both types of control employ the same procedure.

8.1

Procedure

The procedure for controlling work is as follows: • • • • • •

8.1.1

work performance and management actions are compared with plans and standards; significant deviations are identified; significant deviations are investigated to determine when they occurred; the most appropriate corrective actions are identified; the corrective actions are implemented; and the corrective actions are followed up to ensure that they are effective.

Comparisons with Plans and Standards

Work performance and management actions are identified by inspections and reports. Field inspections and narrative reports identify and document those things that are not conveniently or accurately expressed as numbers, such as levels of service, work quality and work methods. Numerical reports document resources used, work quantities and standard costs more effectively than narrative reports. The words “plans and standards” refer to the objectives embodied in the work program/performance budget, workday distribution, activity standards and other policies and procedures applicable to highway maintenance. Comparisons of dissimilar information are not valid comparisons and are detrimental to managing maintenance. Comparisons of small samples of actual work with plans and standards are an example. For instance, comparing the average daily production of a few workdays with the daily production range on the activity standard is not a valid comparison, since the range is meant to represent a large number of workdays.

8.1.2

Identification of Significant Deviations

A deviation is a difference between an actual condition and the plans and standards. A significant deviation is one that may result in failure to achieve an important objective. For example, failure to perform enough workdays of pothole patching may result in failure to achieve the level of service planned for bituminous roadways. If achieving the level of service is an important objective, the deviation in workdays is significant. Significance depends on the activity or work category and the size of the deviation. An activity or group work category planned to use (or actually using) a large share total of man-days or standard cost is important (although these are not the only measures of importance). A small number of activities usually control a large share of total man-days and standard cost. This fact is helpful in identifying significant deviations and is a basis of “management by exception.” The size of the deviation relates to its possible influence. For example, a shortfall in accomplishment per workday of 20 percent may be economically compensated by an increase in the number of workdays with no harm to the level of service or remainder of the program, the deviation in accomplishment per workday may not be significant. In another example, failure to adequately compact patching material may cause the


8-1

level of service to be severely lacking, although reported data show the work performed substantially as planned; the deviation in work method is significant. A small deviation is rarely significant, since plans are estimates and standards represent typical conditions.

8.1.3

Investigation of Significant Deviations

Investigations are performed to determine cause of deviations. Causes are different than symptoms. Causes are why deviations occur; symptoms merely accompany deviations. For example, a symptom of low accomplishment per workday may be that equipment is not being used as planned; the cause might be a lack of available equipment, reluctance to assign available equipment or some other reason. Investigation may involve combinations of data analysis and field inspections to identify possible and actual causes. Control charts shown as Figure 8.1 to 8.4 are helpful for identifying possible causes.

8.1.4

Identification of Corrective Actions

Corrective actions are actions to reduce or eliminate the causes of deviation. They are appropriate to the situations. For example, training usually is the first action to try when lack of understanding is the cause of deviation. Control charts shown as Figure 8.1 to 8.4 are helpful for identifying possible corrective actions.

8.1.5

Implementation of Corrective Actions

Corrective actions are implemented in appropriate manners. The methods depend on the nature and extent of the deviations being corrected.

8.1.6

Follow-Up of Actions

Results of corrective actions are monitored to ensure that they are effective. They are effective only if the deviation are reduced or eliminated as intended. If actions are not effective, the procedure is repeated usually beginning with the investigation of the deviation.

8-2


Figure 8.1 Control Chart Workdays or Accomplishment less than Planned*

Possible Symptoms

Maintenance needs are satisfied

Failure to identify maintenance needs

Failure to remember maintenance needs

Possible Actions

Possible Causes Use of nationwide planning values to prepare plan

Supervise/train engineers in plan interpretation

Actual maintenance feature inventory quantity less than planned quantity

Correct maintenance feature inventory for annual update

Reluctance to conduct inspections

Supervise/train Area In-Charge in system procedures

Apparent lack of time to schedule inspection

Supervise/train Area In Charge in position function and priorities

Apparent lack of transportation to conduct inspection

Reassign district vehicles according to need

Lack of transportation to conduct inspection

Contact District Engineer for possible vehicle reassignment

Failure to recognize maintenance needs

Supervise/train Area In-Charge in use of activity standard and level of service

Reluctance to document needs

Supervise/train Area In Charge in system procedures

Inability or reluctance to maintain records of maintenance needs

Supervise/train Area In Charge and clerk in system procedures

* Assumes average workday is performed substantially as planned in regards to accomplishment per workday and standard cost per accomplishment values.


8-3

Possible Symptoms

Failure to include needs in quincenal schedule

Failure to effectively assign work

8-4

Possible Causes

Possible Actions

Apparent lack of needed resources

Reassign district resources according to need

Reluctance to acquire and/or use needed resources

Supervise/train engineers in planning concepts and plan implementation

Lack of needed resources

Contact District Maintenance Engineer for possible resource reassignment or fund supplementation

Misunderstanding of work priority

Supervise/train engineers in work program and workday distribution interpretation and use

Low priority work

Review possibility of scheduling as alternate work

Confusion as to whether work duration is in calendar days, workdays or work quantity

Supervise/train Area In Charge to issue clear instruction during work assignment

Confusion as to extent of the work site

Supervise/train Area In Charge to issue clear instructions

Confusion as to level of service and/or work quality


Apparent lack of transportation for contact between Area Engineer and foremen

Reassign district/city vehicles according to need

Lack of transportation for contact between Area Engineer and foreman

Contact District Maintenance Engineer for possible vehicle reassignment


Possible Symptoms

Possible Causes

Directing decisions not in accordance with plans and standards

Supervise/train foreman in directing work

Equipment failure

Reschedule work after equipment problem is solved

Late delivery of material

Reschedule work after material problem is solved

Unacceptable material delivered

Reschedule work after material problem is solved

Change in work assignment by unauthorized person

Supervise/train foreman in organizational function

Change in work assignment by authorized person

Reschedule work

Misunderstanding of reporting procedure

Supervise/train foreman in reporting procedure

Reluctance to follow reporting procedure

Supervise/train foreman in reporting procedure

Activity cards not issued to foreman

Supervise/train Area In Charge in written work assignment


Supervise/train clerk/ engineering aide in reporting procedure



Failure to perform work as assigned

Failure to report all workdays

Work summarized incorrectly

Possible Actions


8-5

Figure 8.2 Control Chart Workdays or Accomplishment Greater than Planned*

Possible Symptom

Maintenance needs are not satisfied

Misidentification of maintenance needs

Overemphasis in remembering maintenance needs

Overemphasis of needs on quincenal schedule

Possible Causes

Possible Actions

Use of nationwide planning values to prepare plan

Supervise/train Area In Charge in plan interpretation

Actual maintenance feature inventory quantity less than planned quantity

Correct maintenance feature inventory for annual update

Reluctance to use level of service for needs identification

Supervise/train Area In Charge in use of plans and standards

Misinterpretation of level of service

Supervise/train Area In Charge in use of plans and standards

Failure to identify needs for other activities

See control chart for workdays or accomplishment less than planned

Failure to remember maintenance needs for other activities


Labor-intensive work is scheduled because of unreasonable overstaffing

Reduce staffing and supervise/ train engineers in planning concepts and plan implementation

Activity is easy to schedule and supervise

Supervise/train Area In Charge in position functions and priorities

*Assumes average workday is performed substantially as planned in regard to accomplishment per workday and standard cost per accomplishment values.

8-6


Possible Symptoms

Overemphasis of needs on quincenal schedule (continued)



Possible Causes

Possible Actions

Necessary scheduling authority is not obtained

Supervise/train engineers in work authorization

Failure to include needs for other activities


Misunderstanding of work priority

Supervise/train engineers in work program and workday distribution interpretation and use

High work priority

Review relative to total work program and other maintenance needs

Confusion as to whether work duration is in calendar days, workdays or work quantity

Supervise/train Area In Charge to issue clear instructions during work assignment

Confusion as to the extent of the work site


Confusion as to level of service and/or work quality


Apparent lack of transportation for contact between Area Engineer and foreman

Reassign district vehicles according to need

Lack of transportation for contact between Area Engineer and foreman

Contact District Maintenance Engineer for possible vehicle reassignment

Directing decisions not in accordance with plans and standards



8-7

Possible Symptoms

Failure to perform work as assigned (continued)

Reported workdays in excess


8-8

Possible Causes

Possible Actions

Rework is necessary because of poor workmanship or use of poor material

Supervise/train foreman in use of activity standards and avoidance of rework


Supervise/train foreman in organizational functions


Review work to be scheduled relative to the total work program and other maintenance needs


Supervise train foreman in reporting procedure






Figure 8.3 Control Chart Accomplishment Per Workday Less Than Planned

Possible Symptoms

Possible Causes

Possible Actions


Supervise/train Area In Charge in plans interpretations

Inequitable distribution of resources

Redistribute resources on regional and/or national level according to need

Reluctance to acquire and/or use needed resources

Supervise/train Area In Charge in planning concepts and plan implementation

Unreasonable overstaffing reduces ability to acquire needed equipment and/or material

Reduce staffing and supervise/ train engineers in planning concepts and plan implementation


Wrong activity identified

Supervise/train Area In Charge in use of activity standard to define type of work needed

Failure to schedule according to plans and procedures

Resources diverted to lower priority work

Supervise/train Area In Charge Area in use of work program and activity standard

Crew size not in accordance with activity standard

Supervise/train Area In Charge in use of activity standard and appropriate crew size

Schedule of work method less efficient than standard method

Supervise/train Area In Charge in use of activity standard and appropriate work method

Accomplishment/workday apparently not possible with available resources


8-9

Possible Symptoms

Failure to schedule according to plans and procedures (continued)

Possible Causes

Possible Actions

Schedule work quality and/or level of service higher than required

Supervise/train Area In Charge in appropriate work quality and/or level of service

Inability to schedule logistics for workmen

Provide area office with overnight facilities, redistribute or share vehicles according to need

Failure to adequately schedule logistics for equipment and material

Supervise/train Area In Charge in scheduling procedure

Failure to schedule adequate supervision

Supervise/train Area In Charge in scheduling procedure and position functions of foreman

Lack of alternate work scheduled

Supervise/train Area In Charge in scheduling procedure

Rework scheduled because of previous poor workmanship or use of poor material

Supervise/train foreman in use of activity standard and avoidance of rework

Confusion as to work method, work quality, level of service and/or daily production expected


Confusion as to logistics


Confusions as to purpose of work or how to measure accomplishment

Supervise/train Area In Charge in use of activity standard for work assignment

Apparent lack of time for complete work assignment

Supervise/train Area In Charge in position functions and priorities


8-10


Possible Symptoms

Possible Causes

Possible Actions

Work proceeds after failure of critical equipment

Supervise/train foreman in use of alternate work

Workmen are not directed to productive work during major failures on logistics

Supervise/train foreman in directing work and use of alternate work

Work effort less than expected


Reluctance to supervise more than one crew

Supervise train foreman in position function


Supervise/train foreman in organizational functions


Review scheduling procedure

Underestimate of accomplishment

Supervise/train foreman in how to measure accomplishment

Misunderstanding of workday definition

Supervise/train foreman in workday definition

Reluctance to report correctly

Supervise/train foreman in position functions

Apparent lack of time to complete activity card


Failure to use activity 810 Standby

Supervise/train foreman in activity standard




Supervise/train clerk/ engineering aide in position functions


Failure to report correctly



8-11

Figure 8.4 Control Chart Accomplishment Per Workday Greater Than Planned

Possible Symptoms

Accomplishment per workday apparently too low for available resources


Possible Causes

Possible Actions


Supervise/train Area In Charge in plan interpretation

Inequitable distribution or resources

Redistribute resources on regional and/or national level according to need

Reluctance to balance resource acquisition and use according to plan

Supervise/train Area In Charge in planning concepts and plan implementation

Wrong activity identified

Supervise/train Area In Charge in use of activity standard to define type of work

Scheduled work method more efficient than standard

Make suitable recognition and evaluate work method for annual activity standard update

Resources diverted from higher priority work

Supervise/train Area In Charge in use of work program and activity standard

Scheduled work quality and/or level of service lower than plan

Supervise/train Area In Charge in appropriate work quality and/or level of service

Beneficial innovation in scheduling alternate work

Make suitable recognition and evaluate innovation for annual update of system procedures

Beneficial innovation in work assignment

Make suitable recognition and evaluate for annual update of system procedures

Scheduling deviates from plans and procedure

Work assignment deviates from procedure

8-12


Possible Symptoms

Work assignment deviates from procedure (Continued)

Work performance deviates from assignment

Possible Causes

Possible Actions

Confusion as to work quality, work method and/or of service


Confusion as to purpose of work or how to measure accomplishment


Beneficial innovation in directing or use of alternate work

Make suitable recognition and evaluate for annual update of system procedures, plans and standards

Work effort greater than expected

Make suitable recognition

Supervisory effort greater than expected

Make suitable recognition

Beneficial innovation in work method

Make suitable recognition and evaluate for annual update of activity standard

Work quality and/or level or service greater than assigned


Overestimate of accomplishment

Supervise/train foreman in how to estimate accomplishment

Misunderstanding of workday definition

Supervise/train foreman in work day definition

Misuse of activity 810 - Standby

Supervise/train foreman in activity standard

Reluctance to report correctly





Supervise/train clerk/ engineering aide in position functions

Failure to report correctly



8-13

8.2

Operational Control

Operational control is examined by reviewing some of the control functions of management personnel.

8.2.1

Area In-Charge

Area In-Charge control the way work is directed and reported by foremen. Directing is controlled through field inspections to ensure that assigned activities are performed at assigned locations with the assigned crew sizes and compositions, equipment, materials and work methods. Decisions about unanticipated events are reviewed to ensure compliance with good management practices. An important aspects of this type of control is to ensure that work performed as assigned results in acceptable work quality and daily production. Reporting is controlled through field inspections and activity card review to ensure that activity cards are completed accurately and submitted on time.

8.2.2

District Maintenance Engineers

District Maintenance Engineers control the way work is scheduled, directed and reported. This control is accomplished through conducting frequent field inspections, conducting quincenal scheduling meetings, reviewing schedules, monitoring work assignment results and reviewing and analyzing monthly reports. The objects of this control are to ensure that field inspections are conducted at sufficient frequencies to identify current maintenance needs, that reasonable work estimates are made, that maintenance needs are documented and retained, that schedules are written to use resource effectively and meet major Department objectives and priorities, that alternate work is provided, that work is assigned effectively and that reported data are summarized accurately and on time.

8.2.3

District Engineers

District Engineers control work to ensure that important maintenance objectives are achieved and that money is spent accordingly. They control procurement of resources to ensure economic and timely acquisition and a balance of expenditures in accordance with the performance budget. They control scheduling to ensure resources are deployed according to plans and standards. District Engineers must conduct sufficient field inspections and review and analyze management and accounting summary reports to discharge their control functions.

8.2.4

Regional Directors

Regional Director supervise regional maintenance staffs to ensure that necessary coordination among district/cities is provided, that important maintenance objectives are achieved and that money is spent accordingly.

8.3

System Control

System Control is achieved through reviews of procedure, policies, plans and standards, including data analyzes. These reviews are conducted by the Central Office, involve regional and district/city inputs and usually occur on an annual basis. The object of system control is to revise procedures, policies, plans and standards to better reflect Department’s objectives and priorities. Some of the results of system control are the following:

8-14


• • • • •

8.4

planning, scheduling and reporting procedures and forms are revised; policies and procedures related to directing and operational control are revised; the activity list and standards are revised; the maintenance feature inventory is updated; and planning values are revised.

Management and Fiscal Control

A basic concept of highway maintenance management is the use of standard costs for planning and reporting the work program. This concept places emphasis on identifying and prioritizing work needed thereby controlling expenditures, rather than having expenditures control the work. The success of this type of management depends on realistic and current standard unit costs for labor, equipment and material based on accurate and reliable financial reports. Management and fiscal reporting systems should be separate entities and comparisons and adjustment made just once a year. If management costs are realistic and reported usages true and accurate, the difference between total planned and actual performance budgets should be comparable to the difference in the total fiscal allotment and actual expenditure. It is of no value to make comparisons of costs for specific resources in the management standard cost reports and the fiscal reports because labor and equipment fiscal costs are reported in the management reports as cost of material used. Control of standard unit costs must be based on reliable and compatible fiscal data plus adjustments from analysis of annual management reports.


8-15

APPENDIX A-1 ACTIVITY LIST


APPENDIX A-1 ACTIVITY LIST REPAIR AND MAINTENANCE ACTIVITIES FOR ROADS AND BRIDGES Act. No.

101

Activity Name

Work Control Work Units Category GROUP 100 - ROAD AND RELATED FEATURES UNPAVED ROAD SURFACES Manual Repair of Limited Unpaved Road Surfaces

102

Manual Patching of Unpaved Road Surfaces

103

Machine Patching of Unpaved Road Surfaces

104

111

112

113

114

Unlimited

Unlimited

Limited Machine Grading Unpaved Road Surfaces BITUMINOUS PAVEMENTS Unlimited Premix Patching Bituminous Pavements Penetration Patching Limited Bituminous Pavements

Maintenance Feature

Inventory Units

centerline meters repaired

Unpaved Road Surfaces

centerline kilometers of unpaved roads

cubic meters of patching material placed



cubic meters of patching material placed



centerline kilometers graded



cubic meters of premix placed


lane kilometers of bituminous roads

cubic meters of patching aggregate placed



Sealing Bituminous Pavements

Limited

liters of sealer material placed




Variable

square meters replaced




A1-1

ACTIVITY LIST REPAIR AND MAINTENANCE ACTIVITIES FOR ROADS AND BRIDGES Act. No.

121

122

123

131

132

133

Activity Name

Work Control Category CONCRETE PAVEMENTS Patching Concrete Pavements Unlimited

Work Units

Maintenance Feature

Inventory Units

Concrete Pavements

lane kilometers of concrete roads

Crack and Joint Sealing of Concrete Pavements

cubic meters of materials placed liters of asphalt material placed square meters replaced

Concrete Pavements


Limited

Replacement of Concrete Pavements Variable UNPAVED SHOULDERS Manual Repair of Unpaved Shoulders Limited

Manual Patching of Unpaved Shoulders

Unlimited

Machine Grading of Unpaved Shoulders

Limited

Concrete Pavements


shoulder meters repaired cubic meters of patching materials placed shoulder kilometers graded

Unpaved Shoulders

unpaved shoulder kilometers

Unpaved Shoulders


Unpaved shoulders


linear meters of ditch cleaned number of inlets and outlets cleaned (including catch basins, manhole)

Drainage Ditches

kilometers lined or unlined ditches

Minor Drainage Structure (culvert inlets and outlets, catch basins, etc.) Culvert Lines

inlets/outlets of crossdrainage, catch basins, drop inlets, manholes

DRAINAGE 141

Manual Ditch Cleaning

Unlimited

142

Manual Inlet/Outlet Cleaning

143

Culvert Line Cleaning

Limited

Repair and/or Replacement of Minor Drainage Structures

Variable

144

A1-2

Unlimited

number of lines cleaned number of structures repaired or replaced

Minor Drainage Structures

number of crossdrainage and lateral lines cross-drainage culverts (pipe and box), catch basins, drop inlets, manholes


ACTIVITY LIST REPAIR AND MAINTENANCE ACTIVITIES FOR ROADS AND BRIDGES Act . No. 151

Activity Name BRIDGES Cleaning Bridges

Work Control Category

Work Units

Maintenance Feature

Inventory Units

Limited

linear meters cleaned square meters of deck patched number of bridges repaired number of bridges repaired

All Bridges

linear meters of all bridges linear meters of concrete decks

152

Patching Concrete Decks

Unlimited

153

Repairs to concrete Bridges

Limited

154

Repairs to Steel Bridges

Limited

155

Repairs to Bailey Bridges

Limited

156

Repairs to Timber Bridges

Limited

157

Clearing Bridge Waterways

Unlimited

161

FERRIES Ferry Service

171

TEMPORARY REPAIRS Temporary Patching Variable

199

Limited

Concrete Bridge Decks Concrete Bridges

linear meters of concrete bridges

Steel Bridges(including composite bridges) Bailey Bridges

linear meters of steel

Timber Bridges

linear meters of timber bridges

Bridge with Waterways

linear meters of bridge with waterways

hours of ferry operation

None

number of ferries

limits of patching in centerline meters

All Roads and Shoulders

centerline kilometers of all roads

All Roads and Related Features, except Bridges


number of bridges repaired number of bridges repaired number of water ways cleared

OTHER MAINTENANCE AND REPAIRS Other Maintenance to Variable man-days Road and Related Features


linear meters of bailey bridges

A1-3


Activity Name

Work Control Category GROUP 200 - ROADSIDE FEATURES Vegetation Control Variable

Work Units

Maintenance Feature

Inventory Units

Roadside with Mowable Vegetation


Erosion Repair and Control on Roadsides

Limited

Repair to Major Roadside Structures

Limited

passmeters of roadside mowed or cleared cubic meters of material placed number of structure repaired

201

202

203

209

Other Roadside Variable Maintenance GROUP 300 - TRAFFIC SERVICES Sign Maintenance Unlimited

301

302

Centerline and Lane Line Repainting Guardrail Maintenance

Unlimited

303

304

Sight Distance Mowing and Clearing

Unlimited

309

Other Traffic Services

Variable

A1-4

Limited

man-days

number of units maintained line kilometers repainted linear meters of guardrail maintained passmeters of roadside mowed or cleared man-days

Backslopes of Cuts, Foreslopes of Fills Major Roadside Structures (riprapped slopes, sea walls, retaining walls, etc.) All Roadside Features

centerline kilometers of all roads number of major roadside features


Sign Units (sign markers etc.)

number of sign units

Centerline and Lane lines

lane kilometers of paved roads

Guardrails

linear meters of guardrails

Roadside with Mowable Vegetation


All Traffic Control Devices




401 41X 402

501

502 503 504 509

510

Activity Name

Work Control Category GROUP 400 - EMERGENCY WORK Initial Response to Emergencies - - Roads Unlimited Emergency Projects

Work Units

man-days projects completed

Maintenance Feature

All features, except Bridges

Project All Features Initial Response to Emergencies - - Bridges Unlimited man-days All Bridges GROUP 500 - - - SUPERVISION, SUPPORT AND OVERHEAD Production of cubic meters Bituminous Premix Unlimited of premix None produced Other Material Production and Limited man-days None Handling Indirect Cost, Work or Variable man-days None Expense Other Work or Variable man-days None Expense Foreman Supervision

Unproductive Time

Limited

man-days

None

Variable

number of scheduled or assigned crewdays not performed

None


Inventory Units

centerline kilometers of all roads centerline kilometers of all roads

number of all bridges lane kilometers of paved roads centerline kilometers of all roads percent of budget percent of budget crewdays planned without full-time foreman total planned crewdays

A1-5


61X 62X

Activity Name

Work Control Work Units Category GROUP 600 - MAINTENANCE PROJECT centerline Resurfacing Unpaved kilometers Project Roadways resurfaced Resealing Bituminous Surface lane meters resealed Method A Project Method B

63X

Project

Method A

Project

Method B

Project

Replacing Timber Decks

Project

65X

Selected Replacement of Concrete Pavement

Project

69X

71X

A1-6

Inventory Units

Unpaved Road Surface



lane kilometers of bituminous roads lane kilometers of

lane meters resealed


shoulder kilometers resurfaced shoulder kilometers resurfaced Linear meters of bridge redecked square meters

Unpaved Shoulders

shoulder kilometers of unpaved shoulders

Unpaved Shoulders

shoulder kilometers of unpaved shoulders

Bridges with Timber Decks

linear meter of bridges with timber decks lane kilometers of concrete pavement number of bridges with steel members

Resurfacing Unpaved Shoulders

64X

66X

Maintenance Feature

Bridge Repainting

Project

Periodic Maintenance Project Support GROUP 700 - SPECIAL MAINTENANCE Special Maintenance

Project

number of bridges completely painted man-days

projects completed

Concrete Pavements Bridges with Steel Members

None


All Features



APPENDIX A-2 ACTIVITY STANDARD


APPENDIX A-2 ACTIVITY STANDARDS

ACTIVITY NO.

101 102 103 104 111 112 113 114 121 122 123 131 132 133 141 142 143 144 151 152 153 154 155 156 157 161 171 199 201 202 203 209 301

NAME GROUP 100 – ROAD AND RELATED FEATURES UNPAVED ROAD SURFACES Manual Repair of Unpaved Road Surfaces Manual Patching of Unpaved Road Surfaces Machine Patching of Unpaved Road Surfaces Machine Grading of Unpaved Roadways BITUMINOUS PAVEMENTS Premix Patching Bituminous Pavements Penetration Patching Bituminous Pavements Sealing Bituminous Pavements Replacement of Bituminous Pavements CONCRETE PAVEMENTS Patching of Concrete Pavements Crack & Joints Sealing of Concrete Pavements Replacement of Concrete Pavements UNPAVED SHOULDERS Manual Repair of Unpaved Shoulders Manual Patching Unpaved Shoulders Machine Grading Unpaved Shoulders DRAINAGE Manual Ditch Cleaning Manual Inlet/outlet cleaning Culvert line cleaning Repair and/or Replacement of Minor Drainage Structure BRIDGES Cleaning of Bridges Patching of Concrete Deck Repairs of Concrete Bridges Repairs of Steel Bridges Repairs of Bailey Bridges Repairs of Timber Bridges Clearing Bridge Waterways FERRIES Ferry Service TEMPORARY REPAIRS Temporary Patching OTHER MAINTENANCE AND REPAIRS Other Maintenance to Roadways and Related Features GROUP 200 - ROADSIDE FEATURES Vegetation Control Erosion Repair and Control to Roadsides Repair of Major Roadside Structures Other Roadside Maintenance GROUP 300 - TRAFFIC SERVICES Sign Maintenance


Page No.

A2 A2 A2 A2

1 2 3 4

A2 A2 A2 A2

5 6 7 8

A2 A2 A2

9 10 11

A2 A2 A2

12 13 14

A2 A2 A2 A2

15 16 17 18

A2 A2 A2 A2 A2 A2 A2

19 20 21 22 23 24 25

A2

26

A2

27

A2

28

A2 A2 A2 A2

29 30 31 32

A2

33

A2 - i -

302 303 304 309 401 402 41X 501 502 503 504 509 510 61x 62X 62X 63X 63X 64X 65X 66X 69X 71x

A2 - ii -

Centerline and Lane Line Repainting Guardrail Maintenance Sight Distance Mowing and Clearing Other Traffic Services GROUP 400 - EMERGENCY WORKS Initial Response to Emergencies-Roadways Initial Response to Emergencies Bridges Emergency Projects GROUP 500 - SUPERVISION, SUPPORT AND OVERHEAD Production of Bituminous premix Other materials production and handling Indirect Cost Work of Expenses Other Work or Expenses Foreman Supervision Unproductive Time GROUP 600 - MAINTENANCE PROJECTS Resurfacing Unpaved Roadways Resealing Bituminous Surface Method "A" Resealing Bituminous Surface Method "B" Resurfacing Unpaved Shoulders Method "A" Resurfacing Unpaved Shoulders Method "B" Replacing timber Decks Selected Replacement of Concrete Pavement Bridge Repainting Maintenance Support GROUP 700 - SPECIAL MAINTENANCE Special Maintenance

A2 A2 A2 A2

34 35 36 37

A2 A2 A2

38 39 40

A2 A2 A2 A2 A2 A2

41 42 43 44 45 46

A2 A2 A2 A2 A2 A2 A2 A2 A2

47 48 49 50 51 52 53 54 55

A2

56


ACTIVITY STANDARD Effective Date:

DPWH-HIGHWAY MAINT ENANCE

NAME: MANUAL REPAIR OF UNPAVED ROAD SURFACES ACT. NO.: 101 DESCRIPTION: Use this activity for correcting minor surface erosion, ruts, corrugations, potholes and other minor defects using labor-intensive methods and without adding new materials. Reclaiming surface materials and ditching short, adjacent sections are included. PURPOSE: To provide smooth, well-drained surface. Reclaiming surface materials and providing functional ditches are secondary purposes.1/ AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Limited SCHEDULING: Schedule when defects control traffic speeds or threaten the structure of the road surface. Schedule for isolated spots and short sections. Avoid using the activity as a substitute for Activity 104 (Machine Grading Unpaved Road Surfaces.) Schedule this activity when subgrade failures (soft spots) are already corrected. 2/ TYPICAL CREW: TYPICAL WORK METHOD: 4 Laborers 1. Place safety devices. 2. Reshape ditches. 3. Reclaim suitable materials from ditches & sides. Waste unsuitable materials 4. Cut high areas 5. Blend materials from high areas with TYPICAL EQUIPMENT: Hand Tools reclaimed materials Wheel Barrow, shovel, hand tamper, 6. Fill low areas and compact rake, crowbar) 7. Reshape surrounding surface or dig outlets Safety Devices channels through high areas of surface, Traffic cones if needed, to allow water to drain. Report to Warning signs Area In-Charge Personal Protective Equiptment (PPE)* said high areas for scheduling of needed *Refer to Act. 503 TYPICAL MATERIALS:

corrective action. 3/ 8. Remove safety devices DAILY PRODUCTION RANGE:

None 40 to 80 centerline meters repaired (full width or partial width) NOTES:

1/

If the primary purpose is ditching, use Act. 141 or 199.

2/

Use Act. 199 for subgrade repair (soft spots)

3/

Report under 'Comments' of activity card


A2-1



ACT. NO. 102 NAME: MANUAL PATCHING UNPAVED ROAD SURFACES DESCRIPTION: Use this activity for correcting minor surface erosion, ruts, corrugations, potholes etc. on short sections by using labor - intensive methods, and by adding new materials. Replenishing short sections of wearing surface( each with a continous length of not more than 30 meters) is included. 1/ PURPOSE: To eliminate hazardous conditions and to provide smooth, well drained surfaces. AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule repairs of hazardous conditions as soon as possible. Schedule repairs of non-hazardous conditions when defects control traffic speeds or threaten the structure of the road surface. If possible, schedule when natural moisture facilitates compaction. Schedule this activity when subgrade failures (soft spots) are already corrected. 2/ TYPICAL CREW: TYPICAL WORK METHOD: 3 to 6 Laborers

1. 2. 3. 4 5

TYPICAL EQUIPMENT: No. Code: Description 1

Z19

Vibratory plate compactor * Hand tools Safety Devices PPE * - If available TYPICAL MATERIALS:

6 7

Description Surface Course * Base Course * Borrow* * The type of material should be the same as or better than the existing or former surface material

Place safety devices. Restore shape of roadway surface. Place material in layers to facilitate compaction. Compact each layer . Shape surrounding surface or dig outlet chanels through high areas of surface, if needed, to allow water to drain to the ditch. Report said high areas to the Area In-charge for scheduling of needed corrective action. 3/ Check cross-section, profile and drainage. Rework if needed. Remove safety devices

Code:

NOTES:

A2-2

DAILY PRODUCTION RANGE: 8-12 cubic meters of patching material placed.

1/

Use Act. 103 for continous sections longer than 30 meters.

1/

Use Act. 61X for sections longer than 200 meters.

2/

Use Act.199 for subgrade repair(soft spots)

3/





ACT 103 NAME: MACHINE PATCHING UNPAVED ROAD SURFACES DESCRIPTION: Use this activity for correcting minor surface erosion, ruts, corrugations, potholes etc. on short sections by using a road grader and by adding new materials. Replenishing short sections of wearing surface( each with a continous length of not more than 200 meters) is included. 1/ PURPOSE: To eliminate hazardous conditions and to provide smooth, well drained surfaces. AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule repairs of hazardous conditions as soon as possible. Schedule repairs of non-hazardous conditions when defects control traffic speeds or threaten the structure of the road surface. If possible, schedule when natural moisture facilitates compaction.

1 1 2 2

No. 1 1 1

failures (soft spots) are already corrected. 2/ TYPICAL WORK METHOD: Place safety devices. Restore shape of roadway surface. Place material in layers foe easy compaction Compact each layer . Shape surrounding surface or dig outlet chanels through high areas of surface, if needed, to allow water to drain the ditch. Report said high areas to the Area In-charge for scheduling of needed corrective action. 3/ 6 Check cross-section, profile and drainage. Rework if needed. 7 Remove safety devices

Schedule this activity when subgrade TYPICAL CREW: Foreman 1. Driver 2. Operators 3. Laborers 4 5 TYPICAL EQUIPMENT: Code: H1 N1 Z4

Description Service Vehicle Road Grader Pneumatic/Vibratory Roller Hand tools Safety devices PPE * If Available TYPICAL MATERIALS:

Code Description Surface Course * Base Course * DAILY PRODUCTION RANGE: Barrow* 80 -120 cubic meters of patching material placed. * The type of material should be the same as or better than the existing or former surface material NOTES:

1/

Use Act. 61X for section longer than 200 meters.

2/

Use Act.199 for subgrade repair(soft spots).

3/



A2-3



NAME: MACHINE GRADING UNPAVED ROAD SURFACES

ACT. NO. 104 DESCRIPTION:

Use this activity for correcting minor surface erosion, ruts, corrugations, potholes, depressions, etc., and restoring the surface crown by using a road grader.Reclaiming surface materials and reshaping ditches, if needed, are included, however, adding new materials and/or surface widening are not. PURPOSE: To provide smooth, well drained surfaces. Reclaiming surface material and ditching are secondary purposes. WORK CONTROL AUTHORIZATION: CATEGORY: Limited District Engineer SCHEDULING: Schedule when defects control traffic speeds or threaten the structure of the road surface. Schedule ditching when there is need. 1/. Schedule a roller only when there is sufficient natural moisture for compaction. 2/ Defects that cannot be removed by scarrifying, such as subgrade failures (soft spots) 3/ should be corrected first prior to scheduling this activity. TYPICAL CREW: TYPICAL WORK METHOD: 1-2* 2

Operators Laborers

* - if roller is used TYPICAL EQUIPMENT: No. 1 1

Description Road Grader Pneumatic/Tandem (steel wheel)* Hand tools Safety devices PPE

Code: N1 Z4

* If available

1. Place safety devices. 2. Scarify or cut surface to remove potholes, erosion scars, corrugations, high areas, etc. 3. Clean & recut ditches and outlets/turnouts. Remove spoil material from culvert inlets & outlets. 4. Reclaim suitable material from ditches and sides. 5. Remove oversize or unsuitable material. 6. Blend reclaimed material with scarified surface materials, 7. Spread, reshape and compact. 8. Check cross section, profile and drainage. Rework if needed. 9. Remove safety devices.

TYPICAL MATERIALS: Code:

Descriptions DAILY PRODUCTION RANGE: none 1-3 centerline kilometers graded.

NOTES:

A2-4

1/

If primary purpose is ditching, use Act. 141 or 199.

2/

If watering is needed, schedule ahead of grading under Act. 199.

3/

Use Act.199 for subgrade repair(soft spots).




ACT. NO.: 111 NAME: PREMIX PATCHING BITUMINOUS PAVEMENTS DESCRIPTION: Use this activity for placing bituminous premix to correct potholes, edge breaks/failures and other similar defects and to level short section of surface depressions(not more than 30 meters long) 1/ on bituminous pavements and paved shoulders. Adding base materials if needed, is included if no subgrade repair is needed. PURPOSE: To eliminate hazardous conditions and to provide smooth, well - drained surfaces. AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule repairs of hazardous defects as soon as possible. Shedule repairs of non-hazardous defects when they control traffic speeds or threaten the structure of the pavement or shoulder. Give preference over Act. 112 when mobility or quick response is needed, or during wet weather(cold mix). Schedule this activity when base, sub-base or grade failures are already corrected 2/. TYPICAL CREW: TYPICAL WORK METHOD: 1 Foreman 1 Operator* 1 Driver 6 Laborers * for leveling TYPICAL EQUIPMENT: No. 1 1 1 1

Code: Descriptions H1 Service Vehicle or H3 Dump Truck Z19 Vibratory Plate Compactor* Z2 Road Roller** Hand Tools Safety devices,

1. 2. 3

4 5 6 7 8

Place safety devices. Remove standing water and temporary patching material from defect or area to be leveled. Shape defects so that: (a)depth provides for sufficient strength; (b)sides are vertical;(c)corners are square or slightly rounded;(d) sides have no abrupt changes in line; and (e) hole is cut back into sound pavement. Add base material if needed. Clean and tack defects or area to be leveled. Place premix in layers and compact each layer. Mix should be placed only within limits of hole and area to be leveled. Final layer should be flushed with surrounding surface. Dig channels through shoulders, if needed, to allow water to drain and report said high shoulder to Area In - charge

PPE for scheduling of needed corrective action 3/. * for additional base 9 Check cross section, profile and drainage. Rework if needed. ** for leveling 10 Remove safety devices. TYPICAL MATERIALS: Code: DAILY PRODUCTION RANGE: 30 Descriptions 31 Hot mix or 32 Cold Mix 2-4 cu.m of premix placed 12/22 Emulsified Asphalt Base Course* * for additional base NOTES: 1/ Use Act. 71X for leveling sections longer than 30m. 2/ Use Act. 199 for base, sub-base or sub-grade repair 3/ Report under 'Comments' of activity card


A2-5



112 NAME: PENETRATION PATCHING BITUMINOUS PAVEMENTS ACT. NO. DESCRIPTION: Use this activity for placing ponetration patches to correct patholes, edge breaks/ failures and other similar defects to bituminous pavements and paved shoulders. This activity is not suitable for leveling surface depressions unless said areas are shaped as defects. Adding base materials, if needed, is included if no sub - base or sub - grade repair is required. PURPOSE: To provide smooth, well - drained surfaces. This acitivity is generally not suitable for repairing hazardous conditions, since lack of mobility prevents quick response. AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Limited SCHEDULING: Schedule repairs when defects control traffic speeds of threaten the structure of the pavement or shoulder. Schedule procurement of firewood (Act. 502) and screening of aggregate (Act. 502) prior to actual patching work. Schedule this activity when base, sub-base or sub - grade failures are already corrected 1/. TYPICAL CREW: TYPICAL WORK METHOD: 1 1 8

Foreman Operator* Laborers

* if roller is used TYPICAL EQUIPMENT: No. 1 1

Code: Z19 Z2

Descriptions Vibratory Plate Compactor* Road Roller** Hand Tools Safety devices PPE

* should not be used on solid surfaces ** for large patches where the drum will not bridge over the patches

1. Heat asphalt (to be at the proper temperature by the time the first defect is shaped). 2 Place safety devices. 3 Remove standing water. If any, from the defects. 4 Shape defects so that: (a) depth provides for sufficient strength: (b) sides are vertical: ( c ) corners are square or slightly rounded: (d) sides have no abrupt change in line and (e) hole is cutback. 5 Add base material if needed. 6 Place aggregate in layers and compact each layer. 7 Penetrate final layer with asphalt. Avoid using to much asphalt. 8 Apply cover sand and compact. Final layer should be flushed with surrounding surface. 9 Dig channels through shoulders, if needed, to allow water to drain, and report said high shoulder to Area In Charge for scheduling of needed corrective action 2/. 10 Check cross section, profile and drainage. Rework if needed. 11 Remove safety devices.

TYPICAL MATERIALS: Code: Descriptions 33 Penetration (Hot) Asphalt 10/20 Crushed Aggregate* 13/23 Gravel DAILY PRODUCTION RANGE: 14/24 Sand 12/22 Base Course** 2-4 cu.m. of patching aggregate placed * preferred over gravel (does not include base material) ** for additional base NOTES: 1/ Use Act. 199 for base, sub-base or sub-grade repair 2/ Report under 'Comment' of activity card

A2-6




ACT. NO 113 NAME: SEALING BITUMINOUS PAVEMENTS DESCRIPTION: Use this activity for sealing cracks 1/ and short sections (each with continous length of not more than 150 m.) 2/ of raveled bituminous pavements, Including paved shoulders, by placing liquid asphalt and aggregate cover. Includes sealing of Individual cracks and / or areas. PURPOSE: To prevent further deterioration caused by entry of water.

AUTHORIZATION: SCHEDULING:

WORK CONTROL District Engineer CATEGORY: Limited Schedule when cracks are generally greater than 3 mm. wide and raveled areas start to hold water. Use hot or emulsified asphalt when pavement is dry. For damp pavement,use emulsified asphalt. Schedule this activity when base, sub - base of sub - grade failures are already corrected 3/.

TYPICAL CREW: 1 1 5-6

Foreman Driver laborers*

* if hot asphalt is used TYPICAL EQUIPMENT: No. 1

Code: H1

Descriptions Service Vehicle Hand tools Safety devices PPE

TYPICAL WORK METHOD: 1. Place safety devices. 2. Remove debris from crack or clean raveled surface. 3a. For individual cracks : fill cracks completely with asphalt:use squeegee to force asphalt into excess. 3b. For areas: apply asphalt, distribute with broom and cracks and remove remove excess with squeegee. 4 Apply cover sand. 5 Remove safety devices.

TYPICAL MATERIALS: Code: 32 12/22 33

Descriptions Emulsified Asphalt Sand Penetration (Hot) Asphalt*

DAILY PRODUCTION RANGE: 100 - 200 liters of asphalt placed

*use penetration asphalt if emulsified asphalt is not available NOTES: 1/ Use Act 122 for sealing joints between concrete pavement & bituminous paved shoulder. 2/ Use Act 62X for resealing bituminous pavements longer than 150 m. 3/ Use Act 199 for base, sub - base or sub - grade repair.


A2-7

ACTIVITY STANDARD Effetive Date:


114 NAME: REPLACEMENT OF BITUMINOUS PAVEMENTS DESCRIPTION: Use this activity for replacing, half - width or full - width, short section (each with continous length of not more than 100 m.) 1/ of defective bituminous pavement or paved shoulder. Adding base materials, if needed, is included if no sub - base or sub - grade repair is required. PURPOSE: To provide smooth, well - drained pavements.

ACT. NO.:


WORK CONTROL District Engineer CATEGORY: Variable Schedule this activity when destruction is generally equal to or greater than one - half width of the surface and when major base, sub - base or sub - grade failures are already corrected 2/. If penetration method is used, schedule screening of aggregates and gathering of firewood (Act. 502) prior to the actual surface replacement works.

TYPICAL CREW: 1 Foreman 1 Driver* 1 Operator 6 Laborers * if service vehicle is used TYPICAL EQUIPMENT: No. 1

Descriptions Service Vehicle or dump truck* 1 Z2 Road Roller Hand Tools Safety devices PPE * if used to transport pre - mix within the jobsite for final placement or re mix TYPICAL MATERIALS: Code: Descriptions Hot Mix or Cold Mix 32 Emulsified Asphalt or DAILY PRODUCTION RANGE: 33 Penetration (Hot) Asphalt* and 10/20 Crushed Aggregate* (Preferred) or 60 - 100 sq. m. of pavement replaced. 13/23,33 Gravel* and Sand* and 12/22 Base Course** *if penetration asphalt is used ** for additioanal base NOTES: 1/ Use Act. 71X for replacing defective section longer than 100m. long. 2/ Use Act 199 for base, sub - base or sub - grade repair.

A2-8

Code: H1/H3

TYPICAL WORK METHOD: 1. Heat asphalt at proper temperature, if penetration or hot asphalt is used. 2 Place safety devices. 3 Remove damaged pavements. 4 Add base material if needed. 5 Clean surface to be covered. 6 Spray liquid asphalt at specified rate, as tack coat or prime coat 7 Place pre-mix in layers and compact each layer, or place aggregate in layers, compact each layer, penetrate final layer with asphalt and apply cover sand. 8 Final layer should be flushed with surrounding surface. 9 Remove safety devices.




121 NAME: PATCHING CONCRETE PAVEMENTS DESCRIPTION: Use this activity for repairing spalls, potholes and similar defects in concrete pavements using bituminous premix or penetration patching 1/. Pre - mix leveling of short sections (each with continous length of not more than 30 m.) 2/ is included. Treatment of scaled areas is also included. PURPOSE: To eliminate hazardous conditions and to provide smooth, well - drained pavements. ACT. NO.:

WORK CONTROL CATEGORY: Unlimited District Engineer Schedule repairs of hazardous conditions as soon as possible. Pre - mix patching should be scheduled for hazardous defects to enhance response time. Schedule repairs of non - hazardous conditions when defects control traffic speeds or threaten the further deterioration of the pavement.


TYPICAL CREW:

TYPICAL WORK METHOD:

Place safety devices. Remove standing water from defect or area to be leveled. Remove all chipped off, loose or broken pieces of pavement. For defects: shape defects, tack, place pre-mix or penetration patch as in Act. 111 and 112 4b For leveling: clean area, tack, place pre-mix as in Act. 111 4c Clean chip-off loose/broken pieces of Pavement. Apply asphalt and cover aggregates as in Act. 113. No. Code: Descriptions HI Service Vehicle* or 5 Dig channels through high shoulders to allow water to drain. 1 H3 dump truck* 1 to ditch and report high shoulder to AreaIn Charge for 1 Z2 Road Roller* or Plate Compactor scheduling of corrective action 3/. Z19 Vibratory Compressor** 6 Check cross section, profile and drainage. Rework, if needed 1 1 A1 Air Compressor** 7 Remove safety devices. 1 A2 Jack Hammer (Sinker Drill)** Hand Tools Safety devices PPE Personal Protective Equiptment *see Act. 111 and 112 **for shaping defects if needed TYPICAL MATERIALS: DAILY PRODUCTION RANGE: Code: 30,30 Descriptions 3-4 cu. m. of pre-mix or patching materials placed 32 Hot Mix* or Cold Mix* 33 Emulsified Asphalt* or 10/20 Penetration Asphalt* and 13/23,33 Crushed Aggregate* or Gravel* and Sand* * see Act. 111 and 112 NOTES: 1/ Use Act. 123 for replacing with concrete. 2/ Use Act. 71X for leveling section longer than 30 m. 3/ Report under "Comment" of activity card. Foreman 1 Driver 1 1 Operator* 6 - 8 Laborers * see Act 11 and 112 TYPICAL EQUIPMENT:

1. 2 3 4a


A2-9



ACT. NO 122 NAME: CRACK AND JOINT SEALING OF CONCRETE PAVEMENTS DESCRIPTION: Use this activity for placing asphalt in cracks and joints in concrete pavement. including joints between concrete pavement and bituminous paved shoulder.

PURPOSE:

To prevent entry of water, debris and other incompressible materials into cracks and joints and allow the free movement (expansion of contraction) of the pavement.


WORK CONTROL District Engineer CATEGORY: Unlimited Schedule this activity when: (1) the existing sealant/tiller of crack or joints is either broken, is no longer adhering to the sides of crack or joint, or disappeared due to the action of traffic or other causes, (2) new cracks (nor previously sealed) is greater than 3mm. and (3) pavement is dry (maybe moist if emulsified asphalt is used). Emphasize prior to seasonal rains.


Operator Driver* Laborers**

*if service vehicle is used ** if air compressor is used TYPICAL EQUIPMENT: No. 1 1

Code: HI A1

Descriptions Service Vehicle Air compressor* Hand tools Safety devices Asphalt Cooker PPE *if cleaning cracks requires compressed air. TYPICAL MATERIALS: Code: 32 33 13/23 33

Descriptions Emulsified Asphalt* Penetration (Hot) Asphalt Gravel** Sand

TYPICAL WORK METHOD: 1. Heat asphalt to proper temperature, if hot asphalt is used. 2 Place safety devices. 3 Remove incompressible materials from carcks or joints. Including old filler and blow cracks or joint clean. 4 Pour asphalt in crack or joint to within one- half cm. of pavement surface. For large cracks, fill with bituminous pre-mix/aggregate and asphalt, Do not overfill. 5 Remove any excess asphalt by squeegeeing. 6 Check to be sure asphalt do not seep underneath the pavement and that cracks remained filled. Apply cover sand. 7 Remove safety devices.

DAILY PRODUCTION RANGE: 100-200 liters of asphalt placed

* if penetration asphalt is not used **pea size NOTES:

A2-10




ACT. NO.: 123 NAME: REPLACEMENT OF CONCRETE PAVEMENTS DESCRIPTION: Use this activity for replacing small sections (one slab or less) of concrete pavements because of severe cracking or settlement 1/ using hot pre-mix or portland cement concrete. Additional base is included if no sub - grade repair is needed. PURPOSE:

To provide smooth, well - drained pavements and to prevent progressive deterioration of the pavement.

AUTHORIZATION:

WORK CONTROL District Engineer CATEGORY: Variable Schedule when defects control traffic speeds or threaten the structure of the pavement. Schedule this activity according to Area - In Charge inspection (if necessary, the need for sub - grade repair 2/ should be established by removing small areas of the pavement, preferably by the patching crew, when in the vicinity).

SCHEDULING:

1 1 1-2 5-7

TYPICAL CREW: foreman driver operators laborers (Includes 2 artisans/ maintenance men)

1. 2 3 4 5

TYPICAL EQUIPMENT: No. 1 1 1 1 1

Code: HI A1 A2 C3 Z19

Descriptions Service Vehicle/dumptruck Air compressor Jack Hammer Concrete Mixer Vibratory Plate Compactor* Hand tools (broom,float, shovel, crowbar,trowel, screeder) Safety devices Impact Drill Concrete Cutter Concrete Vibrator PPE

*for additional base TYPICAL MATERIALS: Code: Descriptions Portland cement 41 13/23 Gravel and 33 Sand or 30 Hot Mix and 32 Emulsied asphalt Base Course*

6 7 8

TYPICAL WORK METHOD: Place safety devices. Remove damaged pavement. Add base material, if needed. Salvage waste material suitable for backfill. Place remainder in a safe location for removal 3/. Shape hole so that sides are vertical, corners are square, and sides have no abrupt changes in line and hole is cut back into sound pavement. Mix and place concrete and finish to match surrounding surface or place hot mix in layers and compact each layer. Cure concrete. Barricade from traffic for at least 14 days* 4/. Removed safety devices.

*Preferably use quick-setting additives to open traffic earlier DAILY PRODUCTION RANGE: 2 1/2 to 8 sq.m of pavement replaced.

16 mm rebars (deformed and plain) concrete epoxy *for additional base NOTES:

1/

If conditions warrant, settlements can be wedged/leveled using Act 121.

2/

Use Act.199 for base, sub - base or sub - grade repair.

3/

Use Act. 199 for loading and hauling waste material.

4/

Use Act. 503 for a night watchman, if necessary.


A2-11



ACT. NO.:

131 DESCRIPTION:

NAME: MANUAL REPAIR OF UNPAVED SHOULDERS Use this activity for correcting minor erosion scars, ruts, potholes and other similar defects by using labor - intensive methods and without adding new materials. Reclaiming surface materials and ditching short, adjacent sections, are included.

PURPOSE:

To provide adequate pavement support and provide smooth, well - drained shoulders. Reclaiming surface materials and providing functional ditches are secondary pruposes 1/

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Limited SCHEDULING: Schedule when shoulder drop -offs are greater than 5 centimeters, when shoulders hold water on pavement, when defects prevent the use of shoulder as a safety lane or when defects threaten the structure of the pavement and/ or shoulder. Schedule as a substitute for Act. 133 at locations where grader maneuverability Is Impaired. Schedule this activity when sub - grade failures (soft spots) are already corrected 2/. TYPICAL CREW: 3

laborers

TYPICAL EQUIPMENT: No.

Code: Descriptions Hand tools (shovel) Safety devices PPE

TYPICAL WORK METHOD: 1. Place safety devices. 2 Reshape ditches. 3 Reclaim suitable materials from ditches and sides. Waste unsuitable material. 4 Cut high areas. 5 Blend material from High areas with reclaimed material. 6 Fill low areas and compact. 7 Reshape surrounding surface or dig channels through high areas, if needed, to allow water to drain and report to Area - In Charge for scheduling of needed corrective action 3/. 8 Check cross - section, profile and drainage. Rework if needed. 9 Remove safety devices.


Descriptions none

NOTES:

A2-12

DAILY PRODUCTION RANGE: 60-100 shoulder meters repaired (full width or partial width)

1/

If primary purpose is ditching, use Act. 141 or 199.

2/

Use Act.199 for sub - grade repair (soft spots).

3/

Report under "Comment" of activity card.


ACTIVITY STANDARD Effetive Date:


132 NAME: MANUAL PATCHING UNPAVED SHOULDER DESCRIPTION: Use this activity for correcting minor erosion scars, ruts, depressions, corrugations, potholes, etc., on short sections of shoulder using labor - intensive methods and by adding new materials. Replenishing short sections of shoulder surface material (each with continous length of not more thant 50 shoulder meters) is included 1/. PURPOSE: To eliminate hazardous conditions and to provide smooth, well - drained shoulders. ACT. NO.:


WORK CONTROL District Engineer CATEGORY: Unlimited Schedule repairs of hazardous conditions as soon as possible. Schedule routinely when shoulder drop - offs are greater than 5 cm. when defects prevent the use of the shoulder as a safety lane or when defects threaten the structure of the pavement and / or shoulder. If possible, schedule when natural moisture facilitates compaction. Schedule this activity when sub - grade failures (soft spots) are already corrected 2/.

TYPICAL CREW: 1 3-5

Operator* Laborers

TYPICAL WORK METHOD: 1. 2 3 4 5

*If vibratory compactors is used. TYPICAL EQUIPMENT: No.

Code:

Descriptions

6

1

Z19

Vibratory Compactor* Hand tools (Shovel, Wheel barrow) Safety devices PPE

7

Place safety devices. Restore shape of shoulder. Place material in layers to facilitate compaction. Compact each layer. Shape surrounding surface or dig channels through high areas of surface, If needed, to allow water to drain, and report to Are - In Charge said high areas for scheduling of needed corrective action 3/. Check cross - section, profile and drainage. Rework if needed. Remove safety devices.

*if available TYPICAL MATERIALS: Code:

Descriptions base course* surface course borrow*

DAILY PRODUCTION RANGE: 5- 8 cu. M. of patching placed.

*The type of material should be the same as or better than the existing or former surface material. NOTES:

1/

Use Act. 63X (Method B) for replenishing section of unpaved shoulders more than 50 but not more than 200 shoulder meters in continous length.

2/

Use Act. 109 for repair of sub - grade failures.

3/



A2-13

ACTIVITY STANDARD DPWH-HIGHWAY MAINT ENANCE

Effective Date:

NAME: MACHINE GRADING UNPAVED SHOULDERS ACT. NO 133 DESCRIPTION: Use this activity for correcting high or low shoulders, minor erosions, scars, ruts, corrugations, depressions, potholes, etc,, and restoring surface cross slopes, by using a road grader. Re - shaping of ditches, if needed, and reclaiming shoulder surface materials are included. However, the addition of new materials and/ or widening of shoulder are not included. To provide smooth, well - drained surfaces. Reclaiming surface materials and ditching PURPOSE: are secondary purposes 1/. AUTHORIZATION:

WORK CONTROL Limited District Engineer CATEGORY: Schedule when shoulder drop - offs are greater than 5 cm., when shoulders hold water SCHEDULING: on pavement, when defects prevent the use of the shoulder as a safety lanen or when substitute at locations where grader manouverability is impaired.) schedule a roller only when there is sufficient natural moisture for compaction 2/. Defects that cannot be removed by scarifying such as sub - grade failures (soft spots) 3/ should be a corrected first pior to this acitivity. TYPICAL CREW: TYPICAL WORK METHOD: 1-2 2

Operator* laborers

* if roller is used TYPICAL EQUIPMENT: No.

Code:

Descriptions

1

N1 Z2

road grader road roller* Hand tools Safety devices PPE

1. Place safety devices. 2 Scarify or cut surface to remove potholes, corrugations, erosion scars, high areas, etc. Cut toward pavement. 3 Clean and re - cut ditches and outlets/turnouts. Remove spoil materials from culvert inlets and outlets. 4 Reclaim suitable material. Waste or stockpile unsuitable material 4/. 5 Remove oversize or unsuitable material. 6 Blend reclaimed materials with existing scarified materials. 7 Spread (away from pavement), reshape and compact. 8 Check cross - section, profile and drainage. Rework if needed. 9 Remove safety devices.

*if available TYPICAL MATERIALS: Code:

Descriptions none

NOTES:

A2-14

1/ 2/ 3/ 4/

DAILY PRODUCTION RANGE: 2 - 4 shoulder km. graded

If the primary is ditching, use Act. 141 or 199. If watering is needed, schedule ahead of grading under Act. 199. Use Act. 159 for sub - grade repair (soft spots). Use Act. 199 for loading and hauling waste material.




ACT. NO.: 141 NAME: MANUAL DITCH CLEANING DESCRIPTION: Use this activity for reshaping ditches that do not have adequate flow lines of cross - sections or for cleaning obstructed ditches (lined or unlined) by using labor - intensive methods 1/. Digging new ditches is included if short (up to 100m.) and work is comparable to reshaping a silted ditch 2/. PURPOSE:

To provide functional ditches.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule when ditches are silted or otherwise obstructed. Emphasize prior to rainy season and when surface defects are caused by inadequate darinage.

TYPICAL CREW: 3 - 5 laborers

TYPICAL WORK METHOD: 1. 2 3

* if roller is used TYPICAL EQUIPMENT:

4 5

No.

Code:

Descriptions 6 Hand tools (wheel barrow, shovel, crowbar) Safety Devices PPE

Start cleaning or digging from the downstream side or from the discharge point. Remove debris from the ditches. Reshape unlined ditch to an adequate flow line and cross section. Final unlined ditch elevations should match culvert inlet and outlet elevations. Place ditch waste materials in a safe location that does not obstruct drainage 3/. Dig shoulder outlet channels, if needed, to allow water to drain and report this condition to Area - In Charge for scheduling of needed corrective action 4/

TYPICAL MATERIALS: Code: Descriptions none

NOTES

DAILY PRODUCTION RANGE: 30 - 70 ditch meters cleaned

1/ 2/

Use Act. 199 for machine ditch cleaning. Use Act. 71X for long (over 100 m.) or difficult sections of new ditch.

3/

Use Act 199 for loading and hauling waste material.

4/



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ACT. NO.: 142 NAME: MANUAL CLEANING OF CULVERT INLET/OUTLET DESCRIPTION: Use this activity for removing obstructions at culvert inlets and oulets. In manholes. In catch basins and in drop inlets, using labor - intensive methods 1/. This activity does not include inspection.

PURPOSE:

To provide a functional drainage structures.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule when needed, as indicated by Are - In Charge inspections. Emphasize prior to rainy season and where surface defects have been caused by inadequate or clogged drainage.

TYPICAL CREW: 4

laborers

TYPICAL WORK METHOD: 1. Remove debris from inlets and outlets. 2 Remove obstructions that would not normally wash out. 3 Place waste material in a safe location that does not obstruct drainage of waste on site 2/. 4 Report structural failures and eroded areas to Area - In Charge 3/.

TYPICAL EQUIPMENT: No.

Code:

Descriptions Hand tools (shovel, wheel barrow) PPE

TYPICAL MATERIALS:

Code: Descriptions

DAILY PRODUCTION RANGE:

none

NOTES:

A2-16

6 - 12 inlets, outlets, catch basins or manhole cleaned.

1/ 2/

Use Act. 199 for cleaning gutters. Use Act. 199 for loading and hauling waste material.

3/




Effetive Date:

NAME: 143 CULVERT LINE / BARREL CLEANING DESCRIPTION: Use this activity when line / barrel of culvert is not functioning to remove silted materials using labor - intensive methods. Includes cross drainage, and lateral lines.1/ ACT. NO.:

To maintain functional culvert lines.

PURPOSE:

WORK CONTROL CATEGORY: Limited District Engineer Schedule when culvert lines/ barrels are not functioning efficiently due to clogging, with emphasize prior to rainy season.


TYPICAL CREW: 4

laborers

TYPICAL WORK METHOD: 1 2

3 TYPICAL EQUIPMENT: No.

Code:

Descriptions

4

Place safety devices. Clean culvert barrel using hand tools, including removal of whatever debris or obstruction at the inlet or outlet. Place waste material in location where it wil not obstruct drainage or where it will not be carried or deposited back in the culvert line. Report structure defects 2/. Remove safety devices.

Hand tools (shovel, wheel barrow) Scraper PPE TYPICAL MATERIALS: Code:


Descriptions none

10 - 20 linear meters cleaned NOTES:

1/

If digging outlet channel is needed, use Act. 199 for digging channels within Road Right - of - Way or Act. 71X if it involves digging outside Road Right - of - Way.

2/



A2-17



ACT. NO.: 144

NAME: REPAIRING AND/ OR REPLACING MINOR DRAINAGE STRUCTURES

DESCRIPTION:

Use this activity for repairing and/ or replacing damaged Individual culvert pieces. catch basins, drop Inlets, manhole structures, headwalls and rip - rap at culvert ends. Culvert extensions are included, if minor (one to two pieces) 1/.

PURPOSE:

To provide properly aligned, functional and structurally sound drainage structures.


WORK CONTROL District Engineer CATEGORY: Variable Schedule when needed as indicated by Area - In Charge inspections. Emphasize prior to the rainy season and where surface defects have been caused by defects in minor drainage structure.



foreman driver* laborers or artisans (Maintenance Man)

* if service vehicle is used TYPICAL EQUIPMENT: No. 1

Descriptions Service Vehicle* Hand tools (shovel, chain block, crowbar, trowel, wheel barrow) Safety devices PPE * for several locations during the day TYPICAL MATERIALS: Code: Descriptions

11/12 12/22 14/24 41 42 51 NOTES:

A2-18

Work methods vary but included: a. b. c. d. e.

concrete repairs rip - rap repairs placing culvert pieces placing inlet grates placing manhole covers.

Code: H1

gravel sand boulders or riprap cement reinforcing steel R. C. pipes 1/


1- 2 structures repaired or replaced

Use Act. 199 for complete replacement of culvert lines and repairs to or replacement of lateral drainage lines.




NAME: 151 CLEANING BRIDGES DESCRIPTION: Use this activity for cleaning bridge deck wearing surface (including sidewalk and curbs), rail posts and railings, wingwalls, joints (expansion), seats (pier bearing and coping at substructure) , tops of piers and lower chords of trusses, etc. (web member, lower flanges of beams and girders, cleaning of bearings), wind bracing and drains. Includes removal of unauthorized writings, but does not include painting for beautification purpose 1/. (Areas which have been cleaned shall be ensured free from accumulated sand, gravel, dirt and other foreign materials (grasses on girder, deck and substructure). PURPOSE: To prevent deterioration due to abrasion, corrosion, rutting and inadequate expansion and to provide safety to the travelling public. (Bridge shall be maintained clean and in good condition to prolong its service life, vegetation at deck or girders AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Limited SCHEDULINGSchedule at least twice a year. Schedule prior to or during rainy season so that rains flush the bridges. In addition to annual cleaning, schedule problem bridges as needed. ACT. NO.:



Operator Driver Laborer

1. 2. 3.

TYPICAL EQUIPMENT: Code: Description H1 Service Vehicle or Dumptruck Air compressor Power Spray Portable Generator Scaffolding or Bridge Inspection Vehicle (BIV) Hand Tools Safety Devices (Traffic cone, warning signs) PPE TYPICAL MATERIALS:

4. 5.

No.: 1 1 1 1

DAILY PRODUCTION RANGE: 12-24 linear meters of bridge cleaned

None NOTES

Place safety devices. Place scaffolding if needed Perform required cleaning using high pressure water blasting or manual shovelling/sweeping Remove scaffolding if used Remove safety devices

1/

Use Act. 209 for painting concrete parts for beautification purposes.


A2-19



152 NAME: PATCHING CONCRETE DECKS DESCRIPTION: Use this activity for repairing moderate to severe cracking, spalling or scaling on concrete decks by full depth or partial depth replacement. Includes concrete decks with bituminous wearing surfaces. PURPOSE: To provide safe and smooth bridge deck riding surface. AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule repairs to hazardous conditions immediately. Schedule repairs to non-hazardous defects when they control traffic speeds. Provide detour, if needed, prior to scheduling this activity ACT. NO.:

1 1 1 6

No: 1 1

TYPICAL CREW: Foreman Operator Driver Laborer

TYPICAL WORK METHOD: 1. 2. 3. 4.

TYPICAL EQUIPMENT: Code: Description H1 Service Vehicle A1 Air compressor A2 Jack hammer C2 concrete mixer Hand Tools (Chisel, wire brush & small Hammer Portable Generator Mortar mix bucket Safety Devices (Traffic cone warning signs) PPE

5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

Place safety devices. Re-route traffic, if detour is used Remove deteriorated material Shape hole so that: a)depth provides for sufficient strength, b) sides are vertical, c) corners are square d) sides have no abrupt changes in line and e) hole is cut back to sound construction Clean reinforcing steel and concrete. Place forms if needed Place additional reinforcements if needed Mix and place concrete Apply bonding agent to concrete Finish to match surrounding surface Keep traffic off the patched area for at least 14 days* 1/. Cure concrete Remove safety devices Open bridge to traffic, if detour is used.

TYPICAL MATERIALS: Code: Description gravel * 7 days, if quick - setting additive is used. 11/21 12/22 sand DAILY PRODUCTION RANGE: 41 portland cement 42 reinforcing steel .25 - 1.50 sq.m. of deck patched formwork (form lumber/ plywood) Special anti-corrosion paint polymer cement mortar Bonding agent to concrete (Epoxy bonding) Epoxy Primer concrete nails NOTES: 1/ Use Act. 503 if a night watchman is needed.

A2-20




153 NAME: REPAIRS TO CONCRETE BRIDGES DESCRIPTION: Use this activity for minors to moderate routine repairs to concrete bridges. Repairs to bituminous overlays on bridge decks are included. Concrete deck patching (Act. 152), approach pavement/surface repairs, repairs involving structural analysis and emergency repairs are not included. PURPOSE: To maintain bridges in as-constructed conditions. ACT. NO.:


WORK CONTROL CATEGORY: District Engineer Limited Schedule repairs to hazardous conditions as soon as possible Schedule repair of non-hazardous defects/deficiencies as needed to maintain as constructed conditions.

TYPICAL CREW: TYPICAL WORK METHOD: foreman Work include, but not limited to: Driver * 1. Repair of Laborer or artisans (maintenance man) a. deck wearing surface b. joints c. drainage system d. railings * for several work locations during one day e. wingwalls TYPICAL EQUIPMENT: No: Code: Description f. sidewalks and curbs 1 H1 Service Vehicle g. riprap and other erosion protection at Hand Tools abutments Scaffolding or BIV Safety Devices (Traffic cone, warning signs) 2. Patching of: PPE a. abutment and pier surface b. concrete beam surfaces TYPICAL MATERIALS: 1 1 3-5

Code Descriptions 11/21 gravel 12/22 sand DAILY PRODUCTION RANGE: 14/24 boulder 30 hot mix 1 - 3 bridges repaired 31 cold mix 32 emulsified asphalt 41 portland cement 61 form lumber * 64 bridge paint * as needed and not to be reported NOTES: 1/ Use Act. 71X for major repairs and repairs involving structural analysis


A2-21



ACT. NO. 154 NAME: REPAIRS TO STEEL BRIDGES DESCRIPTION: Use this activity for minor to moderate routine repairs to steel bridges (including composite bridges) Repairs to bituminous overlays on bridge decks are included. Concrete deck patching (Act. 152), approach pavement/surface repairs, repairs involving structural analysis and emergency repairs are not included. PURPOSE:

To maintain bridges in as - constructed conditions.


1 1 3-5

WORK CONTROL District Engineer CATEGORY: Limited Schedule repairs to hazardous conditions as soon as possible Schedule repair of non-hazardous defects/deficiencies as needed to maintain as constructed conditions.

TYPICAL CREW: foreman/capataz Driver * 1. Laborer or artisans (maintenance man)

* if service vehicle is used TYPICAL EQUIPMENT: No: Code: 2. Description 1 H1 Service Vehicle Hand Tools 3. Scaffolding or BIV Safety Devices (Traffic cone, warning signs) PPE TYPICAL MATERIALS: Code 11/21 12/22 14/24 30 31 32 41 61 64 NOTES:

A2-22

Descriptions gravel sand boulder hot mix cold mix emulsified asphalt portland cement form lumber bridge paint 1/ 2/

TYPICAL WORK METHOD: Work include, but not limited to: Repair of a. deck wearing surface b. joints c. railings d. sidewalks and curbs e. riprap and other erosion protection at abutments Spot painting of: a. steel members Patching of: a. abutment and pier surface

DAILY PRODUCTION RANGE: 1 - 3 bridges repaired

Use 71X for major repairs and repairs involving structural analysis Use Act. 209 for painting concrete parts for beautification purposes.




155 NAME: REPAIRS TO BAILEY BRIDGES DESCRIPTION: Use this activity for minors to moderate routine repairs to bailey bridges. Approach pavement/surface repairs, repairs involving structural analysis and emergency repairs are not included

ACT. NO.:


PURPOSE:


1 1 3-5

WORK CONTROL CATEGORY: Limited District Engineer Schedule repairs to hazardous conditions as soon as possible Schedule repair of non-hazardous defects/deficiencies as needed to maintain as constructed conditions.

TYPICAL CREW: foreman/capataz Driver * Laborer or artisans (maintenance man)

1.

* If dumptruck is used TYPICAL EQUIPMENT: No: Code: Description 1 H3 Dumptruck Hand Tools Scaffolding or BIV 2. Safety Devices (Traffic cone, warning signs) 3. PPE 4. TYPICAL MATERIALS: Code 61 64 14/24 41 12/22

Descriptions lumber paint hardwares boulders cement sand

TYPICAL WORK METHOD: Work include, but not limited to: Repair/replacement of: a. running boards b. wooden rakers c. cross braces of timber pile bents d. wheel guards e. sidewalks and curbs f. wooden railings and railing posts g. riprap & other erosion protection at abutments Spot replacement of: a. floor boards Spot painting of: a. steel members Others: a. tighening or replacing nuts and bolts b. nailing loose lumber DAILY PRODUCTION RANGE: 1-3

bridges repaired

* not to be reported NOTES:

1/

Use 71X for replacement of panels, other major repairs and repairs involving structural analysis


A2-23



156 NAME: REPAIRS TO TIMBER BRIDGES DESCRIPTION: Use this activity for minors to moderate routine repairs to timber bridges. Approach pavement/surface repairs, repairs involving structural analysis and emergency repairs are not included ACT. NO.:

PURPOSE:



WORK CONTROL District Engineer CATEGORY: Limited Schedule repairs to hazardous conditions as soon as possible Schedule repair of non-hazardous defects/deficiencies as needed to maintain as constructed conditions.

TYPICAL CREW: TYPICAL WORK METHOD: Foreman/capataz Work include, but not limited to: Driver * 1. Repair/replacement of Laborer or artisans (maintenance man) a. running boards b. cross braces of timber pile bents c. wheel guards * If dumptruck is used d. sidewalks e. railings and railing posts TYPICAL EQUIPMENT: No: Code: f. riprap and other erosion protection Description: H3 Dumptruck * at abutments Hand Tools Safety Devices (Traffic cone, 2. Spot replacement of: warning signs) a. flooring boards PPE 3. Others TYPICAL MATERIALS: a. nailing loose lumber Code Descriptions 12/22 sand 14/24 boulders DAILY PRODUCTION RANGE: 41 cement 61 lumber 1-3 bridges repaired hardware * 1 1 3-5

* not to be reported NOTES: 1/ Use 71X for replacement of piles and pile caps and other major repairs

A2-24




157 NAME: CLEARING BRIDGE WATERWAYS DESCRIPTION: Use this activity for removing debris and sand or gravel bars from waterways at the immediate vicinity of the bridge. Clearing the waterways beyond the right-of-way limits not included ACT. NO.:

PURPOSE:

To keep clear the bridge opening to full flood capacity

AUTHORIZATION:

WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule when siltation and sedimendation occur within the bridge structure. Schedule annual cleaning during the dry season or when the bed can support equipment

TYPICAL CREW: TYPICAL WORK METHOD: foreman/capataz Driver * 1. Take cross-section of the river bed within the bridge Laborer or artisans (maintenance man) right-of-way 2. Plot the finish elevation of the river bed and measure the volume to be removed. * If dumptruck is used 3. Bring in equipment and remove the debris or sand TYPICAL EQUIPMENT: and gravel sedimentation Code: 4. Throw debris out of the river bed. No: Description 1 L2 Front End Loader * or 5. Use excavated sand or gravel to fill low portion 1 L1 Crawler Mounted Tractor downstream or bring out of river bed and throw where 1 H3 Dumptruck will not cause sedimentation again, or if the material passes the specification for road surfacing same may be stockpiled within the road right- of- way for maintenance use TYPICAL MATERIALS: 1 1 2-5

none DAILY PRODUCTION RANGE: 100 cu.m. of sediments cleared

ot to be reported NOTES: (1) (2)

Use Act 402 for removal of debris during floods This activity does not include clearing beyond the road right-of-way limits


A2-25



161 NAME: FERRY SERVICE DESCRIPTION: Use this activity for the operation of DPWH-operated ferries. Maintenance of ferry boats and landings are include. ACT. NO.:

PURPOSE:

To provide safe passage for the travelling public


1 1 3-6

WORK CONTROL District Engineer CATEGORY: limited Schedule at least 8 hours a day or more as exigency demands

TYPICAL CREW: foreman operator Laborer *

TYPICAL WORK METHOD: Work include, but not limited to:

* ferry boat with engine Note: composition for one (1) shift TYPICAL EQUIPMENT: No: Code: Description 1 L2 Front End Loader * or 1 L1 Crawler Mounted Tractor 1 H3 Dumptruck

a. ferry operation b. ferry boat maintenance c. ferry landing maintenance

TYPICAL MATERIALS: Code: Description 61 lumber (include hardwares) spare parts paint

DAILY PRODUCTION RANGE: hours of ferry service operation

* not to be reported NOTES: (1) Use one activity card for shift (2) Describe work performed on activity card

A2-26




ACT. NO. 171 NAME: TEMPORARY PATCHING DESCRIPTION: Patching with inferior materials includes: Patching concrete or bituminous roads with aggregate, borrow or dirt (in order of preference), and Patching gravel road with borrow PURPOSE: To improve the riding quality of the road surface and to retard further deterioration when adequate suitable materials are not yet procured. AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: variable SCHEDULING: This is an undesirable activity, as much as possible, avoid scheduling this activity by stockpiling adequate supplies of suitable patching materials

TYPICAL CREW:

2-4

Laborer s

* ferry boat with engine Note: composition for one (1) shift TYPICAL EQUIPMENT: Description No: Code: Handtools safety devices


Place safety devices Place material Compact Remove safety devices

TYPICAL MATERIALS: Code: Description 11/21 gravel 13/23 borrow base course

DAILY PRODUCTION RANGE: 50-100

centerline meters measured between initial and final limits covered

NOTES:


A2-27


ACT. NO.:

DPWH-HIGHWAY MAINTENANCE

199

NAME: OTHER MAINTENANCE TO ROADWAY AND RELATED FEATURES

DESCRIPTION:

Use this activity for all works performed on the different features of the road (all types) which are not described as separate activity or not included in or incidental to a major activity

PURPOSE:

To account for resources used

AUTHORIZATION: District Engineer SCHEDULING: Schedule as needed

WORK CONTROL CATEGORY: variable

Work include, but not limited to: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 NOTES:

A2-28

Machine (grader, excavator, backhoe, etc.) ditching. Machine clearing of minor drainage structures. Digging inlet and/or outlet channel within the road right-of-way. repair to lateral drainage lines (storm drains). Installation of new culvert lines near and parallel to old/existing non-functioning. culvert lines. Complete replacement o Repair of lined ditches. Clearing gutters. Repair of base, sub-base or sub-grade. Machine patching of unpaved shoulders. Repair of underdrains. Repairs of curbs and sidewalks. Repair of spillways and other overflow structures. Street cleaning. Watering to aid or obtain compaction. Loading and hauling waste materials. Painting concrete bridge railings from (Act. 209)

(1) Report accomplishment in man-days (2) Describe type of work on quincenal schedule and activity cards.



DPWH - HIGHWAY MAINTENANCE ACT. NO.: 201 NAME: VEGETATION CONTROL DESCRIPTION: Use this activity for removing vegetation and cutting and clearing brush out of roadside areas.

PURPOSETo make clear the roadside area so that it does not aobstruct the line of sight of road user

AUTHORIZATION:

WORK CONTROL District Engineer CATEGORY: Variable SCHEDULING: Schedule when the vegetation within the mowing limits reaches an average height of 0.60 meter.

TYPICAL CREW: 4 laborers

TYPICAL EQUIPMENT: No.: Code: Description: 2 Z23 grass cutter* Hand tools (bolo or scythe) PPE

TYPICAL WORK METHOD: 1. Split crew, as needed, by placing some on each side of the road according to the width of the area to be mowed. 2. Grass cutter, if available, work ahead of the bolo, rake, scythe. 3. Cut vegetation to a height of (7 - 12 cm.) within mowing limits: * 2 m. from edge of pavement or traveled way or top edge of embankment slope, whichever is less on fill sections * 1 m. beyond ditch flow line in cut sections. * taper from cut to fill sections. * if vegetation control in urban areas is needed, cut to right-of-way limits. 4. Proper disposal of cut vegetation


Description: none DAILY PRODUCTION RANGE: 200- 500 passmeters

NOTES: A 'Passmeter' is one mowing on one side of the road regardless of the width. Normally, one centerline meter of road (with both sides to be mowed) will have two passmeters per mowing operation.


A2-29


DPWH - HIGHWAY MAINTENANCE NAME: EROSION REPAIR AND CONTROL ON ROADSIDES ACT. NO.: 202 DESCRIPTION:Use this activity for replacing with erosion-resistant materials the eroded materials from back slopes (including ditch slopes) and foreslopes. Cleaning or digging interceptor ditches is included if work is less than 25 meters. Erosion work on unpaved road surfaces, on unpaved shoulders, at minor drainage structures, at bridges, at roadside structures and at major slips are not included. PURPOSE: To correct and prevent conditions that threaten the structure of the roadway. AUTHORIZATION:

WORK CONTROL District Engineer CATEGORY: Limited SCHEDULING: Schedule when erosion on backslopes and foreslopes pose imminent dangers to the roadway.


TYPICAL EQUIPMENT: No.:

TYPICAL WORK METHOD: 1. 2. 3. 4. 5.

Place safety devices. Shape defect, if possible. Place material. Compact, if possible, or mortar. Clean or dig interceptor ditches, if needed, when length is less than 25 meters. 6. Remove safety devices.

Code: Descriptions: Hand tools Safety devices PPE TYPICAL MATERIALS:

Code: 11/21 12/22 14/24 41

Description Gravel Sand Boulders or Riprap Portland Cement DAILY PRODUCTION RANGE: 1 -3 cu. m. of material placed

NOTES: (1)Use Act. 71X for construction of ditch lining, for construction of rip-rap if work involved is more than 10 cu. m. and for cleaning or digging interceptor ditches if work requires more than 25 meters.

A2-30


ACTIVITY STANDARD Effective Date: DPWH - HIGHWAY MAINTENANCE ACT. NO.: 203 NAME: REPAIR TO MAJOR ROADSIDE STRUCTURES DESCRIPTION: Use this activity for minor repairs to major roadside structures such as rip-rapped slopes, sea walls,retaining walls and other slope protection structures.

PURPOSE:

To preserve the structure of the roadway and to prevent further deteroriation.


WORK CONTROL District Engineer CATEGORY: Limited Schedule repairs to maintain as - constructed conditions.

TYPICAL CREW: 1 Foreman 1 Operator* 3-8 Laborers (to include 1-2 artisans or maintenance men) * if vibratory plate compactor is used TYPICAL EQUIPMENT: No.:

Code: Descriptions: 1

TYPICAL WORK METHOD: Work methods vary, but may include: a. Concrete Patching b. Repairing rip-rap or grouted rip-rap c.Modifying structures to improve roadway drainage d. Replacing backfill e. Rebuilding tops of walls f. Crack sealing

Z19 vibratory plate compactor* hand tools safety devices One bagger conc. mixer PPE

* if available TYPICAL MATERIALS: Code:

Descriptions:

11/21 gravel 12/22 sand 13/23 borow 14/24 boulders 41 portland cement 42 reinforcing steel

DAILY PRODUCTION RANGE: 1 - 2 structures repaired

NOTES:(1) (2)

Use Act. 401 or 41X for repairs due to emergencies. Use Act. 502 for hauling materials.


A2-31

ACTIVITY STANDARD Effective Date: DPWH - HIGHWAY MAINTENANCE ACT. NO.: 209 NAME: OTHER ROADSIDE MAINTENANCE DESCRIPTION: Use this activity for all work on roadsides not described as separate activity or included in, or incidental to major activities.

PURPOSE:

To account for resources used on miscellaneous roadside work.

WORK CONTROL District Engineer CATEGORY: Variable SCHEDULING: Schedule as needed. Avoid scheduling beautification work when more important needs are not satisfied.

AUTHORIZATION:

Work methods vary, but may include: a. Maintaining plantings. b. Painting tree trunks. c. Painting flower boxes. d. Trimming or cutting down tress for beautification. e. Other paintings for beautification purposes. f. Removal of obstructions.

NOTES:

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(1) Report work accomplishment in man-days (2) Describe type of work on quincenal schedules and activity cards.


ACTIVITY STANDARD Effective Date: DPWH - HIGHWAY MAINTENANCE SIGN MAINTENANCE NAME: ACT. NO.: 301 DESCRIPTIONUse this activity for repairing, repainting or replacing traffic signs, hazards markers, delineators, RROW Markers, culvert markers and kilometer posts. Striping of wingwalls is included. Trimming vegetation to improve sign visibility and cleaning signs are included, if incedental to the work. PURPOSE: To preserve and restore the signs in its functional condition, as they were first installed and to prolong their useful life. WORK CONTROL AUTHORIZATION: CATEGORY: Unlimited District Engineer SCHEDULINGSchedule when units have lost their day or night visibility, misaligned or damage. Give first priority to regulatory signs, warning signs (including hazard markers and delineators) and second priority to information signs (including culvert markers and kilometer post and RROW Markers. TYPICAL CREW: TYPICAL WORK METHOD: 1 driver* 2 - 4 laborers

1. Distribute laborers to proper locations. 2. Perform maintenance in accordance with current traffic control devices standards.

* when service vehicle is assigned TYPICAL EQUIPMENT: No.: 1

Code: Descriptions: H3

service vehicle* hand tools

* use when there are several repair locations for one day TYPICAL MATERIALS: Code 11 12 41 71 72 75 42

Descriptions: gravel sand portland cement sign faces sign posts traffic paint Reinforcing Steel

DAILY PRODUCTION RANGE: 2 - 3 units (sign, delineator, hazard marker, culvert marker, km. post and RROW markers) maintained

NOTES(1) Use Act. 309 of the work involved is mainly cleaning signs. (2) Use Act. 71X for installation of new traffic signs.


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ACT. NO 302 NAME: CENTERLINE AND LANE LINE REPAINTING DESCRIPTION: Use this activity for repainting centerline and lane lines using labor-intensive methods. Edgeline, cross walk and pavement message repainting are not included. Short sections (up to one kilometer long) of new centerline and/or lane markings are included.

PURPOSE:

To adequately guide the travelling public.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Limited SCHEDULING: Schedule when lines have lost their day or night visibility. Give priority to curves and no passing zones.

TYPICAL CREW:


1 foreman 1 driver 7 laborers

1. Place safety devices. 2. Clean area to be repainted. 3. Lay out markings in accordance with current traffic control devices standards. 4. Place paint and glass beads according to manufacturer's instructions. 5. Place traffic cones along newly repainted lines until paint is dry. 6. Remove cones and safety devices.

TYPICAL EQUIPMENT: No: 1

Code: H1

Descriptions: service vehicle hand tools traffic cones safety devices

TYPICAL MATERIALS: Code: 75

Descriptions: Traffic paint (Item 606 Reflectorized Traffic Paint)

DAILY PRODUCTION RANGE: 1/2-1 line km. repainted

NOTES:

(1) (2)

(2)

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Use Act. 71X for painting centerline and lane line on newly constructed road longer than 1 km. Use Act. 309 for repainting edgeline, pedestrian crosswalk, stop lines and pavement markings. Use Act. 71X for installation of new traffic signs.




303 NAME: GUARDRAIL MAINTENANCE DESCRIPTION: Use this activity for repairing, repainting or replacing guardrails and posts. Trimming vegetation to improve guardrail visibility and cleaning guardrails are included, if incidental to work. ACT. NO.

PURPOSE:

To maintain guardrails in as-constructed condition.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule when guardrail installations have lost their original strength, alignment or visibility. TYPICAL CREW: 1 driver * 3 laborers

TYPICAL WORK METHOD: 1. 2. 3.

Place safety devices. Perform maintenance in accordance with current traffic control devices guidelines. Remove safety devices.


Code: H1

Descriptions: service vehicle* hand tools safety devices PPE * use when there are several repair locations for one day TYPICAL MATERIALS:

Code:

Descriptions:

guardrail panels DAILY PRODUCTION RANGE: guardrail posts traffic paint (Items 709 - Paint for steel & 10 - 30 linear meters of guardrail to be wooden structure) maintained hardware * (Act. 503) * not to be reported NOTES: (1) Use Act. 309 if the primary purposes are cleaning guardrails and trimming vegetation to improve visibility. (2) Use Act. 71X for installation of new traffic signs. 73 74 75


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304 NAME: SIGHT DISTANCE MOWING AND CLEARING DESCRIPTION Use this activity for cutting or clearing vegetation. Including trimming of tree branches and brushes that obstruct sight distance. Common areas are on the inside of curves, at intersections, at bridge approaches and at grade breaks. Trimming vegetation to improve traffic sign and guardrail visibility is included, when incidental to work. ACT. NO.:

PURPOSE:

To eliminate or prevent hazardous conditions due to inadequate sight distance.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING:Schedule correction of hazardous conditions (when sight distance is already I nadequate) as soon as possible. Schedule correction of non-hazardous conditions to maintain adequatesight distance in accordance with Area In-charge Inspections.


TYPICAL WORK METHOD: 1. Cut vegetation in designated areas to height of 7 - 12 centimeters.


Code: Descriptions: Z23 grass cutter * hand tools (bolo, scythe, etc) * if available TYPICAL MATERIALS:

Code:

Descriptions: none

DAILY PRODUCTION RANGE: 50 - 150 passmeters mowed or cleared

NOTES: (1) (2)

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Use Act. 201 for definition of "passmeter" Use Act. 209 for cutting down trees for other purposes.




ACT. NO.: 309 NAME: OTHER TRAFFIC SERVICES DESCRIPTION: Use this activity for routine traffic services not described by, or incidental to major activities.

PURPOSE:

To account for resources used on miscellaneous traffic service work.

AUTHORIZATION: District Engineer SCHEDULING: Schedule as needed.

WORK CONTROL CATEGORY: Variable

Work includes, but not limited to: a. washing and cleaning traffic signs, hazard markers and guardrails when performed as separate activity. b. cutting vegetation to improve traffic sign or guardrail visibility, when performed as a separate activity. c. repairs to traffic (channelization) curb d. repainting channelization curbs for traffic control purposes e. repainting edgelines f. repainting pedestrian crosswalks, approach to island, stop lines and pavement messages g. repainting centerlines and lane lines by machine h. trimming trees to provide safe vehicle clearance and/or prevent road obstruction during calamities i. trimming or cutting down trees for safety purposes j. traffic signal light maintenance k. removal of objects that pose danger to roadway l. removal of unauthorized signs m. operation and maintenance of telephone services for traffic control purposes.

NOTES:

(1) (2)

Report work accomplishment in man-days Describe type of work on quincenal schedules and activity cards.


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DPWH-HIGHWAY M AINTENANCE

401 NAME: INITIAL RESPONSE TO EMERGENCIES- - - ROADS DESCRIPTION: Use this activity for responding to sudden, urgent and unforeseen event requiring immediate action to open or close roads. Work to all features, except bridges, is included. ACT. NO.:

PURPOSE:

To eliminate hazardous or impassable conditions for safety and convenience of the travelling public.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule or perform the work in accordance with Phase I Emergency Procedures.

Work includes, but not limited to: a. b. c. d.

NOTES:

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placing appropriate warning signs and barricades performing initial work to make the road safety passable to vehicular traffic re-routing traffic if detouring and re-routing of traffic are not possible, close road to traffic and provide a safe pedestrian passage

(1) (2) (3)

Report work accomplishment in man-days Describe type of work on quincenal schedules and activity cards. Use Act. 41X for construction of detour




402 NAME: INITIAL RESPONSE TO EMERGENCIES- - BRIDGES DESCRIPTION: Use this activity for responding to sudden, urgent and unforeseen event requiring immediate action to open or close bridges. ACT. NO.:

PURPOSE:

To eliminate hazardous or impassable conditions for safety and convenience of the travelling public.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule or perform the work in accordance with Phase I Emergency Procedures.

Work includes, but not limited to: a. placing appropriate warning signs and barricades b. re-routing traffic c. if detouring and re-routing of traffic are not possible, close bridge to traffic and provide a safe pedestrian passage d. performing initial work to make the road safe passable to vehicular traffic e. removal of debris during floods that may endanger the bridge

NOTES:

(1) (2) (3)

Report work accomplishment in man-days Describe type of work on quincenal schedules and activity cards. Use Act. 41X for construction of detour


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41X NAME: EMERGENCY PROJECTS DESCRIPTION: Use this activity for major repairs to roads or bridges due to sudden, urgent and unforeseen events. ACT. NO.:

PURPOSE:

To restore major damages and to account for resources used for major emergency repairs.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Project SCHEDULING: Schedule when district engineer approval is received.

Work includes, but not limited to: a. b. c. d. e. f. g.

NOTES:

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major slide removal and slip repair reconstruction of impassable roadways reconstruction of temporary bridges replacement of damaged permanent bridge with temporary bridge reconstruction of structural elements of permanent bridges re-alignment of short section of road, in case of slips construction of major detours for roads and bridges

(1) (2) (3) (4)

Report work accomplishment in number of projects. Describe type of work on quincenal schedules and activity cards. Use a different third digit for each occurrence in a district. Activity cards and Project Reports are required.




ACT. NO.: 501 NAME: PRODUCTION OF BITUMINOUS PREMIX DESCRIPTION: Use this activity for mixing hot or cold bituminous premix

PURPOSE:

To produce patching mixes for maintenance use.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Unlimited SCHEDULING: Schedule cold mix production to maintain stockpiles for quick responses to needs and for patching during the rainy season. Schedule hot mix production so that mix is placed while hot and patching crews are not delayed waiting for mix.

TYPICAL CREW: 1 Foreman 3** - 5* laborers 1* Operator *if producing hot mix **if mixer is used TYPICAL EQUIPMENT: No: 1

Code: C3

Descriptions: Concrete mixer* hand tools Asphalt cooker *if available PPE TYPICAL MATERIALS: Code:

Descriptions: Crushed Aggregate * Gravel (Coarse) Sand (Fine) Emulsified Asphalt Penetration Asphalt **

TYPICAL WORK METHOD: 1. Heat asphalt, if producing hot mix. 2. Measure correct volume of aggregate and place in mixing trough of concrete mixer. 3. Heat mixing trough, if producing hot mix. 4. Measure correct volume of asphalt and mix with aggregate. 5. Stockpile mix and allow to cure, if producing cold mix.

Note: For production of hot mix, follow work methods, 1,2, & 3 For production of cold mix, follow work methods, 2,4, & 5 DAILY PRODUCTION RANGE: 3 - 6 cubic meters of premix produced

* Preferred over gravel, if available ** For producing hot mix NOTES:

(1)

Specify type of mix (hot or cold) on activity card.


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502 NAME: OTHER MATERIAL PRODUCTION OR HANDLING DESCRIPTION: Use this activity for all material production, except premix (Act. 501), for all hauling and for all stockpiling of maintenance materials when the work is performed by Administration. ACT. NO.

PURPOSE:

To provide materials for the different maintenance activities. emergency repairs.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Limited SCHEDULING: Schedule to keep material on hand so as not to delay work activities for lack of material. Consider cost differences between DPWH and contractor provided material before scheduling.

a. b. c. d. e. f. g. h. i. j. k. l. m. n. o. p. NOTES:

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Work includes, but not limited to: crushing aggregate screening aggregate quarrying aggregate blending aggregate, when not incidental to a work activity. hauling premix hauling aggregate hauling other materials stockpiling materials making kilometer posts making signs making culverts making culvert markers making road right-of-way monuments treating bridge lumber/timber component refurbishing bailey panels gathering firewoods (1) (2) (3)

Describe type of work on quincenal schedules and activity cards. Specify the quantity and type of material produced or handled on activity cards. Report work accomplishment in man-days




503 NAME: INDIRECT COST WORK OR EXPENSES DESCRIPTION: Use this activity for work or expenses classified as "Indirect Costs" and not included in other activities. Only proper charges against maintenance allocation are included. ACT. NO.:

PURPOSE:

To account for resources used and money spent on Indirect cost work or expenses.


WORK CONTROL CATEGORY: Variable

Work includes, but not limited to: a. b. c. d. e. f. g. h. i. j. k.

NOTES:

transporting equipment. maintenance of buildings and yards at sub-district or highway maintenance field offices. attendance at meetings, conferences and training sessions. repair and replacement of hand tools. repair and replacement of safety devices. night watchmen at worksites. rest area attendants. maintenance of rest areas. mowing/clearing vegetation for security purposes. purchase of scaffolding materials and scrouns. purchase of Personal Protective Equipment (PPE)

(1) (2)

Report work accomplishment in man-days Describe work or expenditure on activity cards.


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DPWH-HIGHWAY MAINTENANCE

ACT. NO.: 504 NAME: OTHER WORK OR EXPENSES DESCRIPTION: Use this activity for work or expenses that are not proper charges against maintenance allocation.

PURPOSE:

To account for resources used and money spent which are not included as proper charges against maintenance allocation.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Variable SCHEDULING: If possible, avoid using maintenance funds to support this work.

Work includes, but not limited to: a. b. c. d. e. f. g. h. i. j. k. l.

NOTES:

A2-44

clerical work janitorial or security work at district/city compounds work performed by extra engineers or engineering aides utility bills repair to or lubricants for equipment drivers for engineers fuel for vehicles not used on highway maintenance activities work for other agencies or individuals attendants at staff and guest houses purchase of office supplies, including reporting forms insurance and registration of service vehicles travelling expenses and per diems

(1) (2)

Report work accomplishment in man-days Describe work or expenditure on activity cards.




509 NAME: FOREMAN SUPERVISION DESCRIPTION: Use this activity for work performed by foremen when supervising more than one crew during a day. Other miscellaneous supervisory work is included.

ACT. NO.

PURPOSE:

To provide supervision of several crews when foremen are not assigned or required for full-time supervision of a single work activity.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Limited SCHEDULING: Schedule for activities whose activity standards do not indicate a full-time foreman. Avoid scheduling when work locations are far apart and no service vehicle is available.


TYPICAL CREW: 1 foreman 1 driver * * if service vehicle is used TYPICAL EQUIPMENT: No: 1

Code: H1

1. Direct work in accordance with the quincenal schedule and activity standards. 2. Accomplish an Activity Card for each crew supervised and for this activity.

Descriptions: service vehicle *

* when work crews are located far apart or for inspections. TYPICAL MATERIALS:

None DAILY PRODUCTION RANGE: 2 - 4 crewdays supervised

NOTES:

(1)

List each activity and locations supervised on this activity card.


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Effective Date:

UNPRODUCTIVE TIME NAME: ACT. NO.: 510 DESCRIPTION: Use this activity for unproductive time associated with equipment breakdowns. Inclement weather, late material deliveries, logistics mistakers and similar causes for not accomplishing scheduled work. To account for resources used when no accomplishment is realized.

PURPOSE:

WORK CONTROL AUTHORIZATION: CATEGORY: Variable District Engineer SCHEDULING: Avioid using this activity in large quantity by scheduling sufficient alternate work on the quincenal schedule and by producing realistic schedules.

TYPICAL CREW:


varies

TYPICAL EQUIPMENT:

None

none

TYPICAL MATERIALS:

none DAILY PRODUCTION RANGE: Number of scheduled or assigned crewdays not performed.

NOTES:

A2-46

(1) (2)

Describe the reason for unproductive time on acitivity card. Do not report time for equipment that has broken down or idle/none production time. Philippine Highway Maintenance Management Manual 2nd Edition



ACT. NO.: 61X NAME: RESURFACING UNPAVED ROAD SURFACES DESCRIPTIONUse this activity for full-width resurfacing of long (over 200 meters) continuous sectionsof unpaved road surfaces by placing aggregate of average compacted thickness not less than 10 centimeters in accordance with Standard Specifications. PURPOSE:

To replenish unpaved road surfaces on a periodic basis and to provide durable, free draining and all weather surfaces.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Project SCHEDULING:If possible, schedule when weather is favorable. Do not schedule if base or sub-base failure exist. Clean ditches and reshape road surface prior to scheduling by performing Act. 104 and 141 (at locations where grader manueuverability is impaired). TYPICAL CREW: 1 2 1-2* 2

foreman Operators Drivers Laborers

* if water truck is used TYPICAL EQUIPMENT:

TYPICAL WORK METHOD: 1. 2. 3. 4. 5. 6.

No: 1 1 1 1

Code:

Place safety devices. Spread and shape new aggregate. Compact to thickness of at least 10 cm. Grade to final cross section and profile, and compact. Check work for cross section, profile and drainage. Rework if needed. Remove safety devices.

Code: Descriptions: H1 Service vehicle N1 Road Grader Z4 Pneumatic Roller / tandem (steel wheel) H0 Water Truck * Hand tools Safety Devices * if needed for compaction TYPICAL MATERIALS: Descriptions:

Aggregate Surface Course (Item 300) Base Course * 11/21 Gravel *

DAILY PRODUCTION RANGE: 1 to 2 centerline kilometers resurfaced

* Type of material should be the same or better than existing surface material NOTES: (1) Use Act. 502 for producing and hauling materials. (2) Use Act. 104 for the preparation of the road surface prior to the resurfacing operation.


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62X NAME: RESEALING BITUMINOUS PAVEMENTS (MECHANIZED) - METHOD "A" DESCRIPTION: Use this activity for full-width resealing of long (over 150 meters) continuous sections of bituminous pavements and shoulders by applying liquid asphalt and aggregate cover according to the Standard Specifications. ACT. NO.:

PURPOSE:

To rejuvinate oxidized bituminous surface and to provide waterproof and skidresistant surfaces.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Project SCHEDULING: Do not schedule if surface, base, sub-base or sub-grade failure exist. Do not schedule if drainage structures are not sound or are not functioning properly. Schedule when surface needs minor cleaning only.

TYPICAL CREW: 1 Foreman 2 Operators 2 Drivers 4 Laborers

TYPICAL EQUIPMENT: No: 1 1 1 1 1

Code: H1 B6 H3 B7 Z4

Code:

Descriptions:


Place safety devices. Clean surfaces. Spray liquid asphalt at specified rate. Spread cover aggregate at specified rate immediately following the liquid asphalt application. 5. Roll aggregate. 6. Remove excess aggregate. 7. Remove safety devices.

Descriptions: Service vehicle Asphalt Distributor Dump Truck Chip Spreader Pneumatic Roller Hand tools Safety Devices PPE TYPICAL MATERIALS:

10/20 Crushed Aggregate * 32 Emulsified Asphalt or 33 Penetration Asphalt

DAILY PRODUCTION RANGE: 300 to 600 lane meters resealed.

* Chips NOTES:

A2-48

(1)

For manual application of asphalt, refer to Act. 62X (Method B)




62X NAME RESEALING BITUMINOUS PAVEMENTS (MANUAL) - METHOD "B" DESCRIPTIONUse this activity for full-width sealing of long (over 150 meters) continuous sections of bituminous pavements and shoulders by applying liquid asphalt and aggregate cover. ACT . NO.:

PURPOSE:

To rejuvinate oxidized bituminous surface and to provide waterproof and skid resistant surfaces.

AUTHORIZATION:

WORK CONTROL District Engineer CATEGORY: Project SCHEDULING Do not schedule if surface, base, sub-base or sub-grade failure exist. Do not schedule if drainage structures are not sound or are not functioning properly. Schedule when surface needs minor cleaning only. Schedule Method A as much as possible. TYPICAL CREW: 1 foreman 1 Operator 1 Driver 10 Laborers

TYPICAL EQUIPMENT: No: 1 1

Code: Descriptions: H1 Service vehicle Z4 Pneumatic Roller Hand tools Safety Devices PPE TYPICAL MATERIALS:

Code:

Descriptions:

10/20 Crushed Aggregate * 32 Emulsified Asphalt


Place safety devices. Clean surfaces. Apply liquid asphalt manually, at specified rate. Spread cover aggregate manually at specified rate, immediately following the liquid asphalt application. 5. Roll aggregate. 6. Remove excess aggregate. 7. Remove safety devices.

DAILY PRODUCTION RANGE: 120 to 240 lane meters treated.

* Gravel Chips NOTES:

For mechanized application of asphalt, refer to the Act 62x (method A).


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ACT. NO 63X NAME: RESURFACING UNPAVED SHOULDERS MECHANIZED - METHOD "A" DESCRIPTION: Use this activity for resurfacing long (over 200 shoulder meters) continuous sections of unpaved shoulders by placing aggregate using road grader.

PURPOSE:

To replenish unpaved shoulders and to provide shoulders that support the pavement, act as safety lanes and drain well.

AUTHORIZATION:

WORK CONTROL District Engineer CATEGORY: Project SCHEDULING: Do not schedule if surface, base, sub-base or sub-grade failure exist. Clean ditches and reshape shoulder prior to scheduling which should be reported under Act. 141 and 133 respectively, If possible, schedule when natural moisture facilitates compaction. TYPICAL CREW:


1 foreman 2 Operators 1 Driver 2 Laborers

1. 2. 3. 4. 5.

Place safety devices. Spread and shape new material. Compact. Grade to final cross section and profile, and compact. Check work for cross section, profile and drainage. Rework if needed. 6. Remove safety devices.

TYPICAL EQUIPMENT: No: 1 1 1

Code:

Code: H1 N1 Z2

Descriptions: Service vehicle Road Grader Road Roller Hand tools Safety Devices PPE TYPICAL MATERIALS:

Descriptions:

Aggregate Surface Course (Item 300) 11/21 Gravel * 13/23 Borrow

DAILY PRODUCTION RANGE: 1 to 2 shoulder kilometers resurfaced.

* The type of material should be the same or better than existing or former surface material. NOTES: (1) Use Act. 502 for producing and hauling material. (2) Use Act. 502 for watering to attain compaction. (3) Use Act. 133 for the preparation of the road surface prior to resurfacing operation.

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63X NAME: RESURFACING UNPAVED SHOULDERS (MANUAL) - METHOD "B" DESCRIPTION: Use this activity for resurfacing long (over 50 shoulder meters but not exceeding 200 shoulder meters) continuous sections of unpaved shoulders by placing aggregate using labor-intensive when grader manueverability is impaired due to narrow shoulders. ACT . NO.:

PURPOSE:

To replenish unpaved shoulders and to provide shoulders that support the pavement, act as safety lanes and drain well.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Project SCHEDULING: Do not schedule if base, sub-base or sub-grade failure exist. Clean ditches and reshape shoulder prior to scheduling which should be reported under Act. 141 and 133 respectively.

TYPICAL CREW: 1 Operaor * 3 Laborers

No: 1

Code:


* If vibratory compactor is used

1. 2. 3. 4.

TYPICAL EQUIPMENT:

5.

Place safety devices. Spread and shape new material. Compact. Check work for cross section, profile and drainage. Rework if needed. Remove safety devices.

Code: Descriptions: Z19 Vibratory Compactor * Hand tools Safety Devices PPE * if available TYPICAL MATERIALS: Descriptions:

Aggregate Surface Course (Item 300) 13/23 Borrow *

DAILY PRODUCTION RANGE: 20 to 30 shoulder meters resurfaced.

* The type of material should be the same or better than existing or former surface material. NOTES: (1) Use Act. 502 for producing and hauling material. (2) Use Act. 131 for the preparation of the shoulder surface prior to the resurfacing operation.


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64X NAME: REPLACING TIMBER DECK DESCRIPTIONUse this activity for replacement of timber deck of bridges, including stringers if needed. Sub-structure replacement is not included. ACT. NO.:

PURPOSE:

To replace decks in order to provide safe and convenient means of passage.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Project SCHEDULINGSchedule after regional approval is received. Do not schedule if bridge substructure is unsound (apply for project approval under Activity 71X if major substructure replacement is neede) Provide detour, where possible, prior to scheduling this activity, if not, give prior notice to the public before bridge is closed. TYPICAL CREW: 1 foreman 10 Laborers

TYPICAL EQUIPMENT: No:

Descriptions: Hand tools * Safety Devices * Use chain saws if available TYPICAL MATERIALS:

Code:

Descriptions:

61

TYPICAL WORK METHOD: 1. Place safety devices. 2. Reroute traffic, if detour is used, otherwise close bridge. 3. Remove old members and replace with new ones. 4. Sort and stockpile reusable lumber for later hauling. 5. Remove safety devices.

Code:

Bridge Lumber

DAILY PRODUCTION RANGE: 1 to 6 linear meters of bridge deck repalced.

NOTES: (1) Use Act. 502 for hauling materials.

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65X NAME: BRIDGE REPAINTING DESCRIPTION: Use this activity for complete repainting of steel member of bridge.

ACT . NO.:

PURPOSE:

To paint steel member of bridges for protection against corrosion.

AUTHORIZATION:

WORK CONTROL District Engineer CATEGORY: Project SCHEDULING: Do not schedule if bridge substructure is unsound (apply for project approval under Activity 71X if major substructure replacement is needed. Provide detour, where possible, prior to scheduling this activity, if not, give prior notice to the public before bridge is closed. Schedule repainting works as the need arises TYPICAL CREW: TYPICAL WORK METHOD: 1 Foreman 8-10 * Laborers including artisans (maintenance men) 1 Driver * if no equipment is used. TYPICAL EQUIPMENT: No: 1 1 1

Code: 64

1. 2. 3. 4. 5. 6.

Place safety devices. Place scaffoldings, if needed. Clean steel members, removing all corrosion. Paint with primer immediately following cleaning. Apply final paint coat. Remove safety devices.

Code: X5 A1 X4

Descriptions: Sand Blasting Equipment Air Compressor Paint Outfit (including Paint Spray Gun) Hand tools * Safety Devices Scaffoldings PPE * includes steel brushes TYPICAL MATERIALS:

Descriptions: Bridge Paint (Item 411)

DAILY PRODUCTION RANGE: 1 bridge repainted for 5 to 10 days

NOTES:

(1) (2)

Use the appropriate subgroup 15-activity for spot repainting. Use Act. 502 for transporting equipment and materials to the job site.


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ACT . NO.:

66X DESCRIPTION:

NAME: SELECTIVE REPLACEMENT OF CONCRETE PAVEMENT Use this activity for replacing 1 to 3 slabs damaged by severe cracking or settlement

PURPOSE:

To restore badly damaged concrete pavements and to provide smooth well-drained surface.

AUTHORIZATION: WORK CONTROL District Engineer CATEGORY: Project SCHEDULING: Schedule this activity according to Area In-charge instruction.

TYPICAL CREW:


1 Foreman 1 Driver 1-2 Operators 6-10 Laborers

1. 2. 3. 4.

Place safety devices. Spread and shape new material. Compact. Check work for cross section, profile and drainage. Rework if needed. 5. Remove safety devices.

TYPICAL EQUIPMENT: No: 1 1 1 1 1 1 1

Code:

Code: H1 A1 A2 A3 C3 Z19 Z2

Descriptions: Service Vehicle Air Compressor Jack Hammer Pavement breaker Concrete mixer Vibratory plate compactor Road roller* Hand tools, Safety Devices PPE * base course is used TYPICAL MATERIALS: Descriptions: Base Course * Portland cement Gravel and sand


NOTES:

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69X NAME: PERIODIC MAINTENANCE SUPPORT DESCRIPTION: Use this activity for all work performed as support to periodic activities not described by or incidental to major activities. ACT. NO.:

PURPOSE:

To account for resources used on miscellaneous periodic activities. emergency repairs.


WORK CONTROL CATEGORY: Project

Work includes, but not limited to: a. Producing and hauling materials. b. Transporting equipment and materials to job site. c. Watering to attain compacitor.

NOTES:

(1) (2)

Report accomplishment in man-days Describe work on quincenal schedules and activity cards.


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ACT. NO.:

71X NAME: SPECIAL MAINTENANCE DESCRIPTION: Use this activity for non-emergency work outside the scope of normal maintenance operations. It includes major efforts to upgrade features or to place new features at new locations. PURPOSE:

To improve safety, reduce future maintenance costs and upgrade service to the travelling public.

AUTHORIZATION: District Engineer SCHEDULINGSchedule when regional approval is received.

a. b. c. d. e. f. g. h. i. j. k. l. m. n. o. p. q. r. s.

WORK CONTROL CATEGORY: Project

Work includes, but not limited to: upgrading unpaved roads to bituminous roads especially in mountain sections. upgrading unpaved shoulders to bituminous shoulders. replacement of bituminous pavements more than 100 meters long. replacing several concrete slab. premix levelling of paved surface more than 100 meters long. installing new cross drainage pipe culvert at new locations. constructing new slope protection. placing new traffic signs placing new kilometer posts constructing new ditches in cut section more than 25 meters long. cutting new ditches over 100 meters long or in rock. centerline or lane line marking on newly constructed road more than 1 kilometer. providing bituminous wearing course on bridge decks. replacement of bailey panels. lining ditches. installation of new guardrails. building of new shoulders. sodding slopes. digging outlet channels outside the road right of way.

NOTES: (1) Report accomplishment in man-days (2) Describe work on quincenal schedules and activity cards. (3) Use a different third digit for such occurrence in a district/city.

A2-56


APPENDIX B INSTRUCTIONS FOR HIGHWAY MAINTENANCE FEATURE INVENTORY


APPENDIX B INSTRUCTIONS FOR HIGHWAY MAINTENANCE FEATURE INVENTORY Each district engineering office must establish and maintain a separate and distinct inventory of the highway maintenance features expressed in the measurement units assigned in the highway maintenance management system. These are listed on the following page and are shown in Figure 4.1 of Chapter 4 Planning. This inventory is not intended to replace any other inventory but is used for collecting data needed for maintenance planning and programming in terms compatible with activity work units. District engineers will be responsible for having the highway maintenance feature inventory completed and forwarded to regional headquarters in compliance with the detailed instructions for initial compilation and annual update. Regional Directors through regional maintenance engineers shall have a regional inventory prepared from the submitted district/city inventories and submit the regional summary and individual district/city inventories to the road and bridge section BOM for compilation of a national maintenance feature inventory.

B.1

General Instructions

The forms developed for compiling and summarizing the maintenance feature inventory use “Road Name” and special “Inventory Sections” with kilometer post termini as locator base. The “inventory Section” is established by the district/city for convenience and the most logical distribution for field inventory and update. After implementation of the maintenance management system using the maintenance feature inventory, the responsibility of its use and update will be with the area engineers. In order to best establish the inventory sections, a map of just the national roads in each district/city should be prepared and the district engineer and/or the maintenance engineer should establish inventory sections on each national road. These road sections should then be grouped and assigned to engineers in the road and bridge maintenance section for preparation of the maintenance feature inventory worksheets and summaries. The number of area engineers required will be determined by the kilometers of national road and how many kilometers can be inventoried each day. Maintenance Features and Inventory Units Maintenance Features Unpaved Roadways Bituminous Roadways Concrete Roadways Bituminous Pavements Concrete Pavements Unpaved Shoulders Ditches Drop Inlets/Catch Basin/Manholes Cross/Lateral Drainages Box Culverts Roadside Structures Ferries Traffic Signs, KM Post, Etc Guardrail Steel Bridges Concrete Bridges Bailey Bridges Timber Bridges Concrete Decks Width of Waterways

-


Inventory Units Centerline kilometers Centerline kilometers Centerline kilometers Lane kilometers Lane kilometers Shoulder kilometers Ditch kilometers Number of structures Number of lines Number of structures Number of structures Number of ferries Number of sign, KM Post, Etc Linear meters Linear meter Linear meter Linear meter Linear meters Linear meters Linear meters B-1

The designated inventory engineers should be assigned a vehicle with an operating odometer, a driver and two engineers or highway foremen familiar with the sections of roadway being inventoried. An engineer or technician should be assigned to compile the worksheets as they are completed. Prior to any field trips, the engineer, with the help of his assigned engineers or foremen, should prepare inventory worksheets for each section in their assignment. They should research all existing straight line diagrams available in the district/city or region for recorded kilometer post locations of district/city boundaries, ends of national rods connecting to provincial, municipal, barangay or other designated roads. Preliminary counts of centerline kilometers of surface types, culverts, minor drainage structures, bridges and other structures identifiable from diagrams or other inventories should be noted for cross reference and verification. Before beginning field inventory trips, all members of the inventory team should be briefed on the inventory procedure and become familiar with the maintenance features and their inventory measurement units. Detailed instructions for compiling inventory worksheet data should be understood by all team members. Material and instrument needed to complete the work in the field should be listed and checked daily before starting a day’s work. It is anticipated that besides the driver, the other three team members shall act as (a) main road observer and marker; and (b) roadside observers, right and left. The daily accomplishment will depend on the quantity and accuracy of the information that can be compiled and prerecorded in the office. Accuracy is not expected to be overly precise. The result will be used as planning values only and should be limited to significant figures only.

B.2

Detailed Instructions

B.2.1 Inventory Worksheet A. Office Preparation 1

Name of engineer responsible for inventory

2

Date completed in field

3

District

4

Common name or list major cities as termini

5

Section of road as assigned

6

1st number – Number of worksheet 2nd number – Number of total sheets

B-2

7

8

Inventory section beginning

9

10

Inventory section finish

11

Computed length

Philippine Highway Maintenance Management Manual 2 nd Edition

B. Field Inventory Procedure

12

Odometer reading in kilometers – 2 digits plus decimal

13

Draw vertical line at odometer 1/10 reading – sample would be 25.5

14

16

Arrows against line to indicate presence at start

14 ,

15 ,

16 ,

17 ,

18

Vertical lines at stations denote change in features noted by an observer. The driver will relate the odometer reading when requested and the marker will mark either the end of beginning as reported by an observer. The two side observer will report the termini of unpaved shoulders and ditches for making on the worksheet. The main observer will note pavement changes according to the code for traveled way.

19 ,

20 ,

21 ,

22 ,

23

Side observers will keep a tally of the Number of dicthes, drop inlets/catch basins/manholes, cross/laterals, box culverts and roadside structures on their side of the road.

24

Guardrail will be measured by the side observers or they may tally the number of panels and compute the linear meters at the end of the section using the length of a standard panel to determine the linear meters

29

The marker will tally and measure length all of the bridges based on the type and also,

30

Tally the number of bridges

31

Tally the total length of the bridges

32

Tally the number of bridges with concrete decks

33

Tally the width of waterways

25 ,

26 ,

27 , 28 ,

C. Office Completion 19 ,

20 ,

21 , 22 ,

23

Record observer tallies on worksheet in proper inventory section. 24 ,

25

34

Summarize measured sections of ditch, shoulder and travelled way

35

Enter totals of inventory items from worksheet in proper columns.

A marked blank form and completed form of the example worksheet are shown on the following pages.


B-3

B-4



B-5

Compare recorded field quantities and locations with existing maps and records. To convert odometer reading locations on worksheets to kilometer post locations in the field, add the beginning kilometer post reading to the worksheet locations. For example, the 2 lane bituminous pavement ended at odometer reading 28.9 on the worksheet which equates to 28.9 + 520.1 = 549.0 kilometer post location. This should agree closely with office record stationing. For inventory sections longer than 10 kilometers, a separate worksheet should be prepared for each 10 kilometer section. The totals will be recorded on the final sheet for the section. Copies of existing maps and records of the roadways should accompany the team during the physical execution of the inventory. Serious discrepancies must be noted and submitted to the district/city maintenance engineer to prepare requests for review and correction by regional and BOM staff. The completed worksheet must be submitted daily to the district/city engineer’s office for transcription to the Maintenance Feature Inventory Summary. B.2.2

Maintenance Feature Inventory Summary

Inventory summary sheets can be prepared in advance at the time the worksheets are being readied for the field. To ensure complete coverage of the road system, each road name should be shown form beginning to end within the district boundaries. Road or sheet subtotals are not needed or desired since the district/city total inventories will be the quantities used for preparing the annual maintenance work programs. B.3

Updating

Responsibility for updating will be with the district maintenance engineer for submittal to the district maintenance engineer for submittal to the region. For changes in quantities only, the area engineer responsible for the roadway maintenance will prepare a worksheet for the inventory section recording only the inventory features that change. Changes are made in the road inventory summary and the district total inventory. New construction or acceptance of other roads into the national road network are entered on the national road map and assigned a name and inventory sections as required and the inventory compiled according to field instructions.

B-6



B-7

APPENDIX C MAINTENANCE EQUIPMENT LIST


APPENDIX C MAINTENANCE EQUIPMENT LIST 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24.

Air Compressor with Attachments Asphalt Kettle Asphalt Distributor Concrete Mixer Concrete Saw Payloader Road Grader Service Vehicle (Pick-up) Plate Compactor Road Roller Truck, Dump Truck, Stake Water Truck Pneumatic Roller Backhoe with breaker Portable Generator Jack Hammer Kneading Machine with Applicator Power Spray Bridge Inspection Vehicle (BIV) Pruning Saw Chainsaw Grass Cutter Miscellaneous Hand Tools


C-1

APPENDIX D MAINTENANCE MATERIALS LIST


APPENDIX D MAINTENANCE MATERIALS LIST

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27.

Materials

Unit

Aggregate Sub Base Course (Item 200) Aggregate Base Course (Item 201) Aggregate Surface Course (Item 300) Aggregate Chips Sand Gravel Common Borrow (Item 104) Boulders/Riprap Bituminous Hot Mix Bituminous Cold Mix Bituminous Prime Coat (Item 301) Bituminous Tack Coat (Item 302) Concrete Epoxy Penetration Asphalt Emulsified Asphalt Portland Cement Polymer Cement Mortar P.C. Pipe Culvert Lumber Bridge Paint Traffic Paint Sign Faces Sign Posts Guardrail Timber Piles Bailey Panels Miscellaneous

Cu. Meter Cu. meter Cu. meter Cu. meter Cu. meter Cu. Meter Cu. meter Cu. meter Cu. Meter Cu. Meter Cu. Meter Cu. Meter Liter Liter Liter Bag Bag Linear Meter Board Feet Liter Liter Each Each Piece Each Each


D-1

APPENDIX E MAINTENANCE MANAGEMENT FORMS


APPENDIX E MAINTENANCE MANAGEMENT FORMS Form Title

Form Number

1. Maintenance Feature Inventory Worksheet

-

TAD 5.1

2. Maintenance Feature Inventory Summary

-

TAD/R 5.2

3. Annual Maintenance Work Program/Performance Budget (AMWP/PB)

-

TA_ 4.1

4. AMWP/PB Summary

-

TA_4.1b

5. Monthly Crewday Distribution

-

TAD 4.2

6. Resource Distribution

-

TAD 4.3

7. Maintenance Needed Report

-

TAD 1.2

8. Semimonthly Schedule

-

TAD 1.3

9. Activity Card

-

TAD 1.1

10. Activity Card Summary Worksheet

-

TAD 2.1

11. Activity Data Summary

-

TAD 2.2

12. Activity Performance Summary

-

TAD 2.3

13. Activity Data Summary Worksheet

-

TAR/N 2.1/3.1

14. Activity Data Summary

-

TAR 2.2/3.2 TAN 3.2

15. Activity Performance Summary Worksheet

-

TAR 2.3/3.3 TAN 3.3

16. Activity Performance Summary

-

TAR 2.4/3.4 TAN 3.4


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E-3

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E-5

E-6



E-7

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REGION :

SUBMITTED BY:

PREPARED BY:

TOTAL ACT.

ACTIVITY

PLANNED

NO.

NAME

CREWDAYS

TOTAL 1ST QUARTER

1ST

TOTAL 2ND QUARTER

QTR JAN FEB MAR

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Sheet _ of _

20____ CREWDAY DISTRIBUTION

2ND

TOTAL 3RD QUARTER

QTR APR MAY JUN

TAD 4.2

3RD

TOTAL 4TH QUARTER

QTR JUL AUG SEP

4TH QTR

OCT NOV DEC


WORK PROGRAM/PERFORMANCE BUDGET

TAD 4.3

RESOURCE DISTRIBUTION

REGION: _______________ DISTRICT:______________

Act.No. Crew Days Units per CD Total Units

RESOURCE: ______________________

Jan

Feb

Mar

DESCRIPTION: ___________________________

Apr

May

Jun

Jul


SHEET 1 OF__ PREPARED BY: _________________________ CHECKED BY: __________________________

Aug

Sep

Oct

Nov

Dec

Total

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FORM TAD 1.2

MAINTENANCE NEEDED REPORT

DATE: LOCATION:

MAINTENANCE NEEDED

REPORTED BY:

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SUBTOTAL NUMBER OF DAYS IN EST. MAN- TOTAL MANMAN-DAYS WORKMEN PERIOD DAYS LEAVE DAYS AVAIL. AVAIL.

SEMIMONTHLY SCHEDULE DEPATRMENT OF PUBLIC WORKS AND HIGHWAYS HIGHWAY MAINTENANCE DISTRICT

X

=

-

ACT. NO.

ACTIVITY NAME

R/S NO.

ROAD NAME/KMS.

AREA

=

TAD 5.3

SCHEDULING PERIOD FROM

SCHEDULED BY:

APPROVED BY:

TO

NO. OF WORK MAN DAYS DATES EQUIPMENT TO MATERIALS TO BE SUPERVISING CREW SIZE DAYS SCHEDULED SCHED. SCHEDULED BE ASSIGNED ASSIGNED FOREMAN


REMARKS

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DPWH

TAD 1.1

CREW MEMBERS

HIGHWAY MAINTENANCE

NAME

ACTIVITY CARD Activity Name

CLASS

NEAREST 1/2 DAY

Act. No.

District

Date

-WORK ASSIGNMENTRoad/Bridge Name

From Km.

Crew Size

Road Sect.

To Km.

Foreman/Crew Leader

Special Instructions

-RESOURCES USEDLabor Transfer TotaL Man-Days ----------> Other Side

From

Equipment Description

TOTAL MAN-DAYS (TRANSFER TO OTHER SIDE)

Material Days

Description

Quantity

Unit

COMMENTS

. . . . REPORTED BY

ACCOMPLISHMENT Amount

Unit

.

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ACTIVITY NAME

TAD 2.1

ACT NO.

ACTIVITY CARD MO./YR.

TYPE

PREPARED BY:

CHECKED BY:

EQUIPMENT TYPE TYPE TYPE TYPE

TYPE

MATERIALS TYPE TYPE TYPE

TYPE

UNIT

UNIT

UNIT

MAN-DAYS

ACCOMPLISHMENT

ROAD SECTION

DAY OF MONTH

ENTRY NUMBER (WORKDAYS)

HIGHWAY MAINTENANCE SUMMARY WORK SHEET DISTRICT

UNIT

UNIT

UNIT

TOTAL STANDARD UNIT COST STANDARD COST WORK DAYS

ACCOMPLISHMENT

MAN-DAYS

LABOR

STANDARD COSTS EQUIPMENT MATERIALS

TOTAL

TO DATE LAST MONTH THIS MONTH TO DATE PER WORK DAY THIS MONTH PER WORKDAY TO DATE

STANDARD COST PER ACCOMPLISHMENT


THIS MONTH TO DATE

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PREPARED BY:

TAD 2.3 DISTRICT ACTIVITY PERFORMANCE SUMMARY

APPROVED BY:

WORKDAYS ACT NO.

ACTIVITY NAME

A/P

ACCOMPLISHMENT

DISTRICT

AS OF DATE

ACCOMP/WORKDAY

STD. COST/ACCOMP.

THIS THIS TOTAL WORK TO DATE TO DATE THIS MONTH TO DATE THIS MONTH MONTH MONTH PROGRAM UNIT

TO DATE

A P A P A P A P A P A P A P A P A P A P A P


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TAR/N 2.1/3.1

PREPARED BY:

AS OF DATE

REGIONAL/NATIONAL ACTIVITY DATA SUMMARY WORKSHEET ACTIVITY NAME

WORK UNIT

ACT NO.

STANDARD COSTS DISTRICT/ REGION

REPORT PERIOD

WORK DAYS

ACCOMPLISHMENT

MANDAYS

LABOR

EQUIPMENT

MATERIALS

TOTAL

This Month To Date This Month To Date This Month To Date This Month To Date This Month To Date This Month To Date This Month To Date This Month To Date This Month To Date This Month To Date This Month To Date This Month To Date This Month To Date This Month To Date ACTIVITY TOTAL

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This Month To Date


PREPARED BY:

APPROVED BY:

TAR 2.2/3.2-TAN 3.2

REGION

AS OF DATE

REGIONAL/NATIONAL ACTIVITY DATA SUMMARY NO.

ACTIVITY NAME

Work Days

ACCOMPLISHMENT

WORK UNITS

MAN-DAYS


LABOR

STANDARD COST EQUIP. MAT'L.

TOTAL

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WORK UNIT

ACTIVITY NAME

PREPARED BY:

ACT NO.

TAR 2.3/3.3-TAN 3.3 ACCOMPL PER WORK DAY

REGIONAL/NATIONAL ACTIVITY PERFORMANCE SUMMARY WORKSHEET WORKDAYS

STD. COST PER ACCOMP

ACCOMPLISHMENT ACTUAL VALUE

DISTRICT/CITY REGION

TO DATE

ACTUAL

PLAN

TO DATE

ACTUAL

PLAN

TOTAL WORK PROGRAM

REGION

TO DATE

* *Compute from Activity Data Summary Worksheet TAR/N 2.1/3.1

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Philippine Hightway Maintenance Management Manual

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